PLEASE NOTE: By orders of the Provincial Health Officer, all individuals, places of work and businesses must significantly reduce their level of social interactions and travel until further notice. Therefore, this meeting will be conducted by electronic communications .
The meeting will be hosted via Zoom webinar and live -streamed on the District of Sechelt’s YouTube channel, https://www.youtube.com/user/SecheltMedia
To attend this Zoom webinar by computer, go to https://zoom.us, join Meeting ID 870 9214 0176 and Password: Mar2021
If you do not have internet access, you can dial-in to the meeting: 1-778-907-2071 with Meeting ID 870 9214 0176 and Password: 6018633
Questions can be submitted to [email protected] , or drop off/mail a letter to 2nd Floor, 5797 Cowrie St., PO Box. 129, Sechelt, BC, V0N 3A0). As appropriate, answers to questions will be posted within our For the Record page on the District’s website, sechelt.ca.
DISTRICT OF SECHELT REGULAR MEETING OF COUNCIL
Via Zoom Online Meeting Platform
Wednesday, March 17, 2021 7:00 pm
AMENDED AGENDA
1. CALL TO ORDER AND DECLARATION OF CONFLICT
2. ADOPTION OF AGENDA
3. APPOINTMENTS AND DELEGATIONS
3.1 Nicholas Waissbluth, Architect – Westcor Lands Ltd. Pg 4 Bruce Mason – Westcor Lands Ltd. Page Numbers • Westcor Lands Rezoning Application Amended Hereafter
4. PROCLAMATIONS
5. ADOPTION OF MINUTES OF PREVIOUS COUNCIL MEETINGS
5.1 Minutes of the 5:30pm Special Council Meeting of Pg 5 - 6 March 3, 2021 – For Adoption
5.2 Minutes of the 7:00pm Regular Council Meeting of Pg 7 - 17 March 3, 2021 – For Adoption
5.3 Minutes of the 4:00pm Regular Council Meeting of Pg 18 - 19 March 10, 2021 - For Adoption
6. BUSINESS ARISING FROM THE MINUTES
7. RECEIPT OF COMMITTEE / COMMISSION MINUTES AND REPORTS
7.1 Advisory Planning Commission Meeting Minutes of Pg 20 - 25 March 2, 2021 – For Receipt
7.2 Committee of the Whole Meeting Minutes of Pg 26 - 30 March 10, 2021 – For Receipt and Endorsement
8. BYLAWS
For Third Reading
8.1 Zoning Amendment Bylaw No. 25-308, 2020 (CityState Consulting)
(a) Report from Sven Koberwitz, Planner Pg 31 - 34
(b) Zoning Amendment Bylaw No. 25-308, 2020 Pg 35 - 36 (CityState Consulting)
For Adoption
8.2 Certification of Alternative Approval Process Results and Adoption of Loan Authorization Bylaw No. 594, 2020 (Public Works/Parks Operations Centre)
(a) Report from Jo-Anne Frank, Corporate Officer Pg 37 - 40
(b) Loan Authorization Bylaw No. 594, 2020 (Public Pg 41 - 42 Works/Parks Operations Centre)
9. NEW BUSINESS
None.
10. BUSINESS ITEMS
10.1 Notice of Motion – Sunshine Coast Call to Action Pg 43 - 46 • Motion from Councillor McLean
10.2 Rezoning Application Update for 5410 Mills Road Pg 47 - 73 (Westcor Lands) • Report from Ian Holl, Development Planning Manager
10.3 COVID-19 Safe Restart Grant Pg 74 - 89 • Report from David Douglas, Director of Financial Services
10.4 Development Permit 2017-30 (West Porpoise Bay Estates) – Pg 90 - 94 Extension Request • Report from Andrew Allen, Director of Planning and Development
10.5 Sechelt Public Library Funding and Service Agreement Pg 95 - 109 • Report from David Douglas, Director of Financial Services
11. REPORTS FROM COUNCILLORS
11.1 Councillors’ Reports Verbal
11.2 SCRD Board – Council Representative Report Verbal
(a) SCRD Report from Councillor Toth Pg 110 - 120
12. ITEMS FOR INFORMATION/RELEASE OF CLOSED MEETING ITEMS
12.1 Release of Items from Closed Meeting Pg 121
12.2 Council Correspondence – For Receipt Pg 122 - 132
13. MAYOR, COUNCIL AND STAFF EMERGENCY ITEMS
14. ADJOURNMENT
Public Question and Answer Period Item 3.1 D ELEGATION REQUEST FOR M
2 n d Fl o or, 5 7 9 7 C o wri e St., S ec h elt, B C V 0 N 3 A 0 T el: 6 0 4- 8 8 5 - 1 9 8 6 I F a x: 6 0 4-8 8 5 - 7 5 9 1 I w w w.s ec h elt.c a
N OTE: All infor mation provided on this second page, as well as any additional pages sub mitted, may be included in the agenda package, which is published in print and online for mat and is part of the per manent public record.
Na me of Delegation: Westcor Lands Ltd. Na me of Pri mary Contact Person: NicholasNi c h ol a s Waissbluth W ai s s bl ut h
Meeting Type Preferred: ✔ Regular Council
✔ Co m mittee of the Whole
Meeting Date Preferred: March 17, 2021 Subject of Delegation: RezoningR e z o ni n g application a p pli c ati o n for f or multi-familym ulti-f a mil y development d e v el o p m e nt on o n Mills Mill s Rd R d
Purpose of Delegation: ✔ Infor mation Only
✔ Requesting Action by Council
✔ Requesting a Letter of Support
✔ Other (explain in su m mary belo w) Su m mary of Delegation: -discuss- di s c u s s thet h e transitiontr a n siti o n fromfr o m originalori gi n al proposal pr o p o s al to t o thet h e currentc urr e nt -comment- c o m m e nt howh o w a hybrid h y bri d dev d e v will not n ot work w or k for f or a housing h o u si n g agreementa gr e e m e nt -guidance on the communityco m munity benefit proposal and what the policyp oli c y is i s withinwit hi n the t h e OCPO C P enabling e n a bli n g us u s to t o determined et er mi n e a fair f air anda n d acceptablea c c e pt a bl e contribution c o ntri b uti o n amount a m o u nt -further-f urt h er clarificationcl arifi c ati o n on o n the t h e calculationc al c ul ati o n of off street str e et parking p ar ki n g spacess p a c e s
Technical Require ments: ✔ LC D Projector or Share Screen Ability (Zoo m)
✔ Ot h er (ex. Zoo m Webinar practice meeting):
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✔
SubmitS u b mit via vi a Email E m ail
N OTE: If making a Po werPoint presentation, a copy must be sub mitted one week in advance of your appearance, to be included on the agenda and pre-loaded on the co mputer/projector syste m. E mail sub missions require use of Adobe Reader. Do wnload for free at https://get.adobe.co m/reader District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 4 Item 5.1
DISTRICT OF SECHELT MINUTES OF THE SPECIAL COUNCIL MEETING held at via Zoom Online Meeting Platform Wednesday, March 3, 2021
PRESENT Mayor D. Siegers; Councillors B. Rowe; M. McLean; A. Toth; E. Scott; and J. Kuester
REGRETS Councillor T. Lamb
STAFF Chief Administrative Officer A. Yeates; Director of Financial Services D. Douglas; Corporate Officer J. Frank and Recording Secretary J. Chamberlain ______
In accordance with the orders from the Provincial Health Officer regarding COVID-19, the March 3, 2021 Special Council meeting was conducted by electronic means.
