Clackamas Fire District #1
Board Meeting Briefing Packet
December 18, 2017
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To safely protect and preserve life and property
Board of Directors’ Meeting Monday, December 18, 2017 Meeting Location: Mt. Scott Fire Station 6:30 pm
AGENDA
REGULAR SESSION
I. CALL TO ORDER PER ORS 192.610 TO 192.710 ORS 192.650 – The meeting is being recorded. ORS 192.710 – Smoking is banned during the meeting.
II. CHANGES TO AGENDA
III. APPROVAL OF MINUTES OF REGULAR BOARD MEETING ON NOVEMBER 20, 2017 (pg. 5)
IV. PUBLIC COMMENT (The President will call for statements from citizens regarding District business, not to exceed three minutes per person.)
V. PRESENTATION – Clackamas River Water Re: Overview of the Backbone Project in Beavercreek Area – General Manager Todd Heidgerken and Engineer Adam Bjornstedt
VI. PRESENTATION – Annual Audit – Jarrard, Seibert, Pollard & Co. – CPA Russell Ries
VII. PRESENTATION – Insurance Renewal with Special Districts Insurance Services (SDIS) for Longevity Credit and Rate Lock Guarantee Program – Agent of Record Jeff Griffin with Wilson-Heirgood Associates
VIII. BUSINESS – Action required B-1 Request Board Approval of Annual Audit – Finance Director Day (pg. 13)
B-2 Request Approval of Insurance Renewal with SDIS for Longevity Credit and Rate Lock Guarantee Program – Chief Charlton (pg. 76)
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IX. OTHER BUSINESS – No action required. (These items will be presented individually by staff or other appropriate individuals. A synopsis of each item together with a brief statement of the action being requested shall be made by those appearing on behalf of an agenda item.)
OB-1 FIRST READING OF ORDINANCE 18-01 – REPEALING ORDINANCE 09-01: ADOPTING COST-BASED FEES AND RATES FOR NON- EMERGENCY RESPONSE SERVICES AND ALLOWING FOR FUTURE BOARD AMENDMENT OF FEES AND RATES BY RESOLUTION – Division Chief Conway (pg. 95)
OB-2 Board Policy Manual Update – President Wall (pg. 106)
OB-3 Station 19 Update – Volunteer Services Chief Deters
OB-4 Operation Santa Update – Volunteer Services Chief Deters
OB-5 Bond Projects Update – Division Chief Corless
OB-6 Board Committee/Liaison Reports EMS Committee – Director Cross/Director Joseph Executive Committee – President Wall/Director Syring Foundation Liaison – Director Trotter
X. INFORMATIONAL ONLY A. Divisional Reports R-1a. Chief’s Report – Verbal - Chief Fred Charlton
R-1b Business Services Division – Deputy Chief Doug Whiteley (pg. 135) R-1b.1 Fire Prevention – Deputy Chief Doug Whiteley (pg. 138)
R-1c Emergency Services Division – Deputy Chief Ryan Hari (pg. 150) R-1c.1 Emergency Medical Services – Division Chief Bill Conway (pg. 151) R-1c.2 Operations – Division Chief David Scheirman (pg. 156) R-1c.3 Training – Division Chief Mike Corless (pg. 176) R-1c.4 Volunteer Services – Volunteer Services Chief Steve Deters (pg. 188) R-1c.5 Volunteer Services President’s Report – Verbal – President Ryan Kragero
R-1d Financial Services Division – (to be distributed on 12/14/17) - Finance Director Christina Day (pg. 190)
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B. Correspondence (pg. 213)
C. Informational Items (pg. 228)
D. Next Meeting The next Board of Directors’ meeting will be on Monday, January 22, 2018, at 6:30 pm at Mt. Scott Station 5.
XI. REGULAR BOARD MEETING RECESSED
XII. EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS PURSUANT TO ORS 192.660(2)(d)
XIII. REGULAR BOARD MEETING RECONVENED
XIV. ADJOURNMENT
UPCOMING EVENTS: Upcoming Dates: January 22, 2018 – Regular Board of Directors’ Meeting – 6:30 pm
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Clackamas Fire District #1
REGULAR BOARD OF DIRECTORS MEETING (This meeting was recorded.) November 20, 2017
I. CALL TO ORDER PER ORS 192.610 TO 192.710 ORS 192.650 – The meeting is being recorded. ORS 192.710 – Smoking is banned during the meeting.
President Wall called the meeting to order at 6:30 pm.
Present: Board of Directors Thomas Joseph, Jay Cross, Jim Syring, Don Trotter and Director Marilyn Wall; Chief Fred Charlton; Deputy Chief Ryan Hari; Deputy Chief Doug Whiteley; Division Chief Bill Conway; Division Chief Mike Corless; Division Chief Dave Scheirman; Finance Director Christina Day; Fleet Director Bill Bischoff; Volunteer Services Chief Steve Deters; Volunteer Association President Ryan Kragero; Volunteers Jerry Kearney and Jeremy Neel; Lobbyist Genoa Ingram from Court Street Consulting; Pace Engineer Mark Aasland; Citizens Thelma Haggenmiller, Chris Hawes, John Kihlstrum, and Lowell Peterson; and Executive Assistant Karen Strejc.
CHANGES TO AGENDA Chief Charlton noted B-4 was added to the agenda regarding the intergovernmental agreement (IGA) with Estacada Fire District #69.
President Wall thanked Vice President Syring for conducting the meeting in October.
III. APPROVAL OF MINUTES OF REGULAR BOARD MEETING OCTOBER 16, 2017
Since there were no corrections or additions to the minutes of the regular board meeting on October 16, 2017, the minutes were approved as written. President Wall abstained.
IV. PUBLIC COMMENT None.
V. BUSINESS B-1 Request Board Approval of Christina Day as Budget Officer for 2018-2019 Chief Charlton noted the approval of a budget officer is an action taken each year as the following fiscal year’s budget is developed.
Director Trotter moved, seconded by Director Cross to approve Christina Day as the Budget Officer for 2018-2019. The motion carried unanimously.
1 11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com
B-2 Request Board Approval of Contract for Emerick Construction for Station 19 DC Hari noted an action request to enter into a contract with Emerick Construction. A Board resolution was passed in May to add Station 19 to the contract. The funds would result from the general obligation bond.
It was noted the additional cost to Station 19 was due to an increase in costs from lack of competition and a septic tank.
Director Cross moved and Director Syring seconded the motion to approve the contract for Emerick Construction for Station 19. The motion carried unanimously.
B-3 Request Board Approval to Purchase Staff Vehicles DC Hari turned it over to Division Chief Conway who shared that staff vehicles were provided for employees to use in the performance of their duties. Vehicles are periodically replaced and the Fleet Director would continue to evaluate the condition and service life. The new vehicles would be purchased following adopted purchasing policies.
Director Joseph moved and Director Cross seconded the motion to approve the purchase of staff vehicles. The motion carried unanimously.
B-4 Request Board Approval of Amended IGA with Estacada Fire District #69 Chief Charlton shared that the Fire District’s interagency committee met and provided amendments to Estacada Fire. Their Board unanimously approved amendments. The amendments clearly showed the changes: utilize one of their employees in training and a request for a feasibility study to be completed by December 2018. The Interagency Committee would work on the scope of study and be in place by February 2018. Chief Charlton met with Director Syring to answer questions and concerns.
Director Cross noted it was moving in the right direction by having a feasibility study.
Director Joseph thanked Directors Syring and Cross for asking for clarifications regarding areas of concern with the IGA.
Director Trotter noted it was good to have Eagle Creek Station 18 staffed for 40-hours per week. He was in favor of this.
Director Syring thanked Chief Charlton for answering his questions regarding the Estacada IGA.
Director Wall asked who would pay for the feasibility study. Chief Charlton noted each agency would pay half. The Fire District anticipates three proposals for the feasibility study, which would be an unbudgeted expenditure for both agencies. There was a possibility the expenditure could be added to next year’s budget. Chief Charlton and DC Whiteley would attend the work session in January for Estacada.
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Director Joseph moved and Director Syring seconded the motion to approve the amended IGA with Estacada Fire District #69. The motion carried unanimously.
VIII. OTHER BUSINESS OB-1 Board Policy Manual Update Director Wall noted the main policy had been updated. There was discussion to change the time of the board meeting from 6:30 pm to 6:00 pm. The change in time would require a change to the board policy manual, which would take several months. Staff and the board weighed in and shared it was a good idea to change the start time.
Director Wall suggested to begin the process for the policy change at the next board meeting.
Chief Charlton noted the first changes would be in December, a second reading in January, and would all take effect in March 2018.
OB-2 Legislative Update Lobbyist Ingram reported that legislative days were held the previous week and various changes were made to the legislative positions. Committees would be hearing issues for public safety and would discuss wildfire seasons.
OB-3 Strategic Planning Retreat Summary Chief Charlton shared a summary from the Fire District’s Strategic Planning Retreat, which was heavy on EMS. Chief Conway shared trends and discussed these with the Board EMS Committee several weeks ago and would like include these changes in the Strategic Business Plan (SBP) in January.
Chief Conway noted discussion centered on community assistance and expanding the role. Chief Charlton discussed how to improve dispatch services and how to dispatch triage calls. The written report would include major initiatives that would be included in the SBP in January.
Director Joseph credited the Clackamas Review with sharing how much the Fire District was doing to help the community. The Fire District would continue moving forward to not have fire engines attend EMS calls. The Fire District had programs to provide more efficient ways to support the community such as a Community Paramedic and a Single-Role Paramedic.
OB-4 Station 19 Update Volunteer Services Chief Deters noted ODOT approved the sprinkler hook-up, electrical engineer provided report of needed repairs, and the electrical work would be completed within four to five days. The crews would begin moving back into the station slowly.
OB-5 Operation Santa Update Volunteer Services Chief Deters noted the first Operation Santa parade would be held on Friday, November 24. Volunteer Jeremy Neel would be the Warehouse Manager for the second year in a row. Donation barrels would be delivered this week to the stations and businesses. Friends and Family Night at the warehouse would take place on Wednesday, December 13.
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OB-6 Car Pilot Program Division Chief Scheirman shared that six days of data was available thus far. Lt. Jed Wachlin was the Fire District’s Car Pilot Program (Car 321) and spent the first two days equipping his retired Battalion Chief vehicle. Car 321 was dispatched to 53 incidents, arrived on scene 39 times with 27 of those not requiring engines. A further break down noted Lt. Wachlin was getting out 6-10 times per day, four days a week, Monday through Thursday. It was Division Chief Scheirman’s recommendation to continue with the program.
Division Chief Scheirman shared that he had a voice message of a citizen with a smoke alarm issue. Technical difficulties prevented the message from being played. Lt. Wachlin supported the citizen with their smoke alarm. The citizen had positive comments to share about Lt. Wachlin and was very appreciative of his help.
Car 321 would be dispatched to Station 1’s FMZ immediately; however if the call was determined as upper end, then engines would be first due. If the call was for a cardiac arrest, then it would only be Car 321. The Fire District was working with CCOM on how to dispatch Car 321.
Director Joseph noted when Car 321 was first discussed, there were safety concerns for him to be by himself. Division Chief Scheirman noted Lt. Wachlin’s experience within the Fire District and he’s been advised if the situation was uncomfortable, he was to ask for backup. Director Joseph asked whether the Fire District should put out a press release regarding Car 321. Chief Charlton noted it would be more appropriate after the pilot program was completed.
OB-7 Bond Projects Update Division Chief Corless shared a video of the developmental stages of construction of the Fleet/Logistics building and explained what had been completed to-date. There would be further progress in the next four to six weeks.
Station 16 received a stop work order because it didn’t have all of the information for an environmental engineer. The construction would be at a standstill until the issue was resolved.
All of the buildings for the temporary Station 16 that is located at the Clackamas Community College’s Oregon City campus were in place. The power was turned on last Friday and crews would move in this Wednesday.
OB-8 Board Informational Items Chief Charlton and several board members attended the Oregon Fire Service Conference, which was hosted by the Oregon Fire District Directors Association (OFDDA). Directors Cross, Syring, and Trotter expressed that they all had good experiences.
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OB-9 Board Committee/Liaison Reports EMS Committee Director Cross met with Chief Charlton, Division Chief Conway, and Director Joseph to be brought up to speed with reductions, dispatch challenges, and how to move forward.
Foundation Liaison Director Trotter noted the next meeting was on November 28. He shared the Foundation’s Executive Committee would be recommending for Estacada Fire to become a liaison with the Foundation. They would be able to participate, but no ability to vote and there would be no financial obligations.
Interagency Committee Director Syring reported that the committee met with representatives from the City of Oregon City on November 7. The Committee shared about the Station 16 relocation and the status of the new Station 16. Oregon City shared about development updates and homelessness.
Director Joseph noted the Commissioner shared how impressed he was with the crew that had attended a meeting. It was noted the crew did a great job.
VIII. INFORMATIONAL ONLY R-1a Chief’s Report Chief Charlton completed Entry-Level Firefighter interviews and extended 15 job offers. One academy would begin in January and one academy in April.
The Fire District completed the ISO process and were given a rating of a 3. Chief Charlton and DC Whiteley met with ISO to discuss the rating, as the Fire District was very close to a 2. The Fire District resubmitted information and should know the outcome by mid-December.
Staff submitted information to SDIS to receive up to a 10% discount in property and casualty insurance.
The Fire District participated in the second annual Thanksgiving Shopping Challenge at the Happy Valley Fred Meyer’s. The competition was Public Safety (Fire District and contracted Happy Valley Police Department) received a donation of $3,000 for Operation Santa. The Principals from two area elementary schools from North Clackamas School District received a donation of $1,000, which went to the Wichita Community Center.
R-1b Business Services Division As submitted.
DC Whiteley noted the Fire District was preplanning for the future Admin building and received staff input. A pre-application with Clackamas County was due on December 6. The next steps would be planning.
The Admin remodel was mostly completed and awaiting furniture.
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Fire Prevention It was noted that October was a very busy month with station open houses every weekend. Additionally, staff were reviewing policies District-wide to make updates.
R-1c Emergency Services Division DC Hari noted the Fire District would be holding a breaking ground ceremony for the new Damascus Station 19 on December 12 at 1:00 pm. The construction would begin the end of December.
R-1c.1 Emergency Medical Services Division Chief Conway shared that Community Paramedic Cook applied for and received a $10,000 grant from Clackamas County for the Community Paramedic program. She also entered a contest at a conference and won $1,000. Division Chief Conway would forward the Facebook link to the board.
Community Paramedic Cook coordinated the inaugural Resource Fair in Oregon City, which offered employment resources, housing resources, and flu shots. There were over 50 people who attended and Community Paramedic Cook did a fantastic job.
R-1c.2 Operations As submitted
R-1c.3 Training As submitted.
Division Chief Corless noted the Recruit Academy for Single-Role Paramedic would begin January 2 and the Firefighter recruit academy would begin later in the month of January.
R-1c.4 Volunteer Services Volunteer Services Chief Deters reported a breakdown of training activity for the month of October: 10/04/17 - Vent/Fire attack 10/05/17 - Vent/Fire attack 10/11/17 - Accountability 10/12/17 - Accountability 10/21/17 - Water Supply 10/25/17 - Advancing hose/ladders 10/25/17 - Rehab Support drill 10/26/17 - Advancing hose/ladders
EMS Training: 10/18/ 17- EMS –E-PCR- Charting 10/19/17 - EMS - E-PCR- Charting
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Station Coverage: Station 12 – 21/31 Station 13 – 19/31
Rehab/Water Tender Group – 19/31
It was noted that one third of the new hires came from the Volunteer program. The next recruitment would begin in March. There would be one academy per year and would begin in September.
R-1c.5 Volunteer Services President’s Report Volunteer Association President Kragero provided an overview of events that Volunteers participated in for the month of October: Public Education participated in a drill at Blue Heron in Oregon City. Burn-to-learn off 82nd Drive. Happy Valley Harvest Festival: handed out fire education. Halloween party/Open House at Station 18 on October 31 and provided dinner for the community. Working on new mission statement for the Volunteers. Working on how to prepare Volunteers for the Fire District’s line positions.
R-1d Financial Services Finance Director Day completed field work for the audit and a report would be presented in December. The interest rates were increasing from 1.45% to 1.55%.
Director Cross inquired about the conflagration costs and whether they would be covered. Chief Charlton noted the Fire District was over in personnel expenses. The fire expenses would be captured and would also include Eagle Creek Fire and fires in southern California. Chief Charlton thanked Finance and the strike team members for preparing reimbursements, which could take up to two years to receive.
B. Correspondence Noted.
C. Informational Items Noted.
Director Cross shared that he talked to retired Deputy Chief, Jamie Karn, and he was doing well.
D. Next Meeting Next meeting December 18, 2017 at 6:30 pm at Mt. Scott Station 5.
The regular board meeting was recessed at 7:51 pm.
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A 10 minute break was taken before beginning the Executive Session.
During the break, Director Cross’s and Director Trotter’s birthdays were celebrated.
The Executive Session came to order at 8:06 pm.
VIII. EXECUTIVE SESSION REGARDING PERFORMANCE EVALUATIONS OF PUBLIC OFFICERS AND EMPLOYEES PURSUANT TO ORS 192.660(2)(i)
The Executive Session adjourned at 9:01 pm.
IX. REGULAR BOARD MEETING RECONVENED The regular board meeting reconvened at 9:01 pm.
X. ADJOURNMENT The regular board meeting adjourned at 9:02 pm.
Karen Strejc Executive Assistant
______President Marilyn Wall Secretary Don Trotter
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B-1 Clackamas Fire District #1
Memo To: Chief Fred Charlton and Board of Directors From: Finance Director Christina Day CC: Date: December 18, 2017 Re: Annual Audited Financial Report – Fiscal 2016-17
Attached is the audit report for Fiscal 2016-17. Included with the audit report are additional statements from the auditors that are required by the Auditing Standards Board, a committee of the American Institute of Certified Public Accountants (AICPA). Russell Ries from Jarrard, Seibert, Pollard & Company, LLC CPA’s will be reporting at the board meeting on Monday, December 18, 2017.
Recommendation: Staff recommends Board approval of the Audit Financial Report for Fiscal 2016-17.
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Clackamas Fire District #1
Memo To: Board of Directors Chief Charlton From: Finance Director Day Date: December 18, 2017 Re: Property/Casualty Insurance Renewal for 2018
Action Request approval of Property/Casualty Insurance with Special Districts Insurance Services (SDIS), formerly known as Special Districts Association of Oregon (SDAO).
Background Attached you will find information provided by Wilson-Heirgood Associates (WHA) regarding the District’s insurance renewal for the 2018 calendar year. WHA received a quote from SDIS for coverage; other carriers declined to quote or were not qualified per bid specifications.
The proposal from SDIS includes an increase to overall premiums over last year of 7% or just under $15,000 partly due to an increase in vehicles and apparatus covered under the plan. An Insurance Renewal Cost Comparison with Prior Year and Budget is included for your review.
All of the coverage documents have been included in this packet for your review.
Budget Implications The Fiscal 2017-18 Budget includes $230,543 for insurance coverage. The Property/Casualty Insurance coverage quote is $205,741. Fire District #1 Recommendation Staff requests approval of the Property/Casualty Insurance renewal with Special Districts Insurance Services in the amount up to $205,741.
Page 1 CLACKAMAS COUNTY FIRE DISTRICT #1
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2018 INSURANCE SUMMARY 4 SCHEDULES OF INSURANCE
Automobile Schedule APD Collision Comp Code Year Make Description VIN Valuation Deductible Deductible Value 2404 2018 Freightliner M2106 1FVACYFE0JHHF9556 Replacement $1,000 $1,000 $500,000 2338 2017 Freightliner Tanker 1FVHCYCY5HHHF9317 Replacement $1,000 $1,000 $270,000 2337 2017 Freightliner Tanker 1FVHCYCY3HHHF9316 Replacement $1,000 $1,000 $270,000 2336 2017 Freightliner Tanker 1FVHCYCY1HHHF9315 Replacement $1,000 $1,000 $270,000 2307 2017 Freightliner Heavy Brush 1FVDCYCY8HHHF9360 Replacement $1,000 $1,000 $375,000 2306 2017 Freightliner Heavy Brush 1FVDCYCY9HHHF9352 Replacement $1,000 $1,000 $375,000 2-571 2017 Ford Explorer UT 1FM5K8B81HGB34144 Replacement $1,000 $1,000 $40,000 3563 2017 Ford F350 Super Cab 4X4 1FT8X3B61HEB86115 Replacement $1,000 $1,000 $45,000 3564 2017 Ford F350 Crew Cab SS 4X4 1FT8W3B66HEB86114 Replacement $1,000 $1,000 $60,000 207 2017 Pierce Arrow XT 4P1BCAGF3HA017372 Replacement $1,000 $1,000 $1,100,000 208 2017 Pierce Arrow XT 4P1BCAGF5HA017373 Replacement $1,000 $1,000 $1,100,000 2123 2017 Pierce Frontline 4P1BAAGF8HA017390 Replacement $1,000 $1,000 $600,000 2124 2017 Pierce Frontline 4P1BAAGFXHA017391 Replacement $1,000 $1,000 $600,000 2125 2017 Pierce Frontline 4P1BAAGF1HA017392 Replacement $1,000 $1,000 $600,000 2126 2017 Pierce Frontline 4P1BAAGF1HA017649 Replacement $1,000 $1,000 $600,000 2127 2017 Pierce Frontline 4P1BAAGF8HA017650 Replacement $1,000 $1,000 $600,000 2128 2017 Pierce Frontline 4P1BAAGFXHA017651 Replacement $1,000 $1,000 $600,000 2920 2017 Utility Trail Dust Flatbed Trailer 1P9BF6208HB647209 Replacement $250 $250 $15,000 2017 Pierce 2-365 4P1BBAGF3HA017942 Replacement $1,000 $1,000 $900,000 2568 2016 Ford Explorer 4DR 4WD 1FM5K8B87GGA97048 Replacement $1,000 $1,000 $31,500 2122 2016 Pierce Dash CF Engine 4P1BAAGFXGA015753 Replacement $1,000 $1,000 $530,000 2445 2016 Ford F450 Ambulance 1FDUF4HT2GEB06254 Replacement $1,000 $1,000 $45,000 2569 2016 Chevrolet Tahoe 1GNSKFEC8GR230214 Replacement $1,000 $1,000 $40,000 2570 2016 Chevrolet Tahoe 1GNSKFEC7GR231046 Replacement $1,000 $1,000 $40,000 2538 2016 Ford Transit Connect XLT Van NM0LS7F76G1249425 Replacement $1,000 $1,000 $23,000 2446 2016 Ford F450 Ambulance 1FDUF4HT5GEC72820 Replacement $1,000 $1,000 $225,000 2919 2016 Utility Continental Cargo Trailer 5NHUTW018GF701619 Replacement $1,000 $1,000 $3,400 2539 2016 Ford Fire Prevention Truck 1FTFX1EG1GFD42601 Replacement $1,000 $1,000 $30,000 3564 2016 Chevrolet Tahoe 1GNSKFEC9GR232554 Replacement $1,000 $1,000 $40,000 2583 2015 Dodge Ram (Fleet Maintenance) 3C7WRLBL5FG651706 Replacement $1,000 $1,000 $63,000 2537 2015 Ford F150 Supercab 4x4 1FTEX1E80FKE51660 Replacement $1,000 $1,000 $28,000 2566 2014 Ford Explorer 1FM5K8B83EGA91857 Replacement $1,000 $1,000 $26,500 2705 2014 Ford F-350 1FT8W3B67EEA67886 Replacement $1,000 $1,000 $56,000 2567 2014 Ford Explorer 1FM5K8B85EGA91858 Replacement $1,000 $1,000 $26,500 2534 2014 Ford Fusion 3FA6P0G71ER212993 Replacement $1,000 $1,000 $17,900 2535 2014 Ford Fusion 3FA6P0G73ER212994 Replacement $1,000 $1,000 $17,900 2120 2014 Pierce Pumper 4P1CN01D8EA014303 Replacement $1,000 $1,000 $520,000 2205 2014 Pierce Arrow XTTiller 4P1CA01D6EA014425 Replacement $1,000 $1,000 $1,200,000 2530 2013 Ford Explorer 1FM5K8B84DGB28574 Replacement $1,000 $1,000 $23,000 2529 2013 Ford Explorer 1FM5K8B82DGB28573 Replacement $1,000 $1,000 $23,000 2533 2013 Ford F250 Pickup 1FT7X2B64DEA43644 Replacement $1,000 $1,000 $26,530 2531 2013 Ford Explorer 1FM5K8B83DGC20856 Replacement $1,000 $1,000 $23,369 2532 2013 Ford Explorer 1FM5K8B85DGC20857 Replacement $1,000 $1,000 $23,369 2536 2013 Ford F-150 1FTEX1CM6DFE08530 Replacement $1,000 $1,000 $21,500 2335 2012 E-One Tender 1HTWGAZT1DJ296240 Replacement $1,000 $1,000 $252,000 3505 2012 Ford Econoline Wagon 1FBSS3BS5CDA23214 Replacement $1,000 $250 $25,095
2018 INSURANCE SUMMARY 5 Automobile Schedule APD Collision Comp Code Year Make Description VIN Valuation Deductible Deductible Value 2206 2012 Pierce Dash CF Quint 105' HD 4PICN01D1CA012485 Replacement $1,000 $1,000 $640,000 2704 2011 Ford F350 Crew Cab BC Chief Veh 1FT8W3B61BEB57904 Functional $1,000 $1,000 $50,000 2364 2011 Ford F550 Rescue 1FD0W5HT3BEB57906 Replacement $1,000 $1,000 $175,000 2528 2011 Chevrolet Colorado 4WD ExCab 1GCJTBF91B8116082 Functional $1,000 $1,000 $25,000 2582 2011 Ford E-350 Econo Cut - Logistics 1FDSE3FL5BDA38540 Functional $1,000 $1,000 $27,000 2119 2011 Pierce Pumper Engine 4P1CJ01A4BA012190 Replacement $1,000 $1,000 $500,000 2913 2011 Utility Trailer 4YMUL1419BN005704 Functional $250 $250 $1,654 2912 2011 Utility Trailer 4YMUL0810BN009189 Functional $250 $250 $5,438 3504 2011 Chevrolet HHR 3GNBACFU0BS551808 Functional $500 $100 $18,248 3700 2011 Ford F350 4x4 Rescue 1FT8W3B62BEB10588 Replacement $1,000 $1,000 $60,000 2118 2010 Pierce Impel Pumper 4P1CJ01A2AA011120 Replacement $1,000 $1,000 $500,000 2363 2010 Ford F550 Rescue/Squad 1FD0W5HT1BEB57905 Replacement $1,000 $1,000 $175,000 3503 2010 Chevrolet HHR 3GNBAADB1AS55998 Functional $500 $100 $14,055 3370 2010 Pierce Rescue 4P1CJ01A0AA011133 Replacement $1,000 $1,000 $370,000 2527 2009 Chevrolet Silverado 3GCEK13329G157677 Functional $1,000 $1,000 $25,000 2525 2009 Chevrolet Colorado 1GCCS199198139180 Functional $1,000 $1,000 $16,000 2526 2009 Dodge Caravan - IT Dept 2D4HN11EX9R583316 Functional $1,000 $1,000 $18,000 2442 2009 Ford Ambulance 1FDAF46RX9EA55308 Replacement $1,000 $1,000 $175,000 2116 2009 Pierce Impel Pumper 1P1CJ01A39A010084 Replacement $1,000 $1,000 $500,000 2117 2009 Pierce Engine 1P1CJ01A59A010085 Replacement $1,000 $1,000 $500,000 2443 2009 Ford North Star Ambulance 1FDAF46R09EA24424 Replacement $1,000 $1,000 $175,000 2520 2008 Chevrolet Impala 2G1WB58K789257142 Functional $1,000 $1,000 $16,550 2518 2008 Chevrolet Impala 2G1WB58K189258982 Functional $1,000 $1,000 $16,550 2521 2008 Chevrolet Ext. Cab 2 1GCCS199188165261 Functional $1,000 $1,000 $14,000 2522 2008 Chevrolet Ext. Cab 2 1GCCS199X88166585 Functional $1,000 $1,000 $14,000 2519 2008 Toyota Prius JTDKB20U083324187 Functional $1,000 $1,000 $25,000 2523 2008 Ford Focus - Training Division 1FAHP34N38W137017 Functional $1,000 $1,000 $12,000 2703 2008 Ford F-350 Super Duty 1FTWW31Y98ED23699 Functional $1,000 $1,000 $40,000 2114 2008 Pierce Engine 4P1CI01A08A008732 Replacement $1,000 $1,000 $450,000 2115 2008 Pierce Engine 4P1CI01A28A008733 Replacement $1,000 $1,000 $500,000 2422 2007 International LP 4400 Rescue 1HTMRAZLX8H536366 Replacement $1,000 $1,000 $250,000 2334 2007 Pierce Tanker 1HTWYSBT47J423449 Replacement $1,000 $1,000 $250,000 2360 2007 Freightliner USARResponse Vehicle 1FVACXDC07HX10105 Replacement $1,000 $1,000 $36,500 2516 2007 Chevrolet Malibu 1G1ZT57F17F181518 Functional $1,000 $1,000 $15,000 2515 2007 Chevrolet Malibu 1G1ZT57F27F180569 Functional $1,000 $1,000 $15,000 2514 2007 Chevrolet Silverado 1GCHC29U37E162875 Functional $1,000 $1,000 $20,000 2513 2007 Chevrolet Colorado 1GCCS199278152288 Functional $1,000 $1,000 $15,000 2512 2007 Chevrolet Colorado 1GCCS199778151282 Functional $1,000 $1,000 $15,000 2511 2007 Chevrolet Colorado 1GCCS199978150747 Functional $1,000 $1,000 $15,000 2517 2007 Ford Super Duty Pickup 1FTWX31517EB31047 Functional $1,000 $1,000 $30,000 3563 2007 Chevrolet Suburban 3GNGK26K37G271161 Functional $1,000 $1,000 $70,000 3143 2007 Pierce Pumper 4P1CD01E77A006756 Replacement $1,000 $1,000 $400,000 3142 2007 Pierce Pumper 4P1CD01E57A006755 Replacement $1,000 $1,000 $400,000 2702 2006 Ford F-250 BC Vehicle 1FTSW21596EB58717 Functional $1,000 $1,000 $50,000 2362 2006 Pierce Dash Heavy Rescue 4P1CD01H76A006278 Replacement $1,000 $1,000 $500,000 2112 2006 Pierce Saber Pumper 1PICS01A96A005724 Replacement $1,000 $1,000 $500,000 2113 2006 Pierce Engine 4P1CD01H66A006529 Replacement $1,000 $1,000 $500,000 3502 2006 Chevrolet Impala 2G1WT58K969349332 Functional $1,000 $1,000 $16,791 3562 2005 Chevrolet Tahoe 1GNEK13T45J185240 Functional $500 $100 $50,000 2906 2005 Scotty Fire Safety Trailer 1SSTT35T3511SS948 Functional $1,000 $1,000 $55,000 2361 2005 Pierce Dash Rescue 4P1CD01H25A005182 Replacement $1,000 $1,000 $500,000 2510 2005 Chevrolet Astro 1GCDN19X65B131585 Functional $1,000 $1,000 $20,000 3321 2005 Ford F550 Brush Truck 1FDAF57Y95EB79785 Replacement $1,000 $1,000 $85,000 2581 2004 Isuzu Box Van JALF5C13147700076 Functional $1,000 $1,000 $50,000 2508 2004 Ford Pickup 1FTYR14U34PA33695 Functional $1,000 $1,000 $15,000
