Northern Mariana Islands ACCESS for Ells Checklist – 2017-2018

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Online) updated 11.6.17

This document is a guide for personnel involved in the administration of ACCESS for ELLs 2.0 in Northern Mariana Islands. Guidelines for both online and paper administration are included. Please see pages 1-7 for the online checklist and 8-13 for the paper checklist. The checklist highlights all tasks that need to be completed before, during, and after testing within a school or district and shows who typically completes those tasks in your state. The state-specific clarification column contains guidance that your state education agency expects you to follow as you prepare for and administer the test. Use this checklist to keep track of completed tasks. Note: CNMI PSS administers ACCESS for ELLs 2.0 Online (except for Alternate and Kindergarten ACCESS for ELLs, which remain paper-based assessments. Paper- based administration is permitted if necessary, especially for students with IEPs. DTC District Test Coordinator STC School Test Coordinator TA Test Administrator

TA Task State-specific Clarification  STC DTC

Test Administrators must meet Highly Qualified Teacher Meet with staff involved with testing to review roles and requirements for CNMI Public School System. TAs must be district X X X responsibilities. employees and have completed the WIDA online training course and passed with 80% for the applicable assessments. Log in to your WIDA account and agree to the Non- Contact Lynette Villagomez or Fasefulu R Tigilau to request an X X X Disclosure and User Agreement (NDUA). account. DTCs should conduct a needs assessment on the number of TAs necessary to administer the assessment. All requests regarding AMS Log in to WIDA AMS and agree to security terms. (WIDA X X X accounts for TAs must be sent to Lynette Villagomez and Fasefulu R AMS requires a separate login from the WIDA.us website.) Tigilau who will then create AMS accounts for TAs with role specific permissions. Watch the Training Overview tutorial from the Preparing X X X dropdown menu in the ACCESS for ELLs 2.0 Training course. Check key dates on the Northern Mariana Islands state page X X X www.wida.us/membership/states/northernmarianaislands.aspx at www.wida.us Review the Updates tab of the ACCESS for ELLs 2.0 webpage X X X for all updates to testing procedures for 2017-2018. Reference the Test Administrator Manual as needed to X X X refresh on test administration policies and procedures.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Online) updated 11.6.17

 TA Task State-specific Clarification STC DTC

Reference the District and School Test Coordinator Manual X X as needed to refresh on test coordination policies and procedures. Reference the Accessibility and Accommodations X X X Supplement as needed to refresh on accessibility and accommodations policies and procedures. X X X Visit wida.us/ams for new resources on using WIDA AMS. Reference the WIDA AMS User Guide as needed to refresh X X X on steps and actions in WIDA AMS. Set up WIDA AMS accounts for Technology Coordinators X and, if necessary, Test Administrators. For instructions, refer to page 34 in the WIDA AMS User Guide. SEA submits Pre-ID file. Initial materials order is placed via Pre-ID file. The default Writing response mode for grades 4-5 is handwriting. Writing response booklets for grades 6-12 will NOT be Submit Pre-ID file to DRC. included in the initial materials order. If needed, these booklets can be ordered by the District Testing Coordinator during the Additional Materials Ordering window. For grades 1-3, group size should be five students or less. For grades Watch the Test Scheduling tutorial from the Preparing X X 4-12, group size should be between six and fifteen students. This dropdown menu in the ACCESS for ELLs 2.0 Training course. may vary based on school’s EL population. Discuss district and school technology needs and capacity to X X administer the online test with the Technology Coordinator. Download and Review the Technology Readiness Checklist X with the Technology Coordinator.

X Organize and implement software installation.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Online) updated 11.6.17

 TA Task State-specific Clarification STC DTC

X X Modify default test sessions to meet district/school needs.

Create a testing schedule and finalize student counts. Break All students identified as ELs in grades K-12 are required to be X X testing down into days in the window. Allow several days at tested. the end of the test window for makeup testing. Reserve space and all necessary equipment (e.g. computers, X X laptops, tablets, headsets) for testing days. Confirm what space and equipment is reserved for your test X sessions. Try out seating arrangement in testing areas. Verify that X students are not close enough to hear each other while recording during the Speaking Test. Confirm that all students expected to participate in the X online test are listed in WIDA AMS and assigned to test sessions. Add any new students to WIDA AMS and assign them to test X X sessions.

X Review student data for accuracy in WIDA AMS.