1. CALL TO ORDER AND DECLARATION OF CONFLICT
The Mayor called the Special Council meeting to order at 5:30pm and acknowledged that the meeting was being held on the traditional territory of the shíshálh Nation.
2. ADOPTION OF AGENDA
Res. No. 2021-03A-1 – Moved/Seconded
That the agenda be adopted as presented.
CARRIED
3. BUSINESS ITEMS
4. BYLAWS
5. CLOSED SESSION
Res. No. 2021-03A-2 – Moved/Seconded
“That the meeting be closed to the public pursuant to Section 90(1) (g), (i), (j), (k) and (l) and Section 90(2) (b) of the Community Charter.”
CARRIED
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 5 District of Sechelt Minutes – Special Council Meeting Page 2 of 2 March 3, 2021
6. RECESS
The meeting recessed at 5:31 pm to go into a Closed portion.
7. RECONVENE
The meeting reconvened at 6:25 pm.
8. ADJOURNMENT
Res. No. 2021-03A-3 – Moved/Seconded
That the 5:30pm Special Council Meeting of March 3, 2021 be adjourned at 6:25 pm.
CARRIED
Certified Correct:
______Darnelda Siegers, Mayor Jo-Anne Frank, Corporate Officer
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 6 Item 5.2
DISTRICT OF SECHELT MINUTES OF THE REGULAR COUNCIL MEETING Held via Zoom Online Meeting Platform Wednesday, March 3, 2021
PRESENT Mayor D. Siegers; Councillors J. Kuester; T. Lamb; M. McLean; B. Rowe; E. Scott; A. Toth
STAFF Chief Administrative Officer A Yeates; Director of Engineering and Operations K. Dhillon; Director of Planning and Development Services A. Allen; Director of Financial Services D. Douglas; Planner S. Koberwitz (partial attendance); Chief Building Official J. Nyhus; Corporate Officer J. Frank and Recording Secretary J. Chamberlain
GUESTS Chair Lori Pratt; Chief Administrative Officer D. McKinley; Chief Financial Officer T. Perreault; and Communications Manager A. Buckley, from Sunshine Coast Regional District
In accordance with the orders from the Provincial Health Officer regarding COVID-19, the March 3, 2021 Regular Council meeting was conducted by electronic means.
1. CALL TO ORDER AND DECLARATION OF CONFLICT
The Mayor called the Regular Council Meeting to order at 7:00pm and acknowledged that the meeting was being hosted on the traditional territories of the shíshálh Nation.
2. ADOPTION OF AGENDA
Res. No. 2021-03B-1 – Moved/Seconded
That the agenda be amended to include New Business Item 9.1 Notice of Motion – Endorsement of Sunshine Coast Call to Action; and
That the agenda be adopted, as amended.
CARRIED
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 7 District of Sechelt Minutes – Regular Council Meeting Page 2 of 11 March 3, 2021
3. APPOINTMENTS AND DELEGATIONS 3.1 Sunshine Coast Regional District – SCRD 2021 Budget Information Session for Sechelt
Mayor Siegers introduced SCRD Board Chair Lori Pratt, Chief Administrative Officer Dean McKinley, and Chief Financial Officer Tina Perreault.
SCRD Chair Pratt thanked the Mayor for the introduction and acknowledged that SCRD operates on the traditional territories of Sḵwx̱wú7mesh Nation and shíshálh Nation. She noted that the budget presentation would be presented differently this year in that it would be SCRD Director- led with the support of staff.
It was additionally noted that:
• Legislatively, Regional Districts must have their budget adopted by March 31st. • The 2021 budget is impacted by projects, depleted reserves, staffing and emerging items. o There are many assets in need of well overdue updating and are a contributing factor to the number of 2021 projects put forward. o Reserves have been depleted to a point where taxation must be considered to ensure services continue to be available to residents. o To meet the service level needs of the growing population, staffing is required. o In 2020, the Board made the decision to reduce taxation as much as possible by utilizing reserves and deferring projects and staffing requests, in a response to the unknown impacts of Covid-19. • Many of the large projects are mandatory in order to provide core services, meet regulatory standards and supply sustainable sources of drinking water. o A full list of projects is available at scrd.ca/budget • There have been increases to service costs associated with construction and operations as well as increases to the disposal and transport of green waste. • Assets such as swimming pools, water systems and wastewater treatment plants require regular maintenance and regulatory compliance. • After Round 1, the Operating budget is a total of $48.7 Million and the Capital budget is a total of $29.1 Million. • For a home in Sechelt valued at $750,000, the SCRD tax levy portion would be equal to $1,251.83. o SCRD local service taxes include an ad valorem tax levy for community recreation charge, a water parcel tax, and a recreation parcel tax. o District of Sechelt property tax notices do not include the water user fees; they are charged separately by the SCRD. • Water User Fee, water parcel tax and recreation parcel taxes have all increased, for a total difference of $76.12/year. o For more information, visit www.scrd.ca/utility-billing.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 8 District of Sechelt Minutes – Regular Council Meeting Page 3 of 11 March 3, 2021
In discussion it was noted:
• Current tax rate increases are preliminary and significant decisions could be made in Round 2 budget deliberations. o The sprinkler system at the Sechelt Aquatic Centre requires replacement and will be coming forward to Round 2. • Recreational services are a significant contributing factor to the budget, but the costs are similar to other local governments running recreational programs. o SCRD will have reports coming forward later in the year on information and costs associated for each individual recreational facility. o The District does not contribute to the SCRD Parks function. • Regional planning and collaboration are important and have an impact on the entire Sunshine Coast. o There is money in the SCRD budget for baseline research to move the Regional Growth Strategy forward. • Money is being invested into software that would collect and provide data to allow for better cost calculations on water services, should borrowing for installation of water meters be approved through a future Alternative Approval Process. • A strategic initiatives manager is in place for the Strategic Initiatives department, which was approved in 2020.
3.1.1 Public Question and Answer Period on SCRD Budget Presentation
• Question: When might we have water meters installed in Sechelt? I know that when I lived in South Surrey, they offered a one-time install amount $0 and our water costs reduced significantly every year. I want a water meter installed on my property. o Answer: Funds has been put forward in the 2021 budget to have an Alternative Approval Process for the borrowing needed to install water meters. • Question: It may be difficult to analyze, but could more recreation activities not be user- paid, such as ball fields, soccer fields, etc.? o Answer: It’s a user-paid system to book a field currently, but further analysis would be needed to come forward with recommendations to have more user-paid features. • Question: How do you not know the costs of a facility you run? o Answer: This information was previously known prior to the implementation of the MYPASS program, but the program required combining facility costs to provide a flat monthly rate for the use of all facilities across the Sunshine Coast. Information and costs associated for each individual facility has been requested and will come forward after Q2 2021. • Further questions can be sent to [email protected].
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 9 District of Sechelt Minutes – Regular Council Meeting Page 4 of 11 March 3, 2021
Res. No. 2021-03B-2 – Moved/Seconded
That the presentation from Chair Pratt - Sunshine Coast Regional District, regarding the 2021 Budget Information Session for Sechelt, be received.
