Special Libraries, May-June 1956

San Jose State University SJSU ScholarWorks

Special Libraries, 1956 Special Libraries, 1950s

5-1-1956

Special Libraries, May-June 1956

Special Libraries Association

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Recommended Citation Special Libraries Association, "Special Libraries, May-June 1956" (1956). Special Libraries, 1956. 5. https://scholarworks.sjsu.edu/sla_sl_1956/5

This Magazine is brought to you for free and open access by the Special Libraries, 1950s at SJSU ScholarWorks. It has been accepted for inclusion in Special Libraries, 1956 by an authorized administrator of SJSU ScholarWorks. For more information, please contact [email protected]. - MAYOJUNE 1956 VOLUME 47 NUMBER 5

A Missile Library.. .Users of a Technical Library . . . The National Housing Center Library . . . Preparation of Annual Reports.. .Convention Speakers and Programs . . . get more mileage per budget dollar with UNIVERSITY MICROFILMS

Save Storage, Save Binding, Enrich Research Facilities with Microfilms of Periodical Backfiles

Industrial and Labor Relations Review, volumes 1-8 Over 1,000 titles are now (1947-55) ...... $ 30.00 available. This list is a sam- Bell System Technical Journal, volumes 1-27 (1922-48). 60.00 Biochemische Zeitschrift, volumes 1-318 (1906-47) ... 630.00 ple of the breadth and econ- Bulletin of the Atomic Scientists, volumes 1-8 (1946-52) 13.50 omy of U-M service. Business Week (1929-48) ...... 395.00 Microfilms are eminently Engineering News-Record, volumes 1-141 (1874-1948). . 980.00 practical for old libraries Franklin Institute Journal, volumes 1-246 (1826-1948). . 554.00 that need shelf space-and Nucleonics, volumes 1-7 (1947-50) ...... 20.00 new libraries that need ex- Oil and Gas Journal, volumes 1-47 (1902-49)...... 1232.00 panded research facilities. Soil Science Society of America Proceedings, volumes 1-15 (1936-1950)...... 55.00

Write for "The Problem of Periodic01 Stor- age in Libraries," with a complete list of current titles.

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THIS NEW PLANT IS COMPLETELY EQUIPPED AND EXPERTLY MANNED! Heckman's have moved into their new home . .. no change of address . . . no loss of . . . no service interruptions. eckman's new Bindery has been especially designed or library binding . . . beautiful as well as functional, ontact Heckman today.. . for service.

PLEASE MENTION SPECIAL LIBRARIES WH6N ANSWERING ADVERTISEMENTS AMERICAN BOOK-PRICES CURRENT 509 Fifth Avenue, New York 17, N. 2:

THE FIVE YEAR INDEX 1950-1955 A priced summary, complete in itself, listing more than 75,000 prices of s~nglelots of books, etc. which brought $5 or more at auction, from July 1950 through June 1955. Alphabetically arranged by author, the entries are carefully articulated according to date, issue, condition, etc. The indispensable reference guide for librarians interested in the current market values of wanted books, old and modern. About 1800 pages bound in buckram. Ready in June SPECIAL PRE-PUBLICATION PRICE $35 net (After publication $45 net) (4th class parcel post prepaid on orders accompanied by payment)

Pre - Publication Announcement Ready about June 1956:

LEHMER, DERRICK N. Factor Tables for the First Ten Millions, containing the smallest factor of every number not divisible by 2, 3, 5 ,or 7 between the limits 0 and 10017000. Folio, xvi--476 pages, originally published 1909. Bound. Pre-publication price $20.25 After publication $22.50 LEHMER, DERRICK N. List of Prime Numbers from 1 to 10006721. Folio xvi-133 pages. Originally published 1914. Bound. Pre-publication price $13.50 After publication $15.00 SPECIAL PRE-PUBLICATION PRICE FOR BOTH TABLES. Together $30.00

Published by HAFNER PUBLISHING COMPANY 31 East Tenth Street, New York 3

PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS to fit your space requirements

Globe-Wernicke free-standing study or business machines can be directly con- carrels blend smart design with maximum nected to outlets pro- efficiency, and are universal space-savers in vided on the carrel. Sin- any library, regardless of present or future gle-faced free - standing space limitations. carrels are also available. Engineered to provide the most favorable For full information work conditions in a minimum of floor space, write for Catalog No. 314. these G/W study carrels are made up of standard component parts that can be easily assembled into various forms in many different arrangements, and just as easily dismantled and rearranged to meet expansion or reorgani- zation demands. Individual fluorescent lights CINCINNATI 12, OHIO Manufacturers of the World's Finest Oflice Equipment, Systems, Filing Supplies, Visible Records and Library Equipment.

PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS Boston College Law Library, Boston, Mass. Dean: William J. Kenealy, S.J. Librarian: Stephen G. Morrison Architect: Maginnis & Walsh & Kennedy General Contractor: C. J. Maney Co., Inc.

ANOTHER DISTINGUISHED LIBRARY CHOOSES VMP BOOKSTACKS AND LIBRARY EQUIPMENT

Functional beauty and true space economy. . . that's why The Boston College Law Library specified VMP bookstacks and library equipment for its new building. All library-equipment requirements, from shelves to conveyors, are met and surpassed by Virginia Metal Products' advanced design, manufacturing know-how and final installation by skilled VMP craftsmen. AND VMP HELPS YOU PLAN. VMP'S Library Plan- ning Service, with hundreds of conlpleted installations to draw on, can show you money- and space-saving hints that will give you the maximum in beauty and utility from your budget and building. In the very early stages of planning, VMP can help the architect and owner in determining the use and specifications for multi-tier or free-standing bookstacks, shelving, carrel units, book conveyors. Be SURE yours is the best library your resources can provide . . . write today for VMP'S library equipment catalog. Dept. SL-5.

ORANGE, VIRGINIA Subsidiary of Chesapeake Industries, Inc.

PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS SPECIAL LIBRARIES ASSOCIATION Putting Knowledge to Work

OFFICERS Dl RECTORS President ELIZABETHB. FRY CHESTERM. LEWIS United States Steel Corporation The New York Times, New York Pittsburgh, Pennsylvania First Vice-president and President-Elect EUGENEB. JACKSON KATHARINEL. KINDER National Advisory Committee for Johns-Manville Research Center Aeronautics Manville, New Jersey Washington, D. C. Second Vice-president MARYJANE MACDONALD CLARAG. MILLER Federal Reserve Bank of Kansas City Im,perial Oil, Ltd. Kansas City, Missouri Toronto, Ontario, Canada Secretary DR. JERROLDORNE MARGARETA. FIRTH Air University United Shoe Machinery Corporation Maxwell Air Force Base, Ala. Beverly, Massachusetts Treasurer SARAM. PRICE BURTONW. ADKINSON Port of New York Authority Library of Congress, Washington,D.C. New York, New York Immediate Past-President DR. ELSE L. SCHULZE GRETCHEND. LITTLE Proctor & Gamble Company Atlas Powder Co., Wilmington, Del. Cincinnati, Ohio

EXECUTIVE SECRETARY: MARIANE. LUCIUS Special Libraries Association 31 East 10 Street, New York 3, New York

MEMBERSHIP Dues : Institutional-$30; Active-$10 ; Associate - $5; Student - $2; Retired - $5; Sustaining - $50; Life - $250 For qualifications, privileges and further information, write to the Executive Secretary, Special Libraries Association.

THE 47th ANNUAL CONVENTION WILL BE HELD AT THE HOTEL WILLIAM PENN, PITTSBURGH, PA.. JUNE 3-7, 1956

PUBLICATIONS Aviation subject headings, 1949...... $1.75 Libraries for research and industry- planning and equipment (SLA mono- graph no. l), 19 $3.00 1.50 Map collections in 1.75 ada; A directory, 1954 ...... 3.00 Contributions toward a special library Nicknames of American cities, towns glossary. 2nd ed., 1950 1.25 and villages past and present, 1951 2.00 Correlation index d SLA directory of members, 1951...... 4.00 PB reports, 1953 10.00 Source list of se Creation & develop rev. ed., 1953 2.00 ance library, rev. ed., 1949 ...... 2.00 Subject headings Directory of special libraries, 1953...... 5.00 gineering libraries, 1949 ...... 4.00 Fakes and forgeries in the fine arts, Subject headings for financial libra- 1.75 rles, I95 5.00 Technical nique: An annotated bibliography, and man ...... 6.00 1955 .50 Visual presentation. Our library, 1953 5.00 TECHN Subscription, $7.50; Foreign, $8.00; Single copies, 75$ Co~r~pleteitr .id vollrtrrcs 2 new volumes Available in New York, May 1956 Handbuch in Group 111. MECHANICAL AND THERMAL der Physik BEHAVIOR OF MATTER Volume 14 Encyclopedia Low Temperature Physics of Physics (~alte~h~sikI) Edited by about 360 pages CONTENTS 215 illustrations 7'he Production of Low Temperatures Down to (Marburg) Hydrogen Temperature. J. G. DAUNT,Columbus. 0hio Contributions in English, Helium Liquefiers and Carriers. S. C. COLLINS, French, and Gcrrnan Cambridge, Mass. For your co~tvenience,may Electrical Conductivity of Metals and Alloys at Low we suggest the placing oj Temperatures. D. T(. C. M~CDONALD,Ottawa. a standing order. You will Canada automatically receive each Thermal Conductivity of Solids at Low Tempera- volurne upon publication at tures. P. G. KLEMENS,Chippendale, Australia the suhscriptioll price, which Low Temperature Heat Capacity of Solids. P. H. is twerlty per cent lower KEESOMAND N. PEARLMAN,Lafayette, Indiana than the list price. The suh- scriptiou price applies to Pre-publication and subscription price $13.70 List price: $17.13 previously -..published vol- urnes on orders lor the corrc- ~leteset. in Group V. OPTICS 1956 Publication Volume 24 Schedule Volume Subject Group Fundamentals of Optics 5 11. Principles of (Grundlagen der Optik) Thcorrtiral Phys- about 690 pages ics ( ? t~ol~me~) CONTENTS 767 illustrations 15 Ill. Mechanical and Thermal Behav- Determination of the Velocity of Light. E. RERG- ior of Matter (I1 STRAND, Stockholm, Sweden volum~s) 19,21,22 1V. Electric and Mag- Optique gr:omr'trique gr'nhrale. A. MARECHAI..Park, netic Behavior of France Matter (8 vols.) Interfe'rences, diffraction et polarisation. M. FRAN- 26 V. Optics (6 vols.) CON,Paris, France 30,32 V1. X-Rays and Cor- Optik diirmer Schichten. puscular Rays (5 R. WOLTER,Marburg. volumes) Germany 35,36, 37 V11. Atomic and Mo- Schlieren-, Phasenkontrast- und Lichtschnittverfah- lecular Physic. ren. H. WOLTER,Marburg, Germany (3 volumes) 48 X. Geophics (3 vol- Pre-publication and subscription price: $25.13 umes) List price: $31.41 Please send orders and inquiries to WALTER J. JOHNSON, INC., 125 East 23 Street, New York 10, New York

PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS SPECIAL LIBRARIES Oficial Journal Special Libraries Associa~iol~

F'olu~r~e47, No. 5 CONTENTS MAY-JUNE, 1956

Lauriching a Missile Library ...... EVALOU KOBERTSOW 190 Who Uses a Technical Library ...... GORDONE. RANDALL195 The National Housing Center Library ...... KARL A. B~ER200 The What, Why, How of Annual Reports ...ELIZABETH FERGUSON 203

SPECIAL, LIBRARIES ASSOCIATION SLA Headquarters ...... MAI~IAN1;. JJCIUS 1:IN

SLA CONVENTION 1956 Coriventioti Program Chart ...... 212 Division Speakers ...... 208 Institute on Special Librarianship and Docuiiientation: Program ...207

NEWS ITEMS Library School and Study Notes ...... 199 Have You Heard ...... 213 Off the Press ...... 216

EDITORIAL STAFF COMMITTEE ON SPECIAL LIBRARIES Editor: MARYL. ALLISON Chairman: MRS. MARGARETH. FULLER Business Manager: MARIANE. LUCIUS ROMANAJAVITZ, ALMA CLARVOEMITCHILL REGIONAL REPRESENTATIVES Middle Vest: MARIONE. WELLS West: ALBERTP. BRADLEY South: DR. GOULDH. CLOUD Canada: GRACEREYNOLDS

SPECIAL LIBRARIES is published monthly September to April, bimonthly May to August. Editorial Offices: 31 East 10 St., New York 3, N. Y. Publication Office: Bletcher-Anchors Company, Rea Building, 704 Second Ave., Pittsburgh 19, Penna. .Subscriptions: U. S. $7; foreign $7.50; single copies 75~..Papers published in SPECIAL LIBRARIES express the views of the authors, and do riot represent the opinion or the policy of the editorial staff or the publisher. Manuscripts submitted for publication must be typed double space on only one side of paper and mailed to the editor. .Reprints may be ordered immediately before or after publication. *Second class mail privileges authorized at Pittsburgh, Penna., under the Act of March 3, 1879. Acceptance for mailing at special rate of postage provided for in the Act of February 28, 1925, authorized February 5, 1947. @ by Special Ljbraries Association, 31 East 10 St., New York 3, New York, 1956. INDEXED in Industvial Arts Imlez, Public Afiairs Information Service, and Library Literature. SLA HEADQUARTERS Since few members of SLA are able to visit Headquarters in New York, this is an attempt to indicate the part played by the central office in furthering the program of the Association. The pictures show members of the staff at work although motion pictures would depict more fully the many activities carried on at 31 East 10 Street. The offices occupy the eighth floor of the Stechert-Hafner Building where they were moved in 1948 from smaller quarters in the same building. The present ofices are a striking contrast to the first general office of the Association. This was a third floor room in the home of Mr. and Mrs. Herbert Brigham of Providence, Rhode Island, and was first devoted to that use in 1927. Mr. and Mrs. Brigham were at that time the Editor of SPECIALLIBRARIES and the Executive Secretary of the Association, re- spectively. In 1931 the office was moved to New York where Standard & Poor's Corp. made available space in their offices. In 1938 SLA moved to the present building. The office has been enlarged and modernized several times since 1931 to ac- commodate the increasing business and activities of a growing organization. Last December an additional private office was built and partitions were installed to form a storeroom and to separate the Addressograph department from the rest of the work area. After the construction was completed, Stechert-Hafner generously agreed to have the remodeled part of the office painted. Each series of alterations has im- proved the appearance of the ofice and increased its efficiency. In 1931 the staff consisted of one paid secretary with two members contribut- ing their services as Executive Secretary and Editor. By 1949, shortly after the office was moved to larger quarters, Rose Vormelker, at that time President of SLA, reported that "while much of the work of the Association is carried on through its Chapters, Groups, Committees, and an Editor on a voluntary basis, it still requires a paid Headquarters staff of eight plus a mail boy part time to maintain all of the services outlined." Two years later, in 1951, with Alma C. Mitchill's resignation as Editor of SPECIALLIBRARIES, her work was turned over to a paid editor. In 1955 the Executive Board approved the appointment of an Assistant to the Executive Secre- tary. With the exception of these two additions, the staff positions in 1956 remain the same as they were seven years before in 1949. The Executive Board has shown its understanding of the importance of Head- quarters to the Association by its interest in and support of improvements in its operations. Modern equipment has been purchased making it possible to service more promptly the requests of members, individually and through Chapters and Divisions. New procedures have been approved to increase efficiency. A few words cannot adequately describe the work carried on at Headquarters, but a few examples can indicate the variety and extent of the services rendered. One important function of Headquarters is to collect the income of the Associa- tion, primarily dues. Another is to maintain the membership records. In carrying out these tasks, over thirteen thousand bills and second notices are prepared and mailed each year, and over ten thousand checks are received in payment for dues, subscriptions, publications, and advertising and exhibit space. Three sets of membership cards are maintained: the master cards, filed by Chapter and type of membership and containing the record of dues payments; the cross reference file arranged alphabetically by name of member and, when known, by library; and the Division file. The Addressograph stencils are arranged geographically for mailing purposes. There is an additional set of stencils arranged by Divisions to facilitate addressing envelopes for Division mailings. Twelve of the sixteen Divisions and two Sections have used this service since last June. Including subscribers to SPECIALLIBRARIES and TBRI, the files contain about thirteen thousand stencils. All of these stencils are cut and corrections made in the ofice. Notices are sent to Chapters and Divisions reporting all changes in members' stencils. In the four months from December 1955

