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Agenda Lebanon City Council March 6, 2019 5. Acceptance

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Agenda Lebanon City Council March 6, 2019 5. Acceptance AGENDA LEBANON CITY COUNCIL MARCH 6, 2019 5. ACCEPTANCE OF MINUTES: MINUTES TO BE ACCEPTED − February 6, 2019 (Regular Session) − February 20, 2019 (Regular Session) MOVED, to approve the minutes as presented in the March 6, 2019 agenda packet. Lebanon City Council March 6, 2019 Page 1 PAGE INTENTIONALLY LEFT BLANK Lebanon City Council March 6, 2019 Page 2 DRAFT CITY OF LEBANON CITY COUNCIL Minutes, Regular Session, February 6, 2019 Lebanon Middle School Cafeteria-3 Moulton Avenue 7:00 p.m. MEMBERS PRESENT: Mayor Suzanne Prentiss, Assistant Mayor Tim McNamara, Councilors Clifton Below, Bruce Bronner, Erling Heistad, Karen Liot Hill, Shane Smith, Jim Winny, and Karen Zook MEMBERS ABSENT: None STAFF PRESENT: City Manager Shaun Mulholland, Deputy City Manager Paula Maville, City Clerk Sandra Allard, Planning & Zoning Director David Brooks GUEST: Executive Councilor Michael Cryans, State of New Hampshire, District 1 _____________________________________________________________________________________ 1 2 Mayor Prentiss called the meeting to order at 7:00 PM. 3 4 1. PLEDGE OF ALLEGIANCE: 5 Councilor Bronner led the Council in the Pledge. 6 7 2. PUBLIC FORUM: 8 Mayor Prentiss made the Public Forum announcement. 9 10 3. OPEN TO PUBLIC: 11 There were no comments from the public. 12 13 4. RESOLUTIONS: 14 There were no resolutions. 15 16 5. ACCEPTANCE OF MINUTES: 17 • January 16, 2019 (Regular Session) 18 19 Councilor Bronner MOVED to approve the January 16, 2019 (Regular Session) Minutes as amended. 20 Seconded by Councilor Heistad. 21 *The vote on the MOTION passed 9-0. 22 Amend Page 5, Line 41: remove (6-0) and replace with (6-2). 23 24 6. APPOINTMENTS: 25 • Arts & Culture Commission: (Council Representative) 26 The Councilors recommended Councilor Zook to serve on the commission. A number of applicants are 27 applying to serve on the Commission. Karen Hill nominated Councilor Zook. 28 *The appointment was approved 8-0. 29 30 • Downtown Lebanon TIF Advisory Board: (Council Representative) Lebanon City Council March 6, 2019 Page 3 Lebanon City Council – Regular Session, Wednesday, February 6, 2019 Page 2 of 8 1 Councilors Hill, Below and Smith offered to serve on the TIF Advisory Board. Mayor Prentiss will 2 interview each of the counselors. A decision will be made at the next meeting. 3 4 • Heritage Commission: Lindamae Peck (Regular Member) 5 Assistant Mayor McNamara interviewed Lindamae Peck and recommended her reappointment. 6 Nominated by Assistant Mayor McNamara. 7 *The reappointment was approved 8-0. 8 9 7. PUBLIC HEARING ITEMS: 10 A. A public hearing for the purpose of receiving public input and taking action to amend 11 Ordinance No. 18, Salary Plan, Article II, Non-Affiliated Employees, by replacing the current 12 language and compensation and classification schedule with “Employees shall be paid in 13 accordance with the accompanying pay plan effective the first pay period of 2019 and with 14 the personnel rules and regulations implemented under Section 419:51 of the Charter of the 15 City of Lebanon.” 16 17 City Manager Mulholland said this is the mechanism to provide a salary increase for the nonaffiliated 18 employees. The four collective bargaining agreements have been executed. This has not been effective 19 for the non-affiliated employees and this will retroactively be put in place for those employees. 20 21 Mayor Prentis opened the public hearing. No members of the public spoke at this time. The public 22 meeting was closed. 23 24 ACTION: 25 Councilor Hill MOVED, that the Lebanon City Council recognizes the third of three presentations to 26 amend Ordinance No. 18, Salary Plan, Article II, Non-Affiliated Employees, by replacing the current 27 language with “Employees shall be paid in accordance with the accompanying pay plan effective first 28 pay period of 2019 (12/23/18) to the last pay period of 2019 (12/21/19) and with the personnel rules and 29 regulations implemented under Section 419:51 of the Charter of the City of Lebanon.” 30 RESOLUTION TO AMEND ORDINANCE NO. 18: RESOLVED, for the purpose of amending 31 Ordinance No. 18, Salary Plan, Article II, Nonaffiliated Employees. 32 33 BE IT FURTHER RESOLVED, that the Lebanon City Council, amends Ordinance No. 18, Salary 34 Plan, Article II, Non-Affiliated Employees, by replacing the current language and compensation and 35 classification schedule with “Employees shall be paid in accordance with the accompanying pay plan 36 effective first pay period of 2019 (12/23/18) to the last pay period of 2019 (12/21/19) and with the 37 personnel rules and regulations implemented under Section 419:51 of the Charter of the City of 38 Lebanon.” A revised compensation and classification schedule follows: Lebanon City Council March 6, 2019 Page 4 Lebanon City Council – Regular Session, Wednesday, February 6, 2019 Page 3 of 8 1 Seconded by Councilor Smith. 