CARRIED
4. PROCLAMATIONS
The Mayor proclaimed March 6, 2021 as Lymphedema Awareness Day in the District of Sechelt.
Ms. Christine Chandler - President of BC Lymphedema Association (BCLA), thanked Council for the proclamation and noted that 2021 is the 15th anniversary of the BCLA. BCLA is the only resource available to those impacted by lymphedema. BCLA’s main goal this year is to advocate for health care funding as currently there is no health care funding in BC for lymphedema. For the first time, the Legislative parliament building in Victoria will be showing their support by displaying blue and green lights on March 8-9th, and Coast Reporter will feature an article on lymphedema in the March 5th newspaper.
5. ADOPTION OF PREVIOUS MINUTES OF COUNCIL
5.1 Minutes of the 4:00 pm Regular Council Meeting of February 10, 2021
Res. No. 2021-03B-3 – Moved/Seconded
That the Minutes of the Regular Council Meeting of February 10, 2021 be adopted, as presented.
CARRIED
5.2 Minutes of the 5:30 pm Special Council Meeting of February 11, 2021
Res. No. 2021-03B-4 – Moved/Seconded
That the Minutes of the Special Council Meeting of February 11, 2021 be amended to reflect the meeting recessed at 5:31pm to go into a Closed portion; and
That the Minutes of the Special Council Meeting of February 11, 2021 be adopted, as amended.
CARRIED
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 10 District of Sechelt Minutes – Regular Council Meeting Page 5 of 11 March 3, 2021
5.3 Minutes of the 7:00 pm Regular Council Meeting of February 17, 2021
Res. No. 2021-03B-5 – Moved/Seconded
That the Minutes of the Regular Council Meeting of February 17, 2021 be adopted, as presented.
CARRIED
6. BUSINESS ARISING FROM MINUTES
None.
7. COMMITTEE / COMMISSION MINUTES AND REPORTS 7.1 Minutes of the Committee of the Whole Meeting of February 10, 2021
Res. No. 2021-03B-6 – Moved/Seconded
That the Minutes of the Committee of the Whole Meeting of February 10, 2021 be received; and the following recommendations be endorsed:
Departmental Operating Budget Overview and Budget Requests
(1) That the report from the Director of Financial Services regarding General Operating Budget Review be received for information.
CARRIED
7.2 Minutes of the Committee of the Whole Meeting of February 24, 2021
Res. No. 2021-03B-7 – Moved/Seconded
That the Minutes of the Committee of the Whole Meeting of February 24, 2021 be received; and the following recommendations be endorsed:
Departmental Operating Budget Overview and Budget Requests
(1) That the report from the Director of Financial Services regarding General Operating Budget Review be received for information.
Responsive Community Grant
(2) That the verbal report from the Mayor regarding partnering with syiyaya Reconciliation Movement to submit a Responsive Community Grant application, be received.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 11 District of Sechelt Minutes – Regular Council Meeting Page 6 of 11 March 3, 2021
(3) That Council support submitting an application to Sunshine Coast Foundation for a Responsive Community Grant in the amount of $7,500.
CARRIED
8. BYLAWS
8.1 Rezoning Application for 4465 Sunshine Coast Highway - Zoning Amendment Bylaw No. 25-310, 2021 (Habitat for Humanity)
Res. No. 2021-03B-8 – Moved/Seconded
That the report from the Planner regarding Rezoning Application for 4465 Sunshine Coast Highway (Habitat for Humanity) be received.
CARRIED
Res. No. 2021-03B-9 – Moved/Seconded
That Council give second reading to Zoning Amendment Bylaw No. 25-310, 2021 (Habitat for Humanity); and
That Council waive the public hearing for Zoning Amendment Bylaw No. 25-310, 2021 (Habitat for Humanity) in accordance with Sections 464(2) and 467 of the Local Government Act.
CARRIED
Res. No. 2021-03B-10 – Moved/Seconded
That Zoning Amendment Bylaw No. 25-310, 2021 (Habitat for Humanity) be read a second time this 3rd day of March, 2021. CARRIED
8.2 Rezoning Application for 5546 Inlet Avenue – Zoning Amendment Bylaw No. 25-309, 2020 (Legion No. 140)
Res. No. 2021-03B-11 – Moved/Seconded
That the report from the Planner regarding Rezoning Application for 5546 Inlet Avenue (Legion No. 140) be received. CARRIED
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 12 District of Sechelt Minutes – Regular Council Meeting Page 7 of 11 March 3, 2021
Res. No. 2021-03B-12 – Moved/Seconded
That Council give second reading to Zoning Amendment Bylaw No. 25-309, 2020 (Legion No. 140); and
That Council authorize staff to schedule a Public Hearing for Zoning Amendment Bylaw No. 25- 309, 2020 (Legion No. 140). CARRIED
Res. No. 2021-03B-13 – Moved/Seconded
That Zoning Amendment Bylaw No. 25-309, 2020 (Legion No. 140) be read a second time this 3rd day of March, 2021. CARRIED
8.3 Rezoning Application for 5547 Trail Avenue – Zoning Amendment Bylaw No. 25-308, 2020 (CityState Consulting)
Res. No. 2021-03B-14 – Moved/Seconded
That the report from the Planner regarding Rezoning Application for 5547 Trail Avenue (CityState Consulting) be received. CARRIED
In discussion it was noted:
• It is not anticipated that the required sewer connection for the proposed laneway dwelling would impact the road pavement of Trail Avenue. • The Official Community Plan establishes that small lot subdivisions are compatible with roads that have rear-lane access in the village residential infill area. • Short Term Rental use has been excluded as a permitted use. Single-family dwellings are authorized to have a secondary suite. • There are some concerns with amending the entire R-2A zone, rather than a site-specific amendment. • Council and public feedback support the idea of laneway housing.
Res. No. 2021-03B-15 – Moved/Seconded
That the Rezoning Application for 5547 Trail Avenue – Zoning Amendment Bylaw No. 25-308, 2020 (CityState Consulting) be denied.
DEFEATED
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 13 District of Sechelt Minutes – Regular Council Meeting Page 8 of 11 March 3, 2021
Res. No. 2021-03B-16 – Moved/Seconded
That Council direct staff to revise Zoning Amendment Bylaw No. 25-308, 2020 (CityState Consulting) for a site-specific zoning bylaw amendment.
CARRIED OPPOSED: Mayor Siegers, Councillor Rowe
9. NEW BUSINESS
9.1 Notice of Motion – Endorsement of Sunshine Coast Call to Action
Councillor McLean put forward a Notice of Motion to be considered at the March 17, 2021 Regular Council meeting. It was additionally noted that the Sunshine Coast Call to Action being put forward for future consideration has been published in a press release on the District’s website.
Res. No. 2021-03B-17 – Moved/Seconded
That Councillor McLean’s Notice of Motion – Endorsement of Sunshine Coast Call to Action be received.
CARRIED
10. BUSINESS ITEMS
10.1 Housing Needs Report Implementation Framework
Res. No. 2021-03B-18 – Moved/Seconded
That the report from the Director of Planning and Development titled Housing Needs Implementation Framework be received.
CARRIED Res. No. 2021-03B-19 – Moved/Seconded
That the Housing Needs Report Implementation Framework be referred to staff with a view to implement recommendations that can be done inside the District of Sechelt.
