AGENDA #7 BOZEMAN SCHOOL DISTRICT NO. 7 BOARD ROOM #122, WILLSON SCHOOL MONDAY November 10, 2014 – 5:30 p.m.
5:30 p.m. MEGA ISSUE 1. Early Childhood Education Discussion
6:30 p.m. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PRESIDING TRUSTEE’S EXPLANATION OF PROCEDURES Recognition of visitors and explanation of procedures to be followed when addressing the Board. Please turn off cell phones.
MINUTES 9. Minutes of Previous Meetings
RECOGNITION AND AWARDS 36. Montana Global Educator of the Year Recognition 38. 2013-14 National Speech and Debate Association Societe DE 300 Award and 2013-14 Anne Sullivan AA Debate Coach of the Year 39. Golden Gavel Award
ACTION ITEMS - CONSENT Both Districts 41. Trustee Hayman Resignation 43. Revise/Restate Section 457(b) Deferred Compensation Plan 95. Personnel Actions 104. Financial Reports, Warrant Approval & Donations Elementary District 119. Chief Joseph Middle School Long Range Strategic Plan (LRSP) Report 120. Emily Dickinson Elementary School Long Range Strategic Plan (LRSP) Report 121. Hawthorne Elementary School Long Range Strategic Plan (LRSP) Report 122. Meadowlark Elementary School Long Range Strategic Plan (LRSP) Report
SUPERINTENDENT’S REPORT 123. Superintendent’s Report BOARD OF TRUSTEES 124. Requests, Calendar, Concerns, Reports, Future Agenda Items and Open Meeting Topics for Next Meeting PUBLIC PARTICIPATION ON NON-AGENDA ITEMS 127. Public Input Period: Members of the community are given an opportunity to make brief comments to the Board on any matters not included in the agenda.
ACTION ITEMS – SINGULAR Both Districts 128. Fine Arts Standards (Grades K-12) – Dance and Theater Development Update and Music and Visual Arts Adoption High School District 130. Approval of London Trip 2015-16 157. Interview and Appoint High School Trustee
DISCUSSION AND REPORTS 162. School District Enrollment Projections 169. Procedures for Selection of Replacement for Trustee Hayman
ADJOURN Public comment can be submitted electronically to [email protected] TITLE: EARLY CHILDHOOD EDUCATION DISCUSSION
CATEGORY: MEGA ISSUE DIALOGUE
ORIGINATED BY: Rob Watson, Superintendent
OTHERS INVOLVED: Darren Schlepp, Whittier Elementary School Principal; Chad Berg, Director of Special Education; Marilyn King, Deputy Superintendent Instruction; Steve Johnson, Deputy Superintendent Operations
DATA EXPANSION: Power Point Presentation, Early Edge Fact Sheet
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: Elementary and High School District DISCUSSION November 10, 2014
DISCUSSION: Mega Issue dialogue topics are part of the District Long Range Strategic Planning (LRSP) process. Mega Issues are issues of strategic importance, which represent choices the School District will need to make in defining the ultimate direction of its long-range plan.
This Early Childhood Education discussion relates to the following Mega Issue Question:
What can Bozeman Public Schools do to ensure our curriculum and instruction is best-of-class and truly aligned with our goal to prepare students to succeed and positively contribute in a global community?
Bozeman School District #7 is planning a pre-Kindergarten classroom at Whittier School in early 2015. The Whittier School program would provide pre-K students and their families a primary focus on the social and emotional aspect of learning, as well as early literacy and motor skills development to prepare students for a successful transition when starting kindergarten. The program will also utilize community partnerships to create comprehensive supports for young learners and their families.
Our Bozeman community understands that our children are one of Montana’s greatest resources. They are the future of our state and economy; however, not all children in Bozeman are getting the start they need to be successful. Whittier’s Pre-K program will offer families and children the opportunity to receive a high quality early childhood educational experience and will support the overall benefits of Pre-K research such as:
1. Pre-K greatly increases a child’s cognitive outcome 2. Pre-K improves school readiness and improves social and emotional growth 3. Children who participate in Pre-K are less likely to repeat a grade, require special education, or drop out of high school -1-
4. Pre-K offers important social benefits, better nutrition and health care. 5. Pre-K reduces delinquency and reduces the trend of substance abuse in the teenage years
Montana is one of ten states that offer no form of state funded Pre-K. Currently, some public school systems in Montana, including Great Falls, Missoula, and Hamilton, offer limited public preschool to students with and without disabilities.
The advantages of preschool are measurable and long lasting. These gains reach beyond the children, who will benefit both academically and socially, and these benefits will extend into the entire Bozeman community. Investing in our children in their early years is a necessary step for ensuring a bright future.
Panel members for this Mega Issue discussion include: Shannon O’Brien, Education Policy Advisor to Governor Bullock; Darren Schlepp, Whittier Elementary Principal; Chad Berg, Director of Special Education; Therese Alexander, Whittier Kindergarten Teacher; and Christine Lux, Assistant Professor Early Childhood Education & Child Services, MSU.
-2- 11/6/2014
Bozeman Pre-K Program at Whittier School An Early Child Preschool Program Presented to The Board of Trustees and our Community
November 10, 2014 OUR MISSION STATEMENT In a nurturing and play-based environment, our program builds a child’s self esteem and problem solving skills, while fostering respect for themselves and others. We teach the skills needed to successfully transition into kindergarten by fostering intellectual, physical, social, and emotional growth and we collaborate with community partners to support the needs of all families and children involved in our program.
GREAT FALLS PROGRAM VISITATION PARTICIPANTS
Darren Schlepp, Whittier Principal
Terese Alexander, Kindergarten teacher
Christine Lux, MSU Assistant Professor in Early Childhood Education
Ken Miller, Director of Head Start
Heather Grenier, Chief Operating Officer HRDC
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PROGRAM DEVELOPMENT AND TEAM GOALS
Attend Great Falls Preschool Visitation
Establish and Create Essential Components of a high quality program for our Whittier Model
Determine how to serve a specific population of Bozeman 4 year olds who currently would benefit from our Pre-K Program based on the Governor’s Early Edge Initiative.
WHAT WE LEARNED IN GREAT FALLS
Program housed in the Early Childhood Center including the following programs: (2 Head Start Classrooms, I private Preschool Program, 6 District Created Preschool Programs)
Funding for District Pre-K is a blend of Special Education and Title I dollars ($350K allotted for programs)
Students selected for the program are any 4 year old children who reside in one of the Title I Elementary’s neighborhood school boundaries.
Programs serve 82 regular public education students
Programs are 6 hour days with a half day option built in
Teachers have an Elementary Teaching Certification (16:2 teacher/para to student ratio)
MTSS Early Intervention Component (special education teacher liaison between Head Start and District Pre-K Programs for Early Intervention Support). This has significantly reduced the number of special education referrals in Kindergarten)
Challenges with model is primarily regarding future funding and space issues
Blended Special Education and Regular Education Model as much as possible
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OUR TEAM’S RECOMMENDATIONS FOR ESSENTIAL COMPONENTS FOR OUR WHITTIER PROGRAM
“Our Pre-K Program should provide experiences that foster each child’s growth and development. This implies attention to the enhancement of skills in all areas of development—-social, physical, intellectual, creative, and emotional. Our program must create an environment where friendships are facilitated; each child learns positive concepts of him/her and others and establishes wholesome patterns for feeling compassion for others and understanding expected behaviors to transition into kindergarten in a successful, ready-to-learn way.”
ESSENTIAL COMPONENTS INCLUDE: Focus on Title I neighborhood schools for student selection and particularly those who may not current have access to a preschool experience.
Full Day Model (6 hours) with half day option built in
Focus primarily on the following curriculum areas: Social and Emotional Growth, Early Literacy, and Motor Skills
Curriculum Proposed: Creative Curriculum
Child-Focused: Active Learning and 18:2 ratio which supports personalized learning and development outcomes for our Pre-K students
Whole-Child Development: problem solving skills, empathy and respect, independence, language, social and emotional development, self-esteem and confidence, creativity, and family to school engagement opportunities
Transparency: Be open, respectful and communicate to all members of our community and be fiscally responsible, socially aware, and environmentally conscious in all that we do.
Partner with ECCC, United Way, MSU Early Childhood Education Department, Head Start, Thrive, the YMCA and others
Evaluation: Formal and Informal assessments will be created to determine program effectiveness.
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????QUESTIONS TO CONSIDER????
How do we identify students for this Pre-K Pilot Program?
What funds will we be using to support this Pre-K Pilot Program?
How do we foresee sustainability for this program?
Is there a likely possibility of being able to replicate a similar program at other sites in the future?
How does this fit into the Governor’s Early Edge Initiative?
What are some challenges to consider as we launch this program?
TENTATIVE TIMELINE & NEXT STEPS
Identify Pre-K students by November 28
Purchase Creative Curriculum for core instruction
Create Classroom Environment and Daily Schedule
Advertise and Hire one teacher and one para educator by Dec. 10
Teacher visitations to MSU Early Childhood and Head Start Programs
“Meet and Greet” December 19
Pre-K Program to start January 5 (9:00-3:00)
-6- 4 -7- -8- TITLE: MINUTES OF PREVIOUS MEETINGS
CATEGORY: MINUTES
ORIGINATED BY: Mike Waterman, District Clerk
OTHERS INVOLVED: Nancy Brady, Exec. Asst.
DATA EXPANSION: Minutes of the AA Caucus Meeting of 10-06-14, Regular Board Meeting of 10-13-14 and Board Luncheons of 10-07-14, 10-14-14, 10-21-14, and 10-28-14
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: Elementary and High School District ACTION Effective November 10, 2014
SUPERINTENDENT’S RECOMMENDATION: If the Board wishes to approve this item as presented, the following motion would be in order:
MOVE THE BOARD OF TRUSTEES approve as presented the minutes of the AA Caucus Meeting of 10-06-14, Regular Board Meeting of 10-13-14 and Board Luncheons 10-07-14, 10-14-14, 10-21-14 and 10-28-14.
DISCUSSION: Upon approval, the minutes represent the official actions of the Board of Trustees of School District No. 7, Gallatin County, Montana. Every effort is made to have these recommended minutes accurately portray the proceedings and procedures of the Trustees.
-9- BOARD MEETING, BOARD OF TRUSTEES, SCHOOL DISTRICT NO. 7
Open Session
DATE: October 6, 2014
TIME: 12:00 p.m.
PLACE: Willson School – Curriculum Conference Room
MEMBERS PRESENT: Wendy Tage, Chair Sue MacGrath, Vice Chair Denise Hayman Elizabeth Williamson
MEMBERS ABSENT: Heide Arneson Gary Lusin Dan Swanson Andy Willett
STAFF PRESENT: Rob Watson, Superintendent; Steve Johnson, Deputy Superintendent Operations; Mike Waterman, Director of Business Services/District Clerk
MEDIA: None
VISITORS: None
The Montana School Boards’ Association led a VisonNet discussion with Bozeman, Billings, Missoula, Helena, and Great Falls trustees and staff. Following the call to order and introductions, the group discussed the following issues: 1. MCEL update. The group reviewed the voting process and the issues on which trustees will be voting at MCEL. 2. K-12 Vision Group recommendations. The heard the K-12 Vision Group’s funding recommendations for the 2015 legislature. 3. Caucus "Day on the Hill 2015" update. Caucus Day on the Hill is scheduled for February 23, 2015. 4. Zogby Poll results. The group briefly reviewed the results of the recent Zogby poll. As in past years, the poll indicates Montanans generally support public schools. 5. Feedback on Governor's Early Edge proposal. MTSBA staff outlined the Governor’s Early Edge preschool program proposal, and asked the group to review the proposal and draft a list of advantages and disadvantages. 6. E-Rate update. Districts will soon receive a survey from MTSBA regarding recent changes to E-Rate funding. 7. Fingerprint/background check update. MTSBA continues to research options for districts to obtain the required fingerprint background checks.
The next AA Caucus meeting is scheduled for November 3, 2014 at noon. The meeting adjourned at 1:00 pm.
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Public Participation on Non-Agenda Items None
No action was taken.
Wendy Tage, Board Chair Mike Waterman, District Clerk
-11- BOARD MEETING, BOARD OF TRUSTEES, SCHOOL DISTRICT NO. 7
Open Session
DATE: October 7, 2014
TIME: 12:00 p.m.
PLACE: Sacajawea Middle School
MEMBERS PRESENT: Wendy Tage, Chair Susan MacGrath, Vice Chair Heide Arneson Denise Hayman Gary Lusin Elizabeth Williamson Andy Willett
MEMBERS ABSENT: None
STAFF PRESENT: Rob Watson, Superintendent Steve Johnson, Deputy Superintendent Operations Mike Waterman, Director of Business Services/District Clerk Chad Berg, Director of Special Education Robin Miller, Curriculum Director Brad Somers, Technology Supervisor Renee Westlake, Fine Arts Supervisor Gordon Grissom, Sacajawea Principal Patrick McClellan, Sacajawea Assistant Principal Various Sacajawea Staff and Students
MEDIA: None
VISITORS: About 3
Sacajawea Middle School Board Report SMS Principal Gordon Grissom welcomed the group and introduced the session. The presentation was generally divided into five sections:
1. Star Data. Mr. Grissom reviewed reading and math proficiency scores for the 2013-14 and 2014-15 years. These scores are one of the bases for the building’s goals. 2. Multi-Tier System of Supports (MTSS) Implementation. Assistant Principal Patrick McClellan provided an overview of MTSS and explained how it is implemented at SMS. Two teachers described how staff uses the various data points as well as their knowledge of the students to configure instruction and meet the students’ needs.
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3. ELA and Math Instructional Strategies. Mr. Grissom then introduced two teachers—one ELA and one math--who walked the group through sample class periods and lessons and explained the reasons for the structures they use. 4. Added value program. Mr. McClellan described the building’s access program. This program provides time for enrichment programs, as well as social, behavioral, and academic supports. Two students shared their experience in the Leadership Access class. 5. School and District Goals. Mr. Grissom reviewed the building and district goals as well as the challenges facing SMS.
Mr. Grissom and Mr. McClellan answered the Trustees’ questions. The complete report will be on the October 13, 2014 consent agenda for approval.
Public Participation on Non-Agenda Items None
The meeting adjourned at 1:30 p.m.
Wendy Tage, Board Chair Mike Waterman, District Clerk
-13- BOARD MEETING, BOARD OF TRUSTEES, SCHOOL DISTRICT NO. 7 AND HIGH SCHOOL DISTRICT
Open Session
DATE: October 13, 2014
TIME: 6:00 p.m.
PLACE: Board Room #122, Willson School
MEMBERS PRESENT: Wendy Tage, Chair Sue MacGrath, Vice Chair Heide Arneson Denise Hayman Gary Lusin Elizabeth Williamson
MEMBERS ABSENT: Cynthia Bradford Lencioni Andy Willett
STAFF PRESENT: Robert Watson, Superintendent Steve Johnson, Deputy Superintendent Operations Marilyn King, Deputy Superintendent Instruction Mike Waterman, Director of Business Services/District Clerk Pat Strauss, Director of Human Resources Nancy Brady, Secretary
OTHERS PRESENT: Student Representatives: Evan Pierson, Ben Manion
MEDIA: Gail Schontzler, Bozeman Daily Chronicle
VISITORS: Approximately 93
Call to Order The meeting was called to order at 6:00 p.m. by Chair Tage. Following the Roll Call and the Pledge of Allegiance, Tage welcomed visitors and explained the purpose of the meeting and procedures to be followed.
Minutes Trustees made no changes to the proposed minutes. Minutes of the Regular Board Meeting of 09-08-14, Special Board Meeting of 09-24-14 and Board Luncheon of 09-30-14 stand approved as presented.
Blue Ribbon School Recognition Trustee MacGrath moved the Board of Trustees adopt the following resolution. Trustee MacGrath seconded the motion. Motion carried 6-0.
-14- Board of Trustees Meeting October 13, 2014
WHEREAS: The Blue Ribbon Schools Program honors public and private elementary, middle and high schools that are either academically superior or have made dramatic gains in student achievement to high levels;
WHEREAS: For the past 32 years, only 7,900 of America’s schools have received this coveted award, and in 2014, only 337 public and private schools achieved this status, out of more than 120,000 public and private schools in the nation;
WHEREAS: The Blue Ribbon Schools, including Longfellow Elementary School, will be honored at an awards ceremony on November 10th and 11th in Washington, DC;
WHEREAS: U.S. Secretary of Education, Arne Duncan has stated, “National Blue Ribbon Schools are models of consistent excellence and a resource for other schools and districts. We celebrate them for their tireless effort and boundless creativity in reaching and teaching every student;”
THEREFORE: Be it resolved that the Board of Trustees recognize and honor the Longfellow Elementary School and the entire Longfellow Elementary School Community for this outstanding achievement.
Montana State University Honorary Alumni Award Recognition Trustee Hayman moved the Board of Trustees adopt the following resolution. Trustee Lusin seconded the motion. Motion carried 6-0.
WHEREAS The Honorary Alumni Awards from Montana State University (MSU) are presented by each MSU college in honor of homecoming;
WHEREAS Mike Van Vuren, Principal of Hyalite Elementary School, was awarded the Honorary Alumni Award on September 27, 2014, from the College of Education, Health and Human Development for the Lab Classroom at Hyalite, a highly successful and innovative collaboration between the District and MSU;
THEREFORE Be it resolved that the Board of Trustees recognize and honor Hyalite Principal Mike Van Vuren for this achievement.
All-State Band, Orchestra and Choir Trustee Arneson moved the Board of Trustees adopt the following resolution. Trustee Lusin seconded the motion. Motion carried 6-0.
WHEREAS: Members of the Bozeman High School Band, Orchestra, and Choir have excelled as musicians through their hard work, dedication, and talent;
WHEREAS: Through competitive taped auditions they have been selected as members of the Montana All-State Band, Orchestra, and Choir, to perform at the All-State Festival October 15-17, 2014 in Missoula;
THEREFORE: Be it resolved that the Board of Trustees recognize and honor:
-15- Board of Trustees Meeting October 13, 2014
Band – Kelly Berdahl, Director Orchestra – Michael Certalic, Director Stephanie Anderson Caleb Allen Jamie Des Enfants (honor orchestra) Athena Carson Ethan Hanley Charlie Eichenberger Emma Kerins Christina Hansen Pushya Krishna Kaito Irizarry Laurel Ottey Chase Jordan Veronika Shchepetkina (honor orchestra) Phillip Kirk Keyonna Smith Bryan Kohler Ella Sobek Verena Lawrence Heather Sun Katie Lee Adam Titus Chloe Loeffelholz Natalie Wilkinson Benjamin Nallick Benjamin Wollant (honor orchestra) Zori Oberle Amy Shaw Choir – Jacob Malczyk, Director Hans Swenson Dakota Ayers Karissa Tu Liam Brown Ashley Wasia AuBrianna Lisle Ryan Wasia Lexi Monson Olivia Waterton Cassie Moore Mia Werner Ciara Wallace
Consent Agenda – Both Districts and Elementary District Trustee Lusin moved that the Board of Trustees approve items #23, 24, 26, 38, 52 and 53. Trustee MacGrath seconded the motion. Motion carried 6-0.
The following items were approved:
23. Curriculum and Instruction Long Range Strategic Plan (LRSP) Report
24. 2015-16 Budget Development Calendar
26. Personnel Actions (attached)
38. Financial Reports, Warrant Approval & Donations The warrants are kept as part of the official minutes in a separate book in the Business Office. 52. Sacajawea Middle School Long Range Strategic Plan (LRSP) Report
53. Approval of Additional Bus Route
Superintendent’s Report Student Representatives Evan Pierson and Ben Manion reported on: 1. Homecoming 2. Student Council Constitution Ratification
-16- Board of Trustees Meeting October 13, 2014
Superintendent Watson’s report included: 1. Superintendent Watson welcomed TEA Teachers present and Board members presented them with BSD 7 pins. 2. Watson introduced Erica Schnee, BHS Social Studies Teacher, and Claire Babcock, BHS student, who reported on their trip to Washington DC for Constitution Day. 3. Deputy Superintendent Steve Johnson reported October 6, 2014 was the official enrollment count day. The unofficial count shows an increase in K-12 of 108 students. Johnson answered Trustees’ questions. 4. Tentative change for November 10 meeting – Start time of 5:30 p.m. due to visit by Shannon O’Brien, Policy Advisor for Education, for Governor Bullock’s Office. 5:30 p.m. Board Meeting would allow a Mega Issue discussion on Pre K. 5. Congratulations to School Board. They will be awarded the Golden Gavel Award by MTSBA at MCEL. 6. Letter received from a college student thanking Mrs. Washtak and Mrs. Barton.
Board of Trustees None
Public Participation on Non-Agenda Items None
Trustee Resignation Mike Waterman, Director of Business Services, stated the District had recently received a letter of resignation from Trustee Lencioni.
Trustee MacGrath moved the Board accept Trustee Lencioni’s resignation and declare a vacancy on the Board. Trustee Williamson seconded the motion. Motion carried 6-0.
National Institute of Justice Grant Deputy Superintendent Marilyn King; Laura St. John, Student Assistance Coordinator; Chad Berg, Director of Special Education; Steve Wellington, THRIVE Parent Liaison Program Manager; and Matt Taylor, Director of Montana Safe Schools Center; provided the Board with information on the NIJ Grant, School & Family Engagement Trauma Informed (SAFE – TI). Bozeman School District will partner with THRIVE, the University of Montana, and Altacare.
King, St. John, Berg, Wellington and Taylor answered Trustees’ questions.
Run Lock Fight Presentation Deputy Superintendent Marilyn King and SRO Scott McCormick gave a PowerPoint presentation on Run Lock Fight. They provided information on staff training and answered Trustees’ questions. Trustees asked for information on the plan and roll-out of the training.
Sale of Hawthorne Land to MDT for Rouse Expansion Discussion Deputy Superintendent Steve Johnson explained the Montana Department of Transportation (MDT) has been meeting with us the last 10-15 years about the expansion and improvement of Rouse Avenue from Main to Griffin Drive. MDT has asked the District what their priorities are and has made an offer for purchase of District land adjacent to Hawthorne. Johnson shared the expansion plans with the Board, answering Trustees’ questions. Trustees discussed the offer and suggested additional considerations. The offer will be brought back at a later date for approval.
-17- Board of Trustees Meeting October 13, 2014
Procedures for Selection of Replacement Trustee Mike Waterman, Director of Business Services, provided the Board with information on the procedures for filling the vacant Trustee seat. Waterman walked the Board through the steps, which will include interviewing candidates at the November 10, 2014 Board Meeting.
2014 MTSBA Annual Meeting and Resolutions Superintendent Watson provided the Board with a copy of the resolutions submitted to MCEL. Watson asked the Board to contact Steve Johnson, Mike Waterman or himself with any questions.
Meeting adjourned at 9:14 p.m.
Wendy Tage, Board Chair Mike Waterman, District Clerk
-18- Bozeman Public Schools Human Resources
October 13, 2014
REQUIRES BOARD ACTION
Confirmation of Employment (Professional)
Name Position Unit/Grade Step Effective Salary Bennett, Brittany Dietitian, 1.0 FTE, Support Service 9/15/2014 $33,488.00 Donavan, Sarah Asst. Athletic Trainer, 1.0 FTE, BHS 8/12/2014 $23,104.00 Douquette, Jessica Occupational Therapist, .50 FTE, SPED 9/2/2014 $29,920.00
Confirmation of Employment (Classified)
Name Position Unit/Grade Step Effective Hrly Rate Aytes, Logan Before/After School Program Director, 9/22/2014 $15.00 .375 FTE, CJMS, 9.25 mos. Baker, Audriana Before/After School PARA, .40 FTE, B01 9/15/2014 $10.27 MDLK, 9.25 mos. Butcher, Sierra R. Before/After School PARA, .375 FTE, B01 9/22/2014 $10.27 EMDI, 9.25 mos. Calabro, Nicholas Self Contained PARA, .875 FTE, HYLT, D01 10/2/2014 $11.59 9.25 mos. David, Alexandra W. Discretionary PARA, .3063 FTE, B01 8/29/2014 $10.27 Before/After School PARA, .50 FTE, MOST, 9.25 mos. Dounda, Melissa Discretionary PARA, .5250 FTE, B01 9/15/2014 $10.27/$10.10 Crosswalk PARA, .125 FTE, Overflow PARA, .3125 FTE, MDLK, 9.25 mos. Edwards, Laurie Before/After School PARA, .25 FTE, B01 9/8/2014 $10.27 MOST, 9.25 mos. Grote, Kaylee A. Before/After School PARA, .40 FTE, B01 8/29/2014 $10.27 MDLK, 9.25 mos. Holt, Alexander Self Contained PARA, .875 FTE, BSHS, D01 9/15/2014 $11.59 9.25 mos. Janssen, Kyle Before/After School PARA, .375 FTE, B01 9/11/2014 $10.27 EMDI, 9.25 mos. Kronfuss, Kristi A. Non-Instructional Para, .0625 FTE, B01 9/22/2014 $10.27 CJMS, 9.25 mos. Laatsch, Emma-Marie Self Contained PARA, .875 FTE, CJMS, D01 9/23/2014 $11.59 9.25 mos. Largess, Michael Elem. Self Contained PARA, .875 FTE, D01 9/8/2014 $11.59 IRVG, 9.25 mos. Mills, Brandy Elem. Self Contained PARA, .875 FTE, D01 9/23/2014 $11.59 BSHS, 9.25 mos. Mitchell, Genell D. Food Service Specialist, .50 FTE, CJMS, B01 9/30/2014 $10.27 9.25 mos. Newell, Marilyn Food Service Specialist, .8125 FTE, B01 9/18/2014 $10.27 BSHS, 9.25 mos.
-19- Bozeman Public Schools Human Resources
October 13, 2014 REQUIRES BOARD ACTION (con't)
Confirmation of Employment (Classified) (con't)
Name Position Unit/Grade Step Effective Hrly Rate Patterson, Amber Overflow PARA, .375 FTE, HAWT, 9.25 9/30/2014 $10.10 mos. Posdon, Andrea Discretionary PARA, .3875 FTE, LONG, B01 9/15/2014 $10.27 9.25 mos. Reynolds, Anna Discretionary PARA, .1125 FTE, B01 10/1/2014 $10.27/$10.10 Overflow PARA, .75 FTE, HAWT, 9.25 Smith, Rebecca Ann Resource PARA, .550 FTE, IRVG, 9.25 B01 9/10/2014 $10.27 mos. Smith, Samantha Jo Before/After School PARA, .40 FTE, B01 9/17/2014 $10.27 MDLK, 9.25 mos. Solyst, Shannon M. Self Contained PARA, .425 FTE, D01/B01 9/26/2014 $11.59/$10.27 Resource PARA, .3437 FTE, HAWT, 9.25 mos. Spartas, Elizabeth D. Discretionary PARA, .940 FTE, IRVG, B01 9/15/2014 $10.27 9.25 mos. Tallman, Matthew C. Custodian, 1.0 FTE, BSHS, 12 mos. G01 9/25/2014 $14.02 Trygstad-Burke, Else Overflow PARA, .375 FTE, HAWT, 9.25 10/1/2014 $10.10 mos. Walthall, Jacqueline M Before/After School PARA, .25 FTE, B01 9/8/2014 $10.27 MOST, 9.25 mos. Webb, Wesley Before/After School PARA, .2125 FTE, B01 9/26/2014 $10.27 WHIT, 9.25 mos. White, Michael S Custodian, 1.0 FTE, BSHS, 12 mos. G01 9/24/2014 $14.02
Confirmation of Request for Leave of Absence (Classified)
Name Position Reason Effective Silvestri, Kayrene Resource PARA, .875 FTE, Crosswalk FMLA 11/29/14 - 3/16/15 PARA, .0625 FTE, EMDI
Confirmation of Resignations/Terminations (Licensed)
Name Position Reason Effective Years of Service Dixon, Sarah Guidance Counselor, .40 FTE, MOST, 10 End of Temp. Assignment 6/12/2014 2 mos. mos.
Confirmation of Resignations/Terminations (Classified)
Name Position Reason Effective Years of Service Bent, Rebecca Elem. PARA .175 FTE, HYLT, 9.25 mos. Resignation 8/29/2014 9 mos. Brodhead, Hazen Elem. PARA, .375 FTE, WHIT, 9.25 mos. Resignation 6/11/2014 5.5 mos.
-20- Bozeman Public Schools Human Resources
October 13, 2014 REQUIRES BOARD ACTION (con't)
Confirmation of Resignations/Terminations (Classified) (con't)
Name Position Reason Effective Years of Service Dodman-Mosback, Beverly Elem. PARA,.5625 FTE, IRVG, 9.25 Resignation 8/28/2014 2 mos. Gwynn, Kelli Self Contained PARA, ..310 FTE, EMDI, Resignation 6/11/2014 1 9.25 mos. Rust, Nikki Discretionary PARA, .8438 FTE, Resignation 9/12/2014 4 mos. Crosswalk PARA, .0625 FTE, HAWT, 9.25 mos. Schofield, Ian M. Self Contained PARA, .875 FTE, Resignation 9/19/2014 1.1 Crosswalk PARA, .125 FTE, HYLT, 9.25 mos. Sheffield, Nancy Registrar, 1.0 FTE, BSHS, 12 mos. Retirement 10/31/2014 18.4 Smith, Rebecca Ann Resource PARA, .550 FTE, IRVG, 9.25 Resignation 9/12/2014 2 days mos. Stiles, John Custodian, 1.0 FTE, BSHS, 12 mos. Resignation 9/2/2014 1 day Tallman, Matthew Custodian, 1.0 FTE, BSHS, 12 mos. Resignation 9/25/2014 1 day Visser, Joanna Elem. PARA .625 FTE, Overflow PARA, Resignation 6/11/2014 2 .375 FTE, LONG, 9.25 mos.
REPORT OF ADMINISTRATIVE ACTIONS
Changes and Revisions in Contracts (Classified)
Name From To Effective Reason Austiguy, Cynthia Self Contained PARA, .70 FTE, D13, Self Contained PARA, .875 8/29/2014 Change in FTE $14.47/hr., HYLT, 9.25 mos. FTE, D13, $14.47/hr., HYLT, 9.25 mos. Bennett, Laura Self Contained PARA, .875 FTE, D14, Self Contained PARA, .875 8/29/2014 Additional Assignment $14.61/hr., CJMS, 9.25 mos. FTE, D14, $14.61/hr., Elem. PARA, .0625 FTE, B14, $12.94/hr., CJMS, 9.25 mos. Bergantine, Angela Elem. PARA, .950 FTE, B05, $11.09/hr., Elem. PARA, .2875 FTE, 8/29/2014 Add New Assignment EMDI, 9.25 mos. Resource PARA, .675 FTE, B05, $11.09/hr, EMDI, 9.25 Cassidy, Katherine SPED PreK PARA, .5062 FTE, D02, SPED PreK PARA, .1688 FTE, 9/5/2014 Change in FTE $11.81/hr., BSH, 9 mos. D02, $11.81/hr., BSH, 9 mos. Costle, Kristin Math Lab PARA, 1.0 FTE, B02, 10.47/hr., Elem. PARA, 1.0 FTE, B02, 8/29/2014 Additional Assignment/ HYLT, 9.25 mos. $10.47/hr., HYLT, 9.25 mos. Change in FTE David, Alexandra Elem. PARA, .3063 FTE, Before/After Elem. PARA, .3063 FTE, 9/24/2014 Additional Assignment School PARA, .50 FTE, B01, $10.21/hr., Before/After School PARA, .50 MOST, 9.25 mos. FTE, B01, $10.21/hr., Overflow PARA, .1875 FTE, $10.10/hr., MOST, 9.25 mos.
-21- Bozeman Public Schools Human Resources
October 13, 2014
REPORT OF ADMINISTRATIVE ACTIONS (con't)
Changes and Revisions in Contracts (Classified) (con't)
Name From To Effective Reason Dejarlais, Ryan Elem. PARA, .1563 FTE, B06, Before/After School PARA, 8/29/2014 Additional Assignment/ $11.30/hr., MOST, 9.25 mos. .2750 FTE, Resource PARA, Change in FTE .50 FTE, B06, $11.30/hr., MOST, 9.25 mos. Ewen, Anna Elem. PARA, .40 FTE, B03, $10.67/hr., Before/After School PARA, .425 8/29/2014 Additional Assignment, HAWT, 9.25 mos. FTE, HAWT, Satellite Hostess, Change in FTE .1563 FTE, WHIT, B03, $10.67/hr., 9.25 mos. Galyen, Dana J. Elem. PARA, .5250 FTE, B09, Elem. PARA, .5625 FTE, B09, 8/29/2014 Change in FTE $11.98/hr., MDLK, 9.25 mos. $11.98/hr., MDLK, 9.25 mos. Galyen, Dana J. Elem. PARA, .5625 FTE, B09, Elem. PARA, .5625 FTE, B09, 8/29/2014 Additional Assignment $11.98/hr., MDLK, 9.25 mos. $11.98/hr., Overflow PARA, .0625 FTE, $10.10/hr., MDLK, 9.25 mos. Gannon, Kaitlyn Elem. PARA, .4063 FTE, B02, $10.47/hr. Before/Afterschool PARA, .375 8/29/2014 Change in FTE HYLT, 9.25 mos. FTE, B02, $10.47/hr., HYLT, 9.25 mos. Hebert, Susan Elem. PARA, .6563 FTE, B08, Elem. PARA, .2812 FTE, 8/29/2014 Change in $11.75/hr., HYLT, 9.25 mos. Library PARA, .375 FTE, B08, Assignment/FTE $11.75/hr., HYLT, 9.25 mos. Hedglin, Linda Resource PARA, 1.0 FTE, B11, Non-Instructional PARA, .75 8/29/2014 Change in Assignment $12.45/hr., SMS, 9.25 mos. FTE, B11, $12.45/hr., Peer Mediation PARA, .250 FTE, D11, $14.05/hr., SMS, 9.25 mos. Huddleston, Christine Elem. PARA, .5625 FTE, B02, Elem. PARA, .70 FTE, Clerical 8/29/2014 Change in FTE $10.47/hr., MOST, 9.25 mos. PARA, .125 FTE, B02, $10.47/hr., MOST, 9.25 ,mos. Kammerzell, Chelsea Self Contained PARA, .6875 FTE, D02, Before/After School Program 8/29/2014 Change in $11.81/hr., Elem. PARA, .1563 FTE, Director, .1875 FTE, $15.00/hr., FTE/Assignment B02, $10.47/hr., EMDI, 9.25 mos. Self Contained PARA, .6875 FTE, D02, $11.81/hr., EMDI, 9.25 mos. Keehr, Linda Elem. PARA, .75 FTE, B02, $10.47/hr., Elem. PARA, .9062 FTE, B02, 8/29/2014 Change in FTE MOST, 9.25 mos. $10.47/hr., MOST, 9.25 mos. Kleinhans, Jodi Elem. PARA, .5625 FTE, B02, Elem. PARA, .8745 FTE, B02, 8/29/2014 Change in FTE $10.47/hr., MDLK, 9.25 mos. $10.47/hr., MDLK, 9.25 mos. Leister, Ben W. Elem. PARA, .225 FTE, B04, $10.88/hr., Before/After School PARA, 8/29/2014 Change in FTE HAWT, 9.25 mos. .3750 FTE, B04, $10.88/hr., HAWT, 9.25 mos.
-22- Bozeman Public Schools Human Resources
October 13, 2014
REPORT OF ADMINISTRATIVE ACTIONS (con't)
Changes and Revisions in Contracts (Classified) (con't)
Name From To Effective Reason Miller, Susan Before/After School Program Director, Before/After School Program 8/29/2014 Change in FTE .625 FTE, $15.00/hr., HAWT, 9.25 mos. Director, .450 FTE, $15.00/hr., HAWT, 9.25 mos. Monastiere, Joanne Self Contained PARA, .875 FTE, D02, Elem. PARA, .0625 FTE, B02, 8/29/14, Additional Assignment, $11.81/hr., HYLT, 9.25 mos. $10.47/hr., Self Contained 9/30/14 Change in FTE PARA, .9375 FTE, D02, $11.81/hr., HYLT, 9.25 mos. Morgan, Riley Self Contained PARA, .4063 FTE, D02, Self Contained PARA, .875 8/29/2014 Change in FTE $11.81/hr., BSHS, 9.25 mos. FTE, D02, $11.81/hr., BSHS, 9.25 mos. Paulson, Kirk Roving Custodian, 1.0 FTE, G02, Head Custodian, 1.0 FTE, G02, 8/27/2014 Change in $14.29/hr. Facilities, 12 mos. $14.29/hr., WHIT, 12 mos. Assignment/Location Pittenger, Leora Elem. PARA, .175 FTE, B05, $11.09/hr., Elem. PARA, 1.0 FTE, B05, 8/29/2014 Change in EMDI, 9.25 mos $11.09/hr, EMDI, 9.25 mos. FTE/Assignment
Pyles, Ryan Elem. PARA, .450 FTE, B02, $10.47/hr., Before/After School PARA, .450 9/15/2014 Additional Assignment HAWT, 9.25 mos. FTE, B02, $10.47/hr., Before/After School Program Director, .475 FTE, $15.00/hr., HAWT, 9.25 mos. Rinehart, Heather Elem. PARA, .5375 FTE, B03, $10.67/hr, Elem. PARA, .70 FTE, B03, 8/29/2014 Change in FTE/ MDLK, 9.25 mos. $10.67/hr., Overflow PARA, Additional Assignment .125 FTE, $10.10/hr., MDLK, 9.25 mos. Rooney, Sheryl Baker, 1.0 FTE, D17, $15.03/hr., Supt. Cook, .50 FTE, B17, $13.30/hr., 9/2/2014 Change in Assignment/ Svcs., 9.25 mos. 9.25 mos. Custodian, .375 FTE, Additional Assignment G17, $18.22/hr., SMS, 12 mos. Rooney, Sheryl Cook, .50 FTE, B17, $13.30/hr., 9.25 Cook, .50 FTE, B17, $13.30/hr., 9/5/2014 Termination of mos., Custodian, .375 FTE, G17, SMS, 9.25 mos. Assignment $18.22/hr., SMS, 12 mos. Rooney, Sheryl Cook, .50 FTE, B17, $13.30/hr., SMS, Cook, .50 FTE, C17, $14.35/hr., 8/29/2014 Change in Pay Rate 9.25 mos. SMS, 9.25 mos. Rooney, Sheryl Cook, .50 FTE, C17, $14.35/hr., SMS, Cook, .50 FTE, C17, $14.35/hr., 9/30/2014 Additional Assignment 9.25 mos. SMS, Before/After School PARA, .325 FTE, B17, $13.30/hr., MDLK, 9.25 mos. Silvestri, Kayrene Elem. PARA, .3125 FTE, B02, Crosswalk PARA, .0625 FTE, 8/29/2014 Change in $10.47/hr., EMDI, 9.25 mos. Resource PARA, .875, B02, FTE/Assignment $10.47/hr. EMDI, 9.25 mos.
-23- Bozeman Public Schools Human Resources
October 13, 2014
REPORT OF ADMINISTRATIVE ACTIONS (con't)
Changes and Revisions in Contracts (Classified) (con't)
Name From To Effective Reason Sorg, Dana SPED PreK PARA, .225 FTE, D02, Self Contained PARA, .875 8/29/2014 Change in $11.81/hr., BSH, 9 mos. FTE, D02, $11.81/hr., HYLT, Assignment/FTE 9.25 mos. Spoerl, April Elem. PARA, .5625 FTE, B01, Elem. PARA, .625 FTE, B01, 9/30/2014 Change in FTE/ $10.02/hr., HYLT, 9.25 mos. $10.02/hr., Overflow PARA, Additional .1875 FTE, $10.10/hr., HYLT, Assignments 9.25 mos. Stephens, Kathleen Secretary, .875 FTE, D11, $14.05/hr., Secretary, 1.0 FTE, D11, 9/25/2014 Change in FTE CJMS, 9.25 mos. $14.05/hr., CJMS, 9.25 mos. Vidmar, Shannon Elem. PARA, .50 FTE, B06, $11.30/hr., Elem. PARA, .5625 FTE, B06, 8/29/2014 Change in FTE HYLT, 9.25 mos. $11.30/hr., HYLT, 9.25 mos. Walthall, Jacqueline Before/After School PARA, .25 FTE, B01, Elem. PARA, .8437 FTE, 10/1/2014 Additional Assignment, $10.27/hr., MOST, 9.25 mos. HAWT, Elem. PARA, .0312 Change in FTE, Before/After School Location/FTE PARA, .125 FTE, MOST, B01, $10.27/hr., 9.25 mos. Whittle, Amy Food Service Specialist, .3125 FTE, B03. Resource PARA, .625 FTE, B3, 8/29/2014 Change in $10.67/hr., HYLT, 9.25 mos $10.67/hr. HYLT, 9.25 mos. Assignment/FTE Williams, Aloha Elem. PARA, .50 FTE, B03, $10.67/hr., Elem. PARA, .80 FTE, B03, 8/29/2014 Change in FTE MDLK, 9.25 mos. $10.67/hr., MDLK, 9.25 mos.
