BARNE BARTON NEIGHBOURHOOD FORUM Decision report
1. Background
1.1 This report considers the application to designate a neighbourhood area in Barne Barton which has been submitted to Plymouth City Council under the Neighbourhood Planning (General) Regulations 2012 (the ‘Regulations’) on 6 June 2014 by the Barne Barton Neighbourhood Forum.
1.2 The consultation period for this application ran for a period of 6 weeks and ended on the 8 August. This was due to end on 25 July, however the site notices were found to have an incorrect date, a decision was made to start the 6 weeks again from the new posting date of 27 June 2014.
1.3 This is a revised boundary following an application made on 29th August 2013 that that the Neighbourhood Forum withdrew on 4 th June 2014 to consider a representation that had been received by the Defence Infrastructure Organisation
1.4 The applications for Barne Barton Neighbourhood Areas application has been published for consultation in accordance with the Regulations.
1.5 A Statutory Notice was placed on Council’s Neighbourhood Planning website and was updated to include all the relevant information and a link to the proposed Forums’ websites http://www.plymouth.gov.uk//barnebartonneighbourhoodplan.htm .
1.6 5 Public Notices were also displayed around Barne Barton and additional notices were provided for the Forum to put up.
2. Recommendations
1.1 Pursuant to Section 61F(5) and 61F(7) of the Town and Country Planning Act 1990 the council should approve the designation of the Barne Barton Neighbourhood Forum for the following reasons:
a) It is established for the express purpose of promoting or improving the social, economic and environmental well-being of the area that consists of or includes the neighbourhood area concerned. b) Membership has at least 21 individuals, membership includes: residents, land owners, ward councillors, other community groups, and people working in the area. The membership is drawn from different places in the neighbourhood and different sections of the community. c) The forum has a written constitution. d) A copy of the area boundary was submitted at the same time along with the area designation application
Version and date NOT PROTECTIVELY MARKED or PROTECT or RESTRICTED
Appendix 1 – Forum application form
NEIGHBOURHOOD FORUM APPLICATION FORM Planning Services
Please complete all sections and submit the application form to Planning Services, Civic Centre, Plymouth, Devon, PL1 2AA or email to [email protected] For further information, please contact the Planning Policy Team on 01752 305477 or email [email protected]
Contact details for chair person Title Mr
First name Bharat
Last name Patel
Address Tamar View Community Complex Ltd
Tamar View Community Centre, Miers Close
Postcode PL5 1DJ
Email [email protected]
Telephone 01752 365904
Name of Neighbourhood Forum Please provide the name by which your neighbourhood forum will be known Barne Barton Neighbourhood Fourm
Name of Neighbourhood Area (only one neighbourhood forum can be designated per area) Please give the name of the neighbourhood area and attach a map identifying the extent of the area Barne Barton Neighbour Forum Area
Version 1 – 19/7/13 Not protectively marked PLYMOUTH CITY COUNCIL
Members of the Neighbourhood Forum Please list the details of the members of the proposed neighbourhood forum. A minimum of 21 members is required; at least one person must live in the area, one person working in the area and one councillor. Name Resident Worker Councillor Land Other Owner 1 Peter Neale Chair Tamar View Community Centre
2 Catherine Cotton
3 Paul Stonehouse
4 Lynn Stonehouse
5 Duncan Webb
6 Karen Parr
7 George Wheeler
8 Deborah Sheikh
9 Melv Chislet Chair SABBR RA
10 Jeff Dawson X X Senior Youth Worker Tamar View Community Centre
11 Earnie Edgcombe Surestart Tamarfolk
12 Pippa Gregory Community Investment Officer Affinity Sutton HA
13 Alison Shaw Minister Parish Church
14 Debbie Burton LA Neighbourhood Regeneration Manager
15 David Brown Neighbourhood Warden
16 Pat Patel Tamar View Community Centre
17 Lisa Dawson
18 Nicky Street Chair Ocean View RA
19 Jane Ford
20 Andrew Parsonage
21 Laura Makepeace
22 Gareth Jones X Director DCH Group
In addition we would like to include the Voice And Influence Project and The Community Ambassadors both of which are active Young Peoples groups within the community and have been involve in the Neighbourhood Planning Process to date.