2018 INSURANCE SUMMARY 6 Automobile Schedule APD Collision Comp Code Year Make Description VIN Valuation Deductible Deductible Value 2507 2004 Ford Pickup 1FTYR15E64PA33696 Functional $1,000 $1,000 $17,000 2701 2004 Chevrolet Suburban 3GNGK26UX4G141987 Functional $1,000 $1,000 $55,000 2509 2004 Ford Explorer 1FMZU72K74UB65850 Functional $1,000 $1,000 $25,000 2506 2003 Ford Ranger w/Canopy 1FTYR14U13PB64316 Functional $1,000 $1,000 $15,000 2111 2003 Freightliner ALF CAFS 4Z3AAACG63RL79168 Replacement $1,000 $1,000 $500,000 3141 2003 Pierce Pumper 4P1CT02E13A003167 Replacement $1,000 $1,000 $359,000 3320 2002 Ford F550 Brush BV 1FDAX57S0ZEB51037 Functional $1,000 $1,000 $75,000 2109 2001 ALF ALF Pumper 4Z3AAACG11RJ01145 Functional $1,000 $1,000 $150,000 2505 2001 Chevrolet Suburban 3GNGK26U11G248793 Functional $1,000 $1,000 $50,000 2304 2001 Ford F550 Squad 1FDAF57F31EC02244 Functional $1,000 $1,000 $100,000 2305 2001 Ford F550 Fire Truck SQ1 1FDAF57F31ED16597 Functional $1,000 $1,000 $100,000 3400 2001 Ford Rescue 1FDXE45F01HB68983 Functional $1,000 $1,000 $124,062 3501 2000 Ford F150 Pickup 4x2 2FTRX17L4YCB06190 Functional $500 $100 $19,330 2200 2000 Spartan Tractor Drawn Aerial (TDA) 4S7AT429XYC036334 Functional $1,000 $1,000 $100,000 2565 2000 Jeep Cherokee 1J4FF58S8YL269430 Functional $1,000 $1,000 $20,000 3341 2000 Freightliner Tender 1FVXTMEB1YHA41507 Functional $1,000 $1,000 $150,000 3340 2000 Freightliner Tender 1FVXTMEBXYHA41506 Functional $1,000 $1,000 $150,000 2444 1999 Ford Ford Medic 1FDXE40F4XHA65257 Functional $1,000 $1,000 $20,000 2107 1999 Freightliner ALF Pumper 4Z36ESEB6XRB25292 Functional $1,000 $1,000 $150,000 2105 1999 Freightliner ALF Pumper 4Z36ESEB4XRB25291 Functional $1,000 $1,000 $150,000 2108 1999 Freightliner ALF Pumper 4Z36ESEB8XRB25293 Functional $1,000 $1,000 $150,000 2106 1999 Freightliner ALF Pumper 4Z36ESB2XRB25290 Functional $1,000 $1,000 $150,000 2502 1999 Ford Van IFBSS3155XHB28240 Functional $1,000 $1,000 $30,420 2905 1999 Manufactured Fire Safety Trailer 1SSTT1PTXX11SS482 Functional $1,000 $1,000 $30,000 2203 1999 Pierce Dash Quint 4P1CT02S3XA001402 Functional $1,000 $1,000 $350,000 2104 1998 Pierce Arrow Pumper 4P1CA02G5WA00557 Functional $1,000 $1,000 $150,000 3450 1996 Freightliner Rescue 1FV3ELBD2VH696678 Functional $1,000 $1,000 $115,000 2303 1995 Dodge Brush Rig 1B6MF36C8SS361992 Functional $1,000 $1,000 $90,000 2302 1994 Dodge Brush Rig 1B6MF36C9RS703797 Functional $1,000 $1,000 $90,000 2202 1994 Simon Duplex LT 1S91F74JXR1020026 Functional $1,000 $1,000 $50,000 3140 1994 E-One Pumper 4ENDAAA88R1003079 Functional $1,000 $1,000 $125,000 2121 1994 E-One Pumper 4ENDAAA84R1003080 Functional $1,000 $1,000 $125,000 2333 1993 International Tender 1HTSHADRORH523486 Functional $1,000 $1,000 $125,000 2402 1992 Ford Marion Rescue 2FDLF47M8NCA64794 Functional $1,000 $1,000 $80,000 2332 1986 Ford Tender 1FDU90R8GVAL1115 Functional $1,000 $1,000 $140,000 148 1948 Ford Pumper 98EQ28383 Functional $1,000 $1,000 $20,000 146 1946 Chevrolet Fire Truck - Antique TBD Functional $1,000 $1,000 $5,000 155 1942 Chevrolet Fire Engine 2372 Functional $1,000 $1,000 $3,000 1936 Dodge Fire Truck - 1 Ton Antique 000000B656425 Functional $1,000 $1,000 $15,000
2018 INSURANCE SUMMARY 7 Property Schedule Covered Personal Location Construction Property Property Code Premises Address Class FPC SQFT Deductible Value Value Valuation 08-01 400 Building 6596 SE Lake Road JOISTED MASONRY 2 2136 $2,500 $299,531 $684,707 Replacement 17-01 Beaver Creek Fire Station #10 22310 Beavercreek Road FRAME 2 13536 $2,500 $2,480,210 $210,584 Replacement 17-02 Beaver Creek Fire Station #10 22310 Beavercreek Road FRAME 2 64 $2,500 $2,350 $1,723 Replacement 26-01 Carver Radio Tower 16696 South Outlook Rd FIRE RESISTIVE 5 $2,500 $250,619 $0 Replacement 02-01 Clackamas Station #8 16100 SE 130th FRAME 2 8475 $2,500 $1,393,720 $180,437 Replacement 01-03 Clackamas Training Center 15990 SE 130th St FIRE RESISTIVE 2 2880 $2,500 $178,429 $0 Replacement 01-01 Clackamas Training Center 15990 SE 130th FRAME 2 4942 $2,500 $637,557 $131,313 Replacement 01-02 Clackamas Training Center 15990 SE 130th FIRE RESISTIVE 2 1280 $2,500 $569,827 $0 Replacement 14-03 Clarkes Fire Station #13 25675 S Beavercreek FRAME 2 3100 $2,500 $306,814 $0 Replacement 14-01 Clarkes Fire Station #13 25675 S Beavercreek FRAME 2 1792 $2,500 $205,687 $57,412 Replacement Clarkes Fire Station #13 25675 S Beavercreek FRAME 2 $0 $27,250 Replacement 27-01 Fire Station #14 28655 SE Hwy 212 JOISTED MASONRY 2 14927 $2,500 $2,617,218 $292,914 Replacement 27-02 Fire Station #14 28655 SE Hwy 212 JOISTED MASONRY 2 195 $2,500 $113,628 $44,524 Replacement 27-03 Fire Station #14 28655 SE Hwy 212 FRAME 2 4095 $2,500 $458,184 $36,320 Replacement 27-04 Fire Station #14 28655 SE Hwy 212 FRAME 2 928 $2,500 $63,455 $8,787 Replacement 27-05 Fire Station #14 28655 SE Hwy 212 MASONRY NONCOMBUST 2 2592 $2,500 $378,522 $5,858 Replacement 29-01 Fire Station #18 32200 SE Judd Road FRAME 2 6554 $2,500 $1,083,852 $46,866 Replacement 28-01 Fire Station #19 20100 SE Hwy 212 FRAME 2 3255 $2,500 $574,362 $53,311 Replacement 10-02 Fire Station #4 6600 SE Lake Road JOISTED MASONRY 2 11720 $2,500 $2,273,898 $210,584 Replacement Fire Station #7-Tuff Shed 8' X 12" 10921 SE 172 Ave FRAME 2 $0 $1,900 Replacement 16-01 Fire Station #7 10921 SE 172 Ave FRAME 2 6800 $2,500 $1,235,787 $87,875 Replacement Fuller Road Property 11406 SE Fuller Rd FRAME 3 852 $2,500 $125,499 $0 Replacement 06-01 Happy Valley Fire Station #6 12900 SE King JOISTED MASONRY 5 6997 $2,500 $1,370,623 $142,240 Replacement 18-01 Highland Butte Radio Tower 25315 S Beeson Road FIRE RESISTIVE 2 1637 $2,500 $354,776 $0 Replacement 15-01 Highland Fire Station #20 22295 S Lower Highland Rd JOISTED MASONRY 2 1024 $2,500 $101,231 $6,854 Replacement 21-02 Hilltop Station #16 19340 Molalla Avenue MASONRY NONCOMBUST 2 400 $2,500 $55,203 $110,408 Replacement 21-03 Hilltop Station #16 19600 Molalla Avenue FRAME 2 1512 $2,500 $78,030 $31,212 Replacement 04-01 Holcomb Fire Station #9 300 Longview Way FRAME 2 3993 $2,500 $679,797 $114,295 Replacement 22-01 John Adams Station #15 624 7th Street FRAME 2 13250 $2,500 $0 $172,302 Replacement 05-01 Logan Fire Station #12 18081 S Harding Way FRAME 2 3600 $2,500 $549,955 $114,295 Replacement 05-02 Logan Fire Station #12 18081 S Harding Way FRAME 2 900 $2,500 $62,280 $2,792 Replacement 19-01 Milwaukie Station #2 3200 SE Harrison FRAME 5 $2,500 $0 $130,325 Replacement 20-01 Mount Scott Fire Station #5 9339 SE Causey Way JOISTED MASONRY 2 14389 $2,500 $2,761,014 $117,165 Replacement 13-01 Oak Grove Fire Station #3 2930 SE Oak Grove Blvd. JOISTED MASONRY 2 17544 $2,500 $2,896,994 $287,171 Replacement 24-1 Pleasant Valley Golf Course 12300 SE 162nd FRAME 5 $2,500 $0 $0 Replacement 03-01 Redland Fire Station #11 18265 S Redland Road FRAME 2 7217 $2,500 $1,263,150 $175,748 Replacement 23-01 South End Station #17 19001 South End Road FRAME 2 6464 $2,500 $1,112,812 $124,798 Replacement 09-01 Town Center Fire Station #1 11300 SE Fuller Road JOISTED MASONRY 2 15546 $2,500 $2,924,772 $300,436 Replacement 09-02 Town Center Fire Station #1 11300 SE Fuller Road FRAME 2 800 $2,500 $99,367 $34,460 Replacement 12-01 Training/Wellness/FacMtncCenter 16170 SE 130th MASONRY NONCOMBUST 2 12675 $2,500 $1,592,332 $281,540 Replacement Vacant Land-19750 SE Damascus Ln 19750 SE Damascus Ln NONCOMBUSTIBLE 2 $2,500 $0 $0 Replacement 25-1 Warehouse 15800-15830 SE 130th Ave FRAME 2 6300 $2,500 $570,035 $541,216 Replacement
2018 INSURANCE SUMMARY 8 Equipment Schedule Equipment Code Description Coverage Class Serial# Deductible Value Valuation 01-01 1999Almar Rigid Aluminum Inflatable Vessel/Trlr Scheduled Mobile Equipment AUC2765CJ899 $1,000 $30,000 Stated Value Norlift Roll Lift Powered Stacker Scheduled Mobile Equipment $1,000 $9,000 Stated Value Miscellaenous Equipment Scheduled Personal Property $1,000 $1,340,846 Stated Value New Holland Tool Handler Scheduled Mobile Equipment $1,000 $49,000 Stated Value Equipment at Fire Academy Scheduled Personal Property $1,000 $59,850 Stated Value Equipment at Station 8 Scheduled Personal Property $1,000 $10,900 Stated Value Equipment at Station 11 Scheduled Personal Property $1,000 $21,600 Stated Value Equipment at Station 9 Scheduled Personal Property $1,000 $9,350 Stated Value Equipment at Station 12 Scheduled Personal Property $1,000 $3,850 Stated Value Equipment at Station 6 Scheduled Personal Property $1,000 $16,800 Stated Value Equipment at Station 1 Scheduled Personal Property $1,000 $117,200 Stated Value Equipment at Station 4 Scheduled Personal Property $1,000 $26,000 Stated Value Equipment at Station 10 Scheduled Personal Property $1,000 $17,300 Stated Value Equipment at Logistic Center Scheduled Personal Property $1,000 $200,000 Stated Value Equipment at Station 3 Scheduled Personal Property $1,000 $77,750 Stated Value Equipment at Station 13 Scheduled Personal Property $1,000 $3,050 Stated Value Equipment at Station 14 Scheduled Personal Property $1,000 $550 Stated Value Equipment at Station 5 Scheduled Personal Property $1,000 $26,000 Stated Value Equipment at Station 15 Scheduled Personal Property $1,000 $20,000 Stated Value Equipment at Station 16 Scheduled Personal Property $1,000 $30,000 Stated Value 01-04 Boat Trailer Scheduled Mobile Equipment 5KTBS201X3F115384 $1,000 $3,000 Stated Value 02-06 Cataraft Boat Scheduled Mobile Equipment 4CIC4119B606 $1,000 $7,000 Stated Value Equipment at Station 2 Scheduled Personal Property $1,000 $30,000 Stated Value Equipment at Station 7 Scheduled Personal Property $1,000 $30,000 Stated Value Aspen Portable Water Purification System Scheduled Personal Property $1,000 $15,000 Stated Value National VHF Radio Repeater System Scheduled Personal Property $1,000 $60,000 Stated Value F3 Repeater System Scheduled Personal Property $1,000 $50,000 Stated Value 08-09 2010 Maravia Raft Scheduled Mobile Equipment $1,000 $4,654 Stated Value 09-10 2011 Gator Scheduled Mobile Equipment 1M0825GSPBM026997 $1,000 $12,781 Stated Value 02-11 2012 Tailwind Utility Trailer Scheduled Mobile Equipment $1,000 $10,000 Stated Value Utility Trailer Contents Scheduled Mobile Equipment $1,000 $100,000 Stated Value 04-11 22' Rescue Boat Scheduled Mobile Equipment 1F9SB061681370235 $1,000 $80,500 Stated Value 09-10 24' Boat Trailer Scheduled Mobile Equipment 1G9BB2425CC404107 $1,000 $8,000 Stated Value 03-01 1982 Zodiac Boat Scheduled Mobile Equipment YDCLBO66M82B $1,000 $3,000 Stated Value Decon Trailer Contents Scheduled Mobile Equipment $1,000 $115,000 Stated Value 08-12 Reeves 30' Decontamination Trailer Scheduled Mobile Equipment 40LWB24225P110407 $1,000 $61,000 Stated Value 01-13 1995 Great Dane 53' Trailer/Contents Scheduled Mobile Equipment 223899 $1,000 $124,012 Stated Value 11-13 2014 Big Tex Tilt Bed Trailer Scheduled Mobile Equipment 16VCX2026E4048709 $1,000 $5,219 Stated Value HazMat Monitor Scheduled Mobile Equipment RX6849 $1,000 $62,000 Stated Value 1999 Scotty Fire Safety Trailer Scheduled Mobile Equipment $1,000 $40,000 Stated Value Equipment Fire Station #14 Scheduled Personal Property $1,000 $206,500 Stated Value Equipment Fire Station #19 Scheduled Personal Property $1,000 $140,000 Stated Value Equipment Fire Station #18 Scheduled Personal Property $1,000 $127,000 Stated Value Holmatro Extrication Equipment Scheduled Personal Property $1,000 $58,000 Stated Value 12-30 2017 Kubota Tractor Scheduled Mobile Equipment 72489HS $1,000 $32,000 Stated Value
2018 INSURANCE SUMMARY 9 SDIS COVERAGES
PROPERTY See schedules for values and deductibles of covered property
Coverage for: Buildings, Business Personal Property, Tenant’s Improvements and Betterments, and Property of Others, Portable Equipment, Mobile Equipment, Inland Marine Scheduled Items, Electronic Data Processing Equipment and Media (all coverages may not apply to your district. Check your policy declarations for policy limits)
Sublimits (Per Occurrence) The Trust will not pay more than the sub-limits below per occurrence for the Property of Cause of Loss described(see policy for complete list).
$ 500,000 Newly Acquired or Newly Constructed Real Property – 60 Days $ 1,000,000 Business Income $ 5,000,000 Debris Removal – (or 25% of loss, whichever is less) $ 5,000,000 Increased Cost of Construction- Enforcement of Ordinance or Law (or 25% of loss, whichever is less) $ 500,000 Increased Cost of Construction-Cost Resulting from Unforseen Delay (or 25% of loss, whichever is less) $ 1,000,000 Extra Expense – Incl. Electronic Data Processing (EDP) Extra Expense $ 500,000 Newly Acquired Personal Property – must be reported within 60 days $ 100,000 Each for: Mobile Equipment of others that is within your Care, Custody or Control or Rented or Leased for up to 30 days. Interruption of Utility Services Property of Employees/Volunteers (subject to a $5,000 max. per person) $ 250,000 Each for: Accounts Receivable Valuable Papers and Records Property in Transit Personal Property in the Care, Custody or Control other than mobile equip. $ 50,000 Pollutant Clean Up & Removal from Land or Water(or 20% of the location value) $ 25,000 Property Damaged by Computer Virus $ 10,000 Unscheduled Fine Arts
2018 INSURANCE SUMMARY 10 EQUIPMENT BREAKDOWN SUPPLEMENTAL COVERAGE
“Covered Equipment” as defined in the Coverage form, located at Covered Property listed and specifically described on the Schedule of Property Values on file with the Truct (SDIS).
Sublimits (Per Occurrence) The Trust will not pay more than the sub-limits below per occurrence for the Property of Cause of Loss described.
$ 1,000,000 Business Income/Extra Expense (excludes any Named Participant generating or distributing electricity) 365 Days Ordinary payroll $ 1,000,000 Utility Interruption (Indirect – Business Income) $ 250,000 Utility Interruption (Direct – Spoilage Damage) $ 1,000,000 Contingent Business Interruption $ 1,000,000 Spoilage Damage $ 10,000,000 Expediting Expenses $ 1,000,000 Ammonia Contamination $ 1,000,000 Water Damage $ 1,000,000 Hazardous Substances $ 15,000 /30 Days – Fungus, Wet and Dry Rot $ 1,000,000 Media & Data $ 1,000,000 Green Upgrades $ 2,500,000 Ordinance or Law: Demolition and Increased Cost of Construction for Undamaged Portion of Building 120 Days – No Sublimit – Newly Acquired Locations Included Brands and Labels Included CFC Refrigerant Included Computer Equipment
See coverage declarations for Deductibles.
2018 INSURANCE SUMMARY 11 PUBLIC ENTITY LIABILITY
$ 500,000 Per Occurrence Limit (no aggregate) $ 9,500,000 Increased Limits of Liability
Coverages Included: Tort Liability – Coverage A Federal Acts Liability – Coverage B Other Jurisdictions – Coverage C Employee Benefits Liability Wrongful Acts/Public Officials Employment Practices (see below**) $5,000,000 Annual Aggregate Sexual Molestation Emergency Operations Pollution Potable Water Treatment Pollution
Additional Coverages: Annual Aggregate $ 2,500 Ethics Complaint Defense $ 5,000 $ 50,000 EEOC/BOLI Defense Costs $ 50,000 $ 50,000 Lead Liability Defense Costs $ 50,000 $ 500,000 Certified Acts of Terrorism $ 500,000 $ 5,000 OSHA Defense Costs $ 5,000 $ 5,000 Premises Medical Expense $ 5,000 $ 100,000 Limited Pollution Coverage $ 100,000 $ 50,000 Applicators Pollution Coverage $ 50,000 $ 100,000 OCITPA Expense Reimbursement $ 100,000 $ 1,000,000 Data Disclosure Liability $ 1,000,000 $ 25,000 Injunctive Relief Defense Costs $ 25,000 $ 100,000 Criminal Defense Costs $ 100,000
**$25,000,000 maximum per Occurrence limit for all SDIS Trust Participants involved in the same Occurrence. $5,000,000 maximum per Occurrence and annual aggregate limit for all Employment Practices related claims. $25,000 Employment Practices deductible for terminations when SDIS is not contacted for legal advice in advance. $10,000 controlled burn deductible if BPSST guidelines are not followed
AUTOMOBILE LIABILITY: Included in Public Entity Liability
AUTOMOBILE PHYSICAL DAMAGE: Per schedule
HIRED AUTO PHYSICAL DAMAGE: N/A
2018 INSURANCE SUMMARY 12 CRIME
$ 500,000 Employee Theft – Per Loss Includes Faithful Performance of Duty, same limit as A1, CRI-7126 Non-Compensated Officers, Directors-includes Volunteer Workers as employees, Deletion of Bonded Employee and Treasurer/ Tax Collectors Exclusion - CRI-19044
$ 500,000 ERISA Fidelity (same limit as Employee Theft A.1 (CRI-19044) $ 500,000 Forgery or Alteration $ 500,000 On Premises $ 500,000 In Transit $ 500,000 Money Order Counterfeit Currency $ 500,000 Computer Fraud $ 100,000 Computer Restoration – same limit as Employee Theft or maximum $100,000 $ 500,000 Funds Transfer Fraud $ 500,000 Personal Accounts Forgery or Alteration – same limit as Employee Theft $ 25,000 Identity Fraud Expense Reimbursement – max $25,000 or Employee Theft Limit $ 500,000 Social Engineering Fraud $ 5,000 Claims Expense
This coverage is subject to the terms and conditions of the policy form and a deductible. Refer to policy forms for additional information.
2018 INSURANCE SUMMARY 13 DEFINITIONS
Physical Damage to Autos of Directors, Officers, Volunteers or employees
The Trust will pay for loss to any automobile owned, leased or used by directors, officers, volunteers and/or employees of the Named Participant which was incurred while being operated directly en route to, during and or directly returning from any official duty authorized by the Named Participant. The Trust will pay the lesser of the following amounts:
1. The Actual Cash Value for an Auto not covered for Auto Physical Damage coverage by any other insurance policy; or 2. The amount of the Auto Physical Damage deductible applicable to any Auto policy insuring the damaged Auto for Auto physical damage coverage.
In no event will the Trust pay for a loss under this coverage F. Physical Damage to Autos of Directors, Officers, Volunteers or Employees to any auto owned, hired or borrowed by the Named Participant.
Functional Replacement & Replacement Cost
A. When a Covered Auto is covered for "Functional Replacement Cost" valuation in the Named Participant's Automobile Schedule filed with the Trust, the most the Trust will pay for a loss to the Covered Auto in any one accident is the lesser of the following amounts:
1. The cost to repair the damaged Covered Auto without deduction for depreciation; 2. The cost to replace the entire Covered Auto (including Permanently Attached Equipment) as of the time of the Loss with a comparable used Auto having the same functional use and of like kind and quality compared to the damaged Covered Auto; 3. The Value applicable to the damaged or stolen Covered Auto as stated in the Automobile Schedule on file with the Trust.
B. When a Covered Auto is covered for "Replacement Cost” valuation in the Named Participant's Automobile Schedule filed with the Trust, the most the Trust will pay for a Loss to the Covered Auto in any one Accident is the lesser of the following amounts:
1. The cost to repair the damaged covered auto without deduction for depreciation; 2. The cost to replace the entire covered auto (including permanently attached equipment) as of the time of the loss, with a comparable new auto of equal quality and usefulness including any upgrades established by the NFPA, U.S. Department of Transportation and/or other Federal State or County authorities; 3. The value applicable to the damaged or stolen covered auto as stated in the Automobile Schedule filed with the Trust.
2018 INSURANCE SUMMARY 14 Other Policies:
Group Accident/Health – 243 - Volunteers Only
1. Provident Insurance 2. #PRCO90932OR100011 3. $20,000 Accidental Death & Dismemberment 4. $20,958.00 Three Year Prepaid 5. 10/01/17 to 10/01/20
Workers’ Compensation
1. SAIF 2. #431322 3. $500,000/$500,000/$500,000 Employers Liability Limits 4. $639,270 Annual premium 5. 07/01/17 to 07/01/18
2018 INSURANCE SUMMARY 15 COMPARISON REPORT
2018 INSURANCE SUMMARY 16 Serious Injury/Fatality
Emergency Contact List
Oregon-OSHA (Death 8 hrs/Hospitalization 24 Hrs) Leave message to document time reported if after hours http://egov.oregon.gov/DCBS/ 503-378-3274 800-452-0311
WHA Insurance Jeff Griffin: Home:541-344-1915 Cell:541-954-5707 800-852-6140 541-342-4441 Steve Silva: Cell: 541-401-4896 Federal Public Safety Officers Benefit Act (PSOB) Fatality or Permanent Disability claims U.S. Dept of Justice Washington D.C 202-307-0635 Fax (202) 514-5956 www.ncjrs.org/pdffiles1/bja/fs000271.pdf (Please note: you must do timely blood draws.) Oregon Public Safety Officers Benefit
Email: [email protected] 888-744-6513
Office of State Fire Marshal
[email protected] 503-373-1540
Oregon Health Division
Ambulance accidents only 503-731-4011 Ext. 633
Workers Compensation Insurance Special Districts Assoc of Oregon (sdao.com) 800-305-1736 SAIF (saif.com) 800-285-8525
Life, Accident & Sickness and Major Medical Call Insurance Agent Insurance Company
State Commander Amanda Schmitt Oregon Fire Service Honor Guard 503-869-8559
Department of Motor Vehicles Only if appropriate
Social Security Administration Only if appropriate
Disaster Property Losses: FEMA 425-487-4604
2018 INSURANCE SUMMARY 17 2018 INSURANCE SUMMARY 18 OB-1
Clackamas Fire District #1 Memo To: Board of Directors, Fire Chief Fred Charlton
From: Division Chief Bill Conway
Date: December 18, 2017
Re: Cost-Based Fee Ordinance
Action Requested Request Board of Directors adopt Ordinance 18-01 and repeal Ordinance 09-01.
Background In 2009, the Fire District adopted Ordinance 09-01 which authorized the Fire District recover certain fees for services in compliance with Oregon law. A resolution further describing the process was also adopted. Since that time, requests for services have increased significantly and some processes have changed. According to the Fire District’s legal counsel, an ordinance can only be changed by resolution if the ordinance allows. A new cost-based fee ordinance must be approved to replace and repeal the current ordinance and resolution.
There are additional cost-based fee opportunities the Fire District does not currently take advantage of. Adopting Ordinance 18-01 will allow the Fire District to recover additional costs for services provided.
Policy Implications Adopting Ordinance 18-01 will repeal Ordinance 09-01 and Resolution 09-01 and amend fees from both of these documents. It will adopt a new cost-based fee rate and schedule (Appendix A) and clarify the process for future amendments of these fees by stating the ordinance may be amended by resolution. Changed highlights include: Added the ability to recover costs from services provided. These include: o Hazardous materials responses o Utility assistance responses o Technical rescue responses o Non-emergency facility responses o Acquired structure live fire events Number of false alarms prior to pursuing cost recovery changed from four (4) to the ability to bill after the initial alarm.
Page 1 Deleted the two-hour scene time restriction from transportation route response fees. Updated ambulance transport fee language to meet intent of the County Ambulance Service Area contract. Updated several fees from flat fees to a cost-based formula for equipment and personnel. Deleted the outdated standardized schedule of costs and replaced with reference to the current Oregon State Fire Marshal Mobilization Plan Rates and Fee Schedule to include current and future Fire District personnel costs.
Budget Implications Unknown at this time.
Recommendation Staff recommends the Board of Directors adopt Ordinance 18-01 and repeal Ordinance 09-01.
Page 2
Clackamas Fire District #1
ORDINANCE NO. 18-01
REPEALING ORDINANCE 09-01; ADOPTING COST-BASED FEES AND RATES FOR DISTRICT PROVIDED SERVICES; AND ALLOWING FOR FUTURE BOARD AMENDMENT OF FEES AND RATES BY RESOLUTION
WHEREAS, Clackamas County Fire District #1 (the District) Board of Directors ("the Board of Directors") desires to adopt an ordinance to enable the District to recover its actual costs for non- emergency response services provided by District personnel; and
WHEREAS, in 2009, the District adopted Ordinance 09-01, which authorized certain fees for services in compliance with Oregon law and the Board of Directors now wishes to repeal Ordinance 09-01 with the goal of amending existing fees, adopting new fees, and clarifying the process for future amendment of such fees;
WHEREAS, ORS 478.410(4) authorizes a District to create fees for any services provided by the District through the adoption of an ordinance; and
ORS 478.310 authorizes the District to recover its reasonable actual expenses for responses in unprotected areas outside of the Fire District, including the contract or reasonable value of use, including repairs and depreciation of equipment and other expenses reasonably incurred in furnishing the firefighting or public safety service; and
WHEREAS, the District Board of Directors has examined the current Oregon State Fire Marshal’s Standardized Cost Schedule from the Oregon Fire Service Mobilization Plan and determined that such costs are reasonable and would satisfactorily reimburse the District for costs incurred in responding in unprotected or inadequately protected areas outside of the District; and
WHEREAS, the fees established by this Ordinance have been evaluated by the Board of Directors and the Directors have reviewed and approved the actual costs of providing such services, responses, or permits; and
WHEREAS, the Board of Directors has determined that the fees do not exceed the actual cost of providing such services, responses, or permits; and
WHEREAS, the Board of Directors has determined that it is fair, reasonable, and appropriate to adopt a cost recovery mechanism to collect the costs of providing such services or responses, and
11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com
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the Board of Directors has determined that such fees will be limited to cost recovery only and will not be used to generate revenue for the District; and
WHEREAS, the Board of Directors wishes to equitably distribute District resources among all District citizens and has further determined that District responses to repeated false alarms and egregious open burning violations are a drain on District resources and may impede legitimate emergency responses; and
WHEREAS, the District desires to establish a published system of regulations, including fees and charges, to recover the District's reasonable estimate of the actual cost, including labor and material, repairs and depreciation of capital assets, and other overhead; and
WHEREAS, the fees and charges imposed by this Ordinance are not taxes subject to property tax limitations of Article XI, Section 11(b) of the Oregon Constitution;
NOW, THEREFORE BE IT ORDAINED AS FOLLOWS:
1. REPEAL OF ORDINANCE 09-01. The Board of Directors of the Clackamas Fire District #1 hereby repeals in its entirety Ordinance 09-01.