AMENDED BY THE FOLLOWING
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 14 District of Sechelt Minutes – Regular Council Meeting Page 9 of 11 March 3, 2021
Res. No. 2021-03B-20 – Moved/Seconded
That the resolution include that staff review the recommendations and determine timelines and priorities and report back to Council.
CARRIED
Res. No. 2021-03B-19 – Moved/Seconded
That the Housing Needs Report Implementation Framework be referred to staff with a view to implement recommendations that can be done inside the District of Sechelt; and
That staff review the recommendations and determine timelines and priorities and report back to Council.
CARRIED
11. REPORT FROM NON-STANDING COMMITTEES, LIAISON APPOINTMENTS AND GENERAL REPORTS FROM COUNCIL 11.1 Reports from Councillors
Councillor Toth reported that he attended a ribbon-cutting ceremony at the Trail Bay Centre for the new DC Fast Chargers.
Councillor Lamb reported that he attended a Water Supply Advisory Committee (WSAC) meeting and noted discussions on getting information out to taxpayers on water meters and the water deficit, as well as requesting cost comparison of installing water meters versus developing a new water supply. He noted that although there were concerns on where funding would come from, WSAC is supportive of all SCRD projects proposed: study on water supply in North Pender Harbour, getting water from Sakinaw Lake, use of water well at Maryanne West Park and upgrades to Gray Creek.
Councillor McLean reported that he attended an emergency housing meeting with other local government representatives and not-for-profit organizations on March 1, 2021 and noted that the District published a press release with details on the meeting. Smaller working groups were established to address action items identified in the Sunshine Coast Call to Action plan, and there was discussion on the consideration of a Housing Coordinator position to bring stakeholders together to explore housing options and to catalyze and facilitate the conversation of underutilized land and housing stock into affordable and adequate mid and long-term rentals. He further noted another housing meeting is anticipated for mid-April 2021. Councillor McLean met with BC Ferries to discuss summer service and added he is thankful for BC Ferries taking a collaborative approach, but he would like to see these discussions more out in the open. He further noted that BC Ferries has released that they will be introducing fare flexibility, which will be tested on major routes before implementing to the Langdale-Horseshoe Bay route.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 15 District of Sechelt Minutes – Regular Council Meeting Page 10 of 11 March 3, 2021
Councillor Kuester reported that she attended the emergency housing meeting and noted she is glad to see collaboration during a housing crisis and commends Councillor McLean for his efforts. She attended an APC meeting. She also attended a Library Board Meeting and noted their AGM is scheduled on March 27, 2021 and Board member nominations are due March 19th.
Councillor Rowe reported it had been 52 Wednesday’s since Council has met formally in Council Chambers. She commended staff, Council, and the community for their efforts over the last year. She thanked everyone that may have been impacted by the loss of Seaside Centre, which is currently being utilized by Vancouver Coastal Health (VCH) as a testing facility. Councillor Rowe commended the Housing Committee, Mayor Siegers, and Councillor McLean on their continued efforts of addressing the current housing crisis on the Sunshine Coast and she looks forward to it coming to fruition. She has been reviewing Community Investment Program (CIP) grant applications and added the CIP Committee will be adjudicating March 26 and March 29, 2021.
Mayor Siegers reported that an interim COO position for VCH has stepped in and the bi-weekly Covid-19 update calls with VCH have begun again. She attended an Island Coastal Economic Trust Board meeting and noted an upcoming funding program for economic development in regions for staffing. Individual communities can apply for up to $70,000 for one staff member, or a region can apply for up to $125,000. She attended a teleconference call with the Minister of Municipal Affairs Hon. Josie Osborne and Minister of Mental Health and Addictions Hon. Sheila Malcolmson to advocate for steps needed to get a local detox and treatment centre. Mayor Siegers had an opportunity to speak at the Sechelt Rotary Club on ‘a week-in-the-life-of-the-mayor’. She attended a construction industry meeting with local long-term builders and other local government representatives to better understand one another’s processes and to look at working together to put in changes to make it a smoother process for the construction industry. It is recognized that the construction industry contributes a great deal to the Sunshine Coast as far as construction, subtrades and employment they provide. She attended a meeting with Chair Pratt, Mayor Beamish and Capilano University to discuss the possibility of implementing the CityStudio program on a regional level. It is a program currently set up in North Vancouver where university students collaborate with local government staff to take on projects for the community. More information will come forward and information on the program can be found at citystudiocnv.ca. She further noted an upcoming event Transportation Choices – Sunshine Coast will be providing a presentation on March 6th regarding active transportation and noted those wishing to attend need to pre-register. It was noted that VCH is sending out information regarding registration for immunization, and information is also being forwarded to the Seniors Planning Table.
Councillor Scott noted that over the last few months he has been meeting with MP Patrick Weiler and Porpoise Bay community members regarding the challenges of derelict boats. The federal government has committed to do an illegal mooring buoy sweep in the Porpoise Bay area once Covid-19 lifts. He additionally noted that there are federal funding intakes for the removal of derelict boats happening in July 2021.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 16 District of Sechelt Minutes – Regular Council Meeting Page 11 of 11 March 3, 2021
11.2 SCRD Board – Council Representative Report
Mayor Siegers reported that she attended all SCRD budget sessions and additionally noted that Directors are presenting the budget for the first time and that staff are very pleased with the Directors’ level of knowledge. Round 2 budget is March 4-5, 2021.
Councillor Toth’s SCRD report had been added as a handout on the District’s website.
12. ITEMS FOR INFORMATION/RELEASE OF CLOSED MEETING ITEMS
12.1 Council Correspondence
Res. No. 2021-03B-21 – Moved/Seconded
That Council Correspondence included on the March 3, 2021 Regular Council Meeting Agenda be received.
CARRIED In discussion it was noted:
• The Mayor will contact the RCMP head office to get input on the budgetary impacts on the District of Sechelt and report back to Council. • The Mayor will follow up with Minister of Municipal Affairs Hon. Josie Osborne on how they will address availability of Home Owner Grant application forms for residents who do not have online access.
13. MAYOR, COUNCIL AND STAFF EMERGENCY ITEMS
There were no emergency items brought forward.
14. ADJOURNMENT
Res. No. 2021-03B-22 – Moved/Seconded
That the Regular Council meeting of March 3, 2021 be adjourned at 9:09 pm.
CARRIED Certified Correct:
______Darnelda Siegers, Mayor Jo-Anne Frank, Corporate Officer
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 17 Item 5.3
DISTRICT OF SECHELT MINUTES OF THE REGULAR COUNCIL MEETING held at via Zoom Online Meeting Platform Wednesday, March 10, 2021
PRESENT Mayor D. Siegers; Councillors B. Rowe; T. Lamb; M. McLean and J. Kuester
REGRETS Councillors A. Toth and E. Scott
STAFF Recording Secretary J. Chamberlain ______
In accordance with the orders from the Provincial Health Officer regarding COVID-19, the March 10, 2021 Regular Council meeting was conducted by electronic means.
1. CALL TO ORDER AND DECLARATION OF CONFLICT
The Mayor called the Meeting to order at 4:37pm and acknowledged that the meeting was being hosted on the traditional territory of the shíshálh Nation.