188 SPECIAL LIBRARIES through March 1956, eighty-five hundred such notices were distributed. To assist the Chapters and Divisions in keeping membership records, a new set of cards is run for them each year, eleven thousand in all. Another aspect of the work of Headquarters is the dis- bursement of Association funds. During a year eight hundred and fifty checks are written in this connection. Editorial assistaz~f,Irene It is a function of Headquarters to send to members all Miller, leff,and Mary L. official notices and publications of the Association. Member- Allison, editor, plan lay- ship mailings include the SLA Bulletin three times a year, the out of SPECIAL LIBRARIES. Convention announcement, and election ballots. All Institu- lional members are notified of each new publication. Execu- tive Board and Advisory Council members receive notices of Board meetings and copies of the minutes. Added to these official mailings is the distribution of publications and recruitment material. Over three thousand books and pamphlets were sold in 1955 and almost five thousand copies of Special Lihraria~~shipas a Career were sent in answer to requests. Outgoing mail averages over a thousand pieces a week. Arrangements for Executive Board and Advisory Council meetings are made by Headquarters. Exhibit space at Con- ventions is sold through Headquarters. In answering the correspondence entailed by these and other matters involving members and non-members of the Association, the Executive Recepfionisf Barbara Secretary writes about five thousand letters a year. The Place- Seiler files membership ment Service and the publication of SPECIALLIBRARIES are forms. Marcus Hall, mail- two important facets of the Association's program that de- man, finds a back issue pend on the work of staff at Headquarters. The Placement of- TBRI to fill an order. Service accounts for nearly seventy-five pieces of outgoing Marian E. Lucius, executive secretary, leff, and mail a week, including correspondence, referrals, and notices her assistant, Kathryn E. to Chapter Employment Chairmen. Smith, confer on a place- Each issue of SPECIALLIBR~RIES represents many hours of ment problem. proofreading, preparation of manuscripts for the printer, and detailed layout planning as well as correspondence with authors and contributors of news items. The solicitation of advertising is handled by the Editor and her assistant. It is hard to realize the amount of detail and the variety of duties involved in handling the work of SLA. The Associa- tion can be proud of its Headquarters ofice and the staff which carries on its work. There is nothing more progressive than a special library and it is fitting that the organization which represents special librarians should be progressive and efficient in the management of its own affairs. This is the objec- tive of the Executive Secretary and the staff at Headquarters. MARIANE. LUCIUS,Executive Secretary

In the Addressograph departmenf Virginia Bookkeeper Emily B. Shoemaker, right, adds Champ, left, checks a change of address in the up checks for her daily bank deposit while stencil files and Mary Thompson, right, ad- Ellen Maky, senior clerk, left, pulls a card dresses envelopes for a Division mailing. from the master membership file to post a Photographs by Mary L. Allison dues payment. Launching a MISSILE LlBRARY

EVA LOU ROBERTSON, Chief Librarian Lockheed Aircraft Corporation Missile Systems Division Van Nuys, California

HE TENSE,exciting moment of The library service was mentioned in Tlaunching a missile is always pre- the orientation lecture given by the in- ceded by months of detailed planning dustrial relations department and the and laborious construction. The launch- librarian took time to show new per- ing of a library for Lockheed Missile sonnel the library facilities. At the same Systems Division is still in a count- time they were invited -in fact, urged down stage of development, but the -to request all books, periodicals, and experiences of the first eighteen months reports they needed or had found use- may be of interest to other organiza- ful in their work elsewhere. This helped tions and beginning libraries. build up the collection rapidly and as- In January 1954, Lockheed Aircraft sured employees that essential items Corporation, Burbank, California, auth- were being obtained. orized a separate missile systems di- In addition, the librarian frequently vision, and a library was recognized as visited heads of departments and groups necessity in the organization. Profes- and persons working on special projects sional librarianship was also considered to see if they were receiving needed important in establishing a sound basis materials, to ask for additional sugges- for this technical library which was to tions for library purchases, and to make serve not only scientists and engineers them aware that the library was inter- but the entire division in all its operations. ested in obtaining information for them. MAKINGTHE DIVISIONCONSCIOUS The librarian was then invited to aid OF THE LIBRARY in the book selection and, having had a On March 1, 1954, when the librari- period for orientation in the division's an reported for duty, the Division's en- needs, was able to secure new books tire personnel numbered about one hun- and other materials more rapidly. dred and forty and the library consisted BUILDINGTHE COLLECTIONS of a small group of company reports Realizing that security classified re- which had been gathered into a ver- ports would be the most vital source of tical file. To create awareness of the information in the library, the staff at new library, an order of one hundred once established channels for acquiring and twenty-five books and seventy tech- this type of material. In consultation nical periodicals was compiled from with the library committee it was de- suggestions of the personnel. This con- cided that not all areas covered in re- stituted the initial order of the library. ports of the National Advisory Com- A weekly list of new acquisitions ap- mittee on Aeronautics would be of in- peared at the end of the first week of terest but that specific subjects were operation and has continued as a reg- necessary. A letter to Eugene Jackson, ular publication. The administration ap- director of the NACA office in Wash- pointed a library committee to meet ington, D.C., established an automatic regularly with the librarian to aid in distribution of reports in these fields. establishing policy and giving authority As soon as the division's first con- to the library's program. tracts were secured, the Missile Systems

SPECIAL LIBRARIES Division Library began to acquire its In spite of the early opinion of the own Armed Services Technical Infor- library committee that the majority of mation Agency report collection. At the the library materials would be of cur- same time, ASTIA printed cards were rent date, it was later decided to acquire acquired for all reports approved with- fairly long back-files of many technical in the established field-of-interest-regis- periodicals. Interestingly, it was felt ter. Eight cards were requested for each that the 1900's, and late 1800's in some report, which were then filed into a dic- literature, would afford ideas once consid- tionary catalog by originating agency, ered "crack-pot" but worthy of re-exam- title, subject, and contract number. This ination in the light of new discoveries. proved a valuable research tool where- Library furniture, to conform with by workers could search for reports Lockheed equipment, was gray steel wanted and simply note down the throughout. The item most difficult to ASTIA catalog number from which the adapt was the card catalog, since the library could place orders. first 3 x 5 inch trays obtained did not As the actual reports arrived, cards have retaining rods for the cards nor were pulled from the research file and were individual trays removable. Libra- placed into a reports-on-hand file. This ry users automatically pulled cards out had the disadvantage of establishing by the handful to do their searching, two separate files, but it was much bet- and, of course, did not replace them in ter to introduce workers to the library proper sequence. Punched cards held by ccllection with the approach, "These rods were essential to avoid hours of re- cards represent the reports we now have filing and removable trays were a must. in our collection; this other file is of PURCHASINGAND CATALOGING reports which are available to us and Very early in the organization, a pro- which we will order for you!' curement form became necessary. The Another important channel was estab- usual handy 3 x 5 inch size proved too lished with the Pacific Aeronautical Li- small to contain the often lengthy titles brary. This library, operating on funds of reports. To keep all orders uniform contributed by companies of the local and methods simple, a 5 x 8 inch form aircraft industry, is a cooperative collec- was made up to use for any type of tion which loans its books and periodic- item requested, whether book, report, als to member plants through a regular reprint, or magazine subscription. delivery service. It secures requested A budget was established for the pur- items from other libraries and carries chase of library material, and a simple out reference searches as requested. Also accounting system for expenditures was it offers a periodical indexing service developed. The price of items requested that covers subjects not contained in the is entered under the group from which published periodical index compilations. the request came. In this way a running Periodicals are second in importance account is kept of where the library ex- to the library's collection. The fact that penditures are made within the organi- the first subscriptions were placed in zation. All orders are handled by the March and later during the year brought purchasing department and are out of up problems of filling in missing num- the hands of the librarian from the time bers and renewal notices and bills were the purchase request is typed until the arriving at all times. It proved that material is finally received. handling as many items as possible The cataloging of materials, it was through an agency and prorating sub- decided, should remain as simple as scriptions started during the year or possible. The use of Dewey classifica- back-ordering for the entire year saved tions for books was established, withean both time and money. attempt to keep numbers to a maximum

MAY - JUNE 1956 of three digits beyond the decimal point. items; books were paid for by personal Coordinate Uniterm indexing was de- check or money order. Although this cided upon for reports. It was felt that service was appreciated by some, there necessary information could be cata- was criticism about price changes or de- logued for rapid retrieval by single lays in receiving textbooks needed for words more accurately than by phrases university classes. The time spent in thiq or word-groups which might or might extra operation grew out of propor- not coincide with searchers' thinking. tion to the other duties necessary and Also, over a period of years with sev- personal purchase service was dropped eral catalogers working with the file, after more than a year of operation. single terms would permit less variation Another service was scanning and than broader subject-heading methods. clipping the Wall Street Journal and Uniterm cards with their serial num- the New York Times for items of inter- ber postings are filed in a double-tray est to the administration and research file, parallel to abstract cards for the offices. Here, again, the demands of reg- reports, which are filed by serial num- ular library services took the time of ber. A searcher may coordinate the Uni- the staff so that the service could not term cards, locate serial numbers that be maintained and was discontinued. pertain to his interest, and then identify A strict requirement to return all li- exact reports by scanning the abstract brary items on time was enforced at cards with corresponding serial num- first, but it became impossible to keep bers in the parallel file. up the checking operation without ad- Since this Uniterm and abstract index ditional clerical help. It becomes ap- contains security classified reports, dif- parent that in this type of organization, ferent classifications are identified by materials may become vital to certain the different colors of ink in which groups for certain periods of time (as serial numbers are posted. when working on some particular proj- Periodical indexing is covered by En- ect) and to demand return of the ma- gineering Index, Industrial Arts Index, terial because of a due-date is not in the and the Pacific Aeronautical Library best interests of the workers when no indexing service. other group actually has a greater need ORIGINALPOLICIES THAT WERE for the material. CHANGED Another special service offered was One of the early policies, when the routing to individuals any periodicals operation was still small, was to hold they indicated an interest in receiving nothing in the library -anything could regularly. New issues were held in the be circulated whenever needed. As de- library for one week, regardless of their mands for information grew, however, it frequency. While the organization was became necessary to build up a collec- small, this period gave time for most tion of reference books. This included personnel to see current issues. How- various handbooks, manuals, dictionaries, ever, as the division grew and the de- and aids in answering spot reference mand became greater, there was little questions and also standard items such opportunity to get to the library often as tube manuals, mathematical tables, enough to see all current issues and the standards, and other volumes found to routing lists became too long. Also, the be in constant demand. clerical burden of keeping the routing One of the special services attempted in operation became- considerable. After in the early days of organization was consultation with the library committee, the purchase of personal books. Orders the routing lists were reviewed to in- were telephoned to one vendor, who clude only persons whose work entailed offered a flat 10 percent discount on all an interest in specific periodicals. At the

SPECIAL LZBRARZES The work room area of the Missile Systems Division Library where security files for classified reports are maintained. Chief librarian Eva Lou Robertson is standing at the extreme left.

same time additional subscriptions were braries, number of items received, and placed to cover this need and also to number of purchase requests written allow one copy to be maintained in the (as an indication of orders placed). In library for reference use only. the body of the report is also given a It is hoped in the future to develop a sampling of reference questions (when duplication service for copying articles security is not involved), the number from current issues for immediate rout- of report orders placed and otherwise ing to interested individuals. Such in- handled, and the number of items clas- formation is now located during the sified and cataloged. scanning of all new issues by the chief SECURITYMEASURES librarian who keeps in mind the fields Peculiar to this type of industrial li- of interest in various areas of the mis- brary is the need for security measures sile systems division. At present such connected with handling materials for articles are given priority over the reg- government contracts. This means that ular routing list and are sent on short most of the reports in the collection are loan to the individual concerned with a classified as "confidential" or "secret" note "for your interest, see page ...... " and, therefore, involve locked security From the first month of operation, a files and necessitates checking the "need- monthly report has been written to the to-know" of workers requesting reports. immediate supervisor, reviewing the It also means that special receipts must month's progress and any problems in be written for all transactions involving personnel, library services, work in pro- these classified documents, beyond the gress, equipment, and budget. Addition- regular library circulation records. Ob- al items include listing any libraries viously this puts a special burden of visited during the period, professional responsibility upon every library staff meetings attended, or outside visitors member, both on and off the job. received. To this report are attached a Also, because of the mass classified statement of budget expenditures and material handled, it is imperative that graphs for the following operations: cir- the library knows what is checked out culation, items borrowed from other li- to each individual and has this record