2. ADOPTION OF RATE SCHEDULE. The Board of Directors of Clackamas Fire District #1 hereby adopts the rates set forth in the Rate and Fee Schedule attached hereto and by this reference incorporated within this Ordinance as Appendix A. The Board further directs that such rates and fees, other than penalties for late payments, shall not be imposed as a penalty, but shall be calculated to recover the reasonable estimate of the actual cost to the District. The Board of Directors may, from time to time, amend the Rate and Fee Schedule by resolution as provided in Section 5 herein.
3. FEES ESTABLISHED. The Board of Directors hereby establishes and adopts the following cost-based fees, which shall be imposed subject to the Fire Chief or his or her designee’s sole discretion in compliance with this Ordinance and any applicable administrative rules or procedures.
a. False Fire And Medical Alarm Fee A cost-based fee may be imposed for responses to repetitive false (nuisance) responses to fire and medical alarms as provided in this section. However, no cost recovery fee shall be imposed for the first false fire alarm or medical response to any residential or commercial occupancy during a calendar year. No cost recovery fee shall be charged if the fire alarm is a result of a fire or results in medical treatment being provided by EMS personnel. Cancelled enroute false alarms are billable events subject to this fee. Fees under this section will be based upon the rates in Appendix A, as well as a reasonable estimate of the actual cost of similar fire or medical alarm responses.
b. Open Burning Violation Fee A cost-based fee may be imposed for open burning violation responses as provided in this section. Open burning violations are defined as violations of any locally adopted fire code or violations of any applicable Oregon Revised Statute or DEQ regulation.
Ordi nance 18-01 Page 2 2
Such fees may be imposed for repeated violations, egregious or purposeful violations, or for any open burning violation during high and extreme fire danger. Fees will be based upon the rates in Appendix A, as well as other documented actual costs of responding to the violation.
c. Transportation Route Response Fee A cost-based fee may be imposed for responses on certain transportation routes, as further provided in this section. “Transportation route” means any roadway, railway right-of-way, or waterway, against which no taxes or assessments for fire protection are levied by the District. Such cost-based fees may be imposed for responses to incidents, responses, or occurrences on such Transportation Routes, including aircraft crashes.
Transportation Route response invoices will use dispatch time records to determine the commitment of apparatus and personnel and will use the rates as listed in Appendix A. Miscellaneous supplies and services may also be invoiced and will be based upon scene documentation of the officer in charge.
d. Unprotected or Inadequately Protected Area Response Fee A cost-based fee may be imposed for responses to incidents in unprotected or inadequately protected areas outside of District boundaries as provided in this section. These responses will be billed on a “per hour” basis using dispatch time records to determine the commitment of apparatus and personnel, as well as rates in Appendix A. Miscellaneous supplies and services may also be invoiced and will be based upon the rates provided in Appendix A as well as scene documentation of the officer in charge.
e. Ambulance Transport Fee A cost-based fee may be imposed for certain ambulance transports as provided in this section. If the District transports a patient to an emergency room or to a helicopter landing zone using a District ambulance, it may invoice the patient and/or the patient’s insurance using the contracted ambulance transportation billing agent. Fees for such ambulance transport will be based on the established Clackamas County Ambulance Service Area Agreement.
f. Non-Emergency Facility Response Fee A cost-based fee may be imposed for certain non-emergency requests for assistance from assisted living, residential care, or nursing facilities as provided in this section. If District staff or resources are requested by a commercial assisted living, residential care, or nursing facility to provide assistance to the facility’s staff for non-emergent situations (such as physically moving a non-injured resident), the District may impose the fees provided in this Section. In determining whether to impose such fees the Fire Chief shall, in his or her sole discretion, consider whether the response was: 1) a result of a non- emergent situation; 2) caused by or related to a lack of adequate staffing or lack of adequate facility resources necessary to meet the residents’ non-emergent needs, or 3) requested by a facility who has repeatedly requested non-emergency assistance. Such fees will be based on the rates and fee schedule in Appendix A, as well as other documented actual costs of such response. Cancelled enroute requests are considered billable events.
Ordi nance 18-01 Page 3 3
g. Fire Code Inspection and Enforcement Fees A cost-based fee for fire code inspections and code enforcement may be imposed for any fire and life safety occupancy inspections; for re-inspections for previously identified fire code violations; or for the documented actual costs of enforcing the fire code to correct previously identified violations as provided in this section. Fees assessed may include any District-incurred costs to obtain necessary inspection warrants, including attorney costs. Such fees will be based upon the actual cost of conducting such inspections, enforcing the code, or performing any related work and shall be calculated, if applicable, using the rates provided in Appendix A. Requests from contractors or business owners for new construction or maintenance inspections outside normal working hours may result in higher cost recovery fees due to the District’s increased personnel costs for such requests.
h. Public Records Request Fee A cost-based fee may be imposed for public records requests as provided for in this section. Requests for disclosure of public documents shall be in writing and on a District form and shall state the name and mailing address of the requestor. The Fire Chief or designee shall be responsible for reviewing requested materials prior to disclosure and will determine if the records are statutorily exempt from disclosure. Public records requests received from an opposing party or its legal counsel during pending litigation will be referred to District legal counsel.
The District will not impose a fee for public records requests for incident reports from District residents or patients if the work entails less than one-quarter hour of staff time and the documents pertain to or involve the requestor. All requests require confirmation of requestor’s identification and must comply with the Federal and Oregon HIPAA laws.
If locating a document will require more than one-quarter hour to complete, or will require extensive research or labor, the District will provide to the requestor an estimate of when the materials will be available and the costs associated with the request. The District will require a deposit equal to the total amount of the fee if the costs of producing the documents will exceed one-quarter hour of staff time. If the actual costs exceed the estimated costs, the District may invoice the requestor for the balance of the costs. All fees are due prior to public record request documents being released.
i. Facility Rental and Training Classes A cost-based fee may be imposed for District training facility rentals or training classes. Such fee will be imposed at the discretion of the Fire Chief or his or her designee. Profits realized through outside class participants or acquired structure live fire events will be deposited into the District’s Enterprise Fund and be utilized to replace, repair, or enhance the District's capital assets involved in providing these training opportunities.
j. Hazardous Materials Response Fees Cost-based fees may be imposed for responses involving hazardous materials remediation and for hazardous materials-related incidents. Fees may be imposed regardless of a State Hazardous Materials Team response and, if imposed will only be charged for the hazardous materials-related costs. Such fees will be based on the rates Ordi nance 18-01 Page 4 4
and fee schedule in Appendix A, as well as other documented actual costs of such response. In addition, administrative costs and miscellaneous supplies and services may be billed.
k. Utility Assistance Fees Cost-based fees may be imposed for responses to requests from utilities for assistance. The District responds to service calls involving utilities such as electric or cable wires down, natural gas leaks, water main leaks, etc. Cost-based fees may be imposed for these responses. Such fees will be based on the rates and fee schedule in Appendix A, as well as other documented actual costs of such response. In addition, administrative costs and miscellaneous supplies and services may be billed.
l. Technical Rescue Fees Cost-based fees may be imposed for responses requiring technical or specialty rescue equipment or training. The Fire Chief shall determine if such fees shall be charged, taking into consideration whether the incidents occurred due to a lack necessary resources or adequate safety preparations. If such fees are imposed, they will only be charged for the costs related to technical or specialty rescue response. Such fees will be based on the rates and fee schedule in Appendix A, as well as other documented actual costs of such response. In addition, administrative costs and miscellaneous supplies and services may be billed.
4. INVOICES; WAIVER. The District shall address the invoices for fees to the responsible party or agent, which may be: a registered property owner or agent; a service recipient or agent; an occupant, a driver or passenger or agent; a vehicle or plane owner or agent; an insurance company; or any person or entity requesting or receiving services.. The Fire Chief, or designee, shall be responsible for determining the responsible party and for reviewing all the cost recovery invoices. The Fire Chief may, at his or her discretion, waive or amend fees assessed in compliance with this Ordinance and any applicable administrative rules.
5. REVIEW AND AMENDMENT. The Fire Chief will present the fees or rates adopted under this Ordinance to the Board of Directors for review and possible amendment at least once every two years, or sooner upon the Fire Chief’s sole discretion. The fees and Appendix A, which are adopted and approved by the Board of Directors in this Ordinance, may be amended from time to time by Board resolution at a duly noticed and public Board meeting. Prior to adoption of the resolution, the Board shall hold an opportunity for the public to comment on the resolution.
6. RULES. The Board of Directors hereby grants to the Fire Chief the discretion to interpret and apply this Ordinance and to develop administrative rules to apply this Ordinance equitably. Such administrative rules must be consistent with this Ordinance and with applicable Board policy.
7. APPEALS. To file an appeal of a fee assessed under this Ordinance, the appellant must provide a written statement to the Fire Chief within ten days of receipt of the fee Ordi nance 18-01 Page 5 5
invoice. The statement must clearly explain the basis of the appeal, stating why the filer thinks the fee was improper, noting specifically whether it was properly assessed or calculated. The Fire Chief will issue a written decision within ten (10) days. Decisions of the Fire Chief are final and not appealable.
8. COLLECTION PROCEDURES. Fees will be invoiced within sixty (60) days of the service delivery date. Payment is due upon receipt. If payment or reasonable payment arrangements are not made within sixty (60) days of billing, the invoice shall be considered delinquent and the District will proceed with the collections as deemed appropriate by the Fire Chief. Costs of collection shall be charged to the persons responsible. Collection costs may include penalty fees or interest payments on the amounts due and owing, as determined by the District.
ADOPTED this ____ day of ______, 2018.
______President, Board of Directors Secretary/Treasurer, Board of Directors
Ordi nance 18-01 Page 6 6
CLACKAMAS FIRE DISTRICT #1 RATE AND FEE SCHEDULE APPENDIX A
Fees for service shall be limited to cost recovery. Methods of calculating the cost of services shall be identified and generally based upon the average cost or specific cost of providing the service. Cost calculations will include direct costs (apparatus, personnel, and any miscellaneous supplies and services) and indirect costs (administrative costs and overhead). Cost recovery calculation methodology for specific responses will be provided upon request.
The District adopts the current rates and fee schedule established by the Office of the State Fire Marshal (OSFM) (OAR 837, Division 130 and the State Fire Marshal’s Oregon Fire Service Mobilization Plan and any applicable Conflagration Act). This model will be used, when applicable, to set the rates regarding billing of actual costs associated with District resource usage and may include equipment rates.
District personnel costs will be billed at current District pay scale including employer payroll based costs. If overtime is necessary, staffing costs will be billed at 1.5 times the current pay scale.
Miscellaneous Supplies and Services Disposable supplies used will be billed on specific usage and cost of replacement. Cost of outside vendors or services used will be billed without markup. Other expenses directly related to the service delivery shall be charged at the actual cost.
Automatic Monitored Fire and Medical Responses Automatic fire and medical alarm responses will be billed on a per hour basis using the rates and fee schedule established by this Appendix A. In addition, administrative costs and overhead will be added to each invoice.
Fire Code Inspection and Enforcement Fees Fire code inspections and enforcement fees will be billed on a per hour basis using the rates and fee schedule established by this Appendix A. In addition, administrative costs and overhead will be added to each invoice.
If a commercial establishment denies entry of the Fire District fire code enforcement personnel for inspection purposes, an inspection warrant will be required to proceed. All staff time, trip charges, and other expenses required to obtain the inspection warrant and all subsequent fire inspections to complete the inspection process will be invoiced as cost recovery fees including invoicing fees.
Open Burning Violation Responses Open burning violation responses that are invoiced will be billed on a per hour basis using the rates and fee schedule established by this Appendix A. In addition, administrative costs and overhead will be added to each invoice.
Ordi nance 18-01 Page 7 7
Transportation Route Responses Transportation route responses will be billed on a per hour basis using the rates and fee schedule established by this Appendix A. Miscellaneous supplies and services, if applicable, will be based upon scene documentation of the officer in charge. In addition, administrative costs and overhead will be added to each invoice.
Response to Unprotected or Inadequately Protected Areas Responses to unprotected areas will be billed on a per hour basis using the rates and fee schedule established by this Appendix A. Miscellaneous supplies and services, if applicable, will be based upon scene documentation of the officer in charge. In addition, administrative costs and overhead will be added to each invoice.
Assisted Living, Residential Care, and Nursing Facilities Responses that are invoiced will be billed on a per hour basis using the rates and fee schedule established by this Appendix A. In addition, administrative costs and overhead will be added to each invoice.
Public Record Requests Fees for service shall be limited to cost recovery. Methods of calculating the cost of services shall be identified and generally based upon the average cost of providing the time, materials of requested services, and overhead expenses (TMO). The District will calculate fees for service for specific requests when a request is estimated to require more than one-quarter hour of staff time to accomplish. Cost calculations may include direct costs (transportation, personnel, and any miscellaneous supplies and services) and indirect costs (administrative overhead and facility costs).
Inspection of public records is permitted, but does not include the right to enter restricted areas of the District's offices. Original records will not be removed from the District property. The District will not manipulate data or create new documents to respond to a request. A staff member shall be present at all times while any public records are being inspected and the requestor may be charged for such staff time.
No charge will be imposed upon District residents, patients, victims when requesting a basic incident report, up to $20.00, for incidents involving them specifically. This non-charge will require confirmation of identification and must comply with Federal and Oregon HIPAA laws.
General requests estimated at less than one-quarter of an hour to complete (includes labor) B and W Incident report $20.00 CD Creation $10.00
For requests estimated at requiring more than one-quarter of an hour to complete All requests will be estimated using TMO; staff time, materials, and overhead.* Staff wages will be billed at actual wage costs including benefits.
Ordi nance 18-01 Page 8 8 Additional costs MAY BE CHARGED AND MAY INCLUDE (without additional markup) Archiving retrieval/restoring fees for off-site storage Contracted employee costs of hiring temporary staff If necessary, notary fees Disposable supplies calculated upon specific usage and cost of replacement Other actual costs associated with the request of TMO
Ambulance Transport Fees Ambulance transport fees shall not exceed those authorized by the established Clackamas County Ambulance Service Agreement fee schedule.
Facility Rental and Training Class Fees Each request for facility rental or class attendance will require an analysis of costs related to the request pertaining to class development, instruction, disposables, and other related costs. The Chief Training Officer will develop cost analysis for each specific class. Class costs may include depreciation of props as a portion of the fee. If outside agencies request instructor(s), fees if applicable, will be based upon a signed contract for service.
Acquired Structure Live Fire Event Each request for assistance from the District to demolish an existing home by fire will be evaluated on an individual basis. The District will charge the property owner the following for acquired structure live fire events. $3,000.00 flat fee for homes up to 1,000 square feet in size. For homes greater than 1,000 square feet in size, an additional fee of $30.00 per square foot will be added to the flat fee.
Ordi nance 18-01 Page 9 9 OB-2
Clackamas Fire District #1
Memo To: Board of Directors From: Chief Charlton CC: Date: December 18, 2017 Re: Board Policy Manual Review
At the November 20, 2017 Board of Directors’ meeting, discussion took place regarding the possibility of changing the meeting time of the monthly board meeting from 6:30 pm to 6:00 pm (pg. 15). It was decided to present the change as a revision to the Board Policy Manual. Per Article 3 of the Board Policy Manual, any changes made to the manual must be accomplished through a two-step process, which covers two separate meetings. Introduction and discussion takes place during the first meeting and approval of the change will take place at a second meeting for the change to be finalized.
The first step will be to review the change at the December 18, 2017 board meeting. The second step of the process will be for the Board to approve the change at the January 22, 2018 board meeting.
Page 1 Clackamas Fire District #1
Board of Directors’ Policy Manual
Revised October 16, 2017January 22, 2018 TABLE OF CONTENTS
TABLE OF CONTENTS ...... i
PREAMBLE ...... ii
SECTION 1 – POLICY STATEMENTS………………………………………………………..iii
ARTICLE 1: POLICY ADOPTING GOVERNMENT BY POLICY ...... 1
ARTICLE 2: BOARD POLICIES ...... 1
ARTICLE 3: POLICY ADOPTION, CHANGES, DELETIONS, ADDITIONS, REPEAL AND REVIEW ...... 2
ARTICLE 4: THE BOARD ...... 2
ARTICLE 5: MEMBERSHIP OF THE BOARD ...... 4
ARTICLE 6: OFFICERS OF THE BOARD ...... 10
ARTICLE 7: POWERS AND DUTIES OF THE BOARD ...... 11
ARTICLE 8: BOARD ADVISORY COMMITTEES/LIAISONS ...... 13
ARTICLE 9: METHODS OF OPERATION OF BOARD MEETINGS ...... 14
ARTICLE 10: MEETING MINUTES, PUBLIC RECORDS ...... 18
ARTICLE 11: DELEGATION OF BOARD AUTHORITY ...... 19
ARTICLE 12: FIRE DISTRICT LEGAL COUNSEL ...... 20
ARTICLE 13: FIRE DISTRICT POLICY ON TAX INCREMENT FINANCING (URBAN RENEWAL) DISTRICTS………………………………………………………………….21
ARTICLE 14: DISTRICT POLICY ON ENTERPRISE ZONES – TAX ABATEMENT……………………..…22
APPENDIX A…………………………………………………………………………………………………….…….25
SECTION 2 – RESOURCES Accounting Policies and Procedures Manual Cash Management Policy Debt Management Policy Purchasing Policyh
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Board of Directors’ Policy Manual Preamble
Our current District, Clackamas County Fire District #1, commonly referred to as Clackamas Fire District #1, is composed of areas that were formally known by the following:
Multnomah County Fire District #12 – 1976 merger Milwaukie Rural Fire Protection District #56 – 1976 merger Clackamas County Fire District #1 – 1976 formed Redland Fire District #54 – 1988 merger Happy Valley Fire District #65 – 1988 merger Clackamas Fire District #71 – 1990 merger Beavercreek Fire District #55 – 1994 merger Oak Lodge Fire District #51 – 1998 merger Clarkes Rural Fire Protection District #68 – 2003 annexation City of Milwaukie – 2005 annexation City of Oregon City – 2008 annexation Boring Fire District #59 – 2017 annexation
These areas were incorporated through annexation, consolidation, merger, or contract for services to comprise the Fire District as we know it today.
Clackamas Fire District #1 is proud to be an internationally accredited organization, which provides fire protection, fire prevention, rescue operations, and emergency medical services. Clackamas Fire District #1 provides services to four cities including the City of Happy Valley, Johnson City, Milwaukie, and Oregon City, as well as the unincorporated areas of Barton, Beavercreek, Boring, Carus, Carver, Central Point, Clackamas, Clarkes, Damascus, Eagle Creek, Holcomb, Oak Lodge, Redland, South End, Sunnyside and Westwood.
Clackamas Fire District #1 has 20 community fire stations strategically located throughout the District with a workforce of more than 275 employees and 80 community volunteers. It is one of the largest fire protection districts in Oregon serving over 220,000 citizens in an area covering over 235 square miles.
Uniform Patch of Clackamas Fire District #1 Logo of Clackamas Fire District #1 for electronic medium, decals, letters, etc.
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SECTION 1 CLACKAMAS FIRE DISTRICT #1 POLICY STATEMENTS
ARTICLE 1: POLICY ADOPTING GOVERNMENT BY POLICY
The policy of the Board of Directors (the Board) of Clackamas Fire District #1 (the District) recognizes that one of its major functions is to serve as the policy-making body of the District, and to govern the activities and shape the future of the District. At the same time, the Board reserves for the Fire Chief and the professional staff the responsibility of the day-to-day administration of the District in a manner consistent with the policies and rules of the Board.
The Board will support and promote the District’s mission statement, which is “To safely protect and preserve life and property.”
It is therefore the intent of the Board to set forth a series of policies and Board rules to govern the conduct and deliberations of the business conducted by the Board and to serve as a guide for the professional staff in carrying out the daily functions of the District.
ARTICLE 2: BOARD POLICIES
It is the intent of the Board to be governed by a set of policies. The policies and rules shall be adopted by the Board and made available as public documents.
The policies and rules of the Board shall be drafted, adopted and amended with full consideration for the Board's desire to provide fire and life safety protection of the best obtainable quality for the residents of the District within the limitations of the District's ability to support it.
The Board of Directors, as the governing body representing the people of the District, determines all questions of policy to be employed in the operation of the District.
In the event that a Board policy is found to be in conflict with state or federal law or the rules of a higher authority, that portion of such policy is automatically null and void without Board action and shall be deleted from the accumulated body of policies and rules.
If disagreement over the application, extent, or interpretation of a policy arises, the resolution of the conflict will be based on the majority opinion of the Board. If such an interpretation is deemed to have future significance, an amendment to the applicable policy, as a Board rule, shall clearly specify the intent of the Board in interpreting the policy.
Board rules may also be based on pertinent statutes. In this context they are designed to explain, detail, or otherwise organize the application of a policy consistent with the statutes. Board rules may also be applied to remind the Board, staff, and public of the existence of applicable statutes.
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Proposals regarding changes, deletions, additions, or repeal may originate from any interested person.
ARTICLE 3: POLICY ADOPTION, CHANGES, DELETIONS, ADDITIONS, REPEAL AND REVIEW
In its deliberations leading to the establishment or amendment of Board policy or rules, the Board's central concern will be for increased efficiency and effectiveness in carrying out its legally mandated tasks and general policies in the interest of the public good.
The Board recognizes that all Board policies shall remain flexible and be subject to review and change. Such review shall take place annually at a regularly scheduled Board meeting on a date or dates selected by the Board, and shall appear as an agenda item.
In order to provide consistency, stability and integrity to Board policies, changes in policies, except in the case of emergency, shall be executed in a precise manner without undue haste.
Adoption, changes, additions to and deletions from or repeal of the established policies shall be accomplished by a majority vote of the Board. A two-step action, with steps separated by no less than 28 days, is required. Introduction, discussion and deliberation shall constitute the first step. A ratification vote shall be required at a second meeting. In the event that an emergency is deemed to exist, and said emergency is recorded in the official minutes and agreed to by a majority of the Board members, a policy can be changed, suspended, added to, or deleted from in the course of a single meeting.
An emergency shall be defined as an unforeseen circumstance requiring immediate action so as to prevent diminishment of the welfare of the District.
The assembled policies of the Board, known collectively as the BOARD of DIRECTORS’ POLICY MANUAL, shall be the reference instrument for conducting the business of the Board.
ARTICLE 4: THE BOARD
The District is defined in accordance with the provisions of Oregon Revised Statutes. The District includes territories lying in Clackamas and Multnomah Counties (see attached map). The Board, by policy, shall carry out its responsibilities and the will of the people of the District, in keeping with state and federal constitutions, statutes, rules, interpretations of the courts, and all the powers and responsibilities they provide.
4.1
Policies are adopted by the Board to govern the operations and the affairs of the District. The policies are designed to help the Board carry out, effectively and efficiently, the responsibilities and duties delegated to it by law and the will of the people.
2 01/22/2018 Clackamas Fire District #1 /
Happy Valley Fire Station Milwaukie Fire Station Mt. Scott Fire Station © © Pleasant Valley Fire Station 2Town Center© © 6 © Boring Fire Station Fire Station1 5 7 © © Lake Rd. Fire Station 4 14 © Clackamas Fire Station © 3 Damascus Fire Station Oak Grove Fire Station © 19 8
Holcomb Fire Station Eagle Creek © Fire Station 9 © © Oregon City Fire Station 18 15 Redland Fire Station Logan Fire Station South End Fire Station © © © 11 12 17 © Hilltop Fire Station 16
©Beavercreek Fire Station 10
Highland Fire Station
Clarkes Fire Station © © 20 13
Sources: Esri, HERE, DeLorme, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the GIS User Community
4.2
The Board reserves to itself all authority and responsibility delegated to it, unless otherwise assigned to the Fire Chief or others by statute, ordinance, regulation, or local action.
4.3
Policy designating the Board as the Contract Review Board. It shall be the policy of the Board, upon adoption of the appropriate resolution, to serve as the Fire District Local Contract Review Board pursuant to ORS 279A.060 (see Resolution 90-06 dated 12/10/90).
4.4
Collective Bargaining Agreement. It is the policy of the Board to engage in discussions for the purpose of reaching agreements with recognized employee groups, as required in the Oregon Collective Bargaining Law, ORS 243.650 through 243.782. The Board reserves to itself or its designee (Fire chief and his/her designees) the responsibility of negotiating with employee groups.
ARTICLE 5: MEMBERSHIP OF THE BOARD
The Board shall consist of five members (each a Board member or Director) serving four-year, staggered terms. A resident or property owner of the District shall be eligible to serve as a Board member in accordance with ORS 478.050 and District Ordinance C90-03 (adopted January 21, 1991).
5.1
Each Board member shall be identified by a position number. All members of the Board shall serve at large, representing the District as a whole.
5.2
Board position numbers are assigned as follows and will be transferred to the successors of the named Board member at the termination of their service in the position.
Position Board Member Term Expires 1 Thomas Joseph 6/30/19 2 Don Trotter 6/30/21 3 Marilyn Wall 6/30/19 4 Jay Cross 6/30/21 5 Jim Syring 6/30/19
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5.3
The election of the Board members shall be conducted as provided by ORS Chapter 255.
5.4
Board Member Certification. No person elected or appointed to the Board shall be sworn in unless they are determined by the Board to meet the qualifications as set forth in ORS. If a question exists as to the eligibility of any candidate, the Board will resolve the issue prior to swearing in.
5.5
New Board members shall take an oath of office at the June meeting prior to assuming the duties of the position. Unless filling a vacancy on the Board, terms of office shall start officially on July 1st. (ORS 255.335)
5.6
District Board Policy dictates that the Board President (President) and the Fire Chief be responsible for the appropriate orientation of new Board members.
The Fire Chief shall schedule a work session with new Board members to acquaint them with the facilities, equipment, and personnel and to provide copies and an overview of:
Fire Board Policies Board Member Guide (OFDDA) Standard Operating Procedures and Statements of Policy District territory and boundaries District and Civil Service Rules and Regulations Labor and other major contracts
5.7
Directors' Compensation and Reimbursement. The Board shall reimburse Board members (in accordance with ORS 198.190 and Resolution C90-18) at the rate of $50.00 per day for all regularly scheduled Board Meetings, Special Meetings, regional, state and national committees as a result of being on the Board; sanctioned Board Committee Meetings and conferences when approved by the Board and when in response to subpoenas or legal actions.
The Board shall reimburse Board members for reasonable expenses actually incurred while on District business, in accordance with ORS 198.190. These reimbursements shall be for expenses incurred while attending Board Meetings, Special Meetings, and sanctioned Board committee meetings and conferences. Such reimbursement shall extend only to the bona fide expenses of Board members, and shall not include recompense for a spouse’s or companion’s costs. Each
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Board member shall present a statement, supported by appropriate documentation. Examples of reimbursable expenses include:
Meetings for sanctioned Board committees Travel to meetings and community events (e.g., Chamber luncheons) Parking Meals or per diem during the course of a meeting or conference
Expenses falling outside of the above categories would need to be approved by the Board at the next regularly scheduled Board meeting.
Expenses incurred for lodging shall be covered at the actual cost of lodging for single occupancy only. Reimbursement for dual occupancy is acceptable when Board members share a room.
Travel shall be reimbursed at an amount equal to the rate per mile established by the Internal Revenue Service when private autos are used, or the actual cost where commercial transportation is provided.
Meals shall be reimbursed at the actual cost so long as these are reasonable and prudent. It shall be the responsibility of each Board member to prepare and present an account of expenses verified by receipts prior to reimbursement. Such reimbursement requests are to be considered public and shall be attached to the monthly register of bills to be paid.
It shall be the policy of the Board to keep all such financial transactions strictly public in an effort to preserve the public trust. The Board’s quarterly per diem report will be included in the District’s financial report each quarter.
5.8
Vacancies on the Board. It shall be the policy of the Board to declare a position on the Board vacant if: the incumbent dies, resigns, or is removed from office or no longer meets the qualification requirements of ORS 478.050.
In the event any of the above occurs, the Board will, at its next regularly scheduled meeting, deliberate the circumstances, may declare the position to be vacant by a majority vote of the Board, and then notify the Clackamas County Clerk of its decision.
5.9
Filling vacancies in the office of Director shall be in accordance with ORS 198 and ORS 255 as currently drafted or as amended from time to time.
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5.10
When a District election is to be held for the purpose of electing members to the Board, the election officer shall cause to be published in accordance with ORS 255.075 the following information:
Date of the election; Board positions to be voted upon; Latest date candidates may file for office.
The Clackamas County Clerk, serving as elections officer, has total responsibility for the conduct and administration of District elections.
ARTICLE 6: OFFICERS OF THE BOARD
It shall be a policy of the Board to elect officers of the Board during the month of September.
6.1
Under ORS 478.250, the Board shall seat a President, a Vice President, and a Secretary/Treasurer at its September meeting or at such times as the existing officer may resign from their office or vacate membership on the Board. All officers shall be elected annually, with no officer serving more than two consecutive terms in any one office. Officers elected to fill an unexpired term shall serve until the end of their predecessor's term.
6.2
The President of the Board shall preside at all meetings of the Board and shall have the right to offer motions and amendments and to vote on motions put before the Board for action. The President shall sign on behalf of the Board such documents as may require an official signature.
6.3
The Vice-President shall perform all the duties of the President when acting in that capacity.
6.4
The Secretary/Treasurer of the Board or the Secretary/Treasurer’s designee shall be responsible for keeping in the Board minutes an accurate record of all Board business as prescribed in ORS 192.620 and 192.650 regarding the Oregon Public Meeting Law.
6.5
The Secretary/Treasurer shall countersign such official documents requiring two Board members’ signatures.
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ARTICLE 7: POWERS AND DUTIES OF THE BOARD
It is the policy of the Board to exercise those powers granted to it by ORS 478 and to carry out those duties assigned to it as may best meet the fire and life-safety needs of the District.