2. ADOPTION OF AGENDA
Res. No. 2021-03C-1 – Moved/Seconded
That the agenda be adopted as presented.
CARRIED 3. BUSINESS ITEMS
4. BYLAWS
5. CLOSED SESSION
Res. No. 2021-03C-2 – Moved/Seconded
“That the meeting be closed to the public pursuant to Section 90 (1) (g), (i), (k) and (l) and Section 90 (2) (b) of the Community Charter at 4:37 pm.”
CARRIED 6. RECESS
The meeting recessed at 4:37 pm to go into a Closed portion.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 18 District of Sechelt Minutes – Regular Council Meeting Page 2 of 2 March 10, 2021
7. RECONVENE
The meeting reconvened at 5:52 pm.
8. ADJOURNMENT
Res. No. 2021-03C-3 – Moved/Seconded
That the 4:00pm Regular Council Meeting of March 10, 2021 be adjourned at 5:52 pm.
CARRIED
Certified Correct:
______Darnelda Siegers, Mayor Jo-Anne Frank, Corporate Officer
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 19 Item 7.1
DISTRICT OF SECHELT MINUTES OF THE ADVISORY PLANNING COMMISSION MEETING Zoom Virtual Meeting Hosted from 5797 Cowrie Street, Sechelt, BC Tuesday, March 2, 2021
PRESENT Commissioners Randy Knill (Chair), Jonathan Baker, Ken Crozier, Darryl Brin, Archie Maclean, Sharif Senbel, Javier Siu, Joanne Van Ginkel, Dana Caple, and Scott Hanna
STAFF Director of Planning and Development, A. Allen; Development Planning Manager, I. Holl; Planner, and Recording Secretary, F. Bol
1. CALL TO ORDER
The Chair called the Advisory Planning Commission Meeting to order at 6:01 pm.
2. ADOPTION OF AGENDA
Recommendation No. 1 – Agenda
Moved/Seconded
That the Agenda be adopted. CARRIED
3. ADOPTION OF MINUTES
3.1 Minutes of the February 2, 2021 Advisory Planning Commission Meeting
Recommendation No. 2 – APC Minutes
Moved/Seconded.
That the minutes of February 2, 2021 Advisory Planning Commission meeting be adopted.
CARRIED
4. APPOINTMENTS AND DELEGATIONS
4.1 Peter Fluker, applicant for 3090-2021-01 Development Variance Permit for 5423 Selma Park Road (Fluker) – (See 5.1)
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4.2 Peter Treuheit, applicant for 3090-2021-02 Development Variance Permit for 5957 Sunshine Coast Hwy (Clayton) – (See 5.3)
5. BUSINESS ITEMS AND REPORTS
5.1 3090-2021-01 Development Variance Permit for 5423 Selma Park Road (Fluker)
Peter and Dale Fluker, delegates for 3090-2021-01 Development Variance Permit for 5423 Selma Park Road (Fluker), introduced themselves and briefly reviewed the project proposal. • Request for variance is due to lot’s unique attributes; it is narrow and has a significant increase in elevation that needs to be accommodated. • There is no impact on neighbours, and it has no impact on massing. • Past discussion with Building Inspector to add the suite was considered okay at the time. • House is not large for R1 zone and use is under 50% lot coverage of what can be built.
The Development Planning Manager commented that: • Application to vary the maximum gross floor area regulation of a secondary suite from 90 m2 to 117.85 m2. • Proposed new addition to the existing house would be to become the main dwelling unit with the existing dwelling unit becoming the suite.
In discussion among APC members, the following was noted: • Historic property considered the jewel of community and a thoroughfare to Davis Bay. • Concern was expressed if a geotechnical study was done for upper area; good neighbour policy; parking access considerations; tax base increase; and low housing density zoning. • Regulations issue: It is possible to rezone with Board of Variance for use and density. • Definition issue: R1 zoning is for use and not density (setbacks, height, lot coverage). • Public road dedication to waterfront on Selma Park Road; additional parking available.
The Director of Planning and Development and Development Planning Manager clarified that: • The Local Government Act is not explicitly clear on the definition of density, and there are inconsistent references throughout Zoning Bylaw No. 25, 1987; R1 zoning does not indicate specific density; staff review Residential R1 Zone use. • Existing building has gone through development permit (DP) application process for DP Areas Marine Foreshore and Steep Slopes; new build would also trigger another DP application. • Office space is in the existing building; addition is to become the main dwelling unit and will include a portion of the existing building. Suite (yoga room) must be within single- family dwelling. • Public space: District to improve signage for public road – Parks department to address.
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Recommendation No. 3 - 3090-2021-01 Development Variance Permit for 5423 Selma Park Road (Fluker)
Moved/Seconded
That the Advisory Planning Commission recommends Council support the proposed variance and does not recommend to vary the density or use for 3090-2021-01 Development Variance Permit for 5423 Selma Park Road (Fluker).
CARRIED 8 For; 2 in Opposition
5.2 3360-2020-07 Micro-cannabis rezoning application for 1862 Cosyan Place (Sycoan Investments)
The Development Planning Manager noted that: • Application for reduction of lot size from 3,000 to 2,000 m2 is required for micro- cannabis. • Proposed micro operation in existing industrial building is in accordance with federal licensing requirements. • Property historically used for cannabis cultivation under previous regulations. • Lot size is directly tied to land use; no change in regulations and property to remain I-5 Zone.
In discussion among APC members, the following concerns were noted: • More applications for micro-cannabis use will be presented in future. • That the application is designation for spot zoning/rezoning. • Further clarification for cannabis use and micro-cannabis use is needed. • Amount of odour produced from micro-cannabis processing is significant.
The Development Planning Manager clarified that: • The Cannabis Regulation Act was adopted in 2019; staff do not anticipate numerous application requests for cannabis use; and application is the first of its kind. There are additional Industrial Zoned lots for non-cannabis use, which may be reviewed by Council on a case-by-case basis. • Industrial I-5 Zoning of the property is not changing; the zoning request is for reduction in lot size and for micro-cannabis use amendment in text regulations. • Zoning Bylaw No. 25, 1987 distinguishes between cannabis use and micro-cannabis use under Federal regulation guidelines and will not affect the parking requirement. • Odour control: Zoning bylaw has basic regulations; Federal and provincial parameters are in place for odour control as part of the federal licensing and control measures. Staff are currently unaware of any history of complaints for the building (aside of residential).
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Recommendation No. 4 - 3360-2020-07 Micro-cannabis rezoning application for 1862 Cosyan Place (Sycoan Investments)
Moved/Seconded
That the Advisory Planning Commission recommends Council support the proposed application for 3360-2020-07 Micro-cannabis rezoning application for 1862 Cosyan Place (Sycoan Investments).
CARRIED
5.3 3090-2021-02 Development Variance Permit for 5957 Sunshine Coast Hwy (Clayton)
Commissioners Jonathan Baker and Darryl Brin declared a conflict of interest and recused themselves from the meeting at 7:10 pm. Jonathan Baker is a neighbour of the applicant and Darryl Brin is part of the application.