MAY - JUNE 1956 available on short notice, in case a work- With this backward look at what er suddenly terminates or is terminated. might have been, the library can be re- For this reason, a double file is kept on ported now as continuing to develop, circulation records -the usual circula- growing out of its alloted space and tion card filed by call number and a increasing in materials offered. These second circulation card filed by the formative stages demand more decision man's name. (For the sake of clarity, the ill library administration than will be cards are of different colors, white for necessary five years hence, because circulation cards, yellow for name cards). these policies are vital to smooth operation and efficiency and, most important of all, to the job of directing needed If we were to start over again the information to the searchers at the staff would be enlarged at a faster pace crucial time of need. to give the library organization a chance to at least keep current with the demands, or, more ideally, to anticipate Editor's Note: The Missile Systems Di- demands. As it was, the channels de- vision Library recently celebrated its scribed brought in materials faster than second birthday by moving to new, one librarian and her small staff could larger quarters and it will begin its third catalog them along with other duties. year of operation with a staff of three The librarian's experience would be professional librarians and ten clerical given more consideration, since various employees. Its literature collection has valuable recommendations made rela. grown to include 2,500 volumes, 9,000 tive to equipment and operation were reports plus 7,000 technical reports on disregarded until later experience show- microfilm, and current subscriptions to ed that time and money would have 326 periodicals. The personnel served been saved had her earlier ideas been number more than 3,000 including tech- used. It is sometimes difficult for indus- nical workers and some users from all trial organizations to realize that long other departments. established practices of librarianship have been proved in many kinds of sit- THE MILITARY uations and only need to be altered to LIBRARIANS DIVISION suit the needs of a particular organiza- of Special Libraries Association tion for eventual saving in time, money, announces and efficiency of operation. three titles in a new bibliography The library committee would defi- series sponsored by the Division: nitely be maintained since it has proved Aeronautics: Ten Titles for the its worth. Even though in the early stages Small Library (Bibliography it assumed more authority than neces- No. 1) sary in matters of book selection, it re- Aeronautics: Twenty-five Titles mains an extremely valuable public re- for the College or Public Library lations tool and provides a sound back- (Bibliography No. 2 ) ing for establishing library policy. Aeronautics: One Hundred Titles for the Large Public or Aca- If possible book purchasing should demic ~ibrir~(Bibliography be handled through the library rather No. 3) than through a purchasing department, Single copies will be mailed upon re- to speed receipt of materials and to quest. Write to: simplify the paper work and procedures. MRS. ELIZABETHJ. THOMSON Library know-how of publishers, agen- Bibliographic Assistant cies, and other sources can soon prove Air University Library Maxwell Air Force Base, Alabama of value in this area. --

SPECIAL LIBRARIES Who Uses a Technical Library

GORDONE. R~D~DALL,Manager Trc.hr~icalIr~forrnation Branch, ARO, Irx Tullahoina, Terir~essec

ALFWAY BETWEEN Nashville and the present site. The collection was H Chattanooga, 165 miles from originally selected for the engineering Knoxville and a trifle farther from At- personnel of the Center. As requests lanta, the Arnold Engineering Develop- coming into the library warranted it, ment Center is located at Tullahoma, management information of interest and Tennessee. This Air Force Center, one value to salaried supervisors was added. of the ten Air Research and Develop- In September 1953, the Air Force trans- ment Command major installations for ferred the base library (a recreational aeronautical research, tests missiles, air- collection of approximately 1200 vol- craft, and propulsion units of tomorrow umes) to ARO, and it was incorporated in its large, high-speed wind tunnels. ill the AEDC library. Although it is an Air Force installa- By late 1955 the library had 10,000 tion, the wind tunnels, engine test fa- bound volumes, a subscription list of cilities, and the service divisions of the nearly 500 journals, and 30,000 reports. Arnold Engineering Development Cen- Two librarians and two clerical assist- ter, or AEDC as it is known in this day ants provide the service from the pub- of alphabetic designations, are operated lished literature collection, and one sup- by a private contractor, ARO, Inc. Pol- ervisor and five clerical assistants are icies of the Center are established and concerned with the report collection. defined by the Air Force personnel, and Journal circulation had grown to 400 the construction of the Center is under per week; the walk-in traffic and tele- the direction of the Corps of Engineers. phone calls had increased to 500 a In July 1955, the Center strength con- week; book loans averaged a little less sisted of 1802 ARO employees, 266 Air than 250 and reports about a hundred Force officers, airmen, and civil service each week. For several preceding months, personnel, and 195 Corps of Engineers however, there had been an apparent personnel, largely civil service. leveling off in the library service statistics, and it appeared that the steady THEAEDC LIBRARY growth of library service of the preced- Library service is provided all per- ing three years might be at an end. sonnel by the AEDC Library, an organi- This was believed to be a pessimistic zational component of ARO, Inc. Both evaluation, however, for it was obvious Air Force and ARO management recog- that some Center personnel were mak- nized the desirability of providing libra- ing only slight use, or none at all, of the ry service early in the history of the library resources. Extension of library Center. The library was organized in services to these potential customers 1952 when there were only 200 ARO would result in a continued growth in employees and all of the personnel were the statistical indications of library use. working in temporary buildings at an Inadequate users could best be defined air field, twelve to fifteen miles from hy determining who the adequate users

Editor's Note: Study of AEDC Library, an eleven page report on which this article is based, may be released on loan to any librarian interested in obtaining more statistical data. Direct requests to the author.

MAY -JUNE 19.56 were. This could only be done by mak- The information in the ARO strength ing a careful study of the circulation report made it possible to divide all records maintained by the library. ARO personnel into the following groups : professional engineers, salaried administrators, NES technical personnel A separate card was made for each (the non-exempt personnel such as borrower who had a book or report draftsmen and engineering aides who charged out to him as of the end of were concerned with technical activ- July 1955 or who had borrowed a mag- ities), NES administrative (non-exempt azine during the preceding six months. personnel such as administrative assist- The organization to which the borrower ants who were not clerical), clerical, and belonged, the occupational group of wage personnel. The latter category in- which he was a member, and the types cluded such workers as laborers and of literature he had borrowed were re- guards. corded on the card. The ARO strength report was used to verify names and WHOTHE LIBRARYUSERS ARE employment groups as well as to de- In July 1955 there were 2263 poten- termine the total number of personnel tial users of the AEDC library of whom iri each group. Comparable information 620, 27 percent, had borrowed one or was obtained for the personnel of the more items. Within ARO more engi- Air Force and the Corps of Engineers. neers, 74 percent, used the library than The six literature categories on which any other occupational group. The Air the study was made were technical Force officers of AEDC Headquarters, books, reports, routed journals, journal however, had an even higher percentage back issues, recreational books, and re- of users, 81 percent, but 25 percent creational journals. Determining the used the recreational collection exclu- literature categories was easy; determ- sively while only three percent of the irig the occupational groups on which salaried engineers did so. the statistical data were to be compiled A compilation of the borrowers by was a little more difficult. We were in- occupational groups is shown in Table I. terested in comparing the extent to The complete tabulation by organiza- which the engineer was using the li- tional groups showed a fairly extensive brary with the use, if any, made by the variation in the percentage of users clerical personnel. among the various organizational com- But the distinction between occupa- ponents. Quite understandably, more tional groups -engineers, technicians, personnel in the engineering divisions and others-was not always clearly used the library than did those of the defined. How can one determine whether service divisions. a man is a professional engineer or an The study indicated that the more electrical craftsman? What are the oc- complex, difficult, and technical the cupational groups which are neither en- work of the occupational group, the gineering nor clerical? The ARO strength greater the percentage of users; 93 per- report carried an employee's organiza- cent of the salaried engineers in the tional assignment, his job title, and. instrument groups use the literature whether he was paid a salary or a wage. collection, but only 62 percent of the If he was paid a salary it indicated engineers in a maintenance or operat- whether he was exempt or non-exempt ing capacity do. To take a more ex- from the provisions of the Fair Labor treme case, only one percent of the Standards Act of 1938. Those who were wage group in the maintenance service exempt were, by definition, either pro- division borrow from the library. fessional, supervisors, or on the policy- Only a fourth of the personnel of making level. AEDC are located in the same building

SPECIAL LIBRARIES Table I: Library Users by Occupational Groups

Occupational Group No. in Occupational Group No. of Library Users Percent

ARO Salaried engineers Salaried administrators NES technical NES administrative Clerical Wage ARO Total

Air Force Officers Civilian men Airmen Women Air Force Total

Corps of Engineers Men 160 Women 35 Corps of En.. Total 1 195 AEDC Total i 2263 with the library; the rest are in build- use the recreational books and 89 bor- ings a half mile or more away. The row the recreational journals. effect of this physical separation on li- Table I1 shows the type of literature brary use could not be measured. Cler- borrowed by the occupational groups. ical personnel in distant facilities had a Except for women employees, who higher percentage of users than did the use the library primarily for recreation- clerical personnel located in the same al reading, all occupational groups show building with the library. There are a similar percentage of book borrowers. many factors which could cause this There is much more variation among difference so it cannot be assumed that the occupational groups in the percent- geographic separation causes increased ages of borrowers of the other types of library use. literature. Reports, by their very na- WHATLIBRARY USERS BORROW ture, have a small audience and with So much emphasis has been placed very few exceptions only the engineers in recent years on the importance re- use them. Of the 152 report borrowers, port and journal collections to the tech- 140 were ARO engineers, Air Force nical library that one might expect book officers and civilians. borrowers to be in the minority. This is Technical journals, like books, are not the case. At AEDC the number of used by members of all groups except book borrowers is greater than the com- the women employees of the Corps. The bined number of report and journal bor- salaried administrators have the high- rowers. Of the 620 library users, 421 est percentage of journal users. Other borrow books, 249 borrow journals, and than the NES administrative and the 152 borrow reports. The recreational wage group, more than 30 percent of collection has a surprisingly small num- the users of other occupational groups ber of borrowers. Only 120 borrowers borrow current journals.

MAY - JUNE 1956 Table 11: Type of Literature Borrowed by Occupational Groups

No. of I ,I Recreatio~ Group Users Books Reports Journals Journals

ARO 1- Sal. Eng. 258 Sal. Adm. 6 7 NES Tech. ( 59 EeAdm. Clerical 4' 25

Air Force Officers , 61 Airmen 6 Civ. men 30 Civ. women 23 J C/E Men 1 29 Women 10

(I) Number of borrowers (2) Percenf of total users

Much of the use of back issues is report users require multiple copies made in the library and is not reflected than do book borrowers. in the statistics of this study. Even so, All previous data were compiled on nearly one out of ten library users have a basis of borrowers and were limited to borrowed from the back files. items charged out as of July. Clarity EXTENTOF LIBRARYUSE requires the reader be advised that many of the reports and the technical How extensively do the 620 borrow- books are retained for several months. ers use the collection? Over half of the To provide an indication over a given borrowers, 321 to be exact, use only one period of time, Table 111 makes a com- type of literature. Of the 42 1 technical parison of the total number of borrowers book borrowers, for example, 163 use with the circulation record for July 1955. only books. Recreational book borrowers also have a limited interest; 37 per- Journal users are apparently the most cent borrow only recreational books. On avid library users, averaging over five the other hand users of the report col- and a half items per month. Readers lection and of journal literature have of recreational books use the collection more varied interests; 90 percent of the almost as much, but the average tech- report users also borrow books and nical book borrower gets only one book journals and 75 percent of the journal every other month. Report users are borrowers also use books and reports. the middle of the road group, averaging Even though half of the book bor- nearly three items per month. rowers feel their information requirements can be met solely with books, only a third find a single book is enough The study disclosed that the AEDC and over half borrow between two and Library is providing service for the ten books. On a percentage basis, more groups for which it was organized -the

SPECIAL LIBRARIES Table 111: Items Borrowed during July 1955 Compared to Total Number of Borrowers I 1 Recreation Recreation Books Journals Reports Books I - I I-- I I I Total number of borrowers 421 249 152 120 89 Circulation for July 1955 209 1395 419 Average per borrower 5.6 2.7 5.6 1 .49 , 1 1 engineers of the testing laboratories and the library and who does not, the type the salaried supervisors. But even these of material used, and the extent to two groups are not using the library re- which it is used will make it possible sources as fully or as completely as for library personnel to give up broad- they might. The group which could most side distribution of library lists and beneficially use the collection, the tech- publicity. Instead, both the acquisition nicians and engineering aides (NES policy and library publications will be technical), was one of the smaller users. directed toward the nonuser and the More exact knowledge about who uses inadequate user of the library.

Library School and Study News

SEMINARON THE ACQUISITIONOF LATIN UNIVERSITYOF MICHIGAN.Rose Vor- AMERICANLIBRARY MATERIALS. The melker, former head, Business Informa- seminar will be held June 14-15 at tion Bureau, Cleveland Public Library Chinsegut Hill, Brooksville, Florida and and its present assistant director, will is jointly sponsored by the Libraries of teach two courses from June 25 to Aug- the University of Florida and the Co- ust 3. "Special Libraries" will feature lumbus Memorial Library of the Pan categories and methods of acquiring, American Union. Direct inquiries to arranging, and administrating library materials. "Business Information Ser- Marietta Daniels, associate librarian, Co- vices" will survey sources and uses of lumbus Memorial Library, Pan Ameri- information. C. D. Gull will offer a can Union, Washington 6, D.C. "Workshop on Mechanization of Infor- SUMMERWORKSHOP ON AUDIO-VISUAL mation for Research," August 6 to 17. MATERIALSIN LIBRARIES.The course Write Department of Library Science, will be offered August 13-24 by the University of Michigan, Ann Arbor. School of Library Science, Syracuse MEDICALLITERATURE AND REFERENCE University, Syracuse, N. Y. The fee is WORK.The Library School of the Uni- $75. The workshop covers the selection versity of Illinois will offer an intensive and acquisition of audio-visual materials four-week course, June 25 - July 2 1, for libraries; organization for use; prob- taught by Frances B. Jenkins. The course lems of finance and personnel; selection will conclude with a three-day field of equipment and experience in its work program at the University of Illi- operation; techniques of effective utili- nois Library of Medical Sciences in zation. For additional information, write Chicago. Inquiries should be addressed Carl H. Melinat, School of Li&ary Sci- to the University of Illinois Library ence, Syracuse University, Syracuse 10. School, Urbana, Illinois.

MAY - JUNE 1956 The National Housing Center Library

KARL A. BAER Chief Librarian, National Housing Center Library Washington, D.C.