7.1
Important activities of the Board are the formulation of policies and rules regarding District programs and services. In carrying out its legislative and policy-making responsibility, the Board shall delegate the administrative and executive functions to the Fire Chief.
7.2
The basic manner in which members fulfill their office must be at a regular, special, committee, or workshop meeting, and may be a matter of public record. The method of participation is discussion, deliberation, debate and voting. All members including the President are expected to participate fully in deliberation and voting.
7.3
Board members, individually and collectively, act as representatives of the citizens of the District in maintaining and promoting fire and life-safety needs of the District.
7.4
Board members’ decisions and actions shall best serve the needs of District citizens in light of available resources and information available to the Board at the time such decisions or actions are made.
7.5
The Board encourages members to participate in organizations such as the Oregon Fire District Directors Association, and others with similar benefit to the District. Membership fees shall be borne by the District and reasonable expenses incurred in attending meetings, seminars, and training sessions shall be borne by the District.
7.6
The Board members shall observe the following code of conduct, designed to guide their actions in carrying out their responsibilities. A Board member should strive to respect the authority of the majority and understand his/her role as a board member.
7.7
The Board makes yearly appointments, approvals and reviews. The following guide shall be used to help maintain an efficient flow of District programs and services.
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January Board approval of audit agreement Board approval of Clackamas Emergency Services Foundation budget Progress report regarding the strategic goals as listed in the Strategic Business Plan.
February Election information – submit information for re-election to Board of Directors to the Clackamas County Election Division for May election (odd numbered years).
March Board approval of three-year term renewals to the Clackamas Emergency Services Foundation Board
April Board approval of term renewal for Budget Committee Members Adoption of proclamation for EMS Week in May
May Board review of Economic Indicators Adoption of proclamation for Safety and Health Week in June
June Swearing-in of elected/re-elected Board members (odd numbered years) Board approval of the resolution to adopt the budget, make appropriations, and levy taxes for the next fiscal year
July Progress report regarding the strategic goals as listed in the Strategic Business Plan
August Adoption of proclamation for National Preparedness Month in September
September Annual election of Board officers – President, Vice-President, Secretary/Treasurer Board of Directors’ Policy Manual Review – First reading Adoption of proclamation for Fire Prevention Month in October
October Board committee/liaison assignments determined Board of Directors’ Policy Manual Review - Adoption
November Presentation of Annual Audit Board approval of Budget Officer for the next fiscal year
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December Board approval for District’s Insurance Carrier for next calendar year
7.8
Board shall annually review and participate in the updating of the Strategic Business Plan.
7.9
The Board recognizes that it serves all people of the District and that each citizen of the District has individual political views. Therefore, as a public entity, the Board will not promote or oppose any political committee or promote or oppose the nomination or election of a candidate, the gathering of signatures on an initiative, referendum or recall petition, the adoption of a measure or the recall of a public office holder. However, this section does not restrict the right of individual Board members to support or oppose such measures or express their own personal political views as long as they are not using government resources, facilities, staff, or time to do so. This section also does not prevent the Board from supporting or opposing legislative measures or providing neutral information on any measure, initiative, candidate, initiative, referendum or recall petition.
7.10
The Board shall actively strive to involve the public in the decision making process through periodic contact with community and civic groups.
ARTICLE 8: BOARD ADVISORY COMMITTEES/LIAISONS
It is the policy of the Board to establish advisory committees/liaisons when it is found to be in the best interest of the District to do so.
8.1
It is the policy of the Board to maintain the following standing committees/liaisons (see list in Appendix A):
Capital Projects Committee Clackamas County Coordinating Committee (C4) Liaison Emergency Medical Services (EMS) Committee Executive Committee Foundation Liaison Legislative Committee Interagency Committee Volunteer Association Liaison
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and other special committees/liaisons as deemed necessary. The Board President or designee shall outline the duties and responsibilities at the time of appointment. A Board member(s) shall serve on all standing or special committees. Special committees shall be considered dissolved upon submission of a final report unless their standing is continued by a vote of the majority of Board members.
8.2
The Budget Committee, as a legally mandated committee, shall be considered a standing committee whose duties continue year to year.
8.3
Committees may provide information and serve in an advisory role concerning District matters assigned to them. The Board is responsible for setting priorities and making policy.
8.4
It shall be the responsibility of the Fire Chief to advise the various committees as to the requirements of the Oregon Public Meetings Law (ORS 192.610 through 192.710) and the Oregon Public Records Law (ORS 192.410 through 192.505).
8.5
The Fire Chief shall be responsible for compliance with the Public Meetings Laws. (ORS 192.640)
ARTICLE 9: METHODS OF OPERATION OF BOARD MEETINGS
It is the policy of the Board that all meetings be conducted in accordance with Oregon and federal statutes and rules, the decisions of the courts, and with proper regard to "due process" procedures. In so doing, the Board will seek information from staff and other sources as appropriate, before decisions are made on policy and procedural matters.
9.1
All meetings of the Board are open to the public, except as provided for executive sessions. Notice of all meetings and a copy of the proposed agenda shall be sent to all persons making request in writing, and will be made available to the news media prior to the date of the meeting (ORS 192.610 - 192.690). A nominal fee may be charged for copies of public records in accordance with rules established by the Board. The District will cause the regular meeting date and time to be published monthly in the District newspaper of record.
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9.2
All meetings are to have at least a 24 hour advance notice except in the case of an emergency (ORS 192.640). Board meeting notices are to be distributed to all District stations and facilities and the news media notified.
9.3
Regular meetings of the Board shall be held at the Mt. Scott Fire Station located at 9339 SE Causey Avenue, Happy Valley, on the third Monday of each month at 6:30 6:00 pm and on the subsequent Monday if there is a conflict with a holiday. The regular meeting of the Board in January and February of each year will be held on the fourth Monday of the month.
9.4
Special or emergency meetings of the Board may be called by the Board President or by petition from a majority of the Board members or by request of the Fire Chief.
9.5
It is the intent of the Board to encourage attendance and participation at Board meetings by all interested persons and residents of the District.
9.6
In order to accomplish the tasks of the Board in an orderly and expeditious manner, the Board will attempt to limit repetitious testimony and discussion whenever possible so as not to inconvenience those persons bringing business before the Board.
9.7
The President may regulate the order and length of appearances and limit appearances to presentations of relevant points. The President may also permit audience comments relative to a specific motion prior to the final vote of the Board. The degree of audience participation will depend upon time available and the significance of the matter under discussion.
9.8
The Board shall provide in the agenda of its regular meeting a specific time to hear the comments, concerns, and suggestions from its citizens or from visitors with interests in the District.
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9.9
It shall be the policy of the Board to recognize itself as a policy-making body that deliberates at regularly scheduled meetings and each Board member shall make a diligent effort to be present and participate fully.
9.10
Robert's Rules of Order (revised) shall be adopted as the official procedures for conducting Board and committee meetings except where they are in conflict with any other procedures adopted by the Board.
9.11
The Fire Chief, in cooperation with the President, shall prepare an agenda for each meeting and have it available with supporting information, to each Board member at least 48 hours (except weekends) prior to each regular meeting.
9.12
A majority of the members of the Board shall constitute a quorum. The affirmative vote of at least three members present at any meeting having a quorum shall be considered sufficient for action, except for actions required otherwise by law or these policies. If only three members are present, constituting a quorum, a unanimous vote is required to approve a motion.
9.13
Board minutes shall reflect roll call votes at all times unless the vote is unanimous. Any Board member may request that a vote be changed if such request is made prior to consideration of the next order of business.
9.14
Any Board member may append onto the record, at the time of voting, a statement indicating the reason behind the vote, or the reason for abstaining or choosing not to participate in the voting. A Board member shall declare a conflict of interest where such a conflict exists. (ORS Chapter 244)
9.15
Board executive sessions may be attended by representatives of the news media per ORS 192.660 except for those sessions dealing with labor negotiations and litigation against the news medium.
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9.16
The Board recognizes the following as news media organizations eligible to attend executive sessions because they have an established history of meeting the requirements of this policy.
The Oregonian The Clackamas Review/Oregon City News or affiliated newspapers Daily Journal of Commerce, Portland Willamette Week KGW, KATU, KOIN, KOPB and KPTV
9.17
Representatives of the above named organizations shall be permitted to attend executive sessions upon a showing of their credentials. Other news media may attend an executive session if recognized through the procedure set forth in Section 9.19. Representatives of the organization shall provide evidence of their credentials prior to such session.
9.18
Representatives of news organizations not listed in Section 9.16 of this policy may apply for permission to attend executive sessions on behalf of a news organization by filing a request for recognition with the Fire Chief following notice of the meeting and prior to an executive session the organization wishes its representative to attend. The review of the request shall be based upon a determination of the eligibility of the organization under this policy and evidence of the authority of a representative to appear on behalf of that organization. Once approved, the organization shall not be required to re-apply for recognition at future sessions unless the recognition is revoked or there is substantial reason to conclude that the organization is no longer eligible.
9.19
Standards for recognition for determining whether a news organization will be permitted to have its representative attend executive sessions will include the following criteria:
If the organization is a print medium, the organization shall provide evidence of general or associate membership in the Oregon Newspaper Publishers Association. If the organization is a television or radio broadcaster, the organization shall provide evidence of membership in the Oregon Association of Broadcasters. Evidence of membership in the Associated Press shall also be sufficient. Alternatively, the organization may provide satisfactory evidence that it is organized and operated to regularly and continuously publish, broadcast or otherwise disseminate news to the public. The organization is determined to be a business entity that is institutionalized, is regularly represented by multiple personnel with defined roles within the organization.
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The organization that is institutionalized is regularly represented by multiple personnel with defined roles within the organization. The organization is committed and structured to support the terms of ORS 192.660(4) with respect to nondisclosure of information or discussion designated as confidential. The fact that an individual or group of individuals maintains a computer website or “blog” or corresponds with others on a matter does not constitute being a news media organization under this policy.
9.20
A news media organization or representative denied recognition by the Fire Chief under this policy may appeal that decision by giving notice of appeal to the Fire Chief. The Board shall consider the appeal in open session prior to the scheduled executive session and may affirm, reverse or modify the Fire Chief’s determination.
9.21
Cameras or other recording devices may not be used in executive sessions, except for the official executive session tapes made by District staff.
9.22
A representative of a news media organization that has a direct personal interest in the subject of the executive session that would frustrate the purpose of the executive session may be barred from attending.
9.23
By attending the executive session, the news media organization and its representative agree not to print or publicly disclose the discussion at the session (per ORS 192.660(4)) until the Board of Directors has taken official action regarding the subject matter of the discussion.
9.24
The Board may revoke the recognition of a news media organization or a representative if, after notice to the organization or representative, the Board finds that the facts upon which original recognition was granted are no longer true, or upon a finding that the organization or its representative has willfully disclosed information or discussion at an executive session designated as confidential.
ARTICLE 10: MEETING MINUTES, PUBLIC RECORDS
10.1
The minutes of the meetings of the Board shall be maintained in the Administration Office of the
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District and shall provide for information as required by law (ORS 192) and Board policies.
10.2
The Board Secretary or staff designee shall record all proceedings of the Board meetings and file these in chronological order in a book provided for that purpose.
10.3
The official minutes of Board meetings, including supporting documents, shall be open to inspection by the public at the office of the Fire Chief during regular business hours. Minutes of executive meetings are not subject to this provision in accordance with ORS 192. 10.4
The District recognizes the right of any member of the public to inspect nonexempt public records in accordance with guidelines established by the Attorney General of the State of Oregon. When access to District records is granted, examination will be made in the presence of the record custodian regularly responsible for maintenance of the files or by a staff member designated by the Fire Chief. Some records are archived off-site. These may be requested and will be available at the Administration Office as soon as practicable and without reasonable delay. The request must be made in writing and submitted in person, by mail, by fax or by e- mail. (ORS 192.420)
10.5
In accordance with the Oregon Public Records Law, certain records, such as executive meeting minutes and personnel records, are not included in the category of records to which the right of access is to be granted by the Fire District.
ARTICLE 11: DELEGATION OF BOARD AUTHORITY
11.1
The Board has primary responsibility for the approval of District plans and procedures and for the appraisal of the ways in which these decisions are implemented and results obtained. The Board recognizes its authority to delegate specific responsibilities to the Fire Chief for the implementation of the programs and services of the District.
11.2
The Board will approve a position description for the Fire Chief. The Board will negotiate and enter into a contract with the Fire Chief which specifies the terms and conditions of employment.
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11.3
At such time that a vacancy occurs or is imminent in the Fire Chief's position, the Board President shall appoint a committee to begin the recruitment and selection process.
11.4
The Fire Chief shall serve as executive officer of the District and shall have the responsibility for:
preparing the agenda in accordance with Section 9.11 for each meeting, attending all Board meetings, unless excused, and participating in deliberations of the Board as required; bringing to the attention of the Board matters requiring its consideration; reporting periodically to the Board on the progress of programs in the District; reporting to the Board appointments, demotions, transfers, and dismissals in accordance with the policies of the Board and Civil Service Board as applicable.
11.5
The Board delegates to the Fire Chief the function of specifying the required actions and designing the detailed arrangements under which the District will be operated. Such Standard Operating Procedures will detail the operations of the District.
ARTICLE 12: FIRE DISTRICT LEGAL COUNSEL
12.1
It shall be the responsibility of the Board to select legal counsel to represent the legal needs of the District. The Board shall have the responsibility to seek the advice of legal counsel whenever it is unclear regarding legal questions or whenever an action being considered by the Board may result in placing the District in legal jeopardy. When legal counsel is needed, the Fire Chief will make the contact regarding the issue in question unless the matter is in regards to the Fire Chief. If this is the case, the Board President or designee will initiate contact with legal counsel. Notwithstanding the above generally- applicable rule, a Board Member may make direct, confidential contact with legal counsel if state or federal law requires that Board member to keep the information conveyed to counsel confidential. If possible, legal counsel will notify the Fire Chief or the Board President of such contact without divulging any confidential information.
20 01/22/2018 ARTICLE 13: FIRE DISTRICT POLICY ON TAX INCREMENT FINANCING (URBAN RENEWAL) DISTRICTS.
13.1
The Board establishes the following general policy relating to urban renewal districts and tax increment financing. The proposed creation of each urban renewal district, or proposed amendments to existing urban renewal plans that increase the maximum indebtedness shall be individually reviewed and scrutinized by staff for economic and operational impact. Results of these findings will be reported to the Board.
13.2
ORS 457.085 requires that urban renewal agencies "shall consult and confer" with each affected taxing district prior to presenting an urban renewal plan for approval, but does not require consultation with such districts during a plan's development. Therefore, the District shall monitor municipalities within its jurisdiction for activity relating to both urban renewal districts and plan amendments and will notify such municipalities of the District’s desire for early consultation and involvement.
13.3
ORS 457.085 (5) provides that any written recommendations of the governing body of a taxing district affected by a proposed urban renewal plan shall be accepted, rejected or modified by the governing body of the municipality in adopting the plan. Accordingly, it shall be the policy of this Board to specify to the governing body of the municipality approving the plan, in writing, any of its recommendations that are not included in the proposed plan.
13.4
Staff shall evaluate each proposed urban renewal plan and plan amendment that increases maximum indebtedness, for its short-term and long-term economic costs and benefits, and for its operational impact on the District. Such evaluation shall compare the costs and benefits with and without the urban renewal plan or amendment, as appropriate. Upon completion of this evaluation, staff will present a report to the Board.
13.5
In supporting our municipal partners’ efforts to create jobs and promote economic development, the Board believes that properly-constructed urban renewal plans that attract private investment, alleviate blighted areas and increase assessed value can ultimately benefit all public service providers. The staff and Board will continue to dialogue with the sponsoring agency prior to deciding whether to support, oppose, recommend changes, or remain neutral regarding the proposed urban renewal plan.
21 01/22/2018 13.6
Believing that upon reaching a plan’s maximum indebtedness urban renewal plans should be retired, the Board will generally oppose plan amendments that seek to increase maximum indebtedness.
13.7
Upon review of staff's evaluation and report on a proposed urban renewal plan or plan amendment the Board may:
Support the proposed urban renewal plan or plan amendment when the use of tax increment finance (TIF) is limited, generally, to the types of projects which have been shown to be effective in encouraging private investment, thereby increasing assessed value. Support the proposed urban renewal plan or plan amendment when the urban renewal plan does not rely exclusively on TIF but, rather, includes other funding sources such as general fund revenues, general obligation bonds or grants. Oppose approval of the proposed urban renewal plan or plan amendment when TIF is used to fund public amenities that are not shown to be effective in encouraging private investment. Oppose approval of the urban renewal plan or plan amendment when the use of TIF is proposed to fund improvements which are either outside of the urban renewal area or, to the extent that such improvements serve identified needs which are outside of the urban renewal area, is disproportionate to the relationship (assessed value or territory) of the urban renewal area to the balance of the jurisdiction. Oppose approval of the urban renewal plan or plan amendment when existing or anticipated District resources are insufficient to meet the anticipated demand caused by proposed plan-supported development. Recommend or request changes that improve the urban renewal plan or plan amendment; and support, oppose or remain neutral pending the city or county addressing those changes.
ARTICLE 14: DISTRICT POLICY ON ENTERPRISE ZONES TAX ABATEMENT
14.1
The Clackamas Fire District #1 Board of Directors recognizes that ORS 285C.050 to 285C.250 authorize cities, counties and port authorities to establish Enterprise Zones (EZones). The stated purpose of an EZone is to provide an incentive to certain businesses to make investments in taxable property and to provide additional family-wage employment in the community by allowing deferral of ad valorem taxes on the new investment property for three or five years, referred to in the statutes as tax exemption. The assumptions are that the program will encourage employers within the EZone to make investments in taxable property that would not otherwise be
22 01/22/2018
made, that the new property will result in the creation of new local jobs that would not otherwise be available, and that the investment property will remain as a valuable addition to the tax base after the tax exemption expires.
14.2
The process for creating an EZone requires that the sponsoring city, county or port authority submit the proposal to the Oregon Economic and Community Development Department for review and approval. ORS 285C.067 further requires that the sponsor consult with all taxing districts within the proposed EZone before submitting the application.
14.3
The Board adopts this policy on behalf of the District with respect to any property that is subject to the taxing authority of the District or to a contract for the services of the District. This policy shall provide guidance to local governments sponsoring EZones as to the position of the District on those EZones, and to the Fire Chief or his designee in responding to opportunities for meetings or consultation with those sponsoring agencies.
14.4
The Board appreciates the importance of providing incentives for investments and job creation that an EZone may provide, so long as the deferment of taxes payable to the District does not impose a financial burden on District resources and require that the District provide fire and life safety services to the beneficiary without resources to do so. Ad valorem property taxes are virtually the only source of funds by which the District provides firefighting and emergency medical aid to the Clackamas County community. Providing for new taxable property and exempting it from the tax rolls means that the District must protect the property and the employees without the funds to do so. It is the Board’s strong view that, if sponsoring agencies fail to consider carefully the impact of tax exemption on the District’s ability to provide fire and life safety services, or if they waive or fail to implement the conditions provided by state law with respect to EZones, the very purpose of the program is defeated.
14.5
The Board requires as a condition of its assent to tax exemption that an agency sponsoring an EZone provide for an agreement with the applicant for tax-exemption providing for annual payment to the District during the term of tax exemption an amount equal to 30 percent of the District’s current tax rate applicable to the exempt property to reimburse the District for that portion the District levy representing the direct cost of fire and emergency services for the exempt property.
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14.6
The Board welcomes the opportunity for the District to review the terms and provisions of any proposed EZone on a case by case basis, but by the adoption of this policy serves as notice of the Board’s concerns regarding these issues:
Existing EZone boundaries or exemption of taxable property should not be amended unless the sponsor, in consultation with the District, concludes that the amendment is in the best interests of the community at large and will not diminish the District’s ability to provide services. Tax exemption granted to an eligible business should not be extended unless all terms of the original tax exemption grant, including the number of employees to be hired and the wages to be paid, have been met in full for the entire exemption period. Original requirements for tax exemption granted by a sponsor should not be amended, altered or waived if such action would reduce, eliminate or materially alter the requirements that were presented to the District as the conditions for the tax exemptions being granted, including without limitation the base wages to be paid and employee addition requirements. The Board may consider EZone proposals on a case by case basis, but generally will not support EZone applications for tax exemptions that propose primarily additions of machinery or equipment or upgrades, as such improvements generally do not add assessed value at the end of the exemption period due to depreciation, wear and tear or obsolescence, defeating the concept of added taxable value in the long term. Sponsoring agencies should require that applicants for tax exemption include proposals to enhance the level or efficiency of local public services within the proposed EZone, including firefighting and police services. The Board generally opposes any termination of the existing statutory sunset provisions for EZones. The District further opposes the creation of EZones on land that is or has formerly been designated as an urban renewal area.
24 01/22/2018 APPENDIX A CFD#1 BOARD COMMITTEES/LIAISONS 2016/2017 2017/2018 Staff Liaison
CAPITAL PROJECTS COMMITTEE: To provide Board oversight and input into Trotter Trotter Chief Charlton/ the District’s long-range capital needs. Quarterly (Minimum) Wall Wall Finance Director Christina Day
CLACKAMAS COUNTY COORDINATING COMMITTEE (C4) LIAISON: To Blanton Trotter Chief Charlton provide Board representation to neighboring areas with which the District has Alt.: Syring significant relationships. Monthly.
EMS COMMITTEE: To provide input into the EMS service delivery system Syring Cross Division Chief issues related to CFD1 from an elected representative’s perspective. To provide Alt.: Wall Joseph Bill Conway Board representation with TVF&R and Lake Oswego Fire Dept. in providing consulting services regarding the EMS Consortium according to ORS 190. Quarterly (Minimum)
EXECUTIVE COMMITTEE: To provide a forum to enable the Board to review Joseph Syring Chief Charlton the annual performance of the CEO and to perform other duties as assigned by the Wall Wall Board Chairperson. Semi-annually (Minimum) Alt.::Joseph
FOUNDATION LIAISON: To provide timely updates and information to the Blanton Trotter Chief Charlton Board on the affairs of the Foundation. The Chairperson shall appoint a Board Alt.: Trotter member to act as a liaison between the Board and the Clackamas Emergency Services Foundation (Foundation). The liaison shall attend the bimonthly Foundation meetings and provide updates at the monthly Board meetings.
LEGISLATIVE COMMITTEE: To provide a forum for staff and Board Joseph Joseph Chief Charlton representatives to discuss the political implications of Board action and impacts of Syring Wall legislative proposals on the District. Quarterly (Minimum)
INTERAGENCY COMMITTEE: To provide Board representation to other Joseph Joseph Chief Charlton governmental agencies that the District serves or has significant relationships with. Trotter Syring Quarterly (Minimum) Alt.: Trotter
VOLUNTEERS’ ASSOCIATION LIAISON: To provide Board representation at Syring Syring Battalion Chief the Volunteer Association meetings. Quarterly (Minimum) Alt.: Trotter Alt.: Trotter Steve Deters
Revised 10/16/2017 R-1b Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Deputy Chief Doug Whiteley Re: Business Services Division Monthly Report – November 2017
Conducted a phone Civil Service meeting to approve the most recent Apparatus Operator list.
Reviewed and updated Fire District policies.
The administration building remodel is essentially completed other than some minor sheetrock repairs and paint touch up. Staff should be moved into the area completely by December 15th.
Met with Tualatin Valley Fire and Rescue’s Fire Marshal to discuss new construction consistencies and construction excess taxes.
Attended the deferred compensation investment meeting.
Met with Clackamas Fire Board of Director to review and discuss services provided in the Estacada IGA.
Attended the Oregon City Chamber Board of Directors’ meeting.
Attended the community Paramedic Resource Fair in Oregon City.
Attended several meetings regarding fire alarm false alarm responses and open burning incidents.
Attended the monthly Emergency Services meeting.
Attended senior group Hands Only CPR training
Met with Estacada’s Fire Chief several times regarding the IGA.
Attended the Health Trust and Insurance Committee meeting.
Met with staff regarding local CERT programs.
Attended the Board of Directors’ Capital Projects Committee meeting.
1 Attended the retirement for Milwaukie Police Captain Dave Rash.
Met with Oregon City City Manager to discuss the Station 16 project.
Attended a Pre-Fire Plan meeting.
Finalized the ISO resubmittal. We should receive official work of our new score by early January.
Attended Chain of Survivor coin presentation event.
Attended Labor management Committee and worked with Local 1159 on several matters.
Respectfully Submitted, Deputy Chief Doug Whiteley
2 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Data Systems Manager Shelby Hopkins Re: Data Management Monthly Report – November 2017
Munis The Phase II Project Team has completed all work orders, inventory implementation and training sessions, and will begin using these modules January 9th. Facilities, Fleet and Logistics are classified as Servicing Departments. Being a Servicing Department allows District personnel to submit requests for service via the Munis program. ITS will continue using Help Desk for service requests and create necessary work orders into the Munis system within their department. Beginning January 22nd, Munis will be rolled-out to the entire organization. Personnel will begin using Munis to submit Logistics requisitions and Requests for Service to Facilities, Fleet and Logistics. Munis Training will be assigned to all personnel in late December with an expected completion date of January 15th. All Munis training will be completed through Target Solutions.
FireRMS/ePCR (Zoll) After thoroughly researching and reviewing pros/cons between both EF Recovery and Zoll Data Systems for our FireRMS/ePCR hosting solution, the decision was made to renew our contract with EF Recovery for two years. The updated contract is being reviewed by legal and will be in effect January 1st.
Data Analysis Compiling SOC data for the updated document. To date, incidents are trending 6.49% higher than in November 2016.
Pre-Plans Continued work on pre-plan updates. FMO Staff renamed all pre-plans in preparation for the new CAD. Working with Operations to determine a pre-plan review schedule moving forward. Met with Operations and ITS to discuss Pre-Plans moving forward with the new CAD Implementation in early 2018.
3 R-1b.1 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Deputy Chief Doug Whiteley Re: Fire Prevention Division Monthly Report – November 2017
Engineering Fire Prevention staff reviewed 81 buildings and land use projects in the month of October 2017. In addition, 5 tenant remodel inspections were conducted, as well as 4 special inspections, and 13 new construction inspections.
Enforcement A total of 488 inspections were carried out in the month of November 2017. These include fire and life safety inspections, special inspections completed by the Fire Prevention staff, and the business inspections completed by the fire companies.
Public Education
Nov 1 Station 14 Station Tour - Boy Scouts Nov 2 FMO OCHS Career Fair Nov 3 FMO Hands Only CPR Gardiner Middle School Nov 5 Station 14 Kaiser Station Tour Birthday Party Nov 8 FMO Hands Only CPR Gardiner Middle School Nov 11 Station 2/Station 5 Vietnam Veterans Monument Dedication Ceremony Nov 13 Station 4 Tenderheart Childcare & Preschool Engine Tour Nov 13 Station 4 Cub Scout Tour, Interview and Flag Folding Nov 14 FMO Hands Only CPR Oregon City Christian Church Nov 14 Station 3 / FMO Milwaukie Co-Op Preschool Station Tour Nov 16 FMO Fall and Fire Prevention Glenmoore Gracious Living Independent Nov 16 Station 6 / FMO Fire Safety Presentation & Engine Tour Happy Valley Preschool Nov 16 FMO Bilquist Elementary School 4th Grade Classrooms Nov 16 PIO / FMO Emergency Preparedness & First Response Thank You Luncheon Nov 17 FMO Hands Only CPR Alder Creek Middle School Nov 17 FMO Fire Safety Day Mt Scott Elementary 1st and 2nd Graders Nov 21 Station 2 MFS-RSG Preschool Engine Tour Nov 21 Station 3 / FMO View Acres Elementary Fire Safety Presentations Nov 21 FMO Hands Only CPR Boys and Girls Club Family Fun Night Nov 28 Station 6 / FMO Creative Minds Learning Center Fire Safety Presentation Nov 29 FMO Hands Only CPR Clackamas High School Nov 30 FMO Hands Only CPR Clackamas High School
4 Note: The following are areas of interest on specific topics or items that have received additional staff time beyond what is noted above.
In January, Battalion Chief Brian Stewart will be moving to the Fire Prevention Division. He will be filling the role of Assistant Fire Marshal and will be overseeing the day-to-day activities of the division.
Staff attended the annual Oregon Fire Marshal’s Association two-day training. The education/recertification time was focused around hazardous materials and high piled storage.
The Deputy Fire Marshal’s participated in a 2017 planning session. The focus was to prioritize goals and projects for 2018 based on risk analysis.
Staff joined together for one day to inspect all businesses at the Clackamas Town Center. During that day, staff completed approximately 150 inspections.
Staff is researching fire alarm false alarms and open burning incidents to determine ways to reduce the numbers of these types of responses.
Staff reviewed and resubmitted the Community Risk Reduction portion of our ISO documents. Upon further review of the initial submittal, it was determined staff had enough available information to maximize the points available for these “extra credit” points.
