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Agenda of Rātana Community Board Meeting RĀTANA COMMUNITY BOARD MEETING Date: Tuesday, 18 May 2021 Time: 6.30 pm Venue: Ture Tangata Office Ihipera-Koria Street Rātana Pa Chair: Mr Charlie Mete Deputy Chair: Mr Jamie Nepia Membership: Mr Lequan Meihana Mr Charlie Rourangi Mrs Soraya Peke-Mason Cr Waru Panapa His Worship the Mayor, Andy Watson Phone: 06 327 0090 | Email: [email protected] | www.rangitikei.govt.nz Rātana Community Board Meeting Agenda 18 May 2021 For any enquiries regarding this agenda, please contact: Ash Garstang, Governance Administrator, 0800 422 522 (ext. 848), or via email [email protected] Contact: 0800 422 522 [email protected] www.rangitikei.govt.nz (06) 327 0099 Locations: Marton Bulls Head Office Bulls Information Centre- 46 High Street, Marton Te Matapihi 4 Criterion Street, Bulls Taihape Taihape Information Centre - Taihape Town hall 90 Hautapu Street (SH1), Taihape Postal Address: Private Bag 1102, Marton 4741 Fax: (06) 327 6970 Page 2 Rātana Community Board Meeting Agenda 18 May 2021 Notice is hereby given that a Rātana Community Board Meeting of the Rangitīkei District Council will be held in the Ture Tangata Office, Ihipera-Koria Street, Rātana Pa on Tuesday, 18 May 2021 at 6.30 pm. Order Of Business 1 Whakamoemiti.................................................................................................................. 5 2 Apologies .......................................................................................................................... 5 3 Public Forum ..................................................................................................................... 5 4 Conflict of Interest Declarations......................................................................................... 5 5 Confirmation of Order of Business ..................................................................................... 5 6 Confirmation of Minutes ................................................................................................... 5 7 Follow up Action Items from Previous Meeting ................................................................ 14 7.1 Follow-up Action Items from Previous Meetings ....................................................... 14 8 Chair’s Report ................................................................................................................. 16 8.1 Chair's Report - 11 May 2021 ..................................................................................... 16 9 Mayoral Update .............................................................................................................. 16 9.1 Mayoral Update - April 2021 ...................................................................................... 16 10 Reports for Information ................................................................................................... 23 10.1 Update on Rātana Playground Project ....................................................................... 23 10.2 Maori Wards ............................................................................................................... 23 10.3 Public Toilets............................................................................................................... 23 10.4 Cemetery - Access and Signage .................................................................................. 24 10.5 Frequency of Meetings ............................................................................................... 24 11 Late Items ....................................................................................................................... 25 12 Future Items for the Agenda ............................................................................................ 25 13 Next Meeting .................................................................................................................. 25 14 Whakamoemiti/Meeting Closed ...................................................................................... 25 Page 3 Rātana Community Board Meeting Agenda 18 May 2021 AGENDA 1 Whakamoemiti 2 Apologies 3 Public Forum 4 Conflict of Interest Declarations Members are reminded of their obligation to declare any conflicts of interest they might have in respect of items on this agenda. 5 Confirmation of Order of Business That, taking into account the explanation provided why the item is not on the meeting agenda and why the discussion of the item cannot be delayed until a subsequent meeting, enter item number be dealt as a late item at this meeting. 6 Confirmation of Minutes The minutes from 16 February 2021 are attached. Recommendation That the minutes of the Rātana Community Board Meeting held on 16 February 2021 (as amended/without amendment) be taken as read and verified as an accurate and correct record of the meeting. Page 5 Rātana Community Board Meeting Minutes 16 February 2021 ITEM ITEM 6 Rangitīkei District Council Rātana Community Board Meeting ATTACHMENT 1 Minutes – Tuesday 16 February 2021 – 6:30 pm Contents 1 Whakamoemiti ................................................................................................................ 3 2 Public Forum ................................................................................................................... 3 3 Apologies ......................................................................................................................... 3 4 Members’ Conflict of Interest ......................................................................................... 3 5 Confirmation of Order of Business and Late Items ......................................................... 3 6 Confirmation of Minutes ................................................................................................. 3 7 Chair’s Report .................................................................................................................. 4 8 Update on Te Roopuu Ahi Kaa Komiti ............................................................................. 4 9 Update on Rātana Playground Project ............................................................................ 5 10 Update on the Proposed MoU between Council and the Rātana Communal Board of Trustees.......................................................................................................................... 5 11 Ratana 25th Celebrations - Covid Management Response ............................................ 6 12 Ratana Ringaringawaewae (Workers) 25th Celebration Report .................................... 7 13 Mayoral Update .............................................................................................................. 7 14 Cemetery Register Alignment ......................................................................................... 7 15 Late Items ........................................................................................................................ 8 16 Future Items for the Agenda ........................................................................................... 8 17 Next meeting ................................................................................................................... 8 18 Whakamoemiti/Meeting Closed ..................................................................................... 8 The quorum for the Rātana Community Board is 3. Council’s Standing Orders (adopted 31 October 2019) 11.2 provide: The quorum for Community Boards, Council committees and sub-committees is as for Council, i.e., half the number of members if the number of members (including vacancies) is even or a majority if the number of members is odd. Page 6 Rātana Community Board Meeting Minutes 16 February 2021 Present: Charlie Mete (Chair) ITEM 6 Jamie Nepia Lequan Meihana Charlie Rourangi Cr Brian Carter ATTACHMENT 1 His Worship the Mayor Chief Executive Peter Beggs Cr Waru Panapa Also Present: Ms Grace Taiaroa Ms Josephine Renata Ms Doreen Gardner Ms Carolyn Bates Mrs Janine Simpson, Governance Administrator Page 7 Rātana Community Board Meeting Minutes 16 February 2021 1 Whakamoemiti ITEM ITEM 6 Mr Nepia provided the Whakamoemiti. 2 Public Forum ATTACHMENT 1 Ms Gardner mentioned an issue with the road leading up to the cemetery, driving up there is difficult in a car, there are numerous pot holes and you have to drive very slowly. Mr Mete advised that some work was being done, that road is on the agenda to have some gravel put down. It was also noted that it is a one-way road and needs widening, however it is not a Council Road it is privately owned by the Waipu Trust. Mr Mete is having a meeting with the Waipu Trust on other matters and will raise this issue then. 3 Apologies An apology was received by Soraya Peke-Mason. Resolved minute number 21/RCB/055 File Ref That the apology from Ms Peke-Mason be received Cr Carter/Mr Rourangi Carried 4 Members’ Conflict of Interest Nil. 5 Confirmation of Order of Business and Late Items That, taking into account the explanation provided why the item is not on the meeting agenda and why the discussion of the item cannot be delayed until a subsequent meeting, Council Proposal on Frequency of Community Board Meetings, be dealt with as a late item at this meeting. 6 Confirmation of Minutes The minutes from 10 November 2020 are attached. It was noted that the minute’s header had the date 8 September 2020, the correct date is 10 November 2020. Resolved minute number 21/RCB/056 File Ref Page 8 Rātana Community Board Meeting Minutes 16 February 2021 That the minutes of the
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