Office of Admission Alumni Volunteer Guide

Office of Admission Alumni Volunteer Guide 2017-2018 1 Table of Contents Office of Admission 3 Meet the Admission Staff 4 Admission Representatives 5 Alumni Volunteers 6 Alumni Volunteer Materials 8 General Tips for Volunteers 9 Guidelines for Specific Activities 11 Austin College At-a-Glance 13 The Admission Process 15 Key Contacts 16 2 Office of Admission The Office of Admission is responsible for the recruitment efforts of Austin College. It is the main point of contact for any prospective student seeking information about or admission to the College. Prospective students include high school students in the United States and abroad as well as transfer students. The Office of Admission seeks to provide a personalized experience for prospective students and their families. To do so while reaching as many prospective students as possible, the Office utilizes alumni volunteers throughout the recruitment process. Volunteers can assist in the recruitment and admission process in a variety of ways, including representing Austin College at college fairs, contacting prospective students, adopting a local high school, and hosting or attending Austin College-sponsored events for prospective and admitted students. On behalf of Austin College, we thank you for assisting us with our recruitment programs. Through your volunteer efforts, we are able to broaden our reach and contact higher numbers of prospective students throughout the state and nation. Please use this manual as a resource and guide for current information about Austin College and the Admission process. 3 Meet the Admission Staff Each student is assigned to an Admission representative based on the high school or college they currently attend. When speaking with prospective students and their families, encourage them to contact their representative with any questions they may have or to simply introduce themselves. Office of Admission Contact Phone: 903.813.3000 Email: [email protected] Nan Massingill Davis Vice President for Institutional Enrollment Baylee L. Kowert Executive Director of Institutional Enrollment Alan Ramirez Director of Admission Kristen Sunny Director of Alumni and Student Recruiters Ricky Alarcon Director of Transfer Admission & Special Partnerships Mary Ferguson Campus Visit Coordinator 4 Admission Representatives Ricky Alarcon Texas: YES Prep Public Schools, Uplift Charter Schools, Texas Academy of Math and Science, Texas Academy of Leadership in Humanities, and all transfer students Hank Ewert Texas: Austin and Central Texas, San Antonio Out of State: Alaska, Arizona, California, Colorado, Connecticut, D.C., Delaware, Hawaii, Idaho, Maine, Maryland, Massachusetts, Montana, Nevada, New Hampshire, New Jersey, New Mexico, New York, Oregon, Pennsylvania, Rhode Island, Utah, Virginia, Vermont, Washington, Wyoming Crystal O. Garcia ’17 Texas: Dallas area private schools: Bishop Lynch High School, Bishop Dunne Catholic School, Dallas County including Richardson ISD, eastern Dallas cities (Forney, Garland, Mesquite, Rockwall, Sunnyvale, Wylie), southern Dallas cities (Cedar Hill, DeSoto, Duncanville, Ennis, Lancaster, Red Oak, Waxahachie), Irving, Grand Prairie, Corpus Christi, Rio Grande Valley Out of State: Alabama, Arkansas, Florida, Georgia, Kentucky, Lousiana, Mississippi, North Carolina, South Carolina, and Tennessee Erin Hargrove Texas: Greater Houston area, Bryan/College Station, Beaumont Out of State: International students, and U.S. citizens living abroad Tyler Hicks ’15 Texas: Fort Worth, Denton, Flower Mound, Lewisville, Arlington, Mansfield, HEB, Wichita Falls, El Paso, East Texas Out of State: Oklahoma Cole McDonough Texas: Dallas area Private: John Paul II High School, Collin County (Allen, Lovejoy, Frisco, Little Elm, McKinney, Plano, Prosper), West Texas, Panhandle Out of State: Iowa, Illinois, Indiana, Kansas, Michigan, Minnesota, Missouri, North Dakota, Nebraska, Ohio, South Dakota, Wisconsin, West Virginia Alan Ramirez Texas: Highland Park High School and Dallas area private schools: Cistercian Preparatory School, Episcopal School of Dallas, Greenhill School, Hockaday School, Parish Episcopal School, Saint Marks School of Texas, Trinity Christian Academy, Ursuline Academy Jesuit College Preparatory School, Prestonwood Christian Academy, Shelton School, The Winston School, Yavneh Academy of Dallas Carolina, South Carolina, Tennessee Kristen Sunny ‘11 Texas: Sherman, Denison 5 Alumni Volunteers Alumni Volunteer Opportunities Represent Austin College at a College Fair Refer a Prospective Student Recommend a Student for the Moseley Alumni Scholarship Specific Responsibilities Keep alumni contact information current. Stay informed of Austin College’s admission process, recent events and activities on campus, and changes and additions made to Austin College’s academic programs. Utilize the Alumni Volunteer Guide to answer questions from prospective students. Participate in Austin College recruitment events and activities. Provide feedback to Office of Admission staff about recruitment events, activities, and materials. Refer prospective students to their assigned Admission Representative. Refer specific questions regarding the admission process to the Office of Admission. 