Library Board of Victoria Annual Report 2005-06

Published by the State Library of Victoria 328 Swanston Street Melbourne, Victoria 3000

Also published on slv.vic.gov.au

©State Library of Victoria 2006

This publication is copyright. No part may be reproduced by any process except in accordance with the provisions of the Copyright Act 1968.

Authorised by the Victorian Government 328 Swanston Street Melbourne, Victoria 3000

Photography Erica Lauthier, Peter Mappin and Emilee Seymour, Image Resources Group, State Library of Victoria; Adam Cleave; and Ross Bird

Design and art direction 3 Deep Design

Editor Sally Van Es

Printing Bambra Press President’s Report 04 CEO’s Year in Review 06 Financial Summary 08 Key Performance Indicators 09 Highlights of the Year 10

The Collection 14 Stewardship 14 Development 14 Acquisitions 15 Significant Additions to the Collection 16

Information and Access 18 Information Services 18 Digital Initiatives 20 Digital Partnerships 21 Public Programs 22 Learning Services 25

Community Information and Cooperation 30 Vicnet 30 Services to Public Libraries 31

Planning and Resources 41 Financial Management 41 Human Resources and Executive 41 Marketing and Communications 42 Business Initiatives 43 Building Redevelopment Program 43

Library Organisation 44 Library Board and Corporate Governance 45 Library Executive 50 Organisational Structure 51 Reconciliation of Executive Officers 52 State Library of Victoria Foundation 54 National and International Activities 58 Staff Fellowship Program 59

Occupational Health and Safety Performance Measures 59 Environmental Performance 60 Public Sector Values and Employment Principles 61 Statement of Workforce Data 61 Diversity and Access 62 Freedom of Information 64

Whistleblowers Protection Act 66

Disclosure Index 71

Financial Statements 73 Auditor General’s Report 74 Notes to the Financial Statements 80 Having started with the Library as a Board The planning principles behind slv21 are as member in August 2005, it was with great follows: pleasure that I accepted the role of President of the Board in May this year. I would like 1. The Library will serve its users as and to thank my predecessor, Sam Lipski, who when they seek information by giving them led the Board so enthusiastically and skilfully the means to access collections, services for six years. He ensured a smooth hand-over, and resources digitally and to select from and has offered me his counsel since. a range of digital delivery options. 2. The Library will provide access to digital A very gratifying start to my presidency was information resources in preference to seeing the Library receive such an affirmation collecting other forms containing like from government of the Library’s strategic information. direction, slv21, through the allocation of a 3. The Library will foster collaboration with generous and very welcome funding increase. other organisations, as shared responsibility will be essential to providing new and The principle behind slv21 is the existing services, maintaining enduring transformation of the Library’s service model access and preserving digital resources. to one based around digital information and 4. The Library will develop the skills access appropriate to the 21st century, while of its staff so that the transitions achieving a sustainable funding base for the to and performance in the digital future. An integrated package of strategic environment is supported. initiatives, slv21 offers information resources to the whole Victorian community. I look forward to working with the Board and the Library’s senior management To equip the Library for the challenges as we move forward with the slv21 agenda. of the 21st-century global information economy, slv21 has three core aims: This has been an extremely busy year for the Library. Of so many interesting and - to place the Library at the hub of an varied activities in 2005-06, some of my integrated knowledge network which favourite cultural highlights have been the reaches into the Victorian community and Premier’s Literary Awards; Morry Schwartz’s connects to the world at large, positioning delivery of the Redmond Barry Lecture; Melbourne as a major creative centre the 2005 Stephen Murray-Smith Memorial - to build, through its strengthening Lecture, delivered by Malcolm Fraser; and of the state’s unique collection of social the Commonwealth Writers’ Prize in March. and historical documentary material about Victoria, a legacy for future generations of Victorians - to ensure the long-term viability of the Library’s heritage site as a destination for Library users and cultural tourists.

04-05 I would like to extend my sincere thanks to Two special pleasures over the year have been the Foundation for its generous and unfailing the opportunity I have had to work closely support - in particular for its assistance with with colleagues from the public library sector, the groundbreaking Library of the 21st as Chair of the Board’s Advisory Committee Century Symposium, which brought together on Public Libraries; and engaging closely with key thinkers from the library industry, Library staff. During such an intense and cultural sector and government at the Library. busy period it has been immensely gratifying The Foundation once again organised a very to see how much the staff have contributed successful Keith Murdoch Oration in 2006. to the success of slv21. Their professionalism Delivered by Lord Sebastian Coe, this and dedication is a credit to them. fundraiser was held to coincide with the Melbourne Commonwealth Games. Thanks, too, must go to Sue Hamilton, Thanks must also go to our philanthropic for stepping so ably into the role of CEO supporters, mentioned elsewhere in this and State Librarian in the absence of Anne- report, whose generous contributions enable Marie Schwirtlich while she is seconded the Library to continue its work. to Arts Victoria.

There have been some changes to the Board The year ahead will be a busy and challenging during the 2005-06 year. We farewelled one for the Library. Hopefully, while we Dr Vicki Williamson, who was appointed move forward on our digital agenda, with to the University of Saskatchewan as its extraordinary benefits to the State Library Dean of the University Library. In her of Victoria and, of course, to the wider four years on the Board, including the last Victorian community, we will also be able as Vice-President, her strategic thinking, to make progress in completing the Library’s commitment, managerial skills and focus redevelopment program, so that the whole on the information needs of Victorians have of its magnificent site in Swanston Street been inspiring. We also said goodbye to the will be available for the Victorian people very talented Hilary McPhee AO, who spent to use and enjoy. six tireless years on the Board; and to Greg Hywood, who, after three years on the Board, left us to take up his appointment as Chief Executive Officer of Tourism Victoria. And we welcomed to the Board Stephen Kerr, a long-time supporter of the Library, who in 2002 was appointed Chair of the John Cain State Library of Victoria Foundation. President, Library Board of Victoria My thanks and best wishes to them all. What a fantastic year it has been for The Library is about stewardship as well as the Library, with the government’s clear access, and the completion of a purpose-built, indication of support for our forward offsite storage facility at the Mt Helen program, slv21, through its allocation Campus of the University of Ballarat was of $25.1 million in additional funding a major milestone in the Library’s history. announced in the Victorian Government’s The store was handed over to the Hon. John May Budget. Brumby MP, Treasurer and Minister for State and Regional Development, in November. This magnificent outcome was the result of The successful relocation and consolidation outstanding teamwork: special thanks to all of the Library’s collection materials into the my colleagues at the Library for their efforts, offsite store was completed in June 2006, and thanks, too, to the Library Board of with retrievals commencing in May 2006. Victoria for its generous support and advice I would like to express my thanks to the throughout the year. University of Ballarat for its unstinting cooperation with this huge task. Full details on all areas of the Library’s operations are included elsewhere in this The Library at Swanston Street report, but I will highlight a few here. Back at Swanston Street, some important Collections and access changes have taken shape from the Library’s ongoing redevelopment. Our new café, In 2005-06 the Library has made some Mr Tulk - named for the first Chief Librarian significant moves towards making more of Victoria - opened in May, and has been collection materials and information available a welcome addition, bringing a youthful, online. A central principle behind slv21 is spirited vibrancy to the Library precinct. equal access to the State Library of Victoria’s The redevelopment of the Dome Galleries collections and services - for onsite visitors was completed this year, culminating in the to the Swanston Street buildings and for opening of the beautiful exhibition Mirror online users through the Library’s websites. of the World: books and ideas; and the Library’s new conservation labs are nearly ready for As a result of this, some parts of the Library’s occupation. The combination of the Dome collections are already online and many Galleries, the Keith Murdoch Gallery, Cowen more will be accessible as the digitisation Gallery, Experimedia and now Palmer Hall of Victorian materials gathers momentum. gives us extensive and diverse spaces in which In the 2005-06 reporting period, for example, to showcase the Library’s collections and 750 Melbourne and Metropolitan Board of visiting exhibitions. Works maps were digitised, giving interactive and unprecedented access to their important The Library’s redevelopment has been historical information. Other projects, such professionally recognised, too, with the as the digitisation of the Port Phillip Papers; awarding of the John George Knight Award access to information databases through for Heritage, and the RAIA’s Lachlan the online@home pilot project; the launch Macquarie Heritage Prize, to Ancher, of the interactive book-review website for Mortlock & Woolley architects. young people, called insideadog.com.au; and many others, demonstrate the diversity There have also been changes in customer of opportunities for the State Library in the service, with the introduction of a new and digital environment. dedicated front foyer team to assist customers from the moment they enter the Library. The Library’s new-media space, Experimedia, has had its opening hours extended in line with general opening hours, and all the Library’s exhibitions are now open on public holidays. And what library of the 21st century would be without internet and wireless access for all users? These service extensions underscore our commitment to providing information online whenever and wherever it is needed.

06-07 Community Colleagues Opportunities to expand the Library’s existing Memorandum of Understanding with the The State Library does not operate in Our sadness at the departure of our CEO National Library Board of Singapore were a vacuum - we are continually looking and State Librarian, Anne-Marie Schwirtlich, investigated during the year, in anticipation for new and better ways to engage with for a six-month secondment as Director, of renewing the agreement late in 2006. the community and address its needs. Arts Victoria, was tempered by pleasure And as part of renewing and consolidating The Library’s Vicnet division does this at the recognition of her outstanding the long-standing reciprocal agreement by providing ICT support services to leadership skills. We look forward to her between the Nanjing Public Library community groups and public libraries. return early in the 2006-07 year. and the State Library, more than 50 It also provides a range of internet training of our staff were involved in sharing their programs for culturally and linguistically As part of a management restructure in knowledge during a six-week study tour diverse communities, including the February to support the slv21 agenda, we by two Nanjing colleagues. Multilingual Senior Surfers project, welcomed a number of new colleagues to our specifically designed for older people senior management team. We also finalised Outlook whose first language is not English. a new Enterprise Partnership Agreement, in consultation with employees and the In the words of Mary Delahunty, Minister The internationally lauded MyLanguage Community and Public Sector Union, which for the Arts, the Library’s additional funding website - a national portal for Australians will apply for a period of three years. Several was given by the Victorian Government from diverse cultural backgrounds, who significant value-management projects were ‘to transform this internationally recognised, can now search and find information on the undertaken, which helped us to refine our 150-year-old library into a cutting-edge internet in more than 60 languages - was processes and achieve efficiencies, and I am library of the 21st century’. Throughout launched in November. The ‘Your Treasures’ very pleased to note that the Library’s staff this year we have been working to put in website, which allows people to post their fellowships were reintroduced during the year. place the groundwork from which we can favourite personal treasures online, forms part begin to make this aspiration a reality. of a series of planned initiatives in which Partnerships Achieving this will be an exciting challenge the community will increasingly be invited for us all and one which we face with to interact with and contribute content to the The Library has taken part in a number of optimism and enthusiasm. Library online. And on the treasures theme, successful and ongoing collaborative projects. the immensely popular Travelling Treasures The touring exhibition National Treasures program continued in 2005-06, taking an from Australia’s Great Libraries was hosted extraordinary selection of rare printed materials here from March to May. This exhibition on the road to people all over Victoria. was an initiative of the National Library of Australia, in collaboration with the Council We continue to develop and expand our of Australian State Libraries, and will see Sue Hamilton schools programs, offering an increasingly an extraordinary selection of significant Acting CEO and State Librarian wide and curriculum-relevant variety of collection items from Australia’s national, events, tours and workshops for both students state and territory libraries touring the and teachers. country until 2007. Another exhibition, Naked Democracy: Governing Victoria 1856­ 2006, was mounted with the support of the Department of Premier and Cabinet.

A very successful partnership has been the AskNow! online reference service, which celebrated its third birthday and passed the milestone 100,000th inquiry in August 2005. Staffed by librarians from the national, state, territory and public libraries, AskNow! is an opportunity for people to get expert help with their information needs in a virtual environment. Summary of Financial Results with Four-Year Comparatives

2006 2005 2004 2003 2002 $000 $000 $000 $000 $000

Revenue from Government 78,449 72,957 68,748 64,737 62,844 Other revenue 13,118 12,127 16,107 11,501 15,679 Total revenue 91,567 85,084 84,855 76,238 78,523 Result from ordinary activities 5,948 6,451 5,421 3,695 8,853 Cash flow from operating activities 4,047 (1,528) 5,251 2,741 7,324 Total assets 750,392 728,908 723,240 708,047 572,023 Total liabilities 8,767 7,391 8,175 6,468 6,409

Increased revenue from Government includes additional depreciation equivalent funding for the Library redevelopment, the Ballarat Offsite Store and other capital projects. Other revenue increase is attributable to an increase in bequests and donations.

Cash Flow from Operating Activities modified by deducting Asset Replacement Grants and Dividends and Interest.

Increase in total assets reflects expenditure relating to the Library redevelopment, the Ballarat Offsite Store and collection acquisitions.

08-09 Actual Target Actual 2004-05 2005-06 2005-06

Satisfaction with overall Library experience 83% 90% 86% Satisfaction with retrieval services 55% 60% 53% Percentage of external librarians rating training 96% 90% 90% as ‘very good’ or ‘excellent’

Library onsite visits1 906,316 850,000 901,696 Library online visits1 2,006,323 2,250,000 2,836,315 Searches of State Library of Victoria catalogues 2,067,640 2,000,000 1,973,629 Events and exhibition visits2 456,702 517,528 364,466 Reference inquiries3 214,850 190,000 207,006 Digital images created 9504 10,000 10,610 Catalogue records created/added 41,544 46,100 50,937 Collection loans to other libraries 4610 3750 3997 Items acquired4 51,883 50,750 59,260 Items conserved to industry standard 1514 2279 3777 Lifelong learning participants5 30,962 29,018 26,724 Vicnet Victorian community portal users 21,732,747 21,000,000 31,722,019 Vicnet community publishing programs 5024 5000 4834 Community-based training users 5479 3060 2726 Online visits to collaborative public library websites 306,368 240,000 541,138 Proportion of collection items stored to appropriate standard 50% 100% 100%

Notes 1 The downward trend in some outputs reflects the fact that the Library and its users are shifting their emphasis towards the online environment. ‘Online visits’ does not include Vicnet internet statistics. 2 The downturn in events and exhibitions visitor numbers reflects a revised counting methodology. 3 2005-06 measure includes all desk, telephone and extended reference inquiries. It also includes email and AskNow! inquiries, which were not reported in 2004-05. 4 Figures reflect acquisition of books, journals, newspapers, pictures, CD-Roms, sound and video recordings, maps and exhibition catalogues by purchase, donation, exchange and through legal deposit. 5 Lifelong Learning figure includes programs for adults as well as K-12. July September

iSLV podcasting Shakespeare window A global audience of Library users can now Installed in the topmost gallery of the domed subscribe to recordings of Library events La Trobe Reading Room, the Library’s which have been captured in MP3 format Shakespeare window is repaired, cleaned and and rapidly made available as podcasts. restored by Australia’s foremost stained-glass These can also be accessed via new podcast maker and conservator, Geoffrey Wallace. search engines launched by Yahoo! and Google in 2005. Bendigo Petition The 1853 Bendigo Petition goes on display MMBW maps catalogued and digitised in the Library - this is only the third time From Eureka Revisited: the contest of memories on the Voyager catalogue it has been on public view. 750 large maps from the Melbourne and Metropolitan Board of Works plans, from the October late-19th to early-20th centuries, are digitised and catalogued, available for all to use online. Premier’s Literary Awards, with live cross to Sale Multilingual Senior Surfers project The winners of the 2005 awards are launched announced by the Premier of Victoria, This exciting collaborative project provides the Hon. Steve Bracks MP, at a special internet training to seniors from culturally dinner. The event is hosted by celebrated diverse backgrounds in both metropolitan actor William McInnes, and award-winning and regional Victoria. author Inga Clendinnen gives the keynote address. Includes a live internet-based cross Architectural award to country Victoria. The John George Knight Award for Heritage goes to Ancher, Mortlock & Woolley Redmond Barry Lecture architects for the Library redevelopment. To honour the work of the Library’s founder, Sir Redmond Barry, publisher Morry August Schwartz gives an insightful and engaging lecture on ‘A Balancing Act: The rightful Eureka Revisited: The contest of memories place of defamation law in open society’. This Ballarat Fine Art Gallery travelling exhibition chronicles the historic Eureka The 2005 Stephen Murray-Smith Memorial rebellion on the Ballarat goldfields in 1854, Lecture and explores the many interpretations of the The Right Honourable Malcolm Fraser AC Eureka legend. (Keith Murdoch Gallery, CH, delivers a lecture on ‘How Democracies August-October.) Fight Terrorism’ to a full house. This annual lecture commemorates Stephen Murray- Copyright, Digitisation and Cultural Smith’s contribution to Australian Institutions Conference intellectual life. This well-attended conference brings delegates from public and private institutions Architectural award in Australia and New Zealand together The Lachlan Macquarie Heritage Prize goes at the Library to discuss the issues to Ancher, Mortlock & Woolley architects confronting cultural institutions, copyright at the RAIA Awards. owners and the legal profession. PressDisplay An expanded, online virtual newspaper service containing more than 200 local and international titles is purchased and made available to all Victorians.

10-11 November December

MyLanguage website launched Mirror of the World: books and ideas A partnership between state and territory This exhibition showcases many of the rare, libraries, mylanguage.gov.au is a national beautiful and historically significant books portal for multicultural Australians, held in the Library’s collections, from the who can now search and find information Middle Ages to the present, and marks on the internet in more than 60 languages. the completion of the redevelopment The website is a finalist in the prestigious of the Dome Galleries. international Stockholm Challenge in March 2006. Great art, great scholarship, great literature and great exploitation. That’s the history Cultural Broadband Network launched by of the book, and it’s all at the State Library: Mary Delahunty MP, Minister for the Arts no book lover can afford to miss it. This is a government initiative connecting Victoria’s key cultural agencies with Jane Sullivan on Mirror of the World: broadband technologies, enabling books and ideas, The Age Victorian cultural content to be shared between connected organisations. Endowment A number of exciting projects are being The Helen Macpherson Smith Trust endows developed to be shared across this network. the Library with $150,000 over three years to digitise regional newspapers. Creative Fellowships exhibitions Resulting from the Library’s Creative Arts Leadership Awards Fellowships program, two exhibitions The Library is awarded three prizes drawn from the Library’s diverse at the Arts Portfolio Leadership Awards, collections demonstrate the Library’s presented by Mary Delahunty MP, Minister strong commitment to original scholarship for the Arts. The awards are for leadership and creative endeavour: in customer service/marketing/audience development for the Read Alert blog Lost & Found - Peter Lyssiotis and John and iSLV podcasting; leadership in business Wolseley: The adventures of two artists improvement for the Library’s Value in the State Library of Victoria Management project; and leadership in As recipients of the inaugural Creative collaboration for the Ballarat offsite store Fellowships in 2003-04, the artists create new construction. bodies of work which respond to and reflect upon significant texts and images in the Staff Fellowships Library’s collections. John Wolseley produces Staff Fellowships for 2006 are announced. The Hon. Steve Bracks MP, Premier of Victoria, at the Premier’s Literary Awards a series of paintings, drawings and prints, while Peter Lyssiotis produces a lavish artist’s book, A Gardener at Midnight: Travels in the Holy Land. (Keith Murdoch Gallery.)

Picturing the Old People A video and sound installation is produced by multimedia artist Genevieve Grieves, in Experimedia. Consisting of a series of ‘moving portraits’ based on 19th-century photographs of Indigenous Australians, the installation is drawn from the historical photographic collections of the Library.

Completion and handover of the Ballarat offsite store. January March insideadog.com.au National Treasures from Australia’s The Library’s Centre for Youth Literature Great Libraries confirms its sponsorship agreement with A spectacular touring exhibition of over the Copyright Agency Limited, allowing 170 treasures, including Captain Cook’s the centre to develop its website for teenagers, Endeavour journal and Don Bradman’s insideadog.com.au. The agreement marks favourite bat, takes place. a significant stage in the development of a youth-friendly, interactive information Commonwealth Writers’ Prize resource. The Library again hosts the Commonwealth Writers’ Prize after hosting the award February in 2004. The week-long series of events Mr Tulk café culminates in a presentation ceremony, The corner of Swanston and La Trobe Streets Library of the 21st Century Symposium with awards presented by His Royal sees the arrival of Mr Tulk café. As part of the Library Board of Victoria’s Highness The Prince Edward, Earl strategic planning to build an effective digital of Wessex, KCVO, ADC. Blogs launched library service for Victorians for the future, The Library has been an early adopter of this symposium is timed to focus attention Keith Murdoch Oration both blogs and podcasting - two technologies on the transformational thinking that is The 2006 Keith Murdoch Oration is that herald a profound shift in the way people taking place at the Library. It brings together delivered by the Right Honourable Lord will communicate and interact online. key thinkers from the library industry, cultural Sebastian Coe KBE, Olympic great and sector and government at the State Library spearhead of London’s 2012 Olympic bid. Read Alert - a blog for the Centre for Youth of Victoria. Organised by the State Library of Victoria Literature - provides essential reading for Foundation, this major fundraising event literacy professionals; BlogNow is a blog Open Road conference is held to coincide with the Melbourne for librarians to share information about Presented in partnership with the State Commonwealth Games. the AskNow! service; GLO blog is for staff Library’s Vicnet and the Victorian Office working in the genealogy collections of the of Multicultural Affairs, this important April state and national libraries of Australia and international conference addresses the New Zealand. challenges and possibilities of providing access The Centre for Youth Literature’s website, to and development of content and internet insideadog.com.au, is launched, with funding June services within a multilingual environment. from Copyright Agency Limited. Naked Democracy: Governing Victoria Introduction of the new customer-service Live @ the Library, an initiative of the 1856-2006 team at the Library’s foyer desk. Library funded by the RE Ross Trust, Supported by the Department of Premier commences, with performances of excerpts and Cabinet and curated by Robyn Annear, of plays and conversations with previous the exhibition celebrates the 150th winners. anniversary of self-government in Victoria. Guests were welcomed on the evening May by the Library Board of Victoria’s newly appointed president, the Hon. John Cain, The Library receives funding of $25.1 million former Premier of Victoria, and the exhibition in the 2006-07 Victorian State Budget, is launched by the Hon. Steve Bracks MP, ‘to transform this internationally recognised, Premier of Victoria. 150-year-old library into a cutting-edge library of the 21st century’. The Partnering for Success seminar is held at the Library. Speakers come from Queensland The Georges Mora Foundation is launched. and Western Australia as well as from major public-relations and community-partnering Service commences at the Ballarat offsite organisations. store.

The first statewide audit of public library collections is held.

Mr Tulk café, named for Augustus Henry Tulk, the Library’s first Chief Librarian

Miller and Richard, Specimens of type, presses and printing materials. Sydney, Gordon and Gotch, c. 1890. 12-13 From Mirror of the World: books and ideas

Stewardship Development

Storage, Preservation and Conservation Policy and Direction

The Collection Management Division has In accordance with the Library’s strategy established a new Storage, Conservation and as outlined in slv21, the priority has been Preservation section to encompass all areas to provide users with access to more online of collection care. The Library has preserved databases and digital resources. There has more than 50,000 heritage collection items been a continuing shift from print serials and over 20,000 Australian and international to the provision of online access to serials collection items, has treated 3000 heritage, via databases. Selected law and business Australian and international collection items, resources, as well as overseas newspapers, and has prepared over 700 items for joined a growing list of online resources. exhibition and loan. Access to selected electronic books has also been provided through the catalogue. Preservation staff have ensured the long-term survival of open-access material through While expanding the range of accessible reinforcing techniques and have improved digital resources, the Library continued the condition and appearance of shelved items to collect important and pertinent print throughout the closed-access collections, material. The acquisition of new books providing long-term protection and increased by purchase, donation and legal deposit accessibility. In July 2005 Preservation staff has grown throughout the year by more became responsible for processing new than ten per cent over the previous reporting material and have since processed over period. Bequest funds have contributed to 40,000 items. Staff continue to maintain the this increase, enabling an extra 400 titles to conditions in which collections are housed, be added to the Arts, Australian History and including environmental conditions, storage Literature, and Redmond Barry collections. systems, integrated pest management and emergency response disaster bins and stores. In the microfilm collection 679 reels of microfilm were replaced for part of the Storage staff focused on preparing for the Australian Joint Copying Project (AJCP) May 2006 operation of the Ballarat offsite located in the Genealogy Centre. The AJCP store, and the development of a Collection is a vital source of historical records for Storage Masterplan. historians and genealogists. Due to age and the chemical materials used in microfilm Conservation staff have treated and prepared produced prior to the mid 1980s much material for the exhibitions and loans of the film has been disintegrating. It was program, including material for Mirror important to replace this highly used portion of the World: books and ideas, The changing of the AJCP to ensure that users have face of Victoria, Eureka Revisited: The contest continued access. of memories, National Treasures from Australia’s Great Libraries, Lost & Found and Naked Finally, a major project has begun to revise Democracy. Rare printed material was the Collection Development Policy and make prepared for the Travelling Treasures touring it accessible via the Library’s website. One program to regional Victoria. of the main aims of the revision is to make the writing style and the structure more user- Due to the increased number of inward and friendly. As a result the content has been outward loans for exhibition purposes, a new reorganised to align with the Library’s eight position of Registrar, Exhibitions and Loans main collections. Another aim of the revision was established. This position manages all is to update the policy to explain the Library’s insurance and communications required when increased emphasis on collecting and transporting valuable and fragile collection accessing digital resources. The revised policy material. will be available on the Library’s website before the end of 2006. Melbourne University’s Masters of Art Cultural Materials Conservation postgraduate students undertook professional placements, and conservation advice was provided to staff and the public though the Conservation Inquiry Line and email advice service.