N OCTOBER3, 1955 Vice President ington, where access to other libraries 0 Richard Nixon dedicated the Na- and good restaurants is easy. tional Housing Center, the organiza- The library is situated on the sixth tional seat of the National Association floor and covers an area of 1162 square of Home Builders, in the nation's cap- feet. There are three rooms: the read- ital. On the sixth floor is located what is ing room including the stack area (726 believed to be the only library dedi- square feet), the workroom (338 square cated exclusively to home building and feet), and the office of the chief librari- allied subjects and prepared to give an (98 square feet). The entire library nationwide service in that field. area is inside, that is, windowless, but The fundamental purpose of the li- so far none of the staff members has brary is to meet the current informa- developed claustrophobia or felt in any tion needs of the American home build- way uncomfortable. Pleasant tempera- er, planner, and purchaser regardless of ture and humidity levels are maintain- where he is located. Persons visiting the ed and skillful use of color makes one library or contacting it by telephone or almost forget that there are no windows. mail receive the service they seek. The preparatory work in establishing The relatively small space available to the library and associated information the library necessitated incorporation services was done by consultants, the of the latest innovations in special libra- Atlantic Research Corporation of Alex- ry planning. Specially designed items andria, Virginia, acting through Saul include shelves and desks attached to Herner and Robert Meyer. On the basis the backs of catalog cabinets, study of experience, the services of consult- tables attached to book shelves which ants are generally desirable; on the one can easily be slid in and out of position hand the average librarian does not in the stacks, movable carrels with side possess any accumulated know-how panels and fluorescent lighting, an ex- about starting a library from scratch, hibit rack for new books, and partitioned and on the other hand the future libra- L-shaped desk units for staff members. rian is not handicapped in his later The reading room is divided into activities by any possible conflict of three areas: the reference area where interests arising during the planning library users may find quick answers to stage. Generally speaking, care has to simple questions; the current periodic- be taken that suggestions made by con- als area where they may browse through sultants are not later interpreted as some three hundred of the latest home permanent directives or binding com- building and home planning journals; mitments on the library. and the books and bound periodicals PLANTAND STAFF area where extensive research may be The National Housing Center is con- done in any of the various subjects veniently located in the heart of Wash- covered by the library collection.

SPECIAL LIBRARIES Data were collected from such libraries as the Association of American Rail- roads Library, the Housing and Home Finance Agency Library, the American Institute of Architects Librarv,-. and the American Pharmaceutical Association Library, all special libraries in the Dis- trict of Columbia. On the basis of the reference load carried by those libraries and the number of staff members re- Ankers Photo~raph-r> quired by them, an estimate was made Miss Scott gives information to a 110-me to determine the size of the staff in builder at the desk while Mr. Waldo. accordance with size, scope and func- reference librarian seated at left, looks tions of the library. The ratio usually up data for a correspondent. prevailing in special libraries between staff salary and book budget also was materials. The acquisitions librarian con- taken into consideration. The result tinues to consult all these sources for was a staff of six: chief librarian, cat- the selection of new literature. aloger-indexer, acquisition s librarian Particular attention is given to manu- (doubling as administrative assistant), facturers' catalogs and government pub- reference librarian (subject specialist), lications of the major English-speaking secretary, and clerk-typist (assistant). nations of the world. The embassies of All professional staff members take various members of the British Com- turns at the circulation and information monwealth have been contacted and desk. The purpose of this arrangement asked to make available to the Hous- is better to acquaint librarians and clien- ing Center publications issued by their tele with each others' needs, interests, governments in fields of interest. The and desires. The information desk serves United States Office of Technical Ser- as a center of public relations as well vices, which is charged with distribut- as of library services. ing current reports and other material SELECTIONAND ACQUISITION of interest to American industry, has A list of some 9,000 titles including also been asked to make available books, pamphlets, periodicals, specifica- American government publications on tions, catalogs, directories, indexing and appropriate subjects. All of these agen- abstracting publications, and other ref- cies have been most cooperative. erence works was com~iled. It was based The selection problem is complicated upon the subject interests of the Na- by the fact that housing seems to in- tional Association of Home Builders volve more allied topics than practic- and the National Housing Center, as ally any other field of activity, for in- indicated from an analysis of their or- stance, labor, taxes, bookkeeping and ganization structures and from inter- accounting, minority and racial ques- views with key personnel. In selecting tions, the problems of the aged, public titles for the initial list, some twenty health, laws and legislation, and many major bibliographic sources covering other subjects. Basic collections in these the world's trade and government litera- fields have been accumulated. At the ture in building and related subjects same time it is realized that the wide were analyzed. In addition the catalog scope of the field and the space limita- of the Library of Congress and the perti- tions of the library will make energetic nent holdings of other libraries, such as weeding a permanent necessity. those of the Housing and Home Finance Acquisitioning techniques have been Agency, were screened for worthwhile simplified by the use of a multiple-pur-

MAY - JUNE 1956 pose snap-out carbon order form. This used in place of typed-on subject head- form, developed in cooperation with the ings, and a name and title file. comptroller of the Association, includes an order blank for Library of Congress SERVICES printed catalog cards, a purchase order The National Housing Center Libra- for the dealer or publisher, a notifica- ry differs from most special libraries in tion for the accounting department that one essential point: the general public ordered material has been received, and is one of its main users (more than six an order record card for the library's hundred "outsiders" used the library files. Attached to the order record card during the first three months of its by a perforated line is a combined pro- existence) and, to that extent, the li- cessing and shelf list card that indicates brary fulfills the functions of a public the processing and cataloging necessary library. As far as reference services are concerned, the library meets the de- for a new acquisition. After an acquisition has been processed, these shelf mands of the public -prospective home- list cards are filed by catalog number buyers and customers of our exhibitors and become an inventory record, a shelf --with the same spirit of service as the reading device, a reference tool, and requests of our staff and the members the library's authority file for verifica- of the Association. Circulation, how- tion of bibliographic data, including ever, must be restricted to standard catalog numbers. interlibrary loan practices. Even at this early stage the library CLASSIFICATIONAND CATALOGING has undertaken several small bibliogra- A special classification schedule pro- phic projects. One of these, a list of vides for three hundred subject cate- "how-to-do-it" books, was related to an gories, with every fifth category left exhibit on the same topic, proved to be unassigned at the beginning to allow a nationwide best seller, and had to be for future expansion needs. The actual re-issued. A monthly library bulletin construction of a home forms the cen- contains a short record of library events, tral part of the classification. Earlier a description of forthcoming meetings sections of the classification deal with of interest to the home builder, and a topics of interest to the home builder list of acquisitions. prior to the actual building stage and the later sections cover subjects related The contents of the journals received to the home after it has been construct- will form the basis for a digest of cur- ed. Special sections have been included rent home building literature whose for the National Association of Home size, format, and content are now being Builders and its local affiliates and for determined. Through this digest, which the National Housing Center. will probably be distributed monthly The Library pays particular atten- to all persons and organizations re- tion to trade literature. Two copies of questing it, beginning in the fall of each document are secured, one copy 1956, the useful facts contained in the is processed for the alphabetical manu- magazines received in the National turers' file and the other for the main Housing Center Library will be made body of the collection, which is ar- available to all. For persons wishing to ranged by subject matter. see the complete articles described in Journals and serials are alphabetic- the monthly digests, the library will ally arranged; a specially devised type supply photo-duplicated copies. of holding card represents them in a As the library is used and incorpor- standard ACME file. ates services and features suggested by The catalog is divided into a subject its users, it should become the world's file, in which subject guide cards are center of home building knowledge.

SPECIAL LIBRARIES The What . . . Why ... How. . . of ANNUAL REPORTS

ELIZABETH FERGUSON, 1,ibrariarc Ir~stituteof Life Insurance, New York City

HE ANNUAL REPORT seems to be tant but offers little guidance for pro- There to stay. Like it or not, it is ducing good ones. It is limited to occa- commonly an expected part of most re- sional paragraphs, such as the typical sponsible jobs. In public libraries "re- ones cited at the end of this article. port time" is a well-known nightmare I believe that an annual report, with because the trusteeship of public funds, the serious creative thinking it takes to to say nothing of the constant hope to produce a good one, is a vital function get more funds, makes reporting espe- of a well-conducted special library. Pub- cially vital to public libraries. licity is only part of the picture. I sug- Oddly enough the annual report is gest that it has three values: 1. It is an not universally required in special li- occasion to check on the progress of the braries. This is obviously because a library - a necessary annual stock-tak- special library is governed by the rules ing; 2. It is a factual record of the and practices of the organization it library's accomplishment; 3. It is a serves, and organizations vary. From useful avenue of communication with special librarians one hears such diverse management and the users of the li- comments as "My management wouldn't brary. Beyond these, and too obvious to read a report"; "All my people care discuss, it is an invaluable record for about are statistics"; "I send my boss the library staff and their successors. monthly reports even though he doesn't LIBRARYSTOCK-TAKING ask for them,-I want him to know Taking stock, as I see it, involves what we're doing"; or "My reports are much more than an inventory or pro- included in the company's annual report." cess of lining up statistics to see if the However the special librarian may totals are ahead of last year's. It is based meet the issue, he is bound to be aware on a thorough review of the funda- nowadays that the annual report is an mental plans and objectives by which important public relations medium. Pro- one works. It is a soul-searching professional public relations people devote cess, salutary if sometimes painful, and their most serious efforts to producing involves candid answers to such ques- stockholder reports, and awards are tions as: "Have I accomplished all I granted for outstanding results. But, planned to do this year? If not, why somehow, this high plateau of profes- not? How well am I meeting my basic sional writing and expensive artwork is objectives? What shall I set up as goals difficult to apply to a special library. for next year?" Library literature, for the most part, Actually one of the most important tends to state that reports are impor- functions of an administrator is this clear definition of objectives. An annual report offers a useful and logical This article is based upon a talk, The Prep- aration of Annual Reports, that was given by time to review, clarify, evaluate, and Miss Ferguson at the SLA New Jersey Chap- plan for the future. It is what one ex- ter meeting of December 7, 1955. ecutive refers to as a "putting yourself

MAY -JUNE 19.56 on the spot" process. Committing your- In addition to its basic values, this self in writing to specific plans yearly soul-searching contributes to an annual and scrupulously checking yourself is a report a quality of perspective that can wonderful spur to accomplishment. be achieved in no other way. As the years Sidney Edlund, who addressed him- pass, management personnel changes and self to librarians' public relations prob- a complete understanding of the library lems in the SLA Public Relations Clinic, function cannot be assumed. A bit of in- 1952-53, emphasizes the values of set- telligently presented background makes ting up personal and working objectives possible much sounder interpretation and periodical checking on progress: and evaluation of a year's record. "The program for the progress of your library will be different from any THEFACTUAL RECORD other program. It will be a better thought- One of the things that distinguishes out program and more likely to gain modern public relations from old-fash- acceptance if it is planned on paper, ioned publicity is the emphasis on tell- and if definite means are spelled out for ing an honest story. The little formula accomplishing the stated objectives . . . that public relations is ninety percent To remain sound your library program doing a job and ten percent telling will have to be constructively revised about it shows this neatly. Facts, like from time to time." financial statements, benefit from inter- In more formal fashion Mary Wenzel pretation and attractive presentation of the U. S. Civil Service Commission but they are essential raw material. And presented a management program at facts can only be produced from rec- the 1954 SLA Convention. Her basic ords kept throughout the year. premise was that in every library situ- Statistics, being the most obvious and ation, large or small, the "planning func- often the most impressive facts, natur- tion" can and should be separated from ally come into the picture. Whatever the "doing function" and that the "plan- their inadequacies, there is no denying ning function" is the essence of manage- that they can tell some of the story ment. Part of her material is outlined: very effectively indeed. Management, "Objectives : the audience for special library reports, Write down your objectives is conditioned to statistics. Often specifics 1. What is it you seek to accomplish? of budget, personnel, and use of facil- 2. Where is your library going? ities are required as a matter of depart- 3. You must know where you are mental responsibility. Granting their going or you will never get there fundamental values, the challenge is to Review your objectives use statistics effectively. 1. Provide a means of keeping them General library literature has dis- flexible cussed statistics at length, and Gertrude 2. Obiectives must be in accord with Schutze has contributed an excellent those of the organization in which analysis for special librarians. Since the the library is located. creation of a factual record of accom- 3. Do not operate in a vacuum plishment is a year-round matter, it 4. Review objectives periodically to seems to me that the best guides for make sure they are in conformity significant records are the sources on with those of the organization special library administration. Techni- Communicate these objectives to all cal Libraries, edited by Lucille Jackson, parts of your organization is, of course, basic in its coverage of all 1. In writing aspects of special library work. Two 2. Orally extremely useful articles are those cited 3. Constantly" by Earl Graham and Rose Boots.

SPECIAL LIBRARIES THEREPORT AS COMMUNICATION The most feasible solution seems to Now, with something to say, there is be the use of illustrative stories or com- still the very important how to say it. ments to interpret the bare facts. We The prime ingredient of a good re- librarians can take a lesson, I think, port is good, clear writing and for this from the writers who have undertaken there are no tricks, few specific rules, to tell our story. The successful articles and no substitutes. Peter Drucker, in are full of anecdotes and case histories. his Fortune article "How to be an Em- Granting that an annual report shouldn't ployee," calls the ability to express one's be a popular magazine article, some of self in speaking and writing the most the techniques can be adapted. necessary qualification for success. Sid- If we are to make an effort to intro- ney Edlund calls it "letting your asso- duce illustrative material, we first of all ciates and your public see your mind must accumulate it, and this means be- at work." ing aware of it throughout the year. It is not good enough, however, to Memory is never good enough at dead- express one's self from a purely per- line time. Some librarians find a day- sonal point of view. Mr. Edlund stresses book useful for this purpose. Some do this in practically the same breath, say- it with an annual report folder into ing, "If it (the report) is to show your which potentially usable items are placed mind at work . . . it must appeal to the as they come to hand. interest of your readers." And this brings up another basic public relations princi- What sort of items? First in impor- ple, "Identify yourself with the interest tance, I should say, are interesting of the public you are trying to reach." reference jobs. Because we live so close This rule shouldn't be hard for spe- to reference work, we are in constant cial librarians to apply. The distinguish- danger of forgetting how fascinating ing feature of special librarianship is this business of answering questions that it is service conducted in the in- really is to people who don't do it. terest of a parent organization. The test: Writers know this and so do radio and "How does this further the company's television people. A record of reference interest?" will keep any report in the questions, together with interesting points proper focus. The fundamental state- about the answers, is a gold mine of ment of the duties and objectives of the raw material. library must strongly reflect company The idea of citing typical questions interest. The statistics selected can dem- in a report isn't new, of course, but it onstrate progress in functions important takes a little thought to turn questions to the company. Special projects can be into effective illustrative stories. In the featured in terms of their significance to Public Relations Clinic, Mr. Edlund the company program. And, most im- gave us a very usable formula which portant of all, plans and requests for bears repeating. "A good story," he said, future development can only be effec- "should cover: 1. What was the prob- tive if they are shown to contribute to lem; 2. What was done about it; 3. What company interest. were the results." These points can fill So far this article has been concerned out an interesting paragraph and bring with basic elements without which a cold, statistical accounts to life. report has no purpose or substance. Into the annual report collection might But, a report could qualify on all these also go letters that point up various counts and still be a dull product. The aspects of the library service, notes of problem is how to give it life, individu- interesting contacts, writings produced, ality, and interest without the luxuries special jobs -in fact all the items that of beautiful printing and art work. don't show up in regular records.

