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City Manager's Office City Manager's Office STAFF REPORT Sister City and Friendship Committee Meeting Date: 6/27/2016 Staff Report Number: 16-003-SC Regular Business: Discussion of Proposed Sister City Agreement with Cyberjaya Recommendation Staff recommends that the Sister City and Friendship Committee discuss the proposed Sister Agreement with Cyberjaya, Selangor, Malaysia and direct staff as to the appropriate next steps. Policy Issues This action is consistent with the City Council goal of further developing the Sister City and Friendship Program. Background Bootup World is Menlo Park business, located at 68 Willow Rd, Menlo Park, CA 94025. They are a local incubator that provides space and an ecosystem for individuals and/or teams to develop innovative technology by fostering a community of creativity and collaboration for dozens of industry leading startups. Cyberjaya was developed in 1996 as a research and development (R&D) facility, also known as an “intelligent city”. Its goal was to enticement for foreign investors and quickly, global companies like Dell, HP, DHL and Shell, started establishing a presence here. On May 17, 1997 Cyberjaya became a fully integrated city, and Malaysia's pioneer tech hub. Today it is home to 86,000 people and more than 800 companies (40 are global and regional multinationals). This town aspires to be known as the Silicon Valley of Malaysia. - http://www.cyberjayamalaysia.com Malaysia Digital Corporation: Malaysia Digital Economy Corporation Sdn. Bhd. (MDEC) is a, government-owned agency launched in 1996 to pioneer the transformation of Malaysia’s digital economy. Its roots stemmed from Vision 2020, the plan to develop Malaysia into a fully-developed nation by 2020. MDEC pursues a digital future that unlocks significant economic, environmental, and social value within the nation. MDEC was entrusted to oversee the development of the MSC Malaysia initiative, the platform to nurture the growth of local tech companies while attracting foreign and domestic direct from global multinational companies. - http://www.mdec.my Definitions: Sister City Agreement: A formal, long-term agreement that involves the commitment of municipal City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Staff Report #: 16-003-SC resources (i.e. staffing and financial) to achieve specific goals and objectives. Sister City Agreements usually involve participation in projects and/or exchanges that promote cultural awareness, joint educational opportunities, and/or trade and economic development. Sponsor Organization: A local organization that will manage the Sister City relationship. The organization must be based within the city and be either a select committee of Council or a registered non-profit society. A department from the City can act as the Sponsor Organization Proposals submitted by Bootup World: Bootup world has business ties with MDEC and wishes to enhance them by formalizing them in an agreement with the Cities 1. A Sister City Agreement between the City of Menlo Park and Cyberjaya, Selangor, Malaysia See Attachment A submitted by Bootup World 2. Government, Business, Economic, Social And Cultural Exchange Agreement between The City of Menlo Park and Bootup World AND Cyberjaya, Selangor, Malaysia and Malaysia Digital Corporation See Attachment B submitted by Bootup World Analysis Bootup World proposed a Sister City Agreement between the City of Menlo Park and Cyberjaya that would have committed the City to certain program deliverables. City Staff suggested that it would be more in keeping with previous Sister City/Friendship relationships to consider separating specific program deliverables from the Sister City Agreement. Programs within a Sister City Relationship may change, based on available resources and mutual interest. Bootup World has submitted two documents to show the distinction between a Sister City Agreement and the details of a program that they as a Sponsor Organization could partner with the City of Menlo Park to develop and manage. Impact on City Resources As the City adds additional sister city relationships it is possible that additional resources will be necessary. Environmental Review This action is not a project under CEQA. Public Notice Public Notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org Staff Report #: 16-003-SC Attachments A. Menlo Park Cyberjaya Sister City Agreement B. Government, Business, Economic, Social And Cultural Exchange Agreement Proposal Report prepared by: Meghan Revolinsky, Management Analyst, Housing and Economic Development Reviewed by: Jim Cogan, Housing and Economic Development Manager City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org