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Statement Please detail how the proposed neighbourhood forum meets the following condition contained in section 61F(5), Schedule 9 of the Town and Country Planning Act 1990 The Barne Barton Neighbourhood Forum was established for the express purpose of promoting and improving the social, economic and environmental well being of Barne Barton and the area to which the proposed Neigbourhood Area relates. The membership of the Forum is open to individuals who live in Barne Barton, individuals who work in Barne Barton, elected members of Plymouth City Council, representatives of community groups and other stakeholders who have an interest in Barne Barton for example Housing Associations and the Ministry of Defence. The proposed Forum comprises a minimum of 21 individuals whose names are listed above. The forum has a written constitition which is included with this application The proposed Neighbourhood Forum follows the prescriptions of Schedule 9 of the Localism Act 2011
Written constitution Please insert the text of the proposed neighbourhood forum’s written constitution or attach a copy Copy attached
NEIGHBOURHOOD FORUM APPLICATION FORM Page 4 of 11 PLYMOUTH CITY COUNCIL Declaration 1 hereby apply to designate a neighbourhood forum as detailed on this form and its accompanying information Name Bharat B Patel
Date 6 June 2014
Publication of applications on planning authority websites Please note, as required under the Neighbourhood Planning (General) Regulations 2012, a copy of this form and accompanying information will be published on the Plymouth City Council website. However, all personal information, with the exception of the name and address of the main contacts, will be redacted from the website. The complete form will be available to view in the council offices. If you require any further clarification, please contact the Neighbourhood Planning Team
For office use only: Completed correctly: Date Checked: Validating officer:
Appendix 2 – Submitted Constitution Barne Barton Neighbourhood Forum Constitution
Purpose and Objects
1.1 The Barne Barton Neighbourhood Forum (‘BBNF’) is a neighbourhood forum as defined in the Town & Country Planning Act 1990 as amended by the Localism Act 2011 (‘the Act’).
1.2 The purpose of BBNF is to further the social, economic and environmental well-being of the Barne Barton Neighbourhood as defined in section 2 below (‘the Area’) by acting for the Area under the provisions of the Act. 1.3 BBNF membership will be open to all residents, including young people, living in the Area, individuals working or carrying on business in the Area, land owners, local representative groups and Ward Councillors. BBNF will aim for as wide a representation of communities in the area as possible. Membership and organisation of BBNF are set out in section 3 below.
1.4 BBNF will produce and maintain a Neighbourhood Development Plan as defined in section 4 below.
1.5 BBNF may initiate Neighbourhood Development Orders or Community Right to Build Orders, identify Assets of Community Value, or carry out any other permitted actions.
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1.6 BBNF will act in accordance with General Policies and Principles set out in section 5 below. 2. The Barne Barton Neighbourhood Area (‘the Area’)
2.1 The Area shall be the area shown in the map in Appendix 1 and will be finally determined on designation by the relevant authorities.
2.2 The Area is the natural neighbourhood boundary of Barne Barton, part of the St Budeaux Ward
2.3 As defined, the Area includes three Lower Super Output Areas (LSOAs); E01015145, E01015146, E01015142. The area differs from the Council’s adopted neighbourhood boundary which excludes some roads and includes others which are part of two of the LSOAs that overlap with the Council’s St Budeaux neighbourhood. The Area includes the following roads excluded from the Council’s Barne Barton neighbourhood – Coldrenick Street, Haydon Grove, Rennie Avenue, Sithney Street and numbers 613 – 711 and 678 – 708 of Wolseley road. The Area excludes the following roads included in the Council’s Barne Barton neighbourhood – Little Ash Gardens, Little Ash Road, Normandy Hill, Vicarage Gardens and numbers 737 – 891 and 790 - 950 of Wolseley Road. 3. Membership and Organisation
Membership
3.1 Membership of BBNF is open to residents living in the Area, either as individual members or via representative bodies such as local businesses, community organisations. St Budeaux Ward Councillors, local neighbourhood service providers and landowners are also eligible to become Forum members. The secretary will maintain a register of Forum members.