Watch the Test Practice and Test Tickets tutorial from the X X X Preparing dropdown menu in the ACCESS for ELLs 2.0 Training course. Determine how you will communicate with students’ parents/family members about ACCESS for ELLs 2.0 testing: X X its purpose, when their child will test, and any tips for helping students do their best. WIDA resources to consider:

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Online) updated 11.6.17

 TA Task State-specific Clarification STC DTC

• ACCESS for ELLs 2.0 Parent Handout (available in English and other languages) • Alternate ACCESS for ELLs Parent Handout (available in English and other languages) • Getting Students Ready for Testing flyer- Online version Plan a time for students to view Test Demos and try out the Test Practice so they are familiar with the testing application X before taking the test. Online and Paper Sample Items are also available for additional student practice at wida.us/ACCESSstudents. Watch the Accessibility Overview tutorial from the Preparing X X X dropdown menu in the ACCESS for ELLs 2.0 Training course. Watch the Assigning Accommodations tutorial from the X X Preparing dropdown menu in the ACCESS for ELLs 2.0 Training course. Meet with all stakeholders regarding testing needs for Follow student’s IEP as a guide for accommodations. If needed, a X X students with an IEP or 504 plan. student can take the paper-based assessment as an accommodation. In WIDA AMS, assign accommodations for students with an X X IEP or 504 plan. Watch the Managing Test Materials tutorial from the X X Preparing dropdown menu in the ACCESS for ELLs 2.0 Updated for 2017-18. Training course. Secured materials and overages for testing are shipped via UPS Worldwide Express Saver and packaged by schools. Overages are Receive, inventory, and distribute test materials to X X shipped to DTC. All test materials for schools are to be shipped to designated sites/staff. STC. STC will distribute the materials to TAs during testing. TAs are not permitted to view secured test materials prior to administration.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Online) updated 11.6.17

 TA Task State-specific Clarification STC DTC

Re-inventory materials received. Note the amount and type This overage must be used first in cases where sites need additional X of materials for which you have overage. Report these totals materials. Consult your District Test Coordinator if any additional back to the DTC. materials are needed. Watch the Additional Materials Orders tutorial from the X Preparing dropdown menu in the ACCESS for ELLs 2.0 New for 2017-18! Training course. Check Pre-ID Labels for accuracy. If necessary, edit X X Contact Fasefulu R Tigilau to edit information in WIDA AMS. information in WIDA AMS. Check District/School Labels for accuracy. Contact DRC X X Customer Support if information is incorrect.

X X Print Test Tickets and Test Rosters.

Note, not all accommodations will be listed on the test ticket. NA will Review test tickets for accuracy of demographic information be listed for all accommodations outside of the three online X X and accommodations. accommodations (Manual Control of item audio [MC]; Repeat item audio [RA]; and Extended Speaking Response time [ES]).

X X Apply labels to Grades 1-3 Writing Test Booklets.

Bubble in demographic information and apply a Refer to State-Specific Directions (Goldenrod), included in materials X X District/School Label to test booklets that do not have Pre-ID shipment, for guidance. Labels. Print any additional materials available online as needed, including: - Manuals or sections of manuals needed X X X - State-Specific Directions - NDUAs - Test Administrator’s Scripts for Online Grades 4-12

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Online) updated 11.6.17

 TA Task State-specific Clarification STC DTC

Watch the Administering the Test tutorial from the Testing X X New information included for 2017-18! dropdown menu in the ACCESS for ELLs 2.0 Training course. Watch the Monitoring Test Progress (Online) tutorial from X X the Testing dropdown menu in the ACCESS for ELLs 2.0 New for 2017-18! Training course. Review the information about each domain (Listening, X Reading, Speaking, and Writing) from the Domains dropdown menu in the ACCESS for ELLs 2.0 Training course. Take the Online Administration Quiz and pass with a score of Quizzes should be taken for each test type to be administered. X 80% or higher. Recertification is recommended, but not required. Conduct a final walkthrough with Technology Coordinator to X make sure all systems are ready for testing. Ensure all staff involved in testing are certified according to X the requirements listed at www.wida.us/accessprep. Ensure any staff assisting with test administration who X haven’t agreed to the electronic NDUA when logging in to the training course have signed a paper copy.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

During Testing (Online) updated 11.6.17

C C  TA Task State-specific Clarification ST DT

X X X Be on site for first day of testing.

Check with building administration regarding the timing of X building bells, alarms, or announcements that may go off during the test session. Seating arrangements should have students sit at least 3 feet from Set up the testing room according to the Test Administrator each other. Cover all classroom posters that might provide X X Manual. Ensure students are seated far enough apart to avoid information on test items. Post DO NOT DISTURB sign outside the distractions. door to warn others that testing is happening. Ensure testing devices are ready and distribute necessary X X materials to students (e.g., booklets, pencils, headsets). Distribute test tickets to students when they are ready to X begin the test.