Extracurricular Stipends
Name Authorized Position Stipend Level Effective Barefield, Matt Asst. Golf Coach $2,809.00 4 2014-2015 Beckett, Sean Fall Weightroom Supervisor $1,874.00 5 2014-2015 Berdahl, Kelly BHS Bands (Longevity) $5,518.80 2 2014-2015 Berdahl, Kelly BHS Jazz Band (Longevity) $2,256.12 4 2014-2015 Berdahl, Kelly BHS Marching Band (Longevity) $3,773.52 3 2014-2015 Berdahl, Kelly BHS Pep Band (Longevity) $2,023.92 5 2014-2015 Brown, Pam Prom Advisor $632.00 7 2014-2015 Browne, Lacy Head Fall Cheer Coach - (.5) (Longevity) $2,657.20 2 2014-2015 Browne, Lacy Head Winter Cheer Coach - (.5) $2,657.20 2 2014-2015 (Longevity) Budt, Dave Asst. Speech & Debate (Longevity) $3,633.76 3 2014-2015 Cannon, Erika Head Girls Soccer (.7 of 3) (Longevity) $2,543.63 3 2014-2015 Carrington, Hannah 8th Gr. Asst. Volleyball - CJMS $1,874.00 5 2014-2015 Cech, Ryan Asst. Speech & Debate $3,494.00 3 2014-2015 Cech, Ryan Asst. Track - Hurdles $3,494.00 3 2014-2015
-24- Bozeman Public Schools Human Resources
October 13, 2014 REPORT OF ADMINISTRATIVE ACTIONS (con't)
Extracurricular Stipends (con't)
Name Authorized Position Stipend Level Effective Certalic, Michael BHS Orchestras (Longevity) $5,518.80 2 2014-2015 Certalic, Michael MS Sunrise Strings (Longevity) $1,287.36 6 2014-2015 Chapman, Bret 8th Gr. Asst. Football - SMS (.54 of 5/6) $827.82 5/6 2014-2015 Clark, Matt Asst. Football $3,494.00 3 2014-2015 Clark, Matt Asst. Track - Discus $3,494.00 3 2014-2015 Cobb, Keri Business Professionals of America $2,809.00 4 2014-2015 Cole, Mike 8th Gr. Asst. Football - CJMS (Longevity) $1,948.96 5 2014-2015 Colliver, Charlotte SMS Choir (Longevity) $2,403.00 4 2014-2015 Corcoran, Kerry Asst. Art Club (.5 of 4) $1,404.50 4 2014-2015 Costle, Amy 7th Gr. Asst. Volleyball - SMS $1,192.00 6 2014-2015 Costle, Megan 8th Gr. Asst. Volleyball - SMS $1,874.00 5 2014-2015 Costle, Megan Fall Intramurals - 6th Gr. Co-ed $937.00 5 2014-2015 Volleyball - SMS (.5) Covington, Tara 8th Gr. Asst. Volleyball - CJMS $1,874.00 5 2014-2015 Crumrine, Brian BHS Marching Band Asst. $1,192.00 6 2014-2015 Curtin, Allison Intramurals - Fall Basketball - BHS $1,192.00 6 2014-2015 Darbro, Pat Head Golf Coach (Longevity) $3,633.76 3 2014-2015 Dellwo, Sean Frosh Football Coach - Offensive $3,633.76 3 2014-2015 Coordinator (Longevity) Dennehy, Derek 7th Gr. Asst. Football - CJMS $1,874.00 5 2014-2015 Diberdardinis, Katie CJMS Fall Intramurals - 6th Gr. Co-ed $937.00 5 2014-2015 Volleyball (.5) Donahoe, Emily Hawk Talk $3,494.00 3 2014-2015 Donahoe, Emily Tech Mentor - BHS $1,192.00 6 2014-2015 Drahos, Dawn HOSA $1,503.00 5/6 2014-2015 Dudzinski, Teri JV Girls Soccer Coach (.1 of 3) $363.38 3 2014-2015 Duncan, Adam Intramurals - Winter Basketball - BHS $1,192.00 6 2014-2015 Eiden, Ken 8th Gr. Asst. Football Coach - SMS (.54 $827.82 5/6 2014-2015 of 5/6) Fairclough, Nicole Soph. Volleyball Coach $3,494.00 3 2014-2015 Fisher, Eric Asst. Football Coach - Special Teams $3,494.00 3 2014-2015 Fisher, Eric Asst. Track - Sprints $3,494.00 3 2014-2015 Flynn, Shannon Frosh "B" Girls Volleyball Coach $3,494.00 3 2014-2015 Franklin, Gregory SMS Fall Intramurals - 6th Gr. Co-ed $974.00 5 2014-2015 Volleyball (.5) (Longevity) Fulton, Kelly Asst. Cross Country $2,809.00 4 2014-2015 Gustavsen, Erica Head Volleyball Coach $5,110.00 2 2014-2015 Gustavsen, Erica INTERIM - Head Girls Basketball Coach $5,796.00 1 2014-2015 Gutzman, Dan Science Club and Science Olympaid - $1,874.00 5 2014-2015 BHS Hambrick, Megan French Club $1,192.00 6 2014-2015 Hanks, Britta German Club (.5 of 6) $596.00 6 2014-2015
-25- Bozeman Public Schools Human Resources
October 13, 2014 REPORT OF ADMINISTRATIVE ACTIONS (con't)
Extracurricular Stipends (con't)
Name Authorized Position Stipend Level Effective Hathaway, Jacy 8th Gr. Asst. Volleyball - SMS $1,874.00 5 2014-2015 Hedlund, Rick VICA - Skills USA $2,809.00 4 2014-2015 Hoffman, Pat Asst. Art Club (.5 of 6) $596.00 6 2014-2015 Hogan, Kirk 7th Gr. Asst. Football - SMS $827.82 5/6 2014-2015 Holquist, Wes 8th Gr. Asst. Football - CJMS (Longevity) $1,948.96 5 2014-2015 Holquist, Wes Head Boys Basketball Coach (Longevity) $6,027.84 1 2014-2015 Hostetler, Troy 8th Gr. Asst. Football - SMS (.54 of 5/6) $1,874.00 5 2014-2015 Hostetler, Troy Asst. Boys Basketball Coach (Longevity) $3,633.76 3 2014-2015 Hostetler, Troy Fastpitch $5,110.00 2 2014-2015 Kailey, Kris CJMS Fall Intramurals - 6th Gr. Co-ed $937.00 5 2014-2015 Volleyball (.5) Keegan, Jill BHS Choir (.4) $1,506.00 2 2014-2015 Keegan, Jill SMS Choir (.4) $584.00 4 2014-2015 Knickerbocker, Michelle Asst. Hawk Theater Company $1,192.00 6 2014-2015 Koch, Chad Peer Mediation $1,700.00 2014-2015 Koch, Chad Tech Mentor - BHS $1,192.00 6 2014-2015 Koschnick, Christy Tech Mentor - HAWT $1,192.00 6 2014-2015 Kraft, Doug Frosh "A" Girls Basketball Coach $3,494.00 3 2014-2015 Kusak, Joe Youth Legislation (Head) $1,874.00 5 2014-2015 Laslovich, Nate Head Wrestling Coach (Longevity) $5,314.40 2 2014-2015 Lennaman, Troy Asst. Football - Receivers (.75) $2,620.50 3 2014-2015 Lind, Chandra CJMS Orchestras (Longevity) $1,948.96 5 2014-2015 Litle,Cheryl CJMS Fall Intramurals - 6th Gr. Tennis $1,239.68 6 2014-2015 (Longevity) Lueneberg, Katrina 7th Gr. Asst. Volleyball - CJMS $1,192.00 6 2014-2015 Mackay, Lance Asst. Football - OL/DL (Longevity) $3,633.76 3 2014-2015 Malczyk, Jacob BHS Choir (Longevity) $4,216.16 2 2014-2015 Martin, Tina Tech Mentor - EMDI $1,192.00 6 2014-2015 Matthews, Eric Tech Mentor - CJMS $1,192.00 6 2014-2015 May, Clint Asst. Track - Distance (Longevity) $3,633.76 3 2014-2015 May, Clint Head Crosscountry Coach (Longevity) $3,633.76 3 2014-2015 Mckiernan, Stacie Hawk Theater Company $2,809.00 4 2014-2015 McKinney, Kori Asst. Fall Cheer Coach (.5) $1,404.50 4 2014-2015 McKinney, Kori Asst. Winter Cheer Coach (.5) $1,404.50 4 2014-2015 McMahan, Maryanne Intramurals - Spring BHS $1,192.00 6 2014-2015 McMahan, Maryanne Pinners/Stat Crew Sponsor (Longevity) $1,948.96 5 2014-2015 Merriman, Steve BHS Jazz Band (Longevity) $2,921.36 4 2014-2015 Michael, Lila Asst. Speech & Debate $3,494.00 3 2014-2015 Michalicik, Irena 8th Gr. Asst. Volleyball - CJMS $1,874.00 5 2014-2015 Mills, Bill 8th Gr. Asst. Football Coach - CJMS $1,192.00 6 2014-2015 Mumford, Sophie Frosh "A" Volleyball Coach $3,494.00 3 2014-2015 Nelson, Ryan 8th Gr. Asst. Football - CJMS (Longevity) $1,948.96 5 2014-2015
-26- Bozeman Public Schools Human Resources
October 13, 2014 REPORT OF ADMINISTRATIVE ACTIONS (con't)
Extracurricular Stipends (con't)
Name Authorized Position Stipend Level Effective Nelson, Ryan Asst. Girls Basketball Coach - Soph. $3,633.76 3 2014-2015 (Longevity) O'Donnell, Jessie Tech Mentor - IRVG (.5) $596.00 6 2014-2015 O'Reilly, Keith 8th Gr. Asst. Football - SMS (.54 of 5/6) $827.82 5/6 2014-2015 Pate-Terry, Hunter Head Boys Soccer Coach (Level 3 - $3,333.76 3 2014-2015 $300) (Longevity) Peck, Andrew Asst. Football - Linebackers (.5) $1,747.00 3 2014-2015 Phillips, Roxi 7th Gr. Asst. Volleyball - CJMS $1,192.00 6 2014-2015 Purcell, Troy Football Coach - Head (Longevity) $6,027.84 1 2014-2015 Purcell, Troy Spring Weightroom Supervisor $1,948.96 5 2014-2015 Purcell, Troy Summer(L it Weightroom ) Supervisor (.5) $1,816.88 3 2014-2015 (Longevity) Purcell, Troy Winter Weightroom Supervisor $1,948.96 5 2014-2015 Rasmussen, Christine Tech Mentor - MDLK (.5) $596.00 6 2014-2015 Rassi, Josh Youth Legislation (Asst.) $1,192.00 6 2014-2015 Reisig, Jerry MS Activities Director $1,500.00 2014-2015 Rhyner, Lottie All Class Officer Advisor $1,192.00 6 2014-2015 Rhyner, Lottie Student Council $1,192.00 6 2014-2015 Robertson, Cole Asst. Boys Basketball Coach (Longevity) $3,633.76 3 2014-2015 Robison, Heidi Scribblings $632.00 7 2014-2015 Rottier, Nathan Asst. Boys Soccer $1,254.00 2014-2015 Salo, Mark Tech Mentor - SMS (.5) $596.00 6 2014-2015 Sanderson, Aimee 8th Gr. Asst. Volleyball - SMS $1,874.00 5 2014-2015 Savery, Catherine CJMS Choirs (.6) (Longevity) $1,461.20 4 2014-2015 Schmaltz, Abbey JV Volleyball Coach $3,494.00 3 2014-2015 Schnee, Erica Model UN $1,874.00 5 2014-2015 Schwartz, Karl Tech Mentor - BHS $1,192.00 6 2014-2015 Scott, Laurie AV $511.00 8 2014-2015 Seidensticker Miles, Lyndi Asst. Girls Basketball Coach - JV $3,494.00 3 2014-2015 Sexton, Holly SMS Orchestras (Longevity) $2,023.92 5 2014-2015 Shupe, Erika Latin Club $1,192.00 6 2014-2015 Steiner, Kevin 7th Gr. Asst. Football - CJMS $1,192.00 6 2014-2015 Sticka, Michel BHS Marching Band Asst. (.6) $716.00 6 2014-2015 Sticka, Michel CJMS Bands $2,809.00 4 2014-2015 Sticka, Michel CJMS Jazz Band $1,874.00 5 2014-2015 Stoddart, Jack JV Girls Soccer Coach - BHS (.7 of 4) $2,044.95 4 2014-2015 (Longevity) Stovall, Jess Troubleshooters $1,874.00 5 2014-2015 Tetrault, Jenny Tech Mentor - WHIT $1,192.00 6 2014-2015 Thane, Adam Head Speech & Debate $5,110.00 2 2014-2015 Thatcher, Dan Frosh Football - OL (.75) $2,620.50 3 2014-2015
-27- Bozeman Public Schools Human Resources
October 13, 2014 REPORT OF ADMINISTRATIVE ACTIONS (con't)
Extracurricular Stipends (con't)
Name Authorized Position Stipend Level Effective Thompson, Zach Frosh Football - WRs/QB $3,494.00 3 2014-2015 Traynor, Ansel 7th Gr. Asst. Football - CJMS $1,192.00 6 2014-2015 Turner, Heidi Asst. Fall Cheer Coach (.5) $1,404.50 4 2014-2015 Turner, Heidi Asst. Winter Cheer Coach (.5) $1,404.00 4 2014-2015 Wahl, Nathan Asst. Football Coach - Running Backs & $3,494.00 3 2014-2015 JV Wahl, Nathan Frosh "B" Boys Basketball Coach $3,494.00 3 2014-2015 Washtak, Amy HOSA $1,503.00 5/6 2014-2015 Weaver Martin, Kelsi CJMS Activities Coordinator - Fall, $7,500.00 2014-2015 Winter, Spring Weaver Martin, Kelsi CJMS Choirs (.6) $1,405.00 4 2014-2015 Werner, Lisa German Club $596.00 6 2014-2015 Wesche, Levi Asst. Football Coach - OL (Longevity) $3,633.76 3 2014-2015 Wesche, Levi Head Track Coach $5,110.00 2 2014-2015 Wesche, Levi Summer Weightroom Supervisor (.5) $1,816.88 3 2014-2015 (Longevity) White, Tami Fall Intramurals - 6th Gr. Tennis - CJMS $1,948.96 5 2014-2015 (Longevity) Wilcox, Nathan BHS Marching Band Asst. $1,192.00 6 2014-2015 Wilcox, Nathan SMS Bands $2,809.00 4 2014-2015 Wilcox, Nathan SMS Jazz Band $1,874.00 5 2014-2015 Worob, Sukha AERIE $2,809.00 4 2014-2015 Worob, Sukha Art Club (.5 of 6) $596.00 6 2014-2015 Young, Nicki Tech Mentor - MDLK (.5) $596.00 6 2014-2015 Maxwell, James National Honor Society $1,192.00 6 2014-2015
Non-Extracurricular Stipends
Name Authorized Position Stipend Level Effective Beardslee, Maggie STREAM Guide Training $500.00 2014-2015 Blackwood, Sheri National Board Certification $2,000.00 2014-2015 Bowen, Jennifer Saturday School Supervision (hourly) $19.14 2014-2015 Bradbury, Glenn Department Head - T & I $3,000.00 2014-2015 Bunkers, Mary Move in Compensation - LONG $150.00 August, 2014 Carpenter, Cory Move in Compensation - LONG $150.00 August, 2014 Cawley, Sarah National Board Certification $2,000.00 2014-2015 Cawley, Sarah National Board Certification $2,000.00 2014-2015 Certalic, Michael Travel Stipend - 3 or more sites $405.00 2014-2015 Cloninger, Diana Move in Compensation - LONG $150.00 August, 2014 Cole, Mike Department Head - Math $6,000.00 2014-2015 Conrad, Jenny Travel Stipend - 2 or more sites $270.00 2014-2015 Coppolillo, Chris Move in Compensation - LONG $150.00 August, 2014 Corneer, Diane Department Head - Guidance $3,000.00 2014-2015
-28- Bozeman Public Schools Human Resources
October 13, 2014 REPORT OF ADMINISTRATIVE ACTIONS (con't)
Non-Extracurricular Stipends Con't
Name Authorized Position Stipend Level Effective Cota, Mary Move in Compensation - LONG $150.00 August, 2014 Couture, Laura Travel Stipend - 2 or more sites $270.00 2014-2015 Couture, Laura Move in Compensation - LONG $150.00 August, 2014 Crawford, Kristi Move in Compensation - LONG $150.00 August, 2014 Damjanovich, Heidi Travel Stipend - 2 or more sites $270.00 2014-2015 Damjanovich, Heidi Move in Compensation - LONG $150.00 August, 2014 DiBerardinis, Katie National Board Certification $2,000.00 2014-2015 Drahos, Dawn PLTW Training (BioMed) $2,000.00 2014-2015 Edwards, Anna Travel Stipend - 6 or more sites $675.00 2014-2015 Evans, Kathleen National Board Certification $2,000.00 2014-2015 Fauque, Roxanne Travel Stipend - 2 or more sites $270.00 2014-2015 Harstedt, Amy Move in Compensation - LONG $150.00 August, 2014 Hayden, Kelly STREAM Guide Training $500.00 2014-2015 Heckel, Sydney Ticket Taker (hourly) $9.00 2014-2015 Holmquist, Wes Department Head - Health Enhancement $3,000.00 2014-2015 Hopkins, Kristin Move in Compensation - LONG $150.00 August, 2014 Howell, David Ticket Taker (hourly) $9.00 2014-2015 Johnson, Dana AP Coordinator $6,300.00 2014-2015 Johnston, Jason Ticket Taker (hourly) $9.00 2014-2015 Keegan, Jill Travel Stipend - 2 or more sites $270.00 2014-2015 Keith, Anne Travel Stipend - 2 or more sites $270.00 2014-2015 Keith, Anne National Board Certification $2,000.00 2014-2015 Kelly, Shawna Department Liaison - SPED $1,000.00 2014-2015 Kimble, Jill National Board Certification $2,000.00 2014-2015 Klug, Hilary National Board Certification $2,000.00 2014-2015 LaForge, Kathy Substitute Ticket Taker (hourly) $9.00 2014-2015 Laslovich, Kate Dean of Students $1,500.00 2014-2015 Laslovich, Nate Dean of Students $1,500.00 2014-2015 Lea, Jill Move in Compensation - LONG $150.00 August, 2014 Lee, Rosalie National Board Certification $2,000.00 2014-2015 Marker, Rachel Travel Stipend - 3 or more sites $405.00 2014-2015 McBride-Bergantine, STREAM Guide Training $500.00 2014-2015 Stephanie McCormick, Steve Adult Ed Instructor (hourly) $15.00 2014-2015 McGeehan, Miles Travel Stipend - 6 or more sites $675.00 2014-2015 McNeil, Kelly Travel Stipend - 2 or more sites $270.00 2014-2015 Merriman, Steve Travel Stipend - 2 or more sites $270.00 2014-2015 Merriman, Steve Department Head - Music $1,000.00 2014-2015
-29- BOARD MEETING, BOARD OF TRUSTEES, SCHOOL DISTRICT NO. 7
Open Session
DATE: October 14, 2014
TIME: 12:00 p.m.
PLACE: Chief Joseph Middle School
MEMBERS PRESENT: Wendy Tage, Chair Susan MacGrath, Vice Chair Heide Arneson Denise Hayman Elizabeth Williamson
MEMBERS ABSENT: Gary Lusin Andy Willett
STAFF PRESENT: Rob Watson, Superintendent Steve Johnson, Deputy Superintendent Operations Mike Waterman, Director of Business Services/District Clerk Chad Berg, Director of Special Education Robin Miller, Curriculum Director Brad Somers, Technology Supervisor Byrdeen Warwood, Community Education Supervisor Renee Westlake, Fine Arts Supervisor Tami Phillippi, BEA President Brian Ayers, Chief Joseph Principal Randy Van Dyk, Chief Joseph Assistant Principal Various Chief Joseph Staff and Students
MEDIA: None
VISITORS: About 20
Chief Joseph Middle School Board Report CJMS Principal Brian Ayers welcomed the group and introduced the session. The presentation was generally divided into five sections:
1. Star Data. Mr. Ayers reviewed reading and math proficiency scores for the 2013-14 and 2014-15 years. 2. Multi-Tier System of Supports (MTSS) Implementation. Assistant Principal Randy Van Dyk provided an overview of MTSS and explained how it is implemented at CJMS. He explained the building’s Literacy and Math support structures, and a teacher described how a three-teacher math model addresses the needs of students at various points along the learning continuum.
-30- Board of Trustees Meeting October 14, 2014 Page 2
3. ELA and Math Instructional Strategies. Mr. Ayers introduced two teacher librarians who explained the collaborative efforts the building is taking towards implementing research-based lessons. Mr. Van Dyk explained the STREAM program and how it has improved math instruction at CJMS. A math teacher then demonstrated a sample car purchase lesson and outlined how it helps students achieve their math goals. 4. Added value programs. Mr. Ayers, staff members, and a parent described the building’s efforts to build relationships with students, parents, and staff. These programs include Oktoberfest, Bingo, Math Information Meetings, and a family barbeque. 5. School and District Goals. Mr. Ayers noted that his primary goal is to have 85% of all students are proficient in math and prepared for success in Algebra in High School.
Mr. Ayers and Mr. Van Dyk answered the Trustees’ questions. The complete report will be on the November 10, 2014 consent agenda for approval.
Public Participation on Non-Agenda Items None
The meeting adjourned at 1:10 p.m.
Wendy Tage, Board Chair Mike Waterman, District Clerk
-31- BOARD MEETING, BOARD OF TRUSTEES, SCHOOL DISTRICT NO. 7
Open Session
DATE: October 21, 2014
TIME: 12:00 p.m.
PLACE: Emily Dickinson School
MEMBERS PRESENT: Wendy Tage, Chair Heide Arneson Denise Hayman Gary Lusin Andy Willett
MEMBERS ABSENT: Susan MacGrath, Vice Chair Elizabeth Williamson
STAFF PRESENT: Rob Watson, Superintendent Marilyn King, Deputy Superintendent Instruction Steve Johnson, Deputy Superintendent Operations Mike Waterman, Director of Business Services/District Clerk Chad Berg, Director of Special Education Robin Miller, Curriculum Director Brad Somers, Technology Supervisor Renee Westlake, Fine Arts Supervisor Tami Phillippi, BEA President Sarah Hayes, Emily Dickinson Principal Various Emily Dickinson Staff
MEDIA: None
VISITORS: None
Emily Dickinson School Board Report Emily Dickinson Principal Sarah Hayes welcomed the group and introduced the session. The presentation was generally divided into five sections:
1. Star Data. Ms. Hayes reviewed reading and math proficiency scores for the 2013-14 and 2014-15 years. 2. Multi-Tier System of Supports (MTSS) Implementation. Ms. Hayes then provided an overview of MTSS and explained how it is implemented at Emily Dickinson. She and Emily Dickinson staff reviewed the successes and challenges the building has encountered when implementing this program. 3. ELA and Math Instructional Strategies. The 3rd grade teachers explained the data screening and progress monitors efforts underway at Emily Dickinson using a Balanced Literacy Model. A 4th grade
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class demonstrated their close reading skills using Chromebooks, Google, and Balanced Literacy. The building instructional coach and a teacher explained their efforts to engage students and integrate technology, math, and English Language Arts at Emily Dickinson. 4. Added value programs. Emily Dickinson uses schoolwide project-based learning to extend student learning and create collaboration time for teachers. 5. School and District Goals. Ms. Hayes noted that her primary goal for the year is to have 90% of the school’s students show 35% growth in reading and math.
Ms. Hayes answered the Trustees’ questions. The complete report will be on the November 10, 2014 consent agenda for approval.
Public Participation on Non-Agenda Items None
The meeting adjourned at 1:20 p.m.
Wendy Tage, Board Chair Mike Waterman, District Clerk
-33- BOARD MEETING, BOARD OF TRUSTEES, SCHOOL DISTRICT NO. 7
Open Session
DATE: October 28, 2014
TIME: 12:00 p.m.
PLACE: Hawthorne School
MEMBERS PRESENT: Wendy Tage, Chair Susan MacGrath, Vice Chair Heide Arneson Denise Hayman Gary Lusin Andy Willett Elizabeth Williamson
MEMBERS ABSENT: None
STAFF PRESENT: Rob Watson, Superintendent Marilyn King, Deputy Superintendent Instruction Mike Waterman, Director of Business Services/District Clerk Robin Miller, Curriculum Director Renee Westlake, Fine Arts Supervisor Byrdeen Warwood, Community Education Supervisor Ken Hackler, Technology Specialist Tami Phillippi, BEA President Casey Bertram, Hawthorne Principal Various Hawthorne Staff
MEDIA: Gail Schontzler, Bozeman Daily Chronicle
VISITORS: None
Consent Agent Superintendent Watson introduced the item and answered Trustees’ questions. Motion by Hayman, seconded by Lusin to approve the purchase of 330 Chromebooks at a total cost of $111,061.50. Motion carried 7-0.
Hawthorne School Board Report Trustee MacGrath reminded the Board of an upcoming middle school concert.
Hawthorne School Board Report Hawthorne Principal Casey Bertram welcomed the group and introduced the session. The presentation was generally divided into six sections:
-34- Board of Trustees Meeting October 28, 2014 Page 2
1. Star Data. Mr. Bertram reviewed reading and math proficiency scores for the 2013-14 and 2014-15 years. 2. Multi-Tier System of Supports (MTSS) Implementation. Mr. Bertram then provided an overview of MTSS and explained how it is implemented at Hawthorne. 3. ELA and Math Instructional Strategies. Last year, Hawthorne Elementary received a $5,000 grant to provide professional development regarding the assistive technology. Three teachers described the grant and how it relates to building and District ELA goals. Another teacher explained the statewide STREAM grant and how it improved math instruction at Hawthorne. 4. Added value programs. Hawthorne’s value added program is called STEAM and is used to integrate art across the various curricular programs. 5. School and District Goals. Mr. Bertram noted that his primary goal for the year is to build and implement a process for responding to student academic and behavioral needs. Specifically, the school aspires that 90% of Hawthorne students will meet or exceed the STAR student growth percentile, currently set at 35 SGP. 6. Challenges and Barriers. Mr. Bertram explained that time is the primary challenge for his staff as they work toward these goals.
Mr. Bertram answered the Trustees’ questions. The complete report will be on the November 10, 2014 consent agenda for approval.
Public Participation on Non-Agenda Items None
The meeting adjourned at 1:10 p.m.
Wendy Tage, Board Chair Mike Waterman, District Clerk
-35- TITLE: MONTANA GLOBAL EDUCATOR OF THE YEAR RECOGNITION
CATEGORY: RECOGNITION AND AWARDS
ORIGINATED BY: Marilyn King, Deputy Superintendent Instruction
OTHERS INVOLVED: N/A
PRESENTED BY: BHS Principal Kevin Conwell
DATA EXPANSION: Letter of Notification dated October 28, 2014
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: Elementary and High School District RECOGNITION November 10, 2014
SUPERINTENDENT’S RECOMMENDATION: It is recommended the Board of Trustees adopt the following resolution:
WHEREAS: The Montana World Affairs Council bestows the Global Educator of the Year Award upon an outstanding K-12 teacher who promotes international understanding in the classroom and contributes to the development of resources so that other educators and community members are better prepared to educate youth about world affairs;
WHEREAS: Amy Wallner-Drake, the Montana Global Educator of the Year, will be honored at the 2nd Annual Global Educator of the Year Awards Banquet on November 15th and will receive a one-year membership to the Montana World Affairs Council and a $500 donation to purchase international classroom materials, publications, and resources;
THEREFORE: Be it resolved that the Board of Trustees recognize and honor Bozeman High School teacher Amy Wallner-Drake for this achievement.
-36- -37- TITLE: 2013-14 NATIONAL SPEECH AND DEBATE ASSOCIATION SOCIETE DE 300 AWARD and 2013-14 ANNE SULLIVAN AA DEBATE COACH OF THE YEAR
CATEGORY: RECOGNITION AND AWARDS
ORIGINATED BY: Marilyn King, Deputy Superintendent InstructionA
OTHERS INVOLVED: BHS Coaches Adam Thane, Dave Budt, Lila Michael, Karen Downs, Morgan Coffin, Ryan Cech
PRESENTED BY: Kevin Conwell, BHS Principal
DATA EXPANSION: None
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: Elementary and High School District RECOGNITION November 10, 2014
SUPERINTENDENT’S RECOMMENDATION: It is recommended that the Board of Trustees adopt the following resolution:
WHEREAS: The National Speech and Debate Association promotes high school and middle school speech and debate activities as a means to develop essential life skills and values as well as academic excellence;
WHEREAS: Bozeman High School has been named to the Societé de 300 for the 2013-2014 season;
WHEREAS: Being named to this society denotes a ranking in the top 1% of high school speech and debate teams in the nation; and
WHEREAS: First year head coach Adam Thane was named the 2013-2014 Anne Sullivan AA Debate Coach of the Year;
THEREFORE: We recognize and honor Bozeman High School and Mr. Adam Thane and the Hawker coaching staff for this achievement.
-38- TITLE: GOLDEN GAVEL AWARD
CATEGORY: RECOGNITION AND AWARDS
ORIGINATED BY: Rob Watson, Superintendent
OTHERS INVOLVED: Bozeman Board of Trustees
PRESENTED BY: Rob Watson
DATA EXPANSION: Montana School Boards Association News Release
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: Elementary and High School District RECOGNITION November 10, 2014
SUPERINTENDENT’S RECOMMENDATION: It is recommended the Board of Trustees adopt the following resolution:
WHEREAS: The Montana School Boards Association recognizes Boards who have collectively completed extensive training and who have attained certification within the same 12-month period with the “Golden Gavel Award”;
WHEREAS: The Bozeman Board of Trustees were recognized at the annual MTSBA meeting in October, 2014 as one of 10 Boards having achieved this accomplishment;
WHEREAS: It should be noted that this was not the first time the Bozeman Board of Trustees has received the Golden Gavel Award – which demonstrates their continued commitment to their own training and education;
THEREFORE: Be is resolved that the Bozeman Board of Trustees should be honored for their collective effort in attaining the MTSBA Golden Gavel Award.
-39- NEWS RELEASE
Montana School Boards Association
FOR MORE INFORMATION, CONTACT: Lance Melton, Executive Director Montana School Boards Association 863 Great Northern Blvd., Suite 301 Helena, Montana 59601 (406) 442-2180 Fax: (406) 442-2194 E-mail: [email protected]
FOR IMMEDIATE RELEASE – October 23, 2014
Montana School Boards Association Recognizes Trustee Leaders The Montana School Boards Association (MTSBA) recognized eleven locally-elected school board trustees at the Montana Conference of Education Leadership (MCEL) held in Billings last week. MTSBA awards the Marvin Heintz Award annually to those trustees who have reached the pinnacle of trustee training and leadership by amassing 96 hours in the School Board Academy trustee certification program. Trustees must have received the equivalent of 8 years certification or 96 hours of training in less than 8 years, whichever comes first. The trustees who qualify have truly shown their commitment to educational leadership. MTSBA also recognizes “Golden Gavel Award” winners – entire school boards who have attained certification in the same 12-month period.
“All school board members should be recognized for the time that they volunteer in support of the students and schools in their district,” according to Lance Melton, MTSBA Executive Director. “But there are several who go above and beyond as they participate in training and education of their own to make themselves and their boards better leaders,” Melton said.
“These local leaders have looked at important issues like the roles and responsibilities of school boards, how laws passed by our legislature impacts local districts, and how important leadership is for improving student achievement,” Melton said. “We know that the communities and local districts in which these leaders serve will join us in saying thank you and recognizing their dedication to K-12 public education,” Melton said.
The 2014 Marvin Heintz Award Recipients: Laura Creason, Pine Creek Elementary Sydne Connolly, Plains Public Schools Polly Icenoggle, Plains Public Schools Caryl Cox, Polson Public Schools Kelly Dey, Sidney Public Schools Pat Jarvi, Whitefish Public Schools Trudy Cassidy, Browning Public Schools Robert Rides at the Door, Browning Public Schools Ken Kallem, Laurel Public Schools Don Reed, Lockwood Elementary
The 2014 Golden Gavel Award Recipients: Boulder Elementary Bozeman Public Schools Browning Public Schools Conrad Public Schools Frazer Public Schools Gardiner Public Schools Glasgow K-12 Schools Jefferson High School Laurel Public Schools Lodge Grass Public Schools
-40- TITLE: TRUSTEE HAYMAN RESIGNATION
CATEGORY: ACTION ITEM - CONSENT
ORIGINATED BY: Rob Watson, Superintendent
OTHERS INVOLVED: Mike Waterman, District Clerk
DATA EXPANSION: Letter of Resignation
SOURCE: N/A
IMPLEMENTATION ACTION: Elementary and High School District ACTION Effective November 10, 2014
ISSUE: Trustee Hayman recently notified the Board that, due to election to the Montana Legislature, she would not be able to complete her term on the Board.
FACTS: Trustee Hayman was most recently elected to the Board in May of 2012. Her term expires May 2015
SUPERINTENDENT’S RECOMMENDATION: It is recommended that the Board accept Trustee Hayman’s resignation and declare a vacancy on the Board.
-41-
November 5, 2014
Wendy Tage Board Chair Bozeman School District 404 W. Main St. Bozeman, MT 59715
Dear Wendy,
Since my election to House District 66 yesterday, it has become clear to me that I must resign as soon as possible to allow the board to appoint a replacement for me. My 15 years on the Bozeman School Board has been the most fulfilling of my professional life and I will always treasure my friendships with staff and board. Please accept my resignation on November 10, 2014 and know that when I serve in Helena I will always carry a piece of this district in my heart.
Best Always, Denise Hayman
-42- TITLE: REVISE/RESTATE SECTION 457(b) DEFERRED COMPENSATION PLAN
CATEGORY: ACTION ITEM - CONSENT
ORIGINATED BY: Mike Waterman, Director of Business Services
OTHERS INVOLVED: Steve Johnson, Deputy Superintendent Operations; Mary Sandvold, Payroll Supervisor
DATA EXPANSION: Specimen Section 457(b) Deferred Compensation Plan
COST/FUND SOURCE: None
IMPLEMENTATION ACTION: Elementary and High School District ACTION Effective November 10, 2014
ISSUE: Shall the Board of Trustees revise and restate the District’s 457(b) Deferred Compensation Plan?
FACTS: 1. On March 24, 2014 the Bozeman School District Board of Trustees adopted a 457(b) Deferred Compensation Plan (“the Plan”). The Plan currently prohibits employees from making hardship withdrawals and taking loans against their plans. Both options are allowed under IRS code. 2. Employees have approached the District about accessing their funds in this manner.
SUPERINTENDENT’S RECOMMENDATION: It is recommended that the Board of Trustees revise and restate the Section 457(b) Deferred Compensation Plan as presented.
OTHER ALTERNATIVES: Make no changes to the Plan.
DISCUSSION: The proposed plan was developed by OMNI, the District’s Third Party Administrator, and meets IRS code requirements.
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OMNI Group, Inc.
Model 457(b) Deferred Compensation Plan
2013 January 10 © U.S. Retirement Partners, Inc. Page 1 -44- OMNI Group, Inc. Model Deferred Compensation Plan – Basic Plan Document
Overview Table of Contents
1. Establishing and maintaining the Plan ...... 9 2. Participation and deferral ...... 10 3. Deferral Limit ...... 11 4. Rollover Contribution ...... 13 5. Investment direction ...... 13 6. Allocation methods ...... 16 7. Roth and Non-Roth Accounts ...... 17 8. Protection of, and reemployment after, Uniformed Service ...... 18 9. Domestic-relations orders ...... 19 10. Loan ...... 19 11. Permitted Distribution ...... 20 12. Emergency Distribution...... 21 13. Retirement Distribution ...... 22 14. Death Distribution ...... 23 15. Beneficiary ...... 24 16. Administration of Distribution provisions ...... 26 17. Direct Rollover ...... 28 18. Employer’s duties and powers ...... 29 19. Amendment, merger, Termination ...... 30 20. General provisions ...... 31 21. Definitions ...... 35 22. Construction ...... 45
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Table of Contents
1. Establishing and maintaining the Plan ...... 9 1.1 Purpose of the Plan ...... 9 1.2 Establishment of the Plan ...... 9 1.3 Previous documents replaced ...... 9 1.4 Eligible Plan ...... 9 1.5 Individual-account plan ...... 9 1.6 Trust ...... 9 1.7 Exclusive benefit ...... 9 1.8 Construction ...... 9 2. Participation and deferral ...... 10 2.1 Eligibility for Employee Contributions ...... 10 2.2 Eligibility for Employer Contributions ...... 10 2.3 Participation Agreement ...... 10 2.4 Deferral agreement must be made before the month of the deferral ...... 10 2.5 Time for Contributions to begin ...... 10 2.6 Amendment of Participation Agreement ...... 10 2.7 Leave of absence ...... 10 2.8 Disability ...... 10 2.9 Deferral from Compensation paid after Severance-from-Employment ...... 11 3. Deferral Limit ...... 11 3.1 Deferral Limit rules ...... 11 3.2 Normal Deferral Limit ...... 11 3.3 NRA catch-up ...... 11 3.4 Age 50 catch-up ...... 11 3.5 Coordination of NRA catch-up and Age 50 catch-up ...... 11 3.6 Rollover Contribution ...... 11 3.7 Qualified governmental excess-benefit arrangement ...... 12 3.8 Post-severance Compensation counts ...... 12 3.9 Responsibilities for Deferral Limit ...... 12 3.10 Corrective Distribution for excess deferrals ...... 12 4. Rollover Contribution ...... 13 4.1 Rollover Contribution ...... 13 4.2 Any Employee...... 13 4.3 Rollover Contributions Account ...... 13 5. Investment direction ...... 13 5.1 Participant’s duty of investment direction ...... 13 5.2 Procedure for giving investment direction ...... 13 5.3 Reasonable frequency ...... 14 5.4 Who directs investment ...... 14 5.5 Investment agent ...... 14 5.6 Investment direction must be in writing ...... 14 5.7 Proper Person to receive investment direction ...... 14 5.8 Transfer between Funding Vehicles ...... 14 5.9 Employer not responsible ...... 14 5.10 Investment direction refused ...... 14 5.11 Failure to give investment direction ...... 15
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5.12 Investment direction during domestic-relations matter ...... 15 5.13 Investment direction during bankruptcy matter ...... 15 5.14 Expenses of investment direction...... 15 5.15 Relief from responsibility ...... 15 6. Allocation methods ...... 16 6.1 Employee Contributions ...... 16 6.3 Plan Accounts ...... 16 6.4 Allocation of Contributions and investment return ...... 16 6.5 No rights created by allocation ...... 16 6.6 Funding policy ...... 16 7. Roth and Non-Roth Accounts ...... 17 7.1 Roth Account ...... 17 7.2 Separate accounting ...... 17 7.3 Separate-accounting rules ...... 17 7.4 In-plan rollover from a Non-Roth Account to a Roth Account ...... 18 8. Protection of, and reemployment after, Uniformed Service ...... 18 8.1 Provisions concerning Uniformed Service ...... 18 9. Domestic-relations orders ...... 19 9.1 Procedures ...... 19 9.2 Finding whether an order is a QDRO ...... 19 9.3 Giving effect to a QDRO ...... 19 9.4 Segregated Account...... 19 9.5 Investment direction after QDRO ...... 19 9.6 Required beginning date and minimum distribution ...... 19 10. Loan ...... 19 10.1 Participant Loan ...... 19 10.2 Loan terms ...... 19 10.3 Loan must bear a reasonable rate of interest ...... 20 10.4 Not a distribution ...... 20 10.5 Loan limit ...... 20 10.6 Repayment period ...... 20 10.7 Level amortization ...... 20 11. Permitted Distribution ...... 20 11.1 Permitted Distribution for inactive Participant ...... 20 11.2 Permitted Distribution from a Rollover Contributions Account ...... 20 11.3 Transfer to purchase service credit ...... 20 11.4 QDRO Distribution ...... 20 12. Emergency Distribution...... 21 12.1 Emergency Distribution ...... 21 12.2 Definition of unforeseeable emergency ...... 21 12.3 Cessation of deferrals ...... 21 12.4 “Gross-up” for income taxes ...... 21 12.5 Discretionary Findings ...... 22 12.6 Delegation subject to due process ...... 22 13. Retirement Distribution ...... 22 13.1 Retirement Distribution ...... 22 13.2 Retired public safety officer’s health insurance ...... 22
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13.3 Minimum distribution ...... 22 14. Death Distribution ...... 23 14.1 Death Distribution ...... 23 14.2 Minimum distribution ...... 23 14.3 Disclaimer by Beneficiary ...... 23 15. Beneficiary ...... 24 15.1 Participant’s power to designate his or her Beneficiary ...... 24 15.2 Beneficiary Designation ...... 24 15.3 Construction of Beneficiary Designation ...... 25 15.4 Beneficiary must be alive when the Distribution becomes payable ...... 25 15.5 Lack of Beneficiary designation ...... 25 15.6 A slayer cannot be a Beneficiary ...... 25 15.7 Forgery, incapacity, undue influence, or other doubt ...... 25 16. Administration of Distribution provisions ...... 26 16.1 Claim for Distribution ...... 26 16.2 Delay of payment ...... 26 16.3 Finding Death ...... 27 16.4 Employer to approve ...... 27 16.5 Payer may rely on apparent entitlement ...... 27 16.6 Dispute concerning proper Distributee ...... 27 16.7 Distribution to minor Beneficiary ...... 27 16.8 Distribution to incompetent Person ...... 28 16.9 Disclaimer by Beneficiary ...... 28 17. Direct Rollover ...... 28 17.1 Direct Rollover ...... 28 17.2 Eligible Rollover Distribution payable without delay...... 28 17.3 Direct Rollover to a designated Roth account or a Roth IRA ...... 29 18. Employer’s duties and powers ...... 29 18.1 Employer has full authority ...... 29 18.2 Employer may decide any matter ...... 29 18.3 Employer may rely on Claims ...... 30 18.4 Findings to be uniformly made ...... 30 18.5 Information from Employer ...... 30 18.6 Employer may delegate ...... 30 18.7 Plan services ...... 30 18.8 Employer official may not decide Personal benefit ...... 30 19. Amendment, merger, Termination ...... 30 19.1 Employer may amend the Plan ...... 30 19.2 Amendment cannot change exclusive benefit ...... 30 19.3 Amendment cannot provide any cutback ...... 31 19.4 Retroactive effect ...... 31 19.5 Procedure for amendment by Employer ...... 31 19.6 Merger or consolidation ...... 31 19.7 Employer may terminate the Plan ...... 31 19.8 Termination Distribution ...... 31 20. General provisions ...... 31 20.1 Action of Employer ...... 31
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20.2 Anti-alienation ...... 31 20.3 Audit ...... 32 20.4 Claims Procedure ...... 32 20.5 Construction ...... 32 20.6 Expenses ...... 32 20.7 Forfeiture ...... 32 20.8 Governing Law ...... 32 20.9 Immunity ...... 32 20.10 IRS levy ...... 32 20.11 Irrevocable election no longer provided ...... 33 20.12 Mistaken contributions ...... 33 20.13 Multiple Funding Vehicles ...... 33 20.14 Multiple plans ...... 33 20.15 Necessary information ...... 33 20.16 No contract of employment ...... 33 20.17 Notice ...... 33 20.18 Plan is binding ...... 34 20.19 Power of Attorney ...... 34 20.20 Records ...... 34 20.21 Writings and signatures ...... 35 21. Definitions ...... 35 21.1 “Account” ...... 35 21.2 “Administrator” ...... 36 21.3 “Adoption Agreement” ...... 36 21.4 “Allocable Income”...... 36 21.5 “Alternate Payee” ...... 36 21.6 “Applicable Law” ...... 36 21.7 Basic Plan Document ...... 36 21.8 “Beneficiary” ...... 36 21.9 “Beneficiary Designation” ...... 36 21.10 “Benefit” ...... 37 21.11 “Claim” ...... 37 21.12 “Claimant” ...... 37 21.13 “Code” “Internal Revenue Code” or “IRC” ...... 37 21.14 “Compensation” ...... 37 21.15 “Contracts Clauses” ...... 37 21.16 “Contributions” ...... 37 21.17 “Corrective Distribution” ...... 37 21.18 “Death Distribution” ...... 38 21.19 “Deferral Limit” ...... 38 21.20 “Deferred Compensation” ...... 38 21.21 “Dependent” ...... 38 21.22 “Direct Rollover” ...... 38 21.23 “Distributee” ...... 38 21.24 “Distribution” ...... 38 21.25 “Eligible Employee” ...... 39 21.26 “Eligible 457(b) Plan” ...... 39 21.27 “Eligible Retirement Plan” ...... 39 21.28 “Eligible Rollover Distribution” ...... 39 21.29 “Eligible Rollover Distribution Notice”...... 39
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21.30 “Emergency Distribution” ...... 39 21.31 “Employee” ...... 39 21.32 “Employee Contributions” ...... 39 21.33 “Employer” ...... 39 21.34 “Employer Contributions” ...... 39 21.35 “Enabling Statute”...... 39 21.36 “Evidence” ...... 39 21.37 “Federal Law” ...... 39 21.38 “Find” or “Finding” ...... 40 21.39 “Fund” ...... 40 21.40 “Funding Vehicle” ...... 40 21.41 “Good Faith” ...... 40 21.42 “Investment Law” ...... 40 21.43 “IRS” ...... 40 21.44 “Law” ...... 40 21.45 “Loan” ...... 40 21.46 “MDIB Beneficiary” ...... 40 21.47 “Minor” ...... 40 21.48 “Natural Person” ...... 40 21.49 “Normal Retirement Age” ...... 40 21.50 “Order” ...... 41 21.51 “Participant” ...... 41 21.52 “Participation Agreement” ...... 41 21.53 “Payout Option” ...... 41 21.54 “Permissive Service Credit” ...... 41 21.55 “Permitted Distribution” ...... 41 21.56 “Person” ...... 41 21.57 “Personal Representative” ...... 41 21.58 “Plan” ...... 42 21.59 “Power of Attorney”...... 42 21.60 “Procedure” ...... 42 21.61 “QDRO” ...... 42 21.62 “QDRO Distribution” ...... 42 21.63 “Qualified Military Service” ...... 42 21.64 “Record” ...... 42 21.65 “Required Beginning Date” ...... 42 21.66 “Retirement Distribution” ...... 43 21.67 “Rollover Contribution” ...... 43 21.68 “Rollover Distribution” ...... 43 21.69 “Rollover Rules” ...... 43 21.70 “Roth Account” ...... 43 21.71 “Roth Contribution” ...... 43 21.72 “SEC” ...... 43 21.73 “Service in the Uniformed Services” ...... 43 21.74 “Service Provider” ...... 43 21.75 “Severance-from-Employment” ...... 43 21.76 “Shares” ...... 43 21.77 “Spouse” ...... 44 21.78 “State” ...... 44 21.79 “State Law” ...... 44 21.80 “Taxpayer Identifying Number” ...... 44
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21.81 “Termination” ...... 44 21.82 “Third-Party Administrator” ...... 44 21.83 “Trust” ...... 44 21.84 “Trust Agreement” ...... 44 21.85 “Trust Substitute” ...... 44 21.86 “Trustee” ...... 44 21.87 “Uniformed Service” ...... 44 21.88 “USA” ...... 44 21.89 “USERRA” ...... 45 21.90 “Valuation Day” ...... 45 21.91 “Year” ...... 45 22. Construction ...... 45 22.1 Construction ...... 45 22.2 Construction as an Eligible 457(b) Plan ...... 45 22.3 Construction with Enabling Statute ...... 45 22.4 Construction of the Internal Revenue Code ...... 46 22.5 Administrative Law...... 46 22.6 USA Constitution and State Constitutions ...... 46 22.7 Furnish includes causing to be furnished ...... 46 22.8 Performance includes causing performance ...... 46 22.9 References to or within the Plan ...... 46 22.10 Usage conventions ...... 46 22.11 Words deliberately used ...... 47 22.12 Common usage ...... 47
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1. Establishing and maintaining the Plan
1.1 Purpose of the Plan The Plan provides an Employee a convenient way to save for his or her retirement. Deferred Compensation is held until paid to the Participant or to his or her Beneficiaries and Alternate Payees according to the provisions of the Plan. With limited exceptions, a Distribution can become available only after the Participant’s death or Severance-from-Employment.
