CONFERENCE PLANNING GUIDE 2019

1 INTRODUCTION

LOCATION OCCUPANCY TAX AND SALES Omni Hotel Downtown is a luxury hotel that surrounds TAX EXEMPTIONS you with comfort and style. Enjoy our well-appointed Tax exempt groups must provide a tax exemption form accommodations with spectacular views. With the heart of the to their CSM 30 days prior to the event start date for both thriving downtown business center at your doorstep, you’ll be occupancy tax and sales tax exemption. steps away from the Austin Convention Center and the Texas For occupancy tax exemptions, unless reservations are paid State Capitol. The 6th Street Entertainment District is walking for by the same credit card/MOP or the rooms are routed to distance from the hotel. The hotel is located just 8 miles from a master account, we must have a tax exempt form for each Austin-Bergstrom International Airport. individual guest. These need to be given to the front desk as the guest is checking in. EVENT PLANNING Omni Austin Hotel Downtown is dedicated to meeting the ACCOMMODATIONS specific needs of the most demanding programs, offering Relax in the grand comfort of one of our Texas-sized guest a professional, yet relaxed setting with gracious service rooms and enjoy the view of the 200-foot atrium or the and hospitality. Our fully-coordinated event planning, glittering city skyline. With 392 guest rooms, including 301 comprehensive state-of-the-art audiovisual capabilities and deluxe rooms, 45 club rooms, 42 one-bedroom suites and world-class amenities make Omni the destination of choice three two-bedroom suites, we can accommodate all rooming for productive programs. needs. Our guest rooms provide comfort and convenience for the business and leisure traveler. Luxurious bedding and CONFERENCE SERVICES MANAGER linens, nightly turndown and room service are just a few of the amenities your guests will enjoy while staying at Omni After receipt of your signed contract, an experienced Austin Hotel Downtown. conference services manager (CSM) or catering manager (CM) will be assigned to assist you in planning all the details of your program. Omni’s conference services department has certified CONFERENCE ROOMS meeting professionals on staff. Your CSM/CM will help you Fourteen conference rooms offer projection capabilities for with guest and meeting room arrangements, audiovisual, multi-screen presentations, video recording, stereo sound, recreation and special functions. Detailed, advanced planning speech enhancement for both speakers and audience and is the key to an effective business meeting or recreational T-1 high-speed internet capabilities. Conference rooms are outing. selected to accommodate your particular requirements in terms of meeting format and audiovisual needs. TAXES AND SERVICE CHARGES 8.25% SALES TAX SIGNAGE 6% MEETING ROOM RENTAL TAX In an effort to maintain the ambiance of the public space 9% CITY TAX for all our groups, your CSM will assist you with effective 6% STATE TAX placement of your event signage. All signage must be 24% FOOD AND BEVERAGE SERVICE CHARGE (TAXABLE) tasteful and professionally printed. The conference services 24% MEETING ROOM SERVICE CHARGE (TAXABLE) department can assist with easels. Prior approval is required 24% AUDIOVISUAL SERVICE CHARGE (TAXABLE) to affix materials to walls, floor or ceilings of function rooms and public space. In the event this is done without our Any consideration for tax exemptions must be arranged and authorization, any damage done will be the responsibility of verified in advance. the client.