14-15 Acquisitions

Volumes added to stock, July 2005-June 2006

Purchase Donation Government Legal Total Total Method of Acquisition Donation Deposit 2005-06 2004-05 Category

Monographs in series 461 64 1241 357 2123 1892 Monographs: Reference 7229 598 2474 0 10,301 11,329 Monographs: AMPA 2485 1239 49 54 3827 3147 Monographs: Maps 41 17 8 7 73 68 Monographs: Rare books 136 20 29 0 185 72 Monographs: La Trobe 2175 976 90 3258 6499 5991 Monographs: Children’s 414 26 1 2100 2541 2437 Monographs: La Trobe rare books 232 6 0 21 259 128 Monographs: Business 40 0 34 0 74 60 Monographs: Genealogy 35433 2 0 3548 1296 Monographs: Chess 1120 0 0 112 N/A Total monographs 16,868 2949 3928 5797 29,542 26,420

Newspapers 439 251 0 593 1283 1391 Other serials 2882 855 2033 2577 8347 9562 Total serials 3321 1106 2033 3170 9630 10,953

TOTAL VOLUMES 20,189 4055 5961 8967 39,172 37,373

Consolidated stock holdings, 2004-06

Stock Holdings (volumes) 30 June 04 30 June 05 30 June 06

Newspapers 95,326 96,717 98,000 Monographs and serials 1,846,673 1,882,655 1,920,544 TOTAL 1,941,999 1,979,372 2,018,544

Maps 108,218 108,435 109,326 Sound recordings 22,543 24,597 26,303 Video recordings 2294 2542 3316 Exhibition catalogues 81,271 85,985 92,315

Theatre programs (linear metres) 74.75 77.52 80.02 Ephemera (linear metres) 60.2 63 64.47

Manuscripts (linear metres) 6629 6740 6999 Pictures 676,103 687,290 703,549

Notes New chess acquisitions have been counted separately for the first time in 2005-06. Collections of ephemeral materials include uncatalogued items only and have been estimated. Final size of additions to the Manuscripts Collection will vary as new collection items are repackaged to meet the Library’s standards.

Purchases Manuscripts from the Rodney Davidson Prominent Australian bookseller Michael Collection Zifcak OBE, founding Chairman of the Proquest Historical Newspapers At the second sale of the Rodney Davidson National Book Council and former This database contains the complete content, Collection the Library was successful in Chairman and Chief Executive of the spanning 150 years, of six major American bidding for several manuscript items, Collins Booksellers retail chain, has donated newspapers: New York Times, Chicago Tribune, including documentation regarding the a collection of his personal papers that Washington Post, Los Angeles Times, Wall application by William Buckley for a pardon. document his involvement with the book Street Journal and Christian Science Monitor. (Buckley was a former convict who escaped industry over many years. All titles feature sophisticated searching from the 1803-04 Sorrento settlement and and downloading options, and are available lived with Aboriginal people.) This was The Santamaria family has transferred to both onsite and offsite users. possibly the most important document another very large component of BA relating to European settlement at Port Santamaria papers to the Library. These Great Britain: House of Commons Phillip remaining in private hands, and comprise clipping files that he maintained 19th-century parliamentary papers online was therefore a most desirable acquisition. on a variety of political issues, which were This extraordinary resource, available to formerly housed at the offices of the National onsite and online users of the Library, Moynihan and Anthony Figallo, Richmond Civic Council. includes the complete file of 19th-century 3121 (Melbourne, The Artists, 2005) papers, covering 4.2 million pages of working Richmond 3121 is a collaborative work by After the Fire, 1 - ‘The fresh earth beams documents of the British Government from artist Daniel Moynihan and photographer forth ten thousand springs of Life’ (William 1801 to 1900. These papers encompass all Anthony Figallo. Produced in an edition Blake) - a lithogragh in four panels and in areas of social, economic and political life of 23 signed and numbered copies, the work five colours, by John Wolseley, one of the throughout the British Empire, providing looks at the Melbourne suburb of Richmond Library’s inaugural Creative Fellows, was a unique window on 19th-century life and from a historical and contemporary donated by the artist. including essential material for research into perspective. It includes portraits of historical the settlement and development of Australia. figures, and panoramic views of streetscapes. Tomkins MDA, a long-established Melbourne architectural firm, has donated Palmetum (Townsville, Qld, George Rose stereoscopic images its drawings and files to the Library. Lyre Bird Press, 2002) A collection of 554 stereoscopic images This collection contains plans of a number Palmetum is a collaborative work by by photographer George Rose was purchased of important Melbourne buildings, including prominent Australians on the theme of palm from Mrs Shirley Jones. The collection the Myer Bourke Street store. trees. The text is by Melbourne author and art is predominantly of unmounted stereo publisher Jenny Zimmer, who contributes photographs annotated in Rose’s own hand, Portraits of Port Phillip pioneers Donald an essay on the use of the palm in art, showing views of Australia, New Zealand Horne Ryrie and his wife, Jane Ryrie, and there is a contribution by John Dow, and other locations. by John Cross, were donated to the a Queensland palm biologist. Contributors Picture Collection by Mrs ECG Turnbull, of original etchings, linocuts and silkscreens Donations a descendant of the family. include artists Jan Senbergs, Julie Haas, Ron McBurnie, Daniel Moynihan and Tate In 2005 the Library received a very generous Adams. Forty numbered and signed copies donation from Dr Victor Spitzer, who has were produced. had a long involvement in mountaineering and over the years has assembled the largest Peter Lyssiotis, The Garden at Midnight private collection in Australia on the subject. (Melbourne, Masterthief, 2004) This donation of books and journals, to be Peter Lyssiotis’s The Garden at Midnight known as the Vic Spitzer Collection, is the result of his work as one of the comprises some 1200 volumes covering inaugural Creative Fellows at the State all aspects of mountaineering, and it has Library of Victoria in 2003-04. The work particular strengths in the field of exploration draws upon the State Library’s rich collection and travels in Central Asia and Nepal. of 18th- and 19th-century travel accounts of the Middle East, most notably David In 2005 a donation was made of a unique Roberts’s The Holy Land (1842-49). ‘underground’ copy, in four volumes, of Frank The book was produced in an edition Hardy’s novel Power Without Glory. Illegally of ten numbered and signed copies. printed in 1950 by staff at the premises of Fraser & Jenkinson Printers at the time of the famous Hardy trial over the book, it was donated by John Fraser, of the family that ran the printing firm.

From Palmetum (Townsville, Qld, Lyre Bird Press, 2002), a collaborative work by prominent Australians on the theme of palm trees, acquired in 2005-06 Information Services

Catalogue access

The catalogue is an important access tool for users of the state’s collection and information resources, and the primary access tool for the unique heritage materials in the State Library. It is regarded as the foundation on which slv21 is built and as such aims to ensure complete access to the Library’s collections. The focus in 2005-06 has been on providing increased and improved access to heritage collection materials, while maintaining prompt and efficient access to material in the Library’s Australian and International collections, and to the increasing number of electronic resources.

There has been a significant increase in the number of URLs added to the catalogue, including PANDORA and SETIS records loaded as part of an electronic collection purchased from Libraries Australia. There was also an increase in the number of CD-ROMs and new music CDs catalogued.

New projects have been undertaken in the cataloguing of pictures and rare books. As a result of a value management review, additional staff resources have been added towards the cataloguing of manuscripts. This, together with the support of the RE Ross Trust grant, has enabled work on the cataloguing of manuscripts to continue in an expanded project which will see the full Manuscripts Collection catalogued and accessible by 2008.

A considerable body of work on the bibliographic records of material moving to Ballarat was undertaken, ensuring that the new retrieval process for offsite material from the Ballarat store was able to operate effectively from May 2006 onwards.

18-19 Digitisation projects Linking customers to information resources Making the State Library of Victoria’s digital resources available outside the Library. With the support of the State Library The Library provides immediate assistance of Victoria Foundation two major digitising to people who visit, telephone or make When the Library first digitised images projects were completed this year: inquiries through its web-based chat reference from its Pictures Collection, they could only the Melbourne and Metropolitan Board service, as well as answering inquiries received be viewed by people actually in the Library, of Works digitising project and the Port by mail or email. Significant improvements using workstations running proprietary Phillip Papers project. have been made to users’ access to digital software. Now they can be viewed from sources of information by upgrading the anywhere in the world, and found via popular February 2006 saw the official launch of the personal computers in the reading rooms, search engines such as Google Scholar and digitised Melbourne and Metropolitan Board by making the internet freely available on Yahoo!, as well as specialised search sites of Works Melbourne Sewerage Plans 1890s­ most machines without the need for booking, such as PictureAustralia. In fact, currently 1950s. More than 3500 MMBW plans have and by upgrading printers and scanners only 11 per cent of the visits to the Library’s been catalogued, 750 of the most frequently to provide better quality copies and a wider online digitised resources come directly requested plans have been scanned, and a range of services. From March 2006 a new from the Library’s own domain (website web-based, interactive product has been customer-service team has greeted visitors and catalogues); the rest are referred from created to provide users with viewing and in the foyer and has assisted them to locate some other source. And the more sources, printing options via links from the Library’s the services they require quickly. the more visits, as can be seen by the trend online catalogue. line in the graph below. Remote access Also available through the online catalogue, This has been achieved by: the Port Phillip Papers project has delivered The online@home project has supported digitised rare and valuable original manuscript offsite access for the 10,500 registered users - partnering with the National Library material relating to the European settlement of the Library to 19 full text, index and of Australia: the State Library of Victoria of Victoria with an accompanying transcript. in-print directories. Arrangements with was one of the original five partners in This material is now vastly more accessible publishers are continuing to provide PictureAustralia, along with the National to both onsite and offsite Library users. remote access to more databases. Library of Australia, the state libraries of The challenging project has been very New South Wales and Tasmania, and the informative for the future digitising of text Australian War Memorial material at the Library. - adoption of appropriate technology to assist other sites to easily harvest metadata to Work also commenced on the RE Ross Trust- facilitate such partnering. funded Victorian Patents Office Copyright Collection project, which will conserve, catalogue and digitise 2213 photographic images dating from 1870 to 1906. The digitisation of these often-requested images will make them widely available.

The Image Resources Group continued cataloguing and digitising an increasing range of collection items including pictures, maps, pamphlets and manuscripts, and making them accessible online. The Library has procured additional digitising equipment to enable the acceleration of the digitisation program.

Monthly totals ( July 2002 - April 2006): hits on image directories

300,000

250,000

200,000

150,000

100,000

50,000

0 2 3 4 5 0 0 0 0 - - - - p-02 p-03 p-04 p-05 e e e e Jul-02 Jul-03 Jul-04 Jul-05 Jan-03 Jan-04 Jan-05 Jan-06 S S S S Nov Nov Nov Nov Mar-03 Mar-04 Mar-05 Mar-06 May-03 May-04 May-05 Digital Initiatives State Library of Victoria website

The Office of eStrategy and Innovation During 2005-06, the State Library of (OEI) Victoria website consolidated its pivotal role in promoting the Library as an authoritative OEI was established in February 2006 source of high-quality information and to lead technology research and strategic services. Over the last 12 months the Library’s development at the Library, and specifically online presence has grown substantially, the implementation of initiatives outlined expanding the range of services and depth in slv21. A key priority of the office is to of content available for its growing online identify, develop and implement new and customer base. Now comprising approximately innovative information technology initiatives 2000 pages across six sub-sites, the website to meet the needs of the library of the has seen substantial increases in usage. 21st century. This involves planning and In July 2005 a comparison of all Victorian coordinating large-scale and complex ICT Government websites, by the Red Sheriff projects which require expert knowledge statistical reporting tool, listed the Library of ICT futures, techniques and principles, website at 18. It is now ranked at seven and, and successfully applying these in a complex, since January 2006, has also consistently rated multifaceted public organisation. The OEI number one in the Arts category. works with all divisions by providing authoritative advice, helping to shape strategic Anticipating user demands for accessing thinking, and aligning ICT strategy to content when and where they need it, current and future organisational needs. the Library expanded the range of content delivery options for website users. New Digital Strategy Committee services launched in the last 12 months include an email newsletter, content updates The Digital Strategy Committee is a cross- via RSS feeds, access to information databases enterprise forum focused on existing, from home and a version of the website emerging and new digital activities and for handheld devices such as PDAs. Also services that support the Library’s users. launched were new blogs and podcasting It advises the Library Executive on digital of Library talks and forums, for which the activities and services and keeps staff Library received the 2005 Arts Portfolio informed about the Library’s digital initiatives Leadership Award in the category of and thinking. In 2005-06 the committee customer service/marketing/audience investigated a range of digital issues including development. Other content made available to the provision of free and open access to the online users includes digitised and interactive internet on public workstations, provision versions of collection material such as the of free wireless access, provision of remote MMBW maps and the Port Phillip Papers. access to licensed databases, web strategy, slv21 projects and web filtering. During the year the Library extended its role as an information hub with the launch of a distinctive new online concept, called your.slv. This website represents a new model for audience engagement and interaction with Library content. It both recognises that people are no longer passive consumers of content and acknowledges that they are actively creating and sharing content online like never before. Accordingly, the your.slv website allows members of the public to contribute their own text and images, link their information to items in the Library’s collection and share information with others who have the same interests.

20-21 Digital Partnerships Council of Australian State Libraries AskNow! Consortium (CASL) Cultural Broadband Network The AskNow! online reference service, at The continuing collaboration with other asknow.gov.au, celebrated its third birthday The State Library is a partner in the Cultural state libraries for purchasing access to and passed the milestone 100,000th inquiry Broadband Network (CBN), a network that databases through the CASL Consortium has in August 2005. Staffed by librarians from the connects major Victorian cultural institutions provided significant savings for the Library. national, state, territory and public libraries, to provide Victorians and audiences This consortium of Australian state, territory AskNow! is open weekdays, 9am to 7pm, for worldwide with sophisticated access to and national libraries aims to improve cost eastern Australia. AskNow! is an opportunity their cultural content. The network was benefits for members, coordinate licensing to connect people with the growing range established in 2005 and cultural agencies arrangements and explore opportunities of services that libraries provide to on- and are now developing content that will provide for making resources more widely available offsite users. Developments in 2005-06 information about Victorian cultural to all Australians. Each member has a include enlisting two additional public collections and interpretation of key Victorian representative on the CASL Consortia libraries and new staff from the Library icons and stories. The Library is the lead and Licensing Working Group, where for the Victorian arm of the service, and agency for two content projects: Discover licence issues are identified and the purchase improved software. The State Library of Victoria’s Culture and the Country Football of products is coordinated. Victoria handled 4555 AskNow! inquiries Living Memory Project. for 2005-06, while the total number of PANDORA: Australia’s Web Archive AskNow! inquiries Australia-wide for this Discover Victoria’s Culture will contextualise period was more than 36,332. Victoria’s cultural collections through stories The Library has collected Victorian online and experiences about Victoria. The Country publications for contribution to the MusicAustralia Football Living Memory Project will PANDORA Archive in association with demonstrate the potential of the CBN the National Library of Australia since The State Library of Victoria, along with to provide access to video stories and the 1998 and is the largest contributor to the other state libraries, continued to be a major resources of the PictureVictoria repository, archive outside the National Library itself. contributor to MusicAustralia - an online which focus on the living memory and The year has seen the successful completion service developed by the National Library of documentary heritage of Australian Rules of the campaign to secure permission from Australia and the National Film and Sound Football in country Victoria. all Victorian government departments for Archive. The Library digitised a further the Library to collect their online publications. 50 pre-1930 sheet music titles in 2005-06, This has added hundreds of new titles bringing the total number of titles now to the national archive as well as to the searchable via the MusicAustralia interface Library’s own collection. The year also to over 270. As well as providing access saw PANDORA’s coverage of the 2006 to the Library’s digitised sheet music, Melbourne Commonwealth Games collection MusicAustralia also includes State Library page, which was made available in June 2006. of Victoria music-related items such as sound The most used title in the national collection recordings, books, theses and manuscripts. is still First Families 2001, a former State Library of Victoria initiative collected for PANDORA when it was discontinued as a live resource.

Another milestone was reached this year with the attainment and passing of 2000 titles; as of April 2006 the total is over 2500. Public Programs Permanent exhibitions

Exhibitions Cowen Gallery The Cowen Gallery, featuring a permanent With the completion of the Dome Galleries display of 150 paintings and marble busts exhibition spaces, the Library is now the from the Library’s Pictures Collection, largest exhibiting library in Australia and one remains popular with both school groups and of the largest in the world. In the minds of the general public. Several temporary displays many visitors, the Library’s exhibitions have were featured in the gallery, including the come to represent both the collections and 13-metre-long Bendigo Goldfields Petition. the cultural role of the State Library. They reflect the character of the Library as a place The total number of visitors was 108,357. to learn, to discover, to question and to be This figure is lower than previous years’ surprised, and as a place that simultaneously figures, reflecting a change in the preserves our heritage and looks ahead. methodology for counting attendance.

The exhibitions provide the Library with a Dome Galleries range of benefits, including increased interest The changing face of Victoria in and use of the collections, the development The State Library is the custodian of of new audiences, greater media attention, Victoria’s memory. Its collections record and the potential for future gifts and bequests and reflect upon the people, the places to the collections. and the events that have shaped life here from first contact between Europeans and I am delighted to hear of the excellent attendance Aboriginal people to today. The changing face at the Mirror of the World exhibition. Richly of Victoria brings these objects and stories Mirror of the World: books and ideas deserved. Some American friends of mine were to light through an ever-changing display This exhibition showcases many of the rare, through Melbourne in January and were bowled of pictures, manuscripts, maps and objects beautiful and historically significant books over by it. Congratulations to all. ranging from key historical artefacts to items held in the collections of the State Library from daily life. and celebrates books as keepers of ideas, Patrick McCaughey knowledge and the imagination, as well as The number of collection items on display our special relationship to them as writers is 279, with approximately 190 items rotating and readers. It also provides a window per year. The total number of visitors was into the history of book production and 78,473. illustration through the display of fine examples dating from the Middle Ages to today. The exhibition has received considerable public and media attention. Visitors are astounded at the richness and diversity of the Library’s holdings.

22-23 The opening of this exhibition on 8 December Lost & Found - Peter Lyssiotis and John This exhibition is an initiative of the Council 2005 marked the completion of the exhibition Wolseley: The adventures of two artists in the of Australian State Libraries (CASL) and gallery component of the Library’s State Library of Victoria is managed by the National Library of redevelopment. 18 November 2005-12 February 2006 Australia. It will tour to every state and This exhibition, launched by Terry Bracks territory capital city until late 2007. The number of collection items on display on 17 November, presented new artworks The total number of visitors was 40,025. is 287, with 320 items rotating per year. by two significant Australian artists, Peter The total number of visitors Lyssiotis and John Wolseley. As recipients Naked Democracy: Governing Victoria (from 9 December 2005) was 73,114. of the inaugural State Library of Victoria 1856-2006 Creative Fellowships in 2003-04, both Supported by: Department of Premier Temporary exhibitions immersed themselves in the Library’s and Cabinet collections. The resulting new paintings, 2 June-1 October 2006 Keith Murdoch Gallery drawings, prints and artists’ books were This exhibition celebrates the 150th Eureka revisited: the contest of memories displayed alongside rare books and pictures anniversary of self-government in Victoria, A Ballarat Fine Art Gallery touring from the Library’s collections which inspired revisiting the highs and lows of Victorian exhibition their creation. The artists’ notebooks, sketches government, politics and democracy in 5 August-30 October 2005 and other source materials were also exhibited a lively display of memorabilia. It spans This exhibition, launched by the Hon. John to document the artists’ ‘journeys’ and gave the introduction of the secret ballot, the Thwaites MP, Deputy Premier of Victoria, visitors an insight into the artistic process. emergence of political parties, the 1923 police on 4 August, told the story of the events of The total number of visitors was 23,332. strike, the Eight-Hour Day movement and the Eureka Stockade rebellion at Ballarat in women’s struggle for the right to vote. Naked 1854, and examined the many different ways National Treasures from Australia’s Democracy looks at things that Victorians in which the story has been retold over the Great Libraries take for granted - the right to vote, the right past 150 years. It also explored the Principal Sponsor: AAMI to shop, the idea that democracy is good for significance and meaning of the Eureka At the State Library of Victoria us - and asks, ‘Was it always this way?’ legend through artworks prepared by 10 March-7 May 2006 Launched by the Hon. Steve Bracks MP, eyewitnesses and memorabilia from the The National Treasures touring exhibition Premier of Victoria, on 1 June, the total 1850s. Eureka revisited featured original works brings together for the first time more than number of visitors to June 30 was 5866. by prominent artists such as Sidney Nolan, 170 extraordinary items that have shaped Eugène von Guérard, Norman Lindsay, Sally our nation. Drawn from the magnificent Smart and Peter Solness, who have all been collections of Australia’s national, state and inspired by Eureka imagery and symbolism. territory libraries, the exhibition contains a The total number of visitors was 26,840. diverse range of manuscripts, maps, drawings, paintings and objects. Spanning the earliest European depiction of the Southern Cross, drawn in the 16th century, through our convict and colonial era, two world wars, recent innovations and our constant obsessions with sport, food and wine, it gives fresh insight into the diversity and breadth of our history and what it means to be Australian.

Ned Kelly’s armour, on display in the exhibition The changing face of Victoria

Paul Nash, A specimen book of pattern papers designed for and in use at the Curwen Press. London, The Fleuron Ltd, 1928

Blast, no. 1. London, John Lane, 1914. From Mirror of the World: books and ideas Events - Events were organised to complement most Victorian Premier’s Literary Awards exhibitions, including opening ceremonies, The 2005 Victorian Premier’s Literary In 2005-06, the Library hosted a series of curator talks and a Eureka Kids’ Day on Awards offered $195,000 in prize money in public lectures and forums on diverse topics: 8 September. 11 categories, including the inaugural Grollo - The successful Travelling Treasures program Ruzzene Foundation Prize for Writing about - Prominent Melbourne developer and continued in 2005-06, taking an Italians in Australia. Highlights for 2005 publisher Morry Schwartz delivered the extraordinary selection of rare and printed included a record number of entries for the annual Redmond Barry Lecture on 5 July materials throughout Victoria. Sixteen Nettie Palmer Prize for Non-Fiction, a new on ‘A Balancing Act: The rightful place days were spent on the road, with 52 design featured in all awards publicity, and of defamation law in open society’. events for children and adults, reaching a well-attended awards dinner held at Zinc, - The Right Honourable Malcolm Fraser a total audience of more than 3000 rural Federation Square, on 17 October. delivered the 14th annual Stephen Murray- Victorians. Smith Lecture on ‘How Democracies The Hon. Steve Bracks MP, Premier of Fight Terrorism’ on 19 October. Commonwealth Writers’ Prize 2006 Victoria, presented the 2005 awards, and - Award-winning playwright David As part of Festival Melbourne 2006, the Mary Delahunty MP, Minister for the Arts, Williamson delivered the National cultural celebration of the Melbourne 2006 announced the winner of the prize for an Biography Award Lecture, ‘Personal Drama: Commonwealth Games, the Library hosted unpublished manuscript. Historian and writer David Williamson on self depiction’ on the 2006 Commonwealth Writers’ Prize Inga Clendinnen delivered the keynote 10 November. from 9 to 14 March, delivering a successful speech on ‘Politics, War and the Value - The successful association with OzProspect week-long program of events and activities of Human Life’, which was later broadcast continued, producing public lectures and at the Library and across regional Victoria on ABC Radio National. forums on issues critical to Australia’s in Geelong, Ballarat, Bendigo and future, such as Don Edgar on ‘The Warrnambool. The awards dinner featured a live internet Workplace of the Future: Fresh thinking protocol television cross to Sale, where about work and family’. The prize is awarded annually to a writer children from Sale Secondary College - The lecture series ‘Historically Speaking’, from the Commonwealth for best book announced the winner of the young adult a collaboration between the Library and and best first book. Judges, administrators fiction prize from the Wellington Shire the History Council of Victoria, continued and six of the eight regional winning authors Library. The cross was technically supported in the second half of 2005. Topics included from across the Commonwealth came to by Vicnet and demonstrated the effectiveness ‘Politics and Ethics of Indigenous Melbourne to take part in the program, of new technologies in involving regional Histories’, ‘Family Histories’ and which included: communities. ‘Performing Histories or Performing Historian’. - a Reading Relay on the Library forecourt, Media coverage throughout 2005 exhibited - The Writers in Focus program featured where a succession of readers read from a 28 per cent increase on 2004 levels, further authors such as Eve Seles, Peter Mares, Winnie the Pooh. The audience was underscoring the high standing that the Delia Falconer, Annamarie Jagose, entertained with readings by the regional Victorian Premier’s Literary Awards continue Peter Rose and Craig Sherbourne. winning authors as well as Bud Tingwell, to enjoy at both state and national levels. Lillian Frank, Chief Commissioner Other activities included: Christine Nixon, Terry Bracks, Ron Barassi, The RE Ross Trust Playwrights’ Script Guy Grossi and others. Development Awards - On 16 July, in association with Readers’ - a public dinner, called ‘Pub Grub & In 2005 the Library administered the RE Feast Bookstore, the Library co-hosted Chatter’, at the North Fitzroy Star Hotel Ross Trust Playwrights’ Script Development a public launch on the Library forecourt - a series of free lunchtime public readings Awards for the third time. The awards, of Harry Potter and the Half Blood Prince. on the Library forecourt. which provide opportunities for Victorian The book was launched by the Hon. playwrights to develop and workshop their Steve Bracks MP, Premier of Victoria. The week culminated in a presentation scripts, have developed a high profile in the - On 28 October Terry Bracks unveiled the ceremony on 14 March at the Library at Victorian theatre community. Open World tapestry by Chinese-Australian which His Royal Highness The Prince artist John Young in the Cowen Gallery. Edward, Earl of Wessex, KCVO ADC Award winners were announced by Mrs Eda - The Hon. John Brumby MP, Treasurer announced the winners. The prize for best Ritchie, Chair of the RE Ross Trust, at the and Minister for State and Regional first book was won by Mark McWatt from Victorian Premier’s Literary Awards dinner, Development, officially accepted the Guyana for his work Suspended Sentences, with six entrants sharing $30,000. And in handover of the Library’s offsite store while Australian writer Kate Grenville was a new ongoing initiative negotiated between at Ballarat University on 15 December. awarded the best book prize for The Secret the RE Ross Trust, the Library and the River. Over 200 guests attended. Australian National Playwrights’ Centre, one of the annual winners will also go on to have their play workshopped at the National Playwrights’ Conference in 2006.

