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Regular Board Meeting Agenda Friday, August 14, 2020 7:00 PM Held by Teleconference: 1-877-385-4099

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Regular Board Meeting Agenda Friday, August 14, 2020 7:00 PM Held by Teleconference: 1-877-385-4099 North Coast Regional District Regular Board Meeting Agenda Friday, August 14, 2020 7:00 PM Held by Teleconference: 1-877-385-4099 Access: 3761822# Page 1. CALL TO ORDER 1.1 Call to Order 1.2 The North Coast Regional District acknowledges the traditional territory of the Haida and Tsimshian on which this meeting takes place. 2. CONSIDERATION OF AGENDA (ADDITIONS/DELETIONS) 2.1 Adoption of Agenda "That the Board resolves to adopt the August 14, 2020 North Coast Regional District Board Regular meeting agenda as presented/amended as follows:" 3. BOARD MINUTES & BUSINESS ARISING FROM MINUTES 3.1 North Coast Regional District Board Regular Meeting Minutes of July 17, 2020 6 - 13 "That the Board resolves to adopt the July 17, 2020, North Coast Regional District Board Regular meeting minutes as presented/amended." Regular Board Meeting Minutes - 17 Jul 2020 4. STANDING COMMITTEE / COMMISSION MINUTES - BUSINESS ARISING 4.1 Minutes of the Regular meeting of the Electoral Area Advisory Committee held 14 - 16 July 23, 2020. "That the Board resolves to receive the July 23, 2020, Electoral Area Advisory Committee meeting minutes as presented." Electoral Area Advisory Committee Meeting - 23 July 2020 - Minutes 5. DELEGATIONS 6. FINANCE 6.1 S. Landrath, Treasurer – Supplier Payments over $5,000 for July, 2020 17 "That the Board resolves to receive the report entitled "Supplier Payments over $5,000 for July, 2020" for information." A1_Supplier Payments over $5000-July 6.2 S. Landrath, Treasurer - 2019 Statement of Financial Information 18 - 55 "That the Board of the North Coast Regional District approve the 2019 Statement of Financial Information as presented." A1_2019 SOFI Staff Report A2_2019 SOFI Package Regular Board Meeting Agenda August 14, 2020 Page 1 of 150 7. CORRESPONDENCE 7.1 Ministry of Municipal Affairs and Housing - COVID-19 Related Measures Act 56 - 57 "That the Board receives correspondences from the Ministry of Municipal Affairs and Housing regarding "COVID-19 Related Measures Act (Bill 19)" for information." 2020.07.17 MMAH - Joint Letter Signed Final 7.2 Ministry of Municipal Affairs and Housing and UBCM - Economic Recovery 58 - 77 and UBCM Response to Building BC’s Recovery, Together "That the Board receives correspondences from the Ministry of Municipal Affairs and Housing and the Union of British Columbia Municipalities regarding "Economic Recovery and UBCM Response to Building BC’s Recovery, Together" for information." 2020.07.31 MMAH - Economic Recovery Engagement Process 2020.07.31 UBCM - Building BC's Recovery Together 7.3 Haida Gwaii Protocol Table - Restoring Place Names 78 - 82 "That the Board receives correspondences from the Haida Gwaii Protocol Table regarding "Restoring Place Names" for information." 2020.07.17 Restoring Place Names - All Island Protocol Table Letter CHN1NameDraftMap - North CHN1NamesDraftMap - South CHN1NamesDraftMap-All 7.4 Northern Health - Fall 2020 Northern Health and Community Stakeholder 83 Meetings "That the Board directs staff regarding potential scheduling of Fall 2020 Northern Health and Community Stakeholder Meetings at the Union of British Columbia Municipalities 2020 Convention." 2020.07.21 Northern Health - Fall 2020 - Northern Health and Community Stakeholder Meetings 7.5 Pacific Northern Gas - PNG West Transmission Line – Salvus to Galloway 84 - 90 Upgrade "That the Board directs staff regarding consultation of the Pacific Northern Gas West Transmission Line – Salvus to Galloway Upgrade project." 2020.07.30 Pacific Northern Gas - PNG West Transmission Line – Salvus to Galloway Upgrade Project Fact Sheet July 30 2020 Regular Board Meeting Agenda August 14, 2020 Page 2 of 150 7.6 Sandspit Volunteer Fire Department Society - 91 S elf Contained Breathing Apparatus Replacemen t Project S elf Contained Breathing Apparatus Replacemen t ProjectSelf Contained Breathing Apparatus Replacement Project "That the Board receive the correspondence from the Sandspit Volunteer Fire Department Society regarding self contained breathing apparatus replacement project for information." SVFD SCBA Project Letter to NCRD 8. REPORTS / RESOLUTIONS 8.1 D. Fish, Chief Administrative Officer & S. Landrath, Treasurer - Northern 92 - 96 Capital and Planning Grant (“NCPG”) Allocation Models "That the Board discuss potential allocation of regional NCPG funds; AND that staff be directed to prepare an updated report on proposed allocations of the 2020 Northern Capital and Planning Grant funding." A1_2020.08.14 Report - NCPG Allocations 8.2 D. Fish, Chief Administrative