1 INTRODUCTION

CHECK-IN AND CHECK-OUT ROOM DELIVERIES

CHECK-IN TIME | 3 P.M. $3 PER NON-PERSONALIZED ITEM DELIVERED TO CHECK-OUT TIME | 12 P.M. GUEST ROOM AT THE SAME TIME

Early check-in requests cannot be guaranteed and will depend $5 PER PERSONALIZED ITEM DELIVERED TO GUEST ROOM on hotel occupancy the evening prior. Requests for late check- If items need to be delivered prior to check-in, outs must be approved by the Front Desk Manager on the day there will be an additional $1 per item surcharge. of departure. It’s the hotel's policy to not deliver gifts to rooms with “Do Not Disturb” signs posted. Photo ID will be required from each guest at check-in for These items will be left at the front desk for the guest. A message will be left by security purposes. Each guest will also need to present a credit phone to notify guests who have an item waiting for them at the front desk. or debit card at check-in (unless all charges are to the Master Account). Please recommend that your guests use credit cards (not debit cards). Credit cards will be pre-authorized for the INTERNET CONNECTIVITY room rate plus $50 per person per night on arrival to ensure We offer complimentary Wi-Fi in all guest rooms for our Select funds are available. If a debit card is used, a hold will be placed Guest® members. For non-Select Guest members, internet is on the card for the room rate plus $50 per person per night available for $9.95 per 24-hour period. You may purchase an from the guest’s account. This hold will be released three to upgrade for a faster speed for $14.95 per 24-hour period. T-1 five business days after check-out. lines are also available in meeting rooms. Please check with Encore Productions for meeting room pricing. Due to limited availability, the hotel cannot guarantee requests for king beds. Reservations not canceled 48 hours prior to arrival will be subject to one night room and tax cancellation fee. PERSONAL ITEMS LEFT ON-SITE LUGGAGE DELIVERY AND You will be responsible for taking all of your personal items LUGGAGE PULLS with you at the conclusion of your program. Omni Austin Hotel Downtown is not responsible for any personal items left LUGGAGE DELIVERY AND PULLS | $5 IN AND $5 OUT, after the event. Please inform your attendees and vendors of PER ROOM this policy.

ADDITIONAL FEES GUARANTEES PET FEE | $100 PER ROOM We require the guaranteed number of people attending your event three business days prior to the event by 12 p.m. If no guarantee is received, the number of expected guests shown LUGGAGE STORAGE PRIVATE ROOM on the banquet event order will be considered the guarantee. ROOM RENTAL FEE | $100 TOTAL This number is not subject to reduction as preparations have LUGGAGE ROOM ATTENDANT | $50 PER HOUR, already begun. The hotel will not guarantee service of the same menu to more than a 5% increase in attendance over FOUR-HOUR MINIMUM your guarantee. You will be charged the guarantee number or the actual count, whichever is greater. SMOKING POLICY Omni Austin Hotel Downtown is a nonsmoking facility. A $250 cleaning fee will be charged if a guest should smoke in one of the guest rooms.

2 INTRODUCTION

SEATING GUEST FAX AND PHONE NUMBERS

Rooms will be set according to your instructions. Function PHONE NUMBER | 512-476-3700 rooms are assigned according to the anticipated number of FAX NUMBER | 512-397-4888 guests and the hotel reserves the right to reassign functions based on fluctuations in the number of attendees. Should you require your function room to be reset, you will incur LOCAL HOSPITALS, CLINICS an additional $150 labor charge. AND EMERGENCY SERVICES

ST. DAVID'S MEDICAL CENTER | 512-544-7111

FOOD AND BEVERAGE AUSTIN LAKES HOSPITAL | 512-544-5253 Omni Austin Hotel Downtown, as a licensee, is responsible for the administration, sale and service of all alcoholic beverages PHARMACIES in accordance with the applicable statutes of the Code of Texas and the regulation of the Texas Alcoholic Beverage Commission. WALGREENS Therefore, all liquor, beer and wine must be supplied by the 1920 E. Riverside Dr. Bldg. B | Austin, TX 78741 | 512-326-5228 hotel and consumed on the premises. When serving alcoholic CVS beverages, the state minimum age will be observed. The hotel 500 N. Congress Ave. | Austin, TX 78701 | 512-474-2380 reserves the right to refuse service to any person whom, in the hotel's sole judgment, appears intoxicated.

No food or beverage of any kind is permitted to be brought PACKAGE SHIPMENTS into or leave the hotel by the host of an event or the guest. The hotel will receive and store incoming packages prior to the beginning of the program. Any packages are subject to a $5 storage fee. For all incoming pallets, there will be a $75 CONFERENCE PRICING handling and storage fee for loading and unloading. Charges DANCE FLOOR $575 are based on weight of the pallet. Please ask your CSM for those fees. HEATERS $75 EACH Material should be sent using the following format: For additional furniture rentals and pricing, please contact your CSM. OMNI AUSTIN HOTEL DOWNTOWN ATTN | (CSM’S NAME) LOSS PREVENTION 700 SAN JACINTO BLVD. AND EMERGENCIES AUSTIN, TX 78701 The loss prevention department is staffed 24 hours a day, HOLD FOR (NAME OF GUEST) seven days a week. You can reach the loss prevention GROUP (NAME OF GROUP AND DATES) department by pressing ‘0’ and asking the operator to connect Outgoing FedEx shipping forms may be obtained from your you. In case of an emergency involving a guest from your CSM. Omni Austin Hotel Downtown assumes no liability conference, we are limited by HIPPA laws on the information for damages to packages packed by the sender or its agent. we can provide. Handling and shipping charges are the responsibility of the Guests can hire uniformed police officers by contacting the group and will be charged to the group’s master account or CSM/CM for rates. designated individual.