Live @ the Library, an initiative of the Library funded by the RE Ross Trust, also commenced in early 2006, with performances of excerpts of plays and conversations with previous winners. The popular series featured playwrights Tee O’Neill, Alexandra Collier and David Blackman.

24-25 Learning Services CYL continues to be supported by The Age, Monash University, the Australia Council The new Learning Services Division was and book publishers. In 2006, the centre established in March 2006, a review of received funding for two years from the programming was undertaken, and new Copyright Agency Limited Research and programs will be launched early in 2006-07 Development Cultural Fund towards the as part of slv21. This division incorporates development of the new youth literature the Centre for Youth Literature, Lifelong website. This funding has enabled the centre Learning, School Services and Experimedia. to establish Australia’s first comprehensive, professional website to promote youth Centre for Youth Literature literature. The website - insideadog.com.au ­ has also received development funding from Over the past 12 months the Centre for Clayton Utz. It harnesses the work and Youth Literature (CYL) has focused on relationships built up over the past decade developing and delivering a program to with authors, other professionals and young reach a broader audience. people. The site aims to involve young people aged between 12 and 16 directly, to promote More than 5000 people were attracted to interest in and awareness of young adult the program across 23 events, including the literature. It was launched on 28 April launch of the youth literature website, by first writer-in-residence, Nick Earls. insideadog.com.au, and writing workshops Randa Abdel-Fattah followed in June, with featuring the Library’s exhibitions and young in-residence blogging on the website. adult authors Carole Wilkinson and Kirsty Murray. These two new initiatives Lifelong learning complement the established CYL program, Actor Jamie Robertson at a Centre for Youth which provides professional development The learning and educational programs Literature Bookgig for teachers and librarians as well as highly presented by the State Library of Victoria are successful author events for the youth diverse and engaging. They introduce people The Library’s Cowen Gallery audience. to the Library, increase their familiarity with the collections and services, develop their The professional development program confidence and ability to use resources and covered diverse topics and interest areas ­ technology, and stimulate engagement with from showcasing innovative youth services in ideas, history and culture. public libraries in New Zealand to exploring refugee and asylum-seeker experiences. A broad cross-section of the Victorian Training also covered working with picture community attends these programs, including books, verse novels and graphic novels. primary, secondary and tertiary students, The session on ‘Wide Reading’ on 28 April independent learners, special-interest groups, completely sold out. Young people’s events and library professionals. Learning programs focused on teen issues and style and as well build relationships within the learning group as some ‘Weird Stuff ’ with Richard Tulloch. and with libraries. Shakespeare explorations were entertainingly covered by Greg Rogers in ‘The Boy the Bear In 2005-06, 22,399 participants attended the Baron the Bard’ Bookgig. Other authors 1740 lifelong learning sessions. involved with the program included: Volunteers - Colin Bowles, JC Burke, Sonya Hartnett and Markus Zusak with ‘On the Edge’ The volunteers continue their valuable work - Phillip Gwynne, Margo Lanagan, John in collections and at front of house. In 2005 Nicholson and alicia sometimes with Vicnet’s volunteers finished their association ‘What’s your Style?’ with the Library after ten years of valuable - Joanne Baker, John Flanagan, Catherine support, which included developing an Jinks, Victor Kelleher and Sophie Laguna internet presence for many community groups with ‘Old School, New School’ under the Vicnet umbrella, and representing - Jaclyn Moriarty, Michael Gerard Bauer the Library at public events such as the Royal and Barry Jonsberg with ‘Bring the Funny!’ Melbourne Show. - visiting overseas authors such as Neil Gaiman, Jonathan Stroud and Anthony Reading room and exhibition tours increase Browne. in popularity every year. Guides conducted regular tours of the Mirror of the World In addition, the centre delivered a range of and The changing face of Victoria exhibitions, activities including consultancies, an author- as well as tours of temporary exhibitions held in-residence program with Arnold Zable, in the Keith Murdoch Gallery. and networking and advice to professionals who support the promotion and development of youth literature in Australia. It also hosted the launch of the Victorian Premier’s Reading Challenge in Experimedia.

Programs for Adults Programs for Students - National Treasures - discovering Australia’s identity (a Keith Murdoch Gallery In 2005-06, a wide range of education This is the coolest place ever! exhibition) programs was provided onsite at the State Year 4 student - Naked Democracy - learning about Library, including: government (a Keith Murdoch Gallery The Library provides a broad range of exhibition) - the ‘Getting Started’ series, covering new educational programs for primary and - Research Skills - development - learning users, using the catalogue, job seeker secondary students which draw on its to use the Library information, business startup research collections, exhibitions and resources. - Digital Discovery - interacting with new and law resources The schools program, which is generously media and technology. - internet training - ‘Welcome to the Net’, supported by Trust Company of Australia, ‘Introduction to Email’ and ‘Find it on provided 28 learning programs for 14,742 Some of the special programs included the Net’ students both at the Library and in regional a Commonwealth Games flag-making - database training - ‘Fundamentals of Victoria during 2005-06. workshop, ‘Burke and Wills: explorer’s Searching’, ‘Using Significant Global survival kit’, ‘Ned Kelly’s Armour: Do it and Australian Databases’ and ‘Finding With the introduction of the new Victorian yourself ’, ‘Clay into Cuneiform Workshop’ Journal Articles’ Essential Learning Standards (VELS), and ‘History Blog Quest’. - heritage tours, focusing on new and the Library completely reviewed its schools refurbished public spaces as well as the program. As a consequence, a wider variety Travelling Treasures permanent exhibitions; tours presented of programs is now offered, with a stronger The schools component of the Travelling daily by Library volunteers relevance to the changing educational Treasures program has been a continuing - orientation programs on Genealogy, environment. Programs are also more easily success throughout 2005-06, visiting more Newspapers and the Arts collections integrated into teachers’ curriculum planning, than 46 schools in regional Victoria and - Express Information Service, presenting to achieve their learning outcomes. presenting to more than 2852 students in regular, two-hour programs on finding 41 sessions. company information, Australian statistics Coinciding with the introduction of the and industry information VELS, the Department of Education & The program highlighted items from The - work experience and professional Training chose to reduce its funding for the changing face of Victoria exhibition in 2005 development programs, provided by Library’s Schools Program by 45 per cent, and the Mirror of the World exhibition in the Collection Management Division to $29,000 per annum. 2006. The latter tour included: - professional development programs presented by the School Services Unit The Library successfully negotiated - a 15th-century illuminated Book of Hours for teachers, contributing to teachers’ philanthropic support from the Buckland - a second edition of Nicolaus Copernicus’s information literacy and promoting how Foundation for a new teacher fellowship De Revolutionibus Orbium Coelestium, 1566 they can use the Library in their teaching program, to commence in Semester One - a Fourth Folio Shakespeare, 1685 - customised programs, developed on request in 2007. - Robert Hooke’s Micrographia, 1665 for special-interest groups - Sydney Parkinson’s A Journal of a Voyage - offsite programs across Victoria, including A year-round program of events, tours and to the South Seas in HMS Endeavour, 1773. technology training, as part of the workshops is offered, giving students access contractual agreements for the My Connected to innovative learning opportunities. Community and Skills.net Roadshow The broad program areas include: programs - conducted by Vicnet at 20 sites across regional Victoria. - Victoria - People and Places - exploring Victoria’s history through The changing face of Victoria exhibition - Picturing Victoria - developing art appreciation through the Cowen Gallery exhibition - The Written World - discovering books and writing in the exhibition Mirror of the World: books and ideas

School Services’ Susana Martinez speaks to students about Ned Kelly Experimedia - Broadcasts by SYN FM’s youngest trainee DJs live from Experimedia, during 2005’s Experimedia increased its visitor numbers Open House in November to 58,000 in 2005-06, up from 40,000 in the - exhibitions, such as Contagion by Gina previous reporting period, consolidating its Czarnecki, Picturing the Old People by popularity with youthful and technology- Creative Fellow Genevieve Grieves, and savvy users. Exhume by students of the Advanced Diploma of Multimedia at RMIT The year’s programming for Experimedia - Bitscape, part of the 2006 Commonwealth included: Games Cultural Festival program, which showcased digital works made by youth - an exhibition of Metraform’s ‘i-Gaze’ in the rural areas of Moe, Macedon Ranges virtual-reality projection system of dual and Wagga Wagga projectors, surround sound and special - Elicit, an ongoing series of real-time viewing glasses, which allowed users to interactive pieces by multimedia artist Tim explore Metraform’s 3-D work Esctasis, Devine, in which visitors’ movements were an abstract architectural world of glittering manipulated in custom software and then shards and pulsating membranes projected back to the big screen as time- - ‘Through the Looking Glass: Visualising delayed, caterpillar-like visions science’, a lecture held in National Science - a series of Digital Forums, which allowed Week in August, on how contemporary staff, the public and librarians from public multimedia artists are both inspired by and libraries to encounter a range of people using science in their work. Science Week involved in technologies and practices saw the return of ‘Fresh Science’ to the affecting the contemporary librarian. Library, allowing young scientists to Speakers included Professor William undergo intensive media training before Cartwright on contemporary cartography; pitching their research projects to the public Warwick Cathro on future directions and school groups in lay terms of the National Library of Australia; Moyra - ‘Pop Fiction’ workshops run by author Sarah McAllister on copyright in the digital age; Boland, which engaged teens in interpreting Kim Montgomery on the Australian Centre the characters, plot and themes of her novel for the Moving Image project ‘Memory To Love Veronica Bee in the form of online and Place’; and the State Library’s Peter games, hip-hop lyrics and other types of McGrath on the potential use and pros multimedia and cons of some new high-tech devices - ‘Flash Fusion’ workshops in the September - a new series of public forums, the first 2005 school holidays, where children of which was ‘Designing Globally: Driving created their own animations using the the future’, focusing on changing design eMacs. In June 2006 children were invited practices within the car industry. This talk to ‘Make a Scene’ from a story they attracted more than 250 people. ‘A Wealth collaboratively wrote; they then individually of Inspiration’ was a free forum for visual animated scenes and stitched them together artists and discussed how they can access to make a final ‘movie’. material via collections such as the Pictures and Rare Books collections.

As part of slv21, Experimedia’s opening hours were extended from 27 March on a trial basis to align with the Library’s general opening hours.

28-29 Creative Fellowships Ms Xenia Hanusiak: Golden Threads - Dr Maria Tumarkin: The Chronicles of opera libretto. Unaccompanied Minors - book for children, In July 2005 the Library announced the a workshop within the Centre for Youth successful applicants for the third year of the Dr Jack Hibberd: The Nunawading Messiah Literature, radio segment and articles. Creative Fellowships. Funded by a grant of and the Chosen People of Victoria - play script. $300,000 from the State Government and Dr Rachel Weaver: Defending the Homestead ­ with additional support from the Library Mr Brian Lipson: Bergasse 19 - Representations of Aboriginal and settler violence and its philanthropic supporters, the Creative The apartments of Sigmund Freud - play script. in colonial and late-colonial Australian popular Fellowships offer funding and support for culture - scholarly articles. scholars, writers and artists to pursue projects Dr Paul Paffen War and Peace: H. Septimus using Library collections. Power and M. Napier Waller and the murals Mr Arnold Zable: Sea of Many Returns ­ of the State Library Victoria - research towards novel. Fifteen projects were supported by the a scholarly article. program. Redmond Barry 1854 Fellowship Mr John Ryrie: A Book in the Form of a (Funded by the University of Melbourne Dr Hilary Maddocks received a six-month Medieval Bestiary Representing Some of the in honour of the common founder of the fellowship for a project entitled The Art of People and Animals Europeans Believed to Exist Library and the University) Print: Documentation of European illustrated on the Great Southern Continent - production printed books c. 1470-1550. of a limited edition artist’s book. Mr Olivier Burckhardt: Pencilled Lines on Poetry - series of scholarly articles. Three-month fellowships Mr Terrence Sawyer: Tracing the Line: An Dr Fiona Capp: Once an Outlaw - novel. analysis of the development of the architecture of William Pitt - scholarly article and research Dr Lyn Gallacher: manuscript for publication for a possible exhibition. based on the Alma Magic Collection. Ms Lisa Sullivan: Sybil Craig: Art and Ms Elizabeth Gertsakis: Horror, Calamity and archive - scholarly article. Graphthos in Victorian Popular Illustrated News in Melbourne 1875-1877 - exhibition proposal Mr Christian Bumbarra Thompson: with book of accompanying poetry and prose. A reinterpretation of Percy Leason’s Aboriginal Paintings - new body of artwork.

Architect William Pitt’s 19th-century drawing of the Princess Theatre Vicnet Web design and development

The Library’s Vicnet division engaged Web-development services were provided the Victorian community in a wide range for projects such as Victoria’s Virtual Library, of information-technology activities in PictureVictoria, MyLanguage, Skills.net collaboration with industry, government Roadshow, My Connected Community and and communities. The importance of the the Public Internet Access Project. Vicnet State Library of Victoria’s community Web Development upgraded the Library’s engagement role was affirmed in 2005 when intranet, including its staff forum. the Library Board of Victoria endorsed the Vicnet Charter and Statement of Purpose. Work was undertaken for a range of community groups and community leaders, Vicnet’s purpose is to support government to such as Women in Trades Directory, Learning strengthen Victorian communities using ICT. and Innovation West, Australian Garden Vicnet engages in three major activities in History Society, Baking Industry Association pursuit of this purpose: of Victoria, Library Books for East Timor, Candy Broad MLC for Melbourne North - providing ICT support services to certain Province, Bruce Mildenhall MLA for community groups and individuals Footscray, Gavin Jennings MLC for - managing projects for government agencies Melbourne Province. that focus on the relationship between ICT and individuals and groups in the Vicnet also worked in close collaboration community with the Australian Library and Information - providing ICT support services, particularly Association, developing its online Libraries connectivity, to certain public sector entities, Bandwidth Survey. including public libraries. Community internet service provision The division continued to establish far- reaching networks with the community and Internet services, particularly broadband public library sectors, and its efforts enabled DSL (Digital Subscriber Line), have provided the Library to achieve its digital-access goals critical infrastructure for the community throughout the wider community. and public library sectors. The growing availability of broadband in regional areas Vicnet’s business management and has provided opportunities for an increase administration capacity supported a wide in broadband DSL provision. In support of range of services, activities and projects: library-sector customers, regular user-group meetings were held.

30-31 More than 5000 community organisations The Public Internet Access Program (PIAP) Supporting innovation received free web-hosting services to enable initiated a Victorian Government a wide range of sites to be published, many commitment of more than $3 million to Support was provided to public library of which were selected for inclusion in support free or affordable public internet services for individual development initiatives: PANDORA. access for disadvantaged groups across Victoria. Grants have been offered in three - The biennial Pierre Gorman Award, valued While operating in an increasingly complex competitive funding rounds. at $15,000, was given to Denece Sippo of technical environment, the Vicnet call centre East Gippsland Library Service. The award maintained a high standard of customer The innovative Multilingual Senior Surfers is for innovation in service to disabled users service during 2005-06. pilot program was successfully concluded and communities. in 2005. The objective of the project was - The inaugural Libraries Building Program management to increase knowledge and understanding Communities Demonstration Project grants, of the internet among seniors from culturally valued at a total of $200,000, were awarded Vicnet’s role in delivering project and linguistically diverse backgrounds. to Goulburn Valley Regional Library management continued to be successful due Corporation, Hume Global Learning in part to significant experience in linking Vicnet community information portal Village Library Service, Upper Murray communities - particularly those in isolated Regional Library Service and Wyndham rural areas - through internet access provision, The portal continued to provide a high City Library Service. and in providing onsite training and helpdesk standard of community information, facilities. Vicnet delivered projects on behalf including 10,000 links covering a wide range Developing the workforce of a number of government departments, of topics of interest to Victorians. Syndicated including the Department of Innovation, news and weather information is available Significant effort was directed towards the Industry and Regional Development, via the portal. professional development of public library Department for Victorian Communities, staff: Department of Human Services and More than 150 front-page articles were added Department of Premier and Cabinet. to the Vicnet portal, including the feature for - Three places were subsidised at the the Commonwealth Games Photos Project, prestigious Aurora Leadership Institute, The My Connected Community project ‘Victoria at the Games’, which was developed for Teresa Aquino (Hume Global Learning continued under the Victorian Government’s as a community engagement activity. Village Library Service), Cathy Artidge Connecting Communities: The second wave (Goulburn Valley Regional Library policy. The project provides free, online Services to Public Libraries Corporation) and Trevor Mackay (Bayside community-building tools to community Library Service). groups from diverse backgrounds across the Public library projects - The Margery C Ramsay and Barrett Reid state. It supports more than 3000 groups Scholarships were awarded to Shirley and more than 50,000 users. The program’s The Framework for Collaborative Action, Prescott (Yarra-Melbourne Regional website can be found at mc2.vicnet.net.au. which defines the way in which the Library Library Corporation) and Bernadine Nolen Board of Victoria, through the State Library, and Lorraine Seeger (Eastern Regional Skills.net Roadshow, another Connecting partners with public libraries to deliver Libraries) respectively. Communities: the Second Wave program, enhanced library services to Victoria’s - Nearly 500 public library staff from across continued to raise community awareness communities, was updated. Victoria attended three day-long and understanding of the benefits of online professional-development seminars, titled technologies. To date, the Skills.net Significant statewide initiatives ‘Around the World in a Day’, ‘Public Roadshow has provided training to more Libraries 2020 Summit’ and ‘Partnering for than 16,000 Victorians statewide. The website Work began on the first year of a three-year Success’, featuring presentations by global can be accessed at roadshow.skills.net.au. cycle of Statewide Public Library library leaders from the United Kingdom, Development Projects focused on three areas: New Zealand and Finland. The Skills.net program concluded in 2005. collections and access issues, public library - Victoria’s 44 public library service managers workforce sustainability and leadership issues, were given the opportunity to participate The IT for Kindergartens project (at and the community-building role of public in a special four-part program aimed at kindergarten.vic.gov.au), in partnership libraries. Project achievements included: developing their skills in advocacy. with the Department of Human Services, continued to deliver internet connectivity - the first ever audit of Victoria’s public and helpdesk assistance to more than 1000 library collections community-based, not-for-profit - significance assessments of local history kindergartens in Victoria. This project collections held in 34 public library services demonstrated a strong combination of - development of a blueprint to improve technical and project-management skills. public library collections and access A number of staff members received awards over the next five years from the Department of Human Services - assessing the issues impacting on in recognition of their services. recruitment, retention and leadership development of public library staff - the first ever census of Victorian public library users, and development and implementation of an online survey of public library users. The State Library of Victoria has a long tradition of engaging the community, providing skills for life and fostering social cohesion through the provision of equitable access to information and resources.

32-33

A key priority of the Office of eStrategy and Innovation is to identify, develop and implement new and innovative information technology initiatives to meet the needs of the library of the 21st century.

The principle behind slv21 is the transformation of the Library’s service model to one based around digital information and access appropriate to the 21st century.

Financial Management Consultancies

The implementation of slv21 has resulted There were no consultancies greater than in a repositioned and augmented Finance $100,000. A total of 52 consultancies were function. The responsibilities now cover all engaged during 2005-06 where the total divisions, including Vicnet, which previously fee payable to the consultant was less than maintained a separate Finance function. $100,000. The total combined cost of these This restructure was undertaken specifically consultancies was $617,279. to support the delivery of slv21 by providing a single resource for financial information, Human Resources and Executive reporting, control and development. In 2005-06 the Library’s implementation During 2005-06 completed projects included: of the Human Resources Strategy continued, as a result of which significant improvements - reconfiguration and expansion of the chart in organisational performance have been of accounts to reflect the new structure achieved. - improving and enhancing internal financial reporting to meet management needs Agreement was reached with employees and - development of an Online Incident the Community & Public Sector Union Reporting module through the Human for a new Enterprise Partnership Agreement, Resources Information System Employee which will apply for a period of three years. Self Service facility The Agreement, certified by the Australian - introduction of the Business Objects Industrial Relations Commission on reporting product to expanded the ability to 13 December 2005, restored full salary create, provide and disseminate reports over alignment with the Victorian Public Service the State Library intranet while achieving agreement on a range of - introduction of expanded options for productivity improvements. The Agreement superannuation salary sacrifice to previously provides a stable base for the continuation ineligible State Library staff of constructive relationships with employees - restructure of the financial reporting to and the union over the life of the Agreement. allow for the introduction of the Arts Agencies Framework The Library’s employee Reward and - implementation of new controls and Recognition scheme continued during reporting for inventory and cash the year, providing formal recognition management for the introduction of retail of employees for their length of service operations. to the Library and for significant contribution to the improvement of their role, to their Other Financial Information work team or division or to the Library.

Material revenues arising from exchange of goods The corporate training program continued, or services including courses in Team Leadership, There were no transactions of this nature. Recruitment and Selection, Winning That Job, Conflict Management, Employee Intangible assets Induction, Employee Performance and The Library has no recorded intangible assets. Appraisal, and Dealing Personally with Change. Bank loans, bills payable, promissory notes, debentures and other loans A number of employee development There were no transactions of this nature. initiatives commenced as part of the Library’s commitment to the Organisational Capability Issued capital initiative contained in slv21. These initiatives The Library has no issued capital. include a middle management program, a training needs analysis for workplace Ex-gratia payments skills and a review of professional service There were no transactions of this nature. competencies. The programs will be offered progressively during 2006-07. Charges against assets There are no charges against assets recorded A multi-rater feedback process was conducted by the Library. for the second year in succession for members of the Senior Management Team. The Events subsequent to balance date process was implemented as an adjunct to the There were no events subsequent to established Performance Management System 30 June 2006 that will have an impact and is expected to be progressively extended on the 2006-07 reporting period. to other managers and supervisors throughout the Library. The Library has been recognised by the State The completion of the Dome Galleries and Marketing and Public Affairs Division Services Authority (SSA) for its participation the opening of Mirror of the World: books and and use of the People Matter Survey, ideas signalled the opportunity for the Library The Library has continued to enjoy the the SSA’s annual review of organisational to make new inroads into the tourist market. support of Network Ten as program partners performance. The Library was invited Targeted advertising campaigns, together with in 2006. With the generous creative support by the SSA to be one of three public sector the development of strategic relationships of Whybin TBWA & Partners, a highly organisations profiled as best practice case with tourism groups, were initiated to raise original television advertisement was studies in an SSA campaign supporting the awareness of the Library as a tourist produced focusing on Ned Kelly’s armour - use of the survey across the public sector. destination. A selection of postcards a major attraction for tourists. The and souvenirs was made available for sale at advertisement went to air in June and will The general indicators of organisational the foyer desk, while the external branding of run through to the end of 2006. health - employee turnover and absenteeism ­ the Library’s heritage building was addressed continue to suggest that the Library’s with the installation of several eye-catching Public relations campaigns promoting the performance is acceptable. Employee turnover banners on the building’s Russell Street Library’s activities and exhibitions generated for the year averaged approximately eight façade, highlighting the magnificent spaces media coverage valued in excess of $3.3 per cent (greater than 15 per cent warrants and collection treasures within. million in 2005-06. Through strengthening investigation); employee absenteeism relationships with national broadcasters (unplanned) averaged approximately four The Publications and Communications and publishers, national media coverage per cent (greater than five per cent warrants Division also has a brief to increase access increased this year, with particularly strong investigation). to the Library’s rich collections by expanding print and broadcast media coverage achieved the collection-based publishing program for the Premier’s Literary Awards, the Marketing and Communications through collaborative partnerships with Commonwealth Writers’ Prize program, authors and publishers. Lost & Found, Mirror of the World: books and Building community awareness of the ideas and National Treasures from Australia’s Library’s collections, services, exhibitions Great Libraries. Successful media launches and events is a vital activity for the Library. for the two latter exhibitions were assured The effective promotion of the Library draws with the participation of internationally on a range of skills including writing, editing, renowned guests - art critic Patrick graphic design, public relations and McCaughey and iconic Australian marketing. In March 2006, as part of the performer Paul Kelly respectively. organisational restructure aligned to slv21 strategic objectives, two separate divisions International speakers at the Library of the were created, focusing relevant skills in 21st Century Symposium, Joel Kotkin and Marketing and Public Affairs and in Charles Leadbeater, were well received by Publications and Communications. While national and local media. Increased Victorian maintaining their increased individual focus, provincial coverage was achieved for the the two divisions continue to work closely Library’s exhibitions and capital projects. towards the achievement of those objectives. The Library’s publishing program in 2005-06 The Library’s provincial outreach programs, saw development work on a range of such as Travelling Treasures, once again Publications and Communications Division publishing projects. A suite of publications attracted significant attention. based on the Paintings Collection is being Throughout the year, the Library’s writers, undertaken with financial support from the The Library’s strategic marketing and overall editors and graphic designers produced an Agnes Robertson Trust and in collaboration business planning is informed by annual impressive array of information, display and with Melbourne University Publishing and customer and public awareness surveys. promotional material in support of a variety its Miegunyah imprint. The first material to In 2005, an additional survey was carried of Library services, exhibitions and activities. be produced was a Cowen Gallery calendar out online to improve understanding of the Such material ranged from information fliers, and set of cards. A catalogue of the gallery Library’s online customers. Permanent surveys press advertisements and event invitations will be published in August 2006 and a larger were implemented in the Dome Galleries to banners, symposium kits, education format book exploring the historical themes and Murdoch Gallery, to be analysed on a and public programming brochures and of the collection is scheduled for publication quarterly basis. substantial corporate publications including in 2007. the Library’s annual report and State Library of Victoria News. Work supporting five major Late in 2006 a lavishly illustrated history exhibitions in the Murdoch and Dome of botanical exploration, Botanical Riches, by Galleries was particularly extensive this year, Richard Aitken, is scheduled for publication. including visual concepts for Lost & Found Another co-publication between the Library and Naked Democracy, and room brochures for and the Miegunyah Press, the book draws these two exhibitions and for the permanent heavily on the Library’s collections and the exhibition Mirror of the World: books and ideas. author’s research undertaken while on a State Library Creative Fellowship in 2004.