5 Clackamas Fire Inspections 2017 Inspections January - November Assigned To Actions Scheduled # Done % Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 1416 1302 91.95% 2 YEAR PREVENTION OFFICE 718 659 91.78% HAZ MAT INSPECTION 35 32 91.43% ANNUAL SELF INSPECTION 104 95 91.35% APARTMENT PROGRAM 1 YEAR 368 367 99.73% 4 YEAR PREVENTION OFFICE 151 149 98.68% Division, Fire Marshal Office T Grand Total 2792 2604 93.27% Station, Station 1 COMPANY 1 YEAR INSPECTION 1 1 100.00% COMPANY 2 YEAR INSPECTION 21 20 95.24% COMPANY 4 YEAR INSPECTION 25 23 92.00% Lock Box 19 19 100.00% TARGET HAZARD WALK THRU 12 12 100.00% Station, Station 1 Total 78 75 96.15% Station, Station 10 COMPANY 1 YEAR INSPECTION 12 12 100.00% Lock Box 7 7 100.00% TARGET HAZARD WALK THRU 6 6 100.00% Station, Station 10 Total 25 25 100.00% Station, Station 11 COMPANY 1 YEAR INSPECTION 4 4 100.00% Lock Box 5 5 100.00% TARGET HAZARD WALK THRU 3 3 100.00% Station, Station 11 Total 12 12 100.00% Station, Station 14 COMPANY 2 YEAR INSPECTION 6 5 83.33% Lock Box 1 1 100.00% TARGET HAZARD WALK THRU 17 17 100.00% Station, Station 14 Total 24 23 95.83% Station, Station 15 COMPANY 1 YEAR INSPECTION 1 1 100.00% COMPANY 2 YEAR INSPECTION 38 34 89.47% Lock Box 8 8 100.00% TARGET HAZARD WALK THRU 10 4 40.00% Station, Station 15 Total 57 47 82.46% Station, Station 16 COMPANY 2 YEAR INSPECTION 72 70 97.22% Lock Box 4 4 100.00% TARGET HAZARD WALK THRU 12 12 100.00% Station, Station 16 Total 88 86 97.73% Station, Station 17 COMPANY 2 YEAR INSPECTION 63 61 96.83% Lock Box 3 3 100.00% TARGET HAZARD WALK THRU 6 6 100.00% Station, Station 17 Total 72 70 97.22% Station, Station 19 COMPANY 2 YEAR INSPECTION 22 22 100.00% TARGET HAZARD WALK THRU 3 3 100.00% Station, Station 19 Total 25 25 100.00%
6 Clackamas Fire Inspections Station, Station 2 COMPANY 2 YEAR INSPECTION 20 20 100.00% COMPANY 4 YEAR INSPECTION 53 53 100.00% Lock Box 12 12 100.00% TARGET HAZARD WALK THRU 12 12 100.00% Station, Station 2 Total 97 97 100.00% Station, Station 3 COMPANY 1 YEAR INSPECTION 1 1 100.00% COMPANY 2 YEAR INSPECTION 41 41 100.00% COMPANY 4 YEAR INSPECTION 26 24 92.31% Lock Box 8 3 37.50% TARGET HAZARD WALK THRU 18 8 44.44% Station, Station 3 Total 94 77 81.91% Station, Station 4 COMPANY 2 YEAR INSPECTION 18 16 88.89% COMPANY 4 YEAR INSPECTION 26 24 92.31% Lock Box 5 5 100.00% TARGET HAZARD WALK THRU 14 12 85.71% Station, Station 4 Total 63 57 90.48% Station, Station 5 COMPANY 1 YEAR INSPECTION 1 1 100.00% COMPANY 2 YEAR INSPECTION 31 31 100.00% COMPANY 4 YEAR INSPECTION 1 1 100.00% Lock Box 2 0 0.00% TARGET HAZARD WALK THRU 2 0 0.00% Station, Station 5 Total 37 33 89.19% Station, Station 6 COMPANY 2 YEAR INSPECTION 30 28 93.33% Lock Box 5 5 100.00% TARGET HAZARD WALK THRU 4 3 75.00% Station, Station 6 Total 39 36 92.31% Station, Station 7 COMPANY 1 YEAR INSPECTION 3 2 66.67% COMPANY 2 YEAR INSPECTION 22 17 77.27% Lock Box 5 5 100.00% TARGET HAZARD WALK THRU 2 2 100.00% Station, Station 7 Total 32 26 81.25% Station, Station 8 COMPANY 1 YEAR INSPECTION 1 1 100.00% COMPANY 2 YEAR INSPECTION 79 76 96.20% COMPANY 4 YEAR INSPECTION 24 23 95.83% Lock Box 18 17 94.44% TARGET HAZARD WALK THRU 16 14 87.50% Station, Station 8 Total 138 131 94.93% Station, Station 9 COMPANY 2 YEAR INSPECTION 24 24 100.00% COMPANY 4 YEAR INSPECTION 1 1 100.00% Lock Box 8 8 100.00% TARGET HAZARD WALK THRU 7 7 100.00% Station, Station 9 Total 40 40 100.00% Grand Total 921 860 93.38%
7 Clackamas Fire Inspections
2017 Special Inspections November Assigned To Actions # Done Division, Fire Marshal Office ENFORCEMENT ASSIST 5 FINAL INSPECTION 1 FIRST REINSPECT 65 NEW CONSTRUCTION INSPECTION 13 OPEN BURNING 4 PLAN REVIEW 67 SECOND REINSPECT 4 SPECIAL INSPECTION 5 TENANT IMPROVEMENT 5 APARTMENT PROGRAM 1 YEAR 3 Division, Fire Marshal Office Total 172 Grand Total 172
8 Estacada Fire Inspections
2017 Estacada Inspections January - November Assigned To Actions Scheduled # Done % Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 104 88 84.62% 2 YEAR PREVENTION OFFICE 34 33 97.06% Division, Fire Marshal Office Total 138 121 87.68% Grand Total 172 155 90.12%
2017 Estacada Inspections November Assigned To Actions # Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 2 Division, Fire Marshal Office Total 2 Grand Total 2
2017 Estacada Special Inspections November Assigned To Actions # Done Division, Fire Marshal Office PLAN REVIEW 5 APARTMENT PROGRAM 1 YEAR 2 NEW CONSTRUCTION 1 Division, Fire Marshal Office Total 8 Grand Total 8
9 False Fire and Medical Alarm Responses Information within this category will be used for the purpose of cost recovery pursuant to Ordinance 09-01 160
140
120
100
80
60
40
20
0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2015 87 72 95 100 117 110 82 83 89 106 105 89 2016 78 78 86 87 73 104 65 107 107 126 93 88 2017 132 92 86 126 116 84 113 143 111 144 118
Monthly Average
2015 95 Incidents 2016 91 Incidents 2017 115 Incidents
In 2006 Fire District personnel were responding to an average of 140 false fire alarm incidents per month. Due to these responses, in February of 2007 The Fire District adapted fee Ordinance 07-01. This cost recovery fee program was initiated in August 2007.A report is ran each month which lists all false alarm calls. In April 2009, Clackamas Fire District # 1 adopted Ordinance 09-01. Pursuant to Ordinance 09-01; Cost recovery fees may be imposed for responses to repetitive false (nuisance) responses to fire and medical alarms. No cost recovery fee shall be imposed for the initial four (4) fire alarm or medical responses to any residential or commercial occupancy during a calendar year. No cost recovery fee shall be charged if the fire alarm is a result of a fire. No cost recovery fee shall be charged if the medical alarm results in medical treatment by EMS personnel. Canceled en-route incidents are considered a billable event since the apparatus was deployed and thus an incident report must be generated. Fees will be based upon the reasonable estimate of the actual average cost of a fire alarm response.
10 Clackamas Fire District #1 2017 Structure Fire Cause of Ignition
Cause under investigation Act of Nature 4 2 5% 2% Cause undetermined after investigation 14 16%
Unintentional 23 48% Failure of Cause, other equipment or heat 1 source 1% 16 18% Intentional 8 9%
Year Fire Cause of Ignition Incidents % 2015 Cause under investigation 0 1.98% Cause undetermined after investigation 11 12.79% Cause, other 1 1.16% Failure of equipment or heat source 15 17.44% Intentional 5 5.81% Unintentional 54 62.80% 2015 Total 86 100.00% 2016 Act of Nature 2 2.56% Cause under investigation 1 1.28% Cause undetermined after investigation 11 14.10% Cause, other 2 2.56% Failure of equipment or heat source 9 11.54% Intentional 4 5.13% Unintentional 49 62.80% 2016 Total 78 100.00%
Data on 111-Building Fire's only within Clackamas Fire Dist. FMZ's Data Excludes: Cooking and Chimney Fires
11 Business Services
Prevention Division
To: Chief Fred Charlton and the Board of Directors From: Emergency Manager Gregg Ramirez Re: Emergency Management Monthly Report – November 2017
Conducted Emergency Preparedness lecture of Sabin Skills Center Conducted Emergency Preparedness presentation for Oregon City Optimists Club Attended FEMA Winter Weather Response training Participated in the Clackamas County Natural Hazards Mitigation kick-off meeting Conducted Emergency Preparedness meeting for Waverly community. Gave Representative Bynum a tour of Station 7 Participated in CERT Coordinators conference call Submitted four State Homeland Security grant proposals. (Three will advance to the State for funding consideration) Work on going: Station security project. Continuity of Operations Plan. Exercise planning for the June 2018 Cascadia Receding exercise. Writing 3 grant applications for the State Homeland Security Grant Program • Equipment for to support an Emergency Operations Center • Funding to hire Bold Planning to create our Continuity of Operations Plan • Fund the cost of hosting a CERT Train the Trainer course. If funded, this project will create 18 CERT Instructors for our community.
Respectfully submitted, Gregg Ramirez
12 R-1b.2 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Human Resources Manager Trish Noble Re: Human Resources Division Monthly Report – November 2017
TeleStaff cross training
SOP review and revisions
Cross training on HR Admin Tech responsibilities
Created new employee files and sending related documentation to staff
Updated employee files with certifications, change of address, assignment changes, etc
Completed SME review for new AA position
Miller Nash Graham and Dunn Employment Law Seminar
Quarterly Deferred Comp meeting
Conditional offer of employment for Finance AA position
Conditional offers of employment for 15 Entry Level Firefighters and 2 alternates
Single Role Paramedic background screening completed
Continued data collection for comparative wage analysis
Job description updates
Special Civil Service meeting and preparation of minutes
Worker’s Comp claims and Return to Work
Release and collection of Employee Satisfaction Surveys
BOLI response compilation
Actuary conference call for Health Trust to determine premium offset
LBG Advisors
. LBG has been working with Loomis on a couple of employees’ claims and how they were processed
13 Insurance Committee
. Continuing to work on finding the appropriate language for the plan document regarding the pre-authorization for certain medications
. Couple of old claims got lost in the shuffle between Meritain and Loomis, which we will be paying to close up the old plan with all of the unpaid claims.
Retiree Health Trust
. HYAS and Joe Reinhart are working on the final language to sign the agreement between HYAS and Clackamas Fire Health Trust
. Charles Schwab application is almost completed and will be sent in once that is final
14 R-1b.3 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Deputy Chief Doug Whiteley Re: Information Technology Services Division Monthly Report – November 2017
Initiated
SSL Certificate update MS Server 2012 migration for core infrastructure Network Infrastructure Update 130th Uila – network/application monitoring
In Progress/On-going
MS Windows 10 migration MS Office 2016 migration Kronos Workforce Telestaff Upgrade AVIDS testing / deployment Enterprise Information Security (InfoSec) Management FireRMS / ePCR (EFR contract renewal) Rubrik / VEAM – backup and disaster recovery platform (testing)
Completed
MDC / Cradle point connectivity alternatives (testing) MUNIS – WO setup ITS Consolidation of file servers to cluster architecture
15 R-1c Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Deputy Chief Ryan Hari Re: Emergency Services Division Monthly Report – November 2017
Continued work on the fleet maintenance center project, beginning framing phase.
Station 16 crews relocated to Clackamas Community College campus for construction.
Continued work on the Station 16 construction project.
Continued work on bids and budget issues for Stations 16 and 19 new construction.
Continued work on LMC issues with Local 1159.
Attended weekly Owner/Architect/Contractor meetings at Fleet/Logistics site.
Significant time spent interviewing entry level firefighter/paramedic candidates
Promotional interviews for Apparatus Operator, Lieutenant, Captain, and BC.
Attended a land use hearing for the new Station 19 project.
Attended the Resource Fair in Oregon City
Met with Deputy State Fire Marshal regarding several mutual issues.
Chaired the CCOM Executive Board meeting.
Respectfully submitted, Deputy Chief Ryan Hari
1 R-1c.1 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: EMS Division Chief Bill Conway Re: Emergency Medical Services Division Monthly Report - November 2017
The following summary of work includes those activities completed within the EMS Division. Additional reports are included from the Community Paramedic, EMS Training Officer, as well as the monthly community CPR report from Cascade.
Three OHSU Resident Ride Alongs Attended Clackamas Fire EMS committee and EPIC meetings Met with Clackamas County AMR Ops Manager regarding issues and collaboration Attended District Labor/Management meeting Attended Fire District Board of Directors regular meeting Attended ICS 400 class Attended Board EMS committee meeting Attended Regional Hepatitis A Planning Summit Attended Clackamas County Access to Care committee meeting Hosted the fifth Chain of Survival Celebration Attended Clackamas County Public Health meeting regarding community paramedic collaboration. Met with Portland Fire EMS Chief regarding EMS issues and potential collaboration
Respectfully submitted, EMS Division Chief Bill Conway
2
Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Community Paramedic AmyJo Cook Re: Community Paramedic Monthly Report - November 2017
Assisted community member with temporary housing while connecting to resources Arranged Multi-Agency planning meeting for Resource Fair Assisted Clackamas High School student with a ride a long and volunteer hours Judged chili cook-off competition for Riverstone (Clackamas County Behavioral Health) Assisted Community member with access to Emergency Department/hospital visit Assisted community member through crew referral with attending follow up doctor appointment, in home care for spouse, and Medicaid enrollment specialist Attended meeting with in home care providers Attended District Unit meeting Attended two phone interview requests about Community Paramedicine and also the Resource Fair (Clackamas Review, Patch) Attended video interview with Clackamas Review Attended Skype meeting for charting system implementation Implemented Inaugural Resource Fair at Barclay Park Assisted Community member to specialist appointment Assisted homeless community member with housing/resources and mental health Attended Continuum of Care meeting with local agencies/resources to discuss housing crisis Attended Chain of Survival ceremony Attended initial opioid tracking/resource/recovery team with Clackamas County
Respectfully submitted, Community Paramedic AmyJo Cook
3 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: EMS Training Officer Mike Verkest Re: Emergency Medical Services Division Monthly Report – November 2017
Participation the PART trial concluded. More about CFD1 Participation in Clinical Research coming soon.
Attended Scientific Review Committee Meeting
Provided EMS review to A/O Paramedic upon Return from Military Deployment
Continued Peer Chart review.
Attended EMS and EPIC Committee.
Attended the monthly Training Division Staff meeting
Coordinated Clackamas / Estacada Fire Volunteer EMS Drill – EMS Case Reviews
Clackamas Fire District #1 continues to Field Test LUCAS 3 Mechanical CPR Device on M303.
Preparing for 2018 Protocol Changes
Recorded Protocol Video with Lake Oswego Fire, TVF&R and Dr. Warden.
Finalizing Single Role Paramedic Academy and Filed Training Process with Lt. Sakaguchi
Attended AMR Monthly Quality Assurance Meeting/Chart Review
Hosted EMS Case Reviews with Dr. Warden
Met with InnovoDrone regarding partnership with CFD1 UAS Program
Participated in CFD1 Safety Committee Meeting
Continued EMS Training related follow up with 1 Probationary Firefighters
Produced 2 EMS Quickies
Finalized Volunteer EMS Run Sheet. Preparing for Deployment
Ordered Budgeted EMS Equipment and Supplies
Respectfully submitted, EMS Training Officer Mike Verkest 4 Cascade Healthcare Services, LLC. Clackamas Fire District #1 Community CPR and First Aid Programs Student Enrollment and Course Evaluation Summary
Number of Classes Offered at Each Location Nov-17 Class Type Station 2 Station 3 Station 4 Station 5 Station 7 Station 10 Station 14 Station 15 BLS HCP 2 2 HS FA, CPR & AED 1 1 HS CPR & AED 1 1 HS FA 1 1 ACLS Renewal 1 PALS Renewal 2
Clackamas Fire Station Enrollment by Location Nov-17 Class Type Station 2 Station 3 Station 4 Station 5 Station 7 Station 10 Station 14 Station 15 BLS HCP 16 30 HS FA, CPR & AED 15 5 HS CPR & AED 9 1 HS FA 2 ACLS Renewal 15 PALS Renewal 14
Clackamas Fire Student Evaluation Summary -- October 2017 1 (Strongly Disagree) 2 (Disagree) 3 (Neutral) 4 (Agree) 5 (Strongly Agree) 1 2 3 4 5 Overall this course met my expectations: 11 96 The program was relative to my work and extended my knowledge: 1 11 95 Adequate supply of equipment that was clean and in good working order: 12 95 Method of presentation enhanced my learning experience: 2 14 91 Classroom environment was conducive to learning: 1 9 97 Instructor(s) provided adequate and helpful feedback: 8 99 Student's rating of the instructor's overall effectiveness: Poor Fair Satisfactory Good Excellent 13 94 Student would refer a friend/colleague to take the same course: Yes No 107
5 Cascade Healthcare Services, LLC. Clackamas Fire District #1 Community CPR and First Aid Programs Student Enrollment and Course Evaluation Summary
Comments from Clackamas Fire Student Evaluations --Nov 2017
Great Presentation! I liked how Matt hit the high points of the contact while thoroughly covering material and answering questions. Very informative and Matt also made it enjoyable - the most I have learned from any CPR Class yet. Thank you! Great job! Made this a lot of fun! Thank you! Matt was personable & provided relatable examples. Victoria was effective, knowledgeable and a great communicator. Good job! Clear instructions, good overall experience. Thank you! Great instructor, easy to spend the day with. Thank you, very efficient. Good information. Great knowledge by Bubba. Very knowledgeable instructor, made class easy and had real life experience. Enjoyed the class. Very clear with directions & moved at a great pace. I have taken ACLS/PALS/BLS all through Cascade, Super easy, nice communication & always friendly. Thx! I liked the fast pace & simplified algorithms & easy to remember/practice. Good work. Best class I have been to and I have done many. Thank you Victoria. You were real and I appreciate that. I liked the honest and real in the moment feedback. Great renewal class. I like the relaxed atmosphere, was very enjoyable! Would have ben. to have lec/video before test. Fun class. Thank you! I really like the paper cards at the end of classes. Very pleasant and educational being in the class. Thank you, enjoy your weekend. She was easy to listen to and kept the attn of the class. I've been taking these classes since 1985. This was probably my best experience. Thank you Victoria. Thank you, great job! Thank you. Victoria was the best CPR teacher I've experienced so far. The information was presented in a way that was accessible and effective. Thanks! Victoria was very good. Victoria made it fun and informative. I would highly recommend her.
6 R-1c.2 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Division Chief David Scheirman Re: Emergency Services Division Monthly Report November 2017
Labor Management Meeting InformCAD project Met with ac Morris LO Fire Chief’s interviews for Lieutenant Chief’s interviews for Captain Chief’s interviews for Apparatus Operator Chief’s interviews for Battalion Chief Pre-fire plan meeting Personnel matters Chief’s interviews for Firefighter Follow up on Conflagration responses Monthly OPS meeting Light Duty assignments: o Training assistance o Inspections o Policy update and review
North Battalion – A Shift Battalion Chief Brian Burke 11/08 – Natural Gas leak, evacuated structure until NW Natural gas arrive 11/08 – Neighborhood Association meeting in Oak Grove 11/11 – House and garage fire in Eagle Creek 11/11 – Apartment fire in Milwaukie 11/13 – Garage fire in Oregon City During the month of November I also completed 3 fire station audits. I also working on the new InformMobile CAD training.
North Battalion – B Shift Battalion Chief Brian Rooney 11/11 Commercial Structure Fire 10303 SE Bell Ave. There was a commercial task force sent to 10303 SE Bell (Heather Brae Apartments). BC302 and HR305 were on a fire in Eagle Creek at the time, I responded from BC303. On arrival Lt. Bauer from E301 reported smoke from the second floor of a 3 story unit and upgraded the task force to a full alarm. Crews quickly located and extinguished the fire on the second floor and completed searches on 5 other exposure units along with vertical ventilation by T302. The likely cause was a tenant burning wood in the gas fireplace. The unit had a large amount of construction wood in the unit along making navigating through the structure difficult. 11/17 Residential Structure Fire 13671 SE Garden7 Meadow Dr. A task force was sent to a residential fire, upon arrival crews found smoke from the structure. A malfunctioning clothes dryer was the cause of the fire. 11/2 FRP reformatting- We are currently 85% complete with the FRP reformatting, editing and certification project. Station visits and Company Officer mentoring. 11/6 I attended the Monday morning senior staff meeting and the Oak Grove citizen CPO meeting. 11/8 Training- PEER support crew training, Probationary AO Carothers evaluation. Station and crew visits 11/9 I attended the Linwood and Oak grove PTA meetings with crews. 11/24 Probationary AO Harris evaluation. frp, target solutions 11/27 Attended Staff meeting and completed all station and apparatus audits. 11/30 Celebration of Life ceremony at the Abernethy center. FRP edits, MDC work
North Battalion – C Shift Battalion Chief Scott Carmony Finalized Request for Proposal for Hose and Ladder Testing. Advertised to potential vendors planned for December 4th. Completed FRP review and edits. Hose and Nozzle committee projects include high-rise hose deployment, hydrant bag development, 4 way hydrant valve purchase and R&D, Supply Hose deployment R&D. Training videos for R&D projects in development.
South Battalion – A Shift Battalion Chief Ken Horn November 3 – Residential Fire @ 19522 S Ridge Road, 0540hrs: Crews responded to a reported residential fire called in by the occupant. Based on dispatch information and the remote location, the taskforce was upgraded to a full alarm assignment. Upon arrival crews found a single wide mobile home with light grey smoke showing from the front door. Crews quickly extinguished the fire and completed overhaul looking for extension. The balance of the full alarm assignment was quickly recalled and the majority of the incident was handled by E311. The fire appeared to be caused by wax on a wood stove. Moderate damage from smoke and fire extension into the ceiling area. No injuries reported. Crews on scene : E311, E310 E331and BC303 November 9 – Residential Fire @ 2780 Morgan Ct, West Linn: Crews responded mutual aid to a reported residential fire, smoke flames coming from a dryer. Upon arrival crews found smoke coming from the structure. Crews found a small fire in the dryer and extinguished. Several Clackamas units remind on scene to help with salvage, overhaul, and smoke removal: Clackamas units included E315, E317, and T316. November 25 – MVA @ 29050 S Beavercreek Rd: Crews responded to a reported MVA, single vehicle into a tree. Upon arrival crews found one injured person, self-extricated and one person trapped. Additional units we called to deal with the extrication and additional patient. Life flight was dispatched and a landing zone was established. Life flight landed but was unable to transport the patient due to a change weather conditions. Both patients were transported by ground. Units on scene: E310, E311, T316, HR305, E382, M382, M303, LF, and BC303 Emergency Services meeting. Completed SOP updates. Operation Santa parade. Station audits completed.
8 South Battalion – B Shift Battalion Chief Jonathan Scheirman Preformed Station Audits for Station 9, 10, 13, & 20. Presented a District update at the Oregon City Citizen Involvement Council. Preformed a Probationary AO Evaluation. Attended a Fire Defense Board meeting on the Clackamas County Wildland Urban Interface Plan. Attended Op Santa in Redland and Oregon City. Made several station visits. 11/7/17 Residential Fire @ 12595 SE 105th Ave. A fire started on the back deck of the home and spread to the attic. No one was home at the time of the fire. 11/24/17 Vehicle into Semi Trailer @ 1839 Molalla Ave. The vehicle suddenly veered off the road and became lodged under a semi-truck trailer while traveling at a high rate of speed. The driver was extricated and transported to a trauma center where it was determined that he had a medical event that caused the crash. This happened on Black Friday in the parking lot of the Oregon City Fred Meyer.
South Battalion – C Shift Battalion Chief Oscar Ramos • Attended monthly Operational Division meeting and passed the information on to all South companies •I nitiated audit preparations with Captains Browne and Davis and set schedules for their station’s audits (stations, 11, 12 &16) Due to there being no station 16 did only new T316. Crews at all facilities did an outstanding job with their stations and apparatus – Well Done! • Crews responded on a 0200 tree(s) fire in Oregon City and in overhaul stages found a deceased person who had been sleeping in the area • Confirmed purchase of new Technical Rescue equipment for Special Ops teams • Small residential bedroom fire on corner of Front Av. / Holcomb Blvd. • Dealt with three separate disciplinary issues throughout the month • Continued working with OPS group on SOP / FRP revisions • Visited the Community Paramedic outreach program held in a park in Oregon City • Met with Lt. Goodrich for set up of district wide Elevator Emergency rescue training • Attended Operation Santa parade in Station 10 fmz.