If group is using a freight company, the group will need to AUSTIN POLICE DEPARTMENT arrange pickup with said freight company during regular business hours. For emergencies, call 911 or 512-974-2000.

3 INTRODUCTION

HOTEL LOAD-IN AND LOAD-OUT BUSINESS CENTER Our main docks are located in the parking garage on level P1. Our business center is a 24-hour self-service center, accessed Access the garage using the entrance off of Brazos between with a room key. Computers, internet and printing are 7th and 8th Streets. Do not use the docks on your left; instead, available. Guests must have a credit or debit card to access proceed straight toward the mural wall. Please use either of the computers. There will be a $25 pre-authorization charge these two docks. when activating the computers. The first 15 minutes are complimentary and fees will be returned in a timely fashion if To access meeting space, proceed through the black double session does not extend over the initial 15 minutes. Boarding doors, and the freight elevator will be on your left. These passes are complimentary to print. Complimentary Wi-Fi is elevators are shared with housekeeping, so please plan arrival offered in the hotel lobby area. time accordingly. Your CSM can provide directions to your meeting space.

All deliveries should be coordinated through your CSM at least two weeks prior to the show. No load-in or load-outs may occur through the front of the hotel. Delivery vehicles must be moved as soon as they are unloaded. Trucks cannot be left on the property overnight.

Omni Austin Hotel Downtown will not be responsible for loading or unloading vehicles. Loading assistance can be arranged through your CSM at $35 per hour with a minimum of two hours. Two weeks notice is required. We cannot guarantee exclusive use of this loading dock. No dollies are available, so please be prepared with your moving equipment.

BALLROOM LEVEL SECOND FLOOR THIRD FLOOR

NORTH SALES & CATERING AUSTIN

EXECUTIVE SOUTH OFFICES

LONGHORN ROOM

LONE STAR

ROTUNDA ELEVATORS

FOYER BALCONY FIRST FLOOR SENATE CONGRESS

CAPITAL THE BALLROOM JUSTICE GOVERNORS REPRESENTATIVE CELLAR ELEVATOR LOBBY A B

BOARDROOM LOBBY FOYER BOUQUETS LIBERTY EXECUTIVE

4 TRANSPORTATION

FROM EAST | HOUSTON | USING HIGHWAY 290 WEST

Take I-35 North. Once downtown, take the 6th-12th Street exit and turn left under I-25 onto 8th Street. Continue three blocks on 8th Street to San Jacinto Blvd. Cross San Jacinto and the hotel entrance is on the left.

FROM EAST | HOUSTON | USING HIGHWAY 71

Take Highway 71 West to I-35 North. Once downtown, take the 6th-12th Street exit. Turn left under I-35 on to 8th Street. Continue three blocks on 8th Street to San Jacinto Blvd. Cross San Jacinto and the hotel entrance is on the left.

FROM WEST | USING LOOP 1 SOUTH

Exit 5th Street (will loop back under highway). Follow 5th Street to Trinity Street. Turn left on Trinity Street. Turn left on 8th Street. The hotel entrance is a few blocks up on the left.

FROM WEST | USING LOOP 1 NORTH

DRIVING DIRECTIONS Exit 5th Street and stay in the left lane. Yield right onto 5th Street. Take 5th Street to Trinity Street. Turn left on Trinity FROM AUSTIN-BERGSTROM Street. Turn left onto 8th Street. The hotel entrance is a few INTERNATIONAL AIRPORT blocks up on the left. Exit airport onto Highway 71 West. Go 1.5 miles and exit Highway 183 North. Continue on 2 miles to the 7th Street exit. Exit 7th Street and follow 3 miles to IH-35. At IH-35, turn right TRANSPORTATION onto the access road. Take the immediate left going under CAPITAL METRO BUS | ONE BLOCK IH-35 onto 8th Street. Go three blocks to 8th Street and San AUSTIN-BERGSTROM INTERNATIONAL AIRPORT | 11 MILES, Jacinto Blvd. The hotel entrance is on the left. 25 MINUTES