Also appearing later in 2006 and based on the Library’s collection is Bert & Ned: The correspondence of Albert Tucker and Sidney Nolan. Edited by Patrick McCaughey, the book is a co-publication between the Library, Melbourne University Publishing and the Heide Museum of Modern Art.

42-43 Business Initiatives Building Redevelopment Program Compliance with Building Act 1993 The State Library of Victoria redevelopment The Library’s venue-hire business continued At the commencement of 2005, Hansen works comply with the Building Act 1993. to grow, with a total end of year revenue of Yuncken Builders were awarded the The State Library of Victoria is compliant $200,000. This result has been achieved with Construction Management Contract for with the Building Code of Australia and 91 per cent of customers rating the service as Stage 6 of the Building Redevelopment with the relevant Australian Standards very good to excellent. The conference centre Program. Works commenced onsite in April for all buildings and building works. performed extremely well, achieving targeted with an expected end date of September 2006 Essential services are maintained in growth of 25 per cent to take annual revenue for the construction works and December accordance with the Building Code and to $150,000. This growth was underpinned 2006 for the final staff moves. The total the relevant Australian Standards specific by the development of the corporate customer project value for Stage 6 is $30.3 million. to the maintenance of essential services. base. Stage 6 works involve refurbishment of the Major contracts A retail pilot was conducted at the Library’s following buildings: Bindon Hall L1, L2 There were no major contracts in excess foyer desk from September to November (photographic studio, bin storage and dirty of $10 million. 2005. Following the trial, an ongoing retail works areas), Thorpe Hall L4 (storage), operation was incorporated into a new Swinburne L2, L4, L5 (offices and Victorian Industry Participation Policy reception service model operated from laboratories for Collection Management None of the State Library of Victoria’s Library’s main foyer desk. The retail presence Division), Tulk (cafe, offices for the CEO contracts valued at more than $3 million in showcases selected Library publications, and Directorate), Palmer Hall North (lockers, metropolitan areas and $1 million in regional gift cards, postcards and books and is public lounge, public toilets), Baldwin areas triggered the VIPP. The VIPP does not complemented by merchandise associated Spencer L2 (storage, decontamination apply to the offsite storage contract with the with touring exhibitions. laboratories), Kershaw L5 (offices and University of Ballarat. laboratories for Collection Management The Library’s café, Mr Tulk, opened in May Division), McCallum L2 (cool/cold rooms, National Competitive Neutrality 2006. Located on the corner of La Trobe collection storage, exhibition preparation The annual review of Library fees and and Swanston streets, the café provides workspace), Pendulum Stairs, North West charges was completed during the year. seating for up to 140 diners. It offers internal Mezzanine (Foundation Lounge). A key aim of this review is to ensure that all and external dining on the north-facing fees and charges comply with the National terrace and is open to Library customers and Additional projects funded under the Competition Policy. the general public. Operated by restaurateur redevelopment and managed by the Library Frank Van Haandel, the opening of Mr Tulk include: upgrade of security system from brings a new and often-requested dimension Schlage to Smartcard, signage upgrade, to the Library. Dome Level Four exhibition space and the conversion of the current pre-action ‘Dry A review of self-service fee-based copying Pipe’ sprinkler system to ‘Wet Pipe’. conducted in 2005 recommended a managed service approach for fee-based copying. Projects funded under Arts Victoria’s Cultural Tenders were sought from organisations to Facilities Maintenance Fund and managed provide all print/copy/scan and point of sale by the Library include: refurbishment of lift equipment, consumables, service and support. safety systems to South-East Wing, North- The Library was pleased to form a strategic East Wing and Armstrong Buildings lifts, partnership with Bear Solutions (Australasia) computer-monitored emergency lighting Pty Ltd to provide a revenue share service upgrades and hazardous materials removal. solution. The new service commenced on 24 April 2006, and has introduced a smart-card In addition to the above projects, the Library process to the Library which has become received $11.5 million for the development of the Library’s registration card. The card is the 9600-square-metre offsite storage facility, provided free of charge to customers who in partnership with the University of Ballarat. can add value using cash or EFTPOS to pay The building houses a total of 40,000 linear The Library’s offsite storage facility at the University for copying and printing. It also provides metres of collection, drawn from the Library’s of Ballarat a platform for future innovation. four current offsite stores, which were decommissioned in mid-2006. The building works on the Mt Helen Campus of the University of Ballarat commenced in November 2004 and were completed in mid- December 2005. The Hon. John Brumby MP, Minister for State and Regional Development, officially opened the facility in November. The collection move was completed at the end of June 2006, and collection retrievals commenced on 9 May 2006. 44-45 Library Board and Corporate Governance - arranging the publication and sale of Board members reproductions of any Library material Functions and powers of the Library Board in the State Collection The Library Board of Victoria consists of up of Victoria - overseeing the exhibition of material from to 11 members, appointed by the Governor the State Collection for information, in Council on the recommendation of the The affairs of the State Library of Victoria education and entertainment Minister. Current Board members have are governed by the Library Board of - overseeing cooperation in programs with academic, business, local government, Victoria. The Board is a statutory body libraries and information organisations to information technology and humanities corporate established under Section 16 of the promote access to Library and information backgrounds and skills. Members are Libraries Act 1988. The relevant Minister is services and resources appointed for terms of up to three years Mary Delahunty MP, Minister for the Arts. - exercising leadership and promoting high and are eligible for reappointment. standards in the provision of Library The functions of the Board are set out in and information services 2005-06 membership Section 18 of the Libraries Act 1988 and - providing advice and information to the Mr Sam Lipski AM (President to May 2006) include the following: Minister on any matter concerning libraries Hon. John Cain (from August 2005) and information organisations (President from May 2006) - ensuring the maintenance, preservation - performing any other functions appropriate Ms Catherine Dale and development of a State Collection of to the Board as the Minister may approve. Ms Susan Halliday Library material, including a comprehensive Mr Greg Hywood (to May 2006) collection of Library material relating In carrying out its functions the Board must Mr Stephen Kerr (from August 2005) to Victoria and the people of Victoria endeavour to ensure that through the variety Ms Hilary McPhee AO (to May 2006) - ensuring that the Library material in the and breadth of the Library’s services, Mr Glenn Mescher State Collection is available to such persons programs, events, exhibitions and activities, Ms Patricia O’Donnell and institutions, and in such manner and the institution contributes to the enrichment Mr Kevin Quigley (Deputy President from subject to such conditions as the Board of the cultural, educational, social and May 2006) determines with a view to the most economic life of the people of Victoria, Dr Vicki Williamson (Deputy President to advantageous use of the State Collection and has power to do all things necessary March 2006) - ensuring the availability of such other or convenient in connection with the services and facilities in relation to Library performance of its functions. Chief Executive Officer matters and Library material (including Ms Anne-Marie Schwirtlich (to March bibliographical services) as the Board 2006); Ms Sue Hamilton (Acting Chief determines Executive Officer from March 2006)

Executive Officer Ms Kate Brown

The Library Board of Victoria met on seven occasions during the period July 2005 to June 2006.

Pecuniary interests Declarations of pecuniary interests were duly completed by all Board members and relevant officers. About Board members Susan Halliday Patricia O’Donnell Susan Halliday is a management and Patricia O’Donnell was first appointed Sam Lipski AM employment consultant who was first to the Library Board of Victoria in May (President to 23 May 2006) appointed to the Board in September 2001 1999, with reappointments in June 2002 Sam Lipski, initially appointed as the 21st and was reappointed, for three years, in 2004. and 2005. She has worked as a teacher and President of the Library Board of Victoria Ms Halliday maintains an active involvement educational psychologist, and was the owner in June 2000, was reappointed for a second in community and professional associations as and manager of Mietta’s Queenscliffe from term in 2003. He is Chief Executive of Chair of the Victorian Institute of Teaching, 1978 to 2002. Ms O’Donnell has had an The Pratt Foundation, the philanthropic trust Director of Australians Against Child Abuse, active involvement in a number of community of the Pratt family and the Visy Group of Ambassador for the National Breast Cancer and government bodies, including Lifeline companies, a position he has held since 1988. Foundation, and member of the Women and Citizens Advice Bureau, the Melbourne Chiefs of Enterprise and Business and other Tourist Authority Board, Abbotsford Mr Lipski’s career has spanned more than professional women’s organisations. Convent Implementation Group and the 40 years in television, radio, newspapers and Queenscliffe Carnival of Words. magazines. In addition to his journalism he Greg Hywood has contributed essays and articles to a variety (to 23 May 2006) Kevin Quigley of books and international publications, Greg Hywood served on the Library Board (Deputy President from 23 May 2006) scripted award-winning television of Victoria from May 2003 to May 2006. Kevin Quigley was appointed to the Library documentaries, and developed a mini-series Mr Hywood was formerly the Director of Board of Victoria in June 2002, and was for television as an associate producer. He was Strategic Policy in the Department of Premier reappointed, for three years, in 2005. recognised as National News Commentator and Cabinet. As publisher and editor-in-chief He is a chartered accountant with skills and of the Year in 1982 and in 1992 he was the of The Age between 2001 and 2003, Mr experience in public-policy development, Edward Wilson Visiting Fellow in Journalism Hywood has had a distinguished national and management information systems and risk at Deakin University, Victoria. In 1993 he international career in journalism. His work management. Mr Quigley is a Director became a Member of the Order of Australia has been widely recognised, including by the of BDO Consulting, a division of BDO (AM) for his services to the media. Mr Lipski Walkley Award for Journalism in 1980. In Accountants and Advisers, and specialises has held a wide range of positions in advisory, June 2006 he was appointed Chief Executive in health management and government community and voluntary associations. Officer of Tourism Victoria. consulting. He is President of the Committee of Management of the Athenaeum Library, Hon. John Cain Stephen Kerr Melbourne, a member of the Council of the (President from 24 May 2006) Stephen Kerr was appointed to the Library University of Ballarat, and Secretary of the John Cain was appointed to the Library Board of Victoria in August 2005. Veteran Car Club of Australia (Vic.). Board of Victoria in 2005. He served He has been the Chair of the State Library as a member of the Legislative Assembly of Victoria Foundation since 2002. Vicki Williamson of Victoria from 1976 to 1992, including Mr Kerr has extensive experience in all facets (Deputy President to 31 March 2006) three terms as Premier of Victoria. Mr Cain of public relations and was Managing Until March 2006, when she accepted an graduated in Law from the University Director of Weber Shandwick’s Australian appointment as Dean of the University of of Melbourne in 1953 and subsequently operation before founding the Public Saskatchewan Library, Dr Vicki Williamson practised in suburban Melbourne. He was Relations Exchange (PRX). He was a was the Pro-Vice-Chancellor (Administrative Chairman and President of the Victorian Law member of the Australian Olympic and Academic Support) at the University of Institute, and a member of the executive of Committee’s delegation to the Seoul Olympic Ballarat. She was appointed to the Library the Law Council of Australia and a member Games in 1988, and is on the Board of the Board of Victoria in February 2002, was of the Australian Law Reform Commission. Corps of Commissionaires. reappointed, for three years, in 2004, and served as Deputy President from August to Mr Cain became a Professorial Associate in Hilary McPhee AO March 2006. Dr Williamson holds academic the Centre for Public Policy, University of (to 23 May 2006) and professional qualifications in the arts, Melbourne, in 1991, and has since published Hilary McPhee was initially appointed to the information technology and education; she three books. He teaches Australian politics Library Board of Victoria in June 2000, and has held positions in higher-education and public policy, and is a regular political was reappointed for a second term in 2003. management, including University Librarian commentator on local radio. Following a distinguished career in publishing at Curtin University of Technology (1992­ Ms McPhee took up the inaugural position 2001) and Foundation Director of the John Catherine Dale of Vice-Chancellor’s Fellow at the University Curtin Prime Ministerial Library (1994­ Catherine Dale was appointed to the Library of Melbourne in 1997. She contributes widely 2001). She is a Fellow of the Australian Board of Victoria in June 2002, and was to public debate and policy formulation for Institute of Management and a member reappointed, for three years, in 2005. the arts, culture and the humanities, of the Board of Editors of Library and Ms Dale is the Chief Executive Officer for multimedia content, broadcasting and Information Science Research. the Bayside City Council, a board member publishing. Ms McPhee was admitted of the Institute of Public Administration to the Order of Australia in 2001. Australia, a member of the Commissioner for Environmental Sustainability’s Reference Glenn Mescher Group, and a member of the Reference Glenn Mescher joined the Library Board Group for Melbourne 2030. Her previous of Victoria in February 2002, and was appointments include Chief Executive Officer reappointed, for three years, in 2004. He has a of Nillumbik Shire Council, Director of background in information technology and is Planning and Development for the City a Fellow of the Australian Computer Society. of Boroondara, and Manager of Corporate Mr Mescher has worked for a number of Projects for the City of Frankston. Ms Dale large corporations and currently holds the brings valuable experience in local position of Executive Programme Director- government to the Board. ISI at the National Australia Bank Group.

46-47 Sam Lipski AM Hon. John Cain, President Catherine Dale Susan Halliday

Greg Hywood Stephen Kerr Hilary McPhee AO Glenn Mescher

Patricia O'Donnell Kevin Quigley Vicki Williamson Standing committees Audit Committee Executive Appointments and Remuneration Committee The Library Board of Victoria has a number The Audit Committee advises the Board on of standing committees. the most appropriate and cost-effective way in The Government Sector Executive which the Board may discharge its custodial Remuneration Panel is responsible for Advisory Committee on Public Libraries responsibilities and statutory reporting determining the Library’s policy and practice obligations on financial matters. In carrying relating to executive remuneration and The Advisory Committee on Public Libraries out its functions, the committee holds regular individual remuneration packages for acts as an advisory group to the Board and a meetings to consider risk management, executives. communication link between the Board and including the implementation of all internal public libraries. audit recommendations and the adequacy of 2005-06 membership risk-management policies. No member of the Hon. John Cain (from May 2006) 2005-06 membership Audit Committee fills an executive Ms Susan Halliday Dr Vicki Williamson (Chair to March 2006) management position at the Library. Mr Sam Lipski AM (to May 2006) Hon. John Cain (Chair from February 2006) Ms Hilary McPhee AO (to May 2006) Cr Rod Fyffe 2005-06 membership Mr Glenn Mescher (from December 2005) Ms Sue Hamilton (from March 2006) Mr Kevin Quigley (Chair) Dr Vicki Williamson (August 2005 to March Mr Greg Hywood (to February 2006) Hon. John Cain (from December 2005) 2006) Ms Elisabeth Jackson Ms Catherine Dale Ms Adele Keneally Mr Greg Hywood (from December 2005 Finance Committee Mr John Murrell to May 2006) Mr Kevin Quigley (from February 2006) Mr Glenn Mescher The Finance Committee advises the Board Ms Julie Rae on the most appropriate and cost-effective Ms Anne-Marie Schwirtlich (to March 2006) State Library of Victoria representatives way in which the Board may discharge its Ms Anne-Marie Schwirtlich (to March 2006) financial management obligations. State Library of Victoria representatives Ms Sue Hamilton Mr Michael Bertie 2005-06 membership Mr Brendan Fitzgerald (to March 2006) Executive Officer Mr Glenn Mescher (Chair from December Mr Jim Johnston (from March 2006) 2005) Executive Officer Mr Paul Read (to March 2006) Ms Anne Flanagan (from April 2006) Ms Debra Rosenfeldt Mr Wayne Grant Collections Committee Mr Stephen Kerr (from December 2005)

The Collections Committee advises the State Library of Victoria representatives Board on issues concerning the acquisitions, Mr Tony Haeusler (from March 2006) maintenance and promotion of the State Mr Jim Johnston (from March 2006) Collection. Mr Paul Read (to March 2006)

2005-06 membership Executive Officer Ms Patricia O’Donnell (Chair) Mr Tony Pignatelli Ms Susan Halliday (from August 2005) Ms Bridget McDonnell Mr Michael Piggott (from August 2005) Dr Dianne Reilly Mr Ian Renard Ms Robyn Sloggett (from August 2005) Dr Richard Travers Dr Vicki Williamson (to August 2005)

State Library of Victoria representative Mr Shane Carmody

Executive Officer Ms Liz Jesty

48-49 State Library of Victoria Foundation Writers and Readers Committee Executive Committee The Writers and Readers Committee advises The Foundation Committee assists the Board the Board on all matters pertaining to the by attracting and retaining interest and relationship between the State Library financial support for the Library and of Victoria and the literary community developing, maintaining and promoting the of Victoria. State Collection. In addition, the Foundation Committee advises the Board on and oversees 2005-06 membership the affairs of the Foundation. Ms Hilary McPhee AO (Chair to May 2006*) 2005-06 membership Ms Louise Adler Mr Stephen Kerr (Chair) Mr Joel Becker Mr Martin Armstrong Dr Anne Galbally Mr John Arnold Mr Shane Maloney Emeritus Professor John Barnes Ms Meme McDonald Mr David Bennett Ms Patricia O’Donnell Mrs Janet Calvert-Jones AO Ms Hannie Rayson Mr John Chalmers (to March 2006) Dr Anne Colman *Chair vacant at 30 June 2006 Mr Andrew Coloretti Mrs Julie Ann Cox State Library of Victoria representative Mrs Kerry Gillespie Mr Shane Carmody Mr Gary Graco Ms Sue Hamilton (from March 2006) Executive Officer Ms Sue Hurley Mr Andrew Hiskens Mr Greg Hywood (February to May 2006) Mr Robert Lang Mr Sam Lipski AM (to May 2006) Mr John Mortimore Mr David Mulally (from June 2006) Mrs Maria Myers Mr Kevin Quigley (to August 2005) Ms Susie Reece Jones Ms Anne-Marie Schwirtlich (to March 2006)

State Library of Victoria representatives Mr Shane Carmody Ms Shelley Roberts

Foundation Executive Director Mr Morton Browne

Sponsorship Manager Ms Kathy Lane (to March 2006)

Executive Officer Ms Joanne Halpin Sue Hamilton Jim Johnston Shane Carmody

Michael Bertie Ian Patterson Anne-Marie Schwirtlich

Library Executive Jim Johnston is the Acting Director of Michael Bertie is the Director of Public Corporate Services and Planning (from Libraries and Communications. He is Under the direction of the Library Board March 2006). He is responsible for financial responsible for managing the Library’s of Victoria, the Executive is responsible management and corporate governance, relationship with the statewide network for the effective management of the Library business planning and development, human of public libraries, marketing and public and its collections, services, programs and resources, buildings and facilities, and the affairs, publications and communications, responsibilities. The Executive comprises the Library’s information and communications community outreach programs provided by Chief Executive Officer and State Librarian, technology infrastructures and applications. Vicnet, and learning services. The Director, and three directors who each head one of the The Director, Corporate Services and Public Libraries and Communication Library’s three departments: Collections and Planning provides executive support provides executive support to the Board’s Access, Corporate Services and Planning, to the Board’s Audit Committee. Advisory Committee on Public Libraries. and Public Libraries and Communications. The Chief Technology Specialist, who is Shane Carmody is the Director of Ian Patterson is the Chief Technology responsible for the Office of eStrategy Collections and Access. He is responsible Specialist and manages the Office of and Innovation, is also a member of the for the State Collection, information services eStrategy and Innovation. He is responsible Executive. and resources, acquisitions, digitisation and for research and implementation of all major cataloguing, collection conservation, storage, information and communication technology Executive responsibilities retrieval and reformatting, and exhibitions initiatives in the Library, including slv21­ and events. The Director of Collections specific initiatives. Sue Hamilton is the Acting Chief Executive and Services provides executive support Officer and State Librarian (from March to the Board’s Collections Committee. State Librarian and Chief Executive Officer 2006). She has overall responsibility for Anne-Marie Schwirtlich was seconded to ensuring that the Board’s directions are Arts Victoria, for six months, in March 2006. implemented, for sound corporate governance, and for the management of the State Collection and the operations of the Library. Staff who provide direct support to the Chief Executive Officer are an executive assistant, a senior policy and research officer, and an office assistant.

50-51 Minister for the Arts Mary Delahunty MP

Secretary Department of Premier and Cabinet Terry Moran

Acting Director Arts Victoria Anne-Marie Schwirtlich

President Library Board of Victoria Hon. John Cain

Acting Chief Executive Officer and State Librarian Sue Hamilton

Executive Director State Library of Victoria Foundation Morton Browne

Director Public Libraries Director Collections and Access Acting Director Corporate Chief Technology Specialist and Communications Shane Carmody Services and Planning Ian Patterson Michael Bertie Jim Johnston

Manager Manager Manager Human Resources and Senior Planning Learning Services Access and Information Organisational Development and Project Manager Andrew Hiskens Leneve Jamieson Jim Johnston Prue Mercer

Manager Manager Manager Senior Research and Public Libraries Collection Management Finance Development Coordinator Debra Rosenfeldt Liz Jesty Tony Haeusler Anne Beaumont

Manager Manager Manager Vicnet Events and Exhibitions Building and Facilities Brendan Fitzgerald Robert Heather Rob Sloan

Manager Publications La Trobe Librarian Manager and Communications Dianne Reilly Technology Services Shelley Roberts Barbara Teasdale

Manager Manager Corporate Marketing and Public Affairs Governance and Planning Greg Honeyman Gary Hallawell Reconciliation of Executive Officers

Number of executive officers classified into ‘Ongoing’ and ‘Special Projects’

All Ongoing Special Projects Class No. Var No. Var No. Var

EO-1 ------EO-2 1 0 1 - - - EO-3 3 0 3 0 - - Total 4 0 4 0 - -

Breakdown of executive officers into gender for ‘Ongoing’ and ‘Special Projects’

Ongoing Special Projects Male Female Vacancies Male Female Vacancies Class No. Var No. Var No. No. Var No. Var No.

EO-1 ------EO-2 1 0 1 - - - EO-3 3 0 3 0 - - Total 4 0 4 0 - -

Reconciliation of executive numbers

2006 2005

Responsible Persons with remuneration over $100,000 (note 32(a)) 1 1 Executives with remuneration over $100,000 (note 33) 3 3 Executive employed with total remuneration below $100,000 - - Add - 1 Vacancies (table 2) - - Less Separations - 1 Total executive numbers as at 30 June 2006 4 4

Otho Brunfelsius, Herbarum vivae eicones. Strasbourg, 52-53 J. Schoft, 1532. From Mirror of the World: books and ideas

About the Foundation

The State Library of Victoria Foundation supports the strategic objectives of the State Library of Victoria.

The Foundation’s principal aims are to:

- attract, manage and retain for the State Library the continuing interest, goodwill and financial support of the Victorian community - engage and build mutually beneficial relationships with the corporate and philanthropic sectors, with a view to procure funds necessary to promote the State Library’s critical role in the information age as well as its core activities - continue to build its capital fund and raise additional monies to assist the Library with both specific and general projects and activities, including: - to obtain, maintain, develop, improve and exhibit, both physically and online, its collection of literary and historical artefacts and materials - to provide educational services, training programs and public programs, research and publication of materials from the Library’s collection and the exhibition and display of materials from the Library’s collection both physically and online.

Fundraising and Events

The State Library of Victoria Foundation has continued to generate substantial cash and in-kind sponsorships and philanthropic donations to assist the Library to deliver a range of programs, exhibitions and educational services, and to fund innovative multimedia and digitisation projects.

The Foundation continued its commitment to fundraising initiatives and special members’ events as part of its program for 2005-06. The events organised by the Foundation are primarily marketed to Foundation members ­ individuals who make a donation of $65 annually to assist the Foundation in its ongoing support of the State Library and its activities.

It has been another busy year for the Foundation with the work of the State Library showcased to a supportive and appreciative network.

54-55 Practical Assistance

The Foundation contributed in excess of $450,000 to the Library from its Development Fund. This supported:

- printing and distribution of the State Library of Victoria News - exhibitions program - purchase of items for the collection - Creative Fellowships program.