MAY - JUNE 1956 205 In closing it may be appropriate to WANTED: STORY MATERIAL FOR FILM suggest a rather simple project that The Subcommittee on the SLA Film could be immensely helpful to special Project is anxious to accumulate inter- librarians who would like new ideas for esting, amusing, and unusual factual their reports. Some group within Spe- stories about special libraries and special Libraries Association, probably the cial librarians. Cases in which a library Public Relations Committee, might contributed in an important way to the gather a collection of actual reports welfare of management, episodes re- which could be made available to the vealing the rewarding features of spe- membership for study. Such a collec- cial library work, and other incidents tion does not now exist. It would ac- that tell the story of special libraries tually be more suggestive than "how- will be a great help in planning the to" literature and would be a great plot and contents of the proposed film. asset in a teaching program. Send suggestions to Frances C. Rich- If it is true, and I believe it is, that ardson, chairman, Subcommittee on the the most important thing about special SLA Film Project, Twentieth Century- libraries is their record of individual Fox Film Corp., Beverly Hills, Calif. performance, surely it is time to pay more attention to these on-the-job stories. If a report is thoughtfully built on SLA NOMINATINGCOMMITTEE sound basics backed up with solid fact The appointment by Katharine and presented in a positive vein, it M. Kinder, First Vice-president and President-Elect, of the fol- paints a much needed picture of special lowing members of the Nominat- library service. ing Committee to prepare the CITATIONS slate for the 1957 election, was BARBER,W. S. How to tell your story to approved by the Executive Board: management. Special Libraries, January 1950, p. 14-19. MRS. FLORENCEARMSTRONG Michigan Chapter BOOTS,ROSE. Outline for a staff manual. MARGARETCRESSATY Special Libraries, September 1952. (Available Southern California Chapter as a separate from Special Libraries Associa- EDWARDH. FENNER tion) Baltimore Chapter DRUCKER,PETER F. How to be an employee. K. GENEVIEVEFORD Fortune, May 1952, p. 126-7. New Jersey Chapter PUBLICRELATIONS COMMITTEE OF SPECIAL AGNES0. HANSON,Chairman LIBRARIESASSOCIATION. Every special librarian Cleveland Chapter should have a sound public relations program. Prospective names, with rea- New York: Special Libraries Association, 1953. sons for their selection, should be GRAHAM,EARL C. Administrative policies for mailed as soon as possible to the the special library, an inventory. Special Libra- chairman, Agnes 0. Hanson, Busi- ries, November 1954, p. 367-370. ness Information Bureau, Cleve- JACKSON,LUCILLE, ed. Technical libraries. land Public Library, Cleveland 14, New York: Special Libraries Association, Ohio. In accordance with By-Law 1951, p. 147-148 on annual reports; p. 153-154 IX of the SLA Constitution, the bibliography. Nominating Committee must pre- MITCHILL,ALMA C. Selling your library to sent the 1957 slate to the SLA management. Special Libraries, January 1952, Executive Board by November 15, p. 18-21. 1956. SCHUTZE,GERTRUDE. Measure of library ser- Two candidates are nominated vices: statistics. Special Libraries, September for each office. These include: 1952, p. 263-5. President-Elect (First Vice-Presi- SPITZER,ERNEST F. Publicity for special li- dent), Second Vice-president, and braries. Wilson Library Bulletin, March 1952. two Directors for three-year terms (Available as a separate from Special Libra- each. ries Association)

SPECIAL LIBRARIES * Institute on Special Librarianship and Documentation June 8, 1956

Porter Hall, Carnegie Institute of Technology, Schenley Park, Pittsburgh, Pennsylvania. Held in connection with the Annual Convention of Special Libraries Association.

Sponsored by Special Libraries Association in cooperation with American Documentation Institute, Association of Technical Writers and Editors, and National Microfilm Association.

The main emphasis of the all-day meeting will be on "summing-up advances in the various fields of documentation of interest to special librarians. The Institute will aim at promoting better understanding among all segments of the information producing and using process. The program will stress the interaction and inter- dependence between the originators and processors of printed materials and the special libraries. PROGRAM Training for Special Librarianship. EDWARDN. WATERS,Library of Congress; Sub-committee on Special Library Education; Council of National Library Associations. The Presenf Status of Technical Writing and Editing in Industry. R. T. HAMLETT,Director of Publications, Sperry Gyroscope Co., N. Y. Microcopy, Near-print and other Reproduction Processes. VERNON D. TATE,Executive Secretary, National Microfilm Association.

Documentation Roundtable: Where Do We Go From Here? Subjecf Classification Schemes in Special Libraries. ALLEN KENT, Associate Director; Center for Documentation and Communication Research, Western Reserve University, Cleveland, Ohio. Work Measuremenf in Technical Information Activities. C. G. STEVENSON,Head, Technical Information Unit, General Electric Company, Richland, Washington. The Logic and Mechanics of Storage and Retrieval Systems. MORTIMER TAUBE,President, Documentation Incorporated, Washington, D.C.

- MAY -JUNE 1956 207 DIVISION SPEAKERS

ADVERTISING DIVISION BONNIEDEWES, an account executive of D'Arcy Advertising Company, St. Louis, Missouri, will address the luncheon meeting on Tuesday, June 5. Miss Dewes is a past president of the Women's Advertising Club, a winner of the Erma Proetz TV award, and is at present national chairman of the "Advertising Woman of the Year" Award. She is active in the St. Louis Opera Guild and "little theater" groups, has written and produced shows, plays, and radio and television programs, and Dr. Carl H. Mapes directed the 1956 Women's Advertising Club's Gridiron Show.

Bonnie Dewes GEOGRAPHY AND MAP DIVISION LOIS MULKEARN,librarian of the Darlington Memorial Library which houses the rare Americana collection of the University of Pittsburgh Library, will speak on Tuesday afternoon, June 5, on The Cartography of the Upper Ohio Valley to the Revolution. She is the senior author of A Traveler's Guide to Historic Western Pennsylvania, 1954, editor of the 1949 edition of Thomas Pownall's A Topographical Description . . . of North America and the 1954 edition of George Mercer Papers Relating to the Ohio Company of Virginia (All Pittsburgh University Press), and a frequent contributor to historical journals.

PICTURE AND MUSEUM DIVISIONS WALTERREAD HOVEY, who will speak on Tuesday, is the director of the Henry Clay Frick Fine Arts Department of the University of Pittsburgh. A graduate of Yale and Harvard, he has devoted his life to teaching fine arts, specializing in oriental and mediaeval art and iconography. Mr. Hovey has developed one of the outstanding art libraries in the United States at the University of Pittsburgh, has built up personal and departmental collections, lectured in the Near and Middle East for the U. S. Information Service, and has prepared catalogs and exhibitions. He is the author of Potteries and Porcelains, volume 8 of the Frick Collection Catalog, and has written numerous articles for many periodicals and newspapers.

GEOGRAPHY AND MAP AND PUBLISHINGS DIVISIONS DR. CARLH. MAPES, chief map editor of Rand McNally since 1948, will address a dinner meeting, June 4, on Rand McNally and the Mapping of the American West. Dr. Mapes has been associated with Rand McNally since 1924 as a salesman, map editor, and research geographer; has taught geography in the Seattle Schools, University of Washington, Eastern Washington College, and University of Chicago Adult Education program; is the author of two historical maps and con- tributing author to two geography volumes; map consultant to World Book Encyclopedia; and a member of American geography organizations.

PICTURE DIVISION Walter Read Hovey ABRAHAML. KAMENSTEIN,chief of the Examining Division, Library of Congress, will speak June 6, on problems of copyrighting pictures, par- IXS Mulkearn ticularly photographs. Mr. Kamqnstein has supervised annually the regis- tration of more than 200,000 claims to copyright and has been active in the drafting of legislation for the Universal Copyright Convention. ROY EMERSONSTRYKER is director of the library of photographs of Jones & Laughlin Steel Corporation, Pittsburgh, where the collection now numbers more than 8,000 pictures of steelmaking. During the Thirties, Mr. Stryker directed the Farm Security Administration's photographic report on rural America. He later initiated and carried out Standard Oi? of New Jersey's program of industrial photography. Mr. Stryker will speak on Industrial Photography Wednesday, June 6.

208 SPECIAL LIBRARIES SCIENCE-TECHNOLOGY DIVISION DR. JEAN-JACQUES BROSSY, of Hammersm th Operations Research will be the general theme Hospital, Postgraduate Medical School of Lon- of the all-day meeting to be held at the don, is teaching this year at the University Mellon Institute on Wednesday, June 6, R. P. of Pittsburgh School of Medicine and the BUSCHMANN,Operations Research Division Veterans Administration Hospital as an ex- engineer, Lockheed Aircraft Corporation, Geor- change clinical instructor in surgery. Born and gia Division, Marietta, Georgia, will discuss educated in Johannesburg, South Africa, Dr. Operations Research. Speakers added to the Brossy pursued his postgraduate studies in original program include CHARLESK. BAUER, London and has traveled widely in Europe operations research scientist, Research Infor- and the United States. This background qual- mation Service, Lockheed Aircraft Corpora- ifies him to speak with personal knowledge on tion, Georgia Division, and ELMA T. EVANS, A Brief Comparison of Medical Libraries in librarian, Cornell Aeronautical Laboratory, Britain, South Africa, and the United States. Inc., Buffalo, New York. MR. R. 0. HUTCHIN- RUTH P. KUEHN, dean of the University of SON will talk on What Management Expects Pittsburgh School of Nursing and professor from Budgeting. of nursing education, is known as a leader in JOHND. DILLON,a senior fellow on an infor- the field of nursing education. After receiving mation processing fellowship at Mellon Insti- her R.N. diploma at the Children's Memorial tute, will discuss Operations Research Princi- Hospital in Chicago, she studied at Ohio State ples Handled at the Library. A graduate of University for a B.S., M.A., and Ph.D. in Marshall College, Huntington, West Virginia, Education and became a member of the Mr. Dillon has also studied at John B. Stetson faculty and then director of the University's University, the University of Florida, and School of Nursing. In 1939 she helped or- Harvard, taught radar courses for the Army ganize the School of Nursing at Pittsburgh. Air Force, and as a lieutenant in the U. S. Dean Kuehn has long been active in national Navy, served on the staff at the Radar Main- and international nursing associations and com- tenance School, Massachusetts Institute of mittees and is the author and co-author of n Technology. For four years he was associated number of nursing textbooks. She will spsalc with the Air Force Cambridge Research Cen- on Nurses' Library Needs. ter as an electronics and project engineer and METALS DIVISION from 1950 to 1954 was a member of the tech- On Monday afternoon, June 4, Mrs. Virginia nical staff at the Air Force Missile Test B. Seidel will preside at the sesion on Creative Center, Patrick Air Force Base, Florida. Thinking and Writing. A welcome is extended HOSPITAL DIVISION to all SLA members for this program of three DR. JOHN ROBERT MCGIBONY,professor of talks. Mr. Churchill will address Division hospital and medical administration at the members only on Wednesday afternoon when Graduate School of Public Health, University ALCOA will entertain them. of Pittsburgh, will speak on The Doctor's ROBERTW. KUBASTAsupervises engineering View of the Library. Dr. McGibony received training at Carrier Corporation, Syracuse, New his medical training at the University of York. After earning his B.S. and M.S. degrees Georgia School of Medicine and has served at the University of Wisconsin and serving with the Division of Medical and Hospital three years on the faculty there, he cntered Resources of the U. S. Public Health Service. industry. Four year later he joined the Carrier He is a fellow of leading American medical, Corporation for whom he has worked as an public health, hospital, and hospital admin- application engineer, branch manager, and trators associations and has written many regional manager of industrial heating sales journal articles as well as a book, Principles in addition to his present activities as super- 01 Hospital Administration (Putnam, 1952 ) . visor of engineering training for Carrier deal-

John D. Dillon Dr. John R. McGibony A. L. Karnenstein ers throughout the country and U. S. Air sults of a survey of management awareness Force bases all over the world. Mr. Kubasta of the contributions a library can make to believes industry needs talent and will discuss research efforts in metallurgical companies. the problems and techniques of first, identify- NEWSPAPER DIVISION ing persons with creative abilities and second, CHARLESE. PIERSON,managing editor of The motivating them to think creatively. Pittsburgh Press, will speak on Tuesday, June J. R. CHURCHILL,chief of the Analytical 5, when Division members will be luncheon Cremistry Division of the Aluminum Company guests of the Pittsburgh Newspaper Publishers of America's research laboratories, will speak Association. After graduating from Denison on creative activities in the library. He will University, Mr. Pierson began his newspaper examine the factual basis and premises for career as an advertising solicitor for The creative thought, the utilization of past results, Pittsburgh Press. He then joined the Toledo contributions to present creative work and News Bee, moved on to be news editor of the creativity in designing and administrating a Cincinnati Post, and in 1939 joined the news library. Mr. Churchill received his B.S. de- staff of The Pittsburgh Press. In 1942 he was gree from Carnegie Institute of Technology named news editor and in 1950 became man- and has been employed by ALCOA since 1929 aging editor. in such positions as analyst, chief spectrogra- ADVERTISING, BUSINESS, FINANCIAL, pher, and assistant chief analyst. AND TRANSPORTATION DIVISIONS IRVINGH. JENKS graduated from Mt. Allison DR. CLARENCEWALTON will be the guest University, Sackville, New Brunswick, in 1941 speaker at a dinner meeting on June 4. He with a B.A. in English and chemistry and graduated from the University of Scranton, combined his dual interests and abilities by received his M.A. from Syracuse University becoming a technical writer. After receiving a and Ph.D. from Catholic University, con- B.S. in chemistry in 1942, he worked as a tinued his post-doctoral work at Lava1 Uni- chemist for the Aluminum Company of Can- versity in Quebec, and studied at the Institute ada, Ltd. and in 1945 transferred to Aluminum for Advanced International Studies in Geneva, Laboratories, Ltd. to edit its abstract bulletin. Switzerland. He began his teaching career In 1947 he became head of the Division of at Duquesne University and after the war Publications and Documents of Aluminum held various posts at the University of Scran- Laboratories in Kingston. In this capacity he ton, Marywood College, and Catholic Uni- supervises an industrial library, a literature versity. In 1953 he was appointed assistant searching unit, the Abstract Bulletin of Alumi- dean of the Duquesne University School or num Laboratories, and technical writing and Business Administration and five months latc. editing for the Aluminum Limited Group of in February 1954, was named dean. companies. Mr. Jenks is the author of severai TRANSPORTATION DIVISION handbooks and numerous articles on aluminum. A panel discussion on New Horizons in Trans- He plans to describe the many creative think- portation will be the feature of the meeting ing and writing opportunities for librarians in following luncheon in the Horizon Room of preparing annotated bibliographies, patent re- the Greater Pittsburgh Airport on Wednesday. views, abstract bulletins, and technical reports. WILLIAM J. BUTTERBACH,assistant to the ALLEN KENT has had a varied career as a Pittsburgh district manager of Trans World research chemist, scientific editor, and docu- Airlines, joined TWA in 1940 and has devoted mentation specialist. At present he is the as- his primary attention to the development and sociate director of the Center for Documenta- serving of traffic over TWA's newly inaugurat- tion and Communication Research at the ed International route. In this capacity he School of Library Science, Western Reserve accompanied a number of industrial study University. Mr. Kent's talk will give the re- tours through Europe and the Middle East.