2 *The MOTION passed 8-0. 3 4 Lebanon City Council March 6, 2019 Page 5 Lebanon City Council – Regular Session, Wednesday, February 6, 2019 Page 4 of 8 1 8. OLD BUSINESS: 2 A. Westboro Yard 3 4 City Manager Mulholland has been working with the Mayor regarding the demolition of this yard in West 5 Lebanon. The State spent over $15,000 to assess asbestos and other contaminants that are present in the 6 buildings. They are already aware there are contaminants in the ground. The report has been emailed to 7 the Councilors. They have been working with the Governor and with the Legislative Delegation to ensure 8 there is funding in the Governor’s budget to get this demolition accomplished. The budget is due on 9 February 15, 2019. Mayor Prentiss detailed the meetings over the last year with several people at the 10 Governor’s Office where they discussed what could eventually be in this year’s budget for the project. 11 An assessment had to be done under State Contract to determine what it would cost to demolish the 12 buildings and remove the debris. The assessment determined the estimated cost to demolish and remove 13 the hazardous chemicals is $858,000. 14 15 Mayor Prentiss reached out to Executive Councilor Michael Cryans, District 1. They met at the site to 16 evaluate the yard and discuss why the City would like to clean up the yard. Mr. Mulholland said some 17 State Representatives are meeting with the Governor and will advocate to include this project in the 18 State’s final budget. The nonhazardous masonry debris could be taken to the City’s land fill and used for 19 road fill. Or they could leave it in the yard until it is needed. The City is negotiating a lease of this 20 property for City purposes, so there are some options. The City is considering offering to make the in- 21 kind contribution to handle the nonhazardous debris. The cost to the State to dispose of the debris would 22 be over $287,000. This is offering over 30% of the cost of the project at little cost to the City. 23 The Councilors discussed the benefits and risks of offering the in-kind contribution. The City has the first 24 rights of refusal to lease the property. There is also value in getting the buildings down even if the lease 25 is not obtained. Cleaning up the yard would be a contribution to the community. It may be a good 26 negotiation tool to help fund this project with in-kind services. The debris is worth $109 a ton and the 27 only cost to the City is using the City’s grinder to grind up the debris. After discussion and from a straw 28 poll perspective, there were no dissenting comments. 29 30 9. NEW BUSINESS: 31 A. Introduction & Discussion with Executive Councilor Mike Cryans 32 33 Mayor Prentiss welcomed Executive Councilor Michael Cryans to the Council Chambers. He gave a 34 brief presentation describing his District, his past work as a County Commissioner, and the work he is 35 doing with his constituents. He was asked by the Governor to recommend some additional projects to 36 fund if the Governor’s budget has some additional funds. He will recommend this project. He agreed 37 the Westboro Yard is an eye sore and it would be beneficial to clean it up. He would also like to get more 38 volunteers from District 1 on Boards and Commissions at the State level in Concord. When issues come 39 along that are significant to Lebanon, it will be helpful to have a voice at the Council. He is interested in 40 participating in any event that the City would like him to attend. He looks forward to working with the 41 City. 42 43 ACTION: No action is required. 44 45 B. Discussion and Set Public Hearing for February 20, 2019, re: placing the question 46 of whether to permit the operation of Keno games on the March 12, 2019 municipal 47 ballot. 48 49 Assistant Mayor McNamara asked to have this on the Agenda based on input from the Public at the 50 January meeting. This request came up last year and after lengthy discussions the Council determined Lebanon City Council March 6, 2019 Page 6 Lebanon City Council – Regular Session, Wednesday, February 6, 2019 Page 5 of 8 1 they would not put it on the ballot. The Assistant Mayor expressed his perspective and the research he 2 has done on Keno. He described Keno as a very different type of gambling than scratch cards or the 3 lottery. This type of a game tends to be more addictive because new numbers come up every five 4 minutes.
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