Highlights The Foundation assists the Library in acquiring collection items throughout the - Lorenzo Montesini, representing the year. This year the Foundation was able to Friends of the Bibliotheca Alexandrina assist with the purchase of three key items in Australia, was the Foundation’s guest relating to Victoria’s early history: an archive in August. His presentation outlined the of documents relating to William Buckley, history of this great Egyptian library, and a letter from John Batman to John Montagu, the role it plays in modern Alexandria. being the earliest document detailing Batman’s intentions to sail to the coast of - In September Foundation members viewed ‘New Holland’, and two documents relating the Bendigo Petition up close in the Cowen to William Lonsdale’s administration of the Gallery. Port Phillip District as police magistrate. - The Annual Members’ Dinner was held - Foundation members were invited to attend The Foundation also supported a major in October, during which State Library the March launch of the Library’s National digitising project of the Port Phillip and Creative Fellow Robyn Annear regaled the Treasures from Australia’s Great Libraries MMBW papers and made substantial group with tales and secrets of characters exhibition held in Experimedia and the contributions towards the Library’s Creative from early Melbourne. Keith Murdoch Gallery. A musical tribute Fellowships program for 2006 and to the - Rodney Davidson invited Foundation from Shane Howard launched the event at exhibition National Treasures from Australia’s members to a gathering at his home in the Library. Members were also invited to Great Libraries. November to view his private collection drinks before a curatorial talk with Margaret of Australian historical material, and to Dent from the National Library the The Foundation was the major sponsor of the talk to some collection experts about the following week, who revealed some secrets Library of the 21st Century Symposium, held importance of the pieces. behind the exhibition. in February 2006 at the Library. Presented - Drinks were held for Foundation members - In June Foundation members enjoyed drinks to government and key stakeholders, the prior to attending a curatorial ‘in prior to a talk from the curator of Naked symposium was a vital part of the slv21 conversation’ with Peter Lyssiotis and John Democracy: Governing Victoria 1856-2006. Wolseley, whose work was featured in the initiative. Lost & Found exhibition in the Keith 2006 Keith Murdoch Oration Murdoch Gallery. The balance of funds will be transferred to the 2006-07 Development Fund. - ‘Open World’ tapestry designer, John Young, The State Library of Victoria Foundation was provided an insight to his inspiration in a again the major sponsor and organiser of the Redmond Barry Society talk to Foundation members. Mr Young’s third Keith Murdoch Oration. Held tapestry was commissioned by the State biennially, this year’s orator was Olympic Established during the Library’s 150th of Victoria as a gift to our sister province, great and Chair of the London Organising anniversary year, 2004, the Redmond Barry Nanjing, in China, and was on display in Committee for the 2012 Olympic Games, Society is the Foundation’s bequest society. the Cowen Gallery before leaving Australia. Sebastian Coe KBE. Lord Coe delivered the With over 50 bequests committed in the first - In December a preview event for oration ‘Making Sport Matter for the Next two years, the society creates the opportunity Foundation members, along with donors Generation’ to an audience of 340 guests at for a lasting legacy of support for the Library. and volunteers, was held in the Cowen Carousel on Albert Park Lake on Thursday This year saw the realisation of two major Gallery before a viewing of Mirror of the 16 March. The oration was delivered in the bequests, from Quentin Madden and Eleanor World: books and ideas. Guests enjoyed a presence of Dame Elisabeth Murdoch AC, Mary Borrow, both long-time supporters recital by the choir Cantores Sumus, DBE and members of the Murdoch family. of the Foundation and the State Library’s featuring a Gregorian chant from the Poissy Sponsors of the oration included the Herald important work. Bequests can be left as a Antiphonal (c. 1350), a volume featured in Sun, DDB, UBS Wealth Management, monetary amount or in kind and those who the exhibition. Taltarni Vineyards, Carousel & food&desire, commit to leave a bequest become members and Peter Jones Special Events. The oration of the society. Over the course of the year, was the most significant and successful a number of events are held for members, fundraising event for the year. The next Keith including an annual anniversary celebration Murdoch Oration is planned for 2008. of the society held in July. People in the State Library of Victoria Relationships Committee Foundation Mr Andrew Coloretti Mrs Julie Ann Cox Principal Patron Ms Sue Hurley Dame Elisabeth Murdoch AC, DBE Mr Stephen Kerr Mr Robert Lang Volunteers Mr John Mortimore The Foundation gratefully acknowledges the Mrs Maria Myers contribution of volunteers who serve on its Executive, Relationships Committee and La La Trobe Journal Committee Trobe Journal Committee listed below, and in Emeritus Professor John Barnes (Editor) particular, the Chairman of the Foundation, Mr John Arnold Mr Stephen Kerr, its bookplate volunteers, Mrs Sandra Burt (Assistant Editor) Mrs Claire Baillieu and Mrs Heather Anne Dr Anne Colman Field, and its pro bono legal advisors, Mr Des Cowley Freehills. Mr Paul Fox (to January 2006) Mrs Yvonne Hurley State Library of Victoria Foundation Assoc. Prof. Wallace Kirsop Executive Committee Mr Stephen Kerr (Chairman) State Library of Victoria representative Mr Martin Armstrong Mr Shane Carmody Mr John Arnold Emeritus Professor John Barnes State Library of Victoria Foundation Mr David Bennett 2005-06 sponsors and donors Mrs Janet Calvert-Jones AO AAMI Mr John Chalmers (to March 2006) Agnes Robertson Trust Dr Anne Colman Alan (AGL) Shaw Charitable Trust Mr Andrew Coloretti Arthur A Thomas Mrs Julie Ann Cox A & M Cowen Mrs Kerry Gillespie Barbara Tucker Mr Gary Graco Bond Imaging Ms Sue Hamilton (from March 2006) CASS Foundation Ms Sue Hurley Ciba Specialty Chemicals Pty Ltd Mr Greg Hywood (February to May 2006) Freehills Mr Robert Lang Helen Macpherson Smith Trust Mr Sam Lipski AM (to May 2006) Robin and Suzanne Hunt Mr John Mortimore Margaret S Ross AM Mr David Mulally (from June 2006) Network Ten Mrs Maria Myers RE Ross Trust Mr Kevin Quigley (to August 2005) Sidney Myer Fund Ms Susie Reece Jones Sir Keith Murdoch’s children and Ms Anne-Marie Schwirtlich (to March 2006) grandchildren Taltarni Vineyards State Library of Victoria representatives The Gandel Charitable Trust Mr Shane Carmody The Herald & Weekly Times Pty Ltd Ms Shelley Roberts The Sunshine Foundation Trust Company of Australia Foundation Executive Director William Buckland Foundation Mr Morton Browne Third Keith Murdoch Oration sponsors Sponsorship Manager Herald Sun Ms Kathy Lane (to March 2006) UBS Wealth Management DDB Memberships Taltarni Vineyards Ms Bobby Krisohos Peter Jones Special Events Carousel and food&desire Administrative Assistant to Committee Ms Joanne Halpin

Anthony Figallo and Daniel Moynihan, Richmond 3121 56-57 (Melbourne, The Artists, 2005), acquired in 2005-06

MyLanguage, the national language initiative, coordinated by the Library, was nominated as a finalist in the prestigious Stockholm Challenge held in May 2006. This international competition rewards projects which use information technology to improve living conditions and increase economic growth. The selection of MyLanguage recognises the project’s success in serving Australia’s multilingual communities.

The Library was very pleased to receive financial support from the RE Ross Trust Regional Fellowship Program in October 2005 to research and scope a project around the opportunities for strengthening librarianship in East Timor and Papua New Guinea.

Further opportunities to expand the Library’s existing Memorandum of Understanding with the National Library Board of Singapore have been investigated in anticipation of renewing this agreement at the end of 2006.

During the past year the Library welcomed cultural delegations from the Chinese province of Zhejiang, from Tonga and from the Italian Ministry of Arts and Culture, in addition to visits from the National Library of New Zealand, the National Archives of South Africa, and the Helsinki City Library.

More than 50 staff were involved in sharing their knowledge during a six-week study tour by Ms Wang Fang, Deputy Director of Application of Information Technology, and Ms Yang Lingxue, Associate Research Fellow and Deputy Director of Research, from the Nanjing Public Library. The study tour was part of a long-standing reciprocal agreement dating back to 1985 between the Nanjing Public Library and the State Library of Victoria.

The groundbreaking work of the Library Board of Victoria’s Libraries Building Communities research and development project was recognised internationally, with presentations at the International Federation of Library Associations Management and Marketing Section Conference in Bergen, Norway, in August 2005; the sixth Northumbrian International Conference on Performance Measurement in Libraries and Information Services in Durham, England, in August 2005; and the Library and Information Association of New Zealand Aotearoa’s annual conference in Christchurch, in September 2005.

58-59 Staff Fellowship Program Occupational Health and Safety Performance Measures The Staff Fellowship program was restored during the year. Eleven applications were The cost and number of WorkCover claims received from 13 staff with priority given continued to decline due to improvements to applications for projects that supported in safe work practices and an emphasis on the strategic initiatives contained in slv21. effective management of return to work plans Five fellowships were awarded, as follows: for claimants. Actual costs of claims have fallen by over 70 per cent since 2003-04. - Miyuki Chikamatsu, Collection As anticipated in the 2004-05 annual report, Management Division, for a project the cost of WorkCover insurance premiums to research and catalogue 19th-century fell by 25 per cent in 2005-06. Japanese art materials currently held in the State Library’s collection The Library continued to achieve satisfactory - Tom Corfmat, Access and Information results in regular audits conducted under Division, for a project to create an index SafetyMap accreditation. The first audit to the members of the Victorian Militia conducted following accreditation in March and Defence Forces who appeared in the 2005 (the audit was conducted in November Government Gazette between 1859 to 1901 2005) resulted in one Corrective Action - Grant Hamstead, Access and Information Report against 40 elements (of 83) subject Division, for the project ‘Transported to audit. This is regarded as a very good result Convicts to Australia: An internet and an endorsement of the high standards research guide’ adopted for the Library’s Safety Management - Andrew McConville, Access and Systems. Information Division, for the project National and international library conferences ‘Hidden Histories: Victoria and the Two lost-time injuries were reported during organised by the State Library included: golden age of Antarctic exploration’ January-February 2006, the first such injuries - Judy Scurfield, Access and Information in 903 days. Both instances were soft-tissue - Around the World in a Day - a symposium Division, for the project ‘Charting injuries resulting in minimal lost time and highlighting trends in public libraries Australian Waters: A survey of the British minor medical expense. around the world with speakers including Admiralty charts of the Australian coastline winners of previous LBV Ramsay and Reid held in the State Library of Victoria’. The Library continued to provide a number Scholarships of initiatives to promote employee health - Copyright, Digitisation and Cultural It is likely that a number of other projects and wellbeing, including the provision Institutions - a conference in which will progress through normal work schedules, of influenza vaccinations for Library staff, delegates from public and private thereby enabling a greater number of subscription to a monthly e-newsletter institutions in Australia and New Zealand fellowship projects to be advanced. for employee wellbeing, onsite periodic yoga came together at the Library to discuss classes and massage service, onsite bicycle the issues confronting cultural institutions, storage facilities and participation in a copyright owners and the legal profession Corporate Challenge fitness promotion. - Library of the 21st Century Symposium - Staff involvement in this promotion has a high-level conversation led by influential increased threefold since 2004-05. Australian and international speakers including distinguished US commentator Joel Kotkin and influential UK thinker Charles Leadbeater - the third biennial Open Road multilingual access conference - speakers included international jurist Justice Marcus Einfeld QC and leaders from the Worldwide Web Consortium UK and BBC World Services - Public Libraries 2020 Summit, designed to stimulate thinking towards the development of a blueprint for Victorian public libraries. Speakers included the National Librarian of New Zealand and Director of the Helsinki City Library in Finland.

Anne-Marie Schwirtlich continued as chair of CASL. The State Library continues to provide the secretariat for CASL. Anne-Marie Schwirtlich is also CASL’s representative on the multi-sectoral Collections Council of Australia. Mary Delahunty MP, Minister for the Arts, opens the Copyright, Digitisation and Cultural Institutions Conference at the Library

Andrew T. Kenyon at the copyright conference

Sam Lipski AM at the Open Road multilingual access conference

Keynote speaker Joel Kotkin at the Library of the 21st Century Symposium Environmental Performance

The State Library of Victoria is aware of and compliant with the government’s 15 per cent energy reduction target, and is currently monitoring and tracking energy usage.

Office-based environmental impacts

Environmental Aspect Description Unit of Measure 2005-06

Energy Use per FTE Megajoules 70,821 Use per sq.m. office space Megajoules 585 Total use Gigajoules 26,912

Total assoc. greenhouse gas emissions Tonnes of CO2 10,406 Total GreenPower Kilowatt-hours 249,184 Total cost of GreenPower Dollars 17,119

Paper Total per FTE Reams 15.3 Total use Reams 5800

Transportation Total fuel consumption Gigajoules 262.6 Fuel consumption per FTE Gigajoules 0.7

Total greenhouse gases Tonnes of CO2 19.2

Total greenhouse gases per FTE Tonnes of CO2 0.1 Total travel with SLV ops Kilometres 84,600 Total travel with SLV ops per FTE Kilometres 223 Employees regularly using public transport Per cent Not available

Waste Generated per FTE Kilograms 404 Total recycled Kilograms 33,792

Water Consumption per FTE Litres 57,026 Total consumption Litres 21,670,000

Notes All figures based on whole of site including building site. Figures distorted as do not include patrons. Based on 380 total staff. Paper usage includes use by public.

60-61 Public Sector Values and Employment Public Sector Values Employment Principles Principles - The Enterprise Partnership Agreement - The Enterprise Partnership Agreement Under the provisions of the Public provides a set of Library values which either expressly provides that members of selection Administration Act 2004, the Library is supplement or focus the Public Sector panels be adequately trained to ensure that required to establish employment processes Values as they relate to the Library. selection decisions are based on merit, which uphold the employment principles The Library’s values promote access to equity, transparency and open competition. established under that Act. Employment information, customer service, building - Staff regularly involved in recruitment and processes are to be established to ensure that: knowledge, respect, teamwork, the selection receive information and education networked future and lifelong learning. on legislative requirements and anti­ - employment decisions are based on merit - The Enterprise Partnership Agreement discrimination issues. - public sector employees are treated fairly outlines a set of characteristic qualities, - Training and development programs are in and reasonably underlying styles and skills demonstrated place for managers and supervisors which - equal employment opportunity is provided by effective leaders within the Library. focus on fair and reasonable treatment of - public sector employees have a reasonable The set of qualities was developed through staff. avenue of redress against unfair or consultation with Library employees. - Experienced Human Resource consultants unreasonable treatment. - The Library was a foundational subscriber are available to work with managers and to the State Services Authority’s Ethics supervisors to ensure that decisions affecting The Act also requires that public sector Resources Kit, which will be incorporated employees are based on fairness and officials should demonstrate behaviours into the Library’s suite of management reasonableness. which conform to public sector values and employment development systems. - Training and development initiatives are of responsiveness, integrity, impartiality, - The Library has adopted the State Services tailored to ensure that all staff have equal accountability, respect and leadership. Authority’s Code of Conduct as part of its access to training. As public sector employees, all State Library Enterprise Partnership Agreement. - Job design processes take into account of Victoria staff are subject to the ‘Code EEO considerations and, where appropriate, of Conduct for the Victorian Public Sector’, remove any factors which may discriminate which was developed by the Public Sector against a recognised group. Standards Commissioner and adopted - The performance management system by the Library Board of Victoria. provides a consistent and equitable method of managing performance and The Library has responded to the provisions remuneration. of the Public Administration Act as follows: - Grievance processes exist in order to provide a consistent avenue for redress against unfair or unreasonable treatment through conciliation, resolution or referral of grievances.

Statement of Workforce Data

Female Male Total Variation from As at 30 June 2006 2004-05 Employment Type

Casual 26 31 57 14 Fixed 31 15 46 14 Ongoing 176 120 296 -1 Total actual 233 166 399 27 Total FTE 194.24 133.97 328.21 12.1 Diversity and Access Additional services offered by the Library Services for Women during the past year include: The State Library of Victoria has a long The State Library of Victoria attracts a high tradition of engaging the community, - Vicnet has provided a range of specialised number of female users: market research providing skills for life and fostering social internet training programs for CALD indicates that more than 50 per cent of all cohesion through the provision of equitable communities, including the Multilingual Library users are female, and that there is a access to information and resources. The Senior Surfers project - a joint project higher ratio of females in the under-25 age Library’s adoption of emerging technologies with the Office of Senior Victorians, the group. Particular services such as genealogy has ensured that the principle of equity has Skills.net Roadshow and My Connected training, special events and exhibitions also been transferred to the online environment. Community. attract a high number of female users, while In particular targeted services and lifelong - Online access to more than 400 information 32 per cent of the community websites hosted learning programs for culturally diverse links in over 60 different languages has by the Library’s community portal, Vicnet, groups, women, youth and the Indigenous been offered by the web portal MyLanguage target the specific needs of women. community provide a vital contribution since its launch by the Hon. John to the development of a cohesive and Pandazopolous MP, Minister Assisting Services for Youth socially inclusive society. the Premier on Multicultural Affairs, in November 2005. MyLanguage is a joint The State Library of Victoria is widely used The services and activities provided by the partnership project between the state by Victoria’s youth: market research indicates State Library of Victoria support the libraries of Victoria, Queensland, South that around 35 per cent of all visitors to the government’s objectives as outlined in the Australia and Western Australia, and the building are full-time students, and that 48 Growing Victoria Together and Valuing Cultural Northern Territory and Australian Capital per cent of Library users are under 25 years Diversity policy statements and the Territory libraries. of age. In addition, students are heavy users mandatory reporting requirements of the - Provision of free exhibitions such as The of the Library’s online services - including Multicultural Victoria Act 2004. The Library changing face of Victoria has offered a major the website, email reference and the AskNow! maintains a range of assistive and adaptive celebration of, and opportunity to promote, interactive reference service. technologies which support the State Victoria’s changing cultural diversity. Government’s Disability Plan 2002-2012 to - Library user guides have been printed in Targeted specialist programs and services provide equal opportunities to all members Chinese and Indonesian with more over the last financial year include: of the Victorian community. languages to be added in the coming year. - Funding provided under the RE Ross Trust - The Centre for Youth Literature launched Services for Culturally and Linguistically Playwright’s Script Development Awards insideadog.com.au - Australia’s first website Diverse Communities has enabled writers to explore and share for teenagers to share their enjoyment of both the challenges and idiosyncrasies books and reading - at the end of April The Library provides both general and facing Australia’s CALD communities. 2006. specific services for culturally and - Funding provided by the Grollo Ruzzene - Twenty-three thematic literary events were linguistically diverse (CALD) communities; Foundation Prize for Writing about Italians held, most with a live performance, these range from collecting and providing in Australia has successfully established a managed by the Centre for Youth access to non-English language books, new avenue to draw out and explore the Literature. newspapers and other resources to building experiences of the Australian Italian - A range of topical learning programs, and hosting community websites. English is community. workshops and school holiday programs, the second language for 21 per cent, or more including Travelling Treasures, attracted than one in five, Victorians, and more than The Genealogy Centre has continued more than 14,651 school children. 180 languages and dialects are spoken in to expand the number of Australian and - $15,000 was awarded as part of the Victorian homes; on any given day, the international genealogy resources to reflect Premier’s Literary Award Prize for Young reading rooms of the State Library of Victoria Victoria’s ethnic diversity and assist CALD Adult Fiction, to encourage and promote can be seen to mirror this diversity.* communities to undertake genealogical youth literature. research. - Vicnet provided a range of training initiatives for disadvantaged youth through * Australian Bureau of Statistics, 2001 Census Data, as programs such as My Connected reported on Victorian Office for Multicultural Affairs Community and the Skills.net Roadshow. website: voma.vic.gov.au Info Skills on the Move: Upper Murray Regional Library This is a three-stage project to work with segments of the community not readily able to access mainstream library and information services: middle years school students, seniors, other educational institutions, the business community and the Koorie community. Stage one, which will be funded through this grant, involves the Upper Murray Regional Library working in partnership with the new Wodonga Middle Years College and Learning City Albury Wodonga.

62-63 Services for the Indigenous Community Disability Services

The State Library of Victoria collects The State Library strongly supports the extensively in all aspects relating to the protection of the rights of people with culture, history and biography of Victoria’s disabilities by Commonwealth and Victorian Indigenous community. Materials are legislation. In accordance with this collected in all formats, ranging from print, commitment, the Library will work to ensure audio and online to pictorial works. that people with disabilities are not restricted in their access to information. Highlights in 2005-06 included: There were a number of developments - Creative Fellowships were awarded to two in 2005-06 that accentuate the Library’s projects to advance knowledge and promote commitment to its Disability Policy. awareness of Victoria’s Indigenous As a result of a successful application communities. to the Winthrop Bequest, the Library was - Exhibitions such as Picturing the Old People able to purchase new assistance and adaptive by previous Creative Fellowship recipient technology equipment and software to Genevieve Grieves allowed an exploration upgrade the contents of the Disability Room of Koorie heritage by contemporary Koorie located in the Information Centre. The room people and provided an alternative now contains two personal computers with perspective on Koorie history. a range of software including: Jaws for - Ongoing liaison with the Koorie Heritage Windows (screen reader), ZoomText (screen Trust and other Aboriginal community magnifier), Duxbury Braille Translation groups has been undertaken. Software, Kurzweil 1000 Software (text to

- The Library has a representative on the speech reader), Dragon Naturally Speaking The Hon. John Pandazopoulos MP launches MyLanguage Council of Australian State Libraries (speech recognition software). Training in this Indigenous Library Services and Collections new equipment and already existing disability Using genealogy databases at the Library Working Group and has participated in the services was provided so that staff were aware development of the National Policy of all the services available to users with a Framework for Indigenous Library Services disability. and Collections developed by CASL. - The Library supports and has participated The Disability Services Librarian continues in the Intellectual Property Research to provide consultancy services offering Institute of Australia’s project to develop advice, information and cooperation to other legal guidelines for the management of libraries. Indigenous collections by cultural institutions. The Library Board of Victoria’s biennial - Goulburn Valley Regional Library Pierre Gorman Award for innovation in Corporation is a recipient of the Library library services to the disabled community Board of Victoria’s Libraries Building was awarded to Denece Sippo of East Communities Demonstration Project, Gippsland Library Services. for the Koorie Library Pathways Project. Shepparton has the largest concentrated population of Indigenous people in Victoria. This project will facilitate and develop a partnership between the Koorie Information Resources Centre in Shepparton and the Goulburn Valley Regional Library Corporation for the delivery of accessible and responsive library services to the local Indigenous community and will connect the community to local Indigenous information and knowledge. Freedom of Information Requests in 2005-06 During 2005-06 one Freedom of Information This section of the State Library’s annual request was received. report contains information required to be published annually under Part II of the Literature available by subscription or free Freedom of Information Act 1982 (‘the Act’). mailing lists Additional information required under Part II of the Act is located elsewhere in this report. Literature available from the Library by subscription or free mailing lists includes: Categories of documents - State Library of Victoria News Documents that are maintained in the - The La Trobe Journal. possession of the agency include: Availability of additional information - documents prepared for briefing the Minister Information available to the relevant Minister, - internal working papers of the Library members of parliament and the public upon - correspondence from ministers and request is as follows: members of parliament, government departments and agencies, members - a statement that declarations of pecuniary of the public and private sector interests have been duly completed by all - records relating to accounts relevant officers - personnel and salary records - details of shares held by a senior officer as - organisation and accommodation records. nominee or held beneficially in a statutory authority or subsidiary Access arrangements - details of publications produced by the Library about the Library and the places Handling the requests for access to where the publication can be obtained documents under the Act is the responsibility - details of changes in prices, fees, charges, of the Library’s Freedom of Information rates, and levies charged by the Library Officer: - details of any major external reviews carried out on the Library Ms Kate Brown (from November 2005) - details of any major research and State Library of Victoria development activities undertaken 328 Swanston Street by the Library Melbourne 3000 - details of any overseas visits undertaken including a summary of the objectives Access to documents may only be obtained and outcomes of each visit through written request. Applications should - details of major promotional, public be as specific as possible to enable the relations and marketing activities Freedom of Information Officer to identify undertaken by the Library to develop relevant documents as quickly and efficiently community awareness of the Library as possible. A $21.00 FoI Application Fee and the services it provides ($21.50 from 1 July 2006) should accompany - details of assessments and measures each request. Other charges may apply. undertaken to improve the occupational As required by the Act, all reasonable steps health and safety of employees are taken to enable the applicant to be - a general statement on industrial relations notified of a decision concerning the release within the Library and details of time lost of documents as soon as practicable, and not through industrial incidents and disputes later than 45 days after the day on which the - a list of major committees sponsored by the request is received by the Library. Library, the purposes of each committee and the extent to which the purposes have been achieved.

64-65

66-67 Disclosures made in 2005-06 4 Definitions of key terms All correspondence, phone calls and emails from internal or external whistleblowers will be referred to the protected The State Library of Victoria has received no disclosures Three key concepts in the reporting system are improper disclosure coordinator. during the year; conduct, corrupt conduct and detrimental action. Definitions of these terms are set out below. Where a person is contemplating making a disclosure and The State Library of Victoria has not referred any is concerned about approaching the protected disclosure disclosures to the Ombudsman for determination as to 4.1 Improper conduct coordinator or a protected disclosure officer in the whether they are public interest disclosures during the year; A disclosure may be made about improper conduct by a workplace, he or she can call the relevant officer and public body or public official. ‘Improper conduct’ means request a meeting in a discreet location away from the The Ombudsman has not referred any disclosed matters conduct that is corrupt, a substantial mismanagement of workplace. to the State Library of Victoria during the year; public resources, or conduct involving substantial risk to public health or safety or to the environment. The conduct 5.2 Alternative contact persons The State Library of Victoria has not referred any disclosed must be serious enough to constitute, if proved, a criminal A disclosure about improper conduct or detrimental action matters to the Ombudsman to investigate during the year; offence or reasonable grounds for dismissal. by the Library or its employees may also be made directly to the Ombudsman: The Ombudsman has not taken over any investigation of Examples disclosed matters from the State Library of Victoria during - A Library staff member accesses or uses collection The Ombudsman Victoria the year; material and/or items for personal gain or benefit. Level 3, 459 Collins Street - A Library staff member accesses or uses privileged Melbourne Victoria 3000 The State Library of Victoria has made no request under information gained through his/her role at the Library (DX 210174) Section 74 of the Act to the Ombudsman to investigate for personal gain and/or advantage. disclosed matters during the year; - A Library staff member allocates work to external Internet: www.ombudsman.vic.gov.au consultants or agencies on the basis of a personal Email: [email protected] The State Library of Victoria has not declined to relationship which fails to meet the Library’s contract Tel: 8635 6188 investigate a disclosed matter during the year; or project management processes and protocols. Toll Free: 1800 806 314 – A Library staff member inappropriately uses public funds Ombudsman: Mr George Brouwer There have been no disclosed matters that were for personal purposes such as travelling and/or other substantiated on investigation. There has been no action personal expenses. The following table sets out where disclosures about required to be undertaken arising from an investigation, persons other than employees of the Library should be since there have been no investigations; and See 4.2 below for specific examples of corrupt conduct. made.