6 Alumni Volunteers - College Fairs Texas Association of Collegiate Registrars and Admissions Officers - College Program Guidelines 1. The Admissions/Recruitment Office is responsible to see that ALL representatives from their institution a) receive a copy of these guidelines, b) are appropriately trained and c) are able to answer knowledgeably the specific questions asked by students and parents. The highest level of personal and professional conduct needs to be maintained. 2. Institutions are responsible for all the actions of the persons acting on their behalf. Alumni must be trained and MUST be identified as alumni on their name badge. 3. The following materials are NOT to be distributed at TACRAO sponsored programs: bumper stickers, buttons, pennants, posters, rulers, candy, t-shirts, or other gimmicks. Appropriate items include brochures describing an institution and its programs, catalogs, and other items containing factual information. Pens and pencils with your institution’s name are allowed. Demonstrations such as food preparation, drawing caricatures, hair cutting, or similar activities are not permitted. 4. Representatives are expected to remain at the Program until the time period expires or host indi- cates the program is over. 5. Displays must be confined to the tabletop provided. Audiovisual equipment is not allowed in browsing or common areas. Only those schools with individuals rooms can use this type of equipment. Call ahead of time if you want permission to use the host school’s equipment. Bill- boards or displays used in the browsing area are limited to 36 inches above the table. Do not, at any time, block the view of another representative. 6. Each institution must register for the college fair by designated deadlines and notify the host of any cancellations. Representatives must remain behind or beside the table during the shopping portions of the college programs. Aisles in front of the booth must be kept completely clear or promotional display materials. 7. Limit students, cadets, or other non-professionals to two in addition to the institution’s primary representative. 8. Institutions may solicit an invitation to a particular program. The host of the program does have the right of refusal. The following materials are NOT to be distributed at college fairs: bumper stickers, buttons, ] pennants, poster, rulers, candy , t-shirts, or other gimmicks. Demonstrations such as food preparation, drawing caricatures, hair cutting, or similar activities are not permitted. 7 Alumni Volunteer Materials In your volunteer packet, you may receive the following: 1. Inquiry Cards - By filling out this card, students are added to our mailing list and allows our office to conduct proper follow up. Any personal notes you would like to write on the cards about each student is appreciated. 2. Excellence Brochure - This should be handed out to everyone that comes to your table. This piece profiles Austin College and provides detailed facts and figures, including information on application deadlines and scholarships. 3. January Term Travel Brochure - This is a great handout for students interested in studying abroad or learning more about Janterm. This piece provides information on sample travel and on-campus courses, as well as information on Career Study Off Campus (CSOC) opportunities. 4. Austin College Difference Card - This piece is another great handout for anyone that visits your table. It provides statistics and information on Austin College academics, programs, and graduation rates. 5. Graduate Outcomes Card - This piece details many of the graduate and professional schools that Austin College graduates attend as well as where many former students have found full-time employment. 6. Career Services Brochure - This brochure highlights various opportunities that students have to prepare themselves for graduate school and careers after Austin College. It also highlights several examples of successful former students. 7. Colleges That Change Lives Table Tent - This small table tent highlights Austin College’s inclusion in Lauren Pope’s book, Colleges That Change Lives 8. Table Banner - Please place on your table at a college fair. 9. Austin College Pens 10.Blank Nametag - Please write your name and graduation year and wear during volunteer events.

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