1.2 Establishment of the Plan This document together with the Adoption Agreement and the list of Funding Vehicles states the provisions of this Plan. The Employer established and maintains the Plan for the Employees.
1.3 Previous documents replaced Except to the extent that the Adoption Agreement specifies otherwise, this document amends, and restates fully, any similar plan or amendment previously in effect.
Further, any provision stated by this restated Plan that was required for the Plan to have met the requirements for an Eligible 457(b) Plan at any time before the restatement that was not correctly stated by the Plan as then-currently in effect at the relevant time is effective for all such earlier time to the extent necessary for the Plan to have met the requirements for an Eligible 457(b) Plan under IRC § 457(b) for all time on or after the Plan’s effective date. However, the Plan’s exclusive-benefit provision is not retroactive any earlier than January 1, 1997.
1.4 Eligible Plan The Employer intends to maintain the Plan as a plan that is an Eligible 457(b) Plan.
1.5 Individual-account plan The Plan is an individual-account plan that provides an Account for each Participant, Beneficiary, and Alternate Payee, and provides Deferred Compensations based solely on the amount of Contributions, income, dividends, interest, gains (or losses), and fees and expenses credited to or charged against the Participant’s, Beneficiary’s, or Alternate Payee’s Account.
1.6 Trust The Employer and the Trustee have entered into a Trust Agreement (or declaration) to establish and maintain a Trust exclusively for the Plan’s purposes. The Trustee holds each Funding Vehicle under the Trust.
1.7 Exclusive benefit The Plan is established for the exclusive benefit of Participants and their Beneficiaries. All assets and income of the Plan must be held for the exclusive benefit of the Plan’s Participants and their Beneficiaries. Any amount, property, or right held under the Plan will not be used for or diverted to any purpose other than for the exclusive benefit of Participants, Beneficiaries, and Alternate Payees, except as otherwise permitted under IRC § 457(g)(1).
1.8 Construction The Plan will be construed and interpreted according to Part 22 [at page 45].
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2. Participation and deferral
2.1 Eligibility for Employee Contributions An Eligible Employee may make Employee Contributions from his or her Compensation.
Consistent with Section 825 of the Pension Protection Act of 2006, an Employee is not precluded from participating in the Plan by reason of having received a distribution under IRC § 457(e)(9) as in effect before the enactment of the Small Business Job Protection Act of 1996.
2.2 Eligibility for Employer Contributions A Participant receives an allocation of Employer Contributions only as specified by the Adoption Agreement and not precluded by the Enabling Statute or other State Law.
2.3 Participation Agreement An Eligible Employee elects to make Employee Contributions by completing and adopting a Participation Agreement on the form that the Employer prescribes. When entering into or amending his or her Participation Agreement, a Participant must agree to defer the minimum amount that is required under each Funding Vehicle indicated by the Participant’s Participation Agreement, and must agree to defer no more than the maximum amount provided by Part 3 [“Deferral Limit” at page 11].
2.4 Deferral agreement must be made before the month of the deferral Consistent with 26 C.F.R. § 1.457-4(b), Contributions will be deferred for a calendar month only if a Participation Agreement providing for the deferral has been entered into before the beginning of the month. However, a new Employee may defer compensation payable in the month during which he or she first becomes an Employee if he or she has, on or before the first day on which the Employee performs services for the Employer, entered into a Participation Agreement providing for the deferral. This rule is in addition to the Plan’s other provisions and the Employer’s rules concerning the acceptance of deferral agreements.
2.5 Time for Contributions to begin Unless the Participation Agreement specifies a later date, Employee Contributions begin as of the next pay date after the Participation Agreement is received in good order by the Employer or the later date required by ¶ 2.4.
2.6 Amendment of Participation Agreement A Participant may change his or her Participation Agreement. Unless the Participation Agreement specifies a later effective date, an increase in Contributions takes effect as of the next available pay period in the next calendar month.
2.7 Leave of absence Unless his or her Participation Agreement is otherwise amended, if a Participant is absent from work by a leave of absence Contributions will continue to the extent that compensation continues, or the Participation Agreement will remain in effect and Contributions will resume when the Participant returns to work.
2.8 Disability A disabled Participant may make Employee Contributions to the extent that he or she has actual Compensation (not imputed compensation and not disability benefits) from which to make Employee Contributions.
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2.9 Deferral from Compensation paid after Severance-from-Employment Subject to ¶ 2.4 and other provisions of this Part, an Employee may, to the extent permitted by 26 C.F.R. § 1.457-4(d), make Employee Contributions from Compensation that will be paid after his or her Severance-from-Employment if the Compensation is paid within 2½ months after his or her Severance-from-Employment and is payments for accrued bona fide sick, vacation, or other leave if the Employee could have used the leave if his or her employment had continued; or is payments that, absent a Severance-from-Employment, would have been paid to the Employee while he or she continued in employment with the Employer and is regular compensation for services during the Employee’s regular working hours, compensation for services outside the Employee’s regular working hours (such as overtime or shift differential), commissions, bonuses, or other similar compensation. Without limiting the comprehensive effect of the conditions stated by the preceding sentence, Employee Contributions may not be made from severance pay.
3. Deferral Limit
3.1 Deferral Limit rules The Plan incorporates by reference the rules, including deferral limits, stated by IRC § 457(b)(2), IRC § 457(b)(3), and 26 C.F.R. § 1.457-4. A use (if any) of IRC § 457(b)(3) is restricted by the Participant’s Normal Retirement Age.
3.2 Normal Deferral Limit The maximum amount deferred for any taxable year of a Participant (not including a Rollover Contribution as provided by ¶ 3.3 or an amount under a qualified excess-benefit arrangement as provided by ¶ 3.7) will not exceed the amount specified by IRC § 457(b)(2), except as provided by ¶ 3.3 or ¶ 3.4.
3.3 NRA catch-up If the Adoption Agreement so specifies, a Participant may elect a catch-up deferral permitted under IRC § 457(b)(3). For a Participant’s taxable year that is one of the three taxable years that ends before the Participant attains Normal Retirement Age, the maximum amount deferred for a Participant (not including a Rollover Contribution as provided by ¶ 3.3 or an amount under a qualified excess-benefit arrangement as provided by ¶ 3.7) will not exceed the amount specified by IRC § 457(b)(3), consistent with ¶ 3.5.
3.4 Age 50 catch-up Unless the Adoption Agreement specifies otherwise, a Participant may elect an age 50 catch-up deferral permitted under IRC § 457(b)(3). After 2001, the maximum amount deferred for a Participant may include (subject to ¶ 3.5) the amount otherwise permitted by ¶ 3.2 plus the additional amount provided by IRC § 414(v).
3.5 Coordination of NRA catch-up and Age 50 catch-up For a Participant’s taxable year that is one of the three taxable years that ends before the Participant attains Normal Retirement Age and in which ¶ 3.4 could apply, the Participant’s deferral limit is the greater of ¶ 3.4 without ¶ 3.3 or ¶ 3.3 without ¶ 3.4.
3.6 Rollover Contribution The Plan credits to a Participant’s Account the amount received as a rollover from an Eligible Retirement Plan. A Rollover Contribution is not subject to ¶¶ 3.2-3.5 and does not count in applying IRC § 457(c).
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3.7 Qualified governmental excess-benefit arrangement Consistent with IRC § 457(e)(14), ¶ 3.2 and IRC § 457(c) do not apply to a qualified excess-benefit arrangement (as defined by IRC § 415(m)(3)), and benefits under such an arrangement are not taken into account in determining whether this Plan is an Eligible 457(b) Plan.
3.8 Post-severance Compensation counts Compensation that otherwise would count as Compensation for the Deferral Limit does not fail to be Compensation merely because it is paid after a Participant’s Severance-from-Employment. Further, compensation that is paid by the later of 2½ months after the Participant’s Severance-from-Employment or the end of the Year that includes the Participant’s Severance-from-Employment date and that would have been included in Compensation if paid before the Participant’s Severance-from-Employment is included in Compensation.
Subject to the conditions stated by the preceding paragraph, Compensation includes an amount if the payment is:
regular compensation for services during the employee’s regular working hours, or compensation for services outside the employee’s regular working hours (such as, overtime or shift differential), commissions, bonuses, or other similar payments and the payment would have been paid to the employee before his or her Severance-from-Employment if he or she had continued in employment with the Employer.
for unused accrued bona fide sick, vacation, or other leave if the employee would have been able to use the leave if his or her employment had continued; or
received by an employee under a nonqualified deferred compensation plan if the payment would have been paid to the employee at the same time if the employee had continued in employment with the Employer and only to the extent that the payment is includible in the employee’s gross income.
Compensation does not include severance pay if it is paid after the Participant’s Severance-from- Employment.
3.9 Responsibilities for Deferral Limit To apply the Deferral Limit, differing responsibilities for the Employer and a Participant apply as follows.
3.9.1 Employer The Employer must apply the Deferral Limit concerning all deferrals under all plans maintained by the Employer.
3.9.2 Participant A Participant is responsible for his or her income tax returns, and must apply the Deferral Limit. A Participant must coordinate his or her deferrals among all plans of all employers, including employers unrelated to the Employer.
3.10 Corrective Distribution for excess deferrals A Corrective Distribution for excess elective deferrals will be paid if there is a designation of excess deferrals under ¶ 3.10.1, ¶ 3.10.2, or ¶ 3.10.3. Such a Corrective Distribution must meet ¶ 3.10.4.
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3.10.1 Employer’s designation of excess deferrals If the Employer Finds that a Participant has excess deferrals for the calendar Year (calculated by taking into account only Contributions under this Plan), the Employer will designate the amount of the excess deferrals.
3.10.2 Employer’s designation of excess deferrals If the Employer Finds that a Participant has excess deferrals for the calendar Year (calculated by taking into account only Contributions under this Plan and other plans of the same Employer), the Employer will designate the amount of the excess deferrals.
3.10.3 Participant’s designation of excess deferrals A Participant may designate excess deferrals by delivering to the Employer a written Claim, in the form the Employer prescribes, that certifies and otherwise establishes to the satisfaction of the Employer an amount of excess deferrals.
3.10.4 Amount to be distributed The amount to be distributed as a Corrective Distribution will be the amount of the excess deferrals designated together with Allocable Income Found.
4. Rollover Contribution
4.1 Rollover Contribution The Plan accepts a Rollover Contribution from an Eligible Retirement Plan.
4.2 Any Employee An Employee may make a Rollover Contribution, even if he or she is not otherwise a Participant.
4.3 Rollover Contributions Account A Rollover Contribution (and Allocable Income) is contributed to and held under the Rollover Contributions Account, which is separate from the rest of the Participant’s Plan Account.
5. Investment direction
5.1 Participant’s duty of investment direction Each Participant (and, when applicable, each Beneficiary or Alternate Payee) will, subject to the Employer’s Procedures (which may include procedures of a Service Provider), direct the investment of his, her, or its Account.
5.2 Procedure for giving investment direction A Participant, Beneficiary, or Alternate Payee must give his, her, or its investment direction according to this Plan, including any Procedure or form. A Person may render an investment direction only with the Employer’s approval (which may be made through its agent).
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5.3 Reasonable frequency The Employer and each Funding Vehicle may, but only on a uniform and consistent basis, impose reasonable restrictions on the frequency with which a Participant, Beneficiary, or Alternate Payee may give investment directions. In addition to such restrictions, a Participant, Beneficiary, or Alternate Payee may not give more than one investment direction in any Valuation Day, and the latest investment direction in a Valuation Day cancels all earlier inconsistent investment directions in that Valuation Day.
5.4 Who directs investment During the Participant’s life, the Participant directs the investment of his or her Account. During the Participant’s disability or incompetence, the Person who has authority to act for the Participant under a Power of Attorney or, if there is no such agent, the Person that is the duly appointed and currently serving conservator or guardian of the estate of the Participant directs the investment of the Participant’s Account. After the Participant’s death, the Beneficiary directs the investment of his, her, or its Account, or each Beneficiary directs the investment of his, her, or its separate account. If, following a QDRO, the Employer maintains a separate account for an Alternate Payee, the Alternate Payee directs investment of that separate account.
5.5 Investment agent A Participant, Beneficiary, or Alternate Payee may delegate to an agent performance of his, her, or its investment responsibility by giving written notice acceptable to the Employer and furnishing a Power of Attorney.
5.6 Investment direction must be in writing Each investment direction must be in writing and is not proper unless the writing is signed or adopted (which may be by electronic means) by the Participant, Beneficiary, or Alternate Payee (or by his, her, or its recognized agent). Except as otherwise specified by an investment-direction Procedure, “writing” and “signed” is construed according to ¶ 20.21. Without limiting the comprehensive effect of the above, a signed writing includes, a proper telephone or Electronic communication made in the manner prescribed by a Procedure.
5.7 Proper Person to receive investment direction A Participant, Beneficiary, or Alternate Payee must give his, her, or its investment direction only as provided by a uniform written Procedure adopted by the Employer. Unless the Employer specifies otherwise, the Procedure includes rendering an investment direction according to the forms, rules, and procedures of the Funding Vehicle.
5.8 Transfer between Funding Vehicles An investment direction may take the form of an instruction to transfer an amount or other portion of an Account from a Funding Vehicle to another Funding Vehicle (whether of the same Service Provider or of a different Service Provider).
5.9 Employer not responsible The Employer need not question any investment direction of a Participant, Beneficiary, or Alternate Payee (or his, her, or its agent). The Employer need not provide any investment advice, education, or information. If the Employer provides any investment advice, education, or information of any kind, the Employer is not liable for any loss arising out of such investment advice, education, or information. Without limiting the comprehensive effect of the preceding sentence, the Employer has no liability for any consequence that results from an investment direction that was given effect.
5.10 Investment direction refused The Employer or a Service Provider may decline to implement an investment direction if it:
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is made by a Person that an Order has decided Payee is legally incompetent
could result in a loss in excess of the applicable Account (or sub-Account) balance
would be contrary to this Plan
would be contrary to an Order, even if the Order is not a QDRO
would impair the Plan’s (or the Trust’s) tax-qualified status
would generate income that would be taxable to the Trust
would cause any Person to maintain the indicia of ownership of any investment outside the jurisdiction of the courts of the United States.
5.11 Failure to give investment direction If a Participant, Beneficiary, or Alternate Payee fails to exercise his, her, or its duty of investment direction (or an investment direction is refused), the Employer may, to the extent of the failure of proper investment direction, cause the Account to be invested under a written Procedure adopted by the Employer.
5.12 Investment direction during domestic-relations matter Despite any notice to the Employer or any Person that a domestic-relations order is or might be presented, the Participant continues to exercise his or her duty of investment direction as required by the Plan (except as otherwise required by a final court order that binds the Employer or the Person that receives an investment direction). If, following a QDRO, the Employer maintains a separate account for an Alternate Payee, the Alternate Payee directs investment of that separate account.
5.13 Investment direction during bankruptcy matter Despite any notice to the Employer or any Person of a bankruptcy proceeding, the Participant continues to exercise his or her duty of investment direction as required by the Plan (except as otherwise required by a final court order that binds the Employer or the Person that receives an investment direction).
5.14 Expenses of investment direction The Employer or a Service Provider may charge the Participant’s, Beneficiary’s, or Alternate Payee’s Account for the reasonable expenses of executing his, her, or its investment direction.
If the execution of an investment direction would incur an unusual charge or any tax under the Funding Vehicle or otherwise under Applicable Law, any Person receiving the investment direction may require the Participant, Beneficiary, or Alternate Payee to confirm in writing that he, she, or it understands each charge or tax and how the charge or tax is determined.
5.15 Relief from responsibility To the extent of a Participant’s, Beneficiary’s, or Alternate Payee’s investment direction, every Person other than the Participant, Beneficiary, or Alternate Payee is relieved from responsibility and every kind of liability, and is not responsible for or liable for any damage, loss, expense or other claim that arises from that Participant’s, Beneficiary’s, or Alternate Payee’s investment direction or exercise of control (or from that Participant’s, Beneficiary’s, or Alternate Payee’s failure to exercise his, her, or its duty of investment direction and control).
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6. Allocation methods
6.1 Employee Contributions Subject to Part 2 [“Participation and deferral” at page 10], each Employee may elect to defer a portion of his or her Compensation as Employee Contributions under the Plan.
6.1.1 Qualified Roth contribution program If the Adoption Agreement so specifies, a Participant may, consistent with IRC § 402A, designate all, some, or none of his or her Employee Contributions as Roth Contributions.
6.1.2 Employee Contributions from post-severance compensation Consistent with ¶ 3.8 [page 12], an Eligible Employee may elect to make Employee Contributions from post-severance compensation.
However, an Eligible Employee may make Employee Contributions from post-severance nonqualified deferred compensation only to the extent affirmatively so provided by the written instrument under which that compensation is provided.
6.2 Employer Contributions are discretionary Employer Contributions (if any) are discretionary, and are provided to no greater extent than the Adoption Agreement specifies.
6.3 Plan Accounts The Employer will keep (or cause to be kept) the Account for each Participant, Beneficiary, or Alternate Payee.
6.4 Allocation of Contributions and investment return Contributions, income, gains, losses, other elements of investment return or contract value, and fees and expenses are allocated each Valuation Day.
6.5 No rights created by allocation An allocation to an Account does not cause a Participant or any Person to have any right, title, or interest in any assets of the Plan or the Trust, except as expressly provided by the Plan.
6.6 Funding policy The Plan does not involve a funding obligation. Nonetheless, the Plan’s funding policy, to the extent (if any) required by IRC § 457(b) or IRC § 457(g), is to require each Employer to pay an Employee Contribution within a reasonable time after such amount was segregated from the Employer’s assets.
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7. Roth and Non-Roth Accounts
7.1 Roth Account A Roth Account is a sub-Account of the Employee Contributions Account, or is a sub-Account of the Rollover Contributions Account.
7.2 Separate accounting If an Account is credited with a Roth Contribution (whether an Employee Contribution or a Rollover Contribution), the Plan accounts for Roth Accounts and Non-Roth Accounts on a reasonable and consistent basis consistent with maintaining a qualified Roth contribution program according to IRC § 402(e)(1)(C) and IRC § 457(b).
The Employer may decline a Participant’s direction to treat all or a portion of an Employee Contribution as a Roth Contribution if the Employer Finds that such a Contribution would be invested under a Funding Vehicle for which its Service Provider would not maintain sufficient separate accounting.
The Employer may decline a Rollover Contribution for which a Roth amount is specified if the Employer Finds that such a Contribution would be invested under a Funding Vehicle for which its Service Provider would not maintain sufficient separate accounting.
7.3 Separate-accounting rules The following separate-accounting rules apply to allocate amounts between Roth Accounts and Non-Roth Accounts.
7.3.1 Contributions Roth Contributions are credited to Roth Accounts. All other Contributions are credited to Non-Roth Accounts.
7.3.2 Rollover received A Rollover Contribution is credited to Roth Accounts and Non-Roth Accounts according to the accounting furnished by the paying Eligible Retirement Plan’s insurer, custodian, or plan administrator. If the Plan accepts a Rollover Contribution regarding which such an accounting is not furnished, the Rollover Contribution is credited to Non-Roth Accounts.
7.3.3 Expenses An expense is debited against Roth Accounts and Non-Roth Accounts in proportion to those sub-Account balances.
7.3.4 Investment results An investment gain or loss is allocated to a sub-Account according to the Fund Shares and other Funding Vehicles allocated to that sub-Account.
7.3.5 Loan A Loan to a Participant, Beneficiary, or Alternate Payee is debited against a Roth Account or a Non-Roth Account as the Participant, Beneficiary, or Alternate Payee directs. This direction is a required element of a Participant’s, Beneficiary’s, or Alternate Payee’s Claim for a Loan. Loan repayments are credited to, and a Loan’s deemed distribution or offset distribution is debited against, the same sub-Account from which the Loan was debited.
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7.3.6 QDRO Distribution A QDRO Distribution to an Alternate Payee is debited against a Roth Account or a Non-Roth Account as the QDRO provides or, if not so provided, first against Non-Roth Accounts.
7.3.7 Transfer to purchase service credit An IRC § 457(e)(17) transfer to purchase service credit [see ¶ 11.3 at page 20] is debited against Roth Accounts and Non-Roth Accounts pro rata in the ratio that the amount of the transfer bears to the Account balance determined immediately before the payment of the transfer.
7.3.8 Permitted, Emergency, Retirement, and Death Distributions A Distribution (other than a Corrective Distribution, QDRO Distribution, or deemed distribution or offset distribution incident to a Loan) is debited against a Roth Account or a Non-Roth Account as the Distributee directs. To the extent that any of the preceding sentences permits a Distributee to direct whether a Distribution is debited against a Roth Account or a Non-Roth Account, the Distributee’s direction is a required element of his, her, or its Claim for a Distribution. If a Distribution is required and the Employer cannot require the Distributee’s direction, the Distribution is debited first against Non-Roth Accounts.
7.4 In-plan rollover from a Non-Roth Account to a Roth Account If the Adoption Agreement so specifies, a Participant, Beneficiary, or Alternate Payee may, consistent with IRC § 402A(c)(4), direct an in-Plan qualified rollover contribution into a Roth Account of an amount under a Non-Roth Account that, for a transfer before January 1, 2013, the Participant, Beneficiary, or Alternate Payee otherwise was entitled to receive as an Eligible Rollover Distribution, or for a transfer after December 31, 2012 is consistent with IRC § 402A(c)(4)(E).
8. Protection of, and reemployment after, Uniformed Service
8.1 Provisions concerning Uniformed Service To the extent required by USERRA or to state provisions consistent with IRC § 414(u), a Person who is a member of, applies to be a member of, has performed, applies to perform, or has an obligation to perform service in a Uniformed Service will not be denied any Benefit or right under the Plan on the basis of such membership, performance of service, application for service, or obligation. Likewise, a reemployed Person is entitled to the rights required under USERRA or IRC § 414(u). To the extent required by IRC § 457(b) and consistent with IRC § 401(a)(37), if a Participant dies after 2006 while performing Qualified Military Service, an additional benefit (if any), other than benefit accruals relating to the period of Qualified Military Service, is provided as if the Participant had resumed employment and then ended employment on account of death. Consistent with all provisions of USERRA, a Benefit or right under the Plan arising out of or related to reemployment after Service in the Uniformed Services does not apply unless and until: the Person is eligible for reemployment under 38 U.S.C. § 4304 [honorable discharge], the Person applied for reemployment in compliance with 38 U.S.C. § 4312, and the Participant or Employee furnishes to the Employer satisfactory Evidence concerning the Service in the Uniformed Services.
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9. Domestic-relations orders
9.1 Procedures The Employer may adopt written Procedures for Finding whether an order directed to the Plan is a Qualified Domestic Relations Order or QDRO.
9.2 Finding whether an order is a QDRO The Employer will Find whether a final court order directed to the Plan is a QDRO.
The Employer may delay the commencement of its consideration of any order until the later of the date that is 30 days after the date of the order or the date that the Employer is satisfied that all rehearing and appeal rights on the order have expired.
9.3 Giving effect to a QDRO If an order is a QDRO, the Employer may instruct the Trustee to pay the Distribution provided under (and to prevent any payment or act that is inconsistent with) the QDRO.
9.4 Segregated Account If a QDRO does not provide for immediate payment to the Alternate Payee of all of his or her rights, there will be a subaccount, segregated from the Participant’s Account, to account for the Alternate Payee’s benefit. Except as provided by ¶ 9.6, a Distribution from an Alternate Payee’s Account need not relate to the Participant’s Account.
9.5 Investment direction after QDRO If a segregated Account is established under ¶ 9.4, the Alternate Payee will direct investment of his or her segregated Account.
9.6 Required beginning date and minimum distribution To determine whether and in what amount a minimum distribution is required, the following provisions apply. An Alternate Payee who was the Participant’s Spouse is, consistent with 26 C.F.R. § 1.401(a)(9)- 8/Q&A-6(a), treated as a Spouse (including a surviving Spouse) of the Participant, even if the QDRO does not so provide. If a segregated Account is established under ¶ 9.4, the Alternate Payee’s segregated Account is, consistent with 26 C.F.R. § 1.401(a)(9)-8/Q&A-6(b)(1), treated as a separate account. A distribution from an Alternate Payee’s Account must begin no later than the Participant’s Required Beginning Date, and must meet 26 C.F.R. § 1.401(a)(9)-8/Q&A-6(b)(1)or(2).
10. Loan
10.1 Participant Loan Unless the Adoption Agreement specifies otherwise, a Participant (but not a Beneficiary or Alternate Payee) may receive a Loan secured by a portion of his or her Account if the Funding Vehicle provides a loan and the loan meets all requirements of this Part.
10.2 Loan terms In addition to the Funding Vehicle’s and the Plan’s provisions, a Loan’s terms are provided by its written Loan agreement, in the form that the Employer requires.
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10.3 Loan must bear a reasonable rate of interest A Loan is not made unless the Loan bears a reasonable rate of interest. If not set by the Funding Vehicle, the interest rate is set by a Procedure.
10.4 Not a distribution A Loan must meet all requirements of IRC § 72(p), IRC § 457(b), and otherwise under the Internal Revenue Code for treatment as a loan that is not a distribution.
10.5 Loan limit A Loan is not made to the extent that the Participant’s Loan (when added to his or her outstanding balance of all other Loans and all plan loans under all other plans of the Employer) would exceed any limit under IRC § 72(p)(2)(A).
10.6 Repayment period A Loan is not made unless the loan, by its terms, must be repaid within five years; unless the Loan is used to acquire the Participant’s principal residence, in which case the Loan must be repaid within 20 years.
10.7 Level amortization A Loan is not made unless the Loan provides substantially level repayments no less frequently than quarterly over the term of the Loan.
11. Permitted Distribution
11.1 Permitted Distribution for inactive Participant Consistent with IRC § 457(e)(9)(A), a Participant (but not a Beneficiary or Alternate Payee) may elect to receive a Permitted Distribution if the Participant’s Account does not exceed the amount described in IRC § 457(e)(9)(A)(i) and the Participant’s Account has not received any Contributions during the two- year period that ends on the date of the Permitted Distribution and the Participant has not previously received any Permitted Distribution under this Plan.
11.2 Permitted Distribution from a Rollover Contributions Account A Participant is entitled to receive a Permitted Distribution to the extent of his or her Account’s Rollover Contributions Account without meeting any condition for a Retirement Distribution.
11.3 Transfer to purchase service credit If the Participant so instructs, the Employer, to the extent permitted by IRC § 457(e)(17), will pay the portion of the Account the Participant instructs in a direct trustee-to-trustee transfer to a defined-benefit governmental plan if the Participant instructs that the transfer is for the purchase of Permissive Service Credit or similar repayment.
11.4 QDRO Distribution An Alternate Payee is entitled to receive a QDRO Distribution without the Participant meeting any condition for a Retirement Distribution.
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12. Emergency Distribution
12.1 Emergency Distribution An Emergency Distribution is provided unless the Adoption Agreement specifies otherwise. If, before his or her Severance-from-Employment, a Participant has an unforeseeable emergency that meets ¶ 12.2, the Participant (but not a Beneficiary or Alternate Payee) is entitled to receive as a single sum an Emergency Distribution of the amount that the Employer Finds is reasonably needed to meet the emergency need.
12.2 Definition of unforeseeable emergency Consistent with IRC § 457(d)(1)(A)(iii) and 26 C.F.R. § 1.457-6(c)(2)(i), an unforeseeable emergency means a severe financial hardship of the Participant (or of his or her Beneficiary) resulting from:
an illness or accident of the Participant or his or her Beneficiary, of the Participant’s Spouse or Dependent, or of the Beneficiary’s Spouse or Dependent; or
loss of the Participant’s or his or her Beneficiary’s property due to casualty; or
other similar and extraordinary unforeseeable circumstances (which may include expenses of the Participant’s Spouse or Dependent or the Beneficiary’s Spouse or Dependent) arising as a result of events beyond the control of the Participant or of his or her Beneficiary.
The Plan incorporates by reference the examples and other guidance stated in 26 C.F.R. § 1.457-6(c)(2)(i) and Revenue Ruling 2010-27 (2010-45 Internal Revenue Bulletin 620) as the Plan’s construction and interpretation provisions.
Consistent with 26 C.F.R. § 1.457-6(c)(2)(ii), a Participant’s (or his or her Beneficiary’s) circumstances is not an unforeseeable emergency to the extent that the financial hardship is or may be relieved:
through reimbursement or compensation by insurance or otherwise,
by liquidation of the Participant’s other assets to the extent that this liquidation would not itself cause severe financial hardship, or
by cessation of deferrals under the Plan.
Consistent with 26 C.F.R. § 1.457-6(c)(2)(iii), an Emergency Distribution is limited to the amount reasonably needed to meet the emergency need.
12.3 Cessation of deferrals Internal Revenue Code § 457(d)(1)(A)(iii), including 26 C.F.R. § 1.457-6(c)(2), does not always or necessarily require as a condition to an Emergency Distribution that a Participant cease deferrals. Nonetheless, as an aid to finding that a financial hardship cannot be relieved by cessation of deferrals under the Plan, a Claim does not state an emergency unless the Participant has made a legally enforceable agreement (which may be stated in the Participant’s Claim) that precludes elective deferrals under the Plan for six months after the Participant’s receipt of the Emergency Distribution.
12.4 “Gross-up” for income taxes The amount needed to meet an emergency need includes amounts needed to pay Federal, State, and local income taxes reasonably anticipated to result from the Emergency Distribution.
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12.5 Discretionary Findings For all purposes of this Part and otherwise under the Plan, the Employer in its discretion Finds whether a Participant has an emergency need, and whether a Participant is entitled to an Emergency Distribution. The Employer’s Finding considers any facts that the Employer Finds necessary or advisable. A Participant must submit any Evidence of his or her circumstances that the Employer requires. The Employer Finds whether a Participant has a hardship based on the facts of each case. To decide whether a need cannot be relieved from other resources, the Employer may rely on a statement in the Participant’s Claim if the Employer lacks actual knowledge that the Participant’s statement is false.
12.6 Delegation subject to due process The Employer may delegate to the Third-Party Administrator some or all of the Findings concerning a Claim for an Emergency Distribution, but any such delegation must include a Procedure to provide due process to a Claimant.
13. Retirement Distribution
13.1 Retirement Distribution On his or her Severance-from-Employment, a Participant is entitled to receive his or her Account under any Payout Option that meets the provisions of the Plan, including ¶ 13.3.
Beginning with the Year in which the Participant attains age 70½, a Participant is entitled to receive his or her Account under any Payout Option that meets the provisions of the Plan, including ¶ 13.3.
13.1.1 Deemed Distribution On his or her Severance-from-Employment, if the Participant’s Account is no more than $0 (as of the date of or the Valuation Day next following his or her Severance-from-Employment), the Participant will be deemed to have received a full Retirement Distribution.
13.2 Retired public safety officer’s health insurance To the extent consistent with IRC § 402(l)(6), a Participant who is an eligible retired public safety officer (within the meaning of IRC § 402(l)(4)(B)) may elect that his or her Retirement Distribution (or a portion of it) be paid so that it qualifies for the Federal income tax treatment provided by IRC § 457(a)(3) consistent with IRC § 402(l). The Trustee will pay the amount so instructed directly to the provider of the qualified health insurance to the extent so required by IRC § 402(l)(5)(A) for the amount to enjoy the Federal income tax treatment permitted by IRC § 402(l)(1).
13.3 Minimum distribution A Retirement Distribution will be made according to a Payout Option that begins no later than the Required Beginning Date and meets the requirements of IRC § 401(a)(9) and IRC § 457(d)(2). Thus, a Retirement Distribution will be distributed, beginning no later than the Required Beginning Date, over the life of the Participant and the MDIB Beneficiary, or over a period no longer than the life expectancy of the Participant and the MDIB Beneficiary. The provisions required by, and alternatives permitted by, those Internal Revenue Code sections and their regulations are incorporated by reference.
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13.3.1 Temporary relief from minimum distribution Nothing in the Plan precludes a Participant’s use of the relief provided by IRC § 401(a)(9)(H) or Section 201 of the Worker, Retiree, and Employer Recovery Act of 2008 (Public Law 110-458).
14. Death Distribution
14.1 Death Distribution On the Participant’s death before a Retirement Distribution has begun, each Beneficiary is entitled to receive his, her, or its separate account under the Participant’s Account under any Payout Option that meets the provisions of the Plan, including ¶ 14.2.
14.1.1 Deemed Distribution On the Participant’s death, if the Account is no more than $0 (as of the date of or the Valuation Day next following his or her Severance-from-Employment), the Beneficiary is deemed to have received a full Death Distribution.
14.2 Minimum distribution A Death Distribution will be made according to a Payout Option that begins no later than the Required Beginning Date and meets the requirements of IRC § 401(a)(9) and IRC § 457(d)(2). The provisions required by, and alternatives permitted by, those Internal Revenue Code sections and their regulations are incorporated by reference. A Death Distribution will be distributed within five years after the Participant’s death or, beginning no later than the Required Beginning Date and no later than the date required under IRC § 401(a)(9)(B)(iii)(III), over the life of the MDIB Beneficiary, or over a period no longer than the life expectancy of the MDIB Beneficiary. To the extent not precluded by the preceding sentence, a Beneficiary may, consistent with 26 C.F.R. § 1.401(a)(9)-3/A-4(c), elect the life-expectancy rule or the five-year rule, but must make such an election no later than the earlier of the end of the calendar year in which a Distribution would be required to begin under the life expectancy rule or the end of the calendar year that includes the fifth anniversary of the date of the Participant’s death. This election becomes irrevocable as of that date, and then applies to all later calendar years.
14.2.1 Temporary relief from minimum distribution Nothing in the Plan precludes a Beneficiary’s use of the relief provided by IRC § 401(a)(9)(H) or Section 201 of the Worker, Retiree, and Employer Recovery Act of 2008 (Public Law 110-458).
14.3 Disclaimer by Beneficiary A Beneficiary may renounce or disclaim all or a part of a Benefit by filing a written irrevocable disclaimer no later than 31 days before the Distribution otherwise would begin and before acceptance of any Benefit. A disclaimer is not effective unless the disclaimer document meets all requirements of relevant State Law. Further, a disclaimer is not effective unless the disclaimer document also meets all requirements of IRC § 2518 such that the disclaimer is effective for Federal gift and estate tax purposes (even if such a tax could not apply in the absence of a disclaimer).
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15. Beneficiary
15.1 Participant’s power to designate his or her Beneficiary A Participant’s right to designate his or her Beneficiary is limited by ¶ 15.1.1 and by all provisions of this Part.
15.1.1 Beneficiary Designation power is personal to the Participant After the Participant’s death, no Person has any right or power to designate a Beneficiary or change any Beneficiary (except a Beneficiary’s disclaimer of his, her, or its Benefit as permitted by ¶ 16.9). An attempt to state such a provision in a Beneficiary Designation or otherwise is void.
15.2 Beneficiary Designation Before his or her death, a Participant may designate a Beneficiary or Beneficiaries, subject to the Plan’s provisions. The Participant may change his or her Beneficiary Designation, subject to the Plan’s provisions.
A Beneficiary Designation must be in writing on the form the Employer prescribes. A Beneficiary Designation is not effective until the Employer accepts it. Each Beneficiary Designation completely revokes and cancels any and every previous beneficiary designation.
15.2.1 Participant must designate a Beneficiary by name A Participant must designate each Beneficiary by name. A Participant cannot designate a Beneficiary by relationship or by class, and any such attempted beneficiary designation is void. Notwithstanding the preceding sentence, if the Employer Finds that a Beneficiary Designation sufficiently describes a trust, the Employer may construe the Beneficiary Designation as naming the duly appointed and currently acting trustee of that trust. Likewise, if the Employer Finds that a Beneficiary Designation sufficiently describes an estate, the Employer may construe the Beneficiary Designation as naming the duly appointed and currently acting Personal Representative of that estate.