FROM NORTH | DALLAS/FORT WORTH OPTIONS FROM THE AIRPORT Take I-35 South into Austin. Once downtown, exit 8th Street and turn right on 8th Street. Continue three blocks on 8th Airport shuttle service is available through SuperShuttle for Street to San Jacinto Blvd. Cross San Jacinto and the hotel a fee. Call 512-258-3826. entrance is on the left. The Capital Metro Bus service furnishes public transportation throughout the city (one block from the hotel).

FROM SOUTH | SAN ANTONIO TAXI SERVICE | APPROXIMATELY $30 LIMO/TOWN CAR | STARTING AT $75 Take I-35 North. Once downtown, take the 6th-12th Street exit and turn left under I-25 onto 8th Street. Continue three blocks UBER AND LYFT ARE ALSO AVAILABLE. on 8th Street to San Jacinto Blvd. Cross San Jacinto and the hotel entrance is on the left.

5 TRANSPORTATION

PARKING W. 12TH ST. E. 12TH ST. TEXAS Overnight valet parking in underground lot ($44 plus tax for STATE 35 CAPITOL GROUNDS overnight guest) includes in/out privileges. W. 11TH ST. E. 11TH ST.

Overnight self-parking in underground garage ($32 plus tax for W. 10TH ST. E. 10TH ST. overnight guests). W. 9TH ST. E. 9TH ST. U.S. POST Oversized vehicle parking is available at an off-site lot OFFICE W. 8TH ST. E. 8TH ST. approximately three blocks away (fee). LAVACA ST. LAVACA RIO GRANDE ST. RIO GRANDE ST. NUECES ST. ANTONIO SAN ST. GUADALUPE ST ANTONIO SAN RED RIVER ST. W. 7TH ST. E. 7TH ST. PREMIUM PARKING | LOT P3020

W. 6TH ST. BANK OF E. 6TH ST. 710 Trinity St. | Austin, TX 78701 | 844-236-2011 AMERICA ROAD 35 FRONTAGE N. INTERSTATE FINANCIAL CENTER COLORADO ST. COLORADO BLVD. JACINTO SAN ST. TRINITY SAN JACINTO BLVD. JACINTO SAN PremiumParking.com/P3020 W. 5TH ST. E. 5TH ST. CVS PHARMACY

Motor coaches and large vehicles will not fi t in the front drive. W. 4TH ST. E. 4TH ST. Vehicles either need to reserve a permit for the sidewalk or FEDEX W. 3RD ST. E. 3RD ST. park across the street from the hotel. AUSTIN MOODY CONVENTION 35 THEATER CENTER CONGRESS AVE. CONGRESS ST. BRAZOS W. 2ND ST. E. 2ND ST.

OVERFLOW PARKING OPTIONS W. CESAR CHAVEZ ST. E. CESAR CHAVEZ ST.

ST. DAVID’S PARKING GARAGE 710 Trinity St. | Austin, TX 78701 | 512-610-3500

7 a.m.-9 p.m. | $15 BRIDGE AVE. CONGRESS 9 p.m.-7 a.m. | $7 24 hour | $10-$20

LAZ PUBLIC PARKING 406 E. 7th St. | Austin, TX 78701 | 512-472-4261 First nine hours | $12-$15 Daily max | $24

FIRST BAPTIST CHURCH GARAGE 901 Trinity St. | Austin, TX 78701 | 512-476-2625 Each 30 minutes | $3 Daily max | $24

IBC BANK PARKING GARAGE 816 Congress Avenue | Austin, TX 78701 | 512-397-4506 One hour | $6 Two hours | $10

LITTLEFIELD GARAGE 508 Brazos St. | Austin, TX 78701 | 512-536-1145 Each 20 minutes | $2 Daily max | $24

6 TOURS

AUSTIN BY NIGHT Discover the best of Austin in just one evening. This customized tour is great for getting exactly what you want from a night out. Choose three of the following activities:

• Craft beer tasting at a local brewery

• Barbecue dinner or dinner at a local restaurant

• Food truck dinner

• Food truck dessert

• City tour

• Live music show

PRICE | $160 PER PERSON.