The Ombudsman has not made any recommendation 4.2 Corrupt conduct Person who is the subject of the disclosure under the Act that relates to the State Library of Victoria. Corrupt conduct means: Person/body to whom the disclosure must be made - conduct of any person (whether or not a public official) Employee of a public body Internal Procedures Relating to the Whistleblowers that adversely affects the honest performance of a public That public body or the Ombudsman Protection Act 2001 officer’s or public body’s functions; Member of Parliament (Legislative Assembly) - the performance of a public officer’s functions dishonestly Speaker of the Legislative Assembly 1 Statement of support to whistleblowers or with inappropriate partiality; - conduct of a public officer, former public officer or a Member of Parliament (Legislative Council) The State Library of Victoria (the Library) is committed public body that amounts to a breach of public trust; President of the Legislative Council to the aims and objectives of the Whistleblowers Protection - conduct by a public officer, former public officer or a Councillor Act 2001 (the Act). It does not tolerate improper conduct public body that amounts to the misuse of information The Ombudsman by its employees, officers or members, nor the taking of or material acquired in the course of the performance Chief Commissioner of Police reprisals against those who come forward to disclose such of their official functions; or The Ombudsman or Deputy Ombudsman conduct. - a conspiracy or attempt to engage in the above conduct. Member of the police force The Ombudsman, Deputy Ombudsman or Chief The Library recognises the value of transparency and Examples Commissioner of Police or Chief Commissioner of Police accountability in its administrative and management - A public officer takes a bribe or receives a payment practices, and supports the making of disclosures that other than his or her wages or salary in exchange reveal corrupt conduct, conduct involving a substantial for the discharge of a public duty. 6 Roles and responsibilities mismanagement of public resources, or conduct involving a - A public officer favours unmeritorious applications f substantial risk to public health and safety or the or jobs or permits by friends and relatives. 6.1 Employees environment. - A public officer sells confidential information. Employees are encouraged to report known or suspected incidences of improper conduct or detrimental action in The Library will take all reasonable steps to protect people 4.3 Detrimental action accordance with these procedures. who make such disclosures from any detrimental action in The Act makes it an offence for a person to take reprisal for making the disclosure. It will also afford natural detrimental action against a person in reprisal for a All employees of the Library have an important role to justice to the person who is the subject of the disclosure. protected disclosure. Detrimental action includes: play in supporting those who have made a legitimate - action causing injury, loss or damage; disclosure. They must refrain from any activity that is, or 2 Purpose of these procedures - intimidation or harassment; could be perceived to be, victimisation or harassment of a - discrimination, disadvantage or adverse treatment in person who makes a disclosure. Furthermore, they should These procedures establish a system for reporting relation to a person’s employment, career, profession, protect and maintain the confidentiality of a person they disclosures of improper conduct or detrimental action trade or business, including the taking of disciplinary know or suspect to have made a disclosure. by the Library or its employees. The system enables action. such disclosures to be made to the protected disclosure 6.2 Protected disclosure officers coordinator or to the nominated protected disclosure Examples Protected disclosure officers will: officer. Disclosures may be made by employees or by - A public body refuses a deserved promotion of a person - be a contact point for general advice about the operation members of the public. who makes a disclosure. of the Act for any person wishing to make a disclosure - A public body demotes, transfers, isolates in the about improper conduct or detrimental action; These procedures are designed to complement normal workplace or changes the duties of a whistleblower - make arrangements for a disclosure to be made privately communication channels between supervisors and due to the making of a disclosure. and discreetly and, if necessary, away from the workplace; employees. Employees are encouraged to continue to raise - A person threatens, abuses or carries out other forms - receive any disclosure made orally or in writing (from appropriate matters at any time with their supervisors. of harassment directly or indirectly against the internal and external whistleblowers); As an alternative, employees may make a disclosure whistleblower, his or her family or friends. - commit to writing any disclosure made orally; of improper conduct or detrimental action under the - A public body discriminates against the whistleblower - impartially assess the allegation and determine whether Act in accordance with these procedures. or his or her family and associates in subsequent it is a disclosure made in accordance with Part 2 of the applications for jobs, permits or tenders. Act (that is, ‘a protected disclosure’); 3 Objects of the Act - take all necessary steps to ensure the identity of the 5 The reporting system whistleblower and the identity of the person who The Whistleblowers Protection Act 2001 commenced is the subject of the disclosure are kept confidential; operation on 1 January 2002. The purpose of the Act is to 5.1 Contact persons within the State Library of Victoria - forward all disclosures and supporting evidence to encourage and facilitate the making of disclosures of Disclosures of improper conduct or detrimental action by the protected disclosure coordinator. improper conduct by public officers and public bodies. The the Library or its employees may be made to the protected Act provides protection to whistleblowers who make disclosure officer: Kate Brown, Executive Assistant, CEO’s disclosures in accordance with the Act, and establishes a Office. Tel: 8664 7505. system for the matters disclosed to be investigated and rectifying action to be taken. 6.3 Protected disclosure coordinator The Library will ensure all files, whether paper or Where a disclosure is assessed to be a protected disclosure, The protected disclosure coordinator has a central electronic, are kept in a secure room and can only be it is referred to the protected disclosure coordinator. ‘clearinghouse’ role in the internal reporting system. accessed by the protected disclosure coordinator, protected The protected disclosure coordinator will determine He or she will: disclosure officer, the investigator or welfare manager (in whether the disclosure is a public interest disclosure. - receive all disclosures forwarded from the protected relation to welfare matters). All printed material will be disclosure officers; kept in files that are clearly marked as a Whistleblower Where a disclosure is assessed not to be a protected - receive all phone calls, emails and letters from members Protection Act matter, and warn of the criminal penalties disclosure, the matter does not need to be dealt with under of the public or employees seeking to make a disclosure; that apply to any unauthorised divulging of information the Act. The protected disclosure officer will decide how - impartially assess each disclosure to determine whether concerning a protected disclosure. All electronic files will the matter should be responded to in consultation with it is a public interest disclosure; be produced and stored on a stand-alone computer and be the protected disclosure coordinator. - refer all public interest disclosures to the Ombudsman; given password protection. Backup files will be kept on - be responsible for carrying out, or appointing an floppy disk. All materials relevant to an investigation, such 9.2 Is the disclosure a public interest disclosure? investigator to carry out, an investigation referred to the as tapes from interviews, will also be stored securely with Where the protected disclosure officer or coordinator public body by the Ombudsman; the whistleblower files. has received a disclosure that has been assessed to be a - be responsible for overseeing and coordinating an protected disclosure, the protected disclosure coordinator investigation where an investigator has been appointed; The Library will not email documents relevant to a will determine whether the disclosure amounts to a public - appoint a welfare manager to support the whistleblower whistleblower matter and will ensure all phone calls and interest disclosure. This assessment will be made within and to protect him or her from any reprisals; meetings are conducted in private. 45 days of the receipt of the disclosure. - advise the whistleblower of the progress of an investigation into the disclosed matter; 8 Collating and publishing statistics In reaching a conclusion as to whether a protected - establish and manage a confidential filing system; disclosure is a public interest disclosure, the protected - collate and publish statistics on disclosures made; The protected disclosure coordinator will establish a secure disclosure coordinator will consider whether the disclosure - take all necessary steps to ensure the identity of the register to record the information required to be published shows, or tends to show, that the public officer to whom whistleblower and the identity of the person who is the in the annual report, and to generally keep account of the the disclosure relates: subject of the disclosure are kept confidential; status of whistleblower disclosures. The register will be - has engaged, is engaging or proposes to engage in - liaise with the Chief Executive Officer of the Library. confidential and will not record any information that may improper conduct in his or her capacity as a public identify the whistleblower. officer; or 6.4 Investigator - has taken, is taking or proposes to take detrimental action The investigator will be responsible for carrying out an The register will contain the following information: in reprisal for the making of the protected disclosure. internal investigation into a disclosure where the - the number and types of disclosures made to public Ombudsman has referred a matter to the public body. bodies during the year; Where the protected disclosure coordinator concludes that An investigator may be a person from within an - the number of disclosures referred to the Ombudsman the disclosure amounts to a public interest disclosure, he or organisation or a consultant engaged for that purpose. for determination as to whether they are public interest she will: disclosures; - notify the person who made the disclosure of that 6.5 Welfare manager - the number and types of disclosed matters referred to the conclusion; and The welfare manager is responsible for looking after the public body by the Ombudsman for investigation; - refer the disclosure to the Ombudsman for formal general welfare of the whistleblower. The welfare manager - the number and types of disclosures referred by the determination as to whether it is indeed a public interest will: public body to the Ombudsman for investigation; disclosure. - examine the immediate welfare and protection needs - the number and types of investigations taken over from of a whistleblower who has made a disclosure and seek the public body by the Ombudsman; Where the protected disclosure coordinator concludes that to foster a supportive work environment; - the number of requests made by a whistleblower to the the disclosure is not a public interest disclosure, he or she - advise the whistleblower of the legislative and Ombudsman to take over an investigation by the public will: administrative protections available to him or her; body; - notify the person who made the disclosure of that - listen and respond to any concerns of harassment, - the number and types of disclosed matters that the public conclusion; and intimidation or victimisation in reprisal for making body has declined to investigate; - advise that person that he or she may request the public disclosure; - the number and types of disclosed matters that were body to refer the disclosure to the Ombudsman for a - ensure the expectations of the whistleblower are realistic. substantiated upon investigation and the action taken on formal determination as to whether the disclosure is a completion of the investigation; and public interest disclosure, and that this request must be 7 Confidentiality - any recommendations made by the Ombudsman that made within 28 days of the notification. relate to the public body. The Library will take all reasonable steps to protect the In either case, the protected disclosure coordinator will identity of the whistleblower. Maintaining confidentiality 9 Receiving and assessing disclosures make the notification and the referral within 14 days of the is crucial in ensuring reprisals are not made against a conclusion being reached by the public body (the Library). whistleblower. 9.1 Has the disclosure been made in accordance with Notification to the whistleblower is not necessary where Part 2 of the Act? the disclosure has been made anonymously. The Act requires any person who receives information due Where a disclosure has been received by the protected to the handling or investigation of a protected disclosure disclosure officer or by the protected disclosure 10 Investigations not to disclose that information except in certain limited coordinator, he or she will assess whether the disclosure circumstances. Disclosure of information in breach of has been made in accordance with Part 2 of the Act and is, 10.1 Introduction section 22 constitutes an offence that is punishable by a therefore, a protected disclosure. Where the Ombudsman refers a protected disclosure to maximum fine of 60 penalty units ($6000) or six months’ the Library for investigation, the protected disclosure imprisonment or both. 9.1.1 Has the disclosure been made to the appropriate coordinator will appoint an investigator to carry out the person? investigation. The circumstances in which a person may disclose For the disclosure to be responded to by the State Library, information obtained about a protected disclosure include: it must concern an employee, member or officer of the The objectives of an investigation will be: - where exercising the functions of the public body under Library. If the disclosure concerns an employee, officer or - to collate information relating to the allegation as quickly the Act; member of another public body, the person who has made as possible. This may involve taking steps to protect or - when making a report or recommendation under the Act; the disclosure must be advised of the correct person or preserve documents, materials and equipment; - when publishing statistics in the annual report of a public body to whom the disclosure should be directed. (See the - to consider the information collected and to draw body; and table in 5.2). If the disclosure has been made anonymously, conclusions objectively and impartially; - in criminal proceedings for certain offences in the Act. it should be referred to the Ombudsman. - to maintain procedural fairness in the treatment of witnesses and the person who is the subject of the However, the Act prohibits the inclusion of particulars in 9.1.2 Does the disclosure contain the essential elements of disclosure; and any report or recommendation that is likely to lead to the a protected disclosure? - to make recommendations arising from the conclusions identification of the whistleblower. The Act also prohibits To be a protected disclosure, a disclosure must satisfy the drawn concerning remedial or other appropriate action. the identification of the person who is the subject of the following criteria: disclosure in any particulars included in an annual report. - Did a natural person (that is, an individual person rather than a corporation) make the disclosure? - Does the disclosure relate to conduct of a public body or public officer acting in their official capacity? - Is the alleged conduct either improper conduct or detrimental action taken against a person in reprisal for making a protected disclosure? - Does the person making a disclosure have reasonable grounds for believing the alleged conduct has occurred?

68-69 10.2 Terms of reference It is in the discretion of the investigator to allow any 12 Managing the welfare of the whistleblower Before commencing an investigation, the protected witness to have legal or other representation or support disclosure coordinator will draw up terms of reference during an interview. If a witness has a special need for legal 12.1 Commitment to protecting whistleblowers and obtain authorisation for those terms by the Chief representation or support, permission should be granted. The Library is committed to the protection of genuine Executive Officer. The terms of reference will set a date whistleblowers against detrimental action taken in reprisal by which the investigation report is to be concluded, 10.6 Referral of an investigation to the Ombudsman for the making of protected disclosures. The protected and will describe the resources available to the investigator The protected disclosure coordinator will make a decision disclosure coordinator is responsible for ensuring to complete the investigation within the time set. regarding the referral of an investigation to the whistleblowers are protected from direct and indirect The protected disclosure coordinator may approve, Ombudsman where, on the advice of the investigator: detrimental action, and that the culture of the workplace if reasonable, an extension of time requested by the - The investigation is being obstructed by, for example, the is supportive of protected disclosures being made. investigator. The terms of reference will require the non-cooperation of key witnesses; or investigator to make regular reports to the protected - The investigation has revealed conduct that may The protected disclosure coordinator will appoint a welfare disclosure coordinator who, in turn, is to keep the constitute a criminal offence. manager to all whistleblowers who have made a protected Ombudsman informed of general progress. disclosure. The welfare manager will: 10.7 Reporting requirements - examine the immediate welfare and protection needs of a 10.3 Investigation plan The protected disclosure coordinator will ensure the whistleblower who has made a disclosure and, where the The investigator will prepare an investigation plan for whistleblower is kept regularly informed concerning the whistleblower is an employee, seek to foster a supportive approval by the protected disclosure coordinator. The plan handling of a protected disclosure and an investigation. work environment; will list the issues to be substantiated and describe the The protected disclosure coordinator will report to the - advise the whistleblower of the legislative and avenue of inquiry. It will address the following issues: Ombudsman about the progress of an investigation. administrative protections available to him or her; - What is being alleged? - listen and respond to any concerns of harassment, - What are the possible findings or offences? Where the Ombudsman or the whistleblower requests intimidation or victimisation in reprisal for making the - What are the facts in issue? information about the progress of an investigation, that disclosure; - How is the inquiry to be conducted? information will be provided within 28 days of the date - keep a contemporaneous record of all aspects of the case - What resources are required? of the request. management of the whistleblower including all contact and follow-up action; At the commencement of the investigation, the 11 Action taken after an investigation - ensure the expectations of the whistleblower are realistic. whistleblower should be: - notified by the investigator that he or she has been 11.1 Investigator’s final report All employees will be advised that it is an offence for a appointed to conduct the investigation; At the conclusion of the investigation, the investigator will person to take detrimental action in reprisal for a protected - asked to clarify any matters; and submit a written report of his or her findings to the disclosure. The maximum penalty is a fine of 240 penalty - asked to provide any additional material he or she might protected disclosure coordinator. The report will contain: units ($24,000) or two years’ imprisonment or both. The have. - the allegation/s; taking of detrimental action in breach of this provision can - an account of all relevant information received and, if the also be grounds for making a disclosure under the Act and The investigator will be sensitive to the whistleblower’s investigator has rejected evidence as being unreliable, the can result in an investigation. possible fear of reprisals and will be aware of the statutory reasons for this opinion being formed; protections provided to the whistleblower. - the conclusions reached and the basis for them; Detrimental action includes: - any recommendations arising from the conclusions. - causing injury, loss or damage; 10.4 Natural justice - intimidation or harassment; The principles of natural justice will be followed in any Where the investigator has found that the conduct - discrimination, disadvantage or adverse treatment in investigation of a public interest disclosure. The principles disclosed by the whistleblower has occurred, relation to a person’s employment, career, profession, of natural justice concern procedural fairness and ensure a recommendations made by the investigator will include: trade or business (including the taking of disciplinary fair decision is reached by an objective decision maker. - the steps that need to be taken by the Library to prevent action). Maintaining procedural fairness protects the rights of the conduct from continuing or occurring in the future; individuals and enhances public confidence in the process. and 12.2 Keeping the whistleblower informed - any action that should be taken by the Library to remedy The protected disclosure coordinator will ensure the The Library will have regard to the following issues in any harm or loss arising from the conduct. This action whistleblower is kept informed of action taken in relation ensuring procedural fairness: may include bringing disciplinary proceedings against the to his or her disclosure, and the time frames that apply. - The person who is the subject of the disclosure is entitled person responsible for the conduct, and referring the The whistleblower will be informed of the objectives of an to know the allegations made against him or her and matter to an appropriate authority for further investigation, the findings of an investigation, and the steps must be given the right to respond. (This does not mean consideration. taken by the Library to address any improper conduct that the person must be advised of the allegation as soon as has been found to have occurred. The whistleblower will be the disclosure is received or the investigation has The report will be accompanied by: given reasons for decisions made by the Library in relation commenced.) - the transcript or other record of any oral evidence taken, to a protected disclosure. All communication with the - If the investigator is contemplating making a report including tape recordings; and whistleblower will be in plain English. adverse to the interests of any person, that person should - all documents, statements or other exhibits received by be given the opportunity to put forward further material the officer and accepted as evidence during the course 12.3 Occurrence of detrimental action that may influence the outcome of the report and that of the investigation. If a whistleblower reports an incident of harassment, person’s defence should be fairly set out in the report. discrimination or adverse treatment that would amount to - All relevant parties to a matter should be heard and all Where the investigator’s report is to include an adverse detrimental action taken in reprisal for the making of the submissions should be considered. comment against any person, that person will be given the disclosure, the welfare manager will: - A decision should not be made until all reasonable opportunity to respond and his or her defence will be fairly - record details of the incident; inquiries have been made. included in the report. - advise the whistleblower of his or her rights under the - The investigator or any decision maker should not have Act; a personal or direct interest in the matter being The report will not disclose particulars likely to lead to the - advise the protected disclosure coordinator or Chief investigated. identification of the whistleblower. Executive Officer of the detrimental action. - All proceedings must be carried out fairly and without bias. Care should be taken to exclude perceived bias from 11.2 Action to be taken The taking of detrimental action in reprisal for the making the process. If the protected disclosure coordinator is satisfied that the of a disclosure can be an offence against the Act as well - The investigator must be impartial in assessing the investigation has found that the disclosed conduct has as grounds for making a further disclosure. Where such credibility of the whistleblowers and any witnesses. occurred, he or she will recommend to the Chief Executive detrimental action is reported, the protected disclosure Where appropriate, conclusions as to credibility should Officer the action that must be taken to prevent the coordinator will assess the report as a new disclosure under be included in the investigation report. conduct from continuing or occurring in the future. The the Act. Where the protected disclosure coordinator is protected disclosure coordinator may also recommend that satisfied that the disclosure is a public interest disclosure, 10.5 Conduct of the investigation action be taken to remedy any harm or loss arising from he or she will refer it to the Ombudsman. If the The investigator will make contemporaneous notes of all the conduct. Ombudsman subsequently determines the matter to be a discussions and phone calls, and all interviews with public interest disclosure, the Ombudsman may investigate witnesses will be taped. All information gathered in an The protected disclosure coordinator will provide a written the matter or refer it to another body for investigation as investigation will be stored securely. Interviews will be report to the Minister for the Arts, the Ombudsman and outlined in the Act. conducted in private and the investigator will take all the whistleblower setting out the findings of the reasonable steps to protect the identity of the investigation and any remedial steps taken. whistleblower. Where disclosure of the identity of the whistleblower cannot be avoided, due to the nature of the Where the investigation concludes that the disclosed allegations, the investigator will warn the whistleblower conduct did not occur, the protected disclosure coordinator and his or her welfare manager of this probability. will report these findings to the Ombudsman and to the whistleblower. 12.4 Whistleblowers implicated in improper conduct 14 Criminal offences Where a person who makes a disclosure is implicated in misconduct, the Library will handle the disclosure The Library will ensure officers appointed to handle and protect the whistleblower from reprisals in accordance protected disclosures and all other employees are aware with the Act, the Ombudsman’s guidelines and these of the following offences created by the Act: procedures. The Library acknowledges that the act of - It is an offence for a person to take detrimental action whistleblowing should not shield whistleblowers from against a person in reprisal for a protected disclosure the reasonable consequences flowing from any involvement being made. The Act provides a maximum penalty in improper conduct. Section 17 of the Act specifically of a fine of 240 penalty units ($24,000) or two years’ provides that a person’s liability for his or her own conduct imprisonment or both. is not affected by the person’s disclosure of that conduct - It is an offence for a person to divulge information under the Act. However, in some circumstances, an obtained as a result of the handling or investigation admission may be a mitigating factor when considering of a protected disclosure without legislative authority. disciplinary or other action. The Act provides a maximum penalty of 60 penalty units ($6000) or six months’ imprisonment or both. The Chief Executive Officer will make the final decision - It is an offence for a person to obstruct the Ombudsman on the advice of the protected disclosure coordinator as to in performing his responsibilities under the Act. whether disciplinary or other action will be taken against The Act provides a maximum penalty of 240 penalty a whistleblower. Where disciplinary or other action relates units ($24,000) or two years’ imprisonment or both. to conduct that is the subject of the whistleblower’s - It is an offence for a person to knowingly provide false disclosure, the disciplinary or other action will only be information under the Act with the intention that it be taken after the disclosed matter has been appropriately acted on as a disclosed matter. The Act provides a dealt with. maximum penalty of 240 penalty units ($24,000) or two years’ imprisonment or both. In all cases where disciplinary or other action is being contemplated, the Chief Executive Officer must be 15 Review satisfied that it has been clearly demonstrated that: - the intention to proceed with disciplinary action is These procedures will be reviewed annually to ensure they not causally connected to the making of the disclosure meet the objectives of the Act and accord with the (as opposed to the content of the disclosure or other Ombudsman’s guidelines. available information); - there are good and sufficient grounds that would fully Whistleblowers Protection Act 2001: justify action against any non-whistleblower in the same circumstances; Reporting structure for the State Library of Victoria - there are good and sufficient grounds that justify exercising any discretion to institute disciplinary or other action. CEO and State Librarian Sue Hamilton The protected disclosure coordinator will thoroughly document the process including recording the reasons why the disciplinary or other action is being taken, and the reasons why the action is not in retribution for the making Investigator Protected Welfare Manager of the disclosure. The protected disclosure coordinator will Disclosure Officer clearly advise the whistleblower of the proposed action to Kate Brown be taken, and of any mitigating factors that have been taken into account.

13 Management of the person against whom a disclosure has been made

The Library recognises that employees against whom disclosures are made must also be supported during the handling and investigation of disclosures. The Library will take all reasonable steps to ensure the confidentiality of the person who is the subject of the disclosure during the assessment and investigation process. Where investigations do not substantiate disclosures, the fact that the investigation has been carried out, the results of the investigation, and the identity of the person who is the subject of the disclosure will remain confidential.

The protected disclosure coordinator will ensure the person who is the subject of any disclosure investigated by or on behalf of a public body is: - informed as to the substance of the allegations; - given the opportunity to answer the allegations before a final decision is made; - informed as to the substance of any adverse comment that may be included in any report arising from the investigation; - has his or her defence set out fairly in any report.

Where the allegations in a disclosure have been investigated, and the person who is the subject of the disclosure is aware of the allegations or the fact of the investigation, the protected disclosure coordinator will formally advise the person who is the subject of the disclosure of the outcome of the investigation.

The Library will give its full support to a person who is the subject of a disclosure where the allegations contained in a disclosure are clearly wrong or unsubstantiated. If the matter has been publicly disclosed, the Chief Executive Officer of the Library will consider any request by that person to issue a statement of support setting out that the allegations were clearly wrong or unsubstantiated.

70-71 The Annual Report of the State Library of Victoria is Legislation Requirement Page prepared in accordance with the Financial Management Ministerial Directions Act 1994 and the Directions of the Minister for Finance. This index has been prepared to facilitate identification of compliance with statutory disclosure requirements. Report of operations Charter and purpose FRD 22 Manner of establishment and relevant Minister 45 FRD 22 Objectives, functions, powers and duties 45 FRD 22 Nature and range of services provided 45

Management and structure FRD 22 Organisational structure 51

Financial and other information FRD 22 Statement of workforce data and merit and equity 61 FRD 22 Summary of financial results for the year 08 FRD 22 Significant changes in financial position during the year 08 FRD 22 Operational and budgetary objectives and performance against objectives 09 FRD 22 Major changes or factors affecting performance 09 FRD 22 Subsequent events 41 FRD 22 Application and operation of Freedom of Information Act 1982 64 FRD 22 Compliance with building and maintenance provisions of Building Act 1993 43 FRD 22 Statement on National Competitive Neutrality 43 FRD 22 Application and operation of Whistleblowers Protection Act 2001 66 FRD 22 Details of consultancies over $100,000 41 FRD 22 Details of consultancies under $100,000 41 FRD 12 Disclosure of major contracts 43 FRD 22 Statement of availability of other information 64 FRD 22 Occupational Health and Safety 59 FRD 15 Executive officer disclosures 52 FRD 10 Disclosure index 71 FRD 24 Reporting of office-based environmental impacts 60 FRD 25 Victorian Industry Participation Policy 43

Financial Statements Financial statements required under Part 7 of the FMA SD 4.2(c) Compliance with Australian Accounting Standards and other authoritative pronouncements 81 SD 4.2(c) Compliance with Ministerial Directions 81 SD 4.2(d) Rounding of amounts 76 SD 4.2(c) Accountable officer’s declaration 75 SD 4.2(f ) Model financial report 76 SD 4.2(b) Statement of financial performance 77 SD 4.2(b) Statement of financial position 76 SD 4.2(b) Statement of cash flows during the year 79

Other disclosures in notes to the financial statements FRD 9 Departmental disclosure of administered assets and liabilities 83 FRD 11 Disclosure of ex-gratia payments 41 FRD 13 Disclosure of parliamentary appropriations 77 FRD 21 Responsible person and executive officer disclosures 94-95 FRD 23 Superannuation liabilities and disclosure 94

Legislation Freedom of Information Act 1982 64 Building Act 1993 43 Whistleblowers Protection Act 2001 66

74-75

Balance Sheet as at 30 June 2006

Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

Current Assets Cash and Cash Equivalents 2 2,349 395 2,321 197 Receivables 3 1,235 2,924 1,338 2,987 Other Financial Assets 4 25,556 22,547 12,900 13,100 Other 5 502 389 502 389 Total Current Assets 29,642 26,255 17,061 16,673

Non-Current Assets Property, Plant and Equipment 6 412,409 396,750 412,409 396,750 Library Collections 7 308,340 305,901 308,340 305,901 Deferred Expenditure 8 1 1 1 1 Total Non-Current Assets 720,750 702,652 720,750 702,652

Total Assets 750,392 728,907 737,811 719,325

Current Liabilities Payables 9 3,508 2,576 3,508 2,576 Interest Bearing Liabilities 10 84 13 84 13 Provisions 11 4,269 3,909 4,269 3,909 Total Current Liabilities 7,861 6,498 7,861 6,498

Non-Current Liabilities Provisions 11 883 808 883 814 Interest Bearing Liabilities 10 23 79 23 79 Total Non-Current Liabilities 906 887 906 893

Total Liabilities 8,767 7,385 8,767 7,391

Net Assets 741,625 721,522 729,044 711,940

Equity Contributed Capital 1(b), 12(a) 548,841 534,688 548,841 534,688 Asset Revaluation Reserve 12(c) 152,285 152,285 152,285 152,285 General Reserve 12(d) 1,000 1,000 1,000 1,000 Donations and Bequests Reserve 12(e), 13 13,646 10,782 1,789 1,749 Specific Purpose Grants Reserve 12(f ), 14 8,842 8,307 8,118 7,758 Accumulated Surplus 17,011 14,460 17,011 14,460 Total Equity 12(g) 741,625 721,522 729,044 711,940

Values are rounded to the nearest thousand.

