WFDF Congress Sunday, August 25 2019 Alutaguse, Ida-Virumaa, Estonia Final Briefing Book Sunday 25th August, 2019 09:00 - 14:00 (All Parts) Mäetaguse Manor Hotel & Spa WORLD FLYING DISC FEDERATION Administrative Office: Enggasse 2a, D - 55296 Harxheim / Germany Phone: +49 (0) 176/64197702 eMail: [email protected] www.wfdf.org For more information please contact: Volker Bernardi, Executive Director World Flying Disc Federation (WFDF), Enggasse 2a, D - 55296 Harxheim, GERMANY Mobile: +49 176 64 19 77 02, eMail: [email protected] 9 August 2019 Dear WFDF member Federations: As you have been previous notified, the WFDF Congress will take place on Sunday, 25 August 2019, after the conclusion of the WFDF 2019 World Team Disc Golf Championships (WTDGC) 2019 in Alutaguse, Ida-Virumaa, Estonia. The time of the Congress will be 09:00-14:00 hrs. The Congress will be held at the Mäetaguse Manor Hotel & Spa (official hotel for WTDGC) which is 500m from the Disc Golf main course. This is the first time the annual Congress has not been held in conjunction with an Ultimate Championship since 2007. Our Annual Congress is composed of several types of discussions. First, there are the business matters of the federation requiring voting approval of the members: approval of the proposed budget, acceptance of the financial statements, approval of the Auditor, the annual risk assessment, and approval of key play related matters. All of these materials were sent initially back in June to ensure you had sufficient time to review them in advance of Congress. Second there are a variety of presentations made to apprise you of our activities: the Census, disc community survey, the report on the many WFDF sanctioned events, activities of the disc sport committees, anti-doping issues, marketing and broadcast, the work of the Commissions, and the updates from our Continental Associations. WE include written reports on most of these topics for your upfront review. Finally, we like to encourage an open dialogue among the Members on various topics of interest. This year will feature three discussion topics: 1. “How should WFDF define its role regarding Disc Golf? How can WFDF best work with EDGF and PDGA?” 2. “What It Will Take to Get On the 2028 Olympic Games Programme,” and 3. “Transition of Ultimate-Centric Member Countries to Multi-Disciplinary Associations.” We look forward to getting your input on these and all matters during our session. Our Disc Golf chair Charlie Mead has prepared some notes for topic 1. In connection with topic 2, we include two publications for your review in advance: “A New Age of Sports” by Sports Innovation Labs (Angela Ruggiero), highlighting their view of today’s new “fluid fan,” and “Future of Global Sport” released by The Association of Summer Olympic International Federations (ASOIF), outlining the technological, socio-economic and geo-political developments and themes that will increasingly affect IFs and the model under which sport will be managed going forward. Finally, on topic 3, per the Bylaws as revised in 2018, Article II, Section 1.4, country member associations will be required to represent all disciplines that meet the requirements by year end 2020, or make the transition no later than year end 2021, and this Congress will be a good opportunity for members to exchange ideas on how best to accomplish this. As always, thanks for your support and I look forward to seeing many of you in Estonia later this month. For those who will not be able to attend WFDF, we are going to attempt to provide a livestream to allow our members to participate in the Congress online. Please notify [email protected] should you wish to utilize this mechanism and we will advise you if we are able to make such arrangements (as it is dependent on facility capabilities). We look forward to seeing you at WFDF’s 2019 Congress 2019, by one means or another. Very truly yours, Robert “Nob” Rauch President 2 WFDF 2019 Annual Congress Agenda Mäetaguse Manor Hotel Spa (official hotel for WTDGC) Alutaguse, Ida-Virumaa, Estonia Sunday, August 25, 2019 09:00 - 14:00 Agenda Item Presenter Time Vote Page 1 Call to order President 15 min. 2 Roll call of National Associations present & confirmation of votes allotted Executive Director / Secretary 10 min. 3 2018 Congress Minutes (already approved) Secretary 2 min. 4 4 Decisions taken by Congress between 2018 and 2019 Congresses Secretary 3 min. 5 Report by the President President 10 min. 15 6 Report by the Executive Director Executive Director 10 min. 28 7 Review of 2019 Member Census Secretary 7 min. 29 8 Review of 2019 Community Survey Results President 5 min. 41 9 Annual Risk Assessment President 8 min. X 53 Discussion topic: How should WFDF define its role regarding Disc Golf? How can WFDF best President / Executive Director / 10 25 min. 55 work with EDGF and PDGA? Disc Golf Chair 11 Financial Report President 20 min. 59 a) 