A statement in a Beneficiary designation that purports or attempts to state or create a condition or restriction on the Beneficiary’s receipt or enjoyment of any Benefit is invalid, and the Beneficiary is entitled to the Benefit without regard to any attempted condition or restriction.
Notwithstanding anything to the contrary in a Beneficiary designation, the Participation Agreement, or any other document or otherwise (including but not limited to any Order), a designation of a Beneficiary cannot be irrevocable, and any such designation is construed as a revocable designation of that Beneficiary.
If a Participant designates as his or her Beneficiary more than one Person, all Persons of the same Beneficiary Designation class (primary or contingent) have equal shares, unless the Participant specifies otherwise.
If a Beneficiary Designation divides a Benefit between or among two or more Beneficiaries, the primary Beneficiary Designation must allocate the share of each such Beneficiary solely by specifying a percentage of the Participant’s Account and the contingent Beneficiary Designation must allocate the share of each such Beneficiary solely by specifying a percentage of the Participant’s Account. Without limiting the comprehensive effect of the preceding sentence, any division of any Benefit under a Beneficiary Designation will be ineffective to the extent that it would require considering any fact other than the amount of the Participant’s Account.
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15.2.2 Substantial-compliance doctrine Any common-law doctrine or construction or interpretation principle of substantial compliance with the rules for making a beneficiary designation or nomination (or under the Law of contracts generally) cannot apply to the Plan.
15.3 Construction of Beneficiary Designation A Beneficiary Designation is construed according to the following provisions.
15.3.1 Ignore any description of relationship A statement in a Beneficiary Designation referring to a Beneficiary’s relationship to the Participant is for convenience or information only, and has no effect in the construction or interpretation of the Beneficiary Designation.
15.3.2 If shares not specified If a Participant designated as Beneficiaries more than one Person and the Beneficiary Designation does not specify the share for each Beneficiary, the Beneficiaries have equal shares.
15.3.3 Dispose the full Account A Beneficiary Designation is construed to dispose all the remaining Plan Account and all Benefits. For example, if a Beneficiary Designation specifies shares that total less than 100 percent of the Benefit, the Employer may adjust the shares pro rata so that the shares equal 100 percent.
15.4 Beneficiary must be alive when the Distribution becomes payable Notwithstanding any Beneficiary designation or any Law to the contrary, a Person is not a Beneficiary unless he or she is living or it exists when the Distribution otherwise would become payable. Further, a Person who or that would receive a Distribution as a trustee or other fiduciary is not a Beneficiary unless the Person that the trustee or fiduciary serves is living or exists when the Distribution would become payable. Any right of a Beneficiary is strictly personal to that Beneficiary and lapses on his or her death or its non-existence. An undistributed Benefit that would have been distributable to a Person had he or she lived or it existed is not distributable to that Person’s legatees or heirs. On a Beneficiary’s death, any undistributed Benefit attributable to that Beneficiary becomes distributable to the remaining primary Beneficiaries or Beneficiary if any, or if none, to the remaining contingent Beneficiaries or Beneficiary, in each case to be distributable in equal shares to all living Beneficiaries of the applicable primary or contingent Beneficiary class.
15.5 Lack of Beneficiary designation If a Participant failed to name a Beneficiary (including a failure because the Participant’s beneficiary designation is invalid or ineffective) or no Beneficiary named by the Participant is living or exists when the Distribution otherwise would become payable, the Participant’s estate is the Beneficiary, to the extent of the failure or invalid or ineffective designation.
15.6 A slayer cannot be a Beneficiary A named beneficiary who feloniously and intentionally kills the Participant or Beneficiary is not a Beneficiary and is not entitled to any Distribution or any other right under the Plan; and any Benefit is available as though the killer had predeceased the Participant or Beneficiary.
15.7 Forgery, incapacity, undue influence, or other doubt If a Person has submitted information such that there is a reasonable doubt about whether a writing that otherwise would be a Beneficiary Designation is a result of forgery, incapacity, undue influence, or other circumstances such that if those circumstances were found the writing would not be the true act of the Participant, the Employer may (but need not) pursue an interpleader or other equitable relief.
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16. Administration of Distribution provisions
16.1 Claim for Distribution A Distribution is paid only on a completed and properly executed written Claim made in a form acceptable to the Employer that states all facts necessary to the payment of the Distribution, including but not limited to:
if the Distribution is a Retirement Distribution, Evidence that the Participant has a Severance-from- Employment or has attained age 70½;
if the Distribution is a Death Distribution, Evidence of the Participant’s death;
if the Distribution is an Emergency Distribution, a written statement consistent with ¶ 12.2;
the Participant’s, Beneficiary’s, or Alternate Payee’s date-of-birth;
the date-of-birth of any Person as relevant to the Distribution;
if the Distribution is an Eligible Rollover Distribution, the Distributee’s instruction concerning whether the Distribution (or a portion of the Distribution) is to be paid directly to an Eligible Retirement Plan, and if any amount is to be paid directly to an Eligible Retirement Plan, the name and address of the trustee, custodian, or insurer of that Eligible Retirement Plan together with any other information that the Employer reasonably requests;
if the Account consists of more than one Funding Vehicle, the order in which any Funding Vehicles are to be redeemed or charged to pay the Distribution;
if the amount of the Distribution is greater than a uniform amount established by the Employer, appropriate assurance that the Claimant’s signature is genuine; and
any other Evidence that the Employer Finds is relevant to administer a Plan provision in the Distributee’s circumstances.
16.2 Delay of payment The Employer, in its discretion, may delay payment of an approved Claim for a Distribution:
to permit a valuation of the Account, to permit a necessary or appropriate liquidation of assets, if a dispute arises concerning the proper Distributee, if the Employer has notice of a proceeding that might involve the Account, to receive necessary information, for any reason described elsewhere in the Plan, or for any reason provided by Applicable Law.
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Without limiting the comprehensive effect of the above, to the extent that a Distribution requires a redemption or transfer of Fund Shares, the Employer may delay the Distribution during any period: when the New York Stock Exchange is closed other than for a weekend or a holiday, or when trading on the New York Stock Exchange is restricted, or when an emergency exists making disposal of a Fund’s securities or valuation of a Fund’s net assets not reasonably practicable, or when the SEC has required or permitted the suspension of redemptions or transfers by order, or during any period otherwise described by 15 U.S.C. § 80a -22(e)(1)-(3). Also, the Employer may delay a Distribution if doing so is necessary or appropriate to avoid exceeding a Fund’s large-transaction-amount requirement that applies to the Trust.
16.3 Finding Death When a Natural Person’s death is relevant to deciding a Claim, the Employer will Find whether a death occurred, and what date and time a death occurred. The Employer will consider Evidence in its discretion.
16.4 Employer to approve A Distribution will not begin until the Employer has approved the Claim for the Distribution as meeting the Plan’s provisions.
16.5 Payer may rely on apparent entitlement The Employer or the Trustee [a “payer”] is not liable for having made a payment to a Person not entitled to the payment, or for having taken or omitted any other action in Good Faith reliance on a Person’s apparent entitlement under the Plan, before the payer actually received written notice of a claimed lack of entitlement under this Plan.
A payer of any Distribution is not liable for having made a payment or having transferred an item of property to a Person named in a writing reasonably believed to constitute a beneficiary designation who is not entitled to the Distribution, or for having taken any other action in Good Faith reliance on the beneficiary’s apparent entitlement under the terms of a beneficiary designation before the payer received written actual notice alleging that the beneficiary was not entitled to the Distribution.
16.6 Dispute concerning proper Distributee If a dispute arises concerning the proper Distributee of any Plan payment, the Employer, in its discretion, may withhold payment until a court decides the dispute or the dispute is settled by all Claimants and potential claimants known to the Employer.
16.7 Distribution to minor Beneficiary If a Distribution is to be made to a Beneficiary who is a Minor, a payment may be paid according to the following order:
to the duly appointed and currently acting guardian of the Beneficiary’s estate,
to the Beneficiary’s custodial parent,
to a duly appointed and currently serving custodian for the Beneficiary under an applicable Uniform Gifts to Minors Act or Uniform Transfers to Minors Act,
to the court having jurisdiction over the Beneficiary’s estate.
The Employer has no duty to supervise or inquire into the use of a Distribution.
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If when a Distribution begins the Beneficiary is a Minor and the Employer begins payments to another Person under this Provision, the Employer may continue all payments under the Distribution to the other Person notwithstanding that the Beneficiary might have attained full age, unless the Beneficiary files a written Claim according to all Plan requirements, including furnishing Evidence that he or she is of full age.
16.8 Distribution to incompetent Person If a Distribution is to be made to a Participant, Beneficiary, or Alternate Payee that the Employer Finds to be unable to manage property effectively for any reason including mental illness, mental deficiency, physical illness, physical disability, chronic use of drugs, chronic intoxication, confinement, detention by a foreign power, or disappearance, any payment may be paid to the duly appointed and currently acting legal guardian of the estate of the Participant or Beneficiary, or to the court having jurisdiction over the estate of the Distributee.
The Employer has no duty to supervise or inquire into the use of a Distribution.
If when a Distribution begins the Participant or Beneficiary is an incompetent or incapacitated (as described above) and the Employer begins payments to another Person under this Provision, the Employer may continue all payments under the Distribution to the other Person notwithstanding that the Participant, Beneficiary, or Alternate Payee might have become competent or might have been adjudicated as competent, unless the Participant, Beneficiary, or Alternate Payee files a written Claim according to all Plan requirements, including furnishing a satisfactory court order that he or she is competent to manage his or her Plan Benefit.
16.9 Disclaimer by Beneficiary A Beneficiary may renounce or disclaim all or any part of a death Benefit by filing with the Employer a written irrevocable disclaimer that meets all requirements of ¶ 14.3 no later than 31 days before the Distribution otherwise would begin and before acceptance of any Benefit. An acceptance may be express or may be inferred from the facts and circumstances.
A Benefit disclaimed is distributable as if the Beneficiary who submitted the disclaimer died before the Participant.
17. Direct Rollover
17.1 Direct Rollover Consistent with IRC § 457(d)(1)(C) and IRC § 401(a)(31), for any Distribution that is an Eligible Rollover Distribution, the Distributee may elect, at the time and in the manner the Employer prescribes, to instruct that his or her Eligible Rollover Distribution be paid directly to an Eligible Retirement Plan specified by the Distributee.
17.2 Eligible Rollover Distribution payable without delay On the Distributee’s request, the Employer may commence the Distribution less than 30 days after the Eligible Rollover Distribution Notice is given (but no earlier than the next Valuation Day that occurs after the date that the Employer receives the Distributee’s Claim) if the Distributee affirmatively elects the Distribution.
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17.3 Direct Rollover to a designated Roth account or a Roth IRA Consistent with IRC § 402(c)(2), the Plan does not pay a Direct Rollover that includes a portion that is not includible in gross income unless the Eligible Retirement Plan that would receive the Direct Rollover is a plan described in IRC § 402(c)(2)(B) and its plan administrator has certified that the receiving plan administrator will separately account for amounts paid in a direct rollover with attributable income (or loss), and further will separately account for the portion of the Direct Rollover that would be includible in gross income and the portion that would not be includible. After 2009, a Distributee may, consistent with IRC § 408A(d)(3), instruct a Direct Rollover from a Roth Account to a Roth IRA without regard to the Distributee’s modified adjusted gross income.
18. Employer’s duties and powers
18.1 Employer has full authority The Employer has full and complete authority and discretion to control and manage the operation of the Plan. The Employer has every power necessary or appropriate to discharge its duties under the Plan or the Enabling Statute. The Employer has complete discretionary authority to decide all matters and questions under the Plan.
18.2 Employer may decide any matter The Employer may decide any matter under the Plan. The discretionary decisions of the Employer are final, binding, and conclusive on all interested Persons for all purposes.
Without limiting the comprehensive effect of the above, the Employer’s discretionary decisions include any decision concerning:
whether a Natural Person is an employee, whether an Employee belongs to a particular employment classification, whether an employee is an eligible Employee, the amount of a Participant’s Compensation, the amount of Contributions to be made, whether an amount of Contributions exceeds the Deferral Limit, whether an Order is recognized, whether a Person has established the presence or absence of a spouse, whether a Participant has an unforeseeable emergency, whether a Participant has a Severance-from-Employment, whether a Beneficiary Designation is valid or effective, who is the proper Beneficiary, whether a Participant, Beneficiary, or Alternate Payee is a Minor or is of full age, whether a Participant, Beneficiary, or Alternate Payee is an incompetent, the Person who is a proper payee for a Distributee who is a Minor, the Person who is a proper payee for a Distributee who is an incompetent, whether any power of attorney is effective and acceptable to act concerning the Plan.
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18.3 Employer may rely on Claims The Employer may in Good Faith rely on a Claim or any other written statement, unless it has actual knowledge to the contrary. If the Employer in Good Faith so relies, the Plan is discharged from liability concerning a Distribution or Benefit.
18.4 Findings to be uniformly made To the extent necessary to avoid discrimination prohibited by Applicable Law, the Employer must make any Finding or decision according to Procedures that the Employer must establish and maintain.
18.5 Information from Employer To enable the Employer to perform its responsibilities, each Employer will furnish promptly complete and accurate information on any matter that the Employer requires to make a decision or Finding under the Plan. The Employer may rely on this information as furnished by the Employer, and need not verify this information.
18.6 Employer may delegate Except as precluded by the Enabling Statute or other State Law, the Employer may, except as the Plan specifies otherwise, delegate the performance of its duties (but cannot delegate responsibility).
18.7 Plan services The Employer may contract services to assist in the Plan’s administration.
A Service Provider who or that performs services regarding the Plan is subject to the supervision and direction of the Employer, and does not have authority to control the Plan’s operation.
A Service Provider may rely on any direction, instruction, information, or action (or failure to act) of the Employer (but not of the Employer) as being proper under this Plan, and need not inquire into the propriety or correctness of any such direction, instruction, information, or action.
18.8 Employer official may not decide Personal benefit A Natural Person will recuse himself or herself from, and will take no part in, any Employer Finding particularly relating to his or her own participation or Benefit, unless his or her abstention would render the Employer incapable of acting on the matter.
19. Amendment, merger, Termination
19.1 Employer may amend the Plan Subject to the Contracts Clauses, the Employer may amend the Plan.
19.2 Amendment cannot change exclusive benefit To the extent required by ¶ 1.7 [“Exclusive benefit” at page 9], a Plan amendment is not effective to the extent that the amendment has the effect of causing any Plan asset to be diverted to, or inure to the benefit of, the Employer, or to be used for a purpose other than providing Benefits or Deferred Compensation to Participants, Beneficiaries, and Alternate Payees and defraying the Plan’s reasonable expenses.
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19.3 Amendment cannot provide any cutback An amendment cannot reduce the amount of Deferred Compensation properly credited to an Account before the date of the amendment, and cannot impair the rights of a Person to the Deferred Compensation so credited.
19.4 Retroactive effect Subject to ¶ 19.2 and ¶ 19.3, a Plan amendment may provide immediate or retroactive effect if that effect does not cause the Plan to fail to meet the requirements of an Eligible 457(b) Plan.
19.5 Procedure for amendment by Employer The Employer may amend the Plan by doing anything that is its act under State Law.
19.6 Merger or consolidation If required or permitted by State Law and only to the extent Accounts are funded by a Trust or other exclusive-benefit arrangement in compliance with IRC § 457(g), the Plan may be merged or consolidated with, and such assets and liabilities may be transferred to, another Eligible 457(b) Plan, but only if the transferee plan meets the requirements of IRC § 457(g) and under the successor plan the Deferred Compensation for each Participant, Beneficiary, or Alternate Payee is at least equal to the Deferred Compensation the Person would have received if he, she, or it had received a single-sum distribution under the transferor Plan immediately before the transfer, merger, or consolidation.
19.7 Employer may terminate the Plan Subject to the Contracts Clauses, the Employer may terminate the Plan.
19.8 Termination Distribution On Termination, each Participant, Beneficiary, and Alternate Payee will receive a Termination Distribution as one payment of his, her, or its entire Account as soon as administratively practicable after the Plan’s Termination.
20. General provisions
20.1 Action of Employer The Employer may act by any means that is the act of the Employer under State Law. Without limiting the comprehensive effect of the preceding sentence and in addition to the broad provision of the preceding sentence, the Employer may authorize any of its officers or agents to accept or execute documents on its behalf.
20.2 Anti-alienation In addition to the Plan’s other provisions and any Applicable Law, any Benefit or interest available under the Plan, any right to receive or instruct payments under the Plan, or any Distribution or payment is not subject to alienation, anticipation, assignment, attachment, commutation, execution, garnishment, hypothecation, levy, mortgage, pledge, sale, transfer, or other process that is an alienation within the meaning of IRC § 401(a)(13), whether by the voluntary or involuntary act of any Person, except as provided by an IRS levy or a QDRO.
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However, the Employer, a Trustee, or a Service Provider need not incur any expense to defend against a proceeding or set aside an Order concerning an alienation of an Account or Distribution, including in a bankruptcy proceeding, even if the proceeding or order is obviously wrong.
20.3 Audit The Employer may engage a public accountant to examine the Plan’s internal controls and to audit, review, or compile the Plan’s financial statements. The fees paid or incurred for those services is a proper Plan expense.
20.4 Claims Procedure A Claimant (or other aggrieved Person) is not entitled to take any legal action or otherwise seek to enforce a Claim to benefits or rights under the Plan until the Claimant has exhausted all claims and appeals Procedures provided by the Plan.
In considering Claims, the Employer has full power and discretionary authority to construe and interpret the Plan’s provisions, and any Law governing, applying to, or relating to the Plan.
20.5 Construction The Plan is construed and interpreted according to Part 22 [at page 9].
20.6 Expenses On the Employer’s written instruction, the Employer may be reimbursed from the Plan assets, to the extent not inconsistent with Applicable Law, for any reasonable expense (including actual fees of lawyers and legal assistants) incurred in performing services regarding the Plan.
The Plan charges the Accounts of Participants, Beneficiaries, and Alternate Payees for the Plan’s expenses. The Employer, in its discretion, decides the allocation of expenses among Accounts.
20.7 Forfeiture To the extent required by Applicable Law and not precluded by ¶ 1.7, if a Participant pleads guilty or is convicted of a crime or offense relating to his or her government office or government employment and an Order provides for restitution relating to such crime or offense, the Participant (or, after the Participant’s death, each Beneficiary) – if he or she has not paid promptly the restitution that the Order requires – forfeits his, her, or its Benefit and Deferred Compensation to the extent needed to meet the restitution not paid.
20.8 Governing Law The Plan is, and actions under or relating to the Plan are, governed by and enforced by, and are construed, to the extent that a construction beyond the written provisions of the Plan (including Part 22 [“Construction” at page 45]) is necessary, according to the internal Laws (without regard to the Law of conflicts) of the State of which the Employer is a political subdivision, agency, or instrumentality.
20.9 Immunity Nothing in the Plan can be construed to waive any sovereign, governmental, or public officer immunity that any Person might enjoy.
20.10 IRS levy Notwithstanding any other Plan provision, the Employer may pay to the IRS from a Participant’s, Beneficiary’s, or Alternate Payee’s Account the amount that the Employer Finds is demanded under a proper IRS levy or is sought to be collected by the United States under an Order resulting from an unpaid tax assessment against such Person.
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20.11 Irrevocable election no longer provided Each provision of any earlier document that might have required an irrevocable election so that an amount would not be made available until paid or other than as required for the Plan to be an Eligible 457(b) Plan does not apply to a Distribution or right after November 18, 2009.
20.12 Mistaken contributions To the fullest extent permitted by IRC § 457(b)&(g), if the Employer pays a contribution (or any portion of a contribution) under a Good Faith mistake of fact, on receipt in good order of a proper request by the Employer, the Trustee will return the amount of the mistaken contribution, except as limited by Applicable Law, to the Employer, or to the extent so instructed and not contrary to maintaining the Plan as an Eligible 457(b) Plan, directly to the Participant.
20.13 Multiple Funding Vehicles If the Employer approves more than one Funding Vehicle, the Employer (which may act with the assistance of a Third-Party Administrator) must apply all provisions and control instructions to Service Providers so that a use of more than one Funding Vehicle, or an absence or failure of coordination, does not cause a breach of any Plan provision.
20.14 Multiple plans If the Employer maintains any deferred compensation plan other than this Plan, the Employer must apply all provisions that involve coordination between or among two or more plans. Without limiting the broad effect of the preceding sentence, the Employer must monitor and apply the deferral limits required by IRC § 457(b)(2)-(3) and 26 C.F.R. §§ 1.457-4 and 1.457-5.
20.15 Necessary information A Participant, Beneficiary, or Alternate Payee will furnish on any request of the Employer any information needed for the Plan’s administration, including his, her, or its full legal name, his, her, or its Taxpayer Identifying Number, his, her, or its current address, his or her residence, Evidence of his or her age, Evidence of whether he or she has a spouse. A Participant, Beneficiary, or Alternate Payee will promptly respond to and fully answer any reasonable inquiry related to these purposes. A failure to furnish any information described above or that the Employer Finds necessary or appropriate for its administration of the Plan may result in a delay or refusal to pay a Distribution or provide a Benefit.
The Employer (and any Person acting for it) will have the right to rely on any information given by any Participant, Beneficiary, Alternate Payee, or other Claimant. The Employer will have no duty to inquire into the accuracy, adequacy, or truth of any such information. Any such information will be binding on the Person who states it and all Persons that claim through him or her or it.
Any information furnished by a Participant, Beneficiary, Alternate Payee, Claimant, or other interested Person is furnished under penalties of perjury (under State Law and Federal Law). An absence of a notice does not suggest any inference concerning the application of any Law.
20.16 No contract of employment The Plan does not constitute or modify any contract of employment, and does not obligate the Employer to continue the services of an Employee.
20.17 Notice A notice required or permitted under the Plan is deemed given if directed to the proper Person at the current address in any Plan Record and mailed or otherwise delivered to that address. This Provision does
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20.18 Plan is binding The Plan, and all acts and Findings taken under it, is binding and conclusive, for all purposes, on all Participants, Beneficiaries, and Alternate Payees, and on the heirs, executors, administrators, successors and assigns of all such Persons.
20.19 Power of Attorney A power of attorney cannot be effective to permit the agent to submit any Claim, instruction, direction, or consent under the Plan or otherwise act regarding the Plan unless the Employer in its discretion Finds that the power of attorney is acceptable.
Without limiting the comprehensive effect of the preceding sentence, the Employer will not accept a power of attorney until it Finds that the power of attorney
appears on its face to have been made in a form and manner that is valid under relevant State Law or other Applicable Law (including 10 U.S.C. § 1044b),
indemnifies the Employer and every Person that may rely on the power of attorney against any liability that may arise out of the Employer’s acceptance of the power of attorney,
expressly refers to the Plan and states provisions with sufficient clarity so that there is no confusion or ambiguity concerning whether an express power to act regarding the Plan was intended,
unambiguously provides one or more powers to act regarding the Plan, and
meets each other rule reasonably required by the Employer.
That a power of attorney has general or broad effect under State Law does not mean that such a power of attorney meets any of the preceding requirements.
In addition to the above, a power of attorney cannot be effective to exercise any duty, right, or privilege of investment direction under the Plan unless the Employer Finds that the document expressly:
grants power to act regarding investment direction under the Plan, and refers to the Plan with sufficient clarity so that there is no confusion or ambiguity concerning whether an express power to act regarding investment direction under the Plan was intended.
An investment-advisory agreement that conforms to the investment-advisory contract requirements of 15 U.S.C. § 80b-4 and 15 U.S.C. § 80b-5 meets the preceding requirement.
20.20 Records The Employer must keep Records to the extent required of it by IRC § 6001 and State Law.
In addition to any other power or discretion provided by the Plan or Applicable Law, for any Record or document or writing of any kind that the Employer is required or permitted to keep, the Employer may maintain such Records, documents, and writings by any reasonable means, including electronic document imaging, electronic data interchange technology, microcomputer systems, database management systems, or any other computer-based means.
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Consistent with 15 U.S.C. § 7001-7031, the Employer may keep a Record by retaining an Electronic Record of the information in the Record. The Employer will exercise due care to see that such a Record accurately reflects the information set forth in the Record after it was first generated in its final form as an Electronic Record, and remains accessible for the record-retention period provided above.
20.21 Writings and signatures Notwithstanding anything in the Plan to the contrary, any writing required or permitted to be delivered to the Employer is written or in writing only if written or in writing and delivered according to a Procedure specified by the Employer. But if a Natural Person has a disability that precludes him or her from making a usual signature, a writing is signed if it bears, includes, or incorporates any symbol or mark executed or adopted by the maker with a present intention to authenticate the writing, or the Employer Finds that the maker had (at the relevant time) a present intention to adopt the writing. On receiving anything that appears to be a writing, or anything that appears to be a signature or signed, the Employer is not liable or responsible to any Person to the extent that the Employer acted without actual knowledge that the writing was false or that the signature was a forgery.
21. Definitions
Whenever used in the Plan, each of the following terms has the meaning stated or provided by this Part.
If a term is not defined by this Part and is defined by the Internal Revenue Code or the Enabling Statute, the term has the meaning given by the Internal Revenue Code or the Enabling Statute.
21.1 “Account” Means the account kept for a Participant, Beneficiary, or Alternate Payee under the Plan.
Account refers also to each of the sub-Accounts.
An Account shows the amount of the Participant’s Deferred Compensation, based on Contributions (including Rollover Contributions), Distributions, Investment gains and losses, and fees and expenses. An Account is reduced by any security interest for an outstanding Loan and reduced by charges, fees, expenses, and taxes.
To the extent necessary to administer the Plan, the Employer will keep a separate sub-Account to receive each kind of Contributions (and Allocable Income). However, the Employer, in its sole discretion, may combine any sub-Accounts if so doing does not impair the Employer’s ability to operate the Plan according to its provisions. Except as otherwise permitted above, sub-Accounts that are fully Vested will not be combined with sub-Accounts that are not fully Vested.
The sub-Accounts are:
Employee Contributions Account Employer Contributions Account Rollover Contributions Account
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To the extent required by a QDRO, the Employer will maintain a separate sub-Account for the Alternate Payee.
If the Participant designates more than one Beneficiary, on the written request of any Beneficiary or on an approved Claim payable to any Beneficiary and not all Beneficiaries, the Employer will maintain a separate account for the interest of each Beneficiary, beginning as of the next Valuation Day that occurs after the Beneficiary’s request or Claim is received by the Employer.
21.1.1 Set-aside not provided by the Plan but ordered by a court An Account is reduced to the extent that a portion of the Account has been paid or set aside for payment to a Person other than the Participant, Beneficiary, or Alternate Payee for whom the Account otherwise is maintained to the extent that the Employer or the Trustee is or was subject to an Order for the attachment, garnishment, execution, or other alienation of all or any portion of the Account or of any Distribution. The Participant, Beneficiary, or Alternate Payee is deemed to have released every claim to such amounts in any case in which the affected Participant, Beneficiary, or Alternate Payee was served with legal process or otherwise joined in a proceeding relating to such amount and failed to obtain a court order that relieves the Employer or the Trustee, from every duty to comply with the Order.
21.2 “Administrator” Means the Employer (or an official, committee, or other body of the Employer to which the Employer has delegated authority to administer this Plan).
21.3 “Adoption Agreement” Refers to a document that the Employer may use to adopt this Basic Plan Document and specify choices concerning that use.
21.4 “Allocable Income” Means the gain, income, or loss allocable to a Contribution, but concerning an excess deferral means allocable net income within the meaning of 26 C.F.R. § 1.457-4(e).
21.5 “Alternate Payee” Means a Person who is or was the Spouse of the Participant, or is a Dependent of the Participant, to the extent that such Person has rights under an Order recognized as a QDRO.
21.6 “Applicable Law” Means Federal Law or State Law if that Law governs the Plan or its administration.
21.7 Basic Plan Document Refers to this document.
This document is not part of a prototype, volume-submitter, or other pre-approved plan document recognized by the Internal Revenue Service.
21.8 “Beneficiary” Means each Person a Participant named by a valid Beneficiary Designation and according to Part 15 to receive any undistributed Benefit payable on or after the Participant’s death.
21.9 “Beneficiary Designation” Means a valid and effective Beneficiary Designation made according to Part 15.
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21.10 “Benefit” Refers to the right under the Plan of a Participant, Beneficiary, or Alternate Payee to receive a Distribution of all or a portion of his, her, or its Account.
A Benefit under the Plan cannot be paid or payable except as a:
Corrective Distribution Emergency Distribution Retirement Distribution Death Distribution Termination Distribution; or according to the provisions of a QDRO.
Any Benefit is limited by the rights of an Alternate Payee under a QDRO.
An Eligible Rollover Distribution may be paid as a Rollover Distribution.
21.11 “Claim” Means a request for a Benefit.
21.12 “Claimant” Means a Person who submits (or by his, her, or its authorized representative submits) a Claim.
21.13 “Code” “Internal Revenue Code” or “IRC” Means the Internal Revenue Code of 1986, as amended (which is unofficially codified as Title 26 of the United States Code).
21.14 “Compensation” Means, except as restricted by IRC § 415(c)(3), the total wages, salaries, fees, and other amounts (except as modified below) paid or payable by the Employer to the Employee for his or her personal services actually rendered in the course of his or her employment with the Employer, including compensation payable as bonuses or as overtime, and excluding compensation received in the form of non-taxable fringe benefits. Compensation includes amounts deferred as Employee Contributions, and amounts of compensation deferred at the Employee’s election that would be includible in the Employee’s gross income but for IRC §§ 125, 132(f)(4), 401(k), 402(a)(8), 402(e)(3), 402(h)(1)(B), 402(k), 403(b), and 457(b).
21.15 “Contracts Clauses” Refers to Clause 1 of Section 10 of Article I of the United States Constitution and the similar provisions (if any) of State Law.
21.16 “Contributions” Means Employee Contributions, Employer Contributions (if any), and Rollover Contributions, deferred under the Plan according to the provisions of the Plan.
21.17 “Corrective Distribution” Means a Distribution required or permitted to remedy a potential violation or correct a violation of any provision of the Deferral Limit or under ¶ 20.12 [“Mistaken contributions”].
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The amounts corrected by a Corrective Distribution are disregarded for all purposes of the Plan, except as otherwise expressly provided by the Plan. A Corrective Distribution is made without regard to the restrictions of IRC § 457(b)(5) and IRC § 457(d)(1)(A). A Corrective Distribution cannot be counted as a required distribution under IRC § 457(d)(2) or IRC § 401(a)(9). A Corrective Distribution is not an Eligible Rollover Distribution.
21.18 “Death Distribution” Means a Distribution that does not begin before the death of the Participant.
21.19 “Deferral Limit” Means the limit on Contributions stated by Part 3 and IRC § 457(b)(2)&(3) together with IRC § 457(c).
21.20 “Deferred Compensation” Means the amount of compensation that the Participant and the Employer agree to defer according to the provisions of the Plan.
The amount or value of the Participant’s Deferred Compensation is the amount or value of the Participant’s Account (including any rights purchased under the Account).
Deferred Compensation may also refer to the right under the Plan of the Participant or Beneficiary to receive a Distribution of all or any portion of the Account.
21.21 “Dependent” Has the meaning given by IRC § 152, but after December 31, 2004 without regard to IRC § 152(b)(1), IRC § 152(b)(2), or IRC § 152(d)(1)(B), and as further construed or interpreted concerning an Internal Revenue Code provision that is relevant to the Plan’s reference to a Dependent.
The fact that the Employer’s health plan covers a Participant’s child does not make the child the Participant’s Dependent.
21.22 “Direct Rollover” Means a Plan payment to an Eligible Retirement Plan specified by the Distributee.
21.23 “Distributee” Means any Person who receives, or but for his, her, or its instruction is entitled to receive, a Distribution.
21.24 “Distribution” Means, as appropriate in the context, a kind of Distribution or the particular kind of Distribution provided by the Plan, as follows:
Retirement Distribution Death Distribution Permitted Distribution Emergency Distribution Corrective Distribution QDRO Distribution.
Except for a delivery of a life insurance contract, a Distribution (including a Direct Rollover) is paid in money.
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A Distribution of a life insurance contract is valued at fair market value as of the date of the Distribution.
A Distribution may, to the extent that the Distribution is an Eligible Rollover Distribution, be paid as a Direct Rollover.
21.25 “Eligible Employee” Means an Employee that the Adoption Agreement specifies as eligible to elect or receive Contributions.
21.26 “Eligible 457(b) Plan” Has the meaning, consistent with IRC § 457(b), given by 26 C.F.R. § 1.457-2(f) for an “eligible plan”.
21.27 “Eligible Retirement Plan” Has the meaning given by IRC § 402(c)(8)(B).
21.28 “Eligible Rollover Distribution” Has the meaning given by the Rollover Rules for the time that a Distribution is paid.
21.29 “Eligible Rollover Distribution Notice” Means the notice required under IRC § 402(f).
21.30 “Emergency Distribution” Means a Distribution under Part 12 [at page 21].
21.31 “Employee” Means a Natural Person who performs services for the Employer as an employee, who has Compensation paid by the Employer, and is described in the Enabling Statute.
21.32 “Employee Contributions” Means elective deferrals.
21.33 “Employer” Refers to the Employer that signs or adopts the Adoption Agreement.
21.34 “Employer Contributions” Means, consistent with 26 C.F.R. § 1.457-2(i), those Contributions made by the Employer that are not Employee Contributions, and which the Participant could not choose to receive in money, or as property or a right other than under the Plan. Employer Contributions may include nonelective and matching contributions.
21.35 “Enabling Statute” Means the State statute or similar law that grants the Employer authority to maintain this Plan.
21.36 “Evidence” Means the written statement or other evidence, in the form the Employer prescribes, needed to Find a fact or make a Finding.
Consistent with Applicable Law, every Claim and any Evidence furnished to Claim any Benefit or assert any right regarding the Plan is made under penalties of perjury.
21.37 “Federal Law” Means Law other than State Law of the United States of America.
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21.38 “Find” or “Finding” Refers to the Employer’s decision, determination, finding, or conclusion of any kind.
21.39 “Fund” Means a common trust fund, collective trust fund, real estate investment trust, registered investment company, insurance company separate account, or any similar pooled investment.
21.40 “Funding Vehicle” Means and refers to Fund Shares, an annuity contract, a life insurance contract, or another investment held by the Trustee under the Trust Agreement or as a Trust Substitute; but does not include an investment that the Employer does not approve or that is contrary to the Enabling Statute.
21.41 “Good Faith” Means honesty in fact, awareness of the Plan’s provisions, and seeking advice when a prudent Person in similar circumstances would seek advice.
21.42 “Investment Law” Means, as applicable or relevant in the context, Federal Law or State Law relating to banking, insurance, securities, investment companies, investment advice, or commodities trading.
21.43 “IRS” Refers to the Internal Revenue Service, a division of the Department of the Treasury of the United States, and any related departments, divisions, or offices under the supervision of the Secretary of the Treasury of the USA.
21.44 “Law” Means any statute, regulation, rule, decision, order, or other government action that has the effect of law of the United States of America, or of any court or government agency of the USA, or, to the extent not preempted by Federal Law, of a State, or of any court or government agency of a State.
21.45 “Loan” Means a loan under Part 10 [at page 19].
21.46 “MDIB Beneficiary” Means, solely for ¶ 13.3 [“Minimum distribution” at page 22] or ¶ 14.2 [“Minimum distribution” at page 23], a designated beneficiary as defined by IRC § 401(a)(9)(E).
21.47 “Minor” Means a Natural Person who has not attained at least 18 or the other age of competence under the relevant State Law.
21.48 “Natural Person” Means a human being.
21.49 “Normal Retirement Age” Means, within 26 C.F.R. § 1.457-4(c)(3)(v)(B) and solely to make a Contribution that could not be allowed but for the application of IRC § 457(b)(3), the Participant’s age 65.
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A Participant’s Normal Retirement Age is irrevocable once deferrals that could not meet IRC § 457(b)(2) but for the application of IRC § 457(b)(3) have been made. A Normal Retirement Age does not control the time of any Distribution or a right to a Distribution.
A Participant cannot have more than one Normal Retirement Age under all Eligible 457(b) Plans of the Employer. Therefore, a Participant’s Normal Retirement Age that became irrevocable under this Plan or another Eligible 457(b) Plan of the Employer fixes his or her Normal Retirement Age under this Plan and all Eligible 457(b) Plans of the Employer.
21.50 “Order” Means a judgment, decree, or order that a court may enforce against a Person that is or was subject to the court’s jurisdiction, even if a Person requested to act (or to refrain from acting) in response to it is not and was not subject to the court’s jurisdiction.
21.51 “Participant” Means a Natural Person for whom Contributions under the Plan have been made and whose Account has not been fully distributed.
21.52 “Participation Agreement” Means the agreement (in the form the Employer prescribes), as amended from time to time, entered into by and between a Participant and his or her Employer under which the Participant agrees to make and specifies his or her Employee Contributions.
21.53 “Payout Option” Means, except as limited below, an annuity option or other option for payment.
A Distributee cannot elect a Payout Option that (at the time the Distribution begins or is scheduled to begin) does not meet all applicable provisions of the Plan, including any applicable minimum-distribution requirements under ¶ 13.3 or ¶ 14.2 together with IRC § 457(d)(2) and IRC § 401(a)(9).
21.54 “Permissive Service Credit” Has the meaning given by IRC § 415(n)(3)(A).
21.55 “Permitted Distribution” Means a Distribution under Part 11 [at page 20].
21.56 “Person” Means a Natural Person, a corporation, a limited liability company, an unincorporated association, a partnership, a joint venture, a trust, an estate, and anything that is a Person within the meaning of IRC § 7701(a)(1) or Applicable Law.
21.57 “Personal Representative” Means the Person duly appointed by an order of the court (or of a registrar or administrator under the court’s supervision) having jurisdiction over the estate of the Participant that grants the Person the authority to receive the property of the deceased Participant and to act as the personal representative of the Participant’s probate estate.
However, despite any small-estate procedure or any Law that permits the succession of an estate by means other than according to an Order, no Distribution is payable (and no Benefit is available) at the instruction of a Person who cannot prove to the Employer that he, she, or it is the Personal Representative duly appointed by and under the supervision of the court.
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If there can be no Personal Representative because the Participant’s probate estate was closed, no Distribution is available until a Claimant obtains an appropriate court order.
21.58 “Plan” Means the legal relationship stated by this document.
21.59 “Power of Attorney” Means a power of attorney that is accepted consistent with ¶ 20.19 [at page 34].
21.60 “Procedure” Refers to the means by which the Employer administers the Plan, makes discretionary Findings under or concerning the Plan, or otherwise acts (which may include deciding not to act) as required or permitted by the Plan. To the extent that the Internal Revenue Code or State Law requires a procedure to be in writing, the Procedure must be written. To the extent required by Applicable Law, a Procedure must be reasonable, and must apply on a non-discriminatory basis. Subject to these requirements, the Employer may change its Procedures in its discretion. A Procedure may be stated by an explanation furnished to Participants.
21.61 “QDRO” Means a court order directed to the Plan that pursuant to a State domestic-relations Law creates or recognizes the existence of the right of an Alternate Payee to receive all or a portion of any Deferred Compensation of a Participant and that meets all of the following requirements.
An order is not a QDRO unless the court order on its face and without reference to any other document meets all conditions to be treated as a qualified domestic relations order under IRC § 414(p), applied without IRC § 414(p)(11).
An order is not a QDRO unless the court order on its face and without reference to any other document unambiguously specifies the amount or percentage of the Participant’s Account to be paid to, or segregated for the separate sub-Account of, the Alternate Payee.
An order is not a QDRO if it includes a provision that would require determining an amount to be paid or segregated in a manner not readily calculable by using only the Funding Vehicle’s available Records.
21.62 “QDRO Distribution” Means a Distribution to an Alternate Payee required or permitted following a QDRO.
21.63 “Qualified Military Service” Has the meaning given by IRC § 414(u).
21.64 “Record” Means information that is inscribed on a tangible medium or that is stored in an electronic or other medium and is retrievable in perceivable form, or that is kept by any other means permitted consistent with Applicable Law.
21.65 “Required Beginning Date” Has the meaning given by IRC § 401(a)(9), including any special rules under those provisions.
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21.66 “Retirement Distribution” Means a Distribution - other than a Corrective Distribution, Permitted Distribution, Emergency Distribution, or QDRO Distribution - that begins before the death of the Participant.
21.67 “Rollover Contribution” Means an amount received into the Plan according to the Rollover Rules and Part 4, and for a Year that began or begins on or after January 1, 2002 includes any rollover contribution described in IRC § 411(a)(11)(D).
21.68 “Rollover Distribution” Means an Eligible Rollover Distribution that is to be paid, directly or indirectly, to an Eligible Retirement Plan as a rollover under the Rollover Rules, including IRC § 457(d)(1)(C).
21.69 “Rollover Rules” Includes IRC § 401(a)(31), IRC § 402(c), IRC § 402(f), IRC § 457(d)(1)(C), and IRC § 457(e)(16).
21.70 “Roth Account” Means a sub-Account of the Employee Contributions Account, or of the Rollover Contributions Account, that is, consistent with IRC § 402A, a designated Roth account. The Plan separately accounts between Roth Accounts and Non-Roth Accounts as provided by Part 8 [“Roth and Non-Roth Accounts” at page 13].
21.71 “Roth Contribution” Means an Employee Contribution that the Participant designated, consistent with IRC § 402A(e)(1)(C) and IRC § 457(b), as a Roth Contribution; or a Rollover Contribution to the extent that its payer specified the amount attributable to a designated Roth account under an Eligible Retirement Plan other than an IRA.
21.72 “SEC” Means and refers to the Securities and Exchange Commission, an agency of the government of the USA, established by 15 U.S.C. § 78d(a).
