1. Go to bookings.office.com and sign in with your Stockton email
2. After entering your email, you will be prompted to enter your Stockton credentials
3. Once you’ve logged in, click on Get it now
4. To begin creating your own scheduling calendar, click on Add a booking calendar
5. Name your calendar and give it a description if you’d like. Click Continue
6. Once the calendar is created, click on the Booking Page tab to begin setting your availability
7. Check the box that reads “Disable direct search engine indexing of booking page”. This will prevent your calendar page from being searched on Google or Bing
8. Under Scheduling policy, you can adjust the duration of your advising meetings. If you need to set a break, make an event in your Outlook calendar and Bookings will adjust around that
9. Check both boxes under Email notifications to ensure you, and your preceptees receive email notifications for appointment bookings
10. Under the Availability header, change the General availability dropdown menu to Not bookable, because later you will be setting specific availability times in this tutorial
11. Click on Set different availability for a date range
12. This will show the dates where you can choose when to host your sessions
13. Begin by setting identical start and end dates for your first advising day. Make sure the dropdown menu is set to Bookable when staff are free (Note where the cursor is on each picture)
14. To set your second advising date, click on Set different availability for a date range
15. Repeat the process from Step 13 to create a second advising date as well as any others after that
16. Under the Region settings header you will also want to make sure the “Always show time slots in business time zone” box is checked, in order to show your booking calendar is always in your time zone
17. Click Save and publish at the top of the page when you are done editing, to finalize any changes
18. If you’d like to temporarily or permanently disable access to your Bookings page, click Unpublish to make it inaccessible to other users
19. Navigate to the Staff tab on the left-hand menu, where you can set specific availability windows on each advising date
20. Under Manage staff, click on your own name. This will bring up the Availability window
21. In Availability, be sure to uncheck the Use business hours box
22. From here, you can choose a start time for one of your advising days, as well as a lunch break
23. To add a new availability interval for the specific day, hit the plus sign to the right of the respective day
24. Be sure to add an end time for your lunch break, as well as a time to end your availability for that day
25. Repeat the process for your other advising dates (Wednesday in this example)
26. Remove all unavailable days by clicking on the respective date’s X button
27. Your availability will look like this after removing all your unavailable days
28. Click Save at the top of the screen to finalize your changes
29. To establish a duration for your meetings, as well as different types of meetings for different classes of advisees, click the Services tab
30. Click on Add a service at the top of the screen
31. Enter a name for the meeting type. For this tutorial we will use “Freshman/Sophomore Meeting” as the name
32. In the location field, designate a place to meet
33. In the default duration field, you can set how long your meetings will last. These can be set in increments of 5 minutes
34. Remove the default email reminder by clicking the X button
35. You can add your own personalized email reminder by clicking Add an email reminder
36. Under Online scheduling options, Uncheck the default scheduling policy box to set a custom policy for this meeting
37. Make sure Time increments under Scheduling policy match with your meeting duration
38. Because you established your availability dates earlier, remove whichever one isn’t appropriate for this class of advisees.
39. Click Save to finalize all changes
40. Repeat the process to set up your second advising date
41. Return to the Booking page tab by clicking on it, and then click on Open published page to access your Bookings page.
42. Copy the web address under Share your page to paste into emails, Blackboard, or other communication mediums. This will be the web address that students/preceptees use to access your advising calendar
43. To check for any appointments that have been made, click on the Calendar tab. Alternatively, you can also view them in your Outlook Calendar