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Hockey Australia Warilla Womens Hockey Club Hockey Australia HA National Database Policy 1. Introduction Hockey Australia (HA) and each affiliated State or Territory hockey association (HA Affiliate) have agreed to coordinate their respective resources to develop a national database (Database) of hockey clubs, associations and players for use by HA and HA Affiliates for a range of agreed purposes. HA's Database complies with the HA Privacy Policy and legislative requirements governing the collection, storage, use and disclosure of personal information in the Australian Privacy Principles contained in the Privacy Act 1988 (Cth). HA a nd the HA Affiliates have endeavoured to ensure the development and management of the Database reflects the interests and requirements of each level of the sport of hockey in Australia. To view HA's Privacy Policy, please visit - https://cdn.revolutionise.com.au/cups/hockeyaus/files/mbro3w9dfklwalxs.pdf. This Policy outlines the rights and obligations of all persons and organisations to which the Database applies. 2. Intellectual property Subject to the specific agreement in place between HA and the third party contracted by HA to develop the Database (Third Party Contractor), the Intellectual Property Rights in the computer software used to operate the Database is owned by the Third Party Contractor. HA Affiliates acknowledge and agree that HA retains ownership of all Intellectual Property Rights in relation to the Database, all data contained within the Database and any associated information which HA or the Third Party Contractor may obtain from HA's use of the Database, including but not limited to player or member information. Accordingly it is acknowledged and agreed by all parties that HA in its sole discretion retains the right to: a. use the Database in accordance with the objects of HA and this Policy; b. sub-licence the use of, and access to, the Database to HA Affiliates and other affiliated bodies in accordance with this Policy; c. take all necessary steps to protect the rights and value in the Database from infringement by unauthorised persons or organisations; and d. make such upgrades and amendments to the Database as may be required from time to time to maintain the functionality and value of the Database. For the purpose of this Policy, 'Intellectual Property Rights' mean statutory and other proprietary rights in respect of trade marks, patents, copyrights, designs, confidential information, know-how and all other rights with respect to intellectual property. 3. Privacy Information contained in the Database will be collected, used and disclosed in accordance with the HA Privacy Policy available at https://cdn.revolutionise.com.au/cups/hockeyaus/files/mbro3w9dfklwalxs.pdf and the Privacy Act 1988 (Cth). HA will make available to relevant organisations a standard privacy collection notice which must be provided to a person when personal information is being collected. It is recognised that the compilation of the Database is both reasonable and necessary for, amongst other things, the effective administration of the sport of hockey throughout Australia. 4. Access to Database Access to the Database will be limited such that: a. each affiliated hockey club will only have access to, and the right to use, information collected by that club in respect of persons who are members of that club; b. each regional association will only have access to, and the right to use, information collected by that regional association or its affiliated clubs in respect of clubs and individual persons who are members of the regional association or its affiliated clubs; c. each State/Territory hockey association will only have access to, and the right to use, information collected by that association affiliated regional associations or affiliated clubs; and d. HA will have access to, and the right to use, all information contained in the Database however it is collected. It is acknowledged and agreed in relation to the Database that: a. each organisation entitled to access the Database must nominate designated personnel, who will be provided access on behalf of that organisation (Personnel); b. each organisation is authorised to enter information in the Database relevant to that organisation and to amend or delete that information entered by the organisation; Warilla Womens Hockey Club | 1/9 Colville Street Flinders NSW 2529 | 0401 342 738 | [email protected] | Page 1 of 11 c. the Third Party Contractor will enter an agreement with HA that imposes obligations in respect of confidentiality of information to which it has access by virtue of its services in relation to the Database; d. both HA and the Third Party Contractor are entitled to unlimited access and editing power in respect of the entire Database; e. HA may require State/Territory associations, regional associations or clubs to enter into an agreement in relation to the access and use of the Database and accompanying software; f. regional associations and clubs are responsible for entering the relevant information of each organisation's registered players and members into the Database, whether the information is entered by the registered player or member themselves or the regional association/club itself; and g. HA and State/Territory associations may be required to directly enter information of persons not captured by regional associations or clubs including, but not limited to, officials, trainers, medical and other support staff. 5. Training It is acknowledged and agreed that the personnel using the Database must receive training in its operation and use Database by HA representatives or representatives of the Third Party Contractor, as determined by HA from time to time, prior to accessing the Database. Each organisation entitled to access the Database must use its best endeavours to notify HA within a reasonable time of changes in approved personnel and ensure new personnel receive appropriate training prior to accessing the Database Data Collection Policy: Hockey Australia and State or Territory hockey associations, including the Australian Hockey League teams (together, 'Australian Hockey') collects your personal information to communicate with you in relation to information and offers from Australian Hockey and to provide Australian Hockey's products and services. By providing your personal information you agree it will be disclosed to, and used by, Australian Hockey under the terms of this statement and Australian Hockey's Privacy Policy, which contains information about how you may access and seek to correct your personal information or complain about a breach of your privacy, and how Australian Hockey will deal with that complaint. Australian Hockey may disclose your personal information to other parties, including Australian Hockey's third-party service providers (Moodle - HockeyEd, Altius rt - Championships etc.) when required. Australian Hockey may use your personal information for internal direct marketing purposes. HA Privacy Policy: The protection of personal information is important to Hockey Australia (HA). HA is committed to respecting individual's privacy and the protection of personal information. This document sets out how HA may collect, hold and use personal information. By providing your personal information to HA (either directly or through an affiliated organisation), you consent to its use, storage and disclosure in accordance with this Privacy Policy. Why does HA collect personal information? Personal information' is information or an opinion (including information forming part of a database), whether true or not, and whether recorded in material form or not, about an individual whose identity is reasonably apparent, or can be reasonably ascertained, from the information or opinion. HA collects personal information in order to properly and efficiently carry out its functions, including to provide you requested products and services, and to facilitate the provision of marketing and promotion services that may be of interest to you. HA uses personal information only for the purposes for which it was provided and for directly related purposes (unless otherwise required by or authorised under law). We may state a more specific purpose at the point we collect your information. If you do not provide us with the information that we request, we may not be able to provide you with our products or services. What personal and sensitive information does HA collect? Personal Information 'Personal information' is information or an opinion (including information forming part of a database), whether true or not, and whether recorded in material form or not, about an individual whose identity is reasonably apparent, or can be reasonably ascertained, from the information or opinion. The information collected by HA about a particular person will vary depending on the circumstances of collection. It may include, but is not limited to, a person's contact details (name, email and/or postal address, phone number), date of birth, gender, credit card details, driver's licence number, passport number, insurance details, employment history, qualifications or communication history with HA. Warilla Womens Hockey Club | 1/9 Colville Street Flinders NSW 2529 | 0401 342 738 | [email protected] | Page 2 of 11 Sensitive Information 'Sensitive information' is a type of personal information that also includes information or an opinion about an individual's racial or ethnic origin, political opinions, membership of a political association, professional
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