3.2 Affiliate membership (non voting) is open to:
Affiliated organisations will be involved in the Barne Barton Partnership (a multi-agency partnership) and it’s sub groups. This will be listed in Appendix 2 and may change from time to time.
Forum Committee 3.3 A Committee comprising up to 21 members, of whom at least 11 shall be residents of the Area, will be elected at each AGM to carry out the day-to-day work of the Forum. The quorum for the committee will be 9 members, of whom at least 5 must be residents. Decisions will only be valid if they are carried by both a majority of all the voting members present and a majority of the voting members present who are residents of the Area.
3.4 The Committee will elect the following officers of the Forum from its number: Chair and Secretary. Officers will serve for one year and be subject to re-election, and there will be no limit to the number of terms an officer may serve. The Chair (or a committee member when acting as Chair) will have a casting vote at any Committee or General Meeting. 3.5 The Committee will direct and oversee the work of the Forum and will meet at least quarterly for this purpose.
3.6 Subcommittees or working parties may be appointed by the Committee to carry out specific tasks, to consider policies and to advise the Committee. Barne Barton Partnership (BBP) sub groups already exist so a clear link and representation of the Forum within the Barne Barton Partnership is crucial.
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BBP subgroups that currently exist are set out below and will work closely with BBNF to support delivery of the Neighbourhood Plan;
Barne Barton Green Space Forum Barne Barton Employment and Skills Sub Group Barne Barton and St Budeaux Youth Services Group – this includes work to support the Voice and & Influence Youth Forum and other young people’s projects 3.7 The Committee may co-opt up to three additional members to the Committee in any year. Co-opted members will have the same voting rights as other Committee members. A co-opted member may be elected as an officer.
3.8 Councillors representing the St Budeaux Ward will be invited to all Committee meetings and will have the same voting rights as other Committee members.
3.9 The Secretary will make draft minutes of General and Committee Meetings available to the members of the Forum within three weeks of the meeting unless impracticable. These draft minutes will be subject to confirmation at the following meeting. Organisations which are affiliated to BBNF will be encouraged to communicate such information to their membership.
Meetings
3.10 Annual General Meetings will be held in May or as close to such date as practicable. An Extraordinary General Meeting may be called by decision of the Committee or by 30 members of the Forum applying to the Secretary. For all General Meetings, a notice of the meeting and details of any resolutions to be put to it will be sent to all Forum members at least 21 days before the meeting.
3.11 At any General Meeting each member present will have one vote. Where practicable, arrangements will be made to enable members unable to attend to appoint a proxy. Decisions of General Meetings will be by simple majority except in the cases set out in section 6 below. The quorum for a General Meeting shall be 30 members.
Notices
3.12 Notices to members will be deemed delivered if sent to the member’s last notified email address, or (where no email address is given) sent by post to the last notified address. Finance
3.13 The Forum will have the power to raise funds as necessary for its activities, by grant, donation or any other appropriate means.
3.14 The Committee may open one or more bank accounts as necessary in the name of the Forum. All funds raised for the Forum will be held in such accounts. The Committee will nominate bank signatories.
3.15 The Committee will where necessary insure any assets it holds, and by insurance or otherwise indemnify its officers against liabilities arising from their work for the Forum.
3.16 Subject to funding, the Committee may commission advisory services, surveys or any other activity in support of the Objects.
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Register of Committee Members’ Interests
3.17 The Secretary will keep a Register of Committee Members’ Interests detailing any financial interests in the Area or any other interest which could be deemed to have an influence on decisions likely to come before the Committee. Members will abstain from voting on any matter in which they have a financial interest. 4 Neighbourhood Development Plan
4.1 The Barne Barton Neighbourhood Development Plan (NDP) will set out policies for the development and use of land within the Area. As provided for in the Act, it will be subject to extensive consultation and examination, including where appropriate a referendum within the Area.