J. R. Churchill Robert W. Kubasta Irving H. Jenks Kaufmen & Fabry Co. Ca\\ie Studiu Harold H. Vaughn Will~anl J. Butterbach Edmund Donnan Osbourne

Mr. Butterbach will discuss the future for Cook belongs to many scientific organizations aviation as revealed by research and the related to his field and is a director of the plans derived from TWA's Cosmic Contest. Amorican Eugenics Society and the Association for Research in Human Heredity. HAROLDH. VAUGHN,a graduate of Purdue University, is the assistant regional manager, DR. EARLL. GREENhas been associated with Pittsburgh Region of the Pennsylvania Rail- the Department of Zoology, Ohio State Uni- road Company. He has been with the PRR versity since 1941. He has edited the Ohio since 1934 as assistant in the enginser corps, Journal of Science and is a member of several track supervisor, trainmaster, and superintend- professional societies. ent at several eastern and central locations. Mr. Vaughn will speak on innovations planned DR. C. C. LI, a native of Tientsin, China, in train types and train travel. received his Ph.D. from Cornell University in 1940. Returning to his homeland, he taught at EDMUNDDONNAN OSBOURNE, traffic manager a number of Chinese universities and then re- of the Union Barge Lines Corporation, Pitts- turned to the United States where he is cur- burgh, has been with the company since 1939 rently teaching biostatics at the University of except for a four year's leave of absence dur- Pittsburgh Graduate School of Health. He is ing World War 11. He holds a Coast Guard the author of Population Genetics (University 'cense as Master of Rivers and Chief Mate of Chicago Press, 1955). for Oceans. Mr. Osbourne will describe the challenge of the waterways to other transpor- DR. GENEVIEVEMILLER received her Ph.D. tation fields by the constructive part they play from the Johns Hopkins Institute of Medical in the industrial development of the nation. History and is a research associate in medical history at Western Reserve University. Dr. BIOLOGICAL SCIENCES DIVISION Miller has edited two medical history volumes, ROBERTC. COOK,author of Human Fertility: and is managing editor of Bulletin of the The Modern Dilemma, (Sloane, 1950), and Cleveland Medical Library. director of the Population Reference Bureau, will discuss Genetics Today. As managing DR. CONWAYZIRKLE, professor of botany at editor of the Journal of Heredity for thirty the University of Pennsylvania, has taught at years, Mr. Cook has had a unique opportunity the University of Virginia and Johns Hopkins to observe the development of the science of and has been a fellow in biology at Harvard. genetics. He is a member of the biology He is a member of the board of trustees of faculty of George Washington University. Mr. Biological Abstracts.

Robert C. Cook B. Abbo:t Dr. Clarence Walton Charles E. Pierson CONVENTION PROGRAM CHART - SPECIAL LIBRARIES ASSOCIATION Pittsburgh, Pennsylvania, June 3 - 7, 1956 BREAKFAST MORNING LUNCHEON AFTERNOON DINNER EVENING ------SUNDAY ixecutive Board Meeting ixecutive Board Meeting Convention-wide in- rdvisory Council: formal buffet Business meeting JUNE 3 3xhibits open Financial )FFICIAL OPENING OF idvertising: Tour Museum Metals : Open house MONDAYVewspaper vfetals Joint Meetings : Military Librarians: In. JUNE 4 CONVENTION riewspaper Advertising,Businesr formal meeting Convention-wide icience-Technology Financial, and Museum: Tour Program Engineering Transportation Picture: Informal meeting Petroleum Biological Sciences jci-Tech: Open house Putting Knowledge to Pharmaceutical and Hospital loint Meetings: Work: the reaffirma- loint Meeting: Geography and Map Advertising, Business. tion of a credo and a Insurance and Picture and Publishing Financial, and rededication to the rows : Transportation faith. Jones & Laughlin Steel Mill Bin Sciences and Heinz 57 Varieties Hospital Geography and Map and Publishing -- - TUESDAY GENERAL SESSION idvertising Biological Sciences Executive Board and Executive Board and Convention-wide Bin Sciences & Hospital Geography and Map JUNE 5 PI.ACEMENTCHAIR- Financial Hospital Advisory Councii Advisory Council: MEN Program [nsurance Military Librarians Open Meeting Museum and Picture Newspaper: Field trip PASTSLA PRESIDESIS Public Relations Newspaper Publishing: Tour Science-Technology Joint Meeting: Chemistry Museum and Picture Paper & Textile Tours: Public Utilities U. S. Steel Luncheon and Tour: Heinz 57 Varieties Dnquesne Brewery

Advertising Bin Sciences & Hospital Geography and Map Biological Sciences &Hospital BANQUET WEDNESDAY Biological Sciences Business: Field trip Metals Field trip JUNE 6 Business Geography and Map: Picture Metals Financial Field trio Transportation Military Librarians Hospital Insurance Museum : Field trip Metals Metals : Field trip Newspaper Museum Museum Picture: Field trip Picture Newspaper Science-Technology Publishing Science-Technology Transportation Social Science Joint Meeting: Transportation: Field tri~ Publishing, Advertising, Busmess, and Financial THURSDAY Annual Business Meeting Convention-wide Programs "Circles of Information" JUNE 7 ASTIA's Program - Today and Tomorrow FRIDAY Executive Board Meeting Executive Board Meeting Posr-Co\\~sr~ouISSII- POS~-CONVENTIONINSTITUTE JUNE 8 TUTE Metals : Field trip Metals : Field trip International Relations Com- International Relations mittee Committee Loan Collection of Classification Schemes List of Sources of Technical Transla- Last fall Special Libraries Association tions Available to Librarians was pre- deposited its collection of classification pared; special collections and rare literature, on a loan basis, at the School books; foreign acquisitions; and bind- of Library Science at Western Reserve ing. Andrew Osborn, Harvard College University. This collection of classifica- Library, spoke on serials in the evening. tion systems, covering specialized and Library Field Trip general subject fields, is being expand- The Philadelphia Council's annual field ed and brought up to date. Contribu- trip took place on April 7 when mem- tions from all areas of knowledge, either bers visited the recently modernized for loan or as permanent holdings, are and expanded technical library of the being solicited, and plans are being E. I. du Pont de Nemours & Company made for furnishing microfilm or photo- in Wilmington, Delaware. Librarian, static copies at nominal fees. Donations Mrs. Marie S. Goff and her staff con- or requests for information should be ducted a tour of the library in the morn- addressed to Allen Kent, Chairman, ing and presented each guest with an SLA Committee on Special Classifica- envelope containing samples of the libra- tions, c/o School of Library Science, ry's forms, order blanks, file cards, and Western Reserve, Cleveland 6, Ohio. public relations materials. After lunch- Acquisitions Institute eon the product information group of Over 250 representatives of the book the Textile Fibers Department pre- trade and New England college, uni- sented "I Remember Mama," a por- versity, and public libraries attended trayal of the contributions of man-made the Acquisitions Institute sponsored by fibers to modern living. the Education Committee of the Boston Oak Ridge Chapter of SLA at Simmon College, The Oak Ridge Chapter held a joint Boston, on April 12. The program, meeting with the Oak Ridge Associa- planned by Mrs. Vanda Cariani and tion of Technical Editors and Writers Gerald L. Ball of the Boston Public on Februarv 9. Genevieve Cole and Library and Mary D. Quint of the Geo- Martha Anderson represented special physics Research Library, U. S. Air librarians, and Martha Gerrard and Force Cambridge Research Center, was Willard Reel, the editors. A panel dis- devoted to a practical exchange of ex- cussion on "Areas of Cooperation be- perience between librarians and their tween the Technical Editor and the associates in the book trade rather than Special Librarian" considered the fol- to theoretical discussions. More than lowing areas of mutual interest: refer- thirty specialists speaking on subjects ence citations and abbreviations, refer- not too well known to library audiences ence services, report title pages, report directed their remarks to experienced summaries, and tables of contents. From librarians rather than to novices. The the discussion it was evident that libra- general afternoon session presented the rians need to advertise their services points of view of the publisher, whole- more extensively while the editors saler, book store owner, and acquisi- learned of specific items that hinder the tions librarian. It was followed by panels: best utilization of their material. special fields, covering science, medi- Request for Photographs cine, and fine arts; government docu- The American Red Cross, which is ments, discussed by the Superintendent celebrating its 75th anniversary this of Documents; translations, for which year, is conducting a nationwide search

MAY - JUNE 1956 for historical photographs or negatives any Russian technical article at the portraying the organization's activities rate of $7.50 per page of standard Rus- before World War I. The Red Cross sian text. The translation provided is a will make copies of all photographs re- Multilith copy, typewritten in double- ceived and return the originals imme- space, with all figures and tables in- diately. Where groups of pictures are cluded and enclosed in a cover of found in newspaper picture morgues, heavier stock. Persons interested in ad- arrangements will be made by the Red ditional services and information about Cross to have copies made locally. Rare the "Available Translations" list may photographs should be sent by regis- contact Mr. Friedman at 572 California tered mail to Chief Librarian. American Street. Newtonville 60. Mass. National Red Cross, washinson 13, D.C. SLA Members in the News Shirley Booth Honored In appreciation for her warm, dynamic portrayal of a reference librarian in the current hit comedy, "The Desk Set," the New York Chapter of SLA and In- ternational Business Machines Corpora- tion presented Shirley Booth with a specially-designed desk set following the April 30 performance of the play at the Broadhurst Theatre. George Freedley, president of the Theatre Library Asso- ciation and curator of the New York Public Library's theatre collection, made the award. He was accompanied by Chester M. Lewis, president of SLA, Photograph by Photo-Arts and Rosemary Demarest, president of M. MARGARETKEHL (right), associate the New York Chapter. More than 300 professor of library science at Drexel Chapter members were present in the Institute of Technology, was presented audience. The desk set itself symbolized the Achievement Award of the Special a principal "performer" in William Mar- Libraries Council of Philadelphia on chant's play, EMMARAC, the electronic March 9. The award, an engraved sil- "brain" mistakenly assumed to threat- ver tray, was given Miss Kehl for "dis- en the job security of the library staff. tinguished service and achievement in The set consisted of a component from the field of special libraries." Gretchen one of IBM's huge calculators, encased E. Runge, president of the Council and in plastic and mounted between two librarian for Burroughs Research Di- pens held magnetically to a white onyx vision (left), made the presentation. base which bore a place inscribed to ELEANORR. HASTINGof the Catalog Miss Booth. Division, Armed Forces Medical Libra- Russian Translations ry, Washington, D. C., recently received Translations of the tables of contents an award for sustained superior per- (and occasionally authors' abstracts) formance of duties, through the Army's of a number of Russian technical jour- Incentive Awards Program. nals are provided gratis to interested per- RICHARDS. ANGELL,chief of the Sub- sons by Morris D. Friedman, Russian ject Cataloging Division and acting Translation. Mr. Friedman, whose trans- chief of the Descriptive Catalog Divi- lation services have been available sion, Library of Congress, is a recipient about one year, announces also that he of a Rockefeller Public Service Award. will provide an original translation of The award, given annually to career

2 14 SPECIAL LIBRARIES civilians in the Federal Government "on SLA on this nationwide program of the basis of intellectual maturity, lead- short informational features which was ership, character and competence, in- broadcast from New York City on April terest in public service as a career, and 6. The script was prepared in coopera- particular promise of future usefulness tion with Sherman H. Dryer Produc- to the government," will permit Mr. tions, producers of documentary radio Angel1 to study technical and adminis- programs, and explained in a popular trative aspects of bibliographical control. manner the work of special librarians. ARCHC. GERLACH,chief of the Map Di- MRS. DOROTHYB. SKAU,librarian of vision, Library of Congress, has been the United States Department of Agri- appointed by the Earth Sciences Divi- culture Branch Library at the Southern sion of the National Research Council Regional Research Laboratory in New to serve as a member of the Advisory Orleans, has been elected president of Committee on Geography for the Pan the Louisiana Library Association. Mrs. American Institute of Geography and Skau, who has been with the USDA History. since 1941, is the co-author of several ALICEWATTS, former librarian of Aetna technical bibliographies. One of these, a Life Insurance Company in Hartford, bibliography of the literature on tung Connecticut, retired on March 16 after and its products, won her and the two many years of service. Miss Watts is collaborating scientists the USDA Su- one of the early members of SLA's perior Service Award. Connecticut Chapter. CHARLESC. COLBY,111, former medical librarian and assistant professor of med- ORRENALOUISE EVANS retired as libra- ical bibliography at the University of rian of the Bureau of Public Roads, Missouri, has been appointed librarian U. S. Department of Commerce, on March 31, 1956. Miss Evans came to of the Boston Medical Library, the Washington on Presidential order dur- third largest medical library in the ing World War I to join the staff of the United States. As a specialist in medical Ordnance Reference Library of the libraries with the U.S. State Depart- War Department. Miss Evans was hon- ment in 1950, Mr. Colby made a gen- ored by the U. S. Department of Com- eral survey of the medical library facil- merce with the Silver Medal for Meri- ities and resources in Western Germany torious Service and by the American and advised the Department on its Association of State Highway Officials program to aid these libraries. with their twenty-five year award for Education for Librarians meritorious public service. A Carnegie Corporation grant of $50,000 to Western Reserve University has been JOHN J. WATERShas been appointed been given to the School of Library Sci- librarian of the Technical Information ence for research and experimentation Section, Rome Air Development Cen- in training for librarians. Jesse H. Shera, ter, Air Research and Development director of the library school, will un- Command, Rome, New York. He was dertake a thorough examination of edu- formerly chief of the Catalog Section, cation for librarians and, on the basis Quartermaster Library, The Quarter- of this research, develop a model cur- master School, Fort Lee, Virginia. riculum at Western Reserve. ELIZABETHFERGUSON, librarian of the Aslib Conference Institute of Life Insurance, described The 32nd Annual Conference of Aslib the services and functions of special will be held June 1-4 in Brighton, Eng- libraries on WABC's network show, land. The Conference theme is "Infor- "Your Better Tomorrow." Miss Ferguson mation Service: the Cost, the Value, was introduced as a past-president of and the Means."

