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General Ledger/ Budget Reports

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General Ledger/ Budget Reports General Ledger/Budget Spring 2007 3 DAA – Display Available Amount 4 DAA – Display Available Amount How do I use it? Use to see available budget. Use to retrieve Fiscal Year to date comparison of budget versus actuals and commitments for a chartstring by account. Where do I find the DAA? How do I run the DAA? How do I view the results? 5 WHERE DO I FIND DAA? NetID 6 WHERE DO I FIND DAA? Click “My Reports.” 7 WHERE DO I FIND DAA? Check here for Data Warehouse alerts, updates, modifications, or errors. 8 WHERE DO I FIND DAA? 1. Click for dropdown menu. 2. Click Browse. 9 WHERE DO I FIND DAA? 1. Click on the ‘FAB’ Link. 10 HOW DO I PROCESS THE QUERY? Click here to run document. 11 HOW DO I PROCESS THE QUERY? Click to access dropdown menu. •Do Not Press Current = 7/1/06 - present Enter Prior = 7/1/05 -6/30/06 •This report is a point in time report. •Similar to Available Budget Balance Query THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 12 To Run Report HOW DO I PROCESS THE QUERY? Click PROCESS. Enter appropriate Fund, Department and Program. Choose appropriate Fiscal Year. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 13 HOW DO I VIEW THE RESULTS? Click on 10000 General Department Report to have scroll bar appear. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 14 HOW DO I VIEW THE RESULTS? Note additional scroll bars for navigating within the report. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 15 HOW DO I VIEW THE REPORTS? 10000 General Department Click Preview Report to view Printable Version. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 16 HOW DO I VIEW THE REPORTS? For previous screen, use back arrow, not browser back button. 10000 General Department THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 17 DAB – Display Amount Budget 18 DAB – Display Amount Budget How do I use it? Use to view original budget, base adjustments, carryover, and non-base adjustments. Use to view your Net Budget at a high level for current or prior fiscal year. Where do I find the DAB? How do I run the DAB? How do I view the results? 19 HOW DO I PROCESS THE QUERY? Click to run document. 20 HOW DO I PROCESS THE QUERY? Enter appropriate Fund, Department, and Program. Click Process Query. •Do not press Enter •If you do press Enter, click Clear limits and start over. •Similar to Budget Detail – Current and Prior year THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 21 HOW DO I VIEW THE RESULTS? 10000 General Department THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 22 HOW DO I VIEW THE REPORT? 10000 General Department Click to Preview Report. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 23 HOW DO I VIEW THE REPORT? Click blue error to go back 10000 General Department 2007 THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING 24 PURPOSES ONLY. DFC – Display Financial Balance Change 25 DFC – Display Financial Balance Change How do I use it? Use to view the financial balance at the end of a specified period (details beginning balance, monthly financial activity and ending balance). Use to reconcile your accounts on a monthly basis. Where do I find the DFC? How do I run the DFC? How do I view the results? 26 HOW DO I PROCESS THE QUERY? Click to run document. 27 HOW DO I PROCESS THE QUERY? 1. Click Revenue/Expense radio button. 2. Click Go To Selection Page. Do not Press ENTER THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 28 HOW DO I PROCESS THE QUERY? Enter the Fund. Department, Program, and Account are optional, but you must have a department OR program. Click Process Query. Current = 7/1/06 - present Prior = 7/1/05 - 6/30/06 THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 29 HOW DO I VIEW THE RESULTS? 10000 General Department Click on Expenses. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 30 HOW DO I VIEW THE RESULTS? 10000 General Department Click Preview Expense Summary Report. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 31 HOW DO I VIEW THE REPORT? 2007 07/21/06 10:57 AM THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 32 HOW DO I VIEW THE REPORT? 10000 General Department Click Preview w/MyCode & Project. 33 THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. HOW DO VIEW THE REPORT? Click blue error to go back. 2007 07/21/06 11:00 AM THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 34 DTD – Display Transaction Detail 35 DTD – Display Transaction Detail How do I use it? Use to retrieve the detail budget, actuals, and commitment journal transactions for a specified department. Use for Current and Prior fiscal year. Where do I find the DTD Report? How do I run the DTD Report? How do I view the results? 36 HOW DO I PROCESS THE QUERY? Click to run document. 37 HOW DO I PROCESS THE QUERY? 1. Click Revenue/Expense. 2. Click Go To Selection Page. Do not Press ENTER THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 38 HOW DO I PROCESS THE QUERY? Enter information & Click Process. Note 1: When you type in Fiscal Year, Start Date and End Date automatically populate with the current month. You can change them if necessary. Note 2: Do not press Enter. If you press Enter, click Clear Selection and re-enter data. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 39 HOW DO I PROCESS THE QUERY? 10000 General Department Click OK. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 40 HOW DO I VIEW THE RESULTS? 10000 General Department Click Actuals. Navigation buttons only display if there is activity for the time period you selected. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 41 HOW DO I VIEW THE RESULTS? Click View Summary. 1000010000 GeneralGeneral Department Department 00001 General Operations Note additional scroll bars for navigating within the reports. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 42 HOW DO I VIEW THE REPORTS? For previous screen, use back arrow, not browser back button. 11 Current Operations 10000 General Department 00000 THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 43 HOW DO I GET TRANSACTION DETAIL? 2. Choose option. 1. Highlight line. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 44 HOW DO I VIEW THE REPORTS? For previous screen, use back arrow, not browser back button. APA0065892 APA 10000 General Operations INV60181214 Jane Smith THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 45 HOW DO I EXPORT THE RESULTS? 10000 General Department Click Export Results. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 46 HOW DO I EXPORT THE RESULTS? 10000 General Department Click OK. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 47 HOW DO I VIEW THE RESULTS? 10000 General Department Click View Summary. Click to view Budget. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 48 HOW DO I VIEW THE REPORTS? For previous screen, use back arrow, not browser back button. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 49 HOW DO I GET TRANSACTION DETAIL? 2. Choose option. 1. Highlight line. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 50 HOW DO I VIEW THE REPORTS? For previous screen, use back arrow, not browser back button. 2007 BUD10000 BOR 1000010000 General Operations THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 51 HOW DO I VIEW THE RESULTS? 10000 General Department Click View Summary. Click to view Commitments. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 52 HOW DO I VIEW THE REPORTS? For previous screen, use back arrow, not browser back button. THE TRANSACTIONS AND AMOUNTS IN THESE MATERIALS ARE FICTITIOUS AND HAVE BEEN CREATED FOR TRAINING PURPOSES ONLY. 53 HOW DO I GET TRANSACTION DETAIL? 1.
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