X Follow all directions provided in the manuals and scripts.

During testing, TAs should monitor and supervise students. Limit X Monitor and supervise students during the testing session. conversation between TA and students. Be attentive to students at all times during testing. After students have completed the Listening and Reading tests, run a Tier Placement Report in WIDA AMS. Use the X X report to identify students placed in Speaking Tier Pre-A and the Writing tier for students who will be handwriting their response.

X Report additional material needs to the STC.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

During Testing (Online) updated 11.6.17

C C  TA Task State-specific Clarification ST DT

If the need for additional test materials arises, first check your school overage inventory, then contact your DTC to see X if that district has material in their inventory. Then coordinate with the DTC to plan for an additional materials order if necessary. Keep track of all material requests from schools during testing Reference Section 3 of the District and School Test Coordinator X and place one additional materials order prior to the end of Manual for more info. Appendix B of the manual contains specific the testing window with all requested materials. information for transfer students as well. Monitor student progress in WIDA AMS while testing and X X throughout the testing window. Notify Test Coordinator and Technology Coordinator of issues If a testing irregularity occurs, contact the DTC immediately for X during the testing session. further instructions. Ensure all accommodations and Do Not Score in WIDA AMS X X are current and correct. Collect and account for all test tickets and Writing test X booklets. Return them to the Test Coordinator. Test coordinators pick up test materials immediately after testing X X Securely store all testing materials in between test sessions. period and store them in a secured room.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

After Testing (Online) updated 11.6.17

C C T T  TA Task State-specific Clarification S D

Watch the After Testing tutorial from the Afterward X X X dropdown menu in the ACCESS for ELLs 2.0 Training course. Collect test materials from Test Administrators once testing STCs collect all scratch paper and student test tickets and discard X X is completed at each testing site. securely or forward to DTC to be shredded. Prepare test materials for return according to the If a student’s response needs to be transcribed for any reason, the X X instructions in Section 5 of the District and School Test STC or DTC can transcribe. (STC should notify the DTC if this occurs). Coordinator Manual.

X X Return test materials to DRC.

Watch the Data Validation tutorial from the Afterward X X dropdown menu in the ACCESS for ELLs 2.0 Training course.

X X Complete data validation process. Complete pre-reporting data validation in WIDA AMS.

Review the resources available to assist educators with score X X X interpretation on the Scores & Reports page. Watch the Accessing Score Reports tutorial from the X Afterward dropdown menu in the ACCESS for ELLs 2.0 Training course. Determine how you will communicate with students’ parents/family members about ACCESS for ELLs 2.0 test X X results. WIDA resources to consider: • Parent Guide for ACCESS for ELLs 2.0 Score Reports • Parent Guide for Alternate ACCESS for ELLs Score Reports DTC will receive score reports from DRC for the STCs to pick up. X Receive and distribute score reports to designated sites/staff. Exit criteria: 4.0 in all domains (Reading, Listening, Speaking, and Writing); 5.0 Overall Composite

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Paper) updated 11.6.17

This document is a guide for personnel involved in the administration of ACCESS for ELLs 2.0 in Northern Mariana Islands. Guidelines for both online and paper administration are included. Please see pages 1-9 for the online checklist and 10-17 for the paper checklist. The checklist highlights all tasks that need to be completed before, during, and after testing within a school or district and shows who typically completes those tasks in your state. The state-specific clarification column contains guidance that your state education agency expects you to follow as you prepare for and administer the test. Use this checklist to keep track of completed tasks. Note: CNMI PSS administers ACCESS for ELLs 2.0 Online (except for Alternate and Kindergarten ACCESS for ELLs, which remain paper-based assessments. Paper- based administration is permitted if necessary, especially for students with IEPs. DTC District Test Coordinator STC School Test Coordinator TA Test Administrator

C C T T

TA Task State-specific Clarification  S D

Test Administrators must meet Highly Qualified Teacher Meet with staff involved with testing to review roles and requirements for CNMI Public School System. TAs must be district X X X responsibilities. employees and have completed the WIDA online training course and passed with 80% for the applicable assessments. Log in to your WIDA account and agree to the Non-Disclosure Contact Lynette Villagomez or Fasefulu R Tigilau to request an X X X and User Agreement (NDUA). account. DTCs should conduct a needs assessment on the number of TAs necessary to administer the assessment. All requests regarding AMS Log in to WIDA AMS and agree to security terms. (WIDA AMS X X X accounts for TAs must be sent to Lynette Villagomez and Fasefulu R requires a separate login from the WIDA.us website.) Tigilau who will then create AMS accounts for TAs with role specific permissions. Watch the Training Overview tutorial from the Preparing X X X dropdown menu in the ACCESS for ELLs 2.0 Training course. Check key dates on the Northern Mariana Islands state page at X X X www.wida.us/membership/states/northernmarianaislands.aspx www.wida.us Review the Updates tab of the ACCESS for ELLs 2.0 webpage X X X for all updates to testing procedures for 2017-2018.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Paper) updated 11.6.17

