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1985 Annual Report

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1985 Annual Report THE NATIONAL ARCHIVES AND RECORDS ADMINIS.TRAT.I.ON W A S H I N G T 0 N , D. .. C. 2 0 4 0 8 Cover photograph by Hugh Talman. All other photographs by Mr. Talman unless indicated otherwise. Edited by Jill Merrill Designed by Blair, Inc . The National Archives and Records Administration Annual Report for the Year Ended September 30, 1985 Contents Archivist's Overview Establishing A New Agency 3 Independence: A Brief Legislative History . 3 Reflections onTransition .. ......... .. .. .. ...... ...... 7 The New National Archives and Records Administration . 8 Office of the Archivist . 8 Audits and Compliance .... .... .. ...................... ... .. 8 Organizational Chart ..... ...... ...... .. ....... .. · · .. · · · · 9 Congressional Relations . ....... .. .... .... .. ......... .. ........ I 0 Documentation Standards .... ......... ....... ........ .. .... I 0 Legal Services ........... ......... ..... ... ... ... .......... I 0 Public Affairs . .......... ..... .... .. ... .. .... ... ... .... I 0 Archival Research and Evaluation . .. ..... ... .... .. ... ...... I 0 Offi ce of Federal Records Centers ..... ... ....... ...... .. .. .. I 0 Office of the Federal Register ...... ...... ... .. .... ... ... ... I I Office of Management and Administration ... ...... .. .. .. ... II Office of the National Archives ... ................................ 12 Office of Presidential Libraries . ... .. .... .. ... .... .. .... .. .. 12 Office of Public Programs .. ... .. .. .. ....... ... .. ... .. .. 14 Office of Records Administration .............. ... ..... ......... 14 National Historical Publications and Records Commission . ....... ..... 14 Financia1 Summary 15 Sources of Operating Funds . ..... .... .. .... ..... ........ 15 Fiscal Year 1985 Summary .............. .. .. .. .... 15 Services to Congress 11 Legislative Archives Division ... .. ............ .. .. .. ... ... 17 Publications . ....... ....... .. .... ... .. .. .... ..... .. 18 Tours ....... ....... ....... ... ...... ....... .. ... .... 18 Federal Register and Electoral College . .. .. ...... .. .. .. 18 Courtesy Storage .............................. .. .... 19 Services to the Public 21 Exhibitions ................... ... ........ .. ...... ....... 21 Educational Programs ..... ....... ... ...... .. ..... ..... 23 Public Events .... .. ....................... .. ..., ... .... .. 24 Conferences . .. ............. .. .. ....... ... ... ... .. 25 Reference Services and Accessions . .. .... .............. ... 26 Records Description and Archival Publications .... ... .... 27 Ill Microform ..... ....................... ... ..... .... .. .. 28 Declassification .... ..... ................ ............ .. .... 29 Volunteer Services ... .. .. ...... ....... ...... ........ .. .. 31 Federal Register ... .. .... ...... .................... ...... 32 Plans for the Bicentenary of the Constitution ..... ... ... .... 33 Services to Federal Agencies 35 Records Management ...... ... ... ...... ... ............. 35 Consolidation of Records Management Programs ......... .......... 35 Appraisal and Disposition Activities .. ............................. 35 Significant Agency Developments . ....... .......... .. ...... ... 36 NASA Research and Development Records ..... .. .................. 36 Justice Department Litigation Case Files . ....... .. .... .. ....... 3& General Records Schedule for Inspector General Records .............. 36 Older Army and Navy Records ..... .. .. ....... .. .... ........ 36 Unscheduled Records in Federal Records Centers .................... 37 Other Significant Appraisals .. .... .. .......................... 37 Public Notice of Records Disposals ........................ ...... 37 Adequate and Proper Documentation . ..... .... ..... .............. 37 Electronic Record keeping ................ ..................... 3 7 Guidelines .. ................ .. ... .. .. ........ .. .......... 38 Electronic Records Working Group ................. .. .. ......... 38 Foreign Agricultural Service Project .... .. ......... ............ 38 Office Automation Conference ................................... 38 "Paperless Office" Experiment ..... ...... ... ........... ....... 38 Department of Commerce Project . ...... ................. ... 38 Agency Services Division ............ ... ....... .. .... ........ 38 Training .................................... ............... 38 Evaluations ....................... .. .......... ... ......... 39 Records Administratron Information Center .. .. ...... .... ........ 39 Program Assistance .......... .. ....... .......... ...... .. .. 39 The Future of Records Management ......... .. .. .. ............... 39 Federal Records Centers .... ........ .. .. ..... .. .... ...... 