The above Balance Sheet should be read 76-77 in conjunction with the accompanying notes. Operating Statement for the Financial Year ended 30 June 2006

Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

Revenue Output Appropriation - Current Nature 15 32,434 28,959 32,434 28,959 - Depreciation Equivalent 1(b) 6,589 8,267 6,589 8,267 - Capital Asset Charge 1(k) 39,426 35,731 39,426 35,731 Trading 16 2,772 3,143 2,737 3,097 Externally Funded Projects 17 3,633 4,953 3,633 4,953 Donations and Bequests 18 3,849 1,502 2,358 1,593 Investment Revenue 19(a) 1,561 1,177 843 728 Realised/Unrealised Capital Gains 19(b) 1,303 1,352 - - 91,567 85,084 88,020 83,328

Expenses Salaries and Related Expenses 20 24,843 22,938 24,541 22,734 Buildings and Facilities 21 5,000 4,653 5,000 4,650 Bad and Doubtful Debts 1(d) (1) (2) (1) (2) Professional and Finance 22 958 866 920 838 Borrowing Costs 23 7 6 7 6 Grants Distributed 24 1,405 771 1,405 771 Government Capital Assets Charge 1(k) 39,426 35,731 39,426 35,731 Other Expenses from Ordinary Activities 25 7,769 6,908 7,592 6,746 Depreciation 1(h) 6,210 6,195 6,210 6,195 Amortisation 1(f ) - 549 - 549 Loss on Sale of Assets 2 12 2 12 85,619 78,627 85,102 78,230

Net result for the Period 5,948 6,457 2,918 5,098

The above Operating Statement should be read in conjunction with the accompanying notes. Statement of Recognised Income and Expense for the Financial Year ended 30 June 2006

Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

Net Income Recognised Directly in Equity - - - -

Net Income for the Period 12 5,948 6,457 2,918 5,098

Total Recognised Income and Expenditure for the Period 5,948 6,457 2,918 5,098

The above Statement of Recognised Income and Expense 78-79 should be read in conjunction with the accompanying notes. Cash Flow Statement for the Financial Year ended 30 June 2006

Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

Cash Flows from Operating Activities Receipts from Government Government Appropriation for the Provision of Outputs - Current Nature 32,434 28,959 32,434 28,959 Receipts from Other Entities Donations (other than in kind) and Bequests 1,788 773 203 865 Trading Receipts 2,117 3,240 2,074 3,131 Grants 6,563 2,558 6,563 2,558 Asset Replacement Grants 8,622 3,321 8,622 3,321 Dividends and Interest 1,569 1,199 851 749 Borrowing Cost Expense (7) (6) (7) (6) Payments to Suppliers and Employees (38,848) (37,052) (38,233) (36,673) Net Cash Provided by Operating Activities 28(b) 14,238 2,992 12,507 2,904

Cash Flows from Investing Activities Capital Contribution from State Government - - - - Proceeds from/(Payments for) Investments (1,095) 427 - - Proceeds from the Sale of Fixed Assets 1 - 1 - Payment for Buildings (6,873) (2,441) (6,873) (2,441) Payment for Equipment (1,447) (640) (1,447) (640) Payment for Library Collection (2,248) (1,946) (2,248) (1,946) Net Cash Used in Investing Activities (11,662) (4,600) (10,567) (5,027)

Cash Flows from Financing Activities Repayment of Finance Lease (13) (13) (13) (13) Net Cash Used in Financing Activities (13) (13) (13) (13)

Net Increase/(Decrease) in Cash Held 2,563 (1,621) 1,924 (2,136) Cash and Cash Equivalents at Beginning of the Financial Year 16,359 17,980 13,297 15,433

Cash and Cash Equivalents at End of the Financial Year 28(a) 18,922 16,359 15,221 13,297

The above Cash Flow Statement should be read in conjunction with the accompanying notes. Contents

Note Page Note Page 1 Summary of Significant Accounting Policies 81-82 20 Salaries and Related Expenses 92 2 Cash and Cash Equivalents 83 21 Buildings and Facilities 92 3 Receivables 83 22 Professional and Finance 92 4 Other Financial Assets 83 23 Borrowing Costs 92 5 Other Current Assets 83 24 Grants Distributed 92 6 Property, Plant and Equipment 84 25 Other Expenses from Ordinary Activities 92 7 Library Collections 85 26 Contingent Liabilities 92 8 Deferred Expenditure 85 27 Commitments 93 9 Payables 85 28 Notes to the Statement of Cash Flows 93-94 10 Interest Bearing Liabilities 85 29 Superannuation 94 11 Provisions 85 30 Responsible Persons 94-95 12 Equity and Movements in Equity 86 31 Executive Officer Remuneration 95 13 Donations and Bequests Reserve 87 32 Auditor Remuneration 96 14 Specific Purpose Grants Reserve 87-89 33 Financial Instruments 96-98 15 Government Funding 89 34 Impact of the Adoption of Australian 16 Trading Income 89 Equivalents to International Financial Reporting Standards 99-104 17 Externally Funded Projects 90 18 Donations and Bequests 91 19 Other Revenue and Revenue from other parties 91

80-81 1 Summary of Significant Accounting Policies

a) Basis of Preparation of Accounts f ) Deferred Expenditure The financial report is a general purposes financial report The value of deferred expenditure represents the remaining which has been prepared on an accrual basis in accordance value of the CAVAL Archival and Research Materials with the Financial Management Act 1994, Australian (CARM) Centre after the Library write down in 2004–05. Accounting Standards and Urgent Issues Group Interpretations. Accounting Standards include Australian g) Financial Assets equivalents to International Financial Reporting Standards Investments are recognised and derecognised on trade date (A-IFRS). where purchase or sale of the instrument is under a contract whose terms require delivery of the instrument within the The Financial Report was authorised for issue by A.L. timeframe established by the manager concerned, and are Haeusler, Chief Financial Officer, State Library of Victoria, initially measured at fair value, net of transaction costs. State on 15 September 2006. Library of Victoria investments are fixed capital investments such as government bonds, bank deposits or bank bills. The The financial report has been prepared on the basis of State Library of Victoria Foundation includes managed funds historical cost, except for the revaluation of certain non­ comprising investments which are listed equities on the current assets and financial instruments. Cost is based on the Australian Stock Exchange. fair values of the consideration given in exchange for assets. Foundation investments are classified as financial assets at An explanation of how the transition from superseded fair value through profit and loss. policies to A-IFRS has affected the Library’s financial position, financial performance and cash flows is set out Financial Assets at fair value through profit and loss: in Note 34. Investments held for trading purposed are classified as current assets and are stated at fair value, with any resultant b) Contribution by Owners gain or loss recognised in profit or loss. Consistent with UIG Interpretation 1038 ‘Contributions by Owners Made to Wholly-Owned Public Sector Entities’ h) Non-Current Physical Assets appropriations for additions to net assets have been Land and buildings are measured at fair value. Plant designated as contributions by owners. Other transfers that and equipment and vehicles are measured at cost, less are in the nature of contributions or distributions have also accumulated depreciation and impairment. been designated as contributions by owners. i) Depreciation of Property, Plant and Equipment and c) Capital Asset Charge Library Collection The capital asset charge represents the opportunity cost Unless otherwise stated, depreciation has been charged on of capital invested in the non-current physical assets used non-current assets (except Land and heritage collections) at in the provision of outputs. The charge is calculated on the rates assessed to match the cost of the assets against their budgeted carrying amount of non-current physical assets. estimated economic lives to the Library. Depreciation is calculated using the straight-line method. Depreciation on d) Principles of Consolidation Buildings is charged, on a straight-line basis, at a rate of 1 The assets, liabilities, revenues and expenses of the State per cent per annum. Depreciation rates for Equipment range Library of Victoria Foundation have been included at the from 10 to 33 per cent per annum. values shown in the audited Annual Financial Statements. Any inter-entity transactions have been eliminated on With effect from 1 July 2003 the Library Board of Victoria consolidation. differentiated Library collection material as heritage and non heritage. Useful lives for non-heritage collection material The consolidated entity comprises the Library Board of were determined based on an assessment of use and currency Victoria, trading as the State Library of Victoria, and the profiles. Useful lives applied for 2005-06 financial year are: State Library of Victoria Foundation. The Library Board of Victoria is the trustee for the State Library of Victoria - five years for material acquired for the Trescowthick Foundation. Information Centre - ten years for material acquired for the Redmond Barry e) Debtors Reading Room All debtors are recognised at the amount receivable as they - fifty years for material acquired for the Main Stacks. are due for settlement at no more than 30 days from the date of recognition. The provision for doubtful debts has been determined by fully examining all debtors greater than 44 days and determined accordingly. j) Payables and Other Creditors Grants from Government and other sources are brought to These amounts represent the value of unsecured liabilities account as revenue as and when received. Government grants for goods and services provided to the Library at the end for the Library redevelopment refer to note 1(b). of the financial year. Interest revenue is recognised when due, and dividend k) Employee Benefits revenue is recognised when the entitlement to receive All annual leave and unconditional vested LSL representing payment is established. 7+ years of continuous service is disclosed in accordance with AASB101, as a current liability even where the agency does Bequests and Donations revenue includes donations in kind. not expect to settle the liability within 12 months as it will The in kind contributions are goods and services provided not have the unconditional right to defer the settlement to the Library Board of Victoria at no cost. An amount of the entitlement should an employee take leave within equivalent to the arms-length value of both the goods and 12 months. services received and the operational or capital expenses has been included in the financial statements. Where the LSL representing less than 7 years of continuous service donation is an item or items to be added to the Library is; disclosed in accordance with AASB10 as a non-current collections, the valuation has been performed by Library staff liability; and measured at present value under AASB19, except where the donation has been externally valued under as the entity does not expect to settle this non-current the Cultural Gifts program. liability within 12 months. Foundation memberships are recognised on receipt. The Board makes contributions to the State Superannuation Board’s Revised and New Schemes, the Victorian o) Revaluation of Non-Current Assets Superannuation scheme and other private schemes The revaluation process occurs every three to five years. for eligible employees and such expenditure is shown Revaluation increments are credited directly to the Asset as an operating expense in the Financial Statements Revaluation Reserve, except when, to the extent that (refer Note 29). an increment reverses a revaluation decrement in respect of that class of asset previously recognised as an expense l) Specific Purpose Grants in net result, the increment is recognised immediately Represents grants received by the Library for a specific as revenue in the net result. project with the proceeds brought to account as revenue upon receipt. The balance of unexpended grants is transferred Revaluation decrements are recognised immediately as to the Specific Purpose Grants Reserve on an annual basis. expenses in net result, except when, to the extent that a credit Subsequent expenditure is recorded as an expense in the balance exists in the Asset Revaluation Reserve in respect to Statement of Financial Performance and results in a transfer the same class of assets, they are debited directly to the Asset from the reserve. Revaluation Reserve.

m) General Reserve Revaluation increments and decrements are offset against In the 2001–02 financial year the Library Board created one another within a class of non-current assets. the General Reserve to provide for unavoidable future expenditures that cannot be met from funding. p) New and Revised Accounting Standards and Interpretations n) Revenue Recognition The Library Board of Victoria has adopted all of the new Donations and Bequests for specific purposes have been and revised Accounting Standards and Interpretations issued brought to account as revenue upon receipt. The balance of by the Australian Accounting Standards Board (AASB) unexpended donations is transferred to the Donations and that are relevant to its operations and effective for annual Bequests Reserve on an annual basis. Subsequent expenditure reporting periods beginning 1 July 2005. is recorded as an expense in the Statement of Financial Performance and results in a transfer from the reserve. The Board members have given due consideration to new and revised standards and interpretations issued Revenue from the sale of goods and services is recognised by the AASB that are not yet effective and do not believe upon delivery of the goods and services to the customer. they will have any material financial impact on the financial Vicnet ISP customers’ fees are recognised as a prepayment on statements. receipt and brought to account progressively over the period of each contract.

82-83 Notes to the Financial Statements for the Year ended 30 June 2006 Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

2 Cash and Cash Equivalents Cash on Hand 10 8 10 8 Cash at Bank 2,339 387 2,311 189 2,349 395 2,321 197

3 Receivables Debtors – External 1,235 2,926 1,235 2,926 Debtor State Library of Victoria Foundation - - 103 63 Less Provision for Doubtful Debts (Note 1(d)) - (2) - (2) 1,235 2,924 1,338 2,987

4 Other Financial Assets Current Deposits 2,900 3,100 2,900 3,100 Bank Bills 10,000 10,000 10,000 10,000 Foundation Investments Cash Management Account (at fair value) 616 472 - - Fixed Interest Securities (at fair value) 3,057 2,392 - - 16,573 15,964 12,900 13,100

Equity Investments (at fair value) 8,983 6,583 - - 25,556 22,547 12,900 13,100

5 Other Current Assets Stock on Hand 15 - 15 - Prepayments 468 363 468 363 Accrued Interest 19 26 19 26 502 389 502 389 Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

6 Property, Plant and Equipment Land - Fair Value (2003 valuation) 38,000 38,000 38,000 38,000 Buildings - Fair Value (2003 valuation) 1(g) 332,000 332,000 332,000 332,000 Less Accumulated Depreciation 1(h) (11,620) (8,300) (11,620) (8,300) 320,380 323,700 320,380 323,700

Redevelopment Capital Expenditure at Cost 20,446 20,446 20,446 20,446 Less Accumulated Depreciation 1(h) (460) (255) (460) (255) 19,986 20,191 19,986 20,191

Equipment at Cost 12,716 12,241 12,716 12,241 Less Accumulated Depreciation 1(h) (5,479) (4,254) (5,479) (4,254) 7,237 7,987 7,237 7,987

Equipment Under Lease at Cost 472 441 472 441 Less Accumulated Depreciation 1(h) (366) (349) (366) (349) 106 92 106 92

Work in Progress at Cost - Buildings 25,636 6,641 25,636 6,641 - Plant and Equipment 1,064 139 1,064 139 26,700 6,780 26,700 6,780

Total Property, Plant and Equipment 412,409 396,750 412,409 396,750

Land Buildings Plant & Assets Under Total Equipment Finance Lease $’000 $’000 $’000 $’000 $’000

Consolidated 2006 Carrying Amount at Start of Year 38,000 350,532 8,126 92 396,750 Additions - - 649 - 649 Work in Progress - 18,995 926 - 19,921 Disposals - - (3) - (3) Depreciation - (3,525) (1,366) (17) (4,908) Carrying Amount at End of Year 38,000 366,002 8,332 75 412,409

State Library of Victoria 2006 Carrying Amount at Start of Year 38,000 350,532 8,126 92 396,750 Additions - - 649 - 649 Work in Progress - 18,995 926 - 19,921 Disposals - - (3) - (3) Depreciation - (3,525) (1,366) (17) (4,908) Carrying Amount at End of Year 38,000 366,002 8,332 75 412,409

84-85 Notes to the Financial Statements for the Year ended 30 June 2006 Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

7 Library Collections At Cost - Heritage 2,279 1,827 2,279 1,827 At Cost - Non-Heritage 1(h) 5,165 3,369 5,165 3,369 Less Accumulated Depreciation (539) (318) (539) (318) Heritage at Fair Value (2002 valuation) 1(g) 247,030 247,030 247,030 247,030 Non Heritage at Fair Value (2002 valuation) 1(h) 54,100 54,100 54,100 54,100 Less Accumulated Depreciation (3,246) (2,164) (3,246) (2,164) Collection Donations at Fair Value (2003 valuation) 693 693 693 693 Collection Donations at Fair Value (2004 valuation) 636 636 636 636 Collection Donations at Fair Value (2005 valuation) 728 728 728 728 Collection Donations at Fair Value (2006 valuation) 1,494 - 1,494 - 308,340 305,901 308,340 305,901

Reconciliation Carrying Amount at Start of Year 305,901 304,528 305,901 304,528 Post Revaluation Additions - Purchases 2,248 1,947 2,248 1,947 Post Revaluation Additions - Donated 1,494 728 1,494 728 Depreciation - Non-Heritage Collection (1,303) (1,302) (1,303) (1,302) Carrying Amount at End of Year 308,340 305,901 308,340 305,901

8 Deferred Expenditure CARM Centre, Bundoora (Note 1(f )) 1,000 1,000 1,000 1,000 Less Accumulated Amortisation (999) (999) (999) (999) 1 1 1 1

9 Payables Creditors External 2,368 859 2,368 859 Accrued Expenses 932 1,485 932 1,485 Prepaid Revenue 208 232 208 232 3,508 2,576 3,508 2,576

10 Interest Bearing Liabilities (motor vehicles) Finance Lease - Current 84 13 84 13 Finance Lease - Non Current 23 79 23 79 107 92 107 92

11 Provisions Employee Benefits 1(k) 4,269 3,909 4,269 3,909 Total Current Provisions 4,269 3,909 4,269 3,909

Employee Benefits 883 814 883 814 Total Non Current Provisions 883 814 883 814

Aggregate Carrying Amount of Provisions 5,152 4,723 5,152 4,723 Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

12 Equity and Movements in Equity (a) Contributed Capital Balance at Beginning of the Year 534,688 534,688 534,688 534,688 Equity Contribution from Government Capital Improvements 14,153 - 14,153 ­ Balance at End of the Year 548,841 534,688 548,841 534,688 (b) Accumulated Surplus Accumulated Surplus at Beginning of the Year 14,460 9,461 14,460 9,461 Net Result for the Year 5,948 6,457 2,918 5,098 Net Transfer (to)/from Donations and Bequest Reserve (2,863) (1,567) (40) (12) Net Transfer (to)/from Specific Purpose Grants Reserve (534) (603) (327) (799) Net Transfer (to)/from Equipment Asset Revaluation Reserve - 712 - 712 Accumulated Surplus at End of the Year 17,011 14,460 17,011 14,460 (c) Reserves Land Asset Revaluation Reserve Balance at Beginning of the Year 15,500 15,500 15,500 15,500 Movement - - - ­ Balance at End of the Year 15,500 15,500 15,500 15,500 The revaluation reserve arises on the revaluation of Land Collection Asset Revaluation Reserve Balance at Beginning of the Year 136,785 136,785 136,785 136,785 Movement - - - ­ Balance at End of the Year 136,785 136,785 136,785 136,785 The revaluation reserve arises on the revaluation of the Collection Equipment Asset Revaluation Reserve Balance at Beginning of the Year - 712 - 712 Movement - (712) - (712) Balance at End of the Year - - - ­ Total of the Asset Revaluation Reserve Balance at Beginning of the Year 152,285 152,997 152,285 152,997 Movement - (712) - (712) Balance at End of the Year 152,285 152,285 152,285 152,285 (d) General Reserve Balance at Beginning of the Year 1,000 1,000 1,000 1,000 Transfer from Accumulated Surplus - - - ­ Balance at End of the Year 1,000 1,000 1,000 1,000 (e) Donations and Bequests Reserve Balance at Beginning of the Year 10,782 9,215 1,749 1,737 Transfer (to)/from Accumulated Surplus 2,863 1,567 40 12 Balance at End of the Year (Note 13) 13,645 10,782 1,789 1,749 (f) Specific Purpose Grants Reserve Balance at Beginning of the Year 8,307 7,704 7,758 6,959 Transfer (to)/from Accumulated Surplus 534 603 360 799 Balance at End of the Year (Note 14) 8,841 8,307 8,118 7,758 (g) Total Equity at the Beginning of the Year 721,522 715,065 711,934 706,842 Total Changes in Equity Recognised in the Statement of Financial Performance Contributions of Equity 5,949 6,451 2,957 5,092 Capital Improvements 14,153 - 14,153 ­ Total Equity at the End of the Year 741,624 721,516 729,044 711,934

86-87 Notes to the Financial Statements for the Year ended 30 June 2006 Consolidated 01 July 2005 2006 2006 30 June 2006 c-fwd Balance Transfer from Transfer to Balance Accumulated Accumulated Note Surplus Surplus $’000 $’000 $’000 $’000

13 Donations and Bequests Reserve State Library of Victoria Sir Irving Benson Estate 433 23 19 437 LM Henderson Estate 259 14 12 261 T Buesst Bequest 208 11 9 210 C Sunberg Estate 143 7 9 141 VG Dobbie Bequest 112 6 25 93 Ethel Cutten Estate 184 9 29 164 VJ Chalmers Estate 213 12 - 225 Margery Ramsay Estate 88 4 - 92 Frederick Bryan Bequest 24 1 - 25 Kurt Ofenberg Bequest 11 1 - 12 Constance Thomson Estate 6 1 - 7 MV Anderson Estate 3 - - 3 K Wilson Bequest 62 2 - 64 PJ Winthrop 3 31 31 3 Q Madden - 51 - 51 E Borrow Estate - 1,233 1,233 - 1,749 1,406 1,367 1,788

State Library of Victoria Foundation 9,033 3,542 718 11,857

Total Library Board of Victoria 10,782 4,948 2,085 13,645

14 Specific Purpose Grants Reserve During the 2005-06 financial year funds were received from external organisations to be applied for specific purposes. This ‘Specific Purpose Grants Reserve’ is a balance of all grant funds, which remain unexpended as at 30 June 2006. The balance of this reserve account consists of the following grants:

Directorate Arts Victoria - Corporate Training 2 - - 2 Arts Victoria - Creative Fellowships 61 155 163 53 Ballarat Offsite Store 203 2,563 2,222 544 Council of Australian State Libraries 117 82 35 164 BA Santamaria Fellowship 42 5 10 37 Thomas Foundation - 12 12 - Online Chat Rooms - 13 - 13 Library Symposium - 80 67 13 Librarianship in PNG and East Timor - 10 - 10 Technology Services ACMI Broadband Link - 17 17 - Corporate Services and Planning Arts Victoria - Human Resources System Enhancements 25 5 - 30 Marketing 3 66 49 20 Vicnet Multimedia Victoria - Skills.net Program 21 357 255 123 Multimedia Victoria - Library Infrastructure 4,255 3,560 3,744 4,071 Department of Human Services - Preschools Project 1,434 87 666 855 Public Libraries Unit Library Network and Support 712 3,281 2,850 1,143 Consolidated 01 July 2005 2006 2006 30 June 2006 c-fwd Balance Transfer from Transfer to Balance Accumulated Accumulated Note Surplus Surplus $’000 $’000 $’000 $’000

Collection Management Foundation Support - 100 100 - Pacific Access 26 - 15 11 Sybil Craig Bequest 23 1 - 24 WG Alma Estate 53 12 57 8 Goulburn Valley Water 22 - 8 14 Manuscript Collection - 125 71 54 Holocaust Collection 10 - 1 9 Sir Irving Benson Estate - 19 19 - T Buesst Bequest - 9 9 - E Cutten Bequest - 15 7 8 V Dobbie Bequest - 25 25 - LM Henderson Estate 1 11 7 5 Library Heritage Digitisation 46 - 35 11 Black Thursday Conservation 1 - 1 - Big Pictures Treatment 3 - 1 2 Genealogy Collection 3 - 3 - Adopt A Book Project 1 - 1 - Ciba Conservation 17 15 32 - Newspaper Digitisation - 50 - 50 Public Programs Public Program Events 45 171 187 29 Centre for Youth Literature 58 312 297 73 Publications 250 - 79 171 School Services 70 189 87 172 Premier’s Literary Awards 58 346 391 13 Exhibitions 92 194 228 58 Access and Information George Robertson Program 3 - - 3 Coles Myer Ltd 62 - 2 60 The Agnes Robertson Trust - Digitise Record Collection 22 - 1 21 Architecture Archives - 37 37 - Disability 17 - 13 4 slv21 Projects CBN Content Development - 275 35 240 Total State Library of Victoria 7,758 12,199 11,839 8,118

SLV Development Fund (Foundation) 549 718 544 723 Total State Library of Victoria Foundation 549 718 544 723

Total Library Board of Victoria 8,307 12,917 12,383 8,841

88-89 Notes to the Financial Statements for the Year ended 30 June 2006 Consolidated 01 July 2005 2006 2006 30 June 2006 c-fwd Balance Transfer from Transfer to Balance Accumulated Accumulated Note Surplus Surplus $’000 $’000 $’000 $’000

Summary of Reserve Movements State Library of Victoria Total of Donations and Bequest Reserve 1,749 1,409 1,369 1,789 Total of Specific Purpose Grants Reserve 7,758 12,199 11,839 8,118 9,507 13,608 13,208 9,907

State Library of Victoria Foundation Total of Donations and Bequest Reserve 9,033 3,542 718 11,857 Total of Specific Purpose Grants Reserve 549 718 544 723 9,582 4,260 1,262 12,580

Consolidated Total of Donations and Bequest Reserve 10,782 4,951 2,087 13,646 Total of Specific Purpose Grants Reserve 8,307 12,917 12,383 8,841 19,089 17,868 14,470 22,487

Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

15 Government Funding Government Funding for the Provision of Outputs - Current Nature Government Appropriation 32,434 28,959 32,434 28,959

16 Trading Income Vicnet 1,561 1,737 1,561 1,737 Other 1,211 1,406 1,176 1,360 2,772 3,143 2,737 3,097 Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

17 Externally Funded Projects Department of Infrastructure Public Internet Access Program 1,165 1,575 1,165 1,575 My Connected Community 405 900 405 900 i@ Directory and Website 5 50 5 50 Call Centre Support 235 163 235 163 Skills.net Roadshow - 240 - 240 Community Networks Project - 5 - 5 Department of Victorian Communities Multilingual Senior Surfers - 100 - 100 Multilingual Website - 91 - 91 Commonwealth Games 36 - 36 - Department of Premier and Cabinet 150th Anniversary Program 63 50 63 50 Department of Treasury and Finance Employee Benefits - 9 - 9 Department of Education and Training Schools Services 79 52 79 52 History Council of Victoria - 20 - 20 Information Victoria Show Stand - 11 - 11 Arts Victoria ACMI Optical Fibre Link 17 31 17 31 Premier’s Literary Awards - 38 - 38 Country Football Living Memory Demonstration Project 40 - 40 - Cultural Broadband Network 35 - 35 - Building Improvements 200 - 200 - Vicnet - 435 - 435 National Gallery of Victoria System Support 21 20 21 20 Department of Education Science and Training Online Chat Rooms 13 - 13 - Other Externally Funded Grants Gordon Darling Foundation - 12 - 12 Allan and Maria Myers - 100 - 100 RE Ross Trust 125 57 125 57 DEAC - 1 - 1 Clayton Utz - 2 - 2 Village Roadshow 15 15 15 15 The Age - 18 - 18 University of Ballarat 3 3 3 3 Rino and Diana Grollo - 23 - 23 CASL 144 93 144 93 Major Projects Victoria 766 782 766 782 Australia Council 32 32 32 32 WG Alma Estate 10 6 10 6 Monash University 6 10 6 10 National Library of Australia 53 - 53 - British Council 51 - 51 - William Buckland Foundation 64 - 64 - Centre for Youth Literature Sponsors 11 9 11 9 Copyright Agency Limited 15 - 15 - Office of Commonwealth Games 24 - 24 - 3,633 4,953 3,633 4,953

90-91 Notes to the Financial Statements for the Year ended 30 June 2006 Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

18 Donations and Bequests State Library of Victoria Donations In Kind (See Note 1(n)) 1,494 728 1,494 728 John T Reid Charitable Trust - 25 - 25 State Library Of Victoria Foundation - - 707 797 Phillip Joseph Winthrop Estate 30 21 30 21 Quentin Madden Estate 50 - 50 - BA Santamaria Family 5 17 5 17 Alan AGL Shaw Charitable Trust 40 - 40 - Thomas Foundation 12 - 12 - RE Ross Trust 10 - 10 - Other Donations 10 5 10 5

Total State Library of Victoria 1,651 796 2,358 1,593

State Library Of Victoria Foundation Sponsorships 73 71 - - Sponsorships were received by the Foundation from The Herald & Weekly Times Ltd, Ciba Chemicals, Rapp Collins Aust and Citibank.

