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Color profile: Generic CMYK HowTo-Tghtprinter profile (8) / How to Do Everything with Microsoft Office PowerPoint 2003 / Finkelstein / 222972-1 / Front Matter Composite Default screen blind folio i Microsoft® Office PowerPoint® 2003 Ellen Finkelstein McGraw-Hill/Osborne New York Chicago San Francisco Lisbon London Madrid Mexico City Milan New Delhi San Juan Seoul Singapore Sydney Toronto P:\010Comp\HowTo8\972-1\fm.vp Wednesday, August 20, 2003 10:49:49 AM Color profile: Generic CMYK HowTo-Tghtprinter profile (8) / How to Do Everything with Microsoft Office PowerPoint 2003 / Finkelstein / 222972-1 / Chapter 1 Composite Default screen Blind Folio 1:ii McGraw-Hill/Osborne 2100 Powell Street, 10th Floor Emeryville, California 94608 U.S.A. To arrange bulk purchase discounts for sales promotions, premiums, or fund-raisers, please contact McGraw-Hill/Osborne at the above address. For information on translations or book distributors outside the U.S.A., please see the International Contact Information page immediately following the index of this book. How to Do Everything with Microsoft® Office PowerPoint® 2003 Copyright © 2003 by The McGraw-Hill Companies. All rights reserved. Printed in the United States of America. Except as permitted under the Copyright Act of 1976, no part of this publication may be reproduced or distributed in any form or by any means, or stored in a database or retrieval system, without the prior written permission of publisher, with the exception that the program listings may be entered, stored, and executed in a computer system, but they may not be reproduced for publication. 1234567890 CUS CUS 019876543 ISBN 0-07-222972-1 Publisher Brandon A. Nordin Vice President & Associate Publisher Scott Rogers Acquisitions Editor Margie McAneny Project Editor Carolyn Welch Acquisitions Coordinator Tana Allen Technical Editor Geetesh Bajaj Copy Editor Carolyn Welch Proofreader Claire Splan Indexer Claire Splan Composition George Toma Charbak, Tara A. Davis, Kelly Stanton-Scott Illustrators Kathleen Fay Edwards, Melinda Moore Lytle, Lyssa Wald Series Design Mickey Galicia Cover Series Design Dodie Shoemaker Cover Illustration Eliot Bergman This book was composed with Corel VENTURA™ Publisher. Information has been obtained by McGraw-Hill/Osborne from sources believed to be reliable. However, because of the possibility of human or mechanical error by our sources, McGraw-Hill/Osborne, or others, McGraw-Hill/Osborne does not guarantee the accuracy, adequacy, or completeness of any information and is not responsible for any errors or omissions or the results obtained from the use of such information. P:\010Comp\HowTo8\972-1\fm.vp Wednesday, August 20, 2003 10:49:49 AM Color profile: Generic CMYKHowTo-Tght printer profile(8) / How to Do Everything with Microsoft Office PowerPoint 2003 / Finkelstein / 222972-1 / Front Matter Composite Default screen Blind Folio FM:iii To MMY, who taught me how to dive deep within and find the foundation of happiness and success within me. P:\010Comp\HowTo8\972-1\fm.vp Wednesday, August 20, 2003 10:49:49 AM Color profile: Generic CMYKHowTo-Tght printer profile(8) / How to Do Everything with Microsoft Office PowerPoint 2003 / Finkelstein / 222972-1 / Front Matter Composite Default screen Blind Folio FM:iv About the Author Ellen Finkelstein has written several computer books on AutoCAD, PowerPoint, and Flash. Her previous book on PowerPoint was How to Do Everything with PowerPoint 2002. She writes numerous articles, especially on AutoCAD and PowerPoint, including a quarterly article, “Creative Techniques,” in Presentations magazine. Ellen provides consulting on web site and presentation content. She maintains a web site of AutoCAD, PowerPoint, and Flash tips and techniques at http://www.ellenfinkelstein.com. About the Technical Editor Geetesh Bajaj, based in India, is a Microsoft PowerPoint MVP (Most Valuable Professional). He runs the Indezine.com and PowerPointed.com sites that contain extensive PowerPoint-related content including reviews, tutorials, and a bi-weekly PowerPoint Ezine. He’s also a contributing editor for Presentations magazine. P:\010Comp\HowTo8\972-1\fm.vp Wednesday, August 20, 2003 10:49:49 AM Color profile: Generic CMYKHowTo-Tght printer profile (8) / How to Do Everything with Microsoft Office PowerPoint 2003 / Finkelstein / 222972-1 /Front Matter Composite Default screen Contents Acknowledgments . xii Introduction . xiii PART I Create a Presentation CHAPTER 1 Get Started with Presentations . 3 Get Your Message Across . 4 Open a Presentation . 5 Start PowerPoint . 6 Use the Getting Started Task Pane . 6 Use the Open Dialog Box . 8 View a Presentation . 11 Look at the Screen . 11 Get the Most out of the Toolbars and Menus . 13 Use the Appropriate View . 14 Move Around a Presentation . 19 Use the Task Panes . 19 Get Help When You Need It . 19 Save a Presentation . 20 Save So You Can Find It Fast Next Time . 23 Back Up Your Presentations . 23 Summary . 24 CHAPTER 2 Create Your First Presentation . 25 Create Your Presentation . 26 Use the AutoContent Wizard . 27 Choose a Background Design . 29 Start from Scratch . 32 Start a New Presentation from an Existing One . 32 Lay Out a Slide with AutoLayouts . 32 Complete the Presentation Structure . 35 Structure a Presentation from an Outline . 36 Understand Outlines . 37 Create an Outline in PowerPoint . 38 Import an Outline . 42 Add Text to a Presentation . 45 v P:\010Comp\HowTo8\972-1\fm.vp Wednesday, August 20, 2003 10:49:49 AM Color profile: Generic CMYKHowTo-Tght printer profile(8) / How to Do Everything with Microsoft Office PowerPoint 2003 / Finkelstein / 222972-1 / Front Matter Composite Default screen vi How to Do Everything with Microsoft Office PowerPoint 2003 Use Text Placeholders . 46 Create Text Boxes . 47 Place Text in AutoShapes . 49 Use WordArt . 50 Eliminate Spelling and Style Errors . 54 Check Spelling . 54 Use the Style Checker . 55 Find Synonyms . 57 Create a Summary Slide . 58 Complete a Presentation: Tutorial . 59 Develop the Framework . 59 Add Slides . 61 Add a Chart . 62 Move a Slide . 64 Add Animation . 65 View the Slide Show . 65 Summary . 66 CHAPTER 3 Edit Text . 67 Edit for Clarity . 68 Move and Copy Text . 69 Use the Clipboard Task Pane . 70 Edit Placeholder Text . 71 Edit Text in AutoShapes and Text Boxes . 76 Edit WordArt Text . 78 Add Symbols . 79 Use AutoCorrect . 80 Act on Data with Smart Tags . 82 Choose Text with Style . 84 Use the Right Font for the Message . 84 Make a Font Bigger or Smaller . 85 Add, Delete, and Rearrange Slides . 89 Work in Slide Sorter View . 89 Import Slides from Other Presentations . 90 Keep a Slide Library . 92 Summary . ..