Officer - Investing in Canada Infrastructure 97 - 99 Program: Rural & Northern Communities and Community, Culture, & Recreation Programs "That staff be directed to present a report with proposed applications to the Rural and Northern Communities program at the September 18, 2020 Regular meeting." A1_ Report - ICIP Rural and Northern Communities and Community Culture and Recreation Programs with Projects 8.3 D. Fish, Chief Administrative Officer - Prince Rupert Port Authority's Land Use 100 - 111 Plan "THAT the Board of the North Coast Regional District provide a response to the Prince Rupert Port Authority’s Land Use Plan referral as presented in Attachment B of the staff report entitled “Prince Rupert Port Authority Land Use Plan Referral Response”. A1_Reports and Attachments - PRPA Land Use Plan 8.4 S. Landrath, Treasurer - Islands Solid Waste Landfill Closure Reserve Planning 112 - 113 "That the Board receive the report “Islands Solid Waste Landfill Closure Reserve Planning” for information." A1_Report - Islands Solid Waste Landfill Closure Reserve Planning Regular Board Meeting Agenda August 14, 2020 Page 3 of 150 8.5 J. Bagnall, Corporate Officer - Economic Recovery Survey and Taskforce 114 - 131 Update “That the Board receives the report “NCRD Economic Recovery Survey for Residents and Businesses: Preliminary Results” for information.” A1_Report - 2020.08.05 NCRD Economic Recovery Survey for Residents and Businesses - Preliminary Results 8.6 J. Bagnall, Corporate Officer - NCRD Organizational Assessment (COVID-19) 132 - 135 “That the Board receives the report “NCRD Organizational Assessment (COVID-19)” for information.” A1_Report - NCRD Organizational Assessment (COVID-19) 8.7 J. Barrett, Local Government Intern - Invitation to MLA Jennifer Rice for 136 - 138 NCRD UBCM Meetings "That the Board direct staff regarding invitations for MLA Jennifer Rice to attend to the North Coast Regional District 2020 Union of British Columbia Municipalities minister meetings." A1_Report - UBCM Meeting Invitations to MLA Jennifer Rice 8.8 D. Fish, Chief Administrative Officer - Gwaii Trust Special Projects Application 139 - 145 – Islands Solid Waste (ISW) Landfill Gas Flare Project "That the Board of the North Coast Regional District submit an application to the Gwaii Trust Special Projects fund for the completion of the Islands Solid Waste Landfill Gas Flare Project." A1_Report - Gwaii Trust Special Projects Application - ISW Landfill Gas Flare Project 9. BYLAWS 10. LAND REFERRALS / PLANNING 11. NEW BUSINESS 11.1 Director's Reports "That the Board resolves to receive the Director's verbal reports for information." 11.2 Solid Waste Management Plan - Public and Technical Advisory Committee: 146 - 149 Terms of Reference "That the Board approve the Solid Waste Management Plan - Public and Technical Advisory Committee: Terms of Reference." A1_2020.07.22 NCRD PTAC TOR 12. OLD BUSINESS 13. PUBLIC INPUT 14. ADJOURNMENT Regular Board Meeting Agenda August 14, 2020 Page 4 of 150 14.1 Adjourn to Closed (In-Camera) Meeting 150 "Pursuant to Section 90 of the Community Charter, the Board gives notice and exercises its authority and excludes the media and public, except for regional district staff from the Closed (In-Camera) Meeting of the Board to deal with matters falling under Section 90 (1) (a)personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; and (i)the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; the time being _____ P.M." 2020.08.14 Notice of In-Camera Meeting Regular Board Meeting Agenda August 14, 2020 Page 5 of 150 Item 3.1 North Coast Regional District Regular Board Meeting Minutes Friday, July 17, 2020 7:00 PM Held at 770 Pacific Ave, Port Edward, B.C. Chair: B. Pages, Village of Masset L. Brain, City of Prince Rupert (Teleconference) K. Bjorndal, District of Port Edward K. Olsen, Village of Queen Charlotte (Teleconference) Directors: D. Daugert, Village of Port Clements D. Nobels, Electoral Area A (Teleconference) K. Bergman, Electoral Area C J. Young, Electoral Area D E. Putterill, Electoral Area E Regrets: B. Cunningham, City of Prince Rupert D. Fish, Chief Administrative Officer S. Landrath, Treasurer Staff: J. Bagnall, Corporate Officer J. Barrett, Local Government Intern Public Media: 1. CALL TO ORDER 1.1 Call to Order at 7:01 P.M. 1.2 The North Coast Regional District acknowledges the traditional territory of the Tsimshian on which this meeting takes place. 2. CONSIDERATION OF AGENDA (ADDITIONS/DELETIONS) 2.1 Adoption of Agenda "That the Board resolves to adopt the July 17, 2020 North Coast Regional District Board Regular meeting agenda as amended: • 11.2: Gwaii Trust Vibrant Community Funding; and • 12.1: CHN State of Local Emergency." Bjorndal/Putterill 241-2020 CARRIED Regular Board Meeting Minutes July 17, 2020 PagePage
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