MAY - JUNE 1956 2 15 CHAPTER DIRECTORIES Topics which receive major considera- The 7th edition of Special Libraries tion include library operations, coopera- Directory of Greater New York will be tion and specialization, the financial available about June 1. All entries have situation, and the future. Particularly been brought up to date and new libra- notable are Swank's paper on "The ries in the greater New York area have Cost of Keeping Books," Down's "Li- been added. Donald Hotaling of News- brary Cooperation and Specialization," week and Fannie Simon of McCall's and Metcalf's "Facing the Consequences Magazine are co-chairmen of the Direc- of Growth." This book is of unquestion- tory Committee. The price is $3.00 to able significance for special librarians. SLA members; $4.00 to nonmembers. It raises universal issues, which except Send orders and checks payable to for differences in magnitude, are just Donald 0. Hotaling, Newsweek, 152 as relevant for the special library of West 42 Street, New York 36, N. Y. limited size as for the major research The 9th edition of the Directory of library. It is required reading for the Libraries and Information Sources in thinking library administrator who oper- fhe Philadelphia Area may be ordered ates within any institutional setting. now from the editor, Mrs. Geraldine R. PAULWASSERMAN, Librarian Graduate School of Business James, 732 Thirteenth Avenue, Pros- and Public Administration pect Park, Pennsylvania. The price is Cornell University $2.00 to SLA Philadelphia Council members and listees and $2.50 to others. HANDBOOK OF SPECIAL LIBRA- BOOK REVIEWS RIANSHIP AND INFORMATION PROBLEMS AND PROSPECTS OF WORK. Wilfred Ashworth, general edi- THE RESEARCH LIBRARY. Edwin tor. London: Aslib, 1955, 387 p. E. Williams, ed. New Brunswick, N. J.: In chapter form this handbook pre- Scarecrow Press, 1955, 181 p. $3.50. sents discussions on and guides for the This book contains the papers and solution of problems of administration, proceedings of the Monticello Confer.- equipment, and procedures in special ence of the Association of Research Li- libraries or information departments. braries held at the University of Illinois Although the emphasis is on British from October 29 to 31, 1954. The par- techniques and sources for documenta- ticipants included university librarians, tion, the volume is not without great professors, and administrative officials. value and interest for librarians else- The volume's greatest value lies in the where as a mental stimulant and for its uniformly penetrating questions which concrete suggestions. American practice are raised in both the formal papers is often referred to in the text and the and in the discussions that follow. The fiumerous references at the end of chap- central focus throughout is upon eco- ters. Those without easy access to the nomic problems facing the large re- numerous periodicals devoted to tech- search library and the attendant issues niques of administration and procedure growing out of them. This work defines will find the source lists and brief de- the issues, suggests their complexities, scriptions of actual cases, some not else- and clearly sets forth the underlying where published, most useful guides. An questions that the group proposed as example is the thirty-seven page sur- the basis for a detailed study by the vey of all classification systems with an Association of American Universities. appended bibliography of 254 items.

SPECIAL LIBRARIES The chapter on library planning is cughly revised with seventy pages add- valuable for the principles and tech- ed, its tabular as well as chart data niques presented and the original data notably up-dated, and its long chapter- assembled by the author. The infor- end bibliographies heavy with late ref- mation and descriptions of equipment erences, many for 1955. and routine procedures should be con- University professional school and sidered in the light of American prac- departmental libraries will find here tice. For instance, the light suggested very pertinent material about the ad- for general purpose on table tops is at ministrative patterns into which their least three to four times too small. units fit. Wilson and Tauber survev and Additional examples of the useful- list many references that present a ness of this book are: techniques for bird's eye view of national practices. the preservation of paper records, coat- Additionally they offer analyses, com- ings to protect books against insects parisons, and recommendations (espe- and sulfurous atmospheres, the deter- cially p. 148-153) which are inclusive mination of staff salary distribution by and persuasive with regard to decen- a point system, and the list and ad- tralized collections. dresses of international library organi- An entire chapter is devoted to prob- zations and documentation centers. One lems related to special collections and of its admirable points is the inclusion library handling of unusual forms of of brief reminders on general princi- materials such as clippings and photo- ples, such as that the purchasing rou- graphs. It features many footnotes and tine cannot be specified since it must a six page bibliography that should help correspond with that of the overall or- a librarian handle most types of com- ganizations. The sixteen page detailed munication items. index is helpful for references on par- This same thorough quality, how- ticular problems and to special sources. ever, characterizes all sections of this The book is also intended for admin- treatise (a word that for once can be ktrative staffs of organizations planning correctly applied) and American libra- to establish information and library ser- rianship as a whole is entitled to much vices, but there is so much detail it is satisfaction about the work. unlikely that persons other than those JOHNH. MORIARTY,Director personally in charge will desire to read Purdue University Libraries it. The work well deserves a place on NEW SERIALS the staff reference shelf of every special EPA TECHNICALDIGESTS library where it will be wished that the This monthly journal, published in Paris binding was of more durable buckram. by the European Productive Agency ANNE L. NICHOLSON,Technical Division (EPA), a branch of the Organization Pennsylvania Salt Manufacturing Company Philadelphia, Penna. for European Economic Cooperation, digests articles from over 1,000 European THE UNIVERSITY LIBRARY: THE periodicals. New products and processes ORGANIZATION,ADMINISTRATION, AND developed by European manufacturers FUNCTIONSOF ACADEMICLIBRARIES, in a variety of industrial fields are pre- 2nd ed. Louis Round Wilson and Mau- sented in clear, concise, easily readable rice F. Tauber. New York: Columbia form. Most of the articles include University Press, 1956, 641 p., $7.50. illustrative material. Subscription rates All special librarians will want to are $24 a year or $2.50 for a single know that the Wilson and Tauber vol- issue. Further information and sample ume, since 1945 the standard American pages may be obtained from the OEEC work on its subject, solidifies its posi- Mission Publications Office, 2000 P St., tion with this new edition. It is thor- N.W., Washington 6, D.C.

MAY -JUNE 1956 217 Auszuc~AUS DEN PATENTANMEL- intervals during 1956. The publishers DUNGEN are located at 73 Sloane Avenue, Chel- This is a weekly journal of illustrated sea, London, S.W. 3, England. abridgements to all specifications of ATOMICENERGY patent applications to the German Pat- A new Soviet journal, published by the ent Office. The German text provides Academy of Sciences of the USSR, will full filing details, the main claim, and a be translated by Associated Technical drawing if one is filed. Published by Services, translators and publishers of Wila Verlag, the subscription rate is scientific and technic a 1 translations. $20 per quarter including postage. Or- Atomic Energy will publish articles and ders may be placed with the sole dis- reviews of recent achievements related tributor in the United States: Selby to peaceful uses of atomic energy. The Distributing Co., Accounts Dept., Ridge English translation of the journal, is- House, The Ridgeway, Radlett, Herts, sued six times a year, will be available England. An English Supplement will for $85 annually. For further details be provided beginning with the Febru- write Associated Technical Services, P. ary 2 issue of the journal; the quarterly 0. Box 271, East Orange, New Jersey. subscription rate is $4. - A new journal devoted to advancing THE SUN AT WORK This quarterly newsletter published by basic understanding of administrative the Association for Applied Solar En- processes will be published by the Grad- ergy will carry news of association ac- uate School of Business and Public tivities as well as information about Administration, Cornell University, be- people and developments in the field of ginning in June 1956. The quarterly solar research. Guy Benveniste, econ- will carry articles, book reviews: and omist at Stanford Research Institute, abstracts relating to administration as is editor. The association also plans to revealed in business, educational, gov- issue The Journal of Solar Energy Re- ernmental, hospital, military, and sim- search as a scientific publication for ilar organizations. Domestic and for- original papers and extensive abstracts eign subscription will be $7.50 with a and it has recently published Proceed- special student rate of $4. Correspond- ings of the World Symposium on Ap- ence should be addressed to Admin- plied Solar Energy, Phoenix, Arizona, istrative Science Quarterly, Graduate School of Business and Public Adminis- November 1-5, 1955, 304 p., $5. Fur- ther inquiries should be addressed to tration, Cornell University, Ithaca, N. Y. the Association for Applied Solar Ener- IUC DOCUMENTATIONBULLETIN gy, 204 Heard Bldg., Phoenix, Arizona. Publications and teaching materials in the field of management education which are available from the Interna- Plans to reproduce in facsimile the first tional University Contact for Manage- fifteen volumes (1897-1911) of the ment Education Documentation Centre British periodical, Aeronautical Journal, are reviewed in a new mimeographed, have been announced by Peter Murray loose-leaf bulletin. The contents cover Hill Ltd. of London. The publishers IUC news, books and pamphlets, peri- will also reproduce twenty-three Annual odicals, teaching materials (available to Reports of the Aeronautical Society, institutional members only), and peo- ( 1866-1893). Volumes of the Journal ple and news in management educa- contain early scientific articles on flight tion. Inquiries should be addressed to by Brearey, Phillips, Moy, Wenham, the International University Contact for Wright Brothers, Santos Dumont, and Management Education, Oosterstraat others. Both series will be published at 94, Delft, The Netherlands.

SPECIAL LIBRARIES SLA AUTHORS LECHNER,MARIAN D. Acceleration and human performance: a survey of research. ABBOTT,JOHN C., co-author. The Coordination Aviation Medicine, vol. 27, no. 1, February of faculty services. College and Research Li- 1956, p. 32-49. braries, vol. 17, no. 1, January 1956, p. 13-15; 40. RUNTE, ANTHONYF. The "Flight of beef stew" or . . . Library Journal, vol. 81, no. 7, ALTER,FORREST. Problems and possibilities of April 1, 1956, p. 795-797. (Excerpts from a previewing. ALA Bulletin, vol. 50, no. 4, April statement supporting salary increases of New 1956, p. 217-220. York State library assistants.) BASSAM,BERTHA. Education for librarianship SELLERS, ROSE Z., CO-author. The Library today. Bulletin (Canadian Library Associa- family. Wilson Library Bulletin, vol. 30, no. 7, tion), vol. 12, no. 4, December 1955, p. 139- March 1956, p. 555. 142. SHERA,JESSE H. Librarianship in a high key. BRANDON,ALFRED N. What are adults read- ALA Bulletin, vol. 50, no. 2, February 1956, ing? Library Journal, vol. 81, no. 3, February p. 103-105. 1, 1956, p. 336-341. DOE, JANET and MARSHALL,MARY LOUISE, SHOEMAKER,RALPH J. The Presidents words: editors. Handbook of medical library practice, an index, Vol. 11, June 1954-December 1955. 2nd ed. Chicago: American Library Associa- 160 p., $5. Available from the author, 4024 tion, 1956. 630 p. $10.00. SLA contributors Gloucester Road, Louisville 7, Kentucky. to the volume: Isabelle Anderson, Gertrude T. STEBBINS,KATHLEEN B. Finding and training L. Annan, Mildred R. Crowe, Eileen R. Cun- people for library positions: Pt. I; Recruiting. ningham, Eleanor Fair, Mary E. Grinnell, and Stechert-Hafner Book News, vol. 10, no. 6, Wilma Troxel. February 1956, p. 65-68; Pt. 11; In-service FRAME,FLORENCE K. Learned "fish" or cler- training. Ibid., April 1956, p. 93-96. ical "fowl!' Library Journal, vol. 81, no. 4, February 15, 1956, p. 485-487. \'ANN, SARAHK. Nominating librarianship as a career: planning, preparation, and summary. GOODMAN,MARIE C. Map of the Roman Em- Wilson Library Bulletin, vol. 30, no. 6, Febru- pire 1: 1,000,000. Professional Geographer, vol. ary 1956, p. 454-456. (Program presented by 7, no. 6, November 1955, p. 12. the Joint Committee on Library Work as a Career at the Philadelphia Conference of the GULL, C. D. Posting for the Uniterm System ALA, July 1955.) of Coordinate Indexing. American Documenta- tion, vol. 7, no. 1, January 1956, p. 9-21. VORMELKER,ROSE L. Many interests merge HACKER,HAROLD S. What about federal aid in librarianship. The Zontian, vol. 36, no. 5, to libraries? Library Journal, vol. 81, no. 8, March-April 1956, p. 4. April 15, 1956, p. 868-872. VAILLANCOURT,PAULINE M. Periodical check- HAWES, INA L., compiler. Index XIII: Litera- list for libraries in Catholic schools of nurs- ture of American Economic Entomology, (Spe- ing. The Catholic Library World, vol. 27, no. cial Publication 13). Washington, D.C.: En- 5, February 1956, p. 219-224. tomological Society of America, 1955. YAST, HELEN.Cooperation with hospital libra- HEUMANN,KARL F. Notes on negative data. ries. Illinois Libraries, vol. 38, no. 2, February American Documentation, vol. 7, no. 1, Janu- 1956, p. 35-37. ary 1956, p. 36-39. KAISER, JOHN BOYNTON,co-compiler. Librari- IMPORTANT CORRECTION ans and archivists on stamps. Topical Time, vol. 7, no. 1, January-February 1956, p. 68-70. The Annual Business Meeting of (Reprints at 25 cents available from John H. Special Libraries Association will be Richter, 8101 University Lane, Silver Springs, Maryland). held on Thursday morning, June 7, (not Tuesday morning as announc- KEARNEY,PAUL W. Try your library first. Rotarian, October 1955. ed in the April issue) at the William KEYS, THOMASE. A Librarian looks at med- Penn Hotel, Pittsburgh, with the ical history. Stechert-Hafner Book News, vol. Annual Association Convention. 10, no. 7, March 1956, p. 81-83.

