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Transportation Planning for Planned Special Events NOTICE This Document Is Disseminated Under the Sponsorship of the U.S

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Transportation Planning for Planned Special Events NOTICE This Document Is Disseminated Under the Sponsorship of the U.S National Special Security Events Transportation Planning for Planned Special Events NOTICE This document is disseminated under the sponsorship of the U.S. Department of Transportation in the interest of information exchange. The U.S. Government assumes no liability for the use of the information contained in this document. This report does not constitute a standard, specification, or regulation. The U.S. Government does not endorse products or manufacturers. Trademarks or manufacturers’ names appear in this report only because they are considered essential to the objective of the document. QUALITY ASSURANCE STATEMENT The Federal Highway Administration (FHWA) provides high-quality information to serve Government, industry, and the public in a manner that promotes public understanding. Standards and policies are used to ensure and maximize the quality, objectivity, utility, and integrity of its information. FHWA periodically reviews quality issues and adjusts its programs and processes to ensure continuous quality improvement. ii NATiONAL SPECiAL SECURiTY EVENTS: TRANSPORTATiON PLANNiNG FOR PLANNED SPECiAL EVENTS Technical Report Documentation Page 1. REPORT NO. 2. GOVERNMENT ACCESSION NO. 3. RECIPIENT’S CATALOG NO. FHWA-HOP-11-012 4. TITLE AND SUBTITLE 5. REPORT DATE National Special Security Events: Transportation Planning May 2011 for Planned Special Events 6. PERFORMING ORGANIZATION CODE 7. AUTHOR(S) 8. PERFORMING ORGANIZATION REPORT NO. Nancy Houston, Craig Baldwin, Andrea Vann Easton, Jeff Sangillo 9. PERFORMING ORGANIZATION NAME AND ADDRESS 10. WORK UNIT NO. (TRAIS) Booz Allen Hamilton 8283 Greensboro Drive McLean, Virginia 22102 11. CONTRACT OR GRANT NO. DTFH61-09-P-00085 12. SPONSORING AGENCY NAME AND ADDRESS 13. TYPE OF REPORT AND PERIOD COVERED Federal Highway Administration, HOTO-1 Final Report U.S. Department of Transportation 1200 New Jersey Avenue SE 14. SPONSORING AGENCY CODE Washington, D.C. 20590 HOTO, FHWA 15. SUPPLEMENTARY NOTES Laurel Radow, FHWA Office of Operations, Office of Transportation Operations, Technical Point of Contact (TPOC). Document was prepared under contract to Booz Allen Hamilton. 16. ABSTRACT Unique among planned special event activities are those events that carry the National Special Security Event (NSSE) designation. NSSEs occur with some frequency, with 35 of these events held between September 1998 and February 2010. These events include, but are not limited to, presidential inaugurations, presidential nominating conventions, major sports events such as the Super Bowl, and major international meetings such as the G-20 Summit. The US Secret Service (USSS) designates these planned special events due to the Secret Service’s responsibility for operational security for events of national significance. In most cases, NSSEs affect the transportation system for the jurisdiction in which the NSSE occurs. This document provides a transportation overview of NSSEs. As part of that transportation perspective, the document includes lessons learned from previous NSSEs, two transportation-focused case studies of two recent NSSEs, a checklist to assist transportation practitioners as they prepare for and execute an NSSE, a playbook that identifies key transportation activities for an NSSE, an NSSE fact sheet, a template as an aid to provide information about an NSSE to appropriate groups in both the planning and implementation phases of these events, and a resource directory. The primary audiences for this document are state departments of transportation (DOTs) and local transportation, public works, and law enforcement agencies responsible for planning and executing transportation for NSSEs. 17. KEY WORDS 18. DISTRIBUTION STATEMENT National Special Security Events, Planned Special Events, No restrictions. Transportation Planning 19. SECURITY CLASSIF. (OF THIS REPORT) 20. SECURITY CLASSIF. 21. NO. OF PAGES 22. PRICE Unclassified. (OF THIS PAGE) 148 Unclassified. Form DOT F 1700.7 (8-72) Reproduction of completed page authorized iii iv NATiONAL SPECiAL SECURiTY EvENTS: TRANSPORTATiON PLANNiNG FOR PLANNED SPECiAL EvENTS TABLE OF CONTENTS Section 1.0 Introduction .............................................................................................................................................1-1 Section 2.0 Lessons Learned and Good Practices from the NSSE Practitioner Web Conference September 30, 2009 ................................................................................2-1 Introduction to Section 2.0 ....................................................................................................................................2-5 FHWA Web Conference Participants .....................................................................................................................2-6 Acronyms ...............................................................................................................................................................2-7 Planning for the Event ............................................................................................................................................2-8 Event Execution ...................................................................................................................................................2-17 Post-Event/After-Action .......................................................................................................................................2-20 Section 3.0 NSSE Transportation Case Study—2009 G-20 Summit ......................................................................3-1 NSSE Description ..................................................................................................................................................3-5 Community.............................................................................................................................................................3-7 Advance Planning ..................................................................................................................................................3-7 Communication ....................................................................................................................................................3-15 Use of ITS Equipment/Advanced Technology .....................................................................................................3-16 Coordination and Decision Making ......................................................................................................................3-17 Transportation Challenges during the NSSE .......................................................................................................3-18 After-Action Report ..............................................................................................................................................3-19 Lessons Learned .................................................................................................................................................3-19 Resources ............................................................................................................................................................3-20 Section 4.0 NSSE Case Study—2008 Democratic National Convention ...............................................................4-1 NSSE Description ..................................................................................................................................................4-5 Community.............................................................................................................................................................4-5 Advance Planning ..................................................................................................................................................4-7 Communication ....................................................................................................................................................4-11 Use of ITS Equipment/Advanced Technology .....................................................................................................4-12 Coordination and Decision Making ......................................................................................................................4-12 After-Action Report ..............................................................................................................................................4-13 Lessons Learned .................................................................................................................................................4-13 Resources ............................................................................................................................................................4-14 Section 5.0 Planning for National Special Security Events: Transportation .........................................................5-1 Introduction to Section 5.0 ....................................................................................................................................5-5 Pre-NSSE Coordination .......................................................................................................................................5-11 Day of the NSSE ..................................................................................................................................................5-23 After the NSSE .....................................................................................................................................................5-28
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