4.2 The NDP will include, where appropriate, specific policies for identified parts of the Area. 4.3 The NDP will aim to; Set policies that will achieve the community’s vision and masterplan in the following themed priorities; A) Community – reinforcing a strong sense of community in Barne Barton B) Employment and Skills – strategic sites identified for employment C) Nodes of activity – to create a new heart and local focus of assets D) Gateways – to provide prominent gateways to celebrate Barne Barton E) Pedestrian and other transport connections – improved routes in and around Barne Barton F) Historic buildings – Conservation and development of Bull Point Barracks G) Open space and MOD lands – transfer, access and rationalisation of pitches and land H) Environmental improvements – redefine and deliver a higher quality of public space and boundaries
5 General Policies and Principles
5.1 BBNF will take the distinctive heritage of Barne Barton into account in all its actions, and will aim to ensure that all development in the Area preserves or enhances this character.
5.2 BBNF aim to improve services within Barne Barton, facilities and opportunities for residents. This will include releasing capacity of local residents, including young people, to bring back to Barne Barton a proud identity.
6 Amendments and Dissolution
6.1 Amendments to the body of this Constitution will be by decision of a General Meeting carried out in accordance with 3.10 and 3.11 above, with the exception that such a vote will only be carried if supported by 75% or more of those voting.
6.2 BBNF may be dissolved by decision of a General Meeting specifically called for this purpose and carried out in accordance with 3.10 and 3.11 above, with the exception that such a vote will only be carried if supported by 75% or more of those voting.
6.3 In the event of dissolution, any property or funds held by BBNF will be
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- subject to the agreement of the Members at General Meeting, allocated to one or more nominated organisations set up to continue the work of BBNF, or - in the absence of any such organisation and subject to any statutory regulations, distributed equally to the constituent local organisations who are its members (but not to individual members).
6.4 In accordance with the Act, a formal review of the functions and achievements of BBNF will be carried out five years after its formation. Following such review, and consultation with its members, BBNF will decide to continue, amend or dissolve itself as considered appropriate.
Constitution signed and adopted Date...... Signatures
Appendix 1 The Area
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Appendix 2 Barne Barton Partnership Members (Taken from BBP’s Terms of Reference) Partnership Membership Effective representation is key to the success of the Barne Barton Partnership and the Terms of Reference underpins the responsibility of becoming a member. The Membership should reflect the services that exist to support local residents within the Barne Barton Neighbourhood. They will include representation from local housing providers; statutory services from PCC, health, the Police and representation from the Voluntary and Community sectors. Nominated members work with local residents in Barne Barton. Each member will have one vote; if there is more than one member from an organisation they will have one shared vote. The Barne Barton Partnership is historically a large group of agencies reflecting the diverse range of agencies and organisations delivering services to local Barne Barton residents. Members Housing Associations, currently active; Affinity Sutton, DCHA, Sovereign Housing, Plymouth Community Homes, Sanctuary Housing Association Statutory Agencies, currently active; Devon and Cornwall Police Authority, PCC Neighbourhood regeneration, Tamar Folk Children’s Centre, PCC Youth Services, NHS Community Health Team, Riverside Primary School, PCC Planning Department, PCC Parks Department Ward Councillors
NEIGHBOURHOOD FORUM APPLICATION FORM Page 10 of 11 PLYMOUTH CITY COUNCIL Community and Voluntary Sector, currently active; Affinity Sutton Residents Association (SABBR), Tamar View Community Complex, Groundwork UK, St Boniface Church, Private Sector, currently active; MVV It is the Partnerships intention to encourage and support more local residents to participate and feed into the BBP. Residents and residents association/youth forum/other local groups representatives are welcome to attend meetings. Associate members will be invited according to current initiatives and priorities.
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