MAY - JUNE 1956 RECENT REFERENCES DICTIONARY OF EARLY ENGLISH. Jos- Information furnished is not always complete. eph T. Shipley. New York: Philosophical Li- Omission of price does not necessarily indicate brary, 1955. 753 p. $10. that a publication is free. An alphabetical discussion of words from early English authors with reference to their Library Literature use in the literature of the period. AMERICAN LIBRARY ANNUAL FOR 1955-1956. Wyllis E. Wright and editorial staff Miscellaneous References of the R. R. Bowker Company, editors. Spon- CURRENT BIOGRAPHY YEARBOOK sored by the Council of National Library As- 1955. Marjorie Dent Candee, editor. New sociations and the Library Journal. New York: York: H. W. Wilson, 1955. 706 p. $6. R. R. Bowker, 1956. 165 p. $3.95. 350 biographies of prominent personalities, re- Part I includes a directory of national and printed from Current Biography and Wilson regional library associations with officers and Library Bulletin. Includes the five-year cumu- committee members; a listing of joint com- lative index of all names which have appeared mittees involving two or more library associa- in Current Biography, 1951-1955. tions; and an activities index listing commit- BRITISH EMPIRE TRADES INDEX: tees, boards, etc., by interest or activity. Part CLASSIFIED TRADES LISTS OF PRINCI- I1 includes library statistics, book trade sta- PAL BUSINESS HOUSES WITH THEIR tistics, library periodicals, legislation, schools, CABLE, POSTAL ADDRESSES AND awards, and a library buying guide. TELEPHONE NUMBERS IN THE BRIT- HOW TO BUILD A CHURCH LIBRARY. ISH COMMONWEALTH AND UNITED Christine Buder. St. Louis, Mo.: Bethany NATIONS, 1955-56 ed. London: Business Press, 1955. Paper, $1. Dictionaries Ltd., 1955. 1084 p. Includes chapters on the selecting and order- The 24th edition of this annual volume in- ing of books, keeping records, and promoting cludes sections listing firms alphabetically and the use of the library. by trade classification. The United Nations list of firms has been extended. BOSTON PUBLIC LIBRARY: A CENTEN- NIAL HISTORY. Walter Muir Whitehill. EUROPEAN ARCHITECTURE IN THE Cambridge: Harvard University Press, 1956. TWENTIETH CENTURY, Vol. 2, Part 111: 274 p. $4.75. The Era of Functionalism, 1924-1933. Arnold A readable account of the founding, growing Whittick. New York: Philosophical Library, pains, development, and services of the Boston 1955. 271 p. $10. Public Library. Personalities and social, eco- Continues the scholarly and readable account nomic, and educational influences are covered. of the preceding volume. Illustrated with photographs and architects' plans. Bibliographies INFORMATION PLEASE ALMANAC, 1956, RELIGIONS, MYTHOLOGIES, FOLK- 10th ed. Planned and supervised by Dan LORES : AN ANNOTATED BIBLIOGRA- Golenpaul Associates. New York: Macmillan, PHY. Katharine Smith Diehl. New Bruns- 1955. 912 p. Paper, $1.; Cloth, $2.25. wick, N. J.: Scarecrow Press, 1956. 315 p. $6.50. Includes new features on weather, news maps and stories, family names, recipes, and Ameri- Includes books of general and specific refer- can growth and trends. ence, literary and historical guides, scriptures and their commentaries, and biographies. THE INTERNATIONAL WHO'S WHO, Covers all cultures. 1955, 19th ed. London: Europa Publications 1955. 1082 $17.50. STUDIES IN BIBLIOGRAPHY: PAPERS Ltd., p. OF THE BIBLIOGRAPHICAL SOCIETY Several hundred new entries have been added. OF THE UNIVERSITY OF VIRGINIA, MANUAL OF EXCELLENT MANAGE- Vol. 8. Fredson Bowers, editor. Charlottes- MENTS 1955. New York: American Instiutte ville, Va.: Bibliographical Society of the Uni- of Management, 125 E. 38 St., 1955. 160 p. versity of Virginia, 1956. 276 p. $6. $20. Twenty-five articles of interest to the student An evaluation of companies on the basis of of literature. management practices. Categories in the evalu- Dictionaries ating scale include corporate structure, service DICTIONARY OF AMERICAN MAXIMS. to stockowners, directorate analysis, sales David Kin, editor. New York: Philosophical vigor, research and development. Library, 1955. 597 p. $7.50. THE PROGRAM ENCYCLOPEDIA. Clem- Thoughts expressed by outstanding Americans ent A. Duran. New York: Association Press, from the 17th century to the present, ar- 1955. 630 p. $7.95. ranged alphabetically by subject matter. A thesaurus of program ideas, activities, and

220 SPECIAL LIBRARIES "what to do" suggestions. Includes resource U. S. POLICY IN ASIA. (The Reference chapters on where to get speakers, films, and Shelf, vol. 27, no. 6). William W. Wade, program materials. editor. New York: H. W. Wilson, 1955. 191 P. $2. A PAGEANT OF THE SEA: THE MAC- A collection of facts, ideas, and opinions on PHERSON COLLECTION OF MARITIME American Far Eastern policy reprinted from PRINTS AND DRAWINGS IN THE NA- current sources. Includes bibliography. TIONAL MARITIME MUSEUM, GREEN- WICH. M. S. Robinson. London: Halton b WORLD SURVEY OF EDUCATION: Co.; New York: John de Graff, 1956. 264 p. HANDBOOK OF EDUCATIONAL OR- $10. GANIZATION AND STATISTICS. Paris: A handsome collection of some 225 maritime UNESCO; New York: Columbia University illustrations and atlases, several in color. Press, 1955. 943 p. Paper, $14; Cloth, $16. Contains descriptive and statistical informa- A SHORT HISTORY OF MEDICINE. Er- tion on 57 countries. The present volume is a win H. Ackerknecht. New York: Ronald continuation of World Handbook of Educa- Press, 1955. 258 p. $4.50. tional Organization and Sfafistics, 1952. A brief account of the history of medicine as related to modem medical problems. THE SOUTH AMERICAN HANDBOOK LIBRARIANS - SEE THE WORLD 1955-1956: A Year Book and Guide to the The Department of the Army offers fascinating JOBS IN FARAWAY PLACES-Alaska, Eu- Countries and Resources of South and Cen- rope, Japan, Korea, Okinawa. Qualifications: tral America, Mexico and Cuba, 32 ed. Howell Female, single, age 21-40, U. S. citizen, a degree in library science from school accredited Davies, editor. London: Trade and Travel by ALA, one year of professional experience. Publications; New York: H. W. Wilson, 1955. If qualified, submit your application NOW to: 838 p. $2.50. Special Services Recruitment Section Chapters on Columbia and Peru are entirely Overseas Affairs Division, OCP rewritten. Statistics and background material Deputy Chief of Staff for Personnel have been brought up to date. Department of the Army Washington 25, D. C. STUDY ABROAD: INTERNATIONAL bcfore another librarian heats you to it. HANDBOOK FELLOWSHIPS, SCHOLAR- Salary $4525 to $5440 plus housing. SHIPS, EDUCATIONAL EXCHANGE, vol. 7. Paris: UNESCO; New York: Columbia University Press, 1955. 703 p. Paper, $2. Provides information on over 50,000 fellow- TECHNICAL INFORMATION ships, scholarships and other subsidized opportunities for educational travel available in SECTION SUPERVISOR over one hundred countries and territories. Text in English, French, and Spanish. An individual with an advanced degree in physical science or en- TWENTIETH CENTURY ENCYCLOPEDIA OF RELIGIOUS KNOWLEDGE, 2 vols. gineering field, preferably Chem- Grand Rapids, Mich.: Baker Book House, istry or Chemical Engineering, to 1955. 1205 p. $15. supervise activities of three groups, An extension of the New Schaff-Herzog En- engaged in (1) technical literature cyclopedia of Religious Knowledge. Present searches, translations and abstract- volumes deal with all principal areas of theo- ing, (2) technical library and (3) logical scholarship: Biblical archaeology, text technical files maintenance. Salary and versions, languages, criticism, history, open, dependent upon experience. exegeses, theology, etc. Principal develop- Please submit resume to: ments in the religious thought and life of the twentieth century are emphasized. Employee Relations Manager Research & Development Department UNITED STATES NAVAL CHRONOLOGY, WORLD WAR 11. Washington, D. C.: Navy Phillips Petroleum Company Department, 1955. $1.75. Available from Bartlesville, Oklahoma Naval History Division, Office of the Chief of Naval Operations. Significant naval events from September 1, 1939 to September 2, 1945 are recorded in a concise, factual manner. Operations of the U. S. Army and other navies are included to complete the U. S. Naval picture. Indexed, with Pacific and Atlantic charts. PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS MAY -JUNE 1956 22 1 CLASSIFIED ADVERTISING Positions open and wanted -50 cents per line; minimum charge $1.50. Copy must be received by 10th of month preceding month oi publicatio~l.. the Address Executive Secretary, Special Libraries A~sociation,31 E. 10 St., New York 3, N. Y. POSITIONS WANTED of the arts ------WOMAN,A.B., B.S. IN L.S., 11 years' reference and administrative experience desires summer position for six to eight weeks. Available June in n new 1956 revision 1. Prefer East; consider any location. Box No. A46. WHO'S WHO IN AMERICAN ART- POSITIONS OPEN the famous "blue book" to the art world EAST CHICAGO-INDIANA-PUBLIC LIBRARIES. - is now being revised for the first time New position as Reference Librarian. An un- since 1953 and will be published late usual opportunity to help develop business this summer. service. Librarian 1:$4200-5000 in 4 annual steps. Beginning salary depends on your qualifications. Experience helpful but not es- It will contain detailed biographical sential. Retirement plan and Social Security, data on some 7500 American painters. sick leave, 4 weeks vacation. System of 6 sculptors. graphic artists, art writers. libraries in industrial city on Lake Michigan critic\, editors, museum personnel, edu- 16 miles from Chicaeo's "LooD." Inauire: Harold 0. Harlan, cityV~ibrarian,-3601 dirand cators, etc., as well as a Canadian sec- Boulevard, East Chicago, Indiana. tion, a geographic cross-index. a listing FINE ARTS Librarians (two positions open) of national and regional exhibitions, and for an art museum library serving museum a necrology section. And, the new 1956 staff specialists in a major art museum. L.S. edition offers more concentrated coverage degree required. Age limits 20-40. Salary of cartoonists and art museum directors. presently $4168 to $4504, probably to be increased July 1, 1956. Liberal vacation, sick leave policies, Blue Cross, pension plans, civil Order now to benefit from the service status. Apply: Ralph Mueller, Detroit special pre-publication price of $17.50 Civil Service Commission, 612 City-County net postpaid. After publication the price Bldg., Detroit 26, Michigan. will be $20. (Members of the AFA may LIBRARYSCHOOL STUDENTS.Investigate pos- reserve the book for just $15 net pp.) sibilities at Cleveland Public Library before deciding on a job. One of world's leading libraries. Opportunities for those with special subject backgrounds, for children's and young A companion volume people's work, for branch and school positions. Professional range $3860-$4820 per year, with The AMERICAN ART DIREC- large numbers of positions at higher rates (for TORY offers geographically arranged those who develop into supervisory work). lists of the leading art organizations. State retirement plan. Unusual health and life insurance policies. Sick leave. One month schools. museums, galleries. graphic art vacation. No entrance or other examinations. clubs, industrial art societies. to name a Greater Cleveland has over a million popula- few. Names of oflicers, directors, etc.. tion, excellent orchestra, museums, shopping, are given. The Directory is available at Great variety of backgrounds. Good opportunities for experience in high-quality library $17.50 net pp. Published 1955. service. Write Personnel Supervisor, Cleveland Public Library, Cleveland 14, Ohio. Spowored by the Arnericart REFERENCELIBRARIAN to take charge of Law Federation o/ drts Reading Room. Library school graduate. Aca- Edited by Dorothy B. Gilbert demic status. Salary schedule, $3600-$4400 (including cost of living bonus). Initial salary according to qualifications and experience. An- nual increase $250. 35% hour week. One R. R. BOWKER CO. month's vacation. Duties to commence in July. 62 W. 45~~STREET Apply to: The Librarian, University of Al- berta, Edmonton, Alberta, Canada, stating age, NEW YORK36, N. Y. nationality, qualifications and experience, and enclosing a recent photograph and addresses of three references. PLEASE MENTION SPECIAL LIBRARIES IEN ANSWERING ADVERTISEMENTS 222 SPECIAL LIBRARIES IMPORTANT Presidential election year ma this reference book a "must" ! libraries. microprint, n. A graphic image on an opaque base, printed in reduced size by photography THE PRESIDENTS WORDS or a photomechanical process and usually An Index viewed with a suitable enlarging device. * By RALPH J. SHOEMAKER A coniplete index of President Eisen- hower's ~ublicutterances. Many direct quotations listed. Volume 11-June 1954 thru Decem- ber 1955 (just off the press) 168 pages-$5.00 Volume I -June 1952 thru May 1954 (still available) 118 pages- $3.00 Send order to RALPH J. SHOEMAKER he Kodagraph 4024 Gloucester Road Microprint Reader Louisville 7, Ky. lets you read microprint cards in complete comfort MAGAZINE SUBSCRIPTIONS The screen is green and tilted 11" because that for seems to be easiest on the eyes. There's no need to turn down the lights. The Reader sits handily SPECIAL LIBRARIES on a desk or small table. Faxon's Librarians Guide You feed microprint cards into a Kodagraph Microprint Reader like paper into a typewriter. free on request It takes any size card up to 855 x 14 inches. For the very best subscription ser- Where do you get microprint cards? Various vice at competitive prices - ask publishers offer microprint card editions of about our Till Forbidden plan. standard works and periodicals. Other publishers are also prepared to make microprint F. W. FAXON CO., INC. cards of your own literature and reports. (Send 83-91 Francis Street Boston 15, Mass. them a whole library and get it back reproduced on cards that fit a small desk file.) Continuous Library Service Since 1886 Where do you see a Kodagraph Microprint Reader? Fill out the coupon and we'll let you know where the nearest dealer is. ------ALBERT DAUB & CO., INC. EASTMAN KODAK COMPANY; BOOKSELLERS Burineu Photo Method. Dkkh *I5 1 257 Fourth Avenue Rochester 4, N. Y. New York 10, N. Y. PIeow send me tho information checkd I Whm I can sea a Kodaproph Micropinl Rwder. Careful, expert attention to the Folder on the Reader and sample microprint card. DOMESTIC OList of publishers of microprint cards and monufoctumrr Librarians' needs, and of micro~rintcards to order. i FOREIGN,for New Books Out-of-the-way Publications Out-of-Prints Ours is a complete personalized service.

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PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS 224 SPECIAL LIBRARIES BOOTH 18

SPECIAL L.IBRARIES CONVENTION

The H. W. Wilson Company

You are cordially invited to visit Booth 18 at the William Penn Hotel during the Special Libraries Convention. On display will be many of the famous H. W. WILSON indexes and bibliographies including: Occupational Literature Agricultural lndex Library Literature International lndex Industrial Arts lndex Educational Film Guide Filmstrip Guide . . . and many other publications along with catalogs and circulars for your study. Another annual volume of The New York news sources you keep on file. The thou- Times Index-the 1955 edition-will soon sands of skillfully written news sum- be off the press. It will bring you around maries give all the basic facts to save you 1,300 pages of information on last year's many hours of tedious research. events, and the people involved in them. The 1955 volume of The New York Over a half million facts condensed Times Index will be printed on long-last- from the news that appeared in The Times ing rag paper, and attractively bound in during 1955 are in this new volume. This library buckram. It can be purchased sep- great wealth of source material is organ- arately for $35, or with a year's subscrip- ized under thousands of alphabetically tion to the twice-a-month Index at the arranged headings that identify subjects, low price of $50.. . a combination rate persons, organizations and geographical that saves you $20. locations. Under each heading, of course, If your library has not arranged for a the events are listed and summarized in copy of this time-saving guide to the news chronological order. of 1955, we suggest you hurry in your You'll find that each news reference is order. Almost the entire press run is ear- dated to show when (and where) the story marked for distribution to current New appeared in The New York Times. . . or York Times Index subscribers. There when it may have been mentioned in other won't be many copies left!

THE NEW YORK TIMES INDEX Times Sqmre, Net(. York 36, N. E

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