East Battalion Battalion Chief Brian Stewart MCAS Yuma accreditation site visit – as a member of a peer assessment team, conducted on-site review and verification of MCAS Yuma’s documentation and processes Conducted station visits Target Solutions training Safety committee meeting Worked on Standards of Cover revision SOP and FRP review/updating Fitness Testing Probationary employee practical evaluations
Respectfully submitted, Division Chief David Scheirman
9 Clackamas Fire Dist. #1 Emergency Services Report November 2017
Other Rupt/Exp/Other 0% Hazard 0% Cond. Pub Asst Incident Type Data 8% 10% EMS 1214 False 83 Fire 23 Good Int Good Int 182 10% Fire EMS Hazard Cond. 143 1% 67% Other 0
False Pub Asst 177 4% Rupt/Exp/Weather 0 Grand Total 1822
Year to Date
Incident Type 2015 2016 2017
EMS 14577 15339 14384 False 847 801 839 Fire 636 479 573 Good Int 2053 2011 2113 Hazard Cond. 1409 1459 1363 Other 10 6 7 Pub Asst 2296 2332 2404 Rupt/Exp/Weather 14 4 11 Grand Total 21842 22431 21694 Mutual Aid Given Incident Not Included
Total Incidents by Month 2500
2000
1500
1000
500
0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec BFD 2016 125 116 136 127 123 142 165 152 129 144 127 151 CFD 2016 1681 1646 1726 1671 1722 1742 1762 1873 1707 1682 1673 1909 CFD 2017 2275 1768 1863 1959 2024 1882 2043 2159 1998 1901 1822
10 Clackamas Fire Priority Response Performance November 2017
# of Resp. % of Resp. # of Resp. % of Resp. # of Resp. Urban Total Incident CFD#1 CFAI Meeting Meeting CFAI Meeting Meeting URBAN Included in Response Time Type Performance Baseline CFAI CFAI Benchmark CFAI CFAI Calculation Summary Baseline Baseline Benchmark Benchmark
Alarm Handling 1:20 1025 1:30 932 90.93% 1:00 836 81.56% Mean 6:17 Turn Out Time 2:21 1260 1:30 830 65.87% 1:00 495 39.29% Median 6:11 All Urban Travel Time 6:43 876 5:12 650 74.20% 4:00 416 47.49% Minimum 0:02 Urban Total Response Time 8:50 876 8:12 751 85.73% 6:00 413 47.15% Maximum 17:44 *URBAN: Stations 1, 2, 3, 15, 16
# of Resp. % of Resp. # of Resp. % of Resp. # of Resp. Suburban Total Incident CFD#1 CFAI Meeting Meeting CFAI Meeting Meeting SUBURBAN Included in Response Time Type Performance Baseline CFAI CFAI Benchmark CFAI CFAI Calculation Summary Baseline Baseline Benchmark Benchmark
Alarm Handling 1:25 643 1:30 577 89.74% 1:00 513 79.78% Mean 6:24 Turn Out Time 2:04 770 1:30 498 64.68% 1:00 281 36.49% Median 6:16 All Suburban Travel Time 7:01 557 6:30 476 85.46% 5:00 364 65.35% Minimum 1:22 Suburban Total Response Time 8:52 557 9:30 521 93.54% 7:00 360 64.63% Maximum 18:51 *SUBURBAN: Stations 4, 5, 6, 7, 8, 9, 17, 19
# of Resp. % of Resp. # of Resp. % of Resp. # of Resp. Rural Total Incident CFD#1 CFAI Meeting Meeting CFAI Meeting Meeting RURAL Included in Response Time Type Performance Baseline CFAI CFAI Benchmark CFAI CFAI Calculation Summary Baseline Baseline Benchmark Benchmark
Alarm Handling 1:17 154 1:30 128 83.12% 1:00 115 74.68% Mean 8:01 Turn Out Time 2:12 205 1:30 132 64.39% 1:00 86 41.95% Median 7:53 All Rural Travel Time 9:52 132 13:00 128 96.97% 10:00 119 90.15% Minimum 0:02 Rural Total Response Time 12:44 132 16:00 128 96.97% 12:00 117 88.64% Maximum 18:43 *RURAL: Stations 10, 11, 12, 13, 14, 18, 20
Alarm Handling: All Incidents Dispatched Turn Out Time: All Priority Types/Only District Units Dispatched Travel Time: Based off time of First Arriving unit. (includes AMR and outside agency’s) 11 November 2017 Incident Summary EMS Total: 1214
EMS/Rescue (Full Chart) 581 Medical assist, assist EMS crew 386 EMS (emergency medical call),Rescue, other 183 Vehicle accident with injuries 33 Emergency medical service, other 22 Motor vehicle/pedestrian accident (MV Ped) 4 High angle rescue 2 Extrication, rescue, other 1 Extrication of victim(s) from machinery 1 MARINE Swift-water rescue 1
False Alarm Total: 83
False Fire/Medical Alarm, other 39 False Alarm, Testing/Malfunction of System, other 13 Medical alarm - False alarm - unintentional 10 CO detector activation due to malfunction 6 Carbon monoxide detector activation, no CO 3 Detector activation, no fire - unintentional 3 Malicious, mischievous false call, other 2 Smoke detector activation, no fire - unintentional 2 Smoke detector activation due to malfunction 2 Local alarm system, malicious false alarm 1 Sprinkler activation due to malfunction or failure 1 Alarm system sounded, no fire - unintentional 1
Weather/Rupture/Explosion/Other Total: 0
Fire Total: 23
Building Fire 7
Passenger vehicle fire 4
Chimney of Fuel Fire, Confined to Chimney or Flue 4
Fire, other 2
Fire in portable building, fixed location 1
Fires in structures other than in a building 1
OUTSIDE Dumpster or other trash receptacle fire 1
OUTSIDE rubbish fire, other 1
OUTSIDE rubbish, trash or waste fire 1
Cooking Fire, Confined to Container 1
12 Good Intent Total: 182
EMS Incident Dispatched & Canceled En Route 39 False Alarm Incident Dispatched & Canceled En Route 35 Fire Incident Dispatched & Canceled En Route 28 No incident found on arrival at dispatch address 26 Good intent call, other 17 Smoke scare, odor of smoke, not steam (652) 13 Other Type Incident Dispatched & Canceled En Route 11 Authorized controlled burning 6 EMS call, party transported by non-fire agency 4 Steam, other gas mistaken for smoke, other 2 Hazardous Cond. Incident Dispatched & Canceled En… 1
Hazardous Condition Total: 143
Accident, potential accident, other (NON-Inj. MVA) 112
Gasoline or other flammable liquid spill (Class 1) 9
Gas leak (natural gas or LPG) 8
Power line down 7
Vehicle accident, general cleanup 3
Chemical release, reaction, toxic condition, other 2
Oil or other combustible liquid spill (Class II or III) 1
Hazardous condition, other 1
Public Assists Total: 177
Assist invalid 58 Public service assistance, other 24 Unauthorized burning 18 Police matter 18 Public service 15 Lock-out 9 Smoke or odor problem/removal 8 Service Call, other 8 Assist police or other governmental agency 7 Person in distress, other 5 Water problem, other 3 Water or steam leak 2 Animal problem 1 Water evacuation (not people evacuation) 1 13 Mutual Aid Given to Mutual Aid Received by Agency 102 106 121 116 151 101 , , , , , , 2017 YEAR TO DATE 72 69 , , 72 Given Given Given Given 51 Given , , Received 28 24 , 22 Received Given Received 35 , 17 , , , 10 8 23 , , , Received 0 12 , , 4 Given 0 , , Received Received Given Received Received Given Received Received Given Received Given
CANBY COLTON ESTACADA GLADSTONE GRESHAM HOODLAND LAKE OSWEGO MOLALLA PORTLAND SANDY TVFR 9 , 10 8 , , 6
, NOVEMBER 2017 6 Given , Given 5 5 Received , , 3 4 , , 2 Given Received 3 , , 1 1 1 1 Given Given 2 , , , , , 0 0 0 Given 1 , , , , Given Received 0 0 , , Given Received Given Received Received Received Received Given Given Received Received Received
CANBY COLTON ESTACADA GLADSTONE GRESHAM HOODLAND LAKE MOLALLA PORTLAND SANDY TVFR OSWEGO
November Aid Give 10 Apparatus Responses 9 9
8 9 9 7 6
4 3 3 3
1 1 1 0 0 0 1 Canby Colton Estacada Gladstone Gresham Hoodland Lake Oswego Molalla Portland Sandy TVFR
14 Mutual Aid Given - Apparatus Overview November 2017 Agency Apparatus Apparatus Action Responses Canby M316 Cancelled en route 1 E310 Cancelled en route 1 T316 Investigate 1 E317 Cancelled en route 2 Extinguish 1 Fire Attack 1 Canby Total 7 Colton BC303 Cancelled en route 1 E310 Cancelled en route 1 BC301 Cancelled en route 1 Colton Total 3 Estacada E309 Provide advanced life support (ALS) 1 E311 Cancelled en route 1 E310 Cancelled en route 1 E307 Cancelled en route 1 E319 Assist lift patient 1 Cancelled en route 3 Provide advanced life support (ALS) 1 Standby/Staged 1 Estacada Total 10 Gladstone M303 Cancelled en route 1 Provide advanced life support (ALS) 1 HR305 Cancelled en route 2 E303 Cancelled en route 2 BC303 Cancelled at Scene 1 Cancelled en route 1 Gladstone Total 8 Gresham IE314 Cancelled en route 1 Gresham Total 1 Molalla M316 Cancelled en route 1 BC303 Cancelled en route 1 E310 Standby team 1 T316 Cancelled en route 1 E317 Cancelled en route 1 WT310 Standby team 1 RH314 Cancelled en route 1 BR313 Cancelled en route 1 BR313 Salvage & overhaul 1 Molalla Total 9 Portland HR305 Cancelled en route 1 T302 Cancelled en route 2 E307 Cancelled en route 1 Portland Total 4 Sandy E319 Cancelled en route 1 E314 Assist physically disabled 1 Assistance, other 1 Cancelled at Scene 1 Cancelled en route 4 Standby/Staged 1 Sandy Total 9 TVFR E315 Cancelled at Scene 1 Provide manpower 1 BC303 Cancelled en route 1 T316 Provide manpower 2 E317 Cancelled en route 1 TVFR Total 6 Grand Total 57
15 Incident Types by FMZ November 2017
Incident Incident Incident Incident Type Total Incident Type Total Incident Type Total Station Station Station S1 EMS 141 S8 EMS 54 S15 EMS 88 False 15 False 8 False 3 Fire 1 Fire 1 Fire 4 Good Int 26 Good Int 11 Good Int 12 Hazard Condition 19 Hazard Condition 12 Hazard Condition 12 Pub Asst 34 Pub Asst 8 Pub Asst 15 S1 Total 236 S8 Total 94 S15 Total 134 S2 EMS 122 S9 EMS 23 S16 EMS 116 False 13 False 1 False 7 Fire 2 Fire 1 Fire 2 Good Int 21 Good Int 4 Good Int 12 Hazard Condition 9 Hazard Condition 4 Hazard Condition 10 Pub Asst 23 Pub Asst 5 Pub Asst 11 S2 Total 190 S9 Total 38 S16 Total 158 S3 EMS 224 S10 EMS 18 S17 EMS 42 False 13 Good Int 3 False 3 Fire 2 Hazard Condition 3 Good Int 4 Good Int 27 Pub Asst 5 Pub Asst 8 Hazard Condition 10 S10 Total 29 S17 Total 57 Pub Asst 31 S11 EMS 14 S18 EMS 16 S3 Total 307 False 2 Fire 3 S4 EMS 108 Good Int 4 Good Int 2 False 5 Hazard Condition 4 Hazard Condition 1 Fire 2 Pub Asst 1 Pub Asst 2 Good Int 11 S11 Total 25 S18 Total 24 Hazard Condition 12 S12 EMS 8 S19 EMS 28 Pub Asst 6 Fire 1 Fire 1 S4 Total 144 Hazard Condition 1 Good Int 6 S5 EMS 77 Pub Asst 1 Hazard Condition 14 False 7 S12 Total 11 Pub Asst 3 Fire 1 S13 EMS 2 S19 Total 52 Good Int 17 Fire 1 S20 EMS 6 Hazard Condition 17 Good Int 1 S20 Total 6 Pub Asst 11 S13 Total 4 Grand Total 1822 S5 Total 130 S14 EMS 32 S6 EMS 75 False 3 False 2 Fire 1 Good Int 8 Good Int 7 Hazard Condition 3 Hazard Condition 7 Pub Asst 3 Pub Asst 5 S6 Total 91 S14 Total 55 S7 EMS 20 False 1 Good Int 6 Hazard Condition 5 Pub Asst 5 S7 Total 37
16 Incident Count by FMZ November 2017
350 307 300
250 236 190 200 158 144 150 130 134 91 94 100 52 55 57 37 38 50 24 25 29 4 6 11 0 S13 S20 S12 S18 S11 S10 S7 S9 S19 S14 S17 S6 S8 S5 S15 S4 S16 S2 S1 S3
Year to Date
4000 3623 3500 3000 2604 2500 2069 2147 2000 1615 1673 1356 1381 1500 1129 1000 743 558 623 392 416 485 500 288 314 45 91 142 0 S13 S20 S12 S11 S18 S7 S10 S19 S9 S17 S14 S6 S5 S8 S4 S15 S2 S16 S1 S3
17 Apparatus Response by Station and Incident Type (Including Mutual Aid Given) November 2017
Unit Station Unit ID Incident Type Total
BC1 BC301 False 1 Good Int 1 BC301 Total 2 BC1 Total 2 BC2 BC302 EMS 3 False 1 Good Int 3 Fire 11 HazMat 9 BC302 Total 27 BC2 Total 27 BC3 BC303 EMS 10 False 1 Good Int 1 Fire 11 HazMat 3 BC303 Total 26 BC3 Total 26 S1 E301 EMS 129 False 11 Good Int 33 Pub Asst 27 Fire 3 HazMat 22 E301 Total 225 CAR321 EMS 81 False 10 Good Int 5 Pub Asst 17 HazMat 3 CAR321 Total 116 S1 Total 341 S2 T302 EMS 120 False 14 Good Int 21 Pub Asst 18 Fire 5 HazMat 10 T302 Total 188 RH302 Fire 2 RH302 Total 2 S2 Total 190 S3 M303 EMS 190 False 4 Good Int 16 Pub Asst 20 Fire 5 HazMat 8 M303 Total 243
18 Unit Station Unit ID Incident Type Total
S3 Cont. E303 EMS 91 False 10 Good Int 16 Pub Asst 16 Fire 6 HazMat 11 E303 Total 150 S3 Total 393 S4 E304 EMS 113 False 7 Good Int 15 Pub Asst 9 Fire 6 HazMat 14 E304 Total 164 S4 Total 164 S5 HR305 EMS 96 False 10 Good Int 18 Pub Asst 15 Fire 11 HazMat 27 HR305 Total 177 S5 Total 177 S6 E306 EMS 78 False 3 Good Int 10 Pub Asst 3 Fire 1 HazMat 5 E306 Total 100 S6 Total 100 S7 E307 EMS 40 False 2 Good Int 13 Pub Asst 7 Fire 2 HazMat 13 E307 Total 77 HM307 EMS 1 Pub Asst 1 HazMat 4 HM307 Total 6 S7 Total 83
19 Unit Station Unit ID Incident Type Total
S8 T308 EMS 72 False 6 Good Int 10 Pub Asst 11 Fire 5 HazMat 15 T308 Total 119 WR308 EMS 1 WR308 Total 1 S8 Total 120 S9 IE309 Good Int 2 Fire 2 IE309 Total 4 E309 EMS 32 False 1 Good Int 8 Pub Asst 5 Fire 5 HazMat 3 E309 Total 54 S9 Total 58 S10 E310 EMS 33 Good Int 2 Pub Asst 6 Fire 3 HazMat 4 E310 Total 48 WT310 Good Int 1 Fire 2 WT310 Total 3 S10 Total 51 S11 E311 EMS 21 False 2 Good Int 3 Pub Asst 5 Fire 2 HazMat 6 E311 Total 39 WT311 Fire 1 WT311 Total 1 BR311 Good Int 1 HazMat 1 BR311 Total 2 S11 Total 42 S12 E312 EMS 1 E312 Total 1 BR312 EMS 2 Fire 1 HazMat 1 BR312 Total 4 S12 Total 5
20 Unit Station Unit ID Incident Type Total
S13 E313 EMS 2 E313 Total 2 BR313 EMS 4 Pub Asst 2 Fire 3 BR313 Total 9 S13 Total 11 S14 E314 EMS 50 False 3 Good Int 8 Pub Asst 6 Fire 5 HazMat 16 E314 Total 88 WT314 Fire 1 WT314 Total 1 RH314 Fire 2 RH314 Total 2 IE314 Good Int 4 IE314 Total 4 S14 Total 95 S15 E315 EMS 79 False 3 Good Int 10 Pub Asst 15 Fire 8 HazMat 9 E315 Total 124 S15 Total 124 S16 M316 EMS 83 False 1 Good Int 4 Fire 1 HazMat 5 M316 Total 94 T316 EMS 89 False 7 Good Int 12 Pub Asst 9 Fire 9 HazMat 15 T316 Total 141 S16 Total 235 S17 E317 EMS 50 False 4 Good Int 5 Pub Asst 10 Fire 8 HazMat 2 E317 Total 79 S17 Total 79 S19 E319 EMS 24 Good Int 2 Pub Asst 4 Fire 5 HazMat 1 E319 Total 36 S19 Total 36
21 Unit Station Unit ID Incident Type Total
(blank) C307 EMS 6 False 3 Pub Asst 1 HazMat 1 C307 Total 11 C306 HazMat 1 C306 Total 1 FM303 Fire 1 FM303 Total 1 FM306 Fire 3 FM306 Total 3 FM311 Fire 1 FM311 Total 1 FM309 Fire 2 FM309 Total 2 C304 Fire 1 C304 Total 1 FM307 Fire 2 FM307 Total 2 (blank) Total 22 EMS EMS303 EMS 1 EMS303 Total 1 EMS Total 1 Grand Total 2382
22 Incident Response by Apparatus (Including Mutual Aid Given) November 2017
300 243 250 225 188 200 177 164 150 141 150 124 119 116 100 94 88 100 79 77 54 48 39 36 50 27 26 11 9 6 0
4.5 4 4 4 4
3.5 3 3 3
2.5 2 2 2 2 2 2 2 2
1.5 1 1 1 1 1 1 1 1 1
0.5
0 IE309 IE314 BR312 FM306 WT310 BC301 FM309 FM307 E313 RH302 RH314 BR311 EMS303 C306 FM303 FM311 C304 E312 WT311 WT314
23 Incident Response by Apparatus (Including Mutual Aid Given) Year to Date 2017
2500 1948 1952 2000 1619 1436 1500 1290 1321 1060 1095 823 853 921 1000 613 661 378 383 397 475 500 157 267 1 1 1 1 3 10 48 54 78 0
140 118 120 101 100 80 60 44 48 48 49 36 43 40 24 26 27 30 30 16 17 23 20 1 1 4 6 0
100 60 52 82 50 80 40 33 60 30 21 20 14 40 20 22 10 1 3 14 16 18 20 8 8 9 10 10 0 1 1 2 2 2 2 4 4 4 6 0
24 Significant Incidents by Station Nov-2017 With 4 or More Apparatus Station Incident Address Alarm Date Incident Type Apparatus Apparatus Action Taken FMZ Number S1 10303 SE Bell Ave 1722382 11/12/2017 0:26 Building Fire EP11 Search & rescue, other M303 Provide manpower HR305 Provide manpower T302 Ventilate E303 Provide manpower BC303 Incident command E301 Fire Attack E304 Backup team T316 Ventilate BC302 Provide manpower E391 Search & rescue, other RH302 Provide Rehab FM309 FMO Investigation 10303 SE Bell Ave Total S1 Total S13 29050 S Beavercreek Rd 1723284 11/25/2017 16:34 Vehicle accident with injuries LF2 Assistance, other HR305 Provide manpower E310 Trauma System Entry T316 (blank) M382 (blank) 29050 S Beavercreek Rd Total S2 Total S3 19307 SE River Rd 1722412 11/12/2017 16:32 Chimney of Fuel Fire, Confined to Chimney or FlueM303 Cancelled at Scene E315 Investigate fire out on arrival HR305 Cancelled at Scene E309 Cancelled at Scene E303 Investigate fire out on arrival BC303 Incident command T316 Ventilate 19307 SE River Rd Total S3 Total S5 12595 SE 105th Ave 1722054 11/7/2017 12:24 Building Fire T308 Ventilate HR305 Fire Attack E306 Salvage & overhaul BC303 Incident command E301 Fire Attack E304 Cancelled at Scene BC302 Safety Officer FM303 FMO Investigation C304 Assistance, other 12595 SE 105th Ave Total S5 Total S9 16660 Front Ave 1723439 11/28/2017 10:08 Building Fire M316 Provide manpower E315 Provide manpower E309 Extinguish BC303 Incident command T316 Salvage & overhaul FM311 FMO Investigation 16660 Front Ave Total S9 Total S12 19522 S Ridge Rd 1721800 11/3/2017 5:40 Building Fire T308 Cancelled at Scene BC303 Cancelled at Scene E311 Extinguish E310 Cancelled at Scene FM306 FMO Investigation BR312 Extinguish 19522 S Ridge Rd Total S12 Total S14 On 312th Dr at SE Orient Dr 1723271 11/25/2017 13:32 Vehicle accident with injuries EG76 Provide manpower E314 Trauma System Entry AMR264 Provide advanced life support (ALS) AMR268 Provide advanced life support (ALS) On 312th Dr at SE Orient Dr Total S14 Total S15 202 Pearl St 1722400 11/12/2017 11:52 High angle rescue E315 Rescue, remove from harm BC303 Cancelled at Scene T316 Assistance, other AMR267 Rescue, remove from harm 202 Pearl St Total On Jackson St at 12th St 1723508 11/29/2017 9:00 Vehicle accident with injuries E315 (blank) T316 (blank) AMR265 (blank) AMR266 (blank) On Jackson St at 12th St Total 1711 Van Buren St 1722562 11/14/2017 20:28 Building Fire M303 Standby team E315 Fire Attack HR305 Backup team E309 Standby team BC303 Incident command T316 Search E317 Provide manpower BC302 Safety Officer FM306 FMO Investigation 1711 Van Buren St Total 811 Center St 1723215 11/24/2017 16:02 High angle rescue E315 Investigate HR305 Safety Officer BC303 Incident command T316 Technical Rescue 811 Center St Total 25 Station Incident Address Alarm Date Incident Type Apparatus Apparatus Action Taken FMZ Number S15 Total S16 1839 Molalla Ave 1723205 11/24/2017 13:46 Vehicle accident with injuries E315 Rescue, remove from harm HR305 (blank) BC303 Incident command T316 Extricate, disentangle E317 (blank) AMR272 Provide advanced life support (ALS) 1839 Molalla Ave Total S16 Total S17 On S Leland Rd at Critiser Rd 1722781 11/18/2017 8:56 Vehicle accident with injuries BC303 Incident command T316 Assistance, other E317 Control traffic AMR268 Assistance, other On S Leland Rd at Critiser Rd Total S17 Total S18 22800 SE Eagles Nest Ln 1722370 11/11/2017 22:49 Building Fire T308 Ventilate HR305 Search E319 Fire Attack BC302 Incident command E314 Salvage & overhaul WT314 Provide water E330 Standby team WT330 (blank) RH330 Provide Rehab FM307 FMO Investigation C331 Safety Officer E371 (blank) 22800 SE Eagles Nest Ln Total S18 Total
26 R-1c.3 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Division Chief Mike Corless Re: Training Division Monthly Report – November 2017
The following summary of work includes those activities completed within the Training Division.
Meetings Attended: o Staff Meetings o Monthly OPS o Station 19 Planning o Weekly Fleet/Logistics building updates o Temporary Station 16 set up Completed November 22nd o Single Role Paramedic (Probation and Training needs) o Testing o Station 16 design o AVIDS programing meeting All permits received for Fleet Logistics and Temporary Station 16 (Occupancy issued). November 1st Evaluator for Molalla Fire (Volunteer recruiter position) November 13th Pre-Construction meeting for Fleet/Logistics November 15th Sonitrol meeting to discuss plans for Fleet/Logistics, St 16 and 19. November 22nd AVIDS test run, checking 4 community rooms for functionality. November 29th Finance/Logistics process mapping strategic retreat November 29th Met with Estacada Fire DC Anderson and Crowe regarding Volunteer training. Continued work on needs assessment for Training Bond project.
Training Chief: Keith Smith November has been a good month for catching up on training records management, servicing equipment and tools, and clean up. I have been working on our budget for the next fiscal year. The Training Division is proud to announce that Lt. Scott Walker was selected as an Assistant Training Officer to replace ATO Ted Willard. This will take place in April after our career academy. We look forward to Scotts experience in the Training Division.
We have still been very busy with Chiefs Interviews this month from Administrative Assistant to Battalion Chief. AA Lauren Stevens has been learning our online hiring web site we use for HR Testing (Neo Gov). She has been able to identify several areas that we have changed to streamline the process. We are looking forward to using the program to help us be more efficient.
Events and Meetings attended: Outside evaluator Molalla Fire (8 hrs) Outside evaluator Redmond Fire (8hrs) AVIDS Meeting (2 hrs)
27
NAFT Meeting (3 hrs) HR Testing Meeting (2 hrs) Sr. staff meetings (4hrs) Ops Meeting (4hrs) Training Staff Meetings (6hrs) Schools and Conferences Management (5hrs) HR Testing Management (8 hrs)
South Battalion Training Officer: Sean Brown Safety meeting: I attended the monthly meeting and discussed items that were brought up during the meeting. I forwarded the training information onto our division. Weekly Training Staff meetings: Every Wednesday morning I attend meetings with the Training Division staff and Wellness to coordinate calendars, hear important updates about district events or plan future class. Apparatus Operator Mentor Meeting: The AO mentors met this month to discuss how the programs is working, digitalizing the paperwork and promotional testing. Occupational Health: I was submitted for the testing procedure for Occupational Health for my hearing, eye, cardio, respiratory, and blood work. Spreadsheet: I have been requested to update the way we submit for extra pay in the training division for our instructors or temp labor. I have taken the instructor pay request sheet and the temporary labor timesheet and combined them to make a digital form that will be filled out by the employees. The information is then transferred to a spreadsheet that can be easily viewed or searched by authorized personnel. It is in Beta testing now, but I am hoping to have it operational by January. AO Mentor: I began working on digitalizing the paperwork for the mentor program. The testing IPS have been put into Google forms and made accessible to the Mentors via Target Solutions. The forms will be recorded on a spreadsheet and organized for easy recall. Probationary AO task book: I have reviewed the task book and have identified areas that need attention. I have also updated changes to the Probationary AO testing.
North Battalion Training Officer: Ted Willard I have continued to assist in coordinating the volunteer academy. The month of November was hose month. The recruits spent the entire month learning about hoses: hose types, sizes, etc., hose loads, hose pulls, hose grips while deploying, hose grips while flowing water, how to properly use a smooth bore nozzle, how to search a room while using a hose line to extinguish fire. It was awesome! I worked with AO Harrison Zieverink and FF Scott Kohler on bailout refresher training. We created a bailout refresher training video. This training consisted of getting reps hooking the window sill. We had bailout props located in each battalion for crews to use. As always you are invited to visit me at the training division anytime. I work Monday thru Thursday and would love to show you in person my passion for the fire service and for Clackamas Fire. I hope you had a great thanksgiving with your families and wish you all a Merry Christmas!
East Battalion/ Volunteer Training Officer: Mark Webster ATO Webster has been in and out for the past few weeks spending time with his three sons before two of them go into the service. Mark has been doing a bang up job with leading Volunteer Training. We have developed several of the volunteers to instruct drills. I have signed off a couple of them as lead
28
instructors for Volunteer Drills. Mark is also working on our AVIDS program. We plan to implement phase 2 (Station installs) after the first of the year. Submitted by BC Keith Smith
Academy Coordinators: Steve Sakaguchi Volunteer Academy o Updated study guide resources on Target Solutions due to FRP and Policy updates o At volunteer Academy Saturday 11/1 and Sunday 11/2 o 17 Suppression Recruits (14 CFD1, 3 Estacada), 1 Support active in Academy o Coordinating instructors and curriculum for the remainder of the academy o Volunteer FFs have been instructing alongside our career staff during academy o FF Josh English completed building quizzes 5 through 9. Continues to develop test banks covering all FRPs, Policies, Strategic Business Plan and Standard of Cover. These test banks will be able to be used for all future academies. Once built will only need to be updated as the district updates documents Academy o Working with EMS TO Verkest to finalize the Single Role Paramedic Academy o Working with EMS TO Verkest on the Single Role Paramedic FTEP o Completed time lines for FF Academy 18-01 and FF Academy 18-02. Completed training schedule for FF Academy 18-01, working on confirming instructors o Assisted officers and FTOs with ADORE o Reviewed probationary FF requirements from an outside agency to see where we can improve Responded to inquiries regarding the Explorer Program 10 Candidates applied for the 2018 Explorer Program. Conditional offers for placement to be sent out the first part of December. Working with administrative personnel on communication flow for when FRPs, Policies and other documents are updated on our district access points. When documents are updated, Target Solutions assignments/activities that use these documents are effected and need to be updated. FF English built Volunteer Academy quizzes 2, 3 and 4. FF English organized FRPs, SOPs and Jones and Bartlett Chapters into study guides for the recruit volunteers FF English continues to build test banks based on current SOPs and FRPs Met with BC Deters to discuss future volunteer recruitment processes Just wanted to take a moment to recognize BC Smith and DC Corless for their support and encouragement with the Academy/Probationary Firefighter Program.
Respectfully submitted, Division Chief Mike Corless
29 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Fleet Director Bill Bischoff Re: Fleet Services Division Monthly Report – November 2017
During the month of October, the following are some of the major items that fleet maintenance personnel addressed:
Engines 2-119 E301- PM and write ups 3-143 New E314- Complete list of write ups and prep for service as new E314 2-120 E315- New windshield and some write ups Trucks/ Heavy Rescue 2-365 New HR305- Begin cab and body set up work to prep for new apparatus in service 2-208 T316- Several warranty repairs performed on Tiller while it was OOS between stations 2-206 T321- OOS with broken aux drive shaft and pulley for cooling fans and alternator- waiting for Pierce engineering review and parts availability. Brush Rigs/ Water Tenders/ Boats Began MCS/XTL 800mhz radio swaps to APX digital radios in BR and Tenders- Usually some fab work and additional wiring is involved. Staff Vehicles/ Medic Several staff vehicles and Prevention vehicles for PM work and other write ups. 2-703- Complete new WR Reserve vehicle set up and switch crew into it. 2-445 M303- PM and write ups, new tires and front brakes Other Items Fleet performed several field service calls on Canby apparatus to their main station as well as many Lake Oswego calls to different stations there. Fleet helped complete the setup of the new CAR321 as it was placed into service. Attended meetings for the new building progress and for Munis work order module. The Fleet/Logistics building is having the steel columns and beams installed as well as all of the walls and ceiling joists. All foundation drains and storm sewer work is also being completed. It is starting to look like a building! Inspections are passing. All pics and videos are on the Fleet Share drive and on the Transfer file.
Respectfully submitted, Fleet Director Bill Bischoff
30 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Logistics Manager DeAnn Cordes Re: Logistics Division Monthly Report – November 2017
The following summary of work includes those activities completed within Logistics.
Logistics filled and delivered 236 orders sent to the Logistics Inbox. This is down 5.22% from November of last year.
Filled and delivered 27 controlled medication orders; which is up 8% from November of last year. Logistics continues to perform deliveries on Tuesdays and Fridays or as needed.
Updated the emergency communications spreadsheet and CAD for our mobile and portable radios. Programmed replacement alpha pagers as requested.
Staff attended and represented Logistics at the EMS Committee meeting this month.
Staff sized career firefighters during Chief’s interviews at station 3 in preparation for the January academy.
Staff attended one week (three days total) of Munis training for Inventory and Work Order Process Review as part of our Phase II implementation. Time outside of class has been necessary to enter inventory part numbers into the Live Munis database.
Finance and Logistics met for a day of teambuilding and requisition-to-check mapping. It was an opportunity to understand each side’s process and identify pain points. The pain points are being researched and discussed to identify improvements.
Respectfully submitted, Logistics Manager DeAnn Cordes
31
Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Health and Wellness Manager Heather Goodrich Re: Wellness Division Monthly Report – November 2017
Wellness Staff Time 47.75 hours performing medical testing (pre-physicals, immunizations, blood draws, etc.) 33.75 hours spent on fitness testing activities 1 hour spent on wellness talks 80 hours spent on peer support activities(including the road show) 12 hours of injury consultations/activities
Medical Annual pre-physical testing was conducted (which includes vitals, hearing, vision, resting EKG, spirometry, blood draw, UA dip and TB testing) on the following: . 15 Clackamas Career Firefighters/Chief Officers/FMO Performed new hire pre-physical testing (this includes vitals, hearing, vision, resting EKG, spirometry, blood draw, UA dip, and TB testing) on: . 4 Clackamas Fire Single Role Paramedics . 6 Clackamas Fire Career Firefighters . 2 Canby Fire Volunteer Firefighters Performed fasting glucose and lipid tests onsite at the stations 10 career firefighters and chief officers. Everyone tested was called the day before to remind. Performed 30 immunizations (not including TB testing for pre-physicals) for: . Clackamas Fire Career (8 Flu, 2 Tdap, 3 Hep A Titer, 2 Hep B Titer, 5 Varicella Titer) . Clackamas Fire Staff (1 Flu, 1 TB) . Clackamas Fire Volunteers (2 Flu, 1 Hep A, 1 Hep B) . Clackamas Fire Family/Retirees (3 Flu) . Canby Fire Volunteers (2 Flu) Coordinated NFPA 1582 physicals for . 4 Clackamas Paramedic Candidates . 2 Clackamas Career Firefighter Candidates . 5 Annual Clackamas Career Firefighters . 1 Annual Canby Volunteer Firefighter Provided hearing conservation training with a quiz to 15 Clackamas Career Firefighters/Chief Officers/FMO. Hearing Conservation is mandatory per OSHA. Other tests performed: . Clackamas Fire Retiree: 1 BP check . Clackamas Fire Firefighter: 2 BP checks . Clackamas Fire Firefighters: 6 Body Fat tests
32 Fitness Sub-maximal treadmill tests, flexibility, and optional squat and balance testing were performed on-site for 4 Clackamas Career Firefighters/Chief Officers/FMO. Annual fitness testing was performed for 15 Clackamas Career Firefighters/Chief Officers/FMO (this includes body composition, grip strength, arm strength, vertical jump, flexibility, plank and push-ups). Annual fitness testing was performed on-site at Canby Fire (this includes submaximal treadmill test, body composition, grip strength, arm strength, vertical jump, flexibility, plank and push-ups). Testing was performed on: . 19 Canby Career Firefighters and Chief Officers . 14 Canby Fire Volunteer Firefighters
Injury Prevention/Rehabilitation Performed 8 injury consultations on 7 career firefighters/chief officers/FMO. (5 care recommendations, 4 ultrasound) . 1 knee, 3 elbow, 1 wrist, 1 foot, 1 back . 1 acute, 5 chronic conditions . Information given to CFD staff regarding child’s concussion. Coordinated volunteer injuries and return to work. There are no volunteers currently off on injury because one firefighter returned to full duty. Coordinated zero career firefighter’s return to work physical with Adventist Health. Updated the Accident/Injury Spreadsheet. There were five injury reports and 2 exposures turned in to Wellness during the month of November. Two of the five injury reports turned into workers’ compensation claims.
Disease Prevention/Education Wellness Presentations . “Obesity” (information on the health consequences of obesity, how it affects a FF’s ability to perform their job, and beverage/sugar game) was presented to 1 Clackamas Fire crews (4 participants). Health Information . 1 one-on-one consultations . 0 requests for health information . 4 request for medical documents . 0 referrals to medical providers The November e-mail Wellness Update was sent electronically to all Clackamas Fire employees and volunteers. Topics: FF gross decon, gratitude, and exercise & depression. It also included an exercise of the month and a healthy recipe. A copy of the update is included.
Behavioral Health Three peer supporters presented a three day pre-incident education road show to all firefighter crews. Building Resilience was the topic. Reminders of District resources, normal signs/symptoms of stress and how to cope were included in the presentations as well. EAP Newsletters (both the employee and supervisor newsletters) were sent out to Clackamas Fire personnel.
Other Wellness Staff participated in the Safety Committee meeting.
33 Wellness Staff participated in the Insurance Committee meeting.
Regional Wellness
Information was provided to the following organizations: . Portland Fire: Info on mental health assessment (phone & in person) . Clark County Fire: Info on peer support program (phone) . Bend Fire: Info on peer support (email) . SDAO: Info on wellness program and return to work (email) . Woodburn Fire: Info on wellness program (email)
Respectfully submitted, Health and Wellness Manager Heather Goodrich
34 Clackamas Fire District #1 Wellness Update
Does Firefighter Gross Decon Work?
Q: Does turkey really make you sleepy?