ATTACHMENT A Sister City Agreement between the City of Cyberjaya, Selangor, Malaysia and the City of Menlo Park, California, United States of America Whereas, the City of Menlo Park in the State of California, United States of America, is represented by the Honorable Mayor Rich Cline and the City of Cyberjaya, Malaysia is represented by the Honorable _________; and Whereas, a joint interest in establishing a protocol of friendship guided by the desire to establish friendly relations and cooperation between the cities of Cyberjaya and Menlo Park, which reflects the interests and efforts of our governments to strengthen friendly relations betwee Malaysia and the United States of America; and Whereas, friendship and cooperation between Cyberjaya and Menlo Park will contribute to the development and strengthening of relations between our two countries; to the consolidation of peace all over the world; and to the growth and improvement of humanity; and Whereas, the mutual interests of the citizens of Cyberjaya and Menlo Park towards each other's life and culture, manifested in the representative bodies of the Cyberjaya CIty Council and the Menlo Park City Council, in the efforts of friendship and cooperation, have decided and agreed to the following; ARTICLE 1 The Agreement is designed to determine the main spheres of cooperation and exchange between Menlo Park and Cyberjaya, within the framework of existing relations between our countries and with the purpose of enriching them and giving them a more lively and dynamic character, taking into account all of the values of life and interests of both cities, thereby increasing mutual respect and regard for the shared history, customs and ways of life. ARTICLE 2 In order to implement the Agreement, Cyberjaya and Menlo Park will develop an appropriate program of cooperation and exchanges. Under the Program of Cooperation and Exchanges, Cyberjaya City and Menlo Park agree to implement an ongoing, substantive exchange of both information and representatives in the fields of culture, economy, education and scholarship, history, science, sports, tourism, community life and the activities of the respective City Councils and their various departments. Menlo Park and Cyberjaya City agree that these exchanges may take various forms, including bilateral meetings, celebrations, concerts and performances, exchanges of exhibitions, films, literature and other articles of culture, collaboration between educational institutions, joint research and economic projects, professional seminars, tour groups, and official delegations. ARTICLE 3 To encourage the broadest possible participation of the citizens of Cyberjaya and Menlo Park in the activities outlined in the Agreement, each city shall endeavour to: a) Promote a positive atmosphere of cooperation and mutual understanding, encourage the participation of the broadest spectrum of the population in Sister City exchanges, and foster a free and open exchanges of ideas, values and experiences. b) Encourage free contact between groups and individuals of the two cities, within the framework of the Agreement. c) Regularly inform the citizens of their respective cities and each other about Sister City activities, and promote and exchange print and broadcast media reports on Sister City activities in both cities. ARTICLE 4 Cyberjaya City and Menlo Park agree that, in order to implement the Agreement, each city will work with the representatives of a recognized association, commission or non-profit organization to: a) Develop and manage the proposed Programs of Cooperation and Exchanges. b) Act as official representation for their respective City Council in the facilitation of the ongoing aspects of the Sister City relationship, and periodically report to them. ARTICLE 5 The Agreement shall come into effect after its adoption by the City Council of the City of Cyberjaya and by the City Council of the City of Menlo Park, and shall be deemed in effect on ______, 2016, and shall remain in effect thenceforth. In confirmation thereof, we have signed this Agreement today, in two copies both being identical and equally valid. ATTACHMENT B GOVERNMENT, BUSINESS, ECONOMIC, SOCIAL and CULTURAL EXCHANGE AGREEMENT PROPOSAL Between CYBERJAYA, MALAYSIA And MALAYSIA DIGITAL ECONOMY CORPORATION, MALAYSIA MENLO PARK, USA And BOOTUP VENTURES, MENLO PARK, USA The City of Cyberjaya, Selangor, Malaysia and the City of Menlo Park, California, United States of America, wish to enhance the economic opportunities, understanding and friendship between their two cities as part of the sister city agreement. Menlo Park City will sponsor the following set of activities over
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