21.73 “Service in the Uniformed Services” Means, consistent with USERRA [38 U.S.C. § 4303(13)], the performance of duty on a voluntary or involuntary basis in a Uniformed Service under competent authority and includes active duty, active duty for training, initial active duty for training, inactive duty training, full-time National Guard duty, and a period for which a Person is absent from a position of employment for an examination to determine the fitness of the Person to perform any such duty.
21.74 “Service Provider” Includes the Third-Party Administrator (if any), a Person that provides a Funding Vehicle, and a Person that provides services regarding the Plan.
For example, this term may include an accountant, actuary, consultant, investment adviser, lawyer, physician, or other service provider if he, she, or it provides a service regarding the Plan.
21.75 “Severance-from-Employment” Means a severance from employment within the meaning of IRC § 457(d)(1)(A)(ii).
21.76 “Shares” Means shares or similar units of interest in a Fund.
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21.77 “Spouse” Means a Natural Person who is or was the Participant’s spouse under relevant Law, and is not (or was not) precluded from being the Participant’s spouse under Federal Law, including 1 U.S.C. § 7 to the extent that such statute is not unconstitutional.
21.78 “State” Means a State of the United States of America or the District of Columbia, and includes the meaning given by IRC § 7701(a)(10).
21.79 “State Law” Means the Law (other than Federal Law) of a State.
21.80 “Taxpayer Identifying Number” Has the meaning given by IRC § 6109.
21.81 “Termination” Has the meaning given by 26 C.F.R. § 1.457-10(a)(1)or(2)(ii).
21.82 “Third-Party Administrator” Refers to OMNI Group, Inc. or the Person that the Employer engages to provide services regarding the Plan that are distinct from services incident to a Funding Vehicle.
21.83 “Trust” Means and refers to an entity and the legal relationship created by a Trust Agreement concerning the Plan. Each trust must be for the exclusive benefit of Participants and their Beneficiaries.
21.84 “Trust Agreement” Means the written agreement or declaration (as amended from time to time) made by the Employer and the Trustee to establish the Trust.
21.85 “Trust Substitute” Means a custodial account or an annuity contract that is treated as a trust under 26 C.F.R. § 1.457-8(a)(3).
21.86 “Trustee” Means the Trustee duly appointed and currently serving under a Trust Agreement and, to the extent that a vacancy otherwise would result, the Employer.
21.87 “Uniformed Service” Means, consistent with USERRA [38 U.S.C. § 4303(16)], any one or more of the Armed Forces, the Army National Guard or the Air National Guard when engaged in active duty for training or inactive duty training or full-time National Guard duty, the commissioned corps of the Public Health Service, or any other category of Persons designated by the President of the USA in time of war or emergency.
21.88 “USA” Means the United States of America.
To the extent that the Plan states a provision that is intended meets a requirement of IRC §§ 401(a), 457(b)-(e), or 501(a), USA will be construed according to IRC § 7701(a)(9), except as otherwise required or permitted by the Internal Revenue Code for the applicable requirement.
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21.89 “USERRA” Means the Uniformed Services Employment and Reemployment Rights Act of 1994 (Public Law No. 103- 353) [October 13, 1994] (unofficially codified as 38 U.S.C. §§ 4301-4318).
21.90 “Valuation Day” Means a day on which the Service Provider or other Person that is (or was) required or permitted to receive investment directions, required or permitted to act, or entitled to receive notice is (or was) open for regular business at his, her, or its principal office or regular place of business.
A Valuation Day ends at the earliest of:
4:00 p.m. New York time, the time that the New York Stock Exchange closes trading, or the time that any Fund must value its assets and price its Shares, the time that the Person required or permitted to act, or entitled to receive notice, closed his, her, or its regular business for the day.
A Funding Vehicle may include provisions governing the time of day after which an instruction is treated as received on the next Valuation Day. In addition, the Employer may make reasonable rules governing the time of day after which an instruction is treated as received on the next Valuation Day.
21.91 “Year” Means the calendar year.
To the extent not inconsistent with the Internal Revenue Code, the Employer may apply administrative- convenience rules in counting when a Year ends. For example, for counting Contributions against a Year’s Deferral Limit, a Year might end with the last pay period that begins in December.
The Employer may assume that a Participant’s, Beneficiary’s, or Alternate Payee’s taxable year is the calendar Year, unless the Person gives written notice specifying his, her, or its taxable year.
22. Construction
22.1 Construction This Part governs the construction or interpretation of the Plan. These rules of construction and interpretation apply for all provisions.
22.2 Construction as an Eligible 457(b) Plan The Employer intends that the Plan conform to the Internal Revenue Code’s requirements for Federal income tax treatment as an eligible deferred compensation under IRC § 457(b) and for Deferred Compensation to be counted as income only according to IRC § 457(a)(1)(A). Therefore, the Employer will construe and interpret the Plan to state provisions that conform to the applicable requirements of IRC § 457(b).
22.3 Construction with Enabling Statute The Employer must construe and interpret the Plan to state provisions that conform to the Enabling Statute.
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22.4 Construction of the Internal Revenue Code A reference to a subtitle, chapter, subchapter, part, subpart, section, or further subdivision of the Internal Revenue Code also refers to any successor provision. A reference to a provision of a Federal tax regulation or guidance of general applicability also refers to any successor provision, and to any guidance that extends, amplifies, or modifies the regulation or guidance.
In construing the Internal Revenue Code, the Employer is not imprudent if it reasonably relies on an IRS ruling or written determination.
22.5 Administrative Law The Plan refers to relevant rules, including Treasury regulations, without regard to whether a rule is substantive or interpretive, and without regard to whether a rule is proposed, temporary, interim, or final; but any provision that refers to a rule is construed to refer to the rule in the sense of the appropriate legal effect (under administrative-procedure Law and otherwise) that the rule currently has at the time the construction is made.
22.6 USA Constitution and State Constitutions When applying any of the preceding construction rules, the Employer need not consider any statute, rule, or other source of Law (other than a court order) to the extent that its application is contrary to the Constitution of the United States of America or is contrary to the Constitution of the relevant State. Except to the extent that State Law provides otherwise, the Employer is not imprudent if it presumes that a Law is not unconstitutional until a published controlling court decision expressly holds that the Law is contrary to a Constitution.
22.7 Furnish includes causing to be furnished A reference in the Plan to “furnish” includes “or cause to be furnished” as long as the party that must or may furnish information expressly adopts the information furnished or the circumstances make it reasonable for the relying party to believe that the other party adopted the information.
22.8 Performance includes causing performance A reference in the Plan to an action includes causing performance of the action.
22.9 References to or within the Plan The phrase “under the Plan” refers to the Plan as a whole, and not merely to a Part or Provision in which the phrase appears. A reference to a Part of the Plan refers to the whole Part. A reference to a Definition or Provision of the Plan refers to the whole Definition or Provision, unless the reference specifies a particular portion or paragraph of the Provision.
22.10 Usage conventions The Plan must be construed according to this Provision’s usage rules, even if such a usage otherwise would result in a construction contrary to a reader’s expectation.
22.10.1 Gender A use of a word of one gender includes the corresponding words of the other genders.
22.10.2 Series A reference to a series of numbers or letters includes the first and the last number or letter.
22.10.3 Tense A use of a word in the present tense includes the future tense.
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22.10.4 Person includes successors A reference to a Person will be construed to include his, her, or its successor, assignee, receiver, administrator, executor, or personal representative.
22.11 Words deliberately used The words and phrases defined below have the meanings stated by this Provision, even if such a meaning otherwise would be contrary to a reader’s expectation.
22.11.1 “As”, “if” A use of the word “as” or “if” includes the phrase “to the extent that”.
22.11.2 “Includes”, “including” A use of the word “includes” includes the phrase “but is not limited to”. A use of the word “including” includes the phrase “but not limited to”.
22.11.3 “May” The word “may” confers a power, authority, right, or privilege. A use of the word “may” includes the phrases “but need not” and “but is not required to”.
22.11.4 “May not”, “must not”, “will not” The words “may not”, “must not”, or “will not” preclude a power.
22.11.5 “Must” The word “must” states an obligation, requirement, or condition precedent.
22.11.6 “Shall” The Plan does not use the word “shall”; instead, the word “will” includes both “will” and “shall”.
22.11.7 “Will” The word “will” states an obligation, requirement, or condition precedent.
22.12 Common usage Unless a phrase or word is defined by the Plan, the Internal Revenue Code, or a statute or rule cited by the Plan, the phrase’s or word’s meaning is according to its context, the rules of grammar, and common usage.
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Adopting the Plan
Signing or adopting the accompanying Adoption Agreement adopts this Model Plan.
2013 January 10 © U.S. Retirement Partners, Inc. Page 48 -91- OMNI Group, Inc. Model 457(b) Deferred Compensation Plan – Adoption Agreement
OMNI Group, Inc. Model 457(b) Deferred Compensation Plan
Before you use this document, please read the Important Information at page 3.
Identifying the Employer
Please make sure that the Employer is a State’s political subdivision (which may include a public-schools district), is a State, or is an agency or instrumentality of a State or its political subdivision.
A charter school should not use these documents unless the employer is a State or local government entity and the resulting plan would be a governmental plan exempt from ERISA.
Employer’s name: __BOZEMAN SCHOOL DISTRICT NUMBER 7______
The following information may help the Service Providers, including OMNI Group.
Employer (Federal) Identification Number: 81-6000413
Contact Person: _MARY SANDVOLD______Position: __PAYROLL SUPERVISOR______
Telephone: _(406) 522-6044______Fax: __(406) 522-6050______
Address: __404 WEST MAIN______
City/State/Zip __BOZEMAN, MT 59715______
For any unmarked choice, the Employer specifies the choice shown in italics.
Which Employees are eligible?
Before you exclude anyone, check your Enabling Statute and other State Law.
All Employees
All Employees except ______
Only these Employees ______
2013 January 10 © U.S. Retirement Partners, Inc. Page 1 of 3 -92- OMNI Group, Inc. Model 457(b) Deferred Compensation Plan – Adoption Agreement
Optional features
As you consider your choices about these optional provisions, read carefully at least the portion of the Basic Plan Document cited in the left column.
Plan ¶ Employer’s choice Your choice 2.2 Provide Employer Contributions? Yes [If Yes, attach your provision as an inserted page.] No 3.3 Allow a catch-up deferral limit Yes for the three years that end before a Participant turns 65? No 3.4 Allow an age 50 catch-up? Yes No 6.1.1 Allow Roth Employee Contributions? Yes No 7.4 Allow in-plan rollover from a Non-Roth Account to a Roth Account? Yes [This is permitted only if the Plan allows Roth Employee Contributions.] No 10.1 Allow Participant Loans? Yes No 11.1 Allow Emergency Distributions? Yes No
Funding Vehicles
List each Funding Vehicle, organized by custodian; insurance company, or other Service Provider. The Employer may maintain this list using other writings (including electronic writings), and the resulting list is incorporated by reference and made a part of the Plan. The Employer may delegate maintenance of the list to the Third-Party Administrator.
2013 January 10 © U.S. Retirement Partners, Inc. Page 2 of 3 -93- OMNI Group, Inc. Model 457(b) Deferred Compensation Plan – Adoption Agreement
Important Information
OMNI Group, Inc. (or a U.S. Retirement Partners affiliate) is pleased to furnish these documents to help a governmental employer (including a public-schools employer) state your written plan that you intend as an eligible plan under Internal Revenue Code § 457(b). But OMNI Group or any U.S. Retirement Partners affiliate does not provide tax or legal advice.
Unlike other kinds of retirement plans, the Internal Revenue Service does not provide a prototype, volume-submitter, or other pre-approved procedure for § 457(b) plans. Thus, there is no assurance that these documents meet the requirements of IRC § 457(b).
Only the Employer is responsible for completing and using these documents. These documents might include some provisions that an Enabling Statute or other State Law precludes. Likewise, check that the documents you would adopt are not contrary to labor-relations law or your agreement with each employee association. If you need advice, check with your lawyer.
The Employer is responsible to administer your Plan. A Service Provider (including the Third-Party Administrator) is not bound by your Plan, and is obligated only by its contract.
As of the date shown in the documents’ footer, OMNI Group believed (but does not assure) that these documents were consistent with Internal Revenue Code § 457(b). Furnishing these documents is not tax advice. A reader cannot use these documents to avoid any penalty. Although OMNI Group tried to be careful, it does not warrant the accuracy or completeness of any information. You should consider that relevant law could change at any time. OMNI Group is not obligated to update any document (except as specified by a contract that binds OMNI Group).
Adopting the Plan
By signing below, the Employer adopts the Basic Plan Document of the OMNI Group, Inc. Model 457(b) Deferred Compensation Plan, which together with this Adoption Agreement states the Employer’s Plan.
The provisions so stated take effect on the latest of: the date that the Employer signs below, the date that this becomes the Employer’s true act under Applicable Law, and ______. [You need not write anything on the blank line unless you want to specify a delayed effective date.]
The Employer read the Important Information at page 3. The signer confirms that OMNI Group, Inc., U.S. Retirement Partners, Inc., and any affiliate of either did not render any tax or legal advice.
Employer _BOZEMAN SCHOOL DISTRICT NO. 7__ BY: Date: _NOVEMBER 10, 2014______Signed ______
Name [print]: _MIKE WATERMAN______
Position: _DISTRICT CLERK______
2013 January 10 © U.S. Retirement Partners, Inc. Page 3 of 3 -94- TITLE: PERSONNEL ACTIONS
CATEGORY: ACTION ITEM - CONSENT
ORIGINATED BY: Pat Strauss, Director of Human Resources
OTHERS INVOLVED: Robert Watson, Superintendent
DATA EXPANSION: Accompanying Personnel Actions Report
COST/FUND SOURCE: Salaries are listed for each employee
IMPLEMENTATION ACTION: Elementary and High School District ACTION Effective November 10, 2014
SUPERINTENDENT’S RECOMMENDATION: It is recommended that the Board of Trustees confirm the attached personnel actions involving certified and classified personnel. Also attached is a report of administrative actions regarding personnel which have transpired since the last meeting.
DISCUSSION: These appointments are made as the result of careful attention to Board policy, Title IX regulations, and Federal and State laws. All applicants are evaluated with respect to the criteria for each advertised position to ensure that only the most suitable candidates are recommended.
-95- Bozeman Public Schools Human Resources
November 10, 2014
REQUIRES BOARD ACTION
Confirmation of Employment (Licensed)
Name Position Unit/Grade Step Effective Salary None
Confirmation of Employment (Classified)
Name Position Unit/Grade Step Effective Hrly. Rate Anttila, George E. Custodian, .50 FTE, MDLK, 12 mos. G01 10/6/2014 $14.02 Budt, Sara Registrar, 1.0 FTE, BHS, 12 mos. F05 10/24/2014 $14.43 Castillo, Amy Custodian, .50 FTE, BHS, 12 mos. G01 10/24/2014 $14.02 Cornish, Leah HS PARA, 1.0 FTE, BHS, 9.25 mos. B01 10/27/2014 $10.27 Creel, Nancy M. Discretionary PARA, .150 FTE, Overflow B01 10/23/2014 $10.27/$10.10 PARA, .1875 FTE, EMDI, 9.25 mos.
Criner, Derrick Before/After School PARA, .3375 FTE, B01 10/10/2014 $10.27 WHIT, 9.25 mos. Francis, Darcy Food Service Specialist, .625 FTE, BHS, B01 10/7/2014 $10.27 9.25 mos. Houdeshell, Megan Before/After School PARA, .275 FTE, B01 10/21/2014 $10.27 MOST, 9.25 mos. Linhoff, Mary T. Before/After School PARA, .125 FTE, B01 10/9/2014 $10.27/$10.10 Overflow PARA, .250 FTE, MDLK, 9.25 mos. McClain, Michael Custodian, .50 FTE, HYLT, 12 mos. G01 10/9/2014 $14.02 Peters, Jennifer Cashier, .3125 FTE, LONG, 9.25 mos. B01 10/7/2014 $10.27 Rector, Lydia MS PARA, .3125 FTE, SMS, 9.25 mos. B01 10/24/2014 $10.27 Van Der Horst, Michaela Before/After School Program Director, .375 10/20/2014 $15.00 FTE, CJMS, 9.25 mos.
REPORT OF ADMINISTRATIVE ACTIONS
Confirmation of Resignations/Terminations (Classified)
Name Position Reason Effective Years of Service Enix, Elizabeth Before/After School PARA, .40 FTE, IRVG, Resign 11/5/2014 2.2 9.25 mos. Howe, Allison Self Contained PARA, .175 FTE, HAWT, Resign 6/11/2014 9 mos. 9.25 mos. Stageman, Megan Self Contained PARA, .70 FTE, HAWT, Resign 10/22/2014 1 9.25 mos.
Changes and Revisions in Contracts (Administrative)
Name From To Effective Reason Ruyle, Mike Asst. Principal, 1.0 FTE, BHS, $100,865 Asst. Principal, 1.0 FTE, BHS, 8/26/2013 Step Up $102,201
-96- Bozeman Public Schools Human Resources
November 10, 2014
REPORT OF ADMINISTRATIVE ACTIONS (Con't)
Changes and Revisions in Contracts (Licensed)
Name From To Effective Reason Babcock, Tracy Elem. Teacher, 1.0 FTE, BA/MA+75, Step Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up 3, $50,428, MOST BA/MA+90, Step 3, $51,989, MOST
Barefield, Matthew MS Teacher, 1.0 FTE, BA/MA+90, Step 8, MS Teacher, 1.0 FTE, BA/MA+105, 8/27/2014 Step Up $58,002, SMS Step 8, $59,562, SMS
Barefield, Sarah Elem. Teacher, 1.0 FTE, BA/MA+75, Step Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up 6, $54,043, IRVG BA/MA+90, Step 6, $55,604, IRVG
Berdahl, Kelly Music Teacher, 1.0 FTE, BA+60, Step 15, Music Teacher, 1.0 FTE, BA+75, 8/27/2014 Step Up $58,649, BHS Step 15, $62,569, BHS Bergo, Mark SPED Teacher, 1.0 FTE, BA, Step 6, SPED Teacher, 1.0 FTE, BA+90, 8/27/2014 Step Up $44,072, BHS Step 6, $53,321, BHS Blackwood, Sheri Guidance Counselor, 1.0 FTE, BA/MA+60, Guidance Counselor, 1.0 FTE, 8/27/2014 Step Up Step 10, $57,317, BHS BA/MA+90, Step 10, $60,399, BHS
Brown, Chanell Elem. Teacher, 1.0 FTE, BA+30, Step 4, Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up $44,757, EMDI BA/MA+45, Step 4, $48,563, EMDI
Bruwelheide, Lauren Librarian, 1.0 FTE, BA+30, Step 5, Librarian, 1.0 FTE, BA/MA+45, Step 8/27/2014 Step Up $45,937, EMDI 5, $49,781, EMDI Clayton, Michael HS Teacher, 1.0 FTE, BA+60, Step 14, HS Teacher, 1.0 FTE, BA+75, Step 8/27/2014 Step Up $58,649, BHS 14, $61,389, BHS Covington, Tara Elem. Teacher, 1.0 FTE, BA+15, Step 3, Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up $42,061, HYLT BA+/MA+45, Step 3, $47,345, HYLT
Curtin, Allison MS Teacher, 1.0 FTE, BA+45, Step 5, MS Teacher, 1.0 FTE, BA/MA+60, 8/27/2014 Step Up $47,498, CJMS Step 5, $51,303, CJMS
Fisher, Eric Elem. Teacher, 1.0 FTE, BA+30, Step 5, Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up $45,937, HAWT BA/MA+45, Step 5, $49,781, HAWT
Dahlin, Leah Guidance Counselor, 1.0 FTE, BA/MA+90, Guidance Counselor, 1.0 FTE, 8/27/2014 Step Up Step 4, $53,168, BHS BA/MA+105 Step 4, $54,728, BHS
Fisher, Heather MS Teacher, 1.0 FTE, BA/MA+90, Step 9, MS Teacher, 1.0 FTE, BA/MA+105, 8/27/2014 Step Up $59,182, CJMS Step 9, $60,742, CJMS
Hambrick, Megan HS Teacher, 1.0 FTE, BA+30, Step 3, HS Teacher, 1.0 FTE, BA/MA+45, 8/27/2014 Step Up $43,540, BHS Step 3, $47,345, BHS
Haskins, Kelly MS Teacher, 1.0 FTE, BA, Step 6, MS Teacher, 1.0 FTE, BA+15, Step 8/27/2014 Step Up $44,072, SMS 6, $45,595, SMS
-97- Bozeman Public Schools Human Resources
November 10, 2014
REPORT OF ADMINISTRATIVE ACTIONS (Con't)
Changes and Revisions in Contracts (Licensed) (Con't)
Name From To Effective Reason Hattendorf, Kimberly Elem. Teacher, 1.0 FTE, BA+30, Step 8, Elem. Teacher, 1.0 FTE, BA+60, 8/27/2014 Step Up $49,553, HYLT Step 8, $52,635, HYLT Hedlund, Richard HS Teacher, 1.0 FTE, BA/MA+75, Step 16, HS Teacher, 1.0 FTE, BA/MA+90, 8/27/2014 Step Up $64,852, BHS Step 16, $67,593, BHS
Johaneson, Charissa MS Teacher, 1.0 FTE, BA/MA+45, Step 8, MS Teacher, 1.0 FTE, BA/MA+60, 8/27/2014 Step Up $53,359, CJMS Step 8, 54,919, CJMS
Kaplin-Jones, Suzanne Elem. Teacher, 1.0 FTE, BA, Step 7, Elem. Teacher, 1.0 FTE, BA+15, 8/27/2014 Step Up $44,072 MDLK Step 7, $46,812, MDLK King, Kimberly Elem. Teacher, 1.0 FTE, BA/MA+45, Step Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up 6, $50,961, MDLK BA/MA+60, Step 6, $52,521, MDLK
Ladenburg, Juliana MS Teacher, 1.0 FTE, BA+15, Step 8, MS Teacher, 1.0 FTE, BA+60, Step 8/27/2014 Step Up $46,812, SMS 8, $52,635, SMS Jacobs, Kristin Elem. Teacher, 1.0 FTE, BA/MA+90, Step Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up 6, $55,604, HAWT BA/MA+105, Step 6, $57,164, HAWT Jelinek, Debra SPED Teacher, 1.0 FTE, BA+30, Step 18, SPED Teacher, 1.0 FTE, BA+45, 8/27/2014 Step Up $49,553, CJMS Step 18, $54,690, CJMS LaForge, Georgia Elem. Teacher, 1.0 FTE, BA/MA+75, Step Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up 7, $55,261, HYLT BA/MA+90, Step 7, $56,784, HYLT
McCausland, Lucinda Elem. Teacher, 1.0 FTE, BA+15, Step 8, Elem. Teacher, 1.0 FTE, BA+30, 8/27/2014 Step Up $46,812, HAWT Step 8, $49,553, HAWT McGeehan, Miles Curriculum Specialist, BA/MA+45, Step 7, Curriculum Specialist, BA/MA+90, 8/27/2014 Step Up $52,179, ASPT Step 7, $56,784, ASPT
Montano, Sarah HS Teacher, 1.0 FTE, BA, Step 5, HS Teacher, 1.0 FTE, BA+45, Step 8/27/2014 Step Up $42,854, BHS 5, $47,498, BHS Morrell, Krista MS Teacher, 1.0 FTE, BA+30, Step 14, MS Teacher, 1.0 FTE, BA+60, Step 8/27/2014 Step Up $49,553, SMS 14, $58,649, SMS Nelson, Kara Elem. Teacher, 1.0 FTE, BA/MA+75, Step Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up 7, $55,261, MDLK BA/MA+105, Step 7, $58,344, MDLK O'Neill, Tamera HS Teacher, 1.0 FTE, BA+15, Step 7, HS Teacher, 1.0 FTE, BA+60, Step 8/27/2014 Step Up $46,812, BHS 7, $51,417, BHS Perry, Dawn Elem. Teacher, 1.0 FTE, BA+15, Step 8, Elem. Teacher, 1.0 FTE, BA+45, 8/27/2014 Step Up $46,812, LONG Step 8, $51,075, LONG Seidensticker-Miles, Lyndi HS Teacher, 1.0 FTE, BA, Step 3, HS Teacher, 1.0 FTE, BA+45, Step 8/27/2014 Step Up $40,446, BHS 3, $45,062, BHS Sexton, Holly Music Teacher, 1.0 FTE, BA+45, Step 8, Music Teacher, 1.0 FTE, BA+60, 8/27/2014 Step Up $53,359, SMS Step 8, $54,919, SMS
-98- Bozeman Public Schools Human Resources
November 10, 2014
REPORT OF ADMINISTRATIVE ACTIONS (Con't)
Changes and Revisions in Contracts (Licensed) (Con't)
Name From To Effective Reason Shern, Joanna Elem. Teacher, 1.0 FTE, BA/MA+45, Step Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up 8, $53,359, LONG BA/MA+90, Step 8, $58,002, LONG
Smith, Julie Elem. Teacher, 1.0 FTE, BA+15, Step 7, Elem. Teacher, 1.0 FTE, BA+45, 8/27/2014 Step Up $46,812, EMDI Step 7, $49,895, EMDI Stevens, Rebecca MS Teacher, 1.0 FTE, BA/MA+60, Step MS Teacher, 1.0 FTE, BA/MA+75, 8/27/2014 Step Up 12, $59,715, CJMS Step 12, $61,275, CJMS
Thompson, Shae HS Teacher, .8 FTE, BA/MA+90, Step 8, HS Teacher, .8 FTE, BA/MA+105, 8/27/2014 Step Up $46,401.60, BHS Step 8, $47,649.60, BHS
Underhill, Cheryl Elem. Teacher, 1.0 FTE, BA/MA+90, Step Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up 16, $67,593, WHIT BA/MA+105 Step 16, $69,153, WHIT Wilson, Brenda Librarian, 1.0 FTE, BA/MA+60, Step 12, Librarian, 1.0 FTE, BA/MA+105, 8/27/2014 Step Up $59,715, SMS Step 12, $64,357, SMS Waldo, Danny Elem. Teacher, 1.0 FTE, BA/MA+75, Step Elem. Teacher, 1.0 FTE, 8/27/2014 Step Up 7, $55,261, HYLT BA/MA+105, Step 7, $58,344, HYLT
Changes and Revisions in Contracts (Classified)
Name From To Effective Reason Bartels, Tami Self Contained PARA, .875 FTE, 02, Self Contained PARA, .875 FTE, 10/27/2014 Additional $11.81/hr., BHS, 9.25 mos. D02, $11.81/hr., and Crosswalk Assignment PARA, .0625 FTE, B02, $10.47 FTE, BHS, 9.25 mos. Crockett, Stephanie Self Contained PARA, .875 FTE, D03, Self Contained PARA, .875 FTE, 8/29/2014 Additional $12.04/hr., BHS, 9.25 mos. D03, $12.04/hr., and Crosswalk Assignment PARA, .125 FTE, B03, $10.67/hr., BHS, 9.25 mos. Houdeshell, Megan Before/After School PARA, .275 FTE, B01, Before/After School PARA, .3105 10/29/2014 Additional $10.27/hr., MOST, 9.25 mos. FTE, and Discretionary PARA, .075 Assignment/ FTE, B01, $10.27/hr., MOST, 9.25 Decrease in FTE mos. Pittenger, Leora Discretionary PARA, .875 FTE, Crosswalk Discretionary PARA, .8125 FTE, 10/1/2014 Decrease in PARA, .125 FTE, B05, $11.09/hr., EMDI, Crosswalk PARA, .125 FTE, B05, FTE/Hrs. 9.25 mos. $11.09/hr., EMDI, 9.25 mos. Talarico, Melinda Discretionary PARA, .250 FTE, B03, Discretionary PARA, .4375 FTE, 10/1/2014 Additional $10.67/hr., EMDI, 9.25 mos. Crosswalk PARA, .0625 FTE, B03, Assignments/ $10.67/hr., Overflow PARA, .125 Increase in FTE PARA, $10.10/hr., EMDI, 9.25 mos.
-99- Bozeman Public Schools Human Resources
November 10, 2014
REPORT OF ADMINISTRATIVE ACTIONS (Con't)
Changes and Revisions in Contracts (Classified) (Con't)
Name From To Effective Reason Powers, Shelle Discrestionary PARA, .5625 FTE, B12, Discrestionary PARA, .500 FTE, 10/1/2014 Additional $12.69/hr., EMDI, 9.25 mos. Crosswalk PARA, .0625 FTE, B12, Assignment, $12.69/hr., EMDI, 9.25 mos. Decrease in FTE/hrs. David, Alexandra Before/After School PARA, .1125 FTE, Before/After School PARA, .1125 10/10/2014 Increase in FTE/hrs. Discretionary PARA, .3063 FTE, B01, FTE, Discretionary PARA, .3063 $10.27/hr., Overflow PARA, .1875 FTE, FTE, B01, $10.27/hr., Overflow $10.10/hr., MOST, 9.25 mos. PARA, .375 FTE, $10.10/hr., MOST, 9.25 mos. David, Alexandra Before/After School PARA, .1125 FTE, Before/After School PARA, .1125 10/29/2014 Increase in FTE/hrs. Discretionary PARA, .3063 FTE, B01, FTE, Discretionary PARA, .325 $10.27/hr., Overflow PARA, .375 FTE, FTE, B01, $10.27/hr., Overflow $10.10/hr., MOST, 9.25 mos. PARA, .375 FTE, $10.10/hr., MOST, 9.25 mos. Edwards, Laurie Before/After School PARA, .25 FTE, B01, Before/After School PARA, .3188 10/1/2014 Additional $10.27/hr., MOST, 9.25 mos. FTE, Crosswalk PARA, .0625 FTE, Assigment/ Increase B01, $10.27/hr., MOST, 9.25 mos. in FTE/hrs.
Edwards, Laurie Before/After School PARA, .3188 FTE, Before/After School PARA, .3188 10/29/2014 Additional Crosswalk PARA, .0625 FTE, B01, FTE, Crosswalk PARA, .0625 FTE, Assigment $10.27/hr., MOST, 9.25 mos. Discretionary PARA, .050 FTE, B01, $10.27/hr., MOST, 9.25 mos.
Klein, Staton Custodian, 1.0 FTE, G02, $14.29/hr., Head Custodian, 1.0 FTE, G02, 10/8/2014 Change in SMS, 12 mos. $15.59/hr., SMS, 12 mos. Assignment Reynolds, Anna Discretionary PARA, .1125 FTE, B01, Discretionary PARA, .0625 FTE, 10/1/2014 Decrease in $10.27/hr., Overflow PARA, .75 FTE, B01, $10.27/hr., Overflow PARA, FTE/Hrs. $10.10/hr., HAWT, 9.25 mos. .75 FTE, $10.10/hr., HAWT, 9.25 mos. Hebert, Susan Library PARA, .375 FTE, Discretionary Library PARA, .375 FTE, 10/10/2014 Decrease in PARA, .2812 FTE, B08, $11.75/hr., HYLT, Discretionary PARA, .2688 FTE, FTE/Hrs. 9.25 mos. B08, $11.75/hr., HYLT, 9.25 mos.
Galyen, Dana Discretionary PARA, .4375 FTE, Discretionary PARA, .4375 FTE, 10/27/2014 Term of Overflow Crosswalk PARA, .0625 FTE, B09, Crosswalk PARA, .125 FTE, B09, Assignment/ $11.98/hr., Overflow PARA, .0625 FTE, $11.98/hr., MDLK, 9.25 mos. Increase in FTE/hrs. $10.10/hr., MDLK, 9.25 mos. Ramos, Ricardo Self Contained PARA, .4375 FTE, D01, Self Contained PARA, .5625 FTE, 8/29/2014 Increase in FTE/hrs. $11.59/hr., Crosswalk PARA, .0625 FTE, D01, $11.59/hr., Crosswalk PARA, B01, $10.27/hr., SMS, 9.25 mos. .0625 FTE, B01, $10.27/hr., SMS, 9.25 mos.
-100- Bozeman Public Schools Human Resources
November 10, 2014
REPORT OF ADMINISTRATIVE ACTIONS (Con't)
Changes and Revisions in Contracts (Classified) (Con't)
Name From To Effective Reason Aytes, Logan Before/After School Program Director, .375 Before/After School Program 10/21/2014 Additional FTE, $15.00/hr., CJMS, 9.25 mos. Director, .375 FTE, $15.00/hr., Assignment CJMS, Self Contained PARA, .525 FTE, D01, $11.59/hr., IRVG, 9.25 mos. McMurray, Connie Secretary, 1.0 FTE, E10, $14.85/hr.,Music, Secretary, 1.0 FTE, F10, 8/13/2014 Salary 10 mos. $15.87/hr.,Music, 10 mos. Reclassification McClain, Michael Custodian, .50 FTE, G01, $14.02/hr., Custodian, .50 FTE, G01, 10/22/2014 Additional HYLT, 12 mos. $14.02/hr., 12 mos., Before/After Assignment School PARA, B01, $10.27/hr., HYLT, 9.25 mos. Rooney, Sheryl Cook, .50 FTE, C17, $14.35/hr., SMS, Cook, .50 FTE, C17, $14.35/hr., 10/22/2014 Term of PARA Before/After School PARA, B17, SMS, 9.25 mos. assignment $13.30/hr., MDLK, 9.25 mos. Doyle, Judy Custodian, .50 FTE, G02, $14.29/hr., Roving Custodian, 1.0 FTE, G02, 10/15/2014 Change in CJMS, 12 mos. $14.29/hr., Facilities, 12 mos. Assignment Huddleston, Christine Discretionary PARA, .70 FTE, Clerical Discretionary PARA, .625 FTE, 8/29/2014 Additional PARA, .125 FTE, B02, $10.47/hr., MOST, Clerical PARA, .125 FTE, Assignment/ 9.25 mos. Crosswalk PARA, .075 FTE, B02, Decrease in FTE $10.47/hr., MOST, 9.25 mos. Smith, Samantha Jo Before/After School PARA, .40 FTE, B01, Before/After School PARA, .50 FTE, 10/6/2014 Additional $10.27/hr., MDLK, 9.25 mos. Crosswalk PARA, .0625 FTE, B01, Assignment/ $10.27/hr., Overflow PARA, .3125 Increase in FTE/hrs. FTE, $10.10/hr., MDLK, 9.25 mos.
Extracurricular
Name Authorized Position Stipend Level Effective Boyle, Robert Frosh Football - LB $3,494.00 3 8/11/14 - 11/30/14 Brown-McKenna, Judy Tech Mentor - IRVG (.5) $596.00 6 2014-2015 Burgard, Jessica Tech Mentor - MOST (90% of Level 6) $1,072.80 6 2014-2015 Bush, Andrew 7th Gr. Asst. Football Coach - SMS (.54% $827.82 1 2014-2015 of 5/6) Cade, Jennifer Tech Mentor - HYLT $1,192.00 6 2014-2015 Campeau, Tony Soph. Boys Soccer Coach (Level 4 - $754) $2,055.00 4 8/11/14-11/30/14
Chamberlain, Gordon Tech Mentor - SMS (.5) $596.00 6 2014-2015 Coffin, Morgan Asst. Speech and Debate $3,494.00 3 9/1/14 - 3/1/15 Costle, Steven BHS Marching Band Asst. (40%) $476.00 6 2014-2015 Dalton, Kahlee Volleyball Coach - MOST $632.00 7 9/22/14 - 11/5/14 Daniels, Katie 7th Gr. Asst. Volleyball Coach - SMS $1,192.00 6 8/27/14 - 10/17/14
-101- Bozeman Public Schools Human Resources
November 10, 2014
REPORT OF ADMINISTRATIVE ACTIONS (Con't)
Extracurricular (Con't)
Name Authorized Position Stipend Level Effective Hannula, Joyce Asst. Model UN $1,192.00 6 2014-2015 Henigan, Ashlee Volleyball Coach - HYLT $632.00 7 9/22/14 - 11/5/14 Herbeck, Journey Boys Soccer - JV (Level 4 - $200) $2,721.36 4 8/11/14 - 11/30/14 (Longevity) Hickman, Steve Asst. Cross Country Coach $2,809.00 4 8/11/14 - 11/30/14 Hopkins, Kristin Tech Mentor - LONG $1,192.00 6 2014-2015 Olsen, Chelsie 7th Gr. Asst. Volleyball Coach - SMS $1,192.00 6 8/27/14 - 10/17/14 Protz, Vanessa Girls Soccer - Sophomore (.5) $1,404.50 4 8/11/14 - 11/30/14 Sturman, Erin Asst. Girls Soccer Coach (.2 of Level 3) $698.80 3 8/11/14 - 11/30/14 Todd, Whitney Tech Mentor - MOST (10% of Level 6) $119.20 6 2014-2015 Watkins, Dennis Asst. Boys Basketball Coach (Longevity) $3,633.76 3 11/13/14 - 3/24/15
Wiers, Jason 7th Gr. Asst. Football Coach - SMS $827.82 5/6 8/27/14 - 10/17/14 Wolf, Rebecca Volleyball Coach - EMDI $632.00 7 9/22/14 - 11/5/14
Stipends - Not Extracurricular
Name Authorized Position Stipend Level Effective Atkinson, Leslie Adult Ed Instructor $15.00 2014-2015 Bain, Jennifer Adult Ed Instructor $15.00 2014-2015 Bethel, Howard Adult Ed Instructor $15.00 2014-2015 Bowen, Jennifer Travel Stipend - 2 sites $270.00 1 2014-2015 Buonamici, James Adult Ed Instructor $15.00 2014-2015 Carey, Kathy Travel Stipend - 6 sites $675.00 4 2014-2015 Cook, Leisa Adult Ed Instructor $15.00 2014-2015 Croad, Terry Adult Ed Instructor $15.00 2014-2015 Evans, Kathleen Travel Stipend - 2 sites $270.00 1 2014-2015 Finnery, Mary Adult Ed Instructor $15.00 2014-2015 Gavica, Sasha Adult Ed Instructor $13.00 2014-2015 Hanna, Chrissy Homebound Teacher $18.47 2014-2015 Hawkinson, Sue Travel Stipend - 2 sites $270.00 1 2014-2015 Hawkinson, Sue National Certification $2,000.00 2014-2015 Kelly, Shawna National Certification $2,000.00 2014-2015 Kimble, Jill Travel Stipend - 2 sites $270.00 1 2014-2015 Kimble, Jill Move in Compensation - LONG $150.00 8/1-30/2014 Kinnaman, Lynn Adult Ed Instructor $15.00 2014-2015 Klug, Hillary Travel Stipend - 2 sites $270.00 1 2014-2015 Laatsch, Emma Homebound Teacher $18.47 10/13/14 - 6/12/15 Lea, Jill Travel Stipend - 2 sites $270.00 1 2014-2015 Lessley, Wendy Adult Ed Instructor $15.00 2014-2015 Long, Carolyn National Certification $2,000.00 2014-2015 Marker, Rachel Move in Compensation - LONG $150.00 8/1-30/2014 Martin, Amanda National Certification $2,000.00 2014-2015
-102- Bozeman Public Schools Human Resources
November 10, 2014
REPORT OF ADMINISTRATIVE ACTIONS (Con't)
Stipends - Not Extracurricular (Con't)
Name Authorized Position Stipend Level Effective Nielson, John Travel Stipend - 2 sites $270.00 1 2014-2015 Ordile, Laura Adult Ed Instructor $13.00 2014-2015 Polich, Carol Adult Ed Instructor $15.00 2014-2015 Quigley, Kim Travel Stipend - 2 sites $270.00 1 2014-2015 Quinton, Sandra Travel Stipend - 2 sites $270.00 1 2014-2015 Rea, Susan Adult Ed Instructor $13.00 2014-2015 Rockafellow, Rachel Adult Ed Instructor $15.00 2014-2015 Schnee, Erica National Certification $2,000.00 2014-2015 Sherer, Deborah Adult Ed Instructor $15.00 2014-2015 Sherrill, Perri Travel Stipend - 2 sites $270.00 1 2014-2015 Sorg-Hackler, Cheri Travel Stipend - 2 sites $270.00 1 2014-2015 Stenberg, Laurie Homebound Teacher $18.47 10/13/14 - 6/12/15 Stratman, Joanna Adult Ed Instructor $15.00 2014-2015 Wagner-Johnson, Christine Travel Stipend - 6 sites $675.00 4 2014-2015 Weld, Lori Adult Ed Instructor $15.00 2014-2015 Zombro, Eileen Travel Stipend - 3 sites $405.00 2 2014-2015 Zupan, Linda Adult Ed Instructor $15.00 2014-2015
-103- TITLE: FINANCIAL REPORTS, WARRANT APPROVAL & DONATIONS
CATEGORY: ACTION ITEM - CONSENT
ORIGINATED BY: Mike Waterman Director of Business Services
OTHERS INVOLVED: Steve Johnson, Deputy Superintendent of Operations R.J. Tvedt, Accounting Supervisor Nancy Kissel, District Bookkeeper
DATA EXPANSION: Monthly Financial Reports; Gifts Received, Investments, and Warrant Registers (Included separately)
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: Elementary and High School District ACTION Effective November 10, 2014
SUPERINTENDENT’S RECOMMENDATION: It is recommended that the Board of Trustees accept the final October 2014 financial reports, October 2014 gifts received, and warrant registers, as presented.
DISCUSSION: The Warrant Registers and Bank Reconciliations are available in the Business Office and have been sent to Trustees requesting copies.
For October 2014, the Operational Expenses were $2,281,710.81; net Payroll, taxes and deductions were $3,713,954.51; Total warrants disbursed for October 2014 were $5,995,716.82.