A: After that giant meal, it can be hard to stay awake to watch the big game. Everyone blames it on the tryptophan in the turkey, but the truth is that Researchers measured carcinogen exposure on turnout gear and firefighters’ the tryptophan doesn’t really skin to compare decon methods. take effect because of all the The increased risks of several types of cancer are well recognized throughout the fire service. other amino acids present in Carcinogens as byproducts of combustion enter firefighters’ skin through PPE penetration, cross the meal. If you’re tired, its transfer from PPE to the skin, inhalation in the environment and gear off-gassing. This has become even more hazardous with the increasing use of synthetic materials in home furnishings and buildings. likely from all the preparation, socializing, cleaning, and It has been suggested that gross decon – cleaning gear on the fireground – may be an effective way to alcohol consumed with the decrease carcinogen exposure for firefighters. However, little is known about how effective the practice is, so the question has remained: does gross decon work? meal. The short answer is yes. The longer answer, and the data behind it, can be found in a recently released study in the Journal of
Occupational and Environmental Hygiene by Dr. Kenneth Fent and colleagues. Their work was sponsored by the Assistance to Firefighter Grants Research and Development program in collaboration with the CDC.
MEASURING CARCINOGEN EXPOSURE To study the question, the team burned 12 fully furnished residential structures. Each was 111 square meters with two bedrooms. They rotated firefighters through different tasks: outside command/pump operations, inside attack/search and rescue, and overhaul. Firefighters were fully outfitted in PPE. They were instructed to use their SCBAs while fighting interior fire and to use their SCBAs outside as they typically would on the fireground. The fires in each structure were allowed to burn until they flashed over (typically 4-5 minutes), before the firefighters were dispatched to respond. Scientists tested both skin and surfaces for polycyclic aromatic hydrocarbons (PAHs) and then looked for volatile organic compounds (VOCs) and hydrogen cyanide (HCN) in gases and vapors. Three types of gross decon were studied:
Dry brush, Air-based (a modified leaf blower was used to blow off contaminants) and Dish soap/water with a brush. (article continued on page 3. . . )
35 A landmark study has revealed that regular exercise of any intensity can prevent future depression—and just one hour can help. It’s that time of year where many people begin thinking about everything they have to be thankful for. This was the largest and most Although it’s nice to count your blessings on Thanksgiving, being thankful throughout the year could extensive study of its kind. The analysis involved 33,908 have tremendous benefits on your quality of life. adults who had their levels of In fact, gratitude may be one of the most overlooked tools that we all have access to every day. exercise and symptoms of Cultivating gratitude doesn’t cost any money and it certainly doesn’t take much time, but the benefits depression and anxiety are enormous. Research reveals gratitude can have these seven benefits: monitored over 11 years. 1. Gratitude opens the door to more relationships. Not only does saying “thank you” constitute good “We’ve known for some time manners, but showing appreciation can help you win new friends, according to a study published that exercise has a role to play in Emotion. The study found that thanking a new acquaintance makes them more likely to seek an in treating symptoms of ongoing relationship. So whether you thank a stranger for holding the door or you send a quick thank- depression, but this is the first you note to that co-worker who helped you with a project, acknowledging other people’s contributions time we have been able to can lead to new opportunities. quantify the preventative potential of physical activity in 2. Gratitude improves physical health. Grateful people experience fewer aches and pains and they terms of reducing future levels report feeling healthier than other people, according to a 2012 study published in Personality and of depression,” said lead Individual Differences. Not surprisingly, grateful people are also more likely to take care of their author Samuel Harvey. health. They exercise more often and are more likely to attend regular check-ups with their doctors, “These findings are exciting which is likely to contribute to further longevity. because they show that even 3. Gratitude improves psychological health. Gratitude reduces a multitude of toxic emotions, ranging relatively small amounts of from envy and resentment to frustration and regret. Robert A. Emmons, Ph.D., a leading gratitude exercise—from one hour per researcher, has conducted multiple studies on the link between gratitude and well-being. His research week—can deliver significant confirms that gratitude effectively increases happiness and reduces depression. protection against depression.” 4. Gratitude enhances empathy and reduces aggression. Grateful people are more likely to behave Results showed that people in a prosocial manner, even when others behave less kind, according to a 2012 study by the University who reported doing no of Kentucky. Study participants who ranked higher on gratitude scales were less likely to retaliate exercise at all at baseline had against others, even when given negative feedback. They experienced more sensitivity and empathy a 44% increased chance of toward other people and a decreased desire to seek revenge. developing depression compared to those who were 5. Grateful people sleep better. Writing in a gratitude journal improves sleep, according to a 2011 exercising one to two hours a study published in Applied Psychology: Health and Well-Being. Spend just 15 minutes jotting down a week. few grateful sentiments before bed, and you may sleep better and longer.
However, these benefits did 6. Gratitude improves self-esteem. A 2014 study published in the Journal of Applied Sport not carry through to protecting Psychology found that gratitude increased athletes self-esteem, which is an essential component to against anxiety. optimal performance. Other studies have shown that gratitude reduces social comparisons. Rather than “Most of the mental health becoming resentful toward people who have more money or better jobs – which is a major factor in benefits of exercise are reduced self-esteem- grateful people are able to appreciate other people’s accomplishments. realized within the first hour 7. Gratitude increases mental strength. For years, research has shown gratitude not only reduces undertaken each week.” said stress, but it may also play a major role in overcoming trauma. A 2006 study published in Behavior Harvey. Research and Therapy found that Vietnam War Veterans with higher levels of gratitude experienced “With sedentary lifestyles lower rates of Post-Traumatic Stress Disorder. A 2003 study published in the Journal of Personality becoming the norm worldwide, and Social Psychology found that gratitude was a major contributor to resilience following the terrorist and rates of depression attacks on September 11. Recognizing all you have to be thankful for – even during the worst times of growing, these results are your life – fosters resilience. particularly pertinent as they We all have the ability and opportunity to cultivate gratitude. Simply take a few moments to focus on all highlight that even small that you have – rather than complain about all the things you think you deserve. Developing an “attitude lifestyle changes can reap of gratitude” is one of the simplest ways to improve your satisfaction with life. significant mental health benefits.” Source: www.forbes.com Source: American Journal of Psychiatry 36 Top Firefighter They found that wet-soap decon was the most effective as it decreased contamination by 85 percent. Dry Takeaways on brush decon was the second most effective, decreasing contamination by 23 percent. The air-based decon Gross Decon was the least effective with a reduction of just 0.5 percent in contaminants. To study skin exposure, cleansing wipes were used to clean the neck and hands ahead of time and testing Wash gear on the was performed. After the fire, hands and the right side of the neck were tested. fireground: Washing gear on the fireground with soap Scientists found that PAHs were more frequently detected on the hands (76 percent) than the neck and water is an effective (41 percent). For firefighters completing interior attacks, levels of PAHs on the hands were up to four times way to decontaminate gear. levels found on the neck. Those completing search and rescue were also found to have significantly higher Research is currently hand exposures than those just completing an interior attack. ongoing about the For those conducting outside vent work, detectable PAH levels on the neck were found on 58 percent of effectiveness of on-scene firefighters. For firefighters in that position, post fire PAH levels were three times the levels on their hands. It washing compared to NFPA is likely that those working outside are less likely to be wearing their hoods. -compliant commercial extractors but, in the FIELD DECON AND OFF-GASSING mean-time, gross decon on To test the effectiveness of cleansing wipes, firefighters were instructed to clean their head and necks, and scene is an effective then the left side of the neck was tested. Results indicate that use of cleansing wipes reduced the PAH measure to use in levels by 54 percent. conjunction with more advanced options. After fires, six sets of gear were placed in a 7.1 cubic meter enclosure intended to represent the typical volume of a fire truck cab. After 15 minutes (which was used to represent the average amount of time Wipes are effective, driving back to the station), testing was performed for VOCs and HCN. Half the gear was removed and but don't replace decontaminated, and then it was returned for additional monitoring. shower: Wipes also appear to be an effective tool for It was found that, while decon is effective at decreasing PAH contamination, field decon had no apparent decontamination and effect on the concentrations of VOCs that off-gas from gear. While not a focus of the study, Dr. Fent and removal of PAHs from the colleagues note that, “Because soot can be composed of semi-volatile compounds or act as a sorbent for neck area, but cannot other organic substances, field decontamination could conceivably help reduce the levels of off-gassing replace a shower. A semi-volatile compounds.” While semi-volatile compounds were not measured in the current study, it is a thorough shower and hand hypothesis that needs further evaluation. washing should be With all studies, there are limitations to the questions asked and the ones answered. Clearly the researchers conducted as soon as were not able to evaluate every chemical combination and the carcinogens present were limited by what possible after an incident. materials were used and the size of the room. They were also limited by the chemical collection techniques used. The authors indicate that they believe their measurements likely underestimate the exposures Exposures happen firefighters face, though what was measured presents compelling findings on its own. anywhere on the fireground: Exposures can TOP FIREFIGHTER TAKEAWAYS ON GROSS DECON (continued in column to right. . . ) occur even during an exterior attack and efforts should be made for even those doing an exterior attack to keep their hoods Fingertip Push-Ups on. Reducing exposure Whether a movement involves lifting, carrying, throwing or swinging, the hands are the first point of starts with prevention: contact with any object or weight that is held. Grip is often one of the first things to fatigue during Reducing exposure to strenuous work. This exercise incorporates hand strength into a push-up. carcinogens is not going to While in push-up position, bridge the hands on the floor so that the occur with any one method. fingertips are the only points of contact. Prevention has to be an ongoing effort on every Complete as many push-ups as possible until hands fatigue, then scene. drop to knees and keep going to final fatigue. More research to come. Rest 60-90 seconds, then repeat two to three times.
Source: www.firerescue1.com
37 This is a great dip for pita bread, veggies or chips. You can either make this from scratch, or you can simply add the pumpkin and spices to a pre-made 32 oz container of hummus.
NGREDIENTS: 1 3/4 cups dry garbanzo beans 1 (15 ounce) can pumpkin puree 5 fluid ounces lemon juice 1/3 cup extra-virgin olive oil 1/2 cup tahini paste 16170 SE 130 Ave 3 cloves garlic, minced 1/2 tsp ground cinnamon Clackamas, OR 97015 1/2 tsp ground nutmeg Fax: 503-742-2886 1/2 tsp ground allspice Salt to taste Health & Wellness Manager Heather Goodrich Office: 503-742-2686 Cell: 971-806-1835 COOKING INSTRUCTIONS [email protected] 1. Place the garbanzo beans into a large container and cover with several inches of cool water; let stand 8 hours to overnight. Or, bring the beans and water to a boil in a large pot over high heat. Once boiling, turn off the heat, cover, and let stand 1 hour. Drain and rinse before using. Wellness Specialist 2. Place the soaked garbanzo beans into a large saucepan and cover with several inches of Alicia McVicker water. Bring to a boil over high heat, then reduce heat to medium-low, cover, and simmer until Office: 503-742-2690 the garbanzo beans are tender, 1 1/2 to 2 hours. Once cooked, refrigerate the beans and Cell: 971-275-3981 liquid until cold. [email protected] 3. Drain the garbanzo beans, reserving the cooking liquid. Place the beans and 1/2 cup of the reserved cooking liquid into a blender, and puree until a smooth paste forms. Add the pumpkin puree, lemon juice, olive oil, tahini, garlic, cinnamon, nutmeg, and allspice. Cover Medical Assistant and puree again until smooth. Use additional cooking liquid as needed to achieve a smooth Koryn Galego consistency. Season to taste with salt. Office: 503-742-2689 Cell: 971-284-3343 Nutrition Facts: [email protected] Servings: 20
Amount Per Serving: Athletic Trainer Calories: 143 Jennifer Adams Total Fat : 8.1g Cell: 503-706-4041 Protein: 4.7g Source: [email protected] Carbohydrate: 14.5g www.allrecipes.com Sodium: 70mg Cholesterol: 0mg
The Butterball Turkey Talk-Line opened nearly 30 years ago with just six home economists to field questions that came from about 11,000 panicked home chefs. Today, there’s about 50 professionally-trained, college-educated home economists and nutritionists who answer the questions of more than 100,000 people! Need the number? 1-800-BUTTERBALL.
Clackamas Fire Wellness Update Issue 207 November 2017
38 R-1c.4
Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Volunteer Services Chief Steve Deters Re: Volunteer Services Division Monthly Report – November 2017
The following report is a breakdown of Volunteer activity in training and scheduled public events.
Fire Training Drills in the month of November focused on the following:
11/04/17 – A/O skill stations 11/08/17 – Command & Control 11/09/17 – Command & Control 11/22/17 – Holiday – No Drill 11/23/17 – Holiday – No Drill 11/29/17 – Pot luck dinner, hosted by training
EMS Training November EMS Training focused on the following:
11/15/17 – Case Reviews with Dr.Warden 11/15/17 - Case Reviews with Dr.Warden
In November the Volunteer group participated in the following Events/Meetings 11/06/17 - Full Association Meeting 11/11/17 - Burn to Learn 34171 SE Compton RD, Boring OR.97009 11/15/17 - Antique Engines Holiday Decorating Party 11/20/17 - Collection Barrel drop off 11/24/17 - Ops Santa Parade St. 11 5:00 PM 10:00 PM St. 11 18265 S Redland Rd Oregon City 11/25/17 - Ops Santa Parade St. 10 5:00 PM 10:00 PM St. 10 22310 S Beavercreek Rd 11/26/17 - Ops Santa Parade St.16 & 9 5:00 PM 10:00 PM Staging at the Oregon City Safeway 11/27/17 - Ops Santa Parade St.16 5:00 PM 10:00 PM Staging at the Oregon City Safeway 11/29/17 - Ops Santa Parade St. 14 5:00 PM 10:00 PM St. 14 27655 SE Hwy 212 Boring OR 97009
39 Recruitment Recruit Academy 17-01 – In progress and participating in Ops Santa.
Explorers Drills focused on fire ground operations
Public-Relations Operation Santa
Station Coverage The following is a breakdown of nights per station that had a Duty Shift.
Stn.12 – 22/30 Stn.13 – 22/30
Rehab/Water Tender Group – 26/30
Personnel Changes FF/P – Stockton Korst – Resigned – Hired –Clackamas Fire FF/P – Bryce Weigel – Resigned – Hired –Clackamas Fire FF/EMT – Daniel Weisenberg – Resigned – Hired –Clackamas Fire FF/EMT – Jeremy Neel – Resigned – Hired –Clackamas Fire FF/EMT – Gabe Stalker – Resigned – Hired –Clackamas Fire R-FF – Steve Parish – Resigned from Volunteer Academy 17-01 R-FF – David Butler – Resigned from Volunteer Academy 17-01 FF/EMT – Zach Weldon – Resigned
40 R-1d Clackamas Fire District #1
Financial Services Summary To: Board of Directors From: Finance Director Christina Day Date: December 18, 2017 Re: Finance Division Report
Below are a few highlights of activities in Financial Services for the month of November 2017. The majority of time in the Finance Division has been spent on implementing the new financial system, year-end activities and conducting the annual audit.
Munis system implementation – The implementation process for the Fire District’s new enterprise resource planning system continued through November. Staff attended three days of training on Year-end Closing procedures. Staff has been working hard to update the fund balances in Munis to reflect CAFR balances in order to close the FY17 year and hopes to have updated reports for the December 20 meeting. Staff continued testing and adjusting banking processes and has successfully re-implemented electronic fund transfer payments. Work also continued on updating the contract database and creating a contract form, project creation, and updating monthly billings.
Budget Process – Staff has begun preparing for the upcoming FY2018-19 Budget process set to begin later this month. Director Day is researching the feasibility of utilizing Munis for the budget process this year, which will require additional training and process development.
FY2017 Year End and FY2018 New Year– The field audit work for FY2016-2017 was conducted from October 23-27, and concluded on November 3, 2017. In addition, staff has been working with the actuary to value the Other Post-Employment Benefit plans (retiree healthcare and Health Trust) and implement GASB Statement 75. The auditor was pleased with the records and information staff was able to provide and final FY17 statements will be available before the Board meeting. The auditor is scheduled to present the statements at the December 2017 Board meeting.
Conflagrations – Staff has submitted reimbursement requests for the four Oregon conflagrations to which Clackamas Fire District #1 personnel were deployed. The total requests for the first four conflagrations is $918,050 and reimburses for personnel costs, replacement personnel costs and apparatus costs. The reimbursement request for the California conflagration is expected to be $75,000 - $80,000 as well.
Page 1
1 Planning Retreat – With the implementation of Munis and multiple staff changes in both departments, the processes for purchasing and payment have changed significantly. The Finance and Logistics departments joined together for a planning work session and process mapping exercise on November 29th to improve communications and workflow between the two departments. Several potential improvements and changes were identified, and staff continues to work on this process.
Retiree Health Trust – Finance staff participated in meetings to establish the Retiree Health Trust (TIPO), including submitting financial estimates for filing and working with an actuary to determine plan values.
Page 2
2 FINANCIAL REPORT – Period ending June 30, 2018 (FY2017-18)
General Fund 10 As of November 30, Fiscal Year 2017-18 is 41.7% complete and staff continues to monitor spending carefully. Following is a summary of financial activity through November 30, 2017: Revenues: The General Fund has received $45,714,738 in property tax revenues, of which $339,083 is from prior year’s taxes and remainder is current. These funds were transferred to the Local Government Investment Pool by the Treasurer’s Office. Additional revenues from ambulance transport, contracts, interest, etc. total another $1,235,401. Ambulance transport revenues continue to exceed expectations with $230,970 collected year-to-date, or 66.0% of the annual budget. Expenditures: The General Fund has expended funds in the following categories on a year-to- date benchmark of 41.7%: Category: % of Budget Used Salaries 45.0% Benefits 34.5% Materials & Services 43.9% Capital Outlay 12.8%
Please keep in mind that these expenditures include almost $1 million expended to date in conflagration events that will be reimbursed in the future. In spite of those additional unforeseen expenditures, the Fire District remains remarkably close to the benchmark of 41.7% in these categories. Equipment Reserve Fund 20 Total expenditures in this fund remain at $176,850 through November 2017, including the August purchase of a Kubota tractor for $32,137 and the July purchase of a medic body for $144,713. Expenditures are currently at 38.2% of budget. This fund has also received $12,378 in revenue from the sale of surplus items to date.
Capital Projects Fund 30 Total expenditures in this fund equal $58,018 through November 2017, and includes some costs for the Administration remodel. Expenditures are currently at 2.3% of budget.
Enterprise Fund 40 There has been no notable activity in this fund yet this fiscal year. Debt Service Fund 50 Total expenditures in this fund equal $526,543 through November 2017, reflecting a GO bond debt service payment for interest. Bond Construction Fund (Sinking) 60 Bond project-related construction costs total $9,144,586 for FY 2018 thus far, including $8 million in payments to Emerick Construction for the design/build contract on Stations 16 and 19. Expenditures are currently at 53.9% of budget.
1 PERS Reserve Fund 70 There has been no notable activity in this fund yet this fiscal year.
Investment Activity
Short-term Investment Portfolio The table below indicates the balances of cash accounts in each Fund as of November 30, 2017.
Short-term Investments as of November 30, 2017
Local Government Investment Pool $60,939,613 Key Bank Checking $861,641 Meritain Trust $3,000
TOTAL: $61,804,254
The Oregon LGIP interest rate increased to 1.55% for November 2017.
Clackamas County Fire District No. 1 LGIP Monthly Interest Rate Averages Monthly Earnings LGIP
November 2016 1.0300% $17,046.94 December 2016 1.0300% $43,837.75 January 2017 1.1500% $45,570.30 February 2017 1.1500% $41,803.07 March 2017 1.2100% $45,979.00 April 2017 1.3000% $44,686.00 May 2017 1.3000% $41,021.86 June 2017 1.3000% $38,021.67 July 2017 1.4500% $49,636.67 August 2017 1.4500% $39,740.33 September 2017 1.4500% $33,388.85 October 2017 1.4500% $29,056.74 November 2017 1.5500% $39,147.46
2 Clackamas Fire District #1 LGIP Interest Rates and Revenue
Interest Rates - Fiscal 2015-16 to Present
1.8000% 1.6000% 1.4000% 1.2000% 1.0000% 0.8000% 2017-18 0.6000% 2015-16 0.4000% 0.2000% 2016-17 0.0000%
Interest Revenue - Fiscal 2015-16 to Present
$60,000.00 $50,000.00 $40,000.00 $30,000.00 $20,000.00 2017-18 2015-16 $10,000.00 2016-17 $0.00
3
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12/14/2017 19:00 |Clackamas Fire District |P 1 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -18,261,560.00 0.00 -18,261,560.00 0.00 0.00 -18,261,560.00 .0%
TOTAL Beg Fund Bal -18,261,560.00 0.00 -18,261,560.00 0.00 0.00 -18,261,560.00 .0%
01 Tax Revenues ______
4450 Current Year Prop Taxes -49,822,766.00 0.00 -49,822,766.00 -45,375,655.47 0.00 -4,447,110.53 91.1% 4455 Prior Year Prop Taxes -1,088,908.00 0.00 -1,088,908.00 -339,083.46 0.00 -749,824.54 31.1% 4460 Other Taxes -8,000.00 0.00 -8,000.00 -10,912.00 0.00 2,912.00 136.4%
TOTAL Tax Revenues -50,919,674.00 0.00 -50,919,674.00 -45,725,650.93 0.00 -5,194,023.07 89.8%
03 Interest ______
4490 Investment Interest -150,000.00 0.00 -150,000.00 -110,183.10 0.00 -39,816.90 73.5%
TOTAL Interest -150,000.00 0.00 -150,000.00 -110,183.10 0.00 -39,816.90 73.5%
04 Other Revenues ______
4500 Contract Revenue -477,146.00 0.00 -477,146.00 -249,180.66 0.00 -227,965.34 52.2% 4502 Training Class Revenue 0.00 0.00 0.00 -175.75 0.00 175.75 100.0% 4510 ASA Revenue -125,000.00 0.00 -125,000.00 -33,067.50 0.00 -91,932.50 26.5%
5
12/14/2017 19:00 |Clackamas Fire District |P 2 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
4539 Conflagration Reimbursement 0.00 0.00 0.00 -917,963.51 0.00 917,963.51 100.0% 4542 Sale of Goods/Services/Eqpt 0.00 0.00 0.00 -2,775.00 0.00 2,775.00 100.0% 4545 Other Post-Employ Bene Revenue -387,862.00 0.00 -387,862.00 -233,937.80 0.00 -153,924.20 60.3% 4560 Grant Revenue 0.00 0.00 0.00 -235,804.00 0.00 235,804.00 100.0% 4570 Transportation Response Revenu -350,000.00 0.00 -350,000.00 -230,969.82 0.00 -119,030.18 66.0% 4571 Other Revenues -245,000.00 0.00 -245,000.00 -249,491.31 0.00 4,491.31 101.8%
TOTAL Other Revenues -1,585,008.00 0.00 -1,585,008.00 -2,153,365.35 0.00 568,357.35 135.9%
05 Transfers In ______
4610 Transfers from other Funds -365,000.00 0.00 -365,000.00 0.00 0.00 -365,000.00 .0%
TOTAL Transfers In -365,000.00 0.00 -365,000.00 0.00 0.00 -365,000.00 .0%
50 Salaries ______
5501 Fire Chief 182,941.00 0.00 182,941.00 72,708.30 0.00 110,232.70 39.7% 5503 Deputy Chief 335,672.00 0.00 335,672.00 136,640.40 0.00 199,031.60 40.7% 5504 Division Chief 534,026.00 0.00 534,026.00 120,014.85 0.00 414,011.15 22.5% 5505 Battalion Chief 1,290,917.00 0.00 1,290,917.00 479,526.42 0.00 811,390.58 37.1% 5506 Exempt Staff Group 1,608,970.00 0.00 1,608,970.00 660,847.50 0.00 948,122.50 41.1% 5507 Fire Inspectors 416,216.00 0.00 416,216.00 163,941.44 0.00 252,274.56 39.4% 5508 Deputy Fire Marshal 543,048.00 0.00 543,048.00 215,017.57 0.00 328,030.43 39.6%
6
12/14/2017 19:00 |Clackamas Fire District |P 3 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
5510 Captain 2,468,705.00 0.00 2,468,705.00 970,327.12 0.00 1,498,377.88 39.3% 5512 Lieutenant 3,297,448.00 0.00 3,297,448.00 1,458,158.64 0.00 1,839,289.36 44.2% 5515 Apparatus Operator 4,704,240.00 0.00 4,704,240.00 1,985,095.15 0.00 2,719,144.85 42.2% 5520 Fire Fighter 6,144,393.00 0.00 6,144,393.00 2,804,623.65 0.00 3,339,769.35 45.6% 5530 Non-exempt Staff Group 1,763,236.00 0.00 1,763,236.00 614,341.35 0.00 1,148,894.65 34.8% 5535 Other Employee 162,298.00 0.00 162,298.00 63,879.90 0.00 98,418.10 39.4% 5540 Temporary Labor 55,280.00 0.00 55,280.00 32,566.70 0.00 22,713.30 58.9% 5545 Premium Pay 252,904.00 0.00 252,904.00 134,853.90 0.00 118,050.10 53.3% 5555 School Replacement 50,000.00 0.00 50,000.00 17,386.93 0.00 32,613.07 34.8% 5560 Operational Replacement 4,719,597.00 0.00 4,719,597.00 2,756,884.33 0.00 1,962,712.67 58.4% 5562 Vacation Buyback 65,000.00 0.00 65,000.00 35,986.08 0.00 29,013.92 55.4% 5563 Retirement/Separation Vacation 276,069.00 0.00 276,069.00 218,182.45 0.00 57,886.55 79.0% 5600 Overtime 506,463.00 0.00 506,463.00 276,931.44 0.00 229,531.56 54.7%
TOTAL Salaries 29,377,423.00 0.00 29,377,423.00 13,217,914.12 0.00 16,159,508.88 45.0%
60 Benefits ______
6620 SS/Medicare 2,250,624.00 0.00 2,250,624.00 933,499.38 0.00 1,317,124.62 41.5% 6640 Tri-Met Taxes 176,939.00 0.00 176,939.00 76,396.05 0.00 100,542.95 43.2% 6656 PERS Employer 5,396,339.00 0.00 5,396,339.00 0.00 0.00 5,396,339.00 .0% 6667 PERS Bond Payment 1,710,818.00 0.00 1,710,818.00 0.00 0.00 1,710,818.00 .0% 6670 Deferred Compensation 512,039.00 0.00 512,039.00 204,605.11 0.00 307,433.89 40.0%
7
12/14/2017 19:00 |Clackamas Fire District |P 4 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
6675 Unemployment 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 .0% 6680 Life Insurance 45,000.00 0.00 45,000.00 33,372.02 0.00 11,627.98 74.2% 6690 Café Plan Benefits 3,871,098.00 0.00 3,871,098.00 3,622,630.21 0.00 248,467.79 93.6% 6691 PEHP 327,300.00 0.00 327,300.00 132,700.00 0.00 194,600.00 40.5% 6692 Other Post-Employ Benefits 630,000.00 0.00 630,000.00 124,199.71 0.00 505,800.29 19.7% 6693 Health Trust 281,716.00 0.00 281,716.00 0.00 0.00 281,716.00 .0% 6700 Floater Allowance 0.00 0.00 0.00 10,636.01 0.00 -10,636.01 100.0% 6701 Vehicle Allowance 6,208.00 0.00 6,208.00 3,306.06 0.00 2,901.94 53.3% 6702 Tool Allowance 6,000.00 0.00 6,000.00 1,600.00 0.00 4,400.00 26.7% 6703 Cell/Tech Allowance 36,308.00 0.00 36,308.00 1,559.72 0.00 34,748.28 4.3% 6705 Workers Compensation 695,293.00 0.00 695,293.00 358,315.45 0.00 336,977.55 51.5%
TOTAL Benefits 15,950,682.00 0.00 15,950,682.00 5,502,819.72 0.00 10,447,862.28 34.5%
70 Materials and Servic ______
7005 Discounts Taken 0.00 0.00 0.00 36.00 0.00 -36.00 100.0% 7006 Over/Short 0.00 0.00 0.00 36,416.67 0.00 -36,416.67 100.0% 7007 Depreciation Expense 0.00 0.00 0.00 1,583.33 0.00 -1,583.33 100.0% 7010 Election Costs 0.00 0.00 0.00 4.60 0.00 -4.60 100.0% 7015 Meeting Expense 21,169.00 0.00 21,169.00 7,565.07 0.00 13,603.93 35.7% 7030 Civil Service Exam Expense 10,100.00 0.00 10,100.00 4,895.61 0.00 5,204.39 48.5% 7035 Bank Charges 15,000.00 0.00 15,000.00 9,721.26 0.00 5,278.74 64.8%
8
12/14/2017 19:00 |Clackamas Fire District |P 5 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