TIME | FOUR HOURS

GROUP SIZE | MINIMUM 11 PEOPLE, MAXIMUM 25 PEOPLE

CSM will provide pricing for groups of 26 or more.

All tours include transportation costs unless noted otherwise. All tours and team building activities are subject to 8.25% state sales tax and a 15 day final count guarantee. Each participant in a tour and team building will be required to sign a TEXAS HISTORY TOUR participant agreement prior to the start of the event. Texas is a large state with an even larger history. This Texas history tour provides a continuous shuttle between three of the city’s major attractions. The first stop is the magnificent with its manicured grounds and awe- inspiring dome. Then you will jump back to the 1930s when the future president of the United States, Lyndon B. Johnson, emerged on the scene as a teacher and local politician. At the LBJ library and presidential museum, you will discover LBJ’s public and private life, including the JFK years, the Vietnam War, the Great Society and more. Finally, wrap things up at the Bob Bullock Texas History Museum, where you will discover the important events and people that shaped the Lone Star State.

PRICE | $145 PER PERSON

TIME | FOUR HOURS

GROUP SIZE | MINIMUM 11 PEOPLE, MAXIMUM 25 PEOPLE

CSM will provide pricing for groups of 26 or more.

7 TOURS

THE REAL AUSTIN TOUR Discover the best of Austin in just three hours. This fast paced “bucket list tour” gives each visitor a great snapshot of Austin. Guests will gaze at the Capitol’s dome, indulge on decadent treats, explore cool outdoor art, snap photos at city landmarks and check out unique neighborhoods only a local would know about. This tour is jam-packed with facts, history and trivia on everything from Whole Foods to the University of Texas campus and everyone from Michael to Willie Nelson. Once you are done with this tour, you will be able to say you “get” Austin — the history, people, music, culture, food and what keeps it “weird.”

PRICE | $90 PER PERSON

TIME | THREE HOURS

GROUP SIZE | MINIMUM 11 PEOPLE, MAXIMUM 27 PEOPLE

CSM will provide pricing for groups of 28 or more.

BEHIND THE SCENES LIVE MUSIC TOUR Ever wondered what makes music-obsessed Austin tick? Go HILL COUNTRY SAMPLER behind the scenes and uncover some of the icons that have Leave Austin and take a leisurely half-day visit to quaint given Austin its reputation as the “Live Music Capital of the Dripping Springs, the “Gateway to the Hill Country.” This city World.” You will visit the Moody Theater, home to ACL Live, offers the perfect blend of natural beauty, heritage and good for a private tour of this incredible, super modern venue. The old-fashioned hospitality. You will sample locally produced tour will be led by Scott Newton, an acclaimed 40-year staff beers, spirits and wines. Plus you will learn about the photographer, who will share anecdotes and experiences from craftsmanship, ingredients, passion and patience that goes his time snapping the stars. The tour then wraps up with a into making these drinks. show at one of Austin’s best-known live music venues. This tour provides a VIP look into the Austin music scene. PRICE | $215 PER PERSON

PRICE | BASED ON SPECIFIC CLIENT REQUIREMENTS TIME | FOUR HOURS AND AVAILABILITY OF ACL GROUP SIZE | MINIMUM 11 PEOPLE, MAXIMUM 27 PEOPLE

TIME | FIVE HOURS All tours include transportation costs unless noted otherwise. All tours and team building activities are subject to 8.25% state sales tax and a 15 day final count guarantee. Each participant in a tour and team building will be required to sign a participant agreement prior to the start of the event.

8 ACTIVITIES

TEAM BUILDING

GUACAMOLE & MARGARITA COMPETITION Each team will create their own guacamole and margarita in one hour during this team building exercise. The groups will then develop a name for their creations and present them for judging. Judging will be based on originality, presentation and taste. The participating company is responsible for prizes for the winners. The culinary team at Omni Austin Hotel Downtown will provide ingredients. Sauza Tequila will be used for the group’s margaritas. One staff member will pour the tequila as needed.