C C T T  TA Task State-specific Clarification S D

Reference the Test Administrator Manual as needed to refresh X X X on test administration policies and procedures. Reference the District and School Test Coordinator Manual as X X needed to refresh on test coordination policies and procedures. Reference the Accessibility and Accommodations Supplement X X X as needed to refresh on accessibility and accommodations policies and procedures.

X X X Visit wida.us/ams for new resources on using WIDA AMS.

Reference the WIDA AMS User Guide as needed to refresh on X X X steps and actions in WIDA AMS. Set up WIDA AMS accounts for Test Administrators. For X instructions, refer to page 34 in the WIDA AMS User Guide. SEA submits Pre-ID file. Initial materials order is placed via Pre-ID file. The default Writing response mode for grades 4-5 is handwriting. Writing response booklets for grades 6-12 will NOT be Submit Pre-ID file to DRC. included in the initial materials order. If needed, these booklets can be ordered by the District Testing Coordinator during the Additional Materials Ordering window. For grades 1-3, group size should be five students or less. For grades Watch the Test Scheduling tutorial from the Preparing X X 4-12, group size should be between six and fifteen students. This dropdown menu in the ACCESS for ELLs 2.0 Training course. may vary based on school’s EL population.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Paper) updated 11.6.17

C C T T  TA Task State-specific Clarification S D

Create a testing schedule and finalize student counts. Allow several days at the end of the test window for makeup testing. All students identified as ELs in grades K-12 are required to be X X Templates for the Test Session Master Schedule and Test tested. Session Roster are available in Appendix A of the District and School Test Coordinator Manual. Reserve space and all necessary equipment (e.g. CD player) for X X testing days. Confirm what space and equipment is reserved for your test X sessions.

X Create a seating chart for each test session

X Try out seating arrangement in testing areas.

Review student data for accuracy in WIDA AMS and add new X X students to WIDA AMS. Determine how you will communicate with students’ parents/family members about ACCESS for ELLs 2.0 testing: its purpose, when their child will test, and tips for helping students do their best. WIDA resources to consider: X X • ACCESS for ELLs 2.0 Parent Handout (available in English and other languages) • Alternate ACCESS for ELLs Parent Handout (available in English and other languages) • Getting Students Ready for Testing flyer- Paper version Watch the Accessibility Overview tutorial from the Preparing X X X dropdown menu in the ACCESS for ELLs 2.0 Training course.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Paper) updated 11.6.17

C C T T  TA Task State-specific Clarification S D

Watch the Assigning Accommodations tutorial from the X X Preparing dropdown menu in the ACCESS for ELLs 2.0 Training course. Meet with all stakeholders regarding testing needs for X X Follow student’s IEP as a guide for accommodations. students with an IEP or 504 plan. In WIDA AMS, assign accommodations for students with an IEP X X or 504 plan. Watch the Managing Test Materials tutorial from the X X Preparing dropdown menu in the ACCESS for ELLs 2.0 Training Updated for 2017-18. course. Secured materials and overages for testing are shipped via UPS Worldwide Express Saver and packaged by schools. Overages are Receive, inventory, and distribute test materials to designated X X shipped to DTC. All test materials for schools are then to be shipped sites/staff. to STC. STC will distribute the materials to TAs during testing. TAs are not permitted to view secured test materials prior to administration. Re-inventory materials received. Note the amount and type of This overage must be used first in cases where sites need additional X materials for which you have overage. Report these totals back materials. Consult your District Test Coordinator if any additional to the DTC. materials are needed. Watch the Additional Materials Orders tutorial from the X Preparing dropdown menu in the ACCESS for ELLs 2.0 Training New for 2017-18! course. Check Pre-ID labels for accuracy. If necessary, edit information X X Contact Fasefulu R Tigilau to edit information in WIDA AMS. in WIDA AMS. Check District/School Labels for accuracy. Contact DRC X X Customer Support if information is incorrect.