Investment of District Funds in accordance with State law as of:
Gallatin County Investment Pool for September 30, 2014 was: $18,859,586.03
-104- BOZEMAN PUBLIC SCHOOLS Treasurer Cash Summary Report Dat 07/01/2014 - 09/30/2014 Fiscal Year: 2014-2015 Exclude Funds with zero balance Exclude Inactive accounts Fund Title Beginning Balance Receipts Transfers In Disbursements Transfers Out Cash Balance
101 ELEM GENERAL FUND $ 1,849,679.60 $ 2,940,913.74 $ - $ - $ (2,942,660.05) $ 1,847,933.29 110 ELEM TRANSPORTATION 518,480.82 469,101.59 - - (341,045.18) 646,537.23 FUND 111 ELEM BUS DEPRECIATION 212,654.24 885.54 - - - 213,539.78 FUND 113 ELEMENTARY TUITION (3,131.24) 135.39 - - (180.00) (3,175.85) FUND 114 ELEM RETIREMENT FUND 839,512.64 125,452.48 - - (383,183.40) 581,781.72 115 ELEM MISCELLANEOUS 477,782.54 815,880.54 - - (624,479.21) 669,183.87 PROGRAMS FUND 121 ELEM COMPENSATED 209,817.96 135.48 - - (12,345.46) 197,607.98 ABSENCES FUND 128 ELEM TECHNOLOGY FUND 210,996.99 190,315.34 - - (397,782.61) 3,529.72 150 ELEM DEBT SERVICE FUND 15,898.99 117,582.17 - - (31,167.00) 102,314.16 160 ELEMENTARY BUILDING 4,495,529.76 2,486,201.55 - - (3,290,966.76) 3,690,764.55 FUND 161 ELEM BUILDING RESERVE 2,227,804.79 33,394.31 - - (561,554.27) 1,699,644.83 FUND 174 ELEM INTERNAL SERVICE 141,842.87 5,445.12 - - 1,647.54 148,935.53 FUND 178 SELF-INSURANCE HEALTH 2,896,180.34 162,351.78 - - (1,392,213.70) 1,666,318.42 FUND 183 ELEM ACTIVITY ACCOUNTS - 6.00 - - (6.00) - 184 ELEM SCHOOL SPONSORED 118,276.21 22.24 - - 6.00 118,304.45 EXTRACURRICULARS 185 ELEM MISC PRIVATE 8,594.18 3.07 - - - 8,597.25 PURPOSE TRUST FUND 201 HS GENERAL FUND 1,290,786.03 1,561,942.25 - - (1,749,551.28) 1,103,177.00
210 HS TRANSPORTATION FUND 198,251.75 254,154.00 - - (216,212.94) 236,192.81 211 HS BUS DEPRECIATION 213,690.91 960.19 - - - 214,651.10 FUND 212 SCHOOL FOODS FUND 462,874.34 200,198.95 - - (170,983.36) 492,089.93 213 HS TUITION FUND (752.20) 277.20 - - (12,025.00) (12,500.00) 214 HS RETIREMENT FUND 557,322.44 63,903.70 - - (207,866.27) 413,359.87 215 HS MISCELLANEOUS 473,661.93 87,654.96 - - (197,630.12) 363,686.77 PROGRAMS FUND
-105- BOZEMAN PUBLIC SCHOOLS Treasurer Cash Summary Report Dat 07/01/2014 - 09/30/2014 Fiscal Year: 2014-2015 Exclude Funds with zero balance Exclude Inactive accounts Fund Title Beginning Balance Receipts Transfers In Disbursements Transfers Out Cash Balance 217 HS ADULT EDUCATION 185,449.38 15,421.74 - - (36,393.08) 164,478.04 FUND 218 HS TRAFFIC EDUCATION 176,890.37 46,191.16 - - (25,504.18) 197,577.35 FUND 221 HS COMPENSATED 140,465.57 87.18 - - (5,546.52) 135,006.23 ABSENCES FUND 228 HS TECHNOLOGY FUND 694,103.70 18,423.93 - - (274,180.32) 438,347.31 250 HS DEBT SERVICE FUND 14,995.83 100,726.06 - - (30,417.00) 85,304.89 260 HS BUILDING FUND ------261 HS BUILDING RESERVE 2,084,194.45 33,578.31 - - (82,815.59) 2,034,957.17 FUND 281 HS NON-EXPENDABLE - (8,168.28) - - 8,168.28 - ENDOWMENT FUND 282 HS INTERLOCAL 1,196,116.21 29,790.27 - - (7,628.67) 1,218,277.81 AGREEMENT FUND 283 HS STUDENT ACTIVITIES - 0.75 - - - 0.75 284 HS ATHLETIC FUND 141,639.75 10,030.95 - - (1,589.82) 150,080.88 285 HS EXPENDABLE 35,070.91 10.28 - - (2,000.00) 33,081.19 ENDOWMENT FUND
Totals $ 22,084,682.06 $ 9,763,009.94 $ - $ - $ (12,988,105.97) $ 18,859,586.03
-106- BOZEMAN PUBLIC SCHOOLS
EXPENDITURE BUDGET TO ACTUAL - ALL BUDGETED FUNDS From Date: 9/1/2014 To Date: 9/30/2014 Fiscal Year: 2014-2015 Subtotal by Collapse Mask Include pre encumbrance Print accounts with zero balance Filter Encumbrance Detail by Date Range Account Number Description GL Budget Range To Date YTD Balance Encumbrance Budget Balance % Bud
101.00.000.0000.000.000.00 ELEMENTARY GENERAL $28,506,476.00 $2,084,646.20 $2,911,418.45 $25,595,057.55 $20,055,744.27 $5,539,313.28 19.43% 110.00.000.0000.000.000.00 ELEMENTARY TRANSPORTATION $1,872,293.00 $9,418.32 $31,075.24 $1,841,217.76 $132,689.05 $1,708,528.71 91.25% 111.00.000.0000.000.000.00 ELEMENTARY BUS DEPRECIATION $249,522.00 $0.00 $0.00 $249,522.00 $0.00 $249,522.00 100.00% 113.00.000.0000.000.000.00 ELEMENTARY TUITION $235,775.00 $0.00 $180.00 $235,595.00 $0.00 $235,595.00 99.92% 114.00.000.0000.000.000.00 ELEMENTARY RETIREMENT $4,000,000.00 $298,451.71 $388,231.78 $3,611,768.22 $561,386.73 $3,050,381.49 76.26% 128.00.000.0000.000.000.00 ELEMENTARY TECH ACQUISITION $823,957.00 $30,074.50 $148,489.10 $675,467.90 $17,458.56 $658,009.34 79.86% 150.00.000.0000.000.000.00 ELEMENTARY DEBT SERVICE $4,590,067.00 $15,667.00 $31,867.00 $4,558,200.00 $0.00 $4,558,200.00 99.31% 161.00.000.0000.000.000.00 ELEMENTARY BUILDING RESERVE $3,705,845.00 $184,032.41 $561,554.27 $3,144,290.73 $149,610.58 $2,994,680.15 80.81% 201.00.000.0000.000.000.00 HIGH SCHOOL GENERAL $14,824,047.00 $1,123,644.60 $1,733,745.02 $13,090,301.98 $10,216,581.99 $2,873,719.99 19.39% 210.00.000.0000.000.000.00 HIGH SCHOOL TRANSPORTATION $930,246.00 $8,874.64 $27,183.75 $903,062.25 $81,636.10 $821,426.15 88.30% 211.00.000.0000.000.000.00 HIGH SCHOOL BUS DEPRECIATION $250,558.00 $0.00 $0.00 $250,558.00 $0.00 $250,558.00 100.00% 213.00.000.0000.000.000.00 HIGH SCHOOL TUITION $90,265.00 $0.00 $12,025.00 $78,240.00 $0.00 $78,240.00 86.68% 214.00.000.0000.000.000.00 HIGH SCHOOL RETIREMENT $2,100,000.00 $150,894.56 $210,581.70 $1,889,418.30 $271,319.11 $1,618,099.19 77.05% 217.00.000.0000.000.000.00 HIGH SCHOOL ADULT EDUCATION $304,074.00 $15,177.60 $36,479.70 $267,594.30 $170,865.13 $96,729.17 31.81% 228.00.000.0000.000.000.00 HIGH SCHOOL TECH ACQUISITION $910,636.00 $33,561.33 $100,357.96 $810,278.04 $10,755.29 $799,522.75 87.80% 250.00.000.0000.000.000.00 HIGH SCHOOL DEBT SERVICE $2,995,092.00 $14,917.00 $30,767.00 $2,964,325.00 $0.00 $2,964,325.00 98.97% 261.00.000.0000.000.000.00 HIGH SCHOOL BUILDING RESERVE $3,530,444.00 $19,055.22 $82,815.59 $3,447,628.41 $64,173.73 $3,383,454.68 95.84% Grand Total: $69,919,297.00 $3,988,415.09 $6,306,771.56 $63,612,525.44 $31,732,220.54 $31,880,304.90 45.60%
End of Report
Printed: 11/06/2014 9:42:38 AM Report: rptGLGenRpt -107- 3.4.13 Page: 1 BOZEMAN PUBLIC SCHOOLS
REVENUE BUDGET TO ACTUAL - ALL BUDGETED FUNDS From Date: 9/1/2014 To Date: 9/30/2014 Fiscal Year: 2014-2015 Subtotal by Collapse Mask Include pre encumbrance Print accounts with zero balance Filter Encumbrance Detail by Date Range Account Number Description GL Budget Range To Date YTD Balance Encumbrance Budget Balance % Bud
101.00.000.0000.000.000.00 ELEMENTARY GENERAL ($28,506,476.00) ($1,380,448.34) ($2,943,424.09) ($25,563,051.91) $0.00 ($25,563,051.91) 89.67% 110.00.000.0000.000.000.00 ELEMENTARY TRANSPORTATION ($1,728,220.78) ($1,763.68) ($158,899.60) ($1,569,321.18) $0.00 ($1,569,321.18) 90.81% 111.00.000.0000.000.000.00 ELEMENTARY BUS DEPRECIATION ($36,868.00) ($86.68) ($885.54) ($35,982.46) $0.00 ($35,982.46) 97.60% 113.00.000.0000.000.000.00 ELEMENTARY TUITION ($235,775.00) $0.57 ($135.39) ($235,639.61) $0.00 ($235,639.61) 99.94% 114.00.000.0000.000.000.00 ELEMENTARY RETIREMENT ($3,868,388.63) ($646.37) ($95,610.27) ($3,772,778.36) $0.00 ($3,772,778.36) 97.53% 128.00.000.0000.000.000.00 ELEMENTARY TECH ACQUISITION ($627,203.90) ($189.70) ($33,737.90) ($593,466.00) $0.00 ($593,466.00) 94.62% 150.00.000.0000.000.000.00 ELEMENTARY DEBT SERVICE ($4,574,168.01) ($1,657.07) ($118,282.17) ($4,455,885.84) $0.00 ($4,455,885.84) 97.41% 161.00.000.0000.000.000.00 ELEMENTARY BUILDING RESERVE ($1,507,500.00) ($1,531.02) ($33,394.31) ($1,474,105.69) $0.00 ($1,474,105.69) 97.78% 201.00.000.0000.000.000.00 HIGH SCHOOL GENERAL ($14,824,047.00) ($714,863.26) ($1,550,707.30) ($13,273,339.70) $0.00 ($13,273,339.70) 89.54% 210.00.000.0000.000.000.00 HIGH SCHOOL TRANSPORTATION ($917,993.45) ($1,257.78) ($64,898.77) ($853,094.68) $0.00 ($853,094.68) 92.93% 211.00.000.0000.000.000.00 HIGH SCHOOL BUS DEPRECIATION ($36,868.00) ($79.67) ($960.19) ($35,907.81) $0.00 ($35,907.81) 97.40% 213.00.000.0000.000.000.00 HIGH SCHOOL TUITION ($90,265.00) $5.27 ($277.20) ($89,987.80) $0.00 ($89,987.80) 99.69% 214.00.000.0000.000.000.00 HIGH SCHOOL RETIREMENT ($1,894,121.41) ($420.14) ($50,305.47) ($1,843,815.94) $0.00 ($1,843,815.94) 97.34% 217.00.000.0000.000.000.00 HIGH SCHOOL ADULT EDUCATION ($223,963.88) ($9,976.16) ($15,033.52) ($208,930.36) $0.00 ($208,930.36) 93.29% 228.00.000.0000.000.000.00 HIGH SCHOOL TECH ACQUISITION ($390,356.09) ($245.03) ($18,423.93) ($371,932.16) $0.00 ($371,932.16) 95.28% 250.00.000.0000.000.000.00 HIGH SCHOOL DEBT SERVICE ($2,980,096.17) ($1,249.21) ($101,076.06) ($2,879,020.11) $0.00 ($2,879,020.11) 96.61% 261.00.000.0000.000.000.00 HIGH SCHOOL BUILDING RESERVE ($1,507,500.00) ($1,824.32) ($33,578.31) ($1,473,921.69) $0.00 ($1,473,921.69) 97.77% Grand Total: ($63,949,811.32) ($2,116,232.59) ($5,219,630.02) ($58,730,181.30) $0.00 ($58,730,181.30) 91.84%
End of Report
Printed: 11/06/2014 9:41:02 AM Report: rptGLGenRpt -108- 3.4.13 Page: 1 BOZEMAN PUBLIC SCHOOLS General Ledger - GENERAL FUND ELEMENT SUMMARY REPORT Fiscal Year: 2014-2015 From Date:9/1/2014 To Date:9/30/2014 Account Mask: ?01????????????????? Account Type: EXPENDITURE Print accounts with zero balance Include Inactive Accounts Include PreEncumbrance FUND / BUDGET UNIT Budget Range To Date Year To Date Encumbrance Budget Balance 101 - ELEM GENERAL FUND 00 - CENTRAL BUDGET $25,556,556.19 $1,916,928.70 $2,572,807.07 $19,943,229.84 $3,040,519.28 01 - LONGFELLOW ELEMENTARY SCHOOL $43,384.00 $1,825.77 $4,160.93 $5,741.66 $33,481.41 02 - IRVING ELEMENTARY SCHOOL $37,780.00 $4,556.65 $10,600.98 $2,410.67 $24,768.35 03 - HAWTHORNE ELEMENTARY SCHOOL $44,024.00 $5,812.49 $7,954.14 $1,671.06 $34,398.80 04 - WHITTIER ELEMENTARY SCHOOL $31,820.00 $2,307.88 $7,290.08 $492.00 $24,037.92 05 - MORNING STAR ELEMENTARY SCHOOL $69,812.00 $6,775.77 $14,310.95 $5,574.95 $49,926.10 06 - EMILY DICKINSON ELEMENTARY SCHOOL $61,548.00 $4,444.65 $10,550.86 $729.42 $50,267.72 07 - HYALITE ELEMENTARY SCHOOL $64,976.00 $5,300.28 $9,698.50 $1,218.83 $54,058.67 08 - MEADOWLARK ELEMENTARY SCHOOL $46,400.00 $6,100.69 $7,264.75 $509.09 $38,626.16 31 - CHIEF JOSEPH MIDDLE SCHOOL $99,382.00 $4,253.23 $9,995.04 $1,572.13 $87,814.83 32 - SACAJAWEA MIDDLE SCHOOL $96,701.00 $7,008.46 $8,197.05 $2,568.84 $85,935.11 51 - SPECIAL EDUCATION $1,009,052.81 $0.00 $0.00 $244.24 $1,008,808.57 52 - HUMAN RESOURCES $29,000.00 $2,870.00 $7,682.77 $3,776.48 $17,540.75 53 - DEPUTY SUPERINTENDENT INSTRUCTION $111,000.00 $11,032.25 $14,022.34 $12,881.78 $84,095.88 54 - MUSIC $16,000.00 $3,966.01 $4,078.68 $415.50 $11,505.82 55 - TECHNOLOGY $87,350.00 $5,358.22 $9,310.07 $7,833.83 $70,206.10 56 - ELEMENTARY LIBRARY PROCESSING $43,750.00 $233.85 $233.85 $5,735.00 $37,781.15 57 - SUPERINTENDENT/BOARD $54,000.00 $6,751.15 $19,801.28 $0.00 $34,198.72 58 - GIFTED & TALENTED $17,000.00 $696.64 $705.57 $586.20 $15,708.23 59 - FACILITIES $900,940.00 $62,117.38 $163,345.98 $58,552.75 $679,041.27 61 - SUPPORT SERVICES $86,000.00 $24,038.17 $27,139.60 $0.00 $58,860.40 101 - ELEM GENERAL FUND Total: $28,506,476.00 $2,082,378.24 $2,909,150.49 $20,055,744.27 $5,541,581.24
Printed: 11/06/2014 11:05:46 AM Report: rptOnDemandElementsRpt -109- 3.4.13 Page: 1 BOZEMAN PUBLIC SCHOOLS General Ledger - GENERAL FUND ELEMENT SUMMARY REPORT Fiscal Year: 2014-2015 From Date:9/1/2014 To Date:9/30/2014 Account Mask: ?01????????????????? Account Type: EXPENDITURE Print accounts with zero balance Include Inactive Accounts Include PreEncumbrance FUND / BUDGET UNIT Budget Range To Date Year To Date Encumbrance Budget Balance 201 - HS GENERAL FUND 00 - CENTRAL BUDGET $12,896,965.03 $1,008,249.87 $1,479,646.48 $10,086,396.34 $1,330,922.21 41 - BOZEMAN HIGH SCHOOL $461,305.00 $35,285.74 $75,420.14 $41,467.41 $344,417.45 51 - SPECIAL EDUCATION $364,554.97 $0.00 $0.00 $169.45 $364,385.52 52 - HUMAN RESOURCES $29,000.00 $1,825.56 $5,849.29 $3,333.34 $19,817.37 53 - DEPUTY SUPERINTENDENT INSTRUCTION $57,000.00 $3,462.95 $4,306.89 $7,706.85 $44,986.26 54 - MUSIC $40,300.00 $512.68 $513.08 $15,344.50 $24,442.42 55 - TECHNOLOGY $78,677.00 $5,490.31 $9,411.77 $4,833.83 $64,431.40 57 - SUPERINTENDENT/BOARD $54,000.00 $5,670.33 $18,833.72 $0.00 $35,166.28 58 - GIFTED & TALENTED $16,250.00 $0.00 $0.00 $395.08 $15,854.92 59 - FACILITIES $713,162.00 $57,502.82 $132,900.71 $56,935.19 $523,326.10 61 - SUPPORT SERVICES $43,000.00 $5,644.34 $6,359.78 $0.00 $36,640.22 64 - HS ATHLETICS $69,833.00 $0.00 $0.00 $0.00 $69,833.00 201 - HS GENERAL FUND Total: $14,824,047.00 $1,123,644.60 $1,733,241.86 $10,216,581.99 $2,874,223.15
Printed: 11/06/2014 11:05:46 AM Report: rptOnDemandElementsRpt -110- 3.4.13 Page: 2 BOZEMAN PUBLIC SCHOOLS
EXPENDITURE BUDGET TO ACTUAL - ALL BUDGETED FUNDS From Date: 10/1/2014 To Date: 10/31/2014 Fiscal Year: 2014-2015 Subtotal by Collapse Mask Include pre encumbrance Print accounts with zero balance Filter Encumbrance Detail by Date Range Account Number Description GL Budget Range To Date YTD Balance Encumbrance Budget Balance % Bud
101.00.000.0000.000.000.00 ELEMENTARY GENERAL $28,506,476.00 $2,472,347.69 $5,383,766.14 $23,122,709.86 $17,822,697.28 $5,300,012.58 18.59% 110.00.000.0000.000.000.00 ELEMENTARY TRANSPORTATION $1,872,293.00 $171,446.45 $202,521.69 $1,669,771.31 $1,393,213.49 $276,557.82 14.77% 111.00.000.0000.000.000.00 ELEMENTARY BUS DEPRECIATION $249,522.00 $0.00 $0.00 $249,522.00 $0.00 $249,522.00 100.00% 113.00.000.0000.000.000.00 ELEMENTARY TUITION $235,775.00 $0.00 $180.00 $235,595.00 $3,780.00 $231,815.00 98.32% 114.00.000.0000.000.000.00 ELEMENTARY RETIREMENT $4,000,000.00 $344,544.75 $732,776.53 $3,267,223.47 $216,841.98 $3,050,381.49 76.26% 128.00.000.0000.000.000.00 ELEMENTARY TECH ACQUISITION $823,957.00 $96,091.26 $244,580.36 $579,376.64 $17,215.49 $562,161.15 68.23% 150.00.000.0000.000.000.00 ELEMENTARY DEBT SERVICE $4,590,067.00 $0.00 $31,867.00 $4,558,200.00 $0.00 $4,558,200.00 99.31% 161.00.000.0000.000.000.00 ELEMENTARY BUILDING RESERVE $3,705,845.00 $127,515.08 $689,069.35 $3,016,775.65 $66,053.89 $2,950,721.76 79.62% 201.00.000.0000.000.000.00 HIGH SCHOOL GENERAL $14,824,047.00 $1,280,744.96 $3,014,489.98 $11,809,557.02 $9,070,237.87 $2,739,319.15 18.48% 210.00.000.0000.000.000.00 HIGH SCHOOL TRANSPORTATION $930,246.00 $89,426.20 $116,609.95 $813,636.05 $713,246.84 $100,389.21 10.79% 211.00.000.0000.000.000.00 HIGH SCHOOL BUS DEPRECIATION $250,558.00 $0.00 $0.00 $250,558.00 $0.00 $250,558.00 100.00% 213.00.000.0000.000.000.00 HIGH SCHOOL TUITION $90,265.00 $0.00 $12,025.00 $78,240.00 $945.00 $77,295.00 85.63% 214.00.000.0000.000.000.00 HIGH SCHOOL RETIREMENT $2,100,000.00 $170,409.41 $380,991.11 $1,719,008.89 $100,636.42 $1,618,372.47 77.07% 217.00.000.0000.000.000.00 HIGH SCHOOL ADULT EDUCATION $304,074.00 $21,741.27 $58,220.97 $245,853.03 $152,041.37 $93,811.66 30.85% 228.00.000.0000.000.000.00 HIGH SCHOOL TECH ACQUISITION $910,636.00 $72,314.56 $172,672.52 $737,963.48 $9,194.84 $728,768.64 80.03% 250.00.000.0000.000.000.00 HIGH SCHOOL DEBT SERVICE $2,995,092.00 $0.00 $30,767.00 $2,964,325.00 $0.00 $2,964,325.00 98.97% 261.00.000.0000.000.000.00 HIGH SCHOOL BUILDING RESERVE $3,530,444.00 $104,380.52 $187,196.11 $3,343,247.89 $28,201.48 $3,315,046.41 93.90% Grand Total: $69,919,297.00 $4,950,962.15 $11,257,733.71 $58,661,563.29 $29,594,305.95 $29,067,257.34 41.57%
End of Report
Printed: 11/06/2014 9:59:15 AM Report: rptGLGenRpt -111- 3.4.13 Page: 1 BOZEMAN PUBLIC SCHOOLS General Ledger - GENERAL FUND ELEMENT SUMMARY REPORT Fiscal Year: 2014-2015 From Date:10/1/2014 To Date:10/31/2014 Account Mask: ?01????????????????? Account Type: EXPENDITURE Print accounts with zero balance Include Inactive Accounts Include PreEncumbrance FUND / BUDGET UNIT Budget Range To Date Year To Date Encumbrance Budget Balance 101 - ELEM GENERAL FUND 00 - CENTRAL BUDGET $25,556,556.19 $2,240,609.08 $4,813,416.15 $17,716,487.61 $3,026,652.43 01 - LONGFELLOW ELEMENTARY SCHOOL $43,384.00 $3,984.17 $8,145.10 $5,629.50 $29,609.40 02 - IRVING ELEMENTARY SCHOOL $37,780.00 $4,914.22 $15,515.20 $3,577.85 $18,686.95 03 - HAWTHORNE ELEMENTARY SCHOOL $44,024.00 $4,059.95 $12,014.09 $109.72 $31,900.19 04 - WHITTIER ELEMENTARY SCHOOL $31,820.00 $2,634.34 $9,924.42 $0.00 $21,895.58 05 - MORNING STAR ELEMENTARY SCHOOL $69,812.00 $6,669.63 $20,980.58 $12,487.23 $36,344.19 06 - EMILY DICKINSON ELEMENTARY SCHOOL $61,548.00 $2,487.53 $13,038.39 $234.08 $48,275.53 07 - HYALITE ELEMENTARY SCHOOL $64,976.00 $6,724.15 $16,422.65 $285.17 $48,268.18 08 - MEADOWLARK ELEMENTARY SCHOOL $46,400.00 $2,771.76 $10,036.51 $25.55 $36,337.94 31 - CHIEF JOSEPH MIDDLE SCHOOL $99,382.00 $13,860.64 $23,855.68 $833.49 $74,692.83 32 - SACAJAWEA MIDDLE SCHOOL $96,701.00 $11,662.07 $19,859.12 $1,157.99 $75,683.89 51 - SPECIAL EDUCATION $1,009,052.81 $244.24 $244.24 $0.00 $1,008,808.57 52 - HUMAN RESOURCES $29,000.00 $2,704.25 $10,387.02 $2,916.68 $15,696.30 53 - DEPUTY SUPERINTENDENT INSTRUCTION $111,000.00 $21,724.77 $35,747.11 $9,492.32 $65,760.57 54 - MUSIC $16,000.00 $4,141.98 $8,220.66 $1,852.95 $5,926.39 55 - TECHNOLOGY $87,350.00 $21,652.77 $30,962.84 $4,136.10 $52,251.06 56 - ELEMENTARY LIBRARY PROCESSING $43,750.00 $12,076.00 $12,309.85 $0.00 $31,440.15 57 - SUPERINTENDENT/BOARD $54,000.00 $3,789.10 $23,590.38 $0.00 $30,409.62 58 - GIFTED & TALENTED $17,000.00 $1,975.56 $2,681.13 $0.00 $14,318.87 59 - FACILITIES $900,940.00 $95,865.13 $259,211.11 $62,977.52 $578,751.37 61 - SUPPORT SERVICES $86,000.00 $7,796.35 $34,935.95 $493.52 $50,570.53 101 - ELEM GENERAL FUND Total: $28,506,476.00 $2,472,347.69 $5,381,498.18 $17,822,697.28 $5,302,280.54
Printed: 11/06/2014 11:07:13 AM Report: rptOnDemandElementsRpt -112- 3.4.13 Page: 1 BOZEMAN PUBLIC SCHOOLS General Ledger - GENERAL FUND ELEMENT SUMMARY REPORT Fiscal Year: 2014-2015 From Date:10/1/2014 To Date:10/31/2014 Account Mask: ?01????????????????? Account Type: EXPENDITURE Print accounts with zero balance Include Inactive Accounts Include PreEncumbrance FUND / BUDGET UNIT Budget Range To Date Year To Date Encumbrance Budget Balance 201 - HS GENERAL FUND 00 - CENTRAL BUDGET $12,896,965.03 $1,108,002.31 $2,587,648.79 $8,976,837.45 $1,332,478.79 41 - BOZEMAN HIGH SCHOOL $461,305.00 $49,036.42 $124,456.56 $26,685.05 $310,163.39 51 - SPECIAL EDUCATION $364,554.97 $169.45 $169.45 $0.00 $364,385.52 52 - HUMAN RESOURCES $29,000.00 $2,093.79 $7,943.08 $2,916.67 $18,140.25 53 - DEPUTY SUPERINTENDENT INSTRUCTION $57,000.00 $11,207.90 $15,514.79 $463.26 $41,021.95 54 - MUSIC $40,300.00 $4,163.04 $4,676.12 $20,772.06 $14,851.82 55 - TECHNOLOGY $78,677.00 $16,869.99 $26,281.76 $3,649.83 $48,745.41 56 - ELEMENTARY LIBRARY PROCESSING $0.00 $29.98 $29.98 $0.00 ($29.98) 57 - SUPERINTENDENT/BOARD $54,000.00 $2,553.65 $21,387.37 $0.00 $32,612.63 58 - GIFTED & TALENTED $16,250.00 $1,045.08 $1,045.08 $0.00 $15,204.92 59 - FACILITIES $713,162.00 $86,584.46 $219,485.17 $38,670.47 $455,006.36 61 - SUPPORT SERVICES $43,000.00 ($1,011.11) $5,348.67 $243.08 $37,408.25 64 - HS ATHLETICS $69,833.00 $0.00 $0.00 $0.00 $69,833.00 201 - HS GENERAL FUND Total: $14,824,047.00 $1,280,744.96 $3,013,986.82 $9,070,237.87 $2,739,822.31
Printed: 11/06/2014 11:07:13 AM Report: rptOnDemandElementsRpt -113- 3.4.13 Page: 2 -114- BOZEMAN PUBLIC SCHOOLS Treasurer Cash Summary Report Date Range: 07/01/2014 - 09/30/2014 Fiscal Year: 2014-2105 Exclude Funds with zero balance Exclude Inactive accounts Fund Title Beginning Balance Receipts Transfers In Disbursements Transfers Out Cash Balance
11010 BACKBOARD BOYS B-BALL 3,012.14 3,825.65 0.00 (4,615.90) 0.00 2,221.89
11015 CHEELEADING CLUB 863.17 10,650.50 0.00 (75.00) 0.00 11,438.67
11020 CONCESSIONS CLUB 0.00 0.00 0.00 0.00 0.00 0.00
11025 FASTPITCH CLUB 262.96 7,000.00 0.00 (494.50) (34.00) 6,734.46
11030 FOOTBALL CLUB 413.24 14,295.00 0.00 (3,673.03) 0.00 11,035.21
11035 GOLF CLUB 813.13 7,135.00 0.00 (3,338.39) 0.00 4,609.74
11040 HAWK STAT CLUB 410.72 0.00 0.00 0.00 0.00 410.72
11050 LADY HAWK BBALL CLUB 1,768.99 1,055.00 0.00 (523.16) 0.00 2,300.83
11065 BOYS SOCCER CLUB 791.77 16,365.08 0.00 (7,252.09) 0.00 9,904.76
11070 GIRLS SOCCER CLUB 831.36 12,861.08 0.00 (9,433.95) 0.00 4,258.49
11080 SPEECH CLUB 826.73 10,268.00 0.00 (788.46) 0.00 10,306.27
11085 SPIKERS VB 3,643.83 4,508.61 0.00 (7,922.00) 0.00 230.44
11095 SWIMMING CLUB 574.18 0.00 0.00 0.00 0.00 574.18
11100 TENNIS CLUB 491.40 0.00 0.00 0.00 0.00 491.40
11110 TRACK CLUB 582.46 9,000.00 0.00 (69.75) 0.00 9,512.71
11120 WRESTLING CLUB 669.24 0.00 0.00 0.00 0.00 669.24
11125 CROSS COUNTY CLUB 1,137.43 7,795.65 0.00 (802.80) 0.00 8,130.28
12000 BUSINESS PROFESSIONALS 35.88 10,355.97 0.00 0.00 0.00 10,391.85 CLUB 12002 CAD CLUB 628.16 100.00 0.00 0.00 0.00 728.16
12005 CONSTRUCTION CLUB 1,198.72 0.00 0.00 0.00 0.00 1,198.72
12010 DECA 200.00 0.00 0.00 0.00 0.00 200.00
12025 METALS - LABOR 0.00 0.00 0.00 0.00 0.00 0.00
Printed: 11/06/2014 12:39:32 PM Report: rptCSATreasCashSummary 3.4.13 Page: 1
-115- BOZEMAN PUBLIC SCHOOLS Treasurer Cash Summary Report Date Range: 07/01/2014 - 09/30/2014 Fiscal Year: 2014-2105 Exclude Funds with zero balance Exclude Inactive accounts Fund Title Beginning Balance Receipts Transfers In Disbursements Transfers Out Cash Balance
12035 PHOTO CLUB 0.00 0.00 0.00 0.00 0.00 0.00
12037 ROBOTICS CLUB 788.42 8,000.00 0.00 0.00 0.00 8,788.42
12040 SHOP FUND 0.00 0.00 0.00 0.00 0.00 0.00
12045 SKILLS USA 1,493.66 0.00 0.00 0.00 0.00 1,493.66
13010 ART CLUB 4,085.22 0.00 0.00 (225.00) 0.00 3,860.22
13015 DRAMA CLUB 1,594.54 0.00 0.00 0.00 0.00 1,594.54
13020 ECUADOR/MONTANA 44.95 0.00 0.00 0.00 0.00 44.95
13022 FCCLA 455.48 0.00 0.00 0.00 0.00 455.48
13025 FRENCH CLUB 384.24 0.00 0.00 0.00 0.00 384.24
13026 GALAPAGOS CLUB 0.00 0.00 0.00 0.00 0.00 0.00
13030 GERMAN CLUB 2,208.30 2,022.00 0.00 (2,887.34) 0.00 1,342.96
13031 HOSA 687.87 1,065.00 0.00 0.00 0.00 1,752.87
13032 INTERNATIONAL CLUB 0.00 0.00 0.00 0.00 0.00 0.00
13034 LATIN CLUB 211.43 0.00 0.00 0.00 0.00 211.43
13038 MUN LCUB 81.75 0.00 0.00 0.00 0.00 81.75
13045 PROJECT EXCEL 4,099.26 0.00 0.00 0.00 0.00 4,099.26
13050 SCIENCE OLYMPIAD 372.45 0.00 0.00 0.00 0.00 372.45
13055 DKI PE 0.00 0.00 0.00 0.00 0.00 0.00
13060 SPANISH CLUB 532.19 0.00 0.00 0.00 0.00 532.19
13065 YOUTH LEGISLATIVE LCUB 403.65 0.00 0.00 0.00 0.00 403.65
13070 WILDLIFE BIOLOGY CLUB 343.82 0.00 0.00 0.00 0.00 343.82
14000 CAP & GOWNS 26.27 0.00 0.00 0.00 0.00 26.27
Printed: 11/06/2014 12:39:32 PM Report: rptCSATreasCashSummary 3.4.13 Page: 2
-116- BOZEMAN PUBLIC SCHOOLS Treasurer Cash Summary Report Date Range: 07/01/2014 - 09/30/2014 Fiscal Year: 2014-2105 Exclude Funds with zero balance Exclude Inactive accounts Fund Title Beginning Balance Receipts Transfers In Disbursements Transfers Out Cash Balance
14026 CLASS OF 2013 0.00 0.00 0.00 0.00 0.00 0.00
14027 CLASS OF 2014 0.00 0.00 0.00 0.00 0.00 0.00
14030 GIRLS AND BOYS STAE 335.00 0.00 0.00 0.00 0.00 335.00
14035 PROM 657.41 7,000.00 0.00 (137.08) 0.00 7,520.33
14050 STUDENT COUNCIL 889.97 32,966.33 0.00 (8,277.66) 0.00 25,578.64
14060 BRIDGER ALTERNATIVE 452.81 600.00 0.00 0.00 0.00 1,052.81
15000 MTI 1,396.43 0.00 0.00 0.00 0.00 1,396.43
15001 AMNESTY INTERNATIONAL 674.28 0.00 0.00 0.00 0.00 674.28
15004 B CLUB 361.17 0.00 0.00 0.00 0.00 361.17
15005 KEY CLUB 1,380.74 0.00 0.00 0.00 0.00 1,380.74
15010 LEO CLUB 752.20 0.00 0.00 0.00 0.00 752.20
15015 NATIONAL HONOR SOCIETY 200.91 0.00 0.00 (85.00) 0.00 115.91
15016 PROJECT X2 1,516.03 0.00 0.00 0.00 0.00 1,516.03
15020 RECYCLE 451.90 0.00 0.00 0.00 0.00 451.90
15025 SPECIAL ED CONCESSIONS 200.01 5,020.00 0.00 0.00 0.00 5,220.01
15030 GAY-STRAIGHT ALLIANCE 542.99 0.00 0.00 0.00 0.00 542.99
15040 INTERACT CLUB 2,613.57 1,000.00 0.00 0.00 0.00 3,613.57
16000 BAND 473.57 33,767.00 0.00 (12,899.71) 2,500.00 23,840.86
16005 CHOIR 2,618.64 8,731.00 0.00 (1,711.43) (2,500.00) 7,138.21
16015 ORCHESTRA 1,673.21 6,628.00 0.00 (3,378.15) 0.00 4,923.06
17000 ORCHESTRA 128.59 10,000.00 0.00 (20.00) 0.00 10,108.59
17005 HAWK TALK 2,210.88 0.00 0.00 0.00 0.00 2,210.88
Printed: 11/06/2014 12:39:32 PM Report: rptCSATreasCashSummary 3.4.13 Page: 3
-117- BOZEMAN PUBLIC SCHOOLS Treasurer Cash Summary Report Date Range: 07/01/2014 - 09/30/2014 Fiscal Year: 2014-2105 Exclude Funds with zero balance Exclude Inactive accounts Fund Title Beginning Balance Receipts Transfers In Disbursements Transfers Out Cash Balance
17007 HAWK CLUB TV 84.80 0.00 0.00 0.00 0.00 84.80
17010 SCRIBBLINGS 0.00 0.00 0.00 0.00 0.00 0.00
18010 GENERAL 2,064.57 150.00 0.00 0.00 0.00 2,214.57
58,648.69 232,164.87 0.00 (68,610.40) (34.00) 222,169.16 End of Report
Printed: 11/06/2014 12:39:32 PM Report: rptCSATreasCashSummary 3.4.13 Page: 4
-118- TITLE: CHIEF JOSPEH MIDDLE SCHOOL LONG RANGE STRATEGIC PLAN (LRSP) REPORT
CATEGORY: ACTION ITEM - CONSENT
ORIGINATED BY: Marilyn King, Deputy Superintendent Instruction
OTHERS INVOLVED: Brian Ayers, Principal; Randy VanDyk, Assistant Principal
DATA EXPANSION: Chief Joseph Middle School Power Point Presentation Click here
COST/FUND: N/A
IMPLEMENTATION ACTION: Elementary District ACTION Effective November 10, 2014
ISSUE: Acceptance of Chief Joseph Middle School’s Long Range Strategic Plan (LRSP) Report.
FACTS: The Chief Joseph Middle School LRSP Report was presented to Trustees on October 14, 2014.
SUPERINTENDENT'S RECOMMENDATION: It is recommended that the Board of Trustees accept the Chief Joseph Middle School LRSP Report as presented on October 14, 2014.
OTHER ALTERNATIVES: 1. Do not accept the LRSP Report.
DISCUSSION: School and program LRSP Reports are provided to the Trustees on a regular basis. These reports provide information to the Trustees and the public regarding progress on action plans related to goal areas of the District’s Long Range Strategic Plan.
-119- TITLE: EMILY DICKINSON ELEMENTARY SCHOOL LONG RANGE STRATEGIC PLAN (LRSP) REPORT
CATEGORY: ACTION ITEM - CONSENT
ORIGINATED BY: Marilyn King, Deputy Superintendent Instruction
OTHERS Sarah Hays, Principal
DATA EXPANSION: Emily Dickinson Power Point Presentation Click here
COST/FUND: N/A
IMPLEMENTATION ACTION: Elementary District ACTION Effective November 10, 2014
ISSUE: Acceptance of Emily Dickinson Elementary School’s Long Range Strategic Plan (LRSP) Report.
FACTS: The Emily Dickinson Elementary School LRSP Report was presented to Trustees on October 21, 2014.
SUPERINTENDENT'S RECOMMENDATION: It is recommended that the Board of Trustees accept the Emily Dickinson Elementary School LRSP Report as presented on October 21, 2014.
OTHER ALTERNATIVES: 1. Do not accept the LRSP Report.
DISCUSSION: School and program LRSP Reports are provided to the Trustees on a regular basis. These reports provide information to the Trustees and the public regarding progress on action plans related to goal areas of the District’s Long Range Strategic Plan.
-120- TITLE: HAWTHORNE ELEMENTARY SCHOOL LONG RANGE STRATEGIC PLAN (LRSP) REPORT
CATEGORY: ACTION ITEM - CONSENT
ORIGINATED BY: Marilyn King, Deputy Superintendent Instruction
OTHERS Casey Bertram, Principal
DATA EXPANSION: Hawthorne Power Point Presentation Click here
COST/FUND: N/A
IMPLEMENTATION ACTION: Elementary District ACTION Effective November 10, 2014
ISSUE: Acceptance of Hawthorne Elementary School’s Long Range Strategic Plan (LRSP) Report.
FACTS: The Hawthorne Elementary School LRSP Report was presented to Trustees on October 28, 2014.
SUPERINTENDENT'S RECOMMENDATION: It is recommended that the Board of Trustees accept the Hawthorne Elementary School LRSP Report as presented on October 28, 2014.
OTHER ALTERNATIVES: 1. Do not accept the LRSP Report.
DISCUSSION: School and program LRSP Reports are provided to the trustees on a regular basis. These reports provide information to the Trustees and the public regarding progress on action plans related to goal areas of the District’s Long Range Strategic Plan.
-121- TITLE: MEADOWLARK ELEMENTARY SCHOOL LONG RANGE STRATEGIC PLAN (LRSP) REPORT
CATEGORY: ACTION ITEM - CONSENT
ORIGINATED BY: Marilyn King, Deputy Superintendent Instruction
OTHERS Sharon Navas, Principal
DATA EXPANSION: Meadowlark Power Point Presentation Click here
COST/FUND: N/A
IMPLEMENTATION ACTION: Elementary District ACTION Effective November 10, 2014
ISSUE: Acceptance of Meadowlark Elementary School’s Long Range Strategic Plan (LRSP) Report.
FACTS: The Meadowlark Elementary School LRSP Report was presented to Trustees on November 4, 2014.
SUPERINTENDENT'S RECOMMENDATION: It is recommended that the Board of Trustees accept the Meadowlark Elementary School LRSP Report as presented on November 4, 2014.
OTHER ALTERNATIVES: 1. Do not accept the LRSP Report.
DISCUSSION: School and program LRSP Reports are provided to the Trustees on a regular basis. These reports provide information to the Trustees and the public regarding progress on action plans related to goal areas of the District’s Long Range Strategic Plan.