2019 Dues Update b) Vote: Approval of 2018 Audited Financial Statements X c) Presentation of year end 2018 and interim 2019 reports d) Vote: Approval of revised 2019 budget X e) Vote: Approval of 2020 budget X f) Vote: Approval of 2019 Auditor X BREAK 10 min. Managing Director, Events and 12 Event Manager Report 25 min. 89 Operations 13 Disc Sport Committee Reports 40 min. 96 a) Disc Golf Disc Golf Chair b) Freestyle President c) Guts President d) Overall/Field Events President e) Ultimate and Beach Ultimate Ultimate Chair 14 WFDF Anti-Doping Program & WADA Compliance Executive Director 13 min. 129 15 Marketing and Broadcast Report Vice President 10 min. 137 16 Media Report Vice President 10 min. 139 17 Discussion Topic: What It Will Take to Get on the 2028 Olympic Games Programme President 20 min. "A New Age of Sports," Sports Innovation Lab (Angelo Ruggiero) 141 "Future of Global Sport," Association of Summer Olympic International Federations 190 BREAK 15 min. 18 Commission Reports 12 min. 236 a) Athletes' Commission Executive Director b) Women in Sport Commission Executive Director c) Youth Commission Executive Director d) Sport for All/Development Commission Executive Director e) Entourage Commission Executive Director f) University and School Sport Commission Executive Director g) IT Commission President Discussion Topic: Transition of Ultimate-Centric Member Countries to Multi-Disciplinary 19 President 20 min. 249 Associations 20 Continental Association Reports 15 min. 250 a) Africa - AAFDF President b) Americas - PAFDF President c) Asia/Oceania - AFDF President d) Europe - EFDF EFDF President 21 Other Business & Special Reports President 3 min. 22 Adjournment President 2 min. 310 min. 3 WFDF 2018 Annual Congress Minutes Cincinnati, OH, U.S.A., June 13, 2018, 4.00 pm – 8.00 pm and 14 June, 2018, 8.00 am – 12.00 noon, Cincinnati Marriot Northeast Saturday, July 14, 2018, 08:00 - 12:00 1 Call to order (time: 16:14) President Rauch welcomed all participants and thanked the Organising Committee for the organization of the event. He referenced the updated briefing book which was sent to all participants before the Congress meeting. 2 Roll call of National Associations present & confirmation of votes allotted See Annex 1 – list of participants. 3 2017 Congress Minutes (already approved) The Congress 2017 minutes were provided in the briefing book and were already approved by Congress in December 2017. 4 Decisions taken by Congress between 2017 and 2018 Congresses The decisions taken by Congress between the 2017 and 2018 Congresses were outlined in the briefing book. 5 Report by the President Rauch reported about the talks with the IOC which were held during the SportAccord convention 2018 in Bangkok. He welcomed the five new member associations which were accepted since the last Congress and added that Universality is very much important to the IOC. WFDF these days has around 40 member associations on average participating in WFDF events. On the development side, the focus is on Africa, South America and Southeast Asia. The continental championships have grown hopefully due to this development. Development is supported by the IOC funding. The Beach development is allocated out of the collected Beach revenue. WFDF is still working on the 2018 development grants application procedure. On the governance side WFDF, has been conducting Bylaws discussions since last Congress but there seems to be a consensus now. Five Board members out of 14 are women and WFDF is trying to get better gender equality on the Board, also working with the Athletes’ Commission to get their voice into the decision-making process. WFDF has appointed a Sustainabilty Officer who conducted an assessment after WCBU 2017 which helps to make WFDF`s events more environmentally friendly. Also a new transgender policy was developed and approved. We have recently been reviewing the issue of concussion protocols, even though this has not been a big issue in WFDF events. On gender equity and equality, the WFDF Women in Sports Commission was reconstituted with several new members. A gender equality workshop will be held at WUCC 2018 on Sunday and Monday evenings. WFDF provides perfect gender equality at this event, with an equal number of men and women teams. On the event side there was a split of the Masters divisions away from the rest of divisions and WFDF expects to have nearly 3,000 athletes at 4 WMUCC which proves the interest in the event. Continental Beach Ultimate events were also just added to the event portfolio. WFDF still is trying to find a way to co-operate with PDGA (Disc Golf) and has introduced Disc Golf national standings which were very well received. With regard to Multisports events WFDF was recognized by FISU and signed an agreement with ISF (International School Sports Federation with the inaugural event to be held in 2019 as a World School Sport Championships.