Donations 2,125 635 - - Donations were received from Eleanor Mary Borrow Bequest, Sir Keith Murdoch’s Children and Grandchildren, Trust Co of Australia, Sidney Myer Foundation, Gandel Family, Helen McPherson Smith Trust, Cass Foundation, Parncutt Family, Bookplate Donors, Light the Dome Donors, Membership Subscriptions, Foundation Events and other Foundation supporters.

State Library Of Victoria Foundation 2,198 706 - - Total Library Board of Victoria 3,849 1,502 2,358 1,593

19 Other Revenue and Revenue from Other Parties 19(a) Investment Revenue Interest Revenue - General 902 789 738 645 Interest Revenue - Bequests 105 83 105 83 Dividends 554 305 - - 1,561 1,177 843 728

19(b) Investment Capital Movements Unrealised Capital Gains/(Losses) 1,303 1,352 - - 1,303 1,352 - - Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

20 Salaries and Related Expenses Salaries 19,177 16,880 18,890 16,684 Superannuation 1,801 1,725 1,794 1,722 Other Salary-Related Expenses 3,865 4,333 3,857 4,328 24,843 22,938 24,541 22,734

21 Buildings and Facilities Security 1,078 1,007 1,078 1,004 Repairs and Maintenance 1,426 1,177 1,426 1,177 Insurance 888 935 888 935 Cleaning 540 536 540 536 Utilities 769 646 769 646 Other 299 352 299 352 5,000 4,653 5,000 4,650

22 Professional and Finance Audit - Internal and External 105 103 102 100 Consultancy and Other Costs 853 763 818 738 958 866 920 838

23 Borrowing Costs Finance Lease Interest 7 6 7 6 7 6 7 6

24 Grants Distributed Community Skills and Networks 1,102 605 1,102 605 Library Networks 303 166 303 166 1,405 771 1,405 771

25 Other Expenses from Ordinary Activities Information Technology 2,515 2,778 2,515 2,778 EDP Operating Lease Expense 939 1,059 939 1,059 Office Administration 604 599 600 589 Storage and Conservation 1,505 258 1,505 258 Marketing and Promotion 1,456 1,385 1,335 1,268 Communications 276 291 270 284 Travel and Related 268 326 268 326 Publication Expenses 206 212 160 184 7,769 6,908 7,592 6,746

26 Contingent Liabilities The Library Board of Victoria is not aware of any contingent liability as at 30 June 2006 (2004–05 Nil).

92-93 Notes to the Financial Statements for the Year ended 30 June 2006 Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

27 Commitments Operating Leases Commitments for minimum lease payments in relation to non-cancellable operating leases are payable as follows:

Not later than one year 863 1,448 863 1,448 Later than one year and not later than five years 3,047 3,016 3,047 3,016 Later than five years - - - - 3,910 4,464 3,910 4,464

Other Commitments: Not later than one year 1,249 11,973 1,249 11,973 Later than one year and not later than five years 455 826 455 826 Later than five years 900 - 900 ­ 2,604 12,799 2,604 12,799

6,514 17,263 6,514 17,263

28 Notes to the Statement of Cash Flows a) Reconciliation of Cash For the purpose of the Statement of Cash Flows, the Library Board of Victoria considers cash to include cash on hand and in banks, cash management accounts and investments in bank bills and fixed interest securities, net of bank overdrafts. Cash at end of the reporting period, as shown in the Statement of Cash Flows, is reconciled to the related items in the Statement of Financial Position as follows:

Cash on Hand - (Note 2) 10 8 10 8 Cash at Bank - (Note 2) 2,339 387 2,311 189 Investments - (Note 4) 16,573 15,964 12,900 13,100 18,922 16,359 15,221 13,297 b) Reconciliation of Result from Ordinary Activites to Net Cash Inflow from Operating Activities Result from Ordinary Activities 5,948 6,457 2,918 5,098 Depreciation of Equipment 1,358 1,368 1,358 1,368 Depreciation of Buildings 3,524 3,524 3,524 3,524 Depreciation of Collection 1,302 1,302 1,302 1,302 Assets Work in Progress Adjustment - - - - (Profit)/Loss on Sale of Assets 2 11 2 11 Donations In Kind (1,494) (728) (1,494) (728) Non-Cash Appropriation (Depreciation) 2,039 (4,946) 2,039 (8,267) Amortisation of Deferred Expenditure - 549 - 549 Repayment of Finance Lease 13 13 13 13

Changes in Operating Assets and Liabilities Provisions 318 71 318 71 Debtors 1,688 (2,443) 1,786 (2,507) Investments - State Library of Victoria Foundation - Realised/Unrealised Capital (Gains)/Losses (1,303) (1,352) - - Creditors 1,524 (156) 1,422 (173) Prepayments (120) 6 (120) 6 Accrued Income - - - - Accrued Interest 7 20 7 20 Accrued Expenses (533) (837) (533) (837) Finance Lease Liability (13) (13) (13) (13) Prepaid Revenue (22) 146 (22) 146 Net Cash Inflow (Outflow) from Operating Activities 14,238 2,992 12,507 2,904 Consolidated State Library of Victoria Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

c) Non-Cash Financing and Investing Activities Acquisition of Collections During the year the consolidated entity received collections with an aggregate fair value of $1,493,914 through public donations. These acquisitions are not reflected in the statement of cash flows.

Property, Plant and Equipment During the year the consolidated entity acquired property, plant and equipment with an aggregate fair value of $12,121,255 through payments made by the Department of Premier and Cabinet on behalf of the State Library of Victoria (Redevelopment). These acquisitions are not reflected in the statement of cash flows.

29 Superannuation The Board made superannuation contributions for employees as follows:

State Superannuation Fund 715 704 715 701 Victorian Superannuation Fund 954 899 948 899 Private Superannuation Funds 100 122 100 122 1,769 1,725 1,763 1,722

There are no superannuation contributions outstanding as at 30 June 2006. The Library Board of Victoria has no responsibility for unfunded liabilities associated with any of the above mentioned superannuation schemes. Employer contributions vary from 8% to 15.5% depending on employee fund membership.

30 Responsible Persons The Minister for the Library Board of Victoria is Mary Delahunty MP, Minister for the Arts. The names of Board members who have held office during the year are:

Mr Sam Lipski - President (to May 06) Hon. John Cain - President Ms Catherine Dale Ms Susan Halliday Mr Greg Hywood (to May 06) Mr Stephen Kerr (from August 05) Ms Hilary McPhee AO (to May 06) Mr Glenn Mescher Ms Patricia O’Donnell Mr Kevin Quigley Dr Vicki Williamson (to March 06)

The Chief Executive Officer of the Library is Ms Anne-Marie Schwirtlich. (On secondment to Arts Victoria from March 2006.) The Acting Chief Executive Officer of the Library is Ms Sue Hamilton.

94-95 Notes to the Financial Statements for the Year ended 30 June 2006 Total Remuneration Base Remuneration Note 2006 2005 2006 2005 $’000 $’000 $’000 $’000

a) Remuneration of Responsible Persons Total remuneration received by Responsible Persons 216 226 204 208 from the reporting entity in connection with the management of the reporting entity. The remuneration includes performance bonuses paid during the year.

The number of Responsible Persons whose remuneration fell within the following bands:

Nil$ 11 10 11 10 $60,000 - $89,999 - - - - $90,000 - $119,999 - - - - $120,000 - $129,999 - - - - $140,000 - $149,999 - - - - $150,000 - $159,999 - - - - $160,000 - $169,999 - - - - $170,000 - $179,999 - - - - $180,000 - $189,999 - - - - $190,000 - $199,999 - - - - $200,000 - $209,999 - - 1 1 $210,000 - $219,999 1 - - - $220,000 - $229,999 - 1 - -

No member of the Board has received remuneration or retirement benefits during 2005-06. The Minister for the Arts is remunerated by the State Government of Victoria.

State Library of Victoria 2006 2005 $’000 $’000

b) Contributions made to superannuation funds on behalf of responsible persons were: 10 10 c) Other Transactions of Responsible Persons and their Related Entities None

31 Executive Officer Remuneration Total remuneration received by Executive Officers, other than the Chief Executive Officer, from the reporting entity in connection with the management of the reporting entity. 453 388

Total Remuneration Base Remuneration Band 2006 2005 2006 2005

Less than $99,999 - 2 - 2 $100,000 - $109,999 - - - - $110,000 - $119,999 - - - - $120,000 - $129,999 - - - 1 $130,000 - $139,999 - 1 2 1 $140,000 - $149,999 2 1 - - $150,000 - $159,999 1 - 1 - Consolidated State Library of Victoria Note 2006 2005 2006 2005

32 Auditor Remuneration Fees paid and payable to the Auditor-General for auditing the Financial Report 27,160 23,600 23,560 20,000

The Auditor-General provided no other services.

33 Financial Instruments a) Terms, Conditions and Accounting Policies The Board’s accounting policies, including the terms and conditions of each class of financial asset and financial liability, both recognised and unrecognised at balance date, are as follows:

Recognised Financial Instruments Notes Accounting Policies Terms and Conditions (i) Financial Assets Cash Assets 2 Cash is stated at cost. The effective interest rate earned on cash holdings ranged from 0% to 5.43% paid for amounts over $100,000.

Other Financial Assets 4 Short-term deposits are stated An effective interest rate at the lower of cost and net of 5.43% was earned. realisable value.

Receivables 3 Receivables are carried at Settlement terms are 30 days. nominal amounts due less any provision for doubtful debts.

(ii) Financial Liabilities Payables 9 Liabilities are recognised for Trade liabilities are normally amounts to be paid in the settled on 30-day terms. future for goods and services received, whether or not billed to the Board.

The Board’s exposure to interest rate risks and the effective interest rates of financial assets and financial liabilities, both recognised and unrecognised at balance date, are as follows:

b) Interest Rate Exposures Floating Fixed Int Fixed Int Equities Non-Interest Total Carrying Interest Rate Maturity Maturity Bearing Amount as Per 1 Yr or Less 1 Yr to 5 Yrs Statement of Financial Financial Instruments Position Consolidated $’000 $’000 $’000 $’000 $’000 $’000

(i) 30 June 2006 Financial Assets Cash Assets 2,339 - - - 10 2,349 Other Financial Assets 16,573 - - 8,983 - 25,556 Receivables - - - - 1,235 1,235 Total Financial Assets 18,912 - - 8,983 1,245 29,140 Weighted Average Interest Rate 5.43%

Financial Liabilities Payables - - - - 2,368 2,368 Lease Liabilities - 84 23 - - 107 Total Financial Liabilities - 84 23 - 2,368 2,475 Weighted Average Interest Rate 6.5% 6.5%

96-97 Notes to the Financial Statements for the Year ended 30 June 2006 Floating Fixed Int Fixed Int Equities Non-Interest Total Carrying Interest Rate Maturity Maturity Bearing Amount as Per 1 Yr or Less 1 Yr to 5 Yrs Statement of Financial Financial Instruments Position $’000 $’000 $’000 $’000 $’000 $’000

State Library of Victoria Financial Assets Cash Assets 2,311 - - - 10 2,321 Other Financial Assets 12,900 - - - -12,900 Receivables - - - - 1,338 1,338 Total Financial Assets 15,211 - - - 1,348 16,559 Weighted Average Interest Rate 5.43%

Financial Liabilities Payables - - - - 2,368 2,368 Lease Liabilities - 84 23 - - 107 Total Financial Liabilities - 84 23 - 2,368 2,475 Weighted Average Interest Rate 6.5% 6.5%

(ii) 30 June 2005 Consolidated

Financial Assets Cash Assets 295 - - - 100 395 Other Financial Assets 15,964 - - 6,584 - 22,548 Receivables - - - - 2,924 2,924 Total Financial Assets 16,259 - - 6,584 3,024 25,867 Weighted Average Interest Rate 5.25%

Financial Liabilities Payables - - - - 859859 Interest Bearing Liabilities - 13 79 - - 92 Total Financial Liabilities - 13 79 - 859 951 Weighted Average Interest Rate 6.5% 6.5%

State Library of Victoria

Financial Assets Cash Assets 97 - - - 100 197 Other Financial Assets 13,100 - - - - 13,100 Receivables - - - - 2,987 2,987 Total Financial Assets 13,197 - - - 3,087 16,284 Weighted Average Interest Rate 5.25%

Financial Liabilities Payables - - - - 859859 Interest Bearing Liabilities - 13 79 - - 92 Total Financial Liabilities - 13 79 - 859 951 Weighted Average Interest Rate 6.5% 6.5% Consolidated State Library of Victoria 2006 2005 2006 2005 $’000 $’000 $’000 $’000

c) Net Fair Values The aggregate net fair value of financial assets and financial liabilities, both recognised and unrecognised, at balance date, are as follows:

(i) Financial Assets Cash Assets 2,349 395 2,321 197 Other Financial Assets 25,556 22,548 12,900 13,100 Receivables 1,235 2,924 1,338 2,987 Total Financial Assets 29,140 25,867 16,559 16,284

(ii) Financial Liabilities Payables 2,368 859 2,368 859 Lease Liabilities 107 92 107 92 Total Financial Liabilities 2,475 951 2,475 951

The following methods and assumptions are used to determine the net fair values of financial assets and financial liabilities:

Recognised financial instruments Cash and Investments: The carrying amount approximates fair value because of their short-term maturity. Receivables and Payables: The carrying amount approximates fair value.

d) Credit Risk Exposures The Board’s maximum exposure to credit risk at balance date in relation to each class of recognised financial asset is the carrying amount of those assets as indicated in the balance sheet.

Credit risk in trade receivables is managed in the following ways: - payment terms are 30 days - debt collection policies and procedures.

98-99 Notes to the Financial Statements for the Year ended 30 June 2006 34 Impact of the Adoption of Australian Equivalents to International Financial Reporting Standards

The State Library of Victoria changed its accounting policies, other than its accounting policies for financial instruments, on 1 July 2004 to comply with A-IFRS. The transition to A-IFRS is accounted for in accordance with Accounting Standard AASB 1 ‘First-time Adoption of Australian Equivalents to International Financial Reporting Standards’, with 1 July 2004 as the date of transition. The Library changed its accounting policies for financial instruments effective from 1 July 2005.

An explanation of how the transition from superseded policies to A-IFRS has affected the Library’s financial position, financial performance and cash flows is set out in the following tables and the notes that accompany the tables.

Consolidated Note Superseded Effect of A-IFRS Policies Transition to A-IFRS $’000 $’000 $’000

Effect of A-IFRS on the Balance Sheet as at 1 July 2004 Current Assets Cash Assets 1,546 - 1,546 Receivables 479 - 479 Other Financial Assets 22,094 - 22,094 Other 416 - 416 Total Current Assets 24,535 - 24,535

Non-Current Assets Property, Plant and Equipment 393,627 - 393,627 Library Collections 304,528 - 304,528 Deferred Expenditure 550 - 550 Total Non-Current Assets 698,705 - 698,705

Total Assets 723,240 - 723,240

Current Liabilities Payables 3,403 - 3,403 Interest Bearing Liabilities 13 - 13 Provisions (a) 4,001 - 4,001 Total Current Liabilities 7,417 - 7,417

Non-Current Liabilities Provisions 665 (6) 659 Interest Bearing Liabilities 93 - 93 Total Non-Current Liabilities 758 (6) 752

Total Liabilities 8,175 (6) 8,169

Net Assets 715,065 6 715,071

Equity Contributed Capital 534,688 - 534,688 Asset Revaluation Reserve 152,997 - 152,997 General Reserve 1,000 - 1,000 Donations and Bequests Reserve 9,215 - 9,215 Specific Purpose Grants Reserve 7,704 - 7,704 Accumulated Surplus 9,461 6 9,467 Total Equity 715,065 6 715,071 State Library of Victoria Note Superseded Effect of A-IFRS Policies Transition to A-IFRS $’000 $’000 $’000

Effect of A-IFRS on the Balance Sheet as at 1 July 2004 Current Assets Cash Assets 1,433 - 1,433 Receivables 479 - 479 Other Financial Assets 14,000 - 14,000 Other 416 - 416 Total Current Assets 16,328 - 16,328

Non-Current Assets Property, Plant and Equipment 393,627 - 393,627 Library Collections 304,528 - 304,528 Deferred Expenditure 550 - 550 Total Non-Current Assets 698,705 - 698,705

Total Assets 715,033 - 715,033

Current Liabilities Payables 3,403 - 3,403 Interest Bearing Liabilities 13 - 13 Provisions (a) 4,001 - 4,001 Total Current Liabilities 7,417 - 7,417

Non-Current Liabilities Provisions 665 (6) 659 Interest Bearing Liabilities 93 - 93 Total Non-Current Liabilities 758 (6) 752

Total Liabilities 8,191 (6) 8,185

Net Assets 706,842 6 706,848

Equity Contributed Capital 534,688 - 534,688 Asset Revaluation Reserve 152,997 - 152,997 General Reserve 1,000 - 1,000 Donations and Bequests Reserve 1,737 - 1,737 Specific Purpose Grants Reserve 6,959 - 6,959 Accumulated Surplus 9,461 6 9,467 Total Equity 706,842 6 706,848

100-101 Notes to the Financial Statements for the Year ended 30 June 2006 Consolidated Note Superseded Effect of A-IFRS Policies Transition to A-IFRS $’000 $’000 $’000

Effect of A-IFRS on the Balance Sheet as at 30 June 2005 Current Assets Cash Assets 395 - 395 Receivables 2,924 - 2,924 Other Financial Assets 22,547 - 22,547 Other 389 - 389 Total Current Assets 26,255 - 26,255

Non-Current Assets Property, Plant and Equipment 396,750 - 396,750 Library Collections 305,901 - 305,901 Deferred Expenditure 1 - 1 Total Non-Current Assets 702,652 - 702,652

Total Assets 728,907 - 728,907

Current Liabilities Payables 2,576 - 2,576 Interest Bearing Liabilities 13 - 13 Provisions 3,909 - 3,909 Total Current Liabilities 6,498 - 6,498

Non-Current Liabilities Provisions (a) 814 (6) 808 Interest Bearing Liabilities 79 - 79 Total Non-Current Liabilities 893 (6) 887

Total Liabilities 7,391 (6) 7,385

Net Assets 721,516 6 721,522

Equity Contributed Capital 534,688 - 534,688 Asset Revaluation Reserve 152,285 - 152,285 General Reserve 1,000 - 1,000 Donations and Bequests Reserve 10,782 - 10,782 Specific Purpose Grants Reserve 8,307 - 8,307 Accumulated Surplus 14,454 6 14,460 Total Equity 721,516 6 721,522 State Library of Victoria Note Superseded Effect of A-IFRS Policies Transition to A-IFRS $’000 $’000 $’000

Effect of A-IFRS on the Balance Sheet as at 30 June 2005 Current Assets Cash Assets 197 - 197 Receivables 2,987 - 2,987 Other Financial Assets 13,100 - 13,100 Other 389 - 389 Total Current Assets 16,673 - 16,673

Non-Current Assets Property, Plant and Equipment 396,750 - 396,750 Library Collections 305,901 - 305,901 Deferred Expenditure 1 - 1 Total Non-Current Assets 702,652 - 702,652

Total Assets 719,325 - 719,325

Current Liabilities Payables 2,576 - 2,576 Interest Bearing Liabilities 13 - 13 Provisions 3,909 - 3,909 Total Current Liabilities 6,498 - 6,498

Non-Current Liabilities Provisions (a) 814 (6) 808 Interest Bearing Liabilities 79 - 79 Total Non-Current Liabilities 893 (6) 887

Total Liabilities 7,391 (6) 7,385

Net Assets 711,934 6 711,940

Equity Contributed Capital 534,688 534,688 Asset Revaluation Reserve 152,285 152,285 General Reserve 1,000 1,000 Donations and Bequests Reserve 1,749 1,749 Specific Purpose Grants Reserve 7,758 7,758 Accumulated Surplus 14,454 6 14,460 Total Equity 711,934 6 711,940

102-103 Notes to the Financial Statements for the Year ended 30 June 2006 Consolidated Note Superseded Effect of A-IFRS Policies Transition to A-IFRS $’000 $’000 $’000

Effect of A-IFRS on the Operating Statement as at 30 June 2005 Revenue Output Appropriation - Current Nature 28,959 - 28,959 - Depreciation Equivalent 8,267 - 8,267 - Capital Asset Charge 35,731 - 35,731 Trading 3,143 - 3,143 Externally Funded Projects 4,953 - 4,953 Donations and Bequests 1,502 - 1,502 Investment Revenue 1,177 - 1,177 Realised/Unrealised Capital Gains 1,352 - 1,352 85,084 - 85,084

Expenses Salaries and Related Expenses 22,944 6 22,938 Buildings and Facilities 4,653 - 4,653 Bad and Doubtful Debts (2) - (2) Professional and Finance 866 - 866 Realised/Unrealised Capital Losses - - - Borrowing Costs 6 - 6 Grants Distributed 771 - 771 Government Capital Assets Charge 35,731 - 35,731 Other Expenses from Ordinary Activities 6,908 - 6,908 Depreciation 6,195 - 6,195 Amortisation 549 - 549 Loss on Sale of Assets 12 - 12 78,633 - 78,627

Net Result for the Period 6,451 - 6,457 State Library of Victoria Note Superseded Effect of A-IFRS Policies Transition to A-IFRS $’000 $’000 $’000

Effect of A-IFRS on the Operating Statement as at 30 June 2005 Revenue Output Appropriation - Current Nature 28,959 - 28,959 - Depreciation Equivalent 8,267 - 8,267 - Capital Asset Charge 35,731 - 35,731 Trading 3,097 - 3,097 Externally Funded Projects 4,953 - 4,953 Donations and Bequests 1,593 - 1,593 Investment Revenue 728 - 728 Realised/Unrealised Capital Gains - - - 83,328 - 83,328

Expenses Salaries and Related Expenses 22,740 6 22,734 Buildings and Facilities 4,650 - 4,650 Bad and Doubtful Debts (2) - (2) Professional and Finance 838 - 838 Realised/Unrealised Capital Losses - - - Borrowing Costs 6 - 6 Grants Distributed 771 - 771 Government Capital Assets Charge 35,731 - 35,731 Other Expenses from Ordinary Activities 6,746 - 6,746 Depreciation 6,195 - 6,195 Amortisation 549 - 549 Loss on Sale of Assets 12 - 12 78,236 - 78,230

Net Result for the Period 5,092 - 5,098

Effect of A-IFRS on the Cash Flow Statement for the Financial Year ended 30 June 2006 There are no material differences between the Cash Flow Statement presented under A-IFRS and the Statement of Cash Flows presented under the superseded policies.

Note (a) Employee Benefits. On adoption of A-IFRS, a distinction is made between short-term and long-term employee benefits and AASB 119 Employee Benefits requires liabilities for short-term employee benefits to be measured at nominal amounts and liabilities for long-term employee benefits to be measured at present value. AASB 119 defines short-term employee benefits as employee benefits that fall due wholly within 12 months after the end of the period in which the employees render the related service. Therefore, liabilities for employee benefits such as wages and salaries, annual leave and sick leave are required to be measured at present value where they are not expected to be settled within 12 months of the reporting date.

104 Notes to the Financial Statements for the Year ended 30 June 2006