-122- TITLE: SUPERINTENDENT’S REPORT
CATEGORY: SUPERINTENDENT’S REPORT
ORIGINATED BY: Rob Watson, Superintendent
OTHERS INVOLVED: N/A
DATA EXPANSION: None
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: None November 10, 2014
DISCUSSION: The Superintendent will normally give a brief oral report on miscellaneous items of interest to the District.
-123- TITLE: REQUESTS, CALENDAR, CONCERNS, REPORTS, FUTURE AGENDA ITEMS AND OPEN MEETING TOPICS FOR NEXT MEETING
CATEGORY: BOARD OF TRUSTEES
ORIGINATED BY: N/A
OTHERS INVOLVED: N/A
DATA EXPANSION: Trustee Calendar
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: November 10, 2014
DISCUSSION: This agenda item will offer the opportunity for Board Members to present items they would like discussed in the open session of the next regular meeting or to make requests, express concerns, give reports, and discuss calendar items.
-124- Trustees, Holidays in United States
Mon Nov 10, 2014
6pm - 9pm Board Meeting Where: Board Room Calendar: Trustees Created by: Nancy Brady
Tue Nov 11, 2014
All day Veterans Day Tue Nov 11, 2014 - Wed Nov 12, 2014 Calendar: Holidays in United States
12pm - 1:30pm School Board Lunch/Business & Operations @ TBD Video call: https://plus.google.com/hangouts/_/bsd7.org/school-board?hceid=YnNkNy5vcmdfNGZjaG4wZDdnbmVxODk4MG1iZGMybXViZ2dAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ.65l9ls6la19m4p9m2u0ldtdb2g
Calendar: Trustees Created by: Nancy Brady
Tue Nov 18, 2014
12pm - 1:30pm School Board Luncheon @ Morning Star Video call: https://plus.google.com/hangouts/_/bsd7.org/school-board?hceid=YnNkNy5vcmdfNGZjaG4wZDdnbmVxODk4MG1iZGMybXViZ2dAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ.prq2fqo5lesrnsmk5em4fvcrug
Calendar: Trustees Created by: Nancy Brady
Tue Nov 25, 2014
12pm - 1:30pm School Board Luncheon @ Longfellow Video call: https://plus.google.com/hangouts/_/bsd7.org/school-board?hceid=YnNkNy5vcmdfNGZjaG4wZDdnbmVxODk4MG1iZGMybXViZ2dAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ.e5536gl5mf6b4l86rujrtnf4ek
Calendar: Trustees Created by: Nancy Brady
Thu Nov 27, 2014
All day Thanksgiving Day Thu Nov 27, 2014 - Fri Nov 28, 2014 Calendar: Holidays in United States
Tue Dec 2, 2014
12pm - 1:30pm School Board Luncheon @ Bridger Video call: https://plus.google.com/hangouts/_/bsd7.org/school-board?hceid=YnNkNy5vcmdfNGZjaG4wZDdnbmVxODk4MG1iZGMybXViZ2dAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ.ns111rjba7gillm31i0sgrjc6k
Calendar: Trustees Created by: Nancy Brady
-125- Trustees, Holidays in United States
Wed Dec 3, 2014
4:30pm - 6:30pm Staff Appreciation Video call: https://plus.google.com/hangouts/_/bsd7.org/staff?hceid=YnNkNy5vcmdfNGZjaG4wZDdnbmVxODk4MG1iZGMybXViZ2dAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ.6k3obt3b0rurkkr5p93n261e9o
Where: Emily Dickinson Calendar: Trustees Created by: Nancy Brady
Mon Dec 8, 2014
12pm - 1pm MTSBA AA Caucus Video call: https://plus.google.com/hangouts/_/bsd7.org/mtsba-aa-caucus?hceid=YnNkNy5vcmdfNGZjaG4wZDdnbmVxODk4MG1iZGMybXViZ2dAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ.2qfr9j1kve1cupd4r9s5h2l08s
Calendar: Trustees Created by: Nancy Brady
6pm - 9pm Board Meeting Where: Board Room Calendar: Trustees Created by: Nancy Brady
Tue Dec 9, 2014
12pm - 1:30pm School Board Luncheon @ BHS Video call: https://plus.google.com/hangouts/_/bsd7.org/school-board?hceid=YnNkNy5vcmdfNGZjaG4wZDdnbmVxODk4MG1iZGMybXViZ2dAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ.ntie5noo8a0usbssb4du6o40ns
Calendar: Trustees Created by: Nancy Brady
-126- TITLE: PUBLIC PARTICIPATION ON NON-AGENDA ITEMS
CATEGORY: PUBLIC PARTICIPATION
ORIGINATED BY: Board of Trustees
OTHERS INVOLVED: N/A
DATA EXPANSION: None
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: No official action required.
DISCUSSION: This agenda item will offer the opportunity for a public input period: Members of the community are given an opportunity to make brief comments to the Board on any matters not included in the agenda.
-127- TITLE: FINE ARTS STANDARDS (GRADES K- 12) – DANCE AND THEATER DEVELOPMENT UPDATE AND MUSIC AND VISUAL ARTS ADOPTION
CATEGORY: ACTION ITEM - SINGULAR
ORIGINATED BY: Marilyn King, Deputy Superintendent Instruction
OTHERS INVOLVED: Robin Miller, Curriculum Director; Renée Westlake, Fine Arts Supervisor
DATA EXPANSION: PowerPoint Presentation online drafts, Proposed Fine Arts Music and Visual Arts Standards available on-line at: Click here
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: Elementary and High School District ACTION Effective November 10, 2014
This item has two components dealing with Fine Arts Curriculum, a discussion of the status of the Dance and Theater adoption and an action item to adopt the Music and Visual Arts curriculum standards.
DISCUSSION – DANCE AND THEATER: 1. Four Fine Arts committees studied best practices and collected curriculum documents from around the country. The THEATER/DRAMA committee was comprised of one principal, one K-5 classroom teacher, one 6-8 theater/drama instructor and one 9-12 theater/drama instructor. The DANCE committee was comprised of one 6- 12 dance/German instructor and one K-5 classroom teacher. 2. Using the current BPS curriculum documents and the national standards, both former and new, the four committees have examined, updated and reformatted the curriculum documents. The working groups have conducted careful examination of Bozeman’s Visual Arts, Dance, Drama and Music draft standards to ensure K- 12 vertical articulation. 3. The National coalition for Core Arts Standards released a new draft of standards in July 2013 and they were finalized in February 2014. These National Core Arts Standards are the framework and reference for the BPS Dance and Theater standards. 4. Music and Visual Arts standards are formatted and sequential, and were presented for first reading in October of 2013. Tonight is the first reading of the formatted and sequential Dance and Theater standards. 5. The Dance and Theater committees have reviewed the newly formatted standards, and a group of parents will be reviewing these updated Dance and Theater standards following tonight’s meeting.
-128-
ACTION - ADOPTION OF MUSIC AND VISUAL ARTS STANDARDS:
ISSUE: Should the School Board adopt new K-12 Fine Arts Standards for Music and Visual Arts?
FACTS: 1. The Visual Arts Committee was comprised of six K-12 art or general classroom teachers. The music committee was comprised of one K-5 general music instructor, one 6-8 orchestra instructor, one 9-12 band instructor and one 6-12 choir instructor. Each committee studied best practices and collected curriculum documents from around the country. 2. The National Coalition for Core Arts Standards released a new draft of standards in July 2013 and was finalized in February 2014. These National Core Arts Standards are cross-referenced in the proposed curriculum. 3. Using the current BPS curriculum documents and the national standards, both former and new, the four committees are examining, updating and reformatting the curriculum documents. The working groups have conducted careful examination of Bozeman’s Art and Music draft standards to ensure K-12 vertical articulation. 4. A development update was provided to the Board on October 14, 2013. 5. Three parents of K-12 music students and two parents of K-12 visual arts students have reviewed and approved this curriculum. 6. Music and Visual Arts standards are formatted and sequential.
SUPERINTENDENT’S RECOMMENDATION: It is recommended the Board of Trustees approve the K-12 Fine Arts Standards for Music and Visual Arts.
OTHER ALTERNATIVES: 1. Do not approve. 2. Make additional revisions.
DISCUSSION: This curriculum work supports: Goal Area 1: Academic Performance Strategic Objective 1.02: Utilize content area standards in planning and instruction in conjunction with performance based grading and reporting practices.
-129- TITLE: APPROVAL OF LONDON TRIP 2015-16
CATEGORY: ACTION ITEM - SINGULAR
ORIGINATED BY: Marilyn King, Deputy Superintendent Instruction
OTHERS INVOLVED: Kelly Berdahl, BHS Band Director; Renée Westlake, Fine Arts Supervisor
DATA EXPANSION: Policy 2320, Trip Proposal
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: High School District ACTION Effective November 10, 2014
ISSUE: Approval of London’s New Year’s Day Parade & Festival 2015-16 trip to London, England as proposed.
FACTS: See attached proposal.
SUPERINTENDENT’S RECOMMENDATION: It is recommended that the Board approve the New Year’s Day Parade & Festival 2015-16 trip to London, England as presented.
-130- Bozeman High School Proposal for London New Year’s Day Parade/Festival Invitation Winter Break 2015-2016
Proposal Due to a recommendation, acceptance and invitation of the BHS Marching Band to participate and compete in the London New Year’s Day Parade and Festival, the BHS Marching Band director and staff would like to offer a trip to London, England. over winter break during the 2015-2016 school year.
Objective To offer band students from BHS a rich opportunity to learn about English culture, history, people and music – and to compete at an international level.
Rational Band curriculum covers both marching band and cultural music/events. 1. Students will be able to see first hand the setting, process and evidence of the musical culture of the various invited bands to the New Year’s Day parade. 2. High school music students are best served in an interdisciplinary setting. 3. This trip is a culmination of musical study and having the only marching band field show in the state of Montana, something that is a tremendous amount of work for students and staff. When students come back after winter break they will be able to personalize with the culture, history, people and music they are experiencing in class.
Travel Arrangements Travel arrangements have been made through Youth Music of the World Organization for the creation and provision of the Performance Tour arrangements for groups appearing in the festival. The Performance Travel programme presented by Youth Music has been very carefully prepared and refined over 28 years by a supremely experienced staff. The aim is to provide participants with a unique, culturally enriching, educational, and ultimately hugely enjoyable Performance Travel experience. The company is responsible for all travel arrangements and they provide a hands-on approach. Located in Chiswick, London, England, their strategic location helps them to facilitate a quality tour. They will provide experienced tour coordinators.
Tour Dates, destination and cost: Cost is approximately $3300 per student. The destination is London, England for eight days and seven nights. The dates scheduled for the trip are Sunday, 12/28/15 to Sunday, 1/4/16. Cost includes everything from transportation, tickets, all meals, night security guards, hotel accommodations, etc. The only expenses not covered are personal, like souvenirs and extra food.
Chaperones Students will be chaperoned by teachers/parents with a 10 –1 ratio or smaller depending on the number of students participating. One teacher, Kelly Berdahl, and fine arts supervisor Renée Westlake (and successor), will be the tour leader(s) and in charge of organizing and communicating with the tour company and all involved.
-131- BOZEMAN PUBLIC SCHOOLS 2320
INSTRUCTION
Field Trips and Travel The district recognizes that field trips, when used as a device for teaching and learning, are integral to the curriculum and are an educationally sound and important ingredient in the instructional program of the schools. Such trips can supplement and enrich classroom procedures by providing learning experiences in an environment beyond the classroom.
The district also recognizes that field trips may result in lost learning opportunities in missed classes. Trustees do, therefore, endorse the use of field trips when the educational objectives achieved by the trip clearly outweigh any lost learning opportunities. The principal will be responsible to make the initial approval of the trip and by his/her signature, certifying that, in his/her judgment, the objectives achieved by the trip fully outweigh lost learning opportunities.
Field trips are defined as non-MHSA travel by vehicle away from the school premises under the supervision of a teacher, for the purpose of affording students a direct learning experience not available in the classroom.
Out-of-state and international field trips may be approved by the Board if the trip is a logical extension of an instructional program, has clear educational value, and sufficient funds can be raised for the trip. All out-of- state and international trips must be approved in advance by the Board prior to any contact with students, with exception of trips to Yellowstone National Park. Failure to comply with this provision will result in the trip being disapproved.
Unless specifically approved in advance, state-level participation in an activity does not grant permission to participate out of state.
Requests for out-of-state trips will be submitted for Board approval at least 30 days in advance of the trip. Requests for international trips will be submitted for Board approval at least 90 days in advance of the trip. Requests will include, to the extent available, estimates of total funds needed and the anticipated method of raising these funds. Any necessary information not supplied at the time of the initial request shall be provided immediately upon becoming available. Funds for these trips, including expenses for supervisors, must come from student fund raising or fees as provided by Policy #3530/3530P or from support groups as provided by #4222/4222P, or individual student/parent funds.
No staff member may solicit students during instructional time for any privately arranged field trip or excursion.
District employees and volunteers are encouraged to use commercial transportation, rental cars and vans, and as a last choice drive personal vehicles. The superintendent shall develop procedures which will promote the safe operation of field trips.
Cross Reference: Policy #3530, Student Fund Raising Policy #5430/5430P/5430F, Volunteers
Adopted: 11/24/86 Rev. 7/27/87, 6/20/88, 6/22/92, 4/26/93, 5/27/97, 11/10/97, 6/8/98, 9/9/02
-132- London’s New Year’s Day Parade & Festival, 2015 Information Pack
-133- A Message from Robert Bone
Executive Director of London’s New Year’s Day Parade and Festival
New Year 2014/15 will see the 29th New Year’s Day Parade and Festival performed in London. London’s New Year’s Day Parade and Festival justifiably claims to be the greatest event in the greatest city in the world. The route of the New Year’s Day Parade in London is the famed ceremonial route which passes along the great thoroughfares of Piccadilly, Regent Street, and Whitehall, bypassing Piccadilly Circus and Trafalgar Square on its two mile path through the centre of the historic City of Westminster, ending in Parliament Street in the shadow of the Houses of Parliament and Big Ben. The Parade is viewed by a live television audience of some 220 million people worldwide, whilst more than half a million spectators pack London’s streets to catch a glimpse of the spectacular procession. The Festival Gala Concert Series has for many years been the most significant annual Festival of youth music in London. Once again, in its 29th year, the Gala Concert Series will feature a host of splendid concerts in glittering and prestigious venues throughout central London. Venues will include St. John’s Smith Square, Southwark Cathedral, The Cathedral Church of St. Augustines, but most significantly will be our festival residency at the fabulous Cadogan Hall, home of the Royal Philharmonic Orchestra. Patrons of the Parade include Her Majesty The Queen’s Representative to London - The Lord Lieutenant, The Bishop of London, The Cardinal Archbishop of Westminster, The Prime Minister of Great Britain, and the British Minister for Culture and Heritage. Traditionally the Ambassador of the United States of America has been an ardent supporter and has regularly attended the event along with the Ambassadors of many other countries from around the world. The host of the Parade, and another of the leading Patrons along with the Lord Lieutenant, is the Right Worshipful the Lord Mayor of the City of Westminster, who leads all of London’s Boroughs’ Mayors’ in procession. Youth Music of the World, the world’s finest Performance Travel organiser, works closely with Parade organisers and Patrons to produce a unique and exclusive programme for participating musicians and performers from around the world. The quality and educational value of the programme offered by Youth Music is second to none.
2 London’s New Year’s Day Parade & Festival, 2015 | Information Pack -134- About Us
London’s New Year’s Day Parade and Festival works Youth Music of The World is not a travel company, and no in exclusive partnership with the Youth Music of The travel company can offer you participation in London’s New World Organisation for the creation and provision of the Year’s Day Parade and Festival. Participation in the event is Performance Tour arrangements for groups appearing in strictly by the invitation of the Patrons and Organisers. You the Festival. Youth Music employs a team of dedicated may apply for an invitation. Initial application should be via professionals to represent the event throughout the world. email to: [email protected] Our Directors of International Participation are Mr. F Powell The Performance Travel programme presented by Youth Johann, Mr. William Northen, and Mr. Jonathan Whaley. Music has been very carefully prepared and refined over They are ably supported by a team of consultants and 28 years by a supremely experienced staff. The aim is to advisors including Dr. Paula Crider, Dr. Tim Lautzenheiser, provide participants with a unique, culturally enriching, Mr. D. Stanley Barnes, Mr. Gary Locke, Mr. WL Whaley, Mr. educational, and ultimately hugely enjoyable Performance Guy Wood, and Mr. Kenny Beard. London headquarters is Travel experience. Everything that the Youth Music overseen by Executive Director Robert Bone, and Director organisation does is designed to make the Performance Geri Bone. Theresa Davis has the role as Director of Travel programme easily accessible to group leaders by Administration whilst the key departments of Operations removing much of the administrative and organisational and Production are controlled by Malcolm Chalk, Nick Kidd, burden, thus allowing group leaders the opportunity and Darren Cheek. The all important role of the Director to devote their efforts to the internal management and of Communications is fulfilled by Dan Kirkby who is ably performance of their group. assisted by Sara Marinoni who specialises in social network media. Lizzie Bone is Director of Publications and Mayoral Relations for LNYDP and also manages the Resource Staff for all of Youth Music’s portfolio, aided for LNYDP by Dean Oblonsky.
Geraldine Theresa Malcolm Nick Kidd Dan Kirkby Lizzie Bone Sara F Powell Bone Davis Chalk Marinoni Johann
William Jonathan D Stanley Dean Dr Paula Tim Gary Locke W. L. Northern Whaley Barnes Oblonsky Crider Lautzenheiser Whaley
London’s New Year’s Day Parade & Festival, 2015 | Information Pack 3 -135- The Festival Events
Groups from overseas taking part in the Festival will be contracted to perform at either the Parade on New Year’s Day or in one of the Festival’s major Gala Concerts. If groups who perform in the Parade wish to perform with a suitable musical ensemble at one of the Gala Concerts in addition to their Parade appearance, then, by negotiation, such a performance opportunity can be offered. Similarly if groups who are contracted to perform at a Gala Concert wish to present a second performance either with the same ensemble or a different ensemble at another concert in the Festival series, then this too can be negotiated. We should stress that our concert venues are not suitable for marching band performances but if marching bands with colour guards wish to present a second performance, we do have opportunities in our promotional lunchtime concerts in outdoor venues such as Trafalgar Square.
Those groups appearing in one of the Music for London Gala Concerts and other presentations that are part of the Festival will be performing in one of a number of the superb venues that stage festival events. Venues will have been chosen to best suit the needs of each performing group. A professional production team will work with each group to maximise the quality of the performance and the enjoyment derived from the performance by the individual performers. On the day of the performance each group will be provided with ample rehearsal time in the concert venue in which they later perform. Each group will share a concert with other performing groups and each individual group will receive approximately 25 minutes of playing time. Concerts are normally played to full houses and some of the Galas are played to audiences of invited guests including event Patrons and London’s Mayors. Each concert performance is audio recorded. All concert performances are reviewed by an international panel of adjudicators but no concerts are competitive. All groups performing in our concerts receive necessary transportation to and from their hotels for both rehearsal and performance. Every group member who is not a performer in the concert group will receive a complimentary ticket to the concert at which their group performs.
4 London’s New Year’s Day Parade & Festival, 2015 | Information Pack -136- Venues regularly used in the Music for London Gala Concerts Series include St. John Smith Square, St. Mary’s Bourne Street, Whitehall Place, St. Augustine’s Kilburn, but most significantly the Cadogan Hall, home of the Royal Philharmonic Orchestra and our Festival base.
Those groups performing in the world’s greatest Parade – the 29th London New Year’s Day Parade, will begin the 2.2 mile Parade route on the grand thoroughfare of Piccadilly directly opposite the Ritz Hotel. The Parade route passes along Piccadilly, past the Royal Academy and banks of specially erected grandstands, to Piccadilly Circus known throughout the world for its statue of Eros and as the centre of London’s Theatre district. From Piccadilly Circus the route will lead along Regent Street, Pall Mall, and Cockspur Street, before arriving in Trafalgar Square with its famous Nelson’s Column and flanked by the National Gallery, and St. Martins in the Fields - the Queen’s Parish Church. From Trafalgar Square along Whitehall lined with Britain’s great Ministries of State, past the Cenotaph and Downing Street, home of the British Prime Minister, past further ranks of specially erected grandstands to Parliament Square. Here in the shadow of the Houses of Parliament and Big Ben, overlooked by the statue of Sir Winston Churchill, in a specially created arena in front of grandstands packed with dignitaries and VIPs, all performers will be given the opportunity of presenting a finale performance both for the VIPs and the television cameras. After the performance groups will disperse around Parliament Square.
All groups performing in the Parade receive motor coach transportation to and from the Parade assembly areas and dispersal areas.
All events in the New Year’s Day Parade and Festival London carry the equivalent of 10 Million Pounds (16 Million Dollars) third party liability insurance.
London’s New Year’s Day Parade & Festival, 2015 | Information Pack 5 -137- Our Service
Our service is very special. The Performance Tour offered and provided by Youth Music of the World is carefully monitored and stringently checked by the Festival Patrons and Supporters. Youth Music is granted the right to be the exclusive Performance Tour Organiser because they fulfil these stringent requirements. London’s New Year’s Day Parade and Festival is an official event of The City of Westminster and The London Mayors Association and one of London’s premier annual showcases for the world. As such the programme offered and provided to participating groups must be of the highest quality and must present London and Britain in the best and most accurate fashion possible. Our staff and all of our service providers are the very best in their field. Attention to detail is our mantra. Our Senior Representatives overseas and in London together with our head office staff provide a service that is second to none, but it does not end there. In the summer before each event we provide comprehensive site inspection tours for all group leaders where every facet of the performance tour programme is discussed and demonstrated. We produce a personal comprehensive group organiser’s manual for each group. The manual which is a step by step guide to participation in both the event and performance tour is made available online with a personal access code for each group leader. We have pioneered the concept of each of our performing groups having a dedicated member of our team stay with them and ‘live’ each programme with their group as a permanent, ever present, resource. We do not believe that our quality of care is matched by any other organisation.
6 London’s New Year’s Day Parade & Festival, 2015 | Information Pack -138- Our Airlines
Youth Music uses only the world’s best airlines, each a major scheduled carrier, and each operating to the highest safety criteria in the aviation industry. For travelling American groups we use a mixture of British and American Airlines. The British Carriers used include Virgin Atlantic Airways, British Airways, and BMI International. The American Carriers used include United Airlines, Delta Airlines, Northwest Airlines, American Airlines and Continental Airlines. All passengers will travel in Coach Class. On International trans-Atlantic flights this always includes at least one main meal, and one snack meal in each direction, complimentary soft drinks, and a full range of in-flight entertainment including movies, TV programmes, and audio channels. On some airlines it is necessary to pay a small amount for a headset. The main criteria in our selection of airlines is safety, security, on time performance, back up provision in case of problems, and a proven ability to fulfil the travelling needs of musical performance groups. We specifically negotiate with all of the airlines we use to allow, within carefully defined limits, the carriage of sufficient baggage, equipment and instrumentation to satisfy a touring musical group. Our airlines contracts are carefully managed and overseen by our wholly owned, fully licensed and bonded subsidiary, Performance Travel Limited, which is based in Richmond, Virginia.
London’s New Year’s Day Parade & Festival, 2015 | Information Pack 7 -139- Our Hotels
The selection of accommodations is crucially From the Hilton Group important to the success of the Performance http://hilton.co.uk/ Tour programme. All of our hotels are carefully londonmet selected and rigorously checked, at least twice The Hilton London a year, to ensure that they meet the standards Metropole and requirements of our travelling Performance The Hilton Kensington groups. Each of these hotels may be considered to be From Park Plaza Hotels in the Superior First Class category. All of the http://parkplaza.com hotels that we use have standards considerably Park Plaza Westminster higher than the normal levels provided to student Bridge groups. In our hotels students are generally Park Plaza Riverbank accommodated two to a room although in hotels Park Plaza Victoria where the rooms are larger we will offer rooms for three and occasionally four people. We never From The Thistle Hotel offer rooms for any more than four people. All Group accompanying staff members, chaperones, http://www.thistle.com parents and supporters, are accommodated two Thistle Marble Arch per room. In some hotels we have a number of family rooms available that can sleep up to four From The Accor Group people. http://novotel.co Novotel Tower Bridge All bedrooms in all of our Superior First Class Novotel City South hotels have the sort of facilities that you would expect including en suite bathrooms, television, From the Guoman Hotel radio, direct dial telephone, hair dryer, and much, Group much more. http://www.guoman.com The standard of decor is high. The standard of The Tower hotel services including restaurants, bars and The Cumberland banqueting is equally high. We ensure that every The Charing Cross hotel that we use has sufficient banqueting space for the group meals that are included in the From the Doubletree programme, for rehearsal space should rehearsal Hotel Group be required, for full group meetings, for orientation http://doubletree3.hilton. and other purposes. We also ensure that each com hotel provides lockable facilities for the storage of The Doubletree Westminster instruments and equipment, and each hotel has The Doubletree Tower Hill a specially designated full time hotel staff member to specifically satisfy the needs of Youth Music clients. The hotels that we will use over the New Year period 2013/14 for Marching Bands, Concert Bands, Orchestras, and other musical performing ensemble from America are as follows:
8 London’s New Year’s Day Parade & Festival, 2015 | Information Pack -140- Our Meals
Breakfast is provided every day in the group’s hotel. It is The programme includes three dinners to be taken in the offered in a buffet style and includes the following items. hotel, one of which we recommend should always be taken A selection of fresh fruit juices. A selection of cereals. A on the day of arrival in London. The meals in the hotel will selection of pastries and breads such as croissant, pain generally be served buffet style and will consist of two au raisin, pain au chocolat, brioche, bread rolls, baguette, courses, an entrée and a dessert, with a salad available and bread for toasting. Butter, low fat spread, and an as a side dish. A considerable range of menu choice will assortment of preserves - jams (jellies), and marmalades. be given to allow group leaders to select the most suitable There will be a selection of fresh and preserved fruit, as menus for their groups. well as yogurts of various types. In addition there will be a For the other three dinners during the programme we are selection of cheeses and hams to complete an enhanced able to offer a range of flexible options. These can include: and substantial Continental Breakfast. Hot beverages of tea, coffee, and hot chocolate will be available, as will hot • Food vouchers, which can be used at a vast range and cold milk. of restaurants in London, offering each student the opportunity to have exactly what they would like from the large amount of choice available, rather than being limited by ‘set’ menus. We guarantee that there will be a considerable number of restaurants that take the vouchers within a few moments walk of your hotel, and the hotels themselves also take the vouchers. In addition our staff are happy to give guidance as to restaurants that would be most suitable and accept the vouchers. • Pizza Express Meal Deal. Pizza Express are considered to be the best pizza restaurant chain in London, and also offer plenty of pasta and salad dishes. We have found this meal deal to be really popular in recent years offering a two course meal of starter and main or main and desert. • A large amount of other options can also be made available for one of your dinners. Perhaps you may like to sample a traditional British pub meal of fish and chips or bangers and mash, followed up by sticky toffee pudding or apple crumble and custard. Alternatively the ethnic diversity of London means that we have an excellent range of Indian, Thai, Vietnamese and Chinese restaurants for if you are feeling adventurous. With the Indian dish chicken tikka masala now being our national dish it is well worthworth a try!
London’s New Year’s Day Parade & Festival, 2015 | Information Pack 9 -141- Our Itinerary
Over many years we have developed a week long programme that gives a near perfect balance of Contents performance and rehearsal time, educational sightseeing – bus tour - time, unstructured time in which to plan General information 2 educational and cultural visits of specific personal interest and some pure fun time. All of out itineraries are individually Travel 5 constructed by our Operations Director after consultation with each group leader to ensure that every group has Eating out 7 exactly the itinerary that fulfils all of their specifics needs and aspirations. If you would like to see as a sample Audio walks 15 itinerary from a performance tour programme created for one of our previous groups please ask one of our senior Attractions 20 representatives and they will happily send one to you. Our Group Organisers’ Manual contains a considerable volume of information to assist you in the planning of your Evening entertainment 24 unstructured time when you meet with our Operations Director to discuss your own final itinerary. Shopping 26 On the following pages we describe each of the structured Coach tours from London 29 components in our programme, but first a word about our motor coaches and guides. Maps: Whenever motor coach transportation is included in Bus routes and tourist our programme it is provided on luxury, modern, motor attractions in Central 34 coaches, fully certified to the highest levels of industry London safety and security and with experienced, safe and qualified drivers. Our motor coach providers have to submit proof London street map (central) 35 of insurance cover to the equivalent of ten million dollars. Modern British motor coaches have large panoramic London Underground and street windows, state of the art sound systems, passenger seat map – 36 and inside back cover belts and have effective heating and ventilation. All motor coaches provide a smoke free environment. From July 1st 2007 smoking has been illegal in the workplace in England and is also banned in all restaurants, bars and places of public gathering. Our guides are all fully qualified members of the Guild of Guide Lecturers and proudly display their qualification by wearing the famous ‘Blue Badge’. We have carefully selected all of the guides that we use from this elite Guild. We choose guides who are able to provide stimulating and interesting commentary and who can relate well to young Americans.
10 London’s New Year’s Day Parade & Festival, 2015 | Information Pack -142- Half Day Tours
Four half day tours by motor coach with a guide are included in the London programme. • a tour of London • a visit to the Tower of London • a visit to Windsor • a visit to Greenwich and the 2012 Olympic Village
The London Tour by coach with a professional guide around London’s historic West End and City takes in many famous and historic landmarks and well known areas of London including St. Paul’s Cathedral, Westminster Abbey, Buckingham Palace, The Houses of parliament The London Eye, Trafalgar Square, Piccadilly Circus, Theatre Land, Soho, Oxford Street and much, much more. Although there are no guided interior visits made during the tour the guide will arrange stops at the most popular locations for photographs. The tour serves to give historical perspective, to orientate and to whet the appetite for further personal exploration later in the week. The Tower of London is considered to be the foremost ‘must do’ activity in London. Despite its primary role as a fortress, a royal palace, and a prison - particularly for high status and royal prisoners, such as the Princes in the Tower and the future Queen Elizabeth I, It has also served as a place of execution and torture, an armory, a treasury, a zoo, the Royal Mint, a public records office, an observatory, and since 1303, the home of the Crown Jewels of the United Kingdom. You will be taken to the Tower of London by motor coach and return after the tour using your Oyster Cards on the tube. You will have the the services of a professional guide throughout you tour, and a visit to the Crown Jewels will be included with your ticket. Remember also to have your photo taken with one of the Beefeaters at the Tower!
London’s New Year’s Day Parade & Festival, 2015 | Information Pack 11 -143- Windsor is located in The Royal Borough of Windsor and Berkshire, approximately 20 miles outside of London, with the River Thames running through the heart of the town. The historic town is home to the world famous Windsor Castle. The Castle is almost 1000 years old and since the time of William the Conqueror 1066 has served as the residence and fortress for the British Monarch. As home to the British Royal Family the Castle brings with it all the pomp and ceremony of the royal household. The regular changing of the guard ceremony, state visits of foreign dignitaries and even the occasional Royal Wedding. The visit to Windsor includes a guided tour of the Castle and the Royal Apartments and a walk through the cobbled streets and independent shops of the market town. Greenwich and The 2012 Olympic Village On the 3rd February 2012 Greenwich became the Royal Borough of Greenwich. Its new status was made official with a Royal Charter signed by the Queen, in recognition of the close links between Greenwich and royalty since the Middle Ages. Greenwich is a UNESCO World Heritage Site and home of Greenwich Mean Time and the Meridian Line, with other famous landmarks include the National Maritime Museum, the Royal Observatory, and Sir Christopher Wren’s Old Royal Naval College and the Cutty Sark. Greenwich is also now the home of the Olympic Village for the 2012 London Olympic Games. This tour to Greenwich and the 2012 Olympic Park includes a Thames river cruise from Westminster, Charing Cross or Tower Pier to Greenwich, and entrances to the Royal Observatory, the Maritime Museum and the 2012 Olympic Park. The Windsor and Greenwich/Olympic park two half day tour can be ‘exchanged’ for one full day tour should you wish to travel further away from London on one day of the programme. Suggestions include: • Windsor and Oxford • Greenwich/Olympic Park and Hampton Court • Canterbury and Dover • Oxford and Stratford • Stratford and Warwick • Stonehenge and Bath
There are many other combinations besides these. We do though recommend the programme as created. We believe the balance and pace as well as the inclusiveness of what is seen makes our offering the ideal introduction to London for our visiting performers.
12 London’s New Year’s Day Parade & Festival, 2015 | Information Pack -144- Educational guided audio walks
Four years ago we introduced the popular Educational Guided Audio Walks into our programmes. We have found that these walks provide interesting, informative, enjoyable, and educational activities to students throughout their time in London. Each of the walks has been carefully prepared by a knowledgeable team of historians and qualified London guides whose material has then been developed by professional script writers and finally performed by the acclaimed radio actor Tyler Butterworth. Each of the walks has a duration in total of approximately two hours from start to finish, and the walks are delivered on a specially branded ‘New Year’s Day Parade and Festival, London’ MP3 Player complete with headphones and batteries, and with all the instructions that you need to complete the walks successfully. In addition two of the walks come with a question paper which students will be able to complete once they have undertaken the walk when they get back to the hotel, underscoring the educational value of these walks. Every group member will receive an MP3 Player loaded with a total of FIVE educational walks. • Walk 1 is of the route of the Parade. Not only does this walk describe in fascinating detail the history lying behind the magnificent ceremonial London Parade procession route, but it also manages to give the feel of Parade day with snippets of the Lord Lieutenant’s and the Lord Mayor’s opening speeches as well as information about where there are grandstands and commentary points along the way. • Walk 2 ‘Princes, Palaces and Power’, covers London from Big Ben to Buckingham Palace, Prince William to Parliament and is a powerful mixture of Majesty and Might. • Walk 3 ‘Art-rageous London!’ takes you on a stroll through Theatreland, China Town, Musicals and Museums. • Walk 4 ‘The Guide and Seek Treasure Trail’, is made up of fascinating nuggets of history, mystery, movies and music, hidden throughout London and waiting to be discovered. • Walk 5 ‘UK-USA-250’ is a special 35th Anniversary tour celebrating 250 years of the special and enduring relationship between America and London.
London’s New Year’s Day Parade & Festival, 2015 | Information Pack 13 -145- Speciality guided audio walks
THREE fabulous speciality and highly entertaining tours have been produced. These are brand new for 2013 -14! • Murder, Mystery and Mayhem in Old London – Jack the Ripper and other spooky stories of London. • London – Rock and Roll Capital of the World – The Beatles, The Rolling Stones, The Swinging Sixties, Glam Rock, Punk Rock, Brit Pop and more. • Harry Potter’s London – The London sights and sounds of the world’s most famous fictional boy Wizard! *
All three of these brand new tours have been researches, produced, directed and acted by the very best in British radio. The tours will be presented each with their own specially printed individual guide and map, and the audio tracks will be on a separate section of the unique MP3 players. * If Harry Potter is not your cup of tea we do have 1 alternative walk that we can offer to your group: London and the Magic of the Silver Screen – Discover where in London many scenes of some of your favourite movies and TV shows were filmed.
14 London’s New Year’s Day Parade & Festival, 2015 | Information Pack -146- Group Day Travel Cards
Group day travel cards offer unlimited, safe and chaperoned travel across London on the tubes and trains. You will be provided with a group day travel card for every day that you are in London, meaning that transport and unlimited journeys will be available to you at all times whether it be to head towards the shops in Knightsbridge, the cafes and street performers in Covent Garden, the museums in South Kensington, or to get you to and from the start and finish points of your fabulous audio walks. The best features of the Group Day Travel Cards: • Chaperone groups: the main benefit of these tickets is that they require you to travel in groups of no less than 10 at all times. This group of 10 can be made up of a combination of adults/students. We believe travelling in this way is perfect to make sure that students are travelling within their chaperone groups at all times, meaning safe, sensible and confident travel at all times. Remember travelling in groups over 10 is fine so if your chaperone groups are 12/15 people it still works perfectly! • All train travel: you can use the Group Day Travel Cards on the Tube, DLR, London Overground, and some National Rail services. • Quick and easy: you will not need to line up for any tickets, all of these will be provided to you on your arrival in London. The tickets can take you all over anywhere you want to go from zone 1 to zone 6, and you can take as many journeys as you would like, at any time you would like during the day. • All day every day: you will have one of these tickets for every day that you are in London. • Easy to use: simply put your ticket into the machine to open the gates at the start of your journey (remember to take it when it pops up) and then put it into the machine at the end of the journey to open the gates to exit (again remembering to take it when it pops out). Remember to put it somewhere safe as you will need to hold onto it all day. • Disposable: at the end of the day you can just throw the ticket away. By then we are sure it will be well used and you can start using a new, fresh one the following day.
London’s New Year’s Day Parade & Festival, 2015 | Information Pack 15 -147- A New Year’s Eve Celebration Party
To celebrate the seeing in of the New Year, Youth Music will arrange for your group to attend a special LNYDP ~ London New Year’s Eve Celebration in your hotel or in a hotel close by with other groups taking part in the programme. New Year’s Eve parties have always been successful and enjoyed by the many young musician participants in the Parade and Festival. The parties generally start around 9.00pm and last until half an hour into the New Year giving you just enough time to do the countdown to the New Year and sing Auld Lang Syne before heading off to bed to get enough sleep to give fabulous performances in the Parade the following day. A professional disco with a light show will be set up for the party with a DJ playing a mix of new and classic music – students will have the chance to request songs and even play tracks from their own ipods if they wish. Party favours, of hats, party poppers, balloons, and more will also be provided, and given out through the evening. At 10.30pm, half way through the evening, slices of pizza and soft drinks will be arranged for everyone at the party, compliments of LNYDP. Other snacks and soft drinks will also be available throughout the evening from a cash bar that the hotel will have set up for the party’s duration. Transport, where necessary, will also be included. Resource staff will help to organise the party in just the way your group wants. For Performers Each student participant in a group will receive from The New Year’s Day Parade organisers: • A specially struck 2013/14 London New Year’s Day Parade Festival Medal. • A 10”x8” print of the Group Photograph that is taken on January 1st 2014 with the backdrop of the Houses of Parliament and Big Ben. The photograph is presented to each member of the performing group in an embossed card mount.
For Non-Performers All supporters, parents, chaperones and band boosters in a group will receive The New Year’s Day Parade organisers: • A ticket for a seat in the highly coveted New Year’s Day Parade Grandstands for the Parade on January 1st 2014.
16 London’s New Year’s Day Parade & Festival, 2015 | Information Pack -148- Dates of travel
2014/2015 travel dates for US groups are as follows:
Depart US Arrive London Depart London Arrive US Friday Saturday Friday Saturday 26th December 27th December 2nd January 2nd January Depart US Arrive London Depart London Arrive US Saturday Sunday Saturday Saturday 27th December 28th December 3rd January 3rd January Depart US Arrive London Depart London Arrive US Sunday Monday Sunday Sunday 28th December 29th December 4th January 4th January Depart US Arrive London Depart London Arrive US Monday Tuesday Monday Monday 29th December 30th December 5th January 5th January
The programme for participants and supporters has a duration of 8 days and 7 nights, six nights in the London hotel and one on the aircraft from the USA to London
Important Notes Once you have agreed the above information you will be asked to complete a confirmation of approvals form. This This information pack tells you about London’s New Year’s form confirms that there is no known impediment to your Day Parade and Festival. To be in receipt of the pack does not acceptance of an invitation - i.e. that permissions from constitute an invitation to perform in the event. Principals, Superintendents, School Boards, Band Boosters, If you are selected for possible invitation by the Steering and Parents have been granted. You will then need to Committee of patrons and organisers you will be contacted return the completed form, along with details of the agreed by one of our team of senior representatives and consultants performance travel programme offer, to your Youth Music who will be able to answer any questions you may have representative or consultant. Once we receive the above items about the event and the performance tour. The first official from your representative or consultant, we will create and send correspondence you will receive will be from our London to you a formal contract based upon the agreed parameters. Headquarters in the form of a letter telling you that you have At this stage you will be deemed to have been officially invited. been recommended for participation and asking if you would You will be expected to sign and remit the contract by return. be able to accept an invitation to participate should one be We reserve the right to make alterations to the materials offered. contained in this information pack. This information was compiled in the spring of 2013 utilising experience and If you want to move forward from this stage you will then work feedback gleaned from the 2012/13 event to enhance the with our Senior Representatives and Consultants to decide on programme offered for 2013/2014. After the 2013/2014 the criteria of a performance tour offer that will be made to you. programme there may well be some enhancements and Decisions will need to be made on the following: adjustments to the programme. We are always seeking to • Number of places available improve our offers and our performance and to ensure that our programmes are the very best available to performance • Dates of travel and departure airport groups of young people from all over the world. • Exact performance programme features • Costs and payment schedules
London’s New Year’s Day Parade & Festival, 2015 | Information Pack 17 -149- Sample Itinerary
Your Hotel
London’s New Year’s Day Parade and Festival prides itself in providing only superior first class hotels, located in the very heart of London, and within walking distance of many of the places you may wish to visit. Your accommodations will have en-suite facilities, including bath and/or shower and W.C. and all of the usual amenities associated with a first class hotel, including full housekeeping services with linen and towel change, room service, direct dial telephone, flat screen TV with freeview, WIFI (charges may apply), personal safes etc.
18 London’s New Year’s Day Parade & Festival, 2015 | Information Pack -150- Day 1 27th December
Depart on your flights to Europe. Dinner and breakfast will be served on your transatlantic flight.
Day 2 28th December
On your arrival in London you will be taken by luxury motor coach to your hotel, where you will be able to check in and freshen up.
Your resource person will inform you of the time and place for an orientation meeting. At your orientation meeting you will receive your itinerary book and all the other information that you will need for your week in London, as well as your own personal MP3 player, loaded with 5 educational walks and 3 fun speciality walks. Your resource assistant will also take you on walk around the area to point out nearby supermarkets, cash machines and the train station nearest your hotel that you can use for travelling by tube around London.