X X Apply labels to test booklets.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Paper) updated 11.6.17

C C T T  TA Task State-specific Clarification S D

Bubble in demographic information and apply a District/School Refer to State-Specific Directions (Goldenrod), included in materials X X label to test booklets that do not have Pre-ID labels. shipment, for guidance. Print additional materials available online as needed, including: X X X  Manuals or sections of manuals needed  State-Specific Directions  NDUAs Watch the Administering the Test tutorial from the Testing X X X New information included for 2017-18! dropdown menu in the ACCESS for ELLs 2.0 Training course. Review the information about each domain (Listening, X Reading, Speaking, and Writing) from the Domains dropdown menu in the ACCESS for ELLs 2.0 Training course. Take the Paper Administration Quiz and pass with a score of Quizzes should be taken for each test type to be administered. X 80% or higher. Recertification is recommended, but not required. If you are responsible for administering the Speaking test, X complete the Speaking Scoring modules located in the Paper- Based Grades 1-12 training course under the Domains menu. Take the Speaking Quiz for Grades 1-5 and/or Grades 6-12 and Quizzes should be taken for each test type to be administered. X pass with an 80% or higher. Recertification is recommended, but not required. Try out the Listening and Speaking CD(s) and CD player prior to X the day of testing.

X Distribute test session rosters to Test Administrators.

Ensure all staff involved in testing are certified according to X the requirements listed at www.wida.us/accessprep.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

Before Testing (Paper) updated 11.6.17

C C T T  TA Task State-specific Clarification S D

Ensure staff assisting with test administration who have not X agreed to the electronic NDUA through logging in to the training course have signed a paper copy.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

During Testing (Paper) updated 11.6.17

C C T T  TA Task State-specific Clarification S D

X X X Be on site for first day of testing. Check with building administration regarding the timing of X building bells, alarms, or announcements that may go off during the test session. Seating arrangements should have students sit at least 3 feet from Set up the testing room according to the Test Administrator each other. Cover all classroom posters that might provide X Manual. Ensure students are seated far enough apart to avoid information on test items. Post DO NOT DISTURB sign outside the distractions. door to warn others that testing is happening. STC delivers test booklets to TAs prior to the start of the test each Distribute all necessary testing materials to Test day. At the end of testing each day, STC will pick up test booklets X Administrators using a procedure for secure check-out of test from TAs. Materials such as scratch paper, pencils, and erasers will materials. be provided by the schools. Distribute necessary materials to students (test booklets, X pencils, scratch paper).

X Follow all directions provided in the manuals and scripts. During testing, TAs should monitor and supervise students. Limit X Monitor and supervise students during the testing session. conversation between TA and students. Be attentive to students at all times during testing.

X Report additional material needs to STC. If the need for additional test materials arises, first check your school overage inventory, then contact your DTC to see if that X district has material in their inventory. Then coordinate with the DTC to plan for an additional materials order if necessary.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

During Testing (Paper) updated 11.6.17

C C T T  TA Task State-specific Clarification S D

Keep track of all material requests from schools during testing Reference Section 3 of the District and School Test Coordinator X and place one additional materials order prior to the end of Manual for more info. Appendix B of the manual contains specific the testing window with all requested materials. information for transfer students as well. If a testing irregularity occurs, contact the DTC immediately for X Notify Test Coordinator of issues that arise during testing. further instructions. Collect and account for all test materials. Return them to the X Test Coordinator.

X X Securely store all testing materials in between test sessions.

Northern Mariana Islands ACCESS for ELLs Checklist – 2017-2018

After Testing (Online) updated 11.6.17

C C T T  TA Task State-specific Clarification S D

Watch the After Testing tutorial from the Afterward X X X dropdown menu in the ACCESS for ELLs 2.0 Training course. Collect test materials from Test Administrators once testing is STCs collect all scratch paper and discard or forward to DTC to be X X completed at each testing site. shredded. Prepare test materials for return according to the instructions X X in Section 5 of the District and School Test Coordinator Manual. Ensure all accommodations and Do Not Score codes are X X correctly marked on the booklet or in WIDA AMS. X X Return test materials to DRC. Watch the Data Validation tutorial from the Afterward X X dropdown menu in the ACCESS for ELLs 2.0 Training course. X X Complete data validation process. Complete pre-reporting data validation in WIDA AMS. Review the resources available to assist educators with score X X X interpretation on the Scores & Reports page. Determine how you will communicate with students’ parents/family members about ACCESS for ELLs 2.0 test X X results. WIDA resources to consider: • Parent Guide for ACCESS for ELLs 2.0 Score Reports • Parent Guide for Alternate ACCESS for ELLs Score Reports Watch the Accessing Score Reports tutorial from the X Afterward dropdown menu in the ACCESS for ELLs 2.0 Training course. DTC will receive score reports from DRC for the STCs to pick up. X Receive and distribute score reports to designated sites/staff. Exit criteria: 4.0 in all domains (Reading, Listening, Speaking, and Writing); 5.0 Overall Composite