39 Federal Register ............ .......... ... ..... .. ........... 40 National Audiovisual Center . ............................... 41 Preservation and Conservation 43 Twenty-Year Plan ..... .. ... ... ................. ... .. 43 Holdings Maintenance ......... ...... ............... ...... .... 44 Project Intercept ................... .... ..... ......... .. ....... 44 Conservation Treatment ..... ................................... 44 Nontextual Preservation ..... ............. ... .............. .... 44 Exploration of Alternative Media and Methods ..... .... 44 Image Analysis and Monitoring System for the Charters of Freedom .... 45 Environmental Standards for the Storage of Paper-Based Archival Documents . .... ...................... ... 47 National Academy of Sciences/ ational Research Council Study on the Preservati on of Historical Records .. ......... ........ 47 Measurements of the Useful Lifetime of Magnetic Video, Audio, and Computer Tapes .............. ............. 47 Initiatives at Presidential Libraries ... .. ...... ........ .... 47 IV .. Automation: A New Era Begins 49 Office of the National Archives ............... ............. 49 Office of Presidential Libraries .. .... .... ................... 50 Office of Federal Records Centers . .............. ...... .. 51 Archival Research and Evaluation Staff . ...... ........ 51 Growth and Change 53 Master Plan for the Renovation of the National Archives Building ... ................ ....... 53 Presidential Libraries ............. ................ ........ 55 Openings and Closings ...... ............ ................. 56 National Historical Publications and Records Commission 57 Chairman's Preface . ............... ...... ...... ......... 58 The Commission and Its Work . ................... ....... 58 Commission Membership ........ ..... .......... .. ...... 60 Commission Staff ......................... ...... .... .. ... 60 Records Program ........... ....... .... .. .......... .. 60 1985 Records Grants ....... .......... .... ....... ......... .. ... 62 Publications Program ............. .... ....... .. ... .. .. 66 Automation and Documentary Editing: Looking Ahead .... ....... .. 67 1985 Publications Grants ...... ................ ................ 68 Educational Activities and Scholarly Services . ........... 69 Funding for Records and Publications Projects by State, FY 1985 ...... ....... ......... ... ..... ............... 70 National Archives Trust Fund 71 Overview . 72 Financial Condition . 72 Income and Expenses ...... ..... ................ ............ 73 Program Highlights ........................... ... .. .... ..... 73 Public Outreach ..... ........ ..... ........... ........ ..... 74 New Investment Program ..... ......... ......... ...... .. .... 75 Independence ........ .. .............. .. .. ..... .... ......... 75 Operational Improvements ....................................... 75 Balance Sheet .......................... .... ... .... ........ 76 Income Statement ....... ........... .. ............. .. .......... 78 Gift Fund . .. ...... ........ ..... ............... .. .... .. 79 Cultural and Archival Programs ........ ... ............. .... ....... 79 Presidential Libraries .. ...... ............... ............... 79 National Historical Publications and Records Commission .. .' ....... .. 79 Balance Sheet .. ......... ............. ...... ...... .. .... 80 Statement of Availability .................... ... .... ..... ..... 81 Members of the Board ... ...... .. .. .... ... ............. 82 v Photograph by Michael E vans, © 1985. Appendices 83 A FY 1985 Obligations Costs by Program Area . .... .. ... 84 B FY 1985 Obligations by Major Cost Element .......... 84 C Office of Public Programs . .... .' .... ... .. .......... 85 D Direct Operating Expenses ........................... 86 E Presidential Libraries: FY 1985 Actual Costs . .. ....... 87 F Personnel On-Board . .. ........... .... ............... 88 G Field Branches ............ .......... .. .... ......... 88 H Archival Holdings by Number Of Items . ... ........ 90 I Archival Holdings by Unit .......................... .. 92 J FY 1985 Reimbursable Customers . ...... .. ....... .. 94 K FY 1985 Preservation Obligations ....... ...... ..... 94 L Office of Federal Register Publications ..... ...... .. 95 M Public Law 98-497 ..... .......... .... ................. 96 VII Archivist's Overview On the following pages appears the first annual report of an independent National Archives since 1949. The National Archives was established as an independent agency in the executive bran~ in 1934; it issued an annual report for the next 15 years. In 1949 the Archives became a part of the newly established General Services Administration (GSA); it was renamed the National Archives and Records Service and its annual report was incorporated into that
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