PRICE: INCLUDED WITH DINNER | $30 PER PERSON STAND-ALONE | $60 PER PERSON

TIME | 1.5 HOURS

GROUP SIZE | MAXIMUM EIGHT TEAMS

ALTERNATIVE CHALLENGE | CHILI OR SALSA MAKING

WHAT’S YOUR STORY? ON-SITE ACTIVITIES Every experience you have in life has a story shaped by a Omni Austin Hotel Downtown offers a number of on-site what, when, who and where. Throughout this scavenger-like experiences and team building activities for events. We hunt, you will visit four unique rooms to find clues, search for work with each individual group to ensure the activity is items and decipher codes. Once you have gathered all your customized just for you. Our staff will coordinate all information, you will use it to create your own story. aspects of your outings to provide an effortless process. PRICE | $60 PER PERSON Please contact your CSM for detailed information. TIME | 1.5 TO TWO HOURS

TEXAS EXPERIENCE | MECHANICAL BULL GROUP SIZE | MINIMUM 12 PEOPLE, MAXIMUM 27 PEOPLE WITH ATTENDANT CSM will provide pricing for groups of 28 or more.

PRICE | $2,150

TIME | THREE HOURS 60-MINUTE SOCIAL | QUICK TEAM BONDING BREAKS

CASINO PARTY We’re excited to wow your guests. We know you’re busy and it can be difficult to plan an off-site for your team, so we bring The glitz and glamour of Las Vegas brought to you. Prepare the fun to you at the hotel. Each month, we feature three to be amazed as your room is transformed into a fun-filled different hour-long social/team building events that are great casino. Set up and place your bets playing poker, blackjack, for a quick break and affordable price. Check with your CSM roulette, slots and more. for details on current events.

PRICE | CONTACT YOUR CSM PRICE | $30-$42

TIME | ONE HOUR

GROUP SIZE | MINIMUM 10 PEOPLE

9 ACTIVITIES

OFF-SITE ACTIVITIES

FISHING Experience the great outdoors with this fishing trip. Excursions include a guide, fuel, tackle and bait. A fishing license is required by Texas State Law. One day licenses are available at TXFGSales.com.

PRICE | CONTACT YOUR CSM

TIME | FOUR HOURS

SKEET SHOOTING

Shoot straight on custom skeet shoots created to accommodate each guest’s skill level and goals. From shotguns and ammo to professional instructors, everything you need is provided. Whether the event is aimed at team building or incentive fun, your company will enjoy the experience.

PRICE | CONTACT YOUR CSM

TIME | THREE HOURS

GROUP SIZE | MINIMUM SIX PEOPLE, MAXIMUM 20 PEOPLE VOLUNTEER AT THE CENTRAL TEXAS FOOD BANK

One in seven Americans rely on food banks to feed THE RANGE AT AUSTIN themselves and their families. Omni Austin Hotel Downtown The Range at Austin is one of the finest precision shooting has partnered with the Central Texas Food Bank to make a range in the country. The 52,000 square-foot facility meaningful impact in the Austin community and now, your encompasses more than a targeting range; this fully group can join in our plight to “Say Goodnight to Hunger.” integrated entertainment facility is the preferred location Volunteers are the heart and soul of the Central Texas Food for seasoned shooters and is a welcoming environment for Bank. Join the 17,000 volunteers who gave their time last curious beginners. This is not your typical gun range. The year to make a difference in someone else’s life. Your group Range at Austin’s premium shooting facility features top-of- can volunteer in the warehouse sorting food donations the-line amenities like innovative targeting systems, world- and help ensure all distributed food is safe, healthy and class training and instruction, private event space and one of high quality. You’ll inspect, clean, sort, box and make food the largest selections of guns in Texas. For more information, donations ready for distribution to partner agencies and contact The Range Event Coordinator at 737-802-3700. the families they serve.

TIME | 2.5 TO THREE HOURS All tours and team building activities are subject to 8.25% state sales tax and a 15 day final count guarantee. Each participant in a tour and team building will be SHIFTS: required to sign a participant agreement prior to the start of the event. MONDAY–SATURDAY | 9 A.M.–12 P.M. AND 1:30–4:30 P.M. TUESDAY AND THURSDAY | 6–8:30 P.M.

For more information or to sign up for a shift, visit the food bank website at CentralTexasFoodBank.org/Get-Involved/Volunteer. If you have questions about scheduling your shift, contact [email protected]. For more community service team building experiences, please contact your CSM.

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