This afternoon there may be time for you to take the first of enjoy the first of your educational walks, which follows the spectacular processional route of the New Year’s Day parade through the heart of London. It features The Ritz Hotel, Piccadilly, Piccadilly Circus, Trafalgar Square, Whitehall and Parliament Square. Learn about the rich history of the area and the buildings along the route, with the added flavour of the pomp and ceremony of the Parade.
7.00pm Dinner this evening will be served in your hotel. The rest of the evening is free for you to acclimatise to European time.
Day 3 29th December
A substantial buffet breakfast will be served each morning in your hotel.
From 7.00am Breakfast is served. 9.00am This morning we will whisk you away on a spectacular half day tour of London’s most famous landmarks and
London’s New Year’s Day Parade & Festival, 2015 | Information Pack 19 -151- areas of London, including the Houses of Parliament, Big Ben, Buckingham Palace, Westminster Abbey, St. Paul’s Cathedral, Piccadilly and Trafalgar Square. Soak up the atmosphere as your guide introduces you to over 1,000 years of history. This is also your opportunity to look out for the places you would like to visit during your unstructured time. You will have the opportunity to stop a number of times on the tour to take photographs.
Lunch at leisure
2.00pm This afternoon you will be taken by coach to the Tower of London, another of London’s most famous landmarks. This historic landmark has served as a royal palace, fortress, prison, place of execution, arsenal, mint, menagerie and jewel house during its 900 year history. Your guide will take you on a tour of the Tower and you will then have time to explore on your own. Attractions include the Bloody Tower, Traitors Gate, the Chapel of St. John, the Jewel House, where the crown jewels of England are on show, and the Fusiliers Museum. You will meet the resident Beefeaters, who guard the Tower for the Queen, and also the ravens, who have lived within the walls for hundreds of years.
6.00pm This evening you will enjoy your fun speciality walk ‘Murder, Mystery and Mayhem in Old London’ walk, featuring Jack the Ripper and other gory stories of London. Dinner at leisure using the vouchers provided. This evening you may choose where you would like to have dinner using the vouchers provided. These are accepted at many restaurants in London. Check the ‘eating out’ section of your itinerary book for more details.
Day 4 30th December
From 7.00am Breakfast is served. 8.00am This morning you will be taken to the historic country town of Windsor, famous for its cobbled lanes and picturesque houses. At the heart of the town is the castle, which has for 900 years, been residence and fortress to the Royal Monarch. Entrance included a view inside the Royal Apartments. Lunch at leisure.
20 London’s New Year’s Day Parade & Festival, 2015 | Information Pack -152- 1.00pm This afternoon depart by coach for a rehearsal at Cadogan Hall in preparation for your concert this evening.
2.00pm Rehearsal begins. 3.00pm This afternoon is the time to tune into your MP3 players for the ‘Art-rageous London!’ walk, taking you through theatreland, Soho, musicals and museums. Dinner at leisure using the vouchers provided.
6.45pm Travel from the hotel by coach to Cadogan Hall, the venue for your performance at this evening’s ‘Music for London’ Gala Concert.
Cadogan Hall is a 900-seat venue on Sloane Terrace in Chelsea. Built as a church, it was completed in 1907 to designs by the architect Robert Fellowes Chisholm and is now a Grade II listed building noted for its stained glass windows. Since 2001 it has been a concert hall of some renown, and the home of the Royal Philharmonic Orchestra. It has also been used by Sir John Eliot Gardiner and the English Baroque Soloists as a recording venue for the Mozart symphonies.
7.30pm The concert begins.
10.00pm Return by coach to your hotel.
Day 5 31st December
From 7.00am Breakfast is served.
8.30am Depart by coach for Westminster Pier, where you will board a Thames cruise boat for the 50 minute ride to Greenwich. Your guides will provide a historic commentary en-route.
10.00am Greenwich in south-east London is famous the world over as the home of time (Greenwich Mean Time), and because zero longitude, the place where Eastern and Western hemispheres meet, runs through the town. You will have the chance to visit the Royal Observatory, the oldest scientific institution in Britain and home to some of the most important timepieces ever made. You will also be taken to see the Maritime Museum and the 2012 London Olympic Village. Lunch at leisure.
London’s New Year’s Day Parade & Festival, 2015 | Information Pack 21 -153- 1.00pm This afternoon learn about Palaces and our Royals by following the ‘Princes, Palaces and Power’ walk on your MP3 player. The walk covers London from Big Ben to Buckingham Palace, Prince William to parliament and is a powerful mixture of Majesty and Might. This afternoon you will also listen to your ‘UK-USA-250’ walk. A special 35th Anniversary tour celebrating 250 years of the special relationship between America and London.
7.00pm Dinner this evening will be served in your hotel. 9.00pm – A specially arranged New Year’s Eve party will be held in your hotel. 00.30am
Day 6 1st January – New Year’s Day
From 7.00am Breakfast is served. 9.00am Board your motor coaches. Depart by luxury motor coach for Millbank, where your resource person will lead you to the location of your official group photograph adjacent the Palace of Westminster. Return to your coach and continue to the assembly area in Berkeley Square. Please leave instrument boxes on the coach. The team of stewards will have clearly marked where you need to line up. Depending on your position in the Parade, you will be waiting here for a maximum of two hours. Catering facilities are not available so we have arranged for you to have a special pre-packed sack lunch to eat in the assembly area. Warm up’s will be collected before the Parade starts and delivered back to your hotel.
12.00pm London’s New Year’s Day Parade. At exactly midday the parade starts and you will march two miles down the most spectacular route in the world, before an expected audience of half a million people and many more watching the live satellite broadcast. As you reach the end of Whitehall, you will line up for the waiting cameras that will be beaming your performance around the World. Tell your friends at home to look out for you and don’t forget to tell them about the time difference! Enjoy this unique experience! At Parliament Square your dedicated coaches will be on hand to take you back to your hotel.
7.00pm Dinner this evening will be served in your hotel.
22 London’s New Year’s Day Parade & Festival, 2015 | Information Pack -154- Day 7 2nd January
From 7.00am Breakfast is served. Today is a fun packed day with two of our speciality walking tours. First tune in to the ‘Harry Potter’s London’ walk taking you to all the sights and sounds of the world’s most famous fictional boy wizard. And afterwards listen to ‘London – Rock and Roll Capital of the World’ – telling you all about The Beatles, The Rolling Stones, The Swinging Sixties, Glam Rock, Punk Rock, Brit Pop and more. Now that you know London like the back of your hand test yourself with the ‘Guide and Seek Treasure Trail’ walk this afternoon, made up of nuggets of history, mystery, movies and music hidden throughout London and waiting for you to discover it to move onto the next clue. Dinner at leisure using the vouchers provided.
Day 8 3rd January
Breakfast is served. Depart by motor coach for the airport to check in for your flight home. We wish you a safe journey home and hope very much that we will see you again in London!
London’s New Year’s Day Parade & Festival, 2015 | Information Pack 23 -155- 1 Turnham Green Terrace Mews e-mail: [email protected] Chiswick, London W4 1QU www.lnydp.com Tel: +44 (0)20 3275 0190 www.twitter.com/lnydp www.facebook.com/lnydp -156- TITLE: INTERVIEW AND APPOINT HIGH SCHOOL TRUSTEE
CATEGORY: ACTION ITEM - SINGULAR
ORIGINATED BY: Rob Watson, Superintendent
OTHERS INVOLVED: Mike Waterman, District Clerk Trustees
DATA EXPANSION: 1113P Candidate Applications
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: High School District ACTION Effective November 10, 2014
ISSUE: Select replacement member to serve on the High School District #7 Board of Trustees for the vacancy created by the resignation of Trustee Cynthia Bradford Lencioni.
FACTS: 1. Trustee Lencioni resigned from the Board effective September 30, 2014. 2. Whenever a Trustee position becomes vacant MCA 20-3-309 and District Policy #1113 require the remaining Trustees to appoint a competent person as a successor within 60 days. 3. The appointed Trustees will serve until the May 2015 election and their successor has qualified. 4. The Board formally advertised in the Bozeman Daily Chronicle seeking interested citizens who wish to serve in this appointment. 5. Two individuals have applied for the open position. 6. All individuals completing an application have been contacted, have been provided with the Board Packet for this meeting, and offered any assistance in answering their questions from the Superintendent’s office. 7. As outlined in policy 1113P, the interested individuals have been invited to attend this Board meeting to be interviewed by the Board.
SUPERINTENDENT’S RECOMMENDATION: It is recommended the Board of Trustees interview each candidate and appoint one of the interested individuals to serve on the Bozeman School District #7 Board of Trustees until the May 5, 2015 election and their successor has qualified.
OTHER ALTERNATIVES: Modify procedure for selection and seek other candidates to serve.
-157-
DISCUSSION: We have scheduled the interviews for 20 minutes with 5 minutes for transition between candidates as follows:
1st Interview Celia O’Connor 2nd Interview Sandra Wilson
Although we cannot require it, we asked candidates to honor the process by not being in the room prior to their interview. Once their interview is complete they are welcome to stay in the room for subsequent interviews and the Board’s deliberations and selection.
Following appointment, arrangements will be made to have them complete the oath of office and they will be provided with an orientation prior to the next meeting as outlined in Procedure 1113P.
-158- BOZEMAN PUBLIC SCHOOLS 1113P
BOARD OF TRUSTEES
Vacancies
The Board of Trustees may choose to modify the following procedures for selection of a Trustee to fill a vacancy on the Board. In the absence of specific action to modify procedures to accommodate unique circumstances, the following steps will be followed:
1. The vacancy will be publicized in the Bozeman Daily Chronicle.
2. A letter of application will be required of interested candidates.
3. All candidates will be interviewed by the Board of Trustees in an open meeting.
4. The Board will discuss the candidates in an open meeting.
5. Voting shall be done in an open meeting.
6. The number of votes received by each candidate shall be announced immediately.
7. If no one candidate receives a majority of votes, the Board may:
a) discuss all candidates and vote again; b) discuss all candidates and vote only on those candidates with the most votes; or c) continue voting until one candidate receives a majority vote.
8. The administration of the Oath of Office for the selected Trustee may be accomplished in a public meeting or may be administered later by a person qualified to administer oaths.
9. The new Trustee(s) shall be seated with the Board and assume Trustee responsibilities at the same or the first subsequent Board meeting after selection.
10. The successful candidate or candidates will normally be provided an orientation meeting with appropriate information by the Superintendent.
-159- -160- llozur,t.rx ilu gt.r c Scn ocl t-s .4r,pr.r<;,LL-roN roR Aonn ior..Ai, lilcH Sc'Iritor- l'nt s I'nn
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-161- TITLE: SCHOOL DISTRICT ENROLLMENT PROJECTIONS
CATEGORY: DISCUSSION AND REPORTS
ORIGINATED BY: Steve Johnson, Deputy Superintendent Operations
OTHERS INVOLVED: Mike Waterman, Director of Business Services
DATA EXPANSION: 2014 Enrollment Report
COST/FUND SOURCE: N/A
IMPLEMENTATION ACTION: Elementary and High School District DISCUSSION November 10, 2014
DISCUSSION: Pursuant to LRSP Strategic Objective 2.01, the first official enrollment count for the 2014-15 school year has been done and the future enrollment projections completed. This discussion will allow the Board to ask questions about the report and to strategize about dealing with continued growth.
-162- Steven D. Johnson Bozeman Public Schools Deputy Superintendent 404 West Main, P.O. Box 520 Operations Bozeman, MT 59771-0520 www.bsd7.org Voice: (406) 522-6042 Fax: (406) 522-6050
DATE: November 10, 2014
TO: Trustees Dr. Rob Watson Administrators
FROM: Steve Johnson
RE: LRSP Strategic Objective 2.01 - 2014 Enrollment Projections
Enrollment for Bozeman Public Schools increased by 108 (1.7%) students from October 1, 2013 to October 1, 2014. Highlights from this year’s enrollment include:
• This year’s K–5 and middle school enrollments (2,946 and 1,375, respectively) represent new all-time highs. • K-5 enrollment increased by 39 students following an increase in the previous year of 74 students. This represents the 7th consecutive year that an all time K-5 enrollment record has been set. • High school enrollment increased for the fourth consecutive year to 1,973 students, which is within 10 of the 2005 all time high of 1,983 • The 2012-13 first grade class of 505 students was the first elementary class in Bozeman to exceed 500. Since then, the last two kindergarten classes have exceeded 500 with 528 in last year’s kindergarten and 520 this year. • 4 high school and 8 middle school students that are included in the enrollment count attend only one class and 1 high school student is over the age of 19. 24 students are currently in the preschool program and are not included in the enrollment count. The district receives no State funding for educating these 37 students.
Following are the projected enrollments for October 2014 that were made last year, compared to the actual enrollment:
October 1, 2013 Projected vs. 2014 Actual Enrollment
Projected Actual Variance K-5 2,970 2,946 (24) 6-8 1,375 1,375 0 9-12 2,000 1,973 (27) Total 6,375 6,294 (51) Projected enrollments for 2015 through 2023 calculated on a three, five and ten year cohort survival (CSR) basis are included in this report. The kindergarten projections are based on live birth data for all three projections. We ended up 28 students over the projection this year. Because of nuances at each grade level we recommend using a blend of the CSR’s resulting in the following projected numbers at each level for next year:
2015-16 Projected Enrollment
K-5 2,970 6-8 1,475 9-12 1,985
-163-
11/6/14
Bozeman Public Schools
Enrollment Comparison 10/1/...
2014 Increase Grade 2009 2010 2011 2012 2013 2014 (Decrease) K - Full Time 442 425 493 458 528 520 (8) K - Part Time 9 8 8 - - - 1 439 472 448 505 462 521 59 2 426 462 468 439 526 463 (63) 3 398 444 443 491 452 513 61 4 383 416 442 457 481 445 (36) 5 396 396 415 451 458 484 26 Pre K-5 Total 2,521 2,646 2,751 2,833 2,907 2,946 39
6 380 417 408 415 467 469 2 7 403 392 410 420 426 493 67 8 384 406 397 416 423 413 (10) 6-8 Total 1,167 1,215 1,215 1,251 1,316 1,375 59 Pre K-8 Total 3,688 3,861 3,966 4,084 4,223 4,321 98
9 467 495 506 530 556 543 (13) 10 473 450 468 486 491 522 31 11 454 443 448 457 467 449 (18) 12 427 430 422 436 449 459 10 9-12 Total 1,821 1,818 1,844 1,909 1,963 1,973 10
Pre K-12 Total 5,509 5,679 5,810 5,993 6,186 6,294 108
2014 Increase School 2009 2010 2011 2012 2013 2014 (Decrease) Emily Dickinson 502 512 521 500 466 446 (20) Hawthorne 324 328 324 332 333 336 3 Hyalite 296 400 480 533 492 447 (45) Irving 291 300 289 280 285 293 8 Longfellow 326 328 321 323 328 325 (3) Meadowlark - - - - 234 364 130 Morning Star 538 537 548 558 529 493 (36) Whittier 244 241 268 275 240 242 2 PreK - 5 Total 2,521 2,646 2,751 2,833 2,907 2,946 39
CJMS 556 576 595 617 667 698 31 SMS 611 639 620 634 649 677 28 6-8 Total 1,167 1,215 1,215 1,251 1,316 1,375 59
Pre K - 8 Total 3,688 3,861 3,966 4,084 4,223 4,321 98
BHS 1,821 1,818 1,844 1,909 1,963 1,973 10 9-12 Total 1,821 1,818 1,844 1,909 1,963 1,973 10
Pre K - 12 Total 5,509 5,679 5,810 5,993 6,186 6,294 108
Bozeman Public Schools
Enrollment Comparison 10/1... 2014 Increase Grade 2010 2011 2012 2013 2014 (Decrease) Pre K-5 2,646 2,751 2,833 2,907 2,946 39 6-8 1,215 1,215 1,251 1,316 1,375 59 K-8 3,861 3,966 4,084 4,223 4,321 98
9-12 1,818 1,844 1,909 1,963 1,973 10
Pre K-12 Total 5,679 5,810 5,993 6,186 6,294 108
-164- 11/6/14
Bozeman Public Schools
Enrollment Projection versus Actual
October 1, 2014
Grade Projected Enrollment Actual Actual vs Projected Variance 3 year CSR 5 year CSR 10 year CSR Enrollment 3 year CSR 5 year CSR 10 year CSR K 492 492 492 520 28 28 28 1 537 538 550 521 (16) (17) (29) 2 464 464 467 463 (1) (1) (4) 3 533 535 540 513 (20) (22) (27) 4 453 458 458 445 (8) (13) (13) 5 484 486 488 484 - (2) (4) K-5 Total 2,963 2,973 2,995 2,946 (17) (27) (49)
6 468 473 476 469 1 (4) (7) 7 473 471 470 493 20 22 23 8 431 435 434 413 (18) (22) (21) 6-8 Total 1,372 1,379 1,380 1,375 3 (4) (5) K-8 Total 4,335 4,352 4,375 4,321 (14) (31) (54)
9 552 541 539 543 (9) 2 4 10 525 531 539 522 (3) (9) (17) 11 480 472 472 449 (31) (23) (23) 12 453 451 449 459 6 8 10 9-12 Total 2,010 1,995 1,999 1,973 (37) (22) (26)
K-12 Total 6,345 6,347 6,374 6,294 (51) (53) (80)
-165- 11/4/14
Bozeman Public Schools Enrollment Projections Cohort Survival Calculated over 3 Years October 1,
Projected Enrollment Grade CSR 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 K 101.50% 353 394 420 439 451 433 501 458 528 520 485 480 490 497 504 512 520 528 536 544 1 100.12% 375 366 402 443 439 472 448 505 462 521 521 486 481 491 498 505 513 521 529 537 2 100.79% 335 382 376 394 426 462 468 439 526 463 525 525 490 485 495 502 509 517 525 533 3 101.80% 360 367 387 379 398 444 443 491 452 513 471 534 534 499 494 504 511 518 526 534 4 99.86% 343 372 366 398 383 416 442 457 481 445 512 470 533 533 498 493 503 510 517 525 5 100.96% 389 340 391 365 396 396 415 451 458 484 449 517 475 538 538 503 498 508 515 522 PreK-5 Total 2,155 2,221 2,342 2,418 2,493 2,623 2,717 2,801 2,907 2,946 2,963 3,012 3,003 3,043 3,027 3,019 3,054 3,102 3,148 3,195
6 101.98% 392 389 358 413 380 417 408 415 467 469 494 458 527 484 549 549 513 508 518 525 7 103.72% 399 397 384 360 403 392 410 420 426 493 486 512 475 547 502 569 569 532 527 537 8 99.71% 380 403 402 392 384 406 397 416 423 413 492 485 511 474 545 501 567 567 530 525 6-8 Total 1,171 1,189 1,144 1,165 1,167 1,215 1,215 1,251 1,316 1,375 1,472 1,455 1,513 1,505 1,596 1,619 1,649 1,607 1,575 1,587 PreK-8 Total 3,326 3,410 3,486 3,583 3,660 3,838 3,932 4,052 4,223 4,321 4,435 4,467 4,516 4,548 4,623 4,638 4,703 4,709 4,723 4,782
9 131.84% 518 493 501 485 467 495 506 530 556 543 545 649 639 674 625 719 661 748 748 699 10 94.19% 502 499 477 483 473 450 468 486 491 522 511 513 611 602 635 589 677 623 705 705 11 95.06% 496 479 463 439 454 443 448 457 467 449 496 486 488 581 572 604 560 644 592 670 12 97.95% 467 455 472 446 427 430 422 436 449 459 440 486 476 478 569 560 592 549 631 580 9-12 Total 1,983 1,926 1,913 1,853 1,821 1,818 1,844 1,909 1,963 1,973 1,992 2,134 2,214 2,335 2,401 2,472 2,490 2,564 2,676 2,654
PreK-12 Total 5,309 5,336 5,399 5,436 5,481 5,656 5,776 5,961 6,186 6,294 6,427 6,601 6,730 6,883 7,024 7,110 7,193 7,273 7,399 7,436
# Change 135 23 67 102 46 170 131 183 223 108 133 174 129 153 141 86 83 80 126 37 % Change 2.60% 0.43% 1.25% 2.01% 0.84% 3.09% 2.31% 3.15% 3.72% 1.75% 2.11% 2.71% 1.95% 2.27% 2.05% 1.22% 1.17% 1.11% 1.73% 0.50%
Avg. CSR 102.27%
-166- 11/4/14
Bozeman Public Schools Enrollment Projections Cohort Survival Calculated over 5 Years October 1,
Projected Enrollment Grade CSR 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 K 101.50% 353 394 420 439 451 433 501 458 528 520 485 480 490 497 504 512 520 528 536 544 1 101.69% 375 366 402 443 439 472 448 505 462 521 529 493 488 498 505 513 521 529 537 545 2 101.35% 335 382 376 394 426 462 468 439 526 463 528 536 500 495 505 512 520 528 536 544 3 101.10% 360 367 387 379 398 444 443 491 452 513 468 534 542 506 500 511 518 526 534 542 4 100.73% 343 372 366 398 383 416 442 457 481 445 517 471 538 546 510 504 515 522 530 538 5 101.21% 389 340 391 365 396 396 415 451 458 484 450 523 477 544 553 516 510 521 528 536 PreK-5 Total 2,155 2,221 2,342 2,418 2,493 2,623 2,717 2,801 2,907 2,946 2,977 3,037 3,035 3,086 3,077 3,068 3,104 3,154 3,201 3,249
6 102.86% 392 389 358 413 380 417 408 415 467 469 498 463 538 491 560 569 531 525 536 543 7 102.53% 399 397 384 360 403 392 410 420 426 493 481 511 475 552 503 574 583 544 538 550 8 100.23% 380 403 402 392 384 406 397 416 423 413 494 482 512 476 553 504 575 584 545 539 6-8 Total 1,171 1,189 1,144 1,165 1,167 1,215 1,215 1,251 1,316 1,375 1,473 1,456 1,525 1,519 1,616 1,647 1,689 1,653 1,619 1,632 PreK-8 Total 3,326 3,410 3,486 3,583 3,660 3,838 3,932 4,052 4,223 4,321 4,450 4,493 4,560 4,605 4,693 4,715 4,793 4,807 4,820 4,881
9 129.81% 518 493 501 485 467 495 506 530 556 543 536 641 626 665 618 718 654 746 758 707 10 94.70% 502 499 477 483 473 450 468 486 491 522 514 508 607 593 630 585 680 619 706 718 11 95.68% 496 479 463 439 454 443 448 457 467 449 499 492 486 581 567 603 560 651 592 675 12 96.77% 467 455 472 446 427 430 422 436 449 459 434 483 476 470 562 549 584 542 630 573 9-12 Total 1,983 1,926 1,913 1,853 1,821 1,818 1,844 1,909 1,963 1,973 1,983 2,124 2,195 2,309 2,377 2,455 2,478 2,558 2,686 2,673
PreK-12 Total 5,309 5,336 5,399 5,436 5,481 5,656 5,776 5,961 6,186 6,294 6,433 6,617 6,755 6,914 7,070 7,170 7,271 7,365 7,506 7,554
# Change 135 23 67 102 46 170 131 183 223 108 139 184 138 159 156 100 101 94 141 48 % Change 2.60% 0.43% 1.25% 2.01% 0.84% 3.09% 2.31% 3.15% 3.72% 1.75% 2.21% 2.86% 2.09% 2.35% 2.26% 1.41% 1.41% 1.29% 1.91% 0.64%
Avg. CSR 102.32%
-167- 11/4/14
Bozeman Public Schools Enrollment Projections Cohort Survival Calculated over 10 Years October 1,
Projected Enrollment Grade CSR 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 K 101.50% 333 353 394 420 439 451 433 501 458 528 520 485 480 490 497 504 512 520 528 536 544 1 103.23% 325 375 366 402 443 439 472 448 505 462 521 537 501 495 506 513 520 529 537 545 553 2 100.86% 348 335 382 376 394 426 462 468 439 526 463 525 542 505 499 510 517 524 534 542 550 3 102.16% 342 360 367 387 379 398 444 443 491 452 513 473 536 554 516 510 521 528 535 546 554 4 101.09% 376 343 372 366 398 383 416 442 457 481 445 519 478 542 560 522 516 527 534 541 552 5 101.29% 357 389 340 391 365 396 396 415 451 458 484 451 526 484 549 567 529 523 534 541 548 PreK-5 Total 2,081 2,155 2,221 2,342 2,418 2,493 2,623 2,717 2,801 2,907 2,946 2,990 3,063 3,070 3,127 3,126 3,115 3,151 3,202 3,251 3,301
6 103.91% 397 392 389 358 413 380 417 408 415 467 469 503 469 547 503 570 589 550 543 555 562 7 101.13% 366 399 397 384 360 403 392 410 420 426 493 474 509 474 553 509 576 596 556 549 561 8 101.60% 388 380 403 402 392 384 406 397 416 423 413 501 482 517 482 562 517 585 606 565 558 6-8 Total 1,151 1,171 1,189 1,144 1,165 1,167 1,215 1,215 1,251 1,316 1,375 1,478 1,460 1,538 1,538 1,641 1,682 1,731 1,705 1,669 1,681 PreK-8 Total 3,241 3,340 3,420 3,500 3,610 3,688 3,838 3,966 4,052 4,223 4,321 4,468 4,523 4,608 4,665 4,767 4,797 4,882 4,907 4,920 4,982
9 127.64% 503 518 493 501 485 467 495 506 530 556 543 527 639 615 660 615 717 660 747 773 721 10 96.03% 516 502 499 477 483 473 450 468 486 491 522 521 506 614 591 634 591 689 634 717 742 11 94.88% 486 496 479 463 439 454 443 448 457 467 449 495 494 480 583 561 602 561 654 602 680 12 96.38% 442 467 455 472 446 427 430 422 436 449 459 433 477 476 463 562 541 580 541 630 580 9-12 Total 1,947 1,983 1,926 1,913 1,853 1,821 1,818 1,844 1,909 1,963 1,973 1,976 2,116 2,185 2,297 2,372 2,451 2,490 2,576 2,722 2,723
PreK-12 Total 5,188 5,323 5,346 5,413 5,463 5,509 5,656 5,810 5,961 6,186 6,294 6,444 6,639 6,793 6,962 7,139 7,248 7,372 7,483 7,642 7,705
# Change 135 23 67 50 46 147 154 151 225 108 150 195 154 169 177 109 124 111 159 63 % Change 2.60% 0.43% 1.25% 0.92% 0.84% 2.67% 2.72% 2.60% 3.77% 1.75% 2.38% 3.03% 2.32% 2.49% 2.54% 1.53% 1.71% 1.51% 2.12% 0.82%
Avg. CSR 102.44%
-168- TITLE: PROCEDURES FOR SELECTION OF REPLACEMENT FOR TRUSTEE HAYMAN
CATEGORY: DISCUSSION AND REPORTS
ORIGINATED BY: Mike Waterman, District Clerk
OTHERS INVOLVED: Trustees
DATA EXPANSION: MCA 20-3-309; District Policy #1113 & Procedure #1113P; Proposed advertisement of vacancy; Proposed candidate application
SOURCE: N/A
IMPLEMENTATION ACTION: Elementary and High School District DISCUSSION November 10, 2014
The purpose of this item is to update Trustees on the law, policies and procedures for selection of a replacement for Trustee Hayman.
FACTS: 1. Trustee Hayman resigned from the Board effective November 10, 2014. 2. Ms. Hayman’s current term runs until May 2015. 3. Whenever a Trustee position becomes vacant, MCA 20-3-309 and District Policy #1113 requires the remaining Trustees to appoint a competent person as a successor within 60 days. This 60-day period ends on January 9, 2015. 4. The appointed Trustee will serve until the May 2015 election and their successor has qualified. 5. District procedure #1113P outlines the established procedure to fill a trustee vacancy.
DISCUSSION: The enclosed proposed advertisement and application form for the Trustee position are not part of existing procedures. Trustees should review the advertisement and application and suggest any needed changes.
-169- 20-3-309. Filling vacated trustee position -- appointee qualification and ... http://leg.mt.gov/bills/mca/20/3/20-3-309.htm
20-3-309. Filling vacated trustee position -- appointee qualification and term of office. (1) Whenever a trustee position becomes vacant in any district, the remaining members of the trustees shall declare the position vacant and they shall appoint, in writing within 60 days, a competent person as a successor. The trustees shall notify the appointee and the county superintendent of the appointment. If the trustees do not make the appointment within the 60-day period, the county superintendent shall appoint, in writing, a competent person as a successor and notify the person of the appointment. (2) A person who has been appointed to a trustee position shall qualify by completing and filing an oath of office with the county superintendent within 15 days after receiving notice of appointment. Failure to file the oath of office constitutes a continuation of the trustee position vacancy that must be filled under the provisions of this section. (3) A person assuming a trustee position under the provisions of this section shall serve until the next regular school election and until a successor has qualified.
History: En. 75-5918 by Sec. 47, Ch. 5, L. 1971; amd. Sec. 3, Ch. 122, L. 1975; amd. Sec. 5, Ch. 266, L. 1977; R.C.M. 1947, 75-5918; amd. Sec. 2, Ch. 269, L. 1979; amd. Sec. 279, Ch. 56, L. 2009.
-170-
1 of 1 9/30/2014 10:26 AM BOZEMAN PUBLIC SCHOOLS 1113
BOARD OF TRUSTEES
Vacancies
Any elected Trustee position shall be vacant whenever the incumbent:
a. dies b. resigns c. moves his/her residence from the applicable district or from the nominating district in the case of an additional Trustee in a high school district d. is no longer a registered elector of the district under the provisions of 20-20-301 e. is absent from the district for sixty (60) consecutive days f. fails to attend three (3) consecutive meetings of the Trustees without a good excuse g. has been removed under the provisions of 20-3-310, or h. ceases to have the capacity to hold office under any other provision of the law.
A Trustee position also shall be vacant when an elected candidate fails to qualify.
In the case of a Trustee vacancy, the remaining Trustees shall fill such vacancy by appointment. The Board will adopt procedures for the appointment of a Trustee to fill a vacancy. The candidate appointed will serve until the next regularly scheduled election.
Should the board fail to fill a vacancy within sixty (60) days from the creation of such vacancy, the county superintendent shall appoint, in writing, a competent person to fill such vacancy. An appointee shall meet the requirements provided by law and shall serve until the next regularly scheduled school election and his/her successor has qualified.
Legal References: 20-3-308, MCA Vacancy of Trustee Position 20-3-309, MCA Filling Vacated Trustee Position
Adopted: 9/22/86 Rev: 6/24/91
-171- BOZEMAN PUBLIC SCHOOLS 1113P
BOARD OF TRUSTEES
Vacancies
The Board of Trustees may choose to modify the following procedures for selection of a Trustee to fill a vacancy on the Board. In the absence of specific action to modify procedures to accommodate unique circumstances, the following steps will be followed:
1. The vacancy will be publicized in the Bozeman Daily Chronicle.
2. A letter of application will be required of interested candidates.
3. All candidates will be interviewed by the Board of Trustees in an open meeting.
4. The Board will discuss the candidates in an open meeting.
5. Voting shall be done in an open meeting.
6. The number of votes received by each candidate shall be announced immediately.
7. If no one candidate receives a majority of votes, the Board may:
a) discuss all candidates and vote again; b) discuss all candidates and vote only on those candidates with the most votes; or c) continue voting until one candidate receives a majority vote.
8. The administration of the Oath of Office for the selected Trustee may be accomplished in a public meeting or may be administered later by a person qualified to administer oaths.
9. The new Trustee(s) shall be seated with the Board and assume Trustee responsibilities at the same or the first subsequent Board meeting after selection.
10. The successful candidate or candidates will normally be provided an orientation meeting with appropriate information by the Superintendent.
-172-
Notice of Trustee Vacancy Bozeman High School District #7
The Board of Trustees of Bozeman School District #7 is accepting applications for a Trustee vacancy to represent Bozeman School District #7. The person filling this position must be a registered voter and reside in the Bozeman Elementary District #7 boundaries.
The Board will appoint the Trustee to serve until the May 2015 election. Applications must be completed and submitted by 4:30 PM Monday, December 1, 2014. The Board of Trustees will interview all applicants on Monday, December 8, 2014. Applications are available from:
Mike Waterman, District Clerk Willson School, 404 West Main Bozeman, MT Phone: 406-522-6042
Please publish as a legal ad on Wednesday, November 12 and Sunday, November 16, 2014.
-173- BOZEMAN PUBLIC SCHOOLS APPLICATION FOR BOZEMAN SCHOOL DISTRICT #7 TRUSTEE
This is a volunteer Trustee position representing Bozeman Elementary and High School District #7. The applicant must be a registered voter and reside in Bozeman School District #7.
Name: Occupation:
Address: Telephone:
E-Mail Address: Signature:
1. Are you registered to vote in Bozeman Elementary District #7?
2. How long have you lived in this School District?
3. What are your reasons for applying for the Trustee position?
4. Please describe your educational background.
5. Please list three references: (Name, address, telephone number)
Application Due by 4:30pm – December 1, 2014 Submit to: Mike Waterman, District Clerk Willson School, 404 West Main St. Bozeman, MT 59715 Phone – 406-522-6042 E-Mail – [email protected]
-174-
Bozeman School District #7 2014-15 TRUSTEE COMMITTEE APPOINTMENTS
Board of Trustee Committees Long Range Strategic Planning (LRSP) Committee Trustees Denise Hayman Sue MacGrath Elizabeth Williamson
Long Range Facilities Planning (LRFP) Committee Trustees Cynthia Bradford Lencioni Gary Lusin Wendy Tage Elizabeth Williamson
Budget Committee Trustees Heide Arneson Sue MacGrath Andy Willett
Teacher (BEA) Negotiations Committee Trustees Denise Hayman Gary Lusin Sue MacGrath
District Safety Committee Trustee Andy Willett Cynthia Bradford Lencioni
Trustee Representation on Committees/Councils Associated with BSD #7 Trustees Bozeman Schools Foundation (BSF) Denise Hayman, Wendy Tage Wellness Advisory (WAC) Gary Lusin Indian Education For All (IEFA) Heide Arneson MTSBA Municipal Director and Delegates Gary Lusin, Municipal Director Heide Arneson, Delegate Wendy Tage, Delegate Elizabeth Williamson, Delegate School Liaisons Bozeman High School Cynthia Bradford Lencioni Bridger Alternative Program Cynthia Bradford Lencioni Chief Joseph Middle School Heide Arneson Sacajawea Middle School Sue MacGrath Emily Dickinson Elementary School Heide Arneson Hawthorne Elementary School Elizabeth Williamson Hyalite Elementary School Elizabeth Williamson Irving Elementary School Andy Willett Longfellow Elementary School Sue MacGrath Meadowlark Wendy Tage Morning Star Elementary School Gary Lusin Whittier Elementary School Denise Hayman
8/7/2014 FUTURE BOARD MEETINGS AND OTHER IMPORTANT DATES
December 8, 2014 Regular Board Meeting
January 12, 2014 Regular Board Meeting January 26, 2014 Special Board Meeting
February 9, 2014 Regular Board Meeting February 23, 2014 Special Board Meeting
March 2, 2014 Regular Board Meeting March 23, 2014 Special Board Meeting
April 13, 2014 Regular Board Meeting April 27, 2014 Special Board Meeting
May 5, 2014 Annual School Election May 11, 2014 Regular Board Meeting
June 8, 2014 Regular Board Meeting
Updated 11/7/2014
BOZEMAN SCHOOL DISTRICT #7 LONG RANGE STRATEGIC PLAN
Core Purpose “Bozeman Public Schools exist to provide an outstanding education that inspires and ensures high achievement so every student can succeed and make a difference in a rapidly changing world community.”
Core Values High Student Achievement: We are committed to ensuring that all students achieve at high levels. Committed, Quality Staff: We employ and retain well qualified and talented staff members who demonstrate a commitment to the core purpose of the District. Community and Family Engagement: We believe that parents and the community are essential contributors in the achievement of our goals. Climate: We operate in a climate of respect, honesty and hard work, recognizing the need to be adaptable and open to change. Fiscal Responsibility: We are fiscally responsible in the management and expenditure of all District resources. Decision Making: We rely on best practices research to guide our decision-making.
Big Audacious Goal – Envisioned Future “The Bozeman Public School District is widely recognized as a vibrant, flexible and progressive educational system that generates student excellence and engages students to succeed and positively contribute in a global community.”
Goals of the Bozeman Public School District Goal Area 1: Academic Performance: Every student meets or exceeds the high academic standards of the Bozeman Public School District. Goal Area 2: Operations and Capacity Building: District operations, facilities and human resources support an efficient and progressive educational system. Goal Area 3: Community Engagement and External Relations: Bozeman Public Schools has created an environment in which parents, community, legislators and all education stakeholders are supportive, engaged, and contribute to successfully educate our students. Goal Area 4: Student Success/Safety/Health/Welfare: Bozeman Public Schools has effective systems in place for students to learn and staff to work in a safe and healthy environment.
Bozeman School District #7 BOARD REOCCURRING CALENDAR
JULY APRIL LRSP Annual Report National School Boards Association Annual Conference Learning Materials Review Committee Hold Budget Review Meetings Set Health and Dental Insurance Price Tags Teacher Appreciation Week Supplemental Book Adoption-One Book-One Bozeman District Technology Plan Approval and Bozeman Schools Foundation RIF Notification Set Special Levy Amounts if Levy Election is in May AUGUST Opening School Activities MAY Approve Final Budgets (on 2nd Monday) Approve or Non-renewal of Teachers Begin budget process for following year Hold Trustee Election (first Tuesday following first Monday) Reorganize the Board and Recognize Retiring Members SEPTEMBER Consider MSBA Resolutions One Book-One Bozeman Participation Administrator Compensation Policy LRSP Implementation Framework and Reporting Federal Grant Applications Board Luncheon LRSP Reports Appointment of Bozeman Public Schools Foundation Directors
OCTOBER JUNE Attend Montana School Boards Association Annual Meeting Recognize Retiring Staff Board Luncheon LRSP Reports
NOVEMBER MONTH VARIES LRSP: Annual Facilities Master Plan Review Approve Employee Contracts Preliminary Enrollment and Projection Reports Consider Policy Changes Board Luncheon LRSP Reports LRSP Mega Issues Dialogues Approve Curriculum Adoptions DECEMBER Approve Instructional Material Purchases Bozeman High School New Course Proposals Approve Memorandum of Understanding for Services Hold Board/Employee Holiday Celebration Annual Facilities Master Plan Adoption
JANUARY CAFR and Audit Report for prior year Consider MHSA Resolutions Building Reserve Allocation Evaluate the Superintendent
FEBRUARY School District Calendar Approval BOARD OF TRUSTEES Wendy Tage, Chair MARCH Sue MacGrath, Vice Chair Call for Annual School Elections Heide Arneson National Merit Awards Denise Hayman Hold Budget Review Meetings Gary Lusin Professional Development Plan Approval Dan Swanson Board Resolution for Screen Free Week Andy Willett Out of State Field Trips and Travel Elizabeth Williamson Budget Discussion Referencing Staffing
ACRONYMS AND INITIALS
AASA American Association of School Administrators AFT American Federation of Teachers ANB Average Number Belonging ARRA American Reinvestment and Recovery Act BEA Bozeman Education Association BCEA Bozeman Classified Employees Association CA Communication Arts CIA Curriculum, Instruction & Assessment Committee CLT Curriculum Leadership Team CRT Crisis Response Team CRT Criterion-Referenced Test CSCT Comprehensive School Community Treatment DARE Drug Abuse Resistance Education Dibels Dynamic Indicators of Basic Early Literacy DRP Degrees of Reading Power ELE Essential Learning Expectations ELL English Language Learners FAPE Free Appropriate Public Education IC Instructional Cabinet IDEA Individuals with Disabilities Educational Act IDEA-Part B Individuals with Disabilities Educational Act K-12 IEP Individualized Education Program. A written statement of a handicapped child’s education program, required by federal law and state regulations LEA Local Education Agency MAEMSP Montana Association of Elementary and Middle School Principals MASS Montana Association of School Superintendents MASBO Montana Association of School Business Officials MASSP Montana Association of Secondary School Principals MBI Montana Behavior Initiative MEA-MFT Montana Education Association – Montana Federation of Teachers Moodle Modular Objective-Oriented Dynamic Learning Environment. A free web application educators can use to create effective online learning sites. MTSBA Montana School Boards Association NAESP National Association of Elementary School Principals NASSP National Association of Secondary School Principals NCLB No Child Left Behind NEA National Education Association NSBA National School Boards Association OCR Owner’s Construction Representative OPI Office of Public Instruction OT Occupational Therapy PD Professional Development PIR Pupil Instruction Related PLC Professional Learning Community PT Physical Therapy RtI Response to Intervention QUAD A Association of AA Administrators (Superintendents) SAC-B Superintendent’s Advisory Council - Business SAC-C Superintendent’s Advisory Council - Classified SAC-P Superintendent’s Advisory Council - Parents SAC-T Superintendent’s Advisory Council - Teachers SAM School Administrators of Montana. “Umbrella” organization for all Montana administrative leadership groups: MASS, MASSP, MAEMSP SAT Student Assistance Team SEA State Education Agency SEPTA Special Education Parent Teacher Association UBD Understanding by Design VCDP Voluntary Career Development Plan VCOP Voluntary Career Option Plan WAC Wellness Advisory Committee
SPECIAL EDUCATION IMPAIRMENTS AU Autism LD Learning Disability CD Cognitive Delay OH Other Health Impairment DE Deafness OI Orthopedic Impairment DB Deaf/Blindness TB Traumatic Brain Injury DD Developmental Delay SL Speech/Language Impaired ED Emotional Disturbance VI Visually Impaired HI Hearing Impairment