7040 Dues & Publications 37,308.00 0.00 37,308.00 13,160.23 0.00 24,147.77 35.3% 7045 Awards & Recognitions 34,665.00 0.00 34,665.00 2,832.34 0.00 31,832.66 8.2% 7055 Operating Supply 137,695.00 0.00 137,695.00 33,507.65 1,248.74 102,938.61 25.2% 7065 Fire Fighting Supply 84,499.00 0.00 84,499.00 31,001.98 2,193.07 51,303.95 39.3% 7070 Rescue Supply 35,860.00 0.00 35,860.00 8,165.78 1,484.29 26,209.93 26.9% 7075 EMS Supply 97,000.00 0.00 97,000.00 95,504.97 3,400.77 -1,905.74 102.0% 7078 Department Consumables 15,000.00 0.00 15,000.00 10,582.96 1,356.02 3,061.02 79.6% 7080 Fuel 219,834.00 0.00 219,834.00 88,181.16 96,845.59 34,807.25 84.2% 7085 Uniform & Protective Eqpt 577,239.00 0.00 577,239.00 118,215.36 16,817.35 442,206.29 23.4% 7090 Office Supplies 32,092.00 0.00 32,092.00 5,389.21 280.78 26,422.01 17.7% 7095 Software & Supplies 399,365.00 0.00 399,365.00 198,062.07 172,704.56 28,598.37 92.8% 7105 Household Goods 68,339.00 0.00 68,339.00 29,081.99 0.82 39,256.19 42.6% 7110 Professional Services 385,700.00 0.00 385,700.00 153,122.36 94,096.20 138,481.44 64.1% 7115 Dispatch Services 1,268,884.00 0.00 1,268,884.00 679,541.15 0.00 589,342.85 53.6% 7120 Utilities - Other 392,844.00 0.00 392,844.00 123,260.01 0.00 269,583.99 31.4% 7122 Utilities - Telephone 345,000.00 0.00 345,000.00 154,680.30 0.00 190,319.70 44.8% 7130 Insurance - Property/Casualty 230,546.00 0.00 230,546.00 25,335.16 7,389.41 197,821.43 14.2% 7135 Medical Exams 261,467.00 0.00 261,467.00 70,209.40 0.00 191,257.60 26.9% 7140 Schools/Conferences Registrati 208,845.00 0.00 208,845.00 43,583.28 949.00 164,312.72 21.3% 7141 Tuition Reimbursement 38,752.00 0.00 38,752.00 0.00 0.00 38,752.00 .0% 7142 Travel Expense 28,875.00 0.00 28,875.00 2,694.59 0.00 26,180.41 9.3% 7145 Mileage Reimbursement 3,408.00 0.00 3,408.00 7,576.01 0.00 -4,168.01 222.3%
9
12/14/2017 19:00 |Clackamas Fire District |P 6 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
7150 Volunteer Fire Fighter Exp 43,000.00 0.00 43,000.00 10,662.62 0.00 32,337.38 24.8% 7155 Vehicle Maintenance 400,314.00 0.00 400,314.00 102,409.33 15,565.84 282,338.83 29.5% 7160 Equipment Maintenance 137,519.00 0.00 137,519.00 72,532.22 1,472.15 63,514.63 53.8% 7165 Radio Maintenance 48,600.00 0.00 48,600.00 6,412.36 4,441.00 37,746.64 22.3% 7170 Facility Maintenance 336,936.00 0.00 336,936.00 65,925.44 7,334.79 263,675.77 21.7% 7175 Office Equipment Maintenance 17,480.00 0.00 17,480.00 20,218.29 0.00 -2,738.29 115.7% 7180 Computer & AV Maintenance 34,780.00 0.00 34,780.00 2,923.37 1,161.00 30,695.63 11.7% 7185 SCBA Maintenance 0.00 0.00 0.00 467.53 0.00 -467.53 100.0% 7187 Fire Extinguisher Expense 4,500.00 0.00 4,500.00 0.00 0.00 4,500.00 .0% 7190 Training Expense 79,512.00 0.00 79,512.00 18,659.85 501.33 60,350.82 24.1% 7195 Public Education 67,500.00 0.00 67,500.00 17,380.42 140.00 49,979.58 26.0% 7205 Postage & Freight 29,925.00 0.00 29,925.00 5,713.28 290.68 23,921.04 20.1% 7210 Small Tool, Eqpts & Furnishing 1,000.00 0.00 1,000.00 34.91 750.00 215.09 78.5% 7215 Other Expense 36,500.00 0.00 36,500.00 1,141.22 4,801.95 30,556.83 16.3%
TOTAL Materials and Servic 6,187,052.00 0.00 6,187,052.00 2,278,391.34 435,225.34 3,473,435.32 43.9%
80 Capital Outlay ______
8825 Fire Fighting Equipment 156,850.00 0.00 156,850.00 15,853.33 25,508.69 115,487.98 26.4% 8835 EMS & Rescue Equipment 30,000.00 0.00 30,000.00 0.00 12,366.00 17,634.00 41.2% 8845 Communications Equipment 6,000.00 0.00 6,000.00 720.00 0.00 5,280.00 12.0% 8860 Facility Improvement 125,280.00 0.00 125,280.00 0.00 0.00 125,280.00 .0%
10
12/14/2017 19:00 |Clackamas Fire District |P 7 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 10 General Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
8870 Furniture, Appliances & Tools 117,101.00 0.00 117,101.00 4,667.99 0.00 112,433.01 4.0% 8885 Office Equipment 40,000.00 0.00 40,000.00 3,532.70 0.00 36,467.30 8.8% 8890 Computer & AV Equipment 262,660.00 0.00 262,660.00 16,691.83 15,458.41 230,509.76 12.2%
TOTAL Capital Outlay 737,891.00 0.00 737,891.00 41,465.85 53,333.10 643,092.05 12.8%
90 Transfers Out ______
9930 Transfer to Cap Proj Fund 500,000.00 0.00 500,000.00 0.00 0.00 500,000.00 .0%
TOTAL Transfers Out 500,000.00 0.00 500,000.00 0.00 0.00 500,000.00 .0%
99 End Fund Balance ______
9910 Contingency 1,306,326.00 0.00 1,306,326.00 0.00 0.00 1,306,326.00 .0% 9915 Restricted Contingency 1,000,000.00 0.00 1,000,000.00 0.00 0.00 1,000,000.00 .0%
TOTAL End Fund Balance 2,306,326.00 0.00 2,306,326.00 0.00 0.00 2,306,326.00 .0%
TOTAL General Fund -16,221,868.00 0.00 -16,221,868.00 -26,948,608.35 488,558.44 10,238,181.91 163.1%
TOTAL REVENUES -71,281,242.00 0.00 -71,281,242.00 -47,989,199.38 0.00 -23,292,042.62 TOTAL EXPENSES 55,059,374.00 0.00 55,059,374.00 21,040,591.03 488,558.44 33,530,224.53
11
12/14/2017 19:00 |Clackamas Fire District |P 8 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 20 Equipment Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -882,967.00 0.00 -882,967.00 0.00 0.00 -882,967.00 .0%
TOTAL Beg Fund Bal -882,967.00 0.00 -882,967.00 0.00 0.00 -882,967.00 .0%
03 Interest ______
4490 Investment Interest -5,000.00 0.00 -5,000.00 -940.31 0.00 -4,059.69 18.8%
TOTAL Interest -5,000.00 0.00 -5,000.00 -940.31 0.00 -4,059.69 18.8%
04 Other Revenues ______
4540 Sale of Surplus -40,000.00 0.00 -40,000.00 -12,377.78 0.00 -27,622.22 30.9%
TOTAL Other Revenues -40,000.00 0.00 -40,000.00 -12,377.78 0.00 -27,622.22 30.9%
80 Capital Outlay ______
8805 Fire Apparatus 150,000.00 0.00 150,000.00 144,713.00 0.00 5,287.00 96.5% 8850 Staff Vehicles 288,000.00 0.00 288,000.00 32,137.07 210,521.00 45,341.93 84.3%
TOTAL Capital Outlay 438,000.00 0.00 438,000.00 176,850.07 210,521.00 50,628.93 88.4%
99 End Fund Balance ______
12
12/14/2017 19:00 |Clackamas Fire District |P 9 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 20 Equipment Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
9910 Contingency 25,000.00 0.00 25,000.00 0.00 0.00 25,000.00 .0%
TOTAL End Fund Balance 25,000.00 0.00 25,000.00 0.00 0.00 25,000.00 .0%
TOTAL Equipment Reserve Fund -464,967.00 0.00 -464,967.00 163,531.98 210,521.00 -839,019.98 -80.4%
TOTAL REVENUES -927,967.00 0.00 -927,967.00 -13,318.09 0.00 -914,648.91 TOTAL EXPENSES 463,000.00 0.00 463,000.00 176,850.07 210,521.00 75,628.93
13
12/14/2017 19:00 |Clackamas Fire District |P 10 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 30 Capital Projects Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -2,523,389.00 0.00 -2,523,389.00 0.00 0.00 -2,523,389.00 .0%
TOTAL Beg Fund Bal -2,523,389.00 0.00 -2,523,389.00 0.00 0.00 -2,523,389.00 .0%
03 Interest ______
4490 Investment Interest -14,000.00 0.00 -14,000.00 -5,774.10 0.00 -8,225.90 41.2%
TOTAL Interest -14,000.00 0.00 -14,000.00 -5,774.10 0.00 -8,225.90 41.2%
05 Transfers In ______
4610 Transfers from other Funds -500,000.00 0.00 -500,000.00 0.00 0.00 -500,000.00 .0%
TOTAL Transfers In -500,000.00 0.00 -500,000.00 0.00 0.00 -500,000.00 .0%
80 Capital Outlay ______
8860 Facility Improvement 2,537,389.00 0.00 2,537,389.00 58,017.66 0.00 2,479,371.34 2.3%
TOTAL Capital Outlay 2,537,389.00 0.00 2,537,389.00 58,017.66 0.00 2,479,371.34 2.3%
TOTAL Capital Projects Fund -500,000.00 0.00 -500,000.00 52,243.56 0.00 -552,243.56 -10.4%
TOTAL REVENUES -3,037,389.00 0.00 -3,037,389.00 -5,774.10 0.00 -3,031,614.90 TOTAL EXPENSES 2,537,389.00 0.00 2,537,389.00 58,017.66 0.00 2,479,371.34
14
12/14/2017 19:00 |Clackamas Fire District |P 11 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 40 Enterprise Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -19,828.00 0.00 -19,828.00 0.00 0.00 -19,828.00 .0%
TOTAL Beg Fund Bal -19,828.00 0.00 -19,828.00 0.00 0.00 -19,828.00 .0%
03 Interest ______
4490 Investment Interest -200.00 0.00 -200.00 -54.79 0.00 -145.21 27.4%
TOTAL Interest -200.00 0.00 -200.00 -54.79 0.00 -145.21 27.4%
04 Other Revenues ______
4571 Other Revenues -5,000.00 0.00 -5,000.00 0.00 0.00 -5,000.00 .0%
TOTAL Other Revenues -5,000.00 0.00 -5,000.00 0.00 0.00 -5,000.00 .0%
70 Materials and Servic ______
7055 Operating Supply 10,000.00 0.00 10,000.00 0.00 0.00 10,000.00 .0%
TOTAL Materials and Servic 10,000.00 0.00 10,000.00 0.00 0.00 10,000.00 .0%
99 End Fund Balance ______
15
12/14/2017 19:00 |Clackamas Fire District |P 12 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 40 Enterprise Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
9910 Contingency 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 .0%
TOTAL End Fund Balance 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 .0%
TOTAL Enterprise Fund -10,028.00 0.00 -10,028.00 -54.79 0.00 -9,973.21 .5%
TOTAL REVENUES -25,028.00 0.00 -25,028.00 -54.79 0.00 -24,973.21 TOTAL EXPENSES 15,000.00 0.00 15,000.00 0.00 0.00 15,000.00
16
12/14/2017 19:00 |Clackamas Fire District |P 13 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 50 Debt Service Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -42,599.00 0.00 -42,599.00 0.00 0.00 -42,599.00 .0%
TOTAL Beg Fund Bal -42,599.00 0.00 -42,599.00 0.00 0.00 -42,599.00 .0%
01 Tax Revenues ______
4450 Current Year Prop Taxes -2,191,116.00 0.00 -2,191,116.00 -1,792,385.55 0.00 -398,730.45 81.8% 4455 Prior Year Prop Taxes -25,000.00 0.00 -25,000.00 -13,394.15 0.00 -11,605.85 53.6%
TOTAL Tax Revenues -2,216,116.00 0.00 -2,216,116.00 -1,805,779.70 0.00 -410,336.30 81.5%
03 Interest ______
4490 Investment Interest -2,500.00 0.00 -2,500.00 -149.59 0.00 -2,350.41 6.0%
TOTAL Interest -2,500.00 0.00 -2,500.00 -149.59 0.00 -2,350.41 6.0%
70 Materials and Servic ______
7020 Debt Interest Expense 1,116,116.00 0.00 1,116,116.00 526,543.33 0.00 589,572.67 47.2% 7025 Debt Principal Expense 1,100,000.00 0.00 1,100,000.00 0.00 0.00 1,100,000.00 .0%
TOTAL Materials and Servic 2,216,116.00 0.00 2,216,116.00 526,543.33 0.00 1,689,572.67 23.8%
TOTAL Debt Service Fund -45,099.00 0.00 -45,099.00 -1,279,385.96 0.00 1,234,286.96 2836.8%
TOTAL REVENUES -2,261,215.00 0.00 -2,261,215.00 -1,805,929.29 0.00 -455,285.71
17
12/14/2017 19:00 |Clackamas Fire District |P 14 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 60 Bond Construction Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
TOTAL EXPENSES 2,216,116.00 0.00 2,216,116.00 526,543.33 0.00 1,689,572.67
18
12/14/2017 19:00 |Clackamas Fire District |P 15 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 60 Bond Construction Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -18,474,831.00 0.00 -18,474,831.00 0.00 0.00 -18,474,831.00 .0%
TOTAL Beg Fund Bal -18,474,831.00 0.00 -18,474,831.00 0.00 0.00 -18,474,831.00 .0%
03 Interest ______
4490 Investment Interest -100,000.00 0.00 -100,000.00 -71,447.04 0.00 -28,552.96 71.4%
TOTAL Interest -100,000.00 0.00 -100,000.00 -71,447.04 0.00 -28,552.96 71.4%
50 Salaries ______
5504 Division Chief 0.00 0.00 0.00 60,152.77 0.00 -60,152.77 100.0%
TOTAL Salaries 0.00 0.00 0.00 60,152.77 0.00 -60,152.77 100.0%
80 Capital Outlay ______
8805 Fire Apparatus 1,194,900.00 0.00 1,194,900.00 37,800.80 0.00 1,157,099.20 3.2% 8860 Facility Improvement 16,949,942.00 0.00 16,949,942.00 9,106,784.71 18,106,834.42 -10,263,677.13 160.6%
TOTAL Capital Outlay 18,144,842.00 0.00 18,144,842.00 9,144,585.51 18,106,834.42 -9,106,577.93 150.2%
TOTAL Bond Construction Fund -429,989.00 0.00 -429,989.00 9,133,291.24 18,106,834.42 -27,670,114.66 -6335.1%
TOTAL REVENUES -18,574,831.00 0.00 -18,574,831.00 -71,447.04 0.00 -18,503,383.96 TOTAL EXPENSES 18,144,842.00 0.00 18,144,842.00 9,204,738.28 18,106,834.42 -9,166,730.70
19
12/14/2017 19:00 |Clackamas Fire District |P 16 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ACCOUNTS FOR: 70 PERS Reserve Fund ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
00 Beg Fund Bal ______
9995 Beg Fund Bal -1,403,974.00 0.00 -1,403,974.00 0.00 0.00 -1,403,974.00 .0%
TOTAL Beg Fund Bal -1,403,974.00 0.00 -1,403,974.00 0.00 0.00 -1,403,974.00 .0%
03 Interest ______
4490 Investment Interest -6,000.00 0.00 -6,000.00 -2,421.64 0.00 -3,578.36 40.4%
TOTAL Interest -6,000.00 0.00 -6,000.00 -2,421.64 0.00 -3,578.36 40.4%
90 Transfers Out ______
9980 Transfer to General Fund 365,000.00 0.00 365,000.00 0.00 0.00 365,000.00 .0%
TOTAL Transfers Out 365,000.00 0.00 365,000.00 0.00 0.00 365,000.00 .0%
99 End Fund Balance ______
9910 Contingency 50,000.00 0.00 50,000.00 0.00 0.00 50,000.00 .0%
TOTAL End Fund Balance 50,000.00 0.00 50,000.00 0.00 0.00 50,000.00 .0%
TOTAL PERS Reserve Fund -994,974.00 0.00 -994,974.00 -2,421.64 0.00 -992,552.36 .2%
TOTAL REVENUES -1,409,974.00 0.00 -1,409,974.00 -2,421.64 0.00 -1,407,552.36 TOTAL EXPENSES 415,000.00 0.00 415,000.00 0.00 0.00 415,000.00
20
12/14/2017 19:00 |Clackamas Fire District |P 17 511872830 |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2018 05
ORIGINAL APPROP TRANS/ADJSMTS REVISED BUDGET YTD ACTUAL ENCUMBRANCES AVAILABLE BUDGET % USED ______
GRAND TOTAL -18,666,925.00 0.00 -18,666,925.00 -18,881,403.96 18,805,913.86 -18,591,434.90 .4%
** END OF REPORT - Generated by Christina Day **
21 CORRESPONDENCE
C-1 Thank you Re: Oregon City Library thanked Clackamas Fire for participating in the police vs fire competition for their Summer Reading program.
C-2 Thank you Re: An incident and were thankful for the crews’ professionalism and compassion from E301: Lt. Mike Bauer, AO Travis Hinkle, FF Jill Fullerton, BC Brian Burke, and CAR321: Lt. Jed Wachlin.
C-3 Thank you Re: Clackamas Fire’s strike team that was deployed to the Eagle Creek Fire. Grateful for their sacrifice, hard work, and selflessness.
C-4 Thank you Re: Fire Inspector Matt Amos for teaching fire safety skills to elementary school-aged children.
C-5 Thank you Re: An engine company and to the Fire Inspectors for teaching fire safety skills and giving students an engine tour.
C-6 Thank you Re: Letters to Santa Claus and the Fire District from children during the Operation Santa parades. C-1 C-2
E301: Lt. Mike Bauer, AO Travis Hinkle, FF Jill Fullerton, BC Brian Burke, and CAR321: Lt. Jed Wachlin
C-3
C-4
Fire Inspector Matt Amos
C-5
C-6
Operation Santa and Clackamas Fire
INFORMATIONAL ITEMS
I-1 Dozens attend social-service fair at Barclay Park in Oregon City – Clackamas Review/Oregon City News
I-2 ‘Operation Santa Claus’ Rolls Through Clackamas Co. Streets – KOIN 6
I-3 Everyday Heroes: The Chain of Survival – KATU
I-4 Family Escapes Fire after Alert Neighbor Sees Glow – KOIN
I-5 Clackamas Fire Lieutenant to Lead Global Charity Agency – Clackamas Review/Oregon City News/Portland Tribune
I-1
Clackamas Review/Oregon City News Dozens attend social-service fair at Barclay Park in Oregon City
By Raymond Rendleman, Thursday, November 16, 2017
Resource Fair connects local homeless population with various resources within Clackamas County Dozens of people crossed the street from the local homeless shelter in the first hour of Clackamas Fire's three-hour inaugural Resource Fair on Thursday, Nov. 16, at Barclay Park in Oregon City. Main event organizers saw the event as a success in bringing community resources to citizens who need them the most next to Father's Heart Street Ministry.
PHOTO BY RAYMOND RENDLEMAN - Clackamas Fire Community Paramedic Amy Jo Cook applies a bandage to Daniel Knight's arm after giving him a flu shot on Nov. 16.
Daniel Knight, 41, said he found out about the event from a flyer at Father's Heart and has been homeless for more than a year. "Soon before I started having to live on the street, I was trying to work while being injured and I got hooked on pills without even knowing it," Knight said.
A former wildland firefighter, iron worker and construction flagger, Knight said after attending the Resource Fair that he wanted to go back to school for a vocational degree. Having been sober for four and a half months, he appreciated the support of achieving his dreams from Mike Day, the Oregon City Police Department’s homeless liaison officer.
"It’s time to do something that I can depend on and take care of myself," Knight said. "I want to show my son that it can be done."
Main organizers of the Resource Fair included Day and Community Paramedics Amy Jo Cook of Clackamas Fire and Dan Hall of American Medical Response. They sought to connect the local homeless population with various resources within Clackamas County. Clackamas County officials attending the Resource Fair offered housing programs, addiction services, mental health, physical health and employment resources through the county's Community Corrections Resource Center and its department of Health, Housing and Human Services. Friends Involved with Dog Outreach (FIDO) had a booth explaining the local programs for veterans and seniors to receive more than 200,000 meals annually for their cats and dogs, often delivered along with the Meals-on-Wheels program. The Founder's Clinic offered free medical insurance, and the Cascade AIDS Project was informing attendees about a new pill that reduces risk of HIV transmission by 99 percent. Oregon City-based representatives of M Seed spoke with attendees about how the thrift store at 124A Molalla Ave. benefits the nonprofit's faith-based programs for people with life-altering addictions.
"There are a lot of resources out here, and they're getting better and better at putting it all together," said Oregon City Municipal Judge Laraine McNiece after touring the heated pop-up tent.
I-2
Koin 6
‘Operation Santa Claus’ Rolls Through Clackamas Co. Streets By Amy Frazier on November 27, 2017 at 2:54PM
CLACKAMAS, Ore. (KOIN) — Operation Santa Claus is a holiday tradition in Clackamas County as Santa’s fire engine actually goes into neighborhoods to collect food and new toys for families.
Between now and December 10, volunteers with Clackamas Fire District 1 will hop aboard Santa’s fire engine to spread good cheer and collect donations for people in need.
Firefighters and the Clackamas Emergency Services Foundation began this tradition in 1974, and Santa’s sleigh bells have been ringing in the community ever since.
Each night, Santa’s fire engine heads to a designated neighborhood — Monday, for instance, they roll through the Oregon City Hilltop neighborhood, and on Wednesday they’ll head to Boring.
Clackamas Fire District 1 Battalion Chief Steve Deters said last year they collected 42,000 pounds of food and more than 7000 toys from neighbors who come out of their homes to donate their items as Santa’s fire engine rolls through their neighborhood.
Deters told KOIN 6 News this is the largest outreach to the community they do each year. And it’s always memorable.
“First you hear the kids and all the yelling for Santa and wanting to see him,” Deters said. “Then the sirens take over. The neighborhood really just comes alive and people come out from their homes to give us their donations.”
The parades generally begin around 6 p.m. and finish no later than 9:30 p.m. People plan parties around it, he said.
“For the most part we’re kind of a slow roll, and we have collectors out at the very end, jogging along and collecting the donations,” he said. “And handing out candy canes.”
During the nightly neighborhood parades, volunteers collect non-perishable food and new, unwrapped toys. The donations are then taken to Pacific Seafood, who has donated warehouse space to house the donations.
The toys and non-perishable food will fill hundreds of food baskets for those who need them, and cash donations will buy perishable food for the food baskets.
Operation Santa Claus then coordinates with Compassion in Action Clackamas County to get those holiday baskets to families in need. They even have a Parade Hotline — 503.742.2941 — for people to find out when the parade will be in their neighborhood.
One thing they don’t do: Operation Santa Claus does not solicit funds over the phone. I-3
KATU, “Everyday Heroes” Everyday Heroes: The Chain of Survival
By Orion Ludlow, KATU News, Friday, December 1, 2017
OREGON CITY, Ore. – It’s not often people get to share a stage with their heroes.
But for Jim Jaggers, Brian Paveletz, and a handful of other thankful people and their families, this week’s touching ceremony at Providence Willamette Falls Community Center didn’t just give them the chance to see their heroes again – they got to shake those heroes’ hands and tell them face-to- face just how important they are.
That’s because their heroes gave them a priceless gift: more time on this Earth.
“I wanted to meet the people who saved me,” says Jaggers, one of the six cardiac arrest survivors who attended or took part in Clackamas Fire District No. 1’s Chain of Survival ceremony in late November.
Jaggers, a longtime school teacher, collapsed at a grocery store in October, the victim of a sudden cardiac arrest.
Fortunately for Jaggers, Clackamas Fire Division Chief Bill Conway was shopping, too, and was an aisle over, perusing the beer section. “We heard a crash,” says Conway.
He may have been off-duty, but as other people stood by not sure how to help, Conway jumped into action. He told his wife, Judy, to call 911 and guide arriving paramedics to the correct aisle. Then he started hands-only CPR on Jaggers.
“It gave me a really interesting perspective of what the lay-rescuer sees, and thinks, and does,” says Conway, who’s a big proponent of CPR in the community and teaches the life-saving technique himself. “The only difference between this and the calls I’ve gone to in the past is that I just happened to be off-duty. It really was no different. I saw someone in cardiac arrest, and just did CPR.”
And so, for the first time, Conway found himself on the other side of the podium, receiving one of the specially designed challenge coins instead of awarding them to other lifesavers who acted as links in the Chain of Survival, a metaphor first adopted by the American Heart Association and embraced by Clackamas Fire.
The Chain of Survival includes five distinct links, starting with the call to 911. The next link is immediate, high-performance CPR, the third link is an Automated External Defibrillator (AED), the fourth is EMT or paramedic treatment on scene and in the ambulance, and the fifth is critical care at hospital.
For Jim Jaggers, having Chief Conway an aisle away was an important way to start his rescue. For Brian Paveletz, help was in the car with him, and on the other end of the phone.
Paveletz went into cardiac arrest in August in the passenger seat of a Chevy Tahoe. Wendy Sargent called 911 and shouted for her friend Dale Maulding. Dispatcher Amy Dornfeld told her they had to get the 240-pound Paveletz out of the SUV and onto the ground, and they’d need to do CPR. Maulding bear-hugged him and they somehow got him out.
Then, Sargent didn’t know CPR, but Dornfeld guided her through.
“She told me what I needed to do,” says Sargent. “She said you need to go down two inches on his chest, compress that far down.”
“She broke every rib in my chest,” laughs Paveletz. “But hey, it’s OK! I healed up, pretty much.”
When those rapid compressions exhausted Sargent, Maulding took over. When paramedics arrived, they had to shock Paveletz four times before his heart would start beating in rhythm again. Then two of them stayed behind to reassure Sargent after the ambulance took Paveletz away.
“When they transported him, once they got him back, those two firemen, they just stood there with me, they just stood there,” she remembers, her eyes tearing up at the thought. “And I’d wanted to connect with them, and I’ve been thinking about that and when they called us, to do this, it was just very very cool.”
Today, Paveletz is mostly healed and says he’s sharper than ever. He’s also thankful for every link in his Chain of Survival.
“It worked out very well thanks to these two here. They saved my life,” says Paveletz, throwing an arm around Sargent.
And he gushes about the paramedics and firefighters who got his heart going again.
“These people here are superheroes. They all need capes,” he says.
Jim Jiggers’ wife feels the same way. She calls Chief Conway her angel, saying he was at the right place at the right time, and he and the emergency crews who responded saved two lives that day.
“Because of them, my heart keeps beating, because I have my man here, my husband of almost 47 years,” says Susan Jaggers, who says the ceremony brought her to tears because of how thankful she is.
“Without them, my heart would have been broken and there would have been two funerals,” she says.
And everybody we talked to at the ceremony believes in CPR, and thinks everybody should learn it.
“Anyone who lives or breathes better know CPR,” says Sargent. “I hope that it never happens again, but if it does I certainly won’t panic as much next time.”
And Chief Conway, who lives and breathes CPR and proudly shares how Clackamas Fire’s CPR campaign has taught more than 43,000 eighth-graders and their families and friends how to save a life, wants everyone to learn resuscitative techniques.
“Every minute someone in cardiac arrest is without CPR, the chances of survival decrease by 10 percent. A lot of stuff has to happen in those precious minutes,” says Conway. “Learn CPR, download the PulsePoint app, it’ll alert you if you’re close. And act!”
HELPFUL LINKS:
Hands-Only CPR: http://cpr.heart.org/AHAECC/CPRAndECC/Programs/HandsOnlyCPR/UCM_473196_Hands- Only-CPR.jsp
Clackamas Fire District #1 (CPR Classes and PulsePoint app): http://www.clackamasfire.com/
I-4
Koin 6
Family Escapes Fire after Alert Neighbor Sees Glow By Andrew Dymburt on December 6, 2017 at 11:14PM
ESTACADA, Ore. (KOIN) — A woman and her children made it safely out of their home after a neighbor alerted them that their garage was on fire.
“It was scary because me and the kids were here,” homeowner Debbie Rice said. “I just couldn’t believe it.”
Jeremy and Debbie Rice’s garage was destroyed by a fire in Eagle Creek, Ore. on Dec. 6, 2017. (KOIN)
Firefighters said the fire on SE Filbert Street in Eagle Creek started in the garage, where Rice said propane tanks exploded.
The neighbor across the street saw the glow of the fire and was able to get the family out safe and call the fire department right away.
“My neighbor came over, pounding on the front door yelling ‘your house is on fire!'” Rice told KOIN 6 News.
Thanks to that neighbor’s quick action, the fire did not spread to the main house and no one was hurt. “If she hadn’t of seen it, how long would it have taken for me and the kids to know?” Rice said. “Because it was completely engulfed when we ran across the street.”
Rice’s husband Jeremy said the house has history: “It was built by my dad and my grandfather and I was actually born in this house,” he said. “It means a lot to me, very sentimental.” The Clackamas Fire District said the fire caused live power lines to fall in front of the house, so crews had to work around the lines as they fought the fire. Investigators are working to determine the cause of the fire.
The family has a GoFundMe page. I-5
Clackamas Review/Oregon City News/Portland Tribune Clackamas Fire Lieutenant to Lead Global Charity Agency
By Raymond Rendleman on December 11, 2017
Besides being a lieutenant with Clackamas Fire, Pat DeLair also has volunteered for the nonprofit Global Mission Readiness for eight years.
GMR is a charitable organization that was founded by a group of Clackamas firefighters dedicated to providing emergency services education, training and resources to developing nations, and to promote disaster prevention and self-reliance. To date, GMR has trained thousands of first responders in the Americas, the Caribbean, Africa, Central Europe and Southeast Asia. Over the past year, the current GMR CEO Don Davis has been training DeLair to lead the next chapter of the nine-year-old organization. DeLair, a 10-year veteran of Clackamas Fire, currently serves as the vice president and operations director with the GMR Board of Directors.
Davis plans to retire in late 2018 as a captain for Clackamas Fire and will pass the GMR reins to DeLair at the end of 2017. "I would have never dreamed we'd be on our 54th project, having trained over 2,000 emergency responders in 13 countries," Davis said. "These people are now teaching others the curriculums we have shared during this journey."
DeLair is active in his community and serves on the Clackamas Firefighters Pipes & Drums Honor Band. He has been instrumental in fostering a number of GMR training projects in South America, including a fire academy in June for Cusco, Peru.
GMR was founded on the premise that many countries are grossly underfunded and lack basic government support for emergency services. GMR brings education to those in need by providing multiple courses in first aid, fire service training, specialty rescue, disaster preparedness and law enforcement. The emphasis is on self-reliance, so that disaster relief will someday be unnecessary.
GMR has over 100 volunteers from Oregon, Washington and California representing firefighters, EMTs, paramedics, nurses, doctors and law enforcement officers who donate their time and raise funds to travel and train others.
With no paid employees, GMR relies soley on donations, grants and fundraisers to support its projects abroad. Even as GMR's CEO, DeLair will have to keep his job with Clackamas Fire and volunteer to serve GMR during his time off.
DeLair has led teams of volunteers to Bolivia, Mexico, the Dominican Republic and coming up in January — Ghana, Africa. One of DeLair's goals with GMR is to reach out to other agencies and first responders while in a country teaching and training. He says this will not only promote GMR's mission, but also allow GMR to grow and reach more communities in a positive way.
DeLair is proud of what GMR has done and looking forward to the future.
"I am very excited for the opportunity to directly contribute to GMR's present and future," DeLair said. "As a seasoned GMR traveler, I hope to help the experienced and unexperienced volunteers take a more active role in changing people's lives by achieving GMR's mission worldwide."
To learn more about GMR, to donate or to get involved, you can visit globalmissionreadiness.org or email DeLair at [email protected].