Peter Treuheit, delegate for 3090-2021-02 Development Variance Permit for 5957 Sunshine Coast Hwy (Clayton), introduced himself and briefly reviewed the project. • The existing 22x19 ft garage site section plan was reviewed. • Proposal is to keep existing garage footprint and to build a second floor above and past the existing garage footprint; however, this exceeds the allowable area for auxiliary building. Variance from Ministry of Transportation and Infrastructure (MOTI) was approved, with regulations for retaining wall. • Foundation load: request to create large retaining wall as foundation for new north second floor, utilizing screw pilings in garage for additional support at south support.
In discussion among APC members, the following concerns were noted: • Choice of car lift for garage area. • Access/staircase to the garage. • Shadow analysis and neighbour consultation. • Window facing neighbour: frosted windows for privacy could be considered. • Garage door design intent. • Space between existing north garage wall and new retaining wall may present environmental and Crime Prevention Through Environmental Design issue. • Retaining wall against existing wall may present an issue.
The delegate, Peter Treuheit, further noted that: • Choice of car lift was not considered, due to inconvenience in use. • There is no interior staircase and pathway leads down to the yard.
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• Shadow analysis was not considered; southern sun has no impact on neighbours; and no consultation done with neighbours. • Window facing neighbour: applicant will reuse clear existing window glass. • Garage door: will reuse existing glass garage doors for energy efficiency/aesthetics. • Lattice to be used between existing garage and retaining wall; landscape architect to consider screening the area for animal prevention. • Retaining wall against existing wall: Geotechnical engineer did a slope analysis, reviewed overall environmental footprint with intent to repurpose without demolition.
The Director of Planning and Development clarified that neighbour notifications will be sent in the future prior to going to Council.
Recommendation No. 5 - 3090-2021-02 Development Variance Permit for 5957 Sunshine Coast Hwy (Clayton)
Moved/Seconded
That the Advisory Planning Commission recommends Council support variance application 3090- 2021-02 Development Variance Permit for 5957 Sunshine Coast Hwy (Clayton).
DEFEATED
Recommendation No. 6 – Application Guidelines for Variances
Moved/Seconded
That the Advisory Planning Commission recommend that Council draw up definitive and legible guidelines to apply for variances.
Commissioners Jonathan Baker and Darryl Brin returned to the meeting at 7:47 pm.
5.4 3900-02 Zoning Bylaw 580 – Summary of Pre-Draft Public Engagement
The Director of Planning and Development noted that Zoning Bylaw 580 is currently under review and a draft report was presented to Council on March 3, 2021. • Draft zoning bylaw guidelines and regulations reflect community input from public meetings, emails, and survey results. • Staff request members review in preparation for follow up discussion at the next APC meeting.
In discussion among APC members, the following concerns were noted:
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• Consideration for farming consultant and/or resident beekeeper to assist in draft bylaw for Urban Agriculture was discussed; open to accepting local input and outside organizational input. • Survey charts “Where you live”: Sechelt is diverse; West Sechelt is most populous. Total demographics breakdown is unavailable and survey results vary due to location of survey responders. • The Sechelt Vision Plan 2007 may be implemented into the next Official Community Plan and APC input may have meaningful impact on the new Zoning bylaw. • Staff note an upcoming event: District of Sechelt Flood Resilience Challenge - an online Zoning bylaw related educational resilience challenge game on flooding and sea level rise. This public event will be hosted on March 18th and 25th and all are welcome to participate.
6. ADJOURNMENT
The Advisory Planning Commission meeting of March 3, 2021 was adjourned at 8:00 pm.
______Randy Knill, Chair Jo-Anne Frank, Corporate Officer
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 25 Item 7.2
DISTRICT OF SECHELT MINUTES OF THE COMMITTEE OF THE WHOLE MEETING held via Zoom Online Meeting Platform Wednesday, March 10, 2021
PRESENT Mayor D. Siegers; Councillors J. Kuester; T. Lamb; M. McLean and B. Rowe
REGRETS Councillors A. Toth and E. Scott
STAFF Chief Administrative Officer A. Yeates; Director of Engineering and Operations K. Dhillon; Director of Planning and Development Services A. Allen; Director of Financial Services D. Douglas; Manager of Development Engineering and Sustainability M. Lee; Wastewater Supervisor C. Miller; Manager of Financial Services B. Smith; Corporate Officer J. Frank and Recording Secretary J. Chamberlain
In accordance with the orders from the Provincial Health Officer regarding COVID-19, the March 10, 2021 Committee of the Whole meeting was conducted by electronic means.
1. CALL TO ORDER
Mayor Siegers called the Committee of the Whole Meeting to order at 3:00 pm and acknowledged that the meeting was being hosted on the traditional territory of the shíshálh Nation.
2. ADOPTION OF AGENDA
Recommendation No. 1
Moved/Seconded
That the agenda be adopted.
CARRIED
3. APPOINTMENTS AND DELEGATIONS
None.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 26 District of Sechelt Minutes – Committee of the Whole Meeting Page 2 of 5 March 10, 2021
4. NEW BUSINESS
None.
5. BUSINESS ITEMS 5.1 Sechelt Library Update and 2021 Budget Request The Mayor introduced Leianne Emery, Sechelt Library Director and Pat Harvey, Sechelt Library Board Chair. Ms. Emery provided an overview of the impacts and adjustments made from the Covid-19 pandemic, the library services provided, historical photos of the library and budget details.
It was further noted:
• The library took every opportunity to market their services and assets. • The library underwent some construction projects to enable programs and services to be provided in a safe manner. • There have been increased costs associated with Covid-19 and the library has had no volunteers after March 2020. • Staff go above and beyond for patrons and the library provides many more services than just supplying books. • The requested 5-year budget proposal is a minimalized list of essential basic needs.
In discussion it was noted:
• Services provided to the Pender Harbour-Egmont area include: online reading, online services and courses; coordinates services through the Pender Harbour Reading Centre. • The District of Sechelt provides the library building space rent free, has provided the full use of the Community Meeting Room to meet book quarantine needs, and some staff time for repairs and maintenance. • The Library Funding Agreement has been negotiated and will be presented to Council once all other parties have approved it.
The Mayor thanked Leianne Emery for her presentation and for the services the library provides.
Councillor Lamb joined the meeting at 3:13pm.
5.2 RCMP 2021 Budget Request
The Mayor introduced RCMP Sgt. Don Newman, Acting Detachment Commander. Sgt. Newman provided an overview of the Sunshine Coast RCMP detachment’s policing challenges, anticipated policing priorities, frontline policing duties, District of Sechelt policing statistics, the complexity of policing and staffing needs.
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It was further noted:
• The last municipal increase to police service levels was in 2009, and the last provincial increase was in 2007. • There has been sustained population growth on the Sunshine Coast. • As the Sunshine Coast is geographically isolated, the local RCMP detachment do not have other detachments to call upon for immediate assistance or resources. • The Sunshine Coast has begun to see a year-round influx of tourists and part-time residents, and is no longer specific to just spring and summer months. • 2020 was an anomaly year for statistics due to the Covid-19 pandemic and restrictions. • Mental Health related Calls for Service in the District have significantly increased since 2017. • The volume of Calls for Service has increased, with spikes that do not always coincide with summer months. o There are instances where Sunshine Coast RCMP Calls for Service are comparable or higher to Surrey, Squamish and/or Richmond RCMP. • More recent judicial legal requirements on evidence for convictions as well as Provincial Policing Standards have caused an increased demand in policing time and resources. • The Sunshine Coast provincial population to officer ratio is significantly higher than almost all other municipalities. o The ratio significantly increases during peak tourist summer months. • For 2021, the Sunshine Coast RCMP detachment is requesting a municipal-funded General Investigation Section (GIS) officer and a civilian employee. o For 2022-2024, the Sunshine Coast RCMP detachment will request further staffing once the 2021 census and related call volumes are reviewed.
In discussion it was noted:
• The GIS position would allow the ability to enhance public safety through a proactive approach to mental health, homelessness and the opioid crisis, as well as decrease Calls for Service. • The District of Sechelt has asked the province for an additional RCMP municipal member in 2020, which has not yet been approved. o District staff have included the full cost of an additional member in the presented budget sheet. ▪ Contract Services outlined in the presented budget sheet will likely be reduced to reflect the actual cost of hiring a member later in the year. • The Mayor noted a recent provincial grant opportunity, Strengthening Community Services which can be used for projects to reduce community concerns about public health and safety in neighbourhoods, where unsheltered homeless populations are seeking temporary shelter and services. o Funding guidelines for the Sunshine Coast could mean up to $450,000, and the application deadline is April 16, 2021. • The proposed GIS position could also help alleviate the workload in the area of community engagement, education and liaison, among many other potential duties.
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• The single main deterrent for hiring experienced officers is the high cost of living on the Sunshine Coast. • The Sunshine Coast RCMP have also requested provincially-funded members.
The Mayor thanked Sgt. Newman for his presentation.
5.3 Sunshine Coast Tourism Update and 2021 Funding Request
The Mayor introduced Paul Kamon, Executive Director of Sunshine Coast Tourism (SCT). Mr. Kamon provided an update on the Municipal and Regional District Tax (MRDT) renewal, SCT’s new Stakeholder model and various grant application outcomes.
It was further noted:
• Due to the Covid-19 pandemic, all 2020 membership fees were waived and SCT saw an opportunity to move forward with a stakeholder model and at their 2020 AGM, a motion was passed with intention to adopt a stakeholder model. o It is projected that there will be a small deficit in the first year of implementation, which will be absorbed with retained earnings. o Members will have to be in compliance with all government regulations and bylaws, hold a valid business licence, have liability insurance and hold proper accreditation and licensing. • As a result of the Tourism Growth Management Committee (TGMC) formally submitting a letter to BC Ferries outlining tourism concerns, BC Ferries will return to the 2019 peak season service levels on Route 3, and increase discretionary sailings in the event of overloads on weekends. • SCT applied for a businesses and community recovery and resilience grant to provide temporary employment funding needed to assist with implementing projects.
In discussion it was noted:
• The TGMC should advocate to the District of Sechelt for potential collaboration on projects. • All grants outlined in the presentation align with the 10-year Destination Development Plan. • SCT is committed to getting a destination audit done, and encourage individual stakeholders to get audits done for their businesses to determine the impacts and benefits of tourism, and what sustainable tourism would look like. o Sustainability addresses economic and environmental concerns, and what the industry needs to do to be responsible and sustainable. • SCT should be involved in discussions around regional growth to ensure that the quality of life residents want is preserved, but also to support the tourism and economic sector of the community. • SCT is requesting $12,800 for 2021.
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• It is anticipated it will be a very busy summer.
The Mayor thanked Mr. Kamon for his presentation.
Recommendation No. 2
Moved/Seconded
That the presentations providing updates and 2021 budget requests from the representatives of Sechelt Public Library, the Sunshine Coast RCMP detachment and Sunshine Coast Tourism, be received.
CARRIED
5.4 Sewer and General Capital Requests for 2021 Recommendation No. 3
That Business item 5.4, Sewer and General Capital Requests for 2021 be deferred to the March 24, 2021 Committee of the Whole meeting.
CARRIED
6. ADJOURNMENT
Recommendation No. 4
Moved/Seconded
That the Committee of the Whole meeting of March 10, 2021 be adjourned at 4:33 pm.
CARRIED
Certified Correct:
______Darnelda Siegers, Mayor Jo-Anne Frank, Corporate Officer
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 30 Item 8.1 (a)
REQUEST FOR DECISION
TO: Mayor and Council MEETING DATE: March 17, 2021
FROM: Planner
SUBJECT: Rezoning Application for 5547 Trail Avenue (CityState Consulting) Zoning Amendment Bylaw No. 25-308, 2020, as Amended
FILE NO: 3360-2020-05
RECOMMENDATIONS
1. THAT the report from the Planner regarding Rezoning Application for 5547 Trail Avenue (CityState Consulting) be received.
2. THAT Council give third reading to Zoning Amendment Bylaw No. 25-308, 2020 (CityState), as amended.
3. THAT the following items be secured by Section 219 covenant registered on title of the property prior to adoption of Zoning Amendment Bylaw No. 25-308, 2020 (CityState):
a. Construction of Starfish Lane to the SR-8 Lane Standard in accordance with Subdivision and Development Control Bylaw No. 430, 2003 along the property frontage, including the portion beyond the centre line.
4. THAT Zoning Amendment Bylaw No 25-308, 2020 (CityState) be referred to the Ministry of Transportation and Infrastructure for approval pursuant to Section 52 of the Transportation Act.
PURPOSE The purpose of this report is to present to Council for third reading Zoning Amendment Bylaw No. 25-308, 2020 (CityState), as amended. In response to Council direction the proposed bylaw has been amended to explicitly state that the minimum lot size of 350 m2 only apply to the subject property.
OPTIONS 1. That Council endorses the above recommendations. 2. That Council defers the application pending additional information as directed. 3. That Council rejects the application.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 31 DISCUSSION
Background
Table 1: Site Information Applicant / Owner CityState Consulting / Gaetan Royer Civic Address 5547 Trail Avenue Legal Description Lot 13 of Lot C Block 11 District Lots 303 and 304 Plan 8400 Size of Property 762 m2 DP Areas DPA 8 - Intensive and Infill Residential Zoning Designation Existing: Residential Village Infill 2A Zone (R-2A) Proposed: Amended R-2A OCP Designation Village Residential Infill Area At the March 3, 2021 Council meeting staff presented Zoning Amendment Bylaw No. 25-308, 2020 (CityState) for third reading and the following resolution was passed:
“That Council direct staff to revise the bylaw for a Site-specific bylaw amendment.” Staff propose to amend Zoning Amendment Bylaw No. 25-308, 2020 (CityState) as follows:
2.4. Amending Section 516.5 LOT AREA AND WIDTH by adding the following and renumbering as necessary:
“b) Despite Section 516.5(a) if the owner of land proposed to be subdivided pays to the District prior to the time of subdivision approval, an amount of $5,000 per additional Lot to be deposited in the Community Amenity Reserve Fund, the minimum lot area required is three hundred and fifty (350) square metres and the minimum width is nine (9) metres.
c) Section 516.5(b) applies exclusively to the property located at 5547 Trail Avenue, legally described as Lot 13 Block 11 District Lot 303 Plan VAP8400 PID: 010-092-561.” Reference to lot width has been removed as the regulation is no longer relevant. Sub-section 516.5(c) has been added to explicitly state the 350 m2 minimum lot size regulation applies exclusively to the subject property. With this amendment the R-2A zone continues to only apply to the single property at 5547 Trail Avenue with more specific regulation added to explicitly identify the legal description of the property in regard to small lot subdivision. This change, as requested by Council, further reinforces the site-specific application of the small lot subdivision regulations and allows the proposed small lot subdivision to proceed as a site- specific application. Staff support a variety of housing opportunities consistent with OCP goals and policies and work towards implementing recommendations in the Housing Needs Report.
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 32 Ministry of Transportation and Infrastructure Section 52 of the Transportation Act requires that all zoning amendments affecting land within 800 m of a controlled-access highway must be approved by the Province. Staff will seek Ministry of Transportation and Infrastructure approval should the bylaw be given third reading.
Conditions of Adoption Staff recommend that the following conditions be met prior to considering adoption of Zoning Amendment Bylaw No. 25-308, 2020: a) Registration of a Section 219 covenant on the legal title of the subject property that secures the following items: i. Construction of Starfish Lane to the SR-8 Lane Standard in accordance with Subdivision and Development Control Bylaw No. 430 along the property frontage, including the portion beyond the centre line.
Strategic Plan The application supports the following Council strategic priorities: Enhancing Community Livability The provision of small lot residential housing directly supports priority 3.2:
Providing a mix of housing types throughout the District that provide options for a range of needs and incomes. Managing Growth Effectively By supporting development within Primary Growth Areas to more efficiently utilize existing infrastructure this application supports the intent of strategic priority 4:
Commit to managing growth in a way that stewards scarce resources, protects environmentally sensitive areas, and provides appropriate and sustainable housing and employment opportunities.
Policy Implications This application is consistent with the goals and policies of the Official Community Plan, specifically regarding the housing policies applicable to the Village Residential Infill land use designation which support a variety of housing choices including small lot subdivision. This application advances recommendations included in the recently endorsed Sunshine Coast Housing Needs Report Implementation Framework: • Facilitates the subdivision of an existing residential lot into smaller lots to provide for more diverse housing opportunities. • Includes contributions to the Affordable Housing Reserve Fund through density bonusing.
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 33 Financial Implications N/A
Communications In accordance with the Local Government Act, Ministerial Order M192 and the Planning & Development Procedures Bylaw No. 566, 2018 a virtual public hearing was held on February 16, 2021. The bylaw amendments directed by Council have not altered the use or density and an additional public hearing is not required.
Respectfully submitted, Sven Koberwitz Planner
Reviewed by: A. Allen, Director of Planning & Development X Reviewed by: K. Dhillon, Director of Engineering and Public Works X Reviewed by: D. Douglas, Director of Financial Services X Reviewed by: J. Frank, Corporate Officer X Approved by: A. Yeates, Chief Administrative Officer X
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 34 Item 8.1 (b) Pa ge 1 of 2
DISTRICT OF SECHELT
Bylaw No. 25-308, 2020 (CityState)
Being a bylaw to amend District of Sechelt Zoning Bylaw No. 25, 1987
WHEREAS the Council of the District of Sechelt deems it necessary to amend District of Sechelt Zoning Bylaw No. 25, 1987;
AND WHEREAS the proposed rezoning is consistent with Official Community Plan Bylaw No. 492, 2010;
NOW THEREFORE the Council of the District of Sechelt in open meeting assembled enacts as follows:
TITLE
1. This Bylaw may be cited for all purposes as “Zoning Amendment Bylaw No. 25-308, 2020 (CityState)”.
PROVISIONS
2. That the RESIDENTIAL VILLAGE INFILL R-2A ZONE in PART FIVE — RESIDENTIAL ZONES, be amended by: 2.1. Replacing Section 516.3 PERMITTED USES with the following: “Except as otherwise provided in Part 3, Section 303 of this bylaw, the following and no other uses are permitted in the area designated as R-2A: Principal Uses a) Single-Family Dwelling; b) Two-Family Dwelling on lots over seven hundred (700) square metres; Accessory Uses c) Secondary Suite, accessory to a Single-Family Dwelling; d) Laneway House on lots over seven hundred (700) square metres, accessory to a Single- Family Dwelling; e) Accessory Buildings, subject to the regulations in Part 3, Section 305 of this Bylaw; f) Home Occupation, subject to: i) Despite Part 3, Section 307 of this Bylaw, Bed & Breakfast use is not permitted.” 2.2. Amending Section 516.4(a) by replacing “thirty-five (35)” with “fifty (50) percent”; 2.3. Amending Section 516.4(b) by replacing “forty (45)” with “fourty-five (45) percent”; 2.4. Amending Section 516.5 LOT AREA by adding the following and renumbering as necessary: “b) Despite Section 516.5(a) if the owner of land proposed to be subdivided pays to the District prior to the time of subdivision approval, an amount of $5,000 per additional Lot
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 35 Page 2 of 2
to be deposited in the Community Amenity Reserve Fund, the minimum lot area required is three hundred and fifty (350) square metres. c) Section 516.5(b) applies exclusively to the property located at 5547 Trail Avenue, legally described as Lot 13 Block 11 District Lot 303 Plan VAP8400 PID: 010-092-561.” 2.5. Amending Section 516.6 SITING OF BUILDINGS AND STRUCTURES by adding the following figure: Figure showing rear parcel area and siting of laneway home:
READ A FIRST TIME THIS 16TH DAY OF September, 2020
READ A SECOND TIME THIS 16TH DAY OF December, 2020
PUBLIC HEARING HELD THIS 16TH DAY OF February, 2021
READ A THIRD TIME THIS DAY OF, 2021 APPROVED BY THE MINISTRY OF TRANSPORTATION AND HIGHWAYS THIS DAY OF, 2021
ADOPTED THIS DAY OF, 2021
Mayor Corporate Officer
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 36 Item 8.2 (a)
REQUEST FOR DECISION
TO: Mayor and Council MEETING DATE: March 17, 2021
FROM: Corporate Officer
SUBJECT: Certification of Alternative Approval Process Results and Adoption of Loan Authorization Bylaw No. 594, 2020 (Public Works/Parks Operations Centre) FILE NO: 4200 / 3900-594,2020
RECOMMENDATIONS
1. That the report of the Corporate Officer, with attached certificate of elector response forms results, for the Loan Authorization Bylaw No. 594, 2020 (Public Works/Parks Operations Centre) Alternative Approval Process, be received.
2. That Council proceed with consideration of adoption of Loan Authorization Bylaw No. 594, 2020 (Public Works/Parks Operations Centre).
PURPOSE To bring forward the results of the Alternative Approval Process; and, To consider adoption of Loan Authorization Bylaw No. 594, 2020.
OPTIONS 1. Endorse the above recommendations. 2. Defer pending some other action.
DISCUSSION Context/Background At its September 2, 2020 meeting, Council gave first, second and third reading to Loan Authorization Bylaw No. 594, 2020 (Public Works/Parks Operations Centre).
At its December 16, 2020 meeting, Council passed the following resolution:
“That a fair determination of the estimated number of qualified electors in the District of Sechelt is 8603; and that the deadline for receipt of Electoral Response Forms under the Loan Authorization Bylaw No. 594, 2020 (Public Works/Parks Operations Centre) Alternative Approval Process, is February 26, 2021, at 4pm; and that the Alternative Approval Process Elector Response Form be approved, as amended, for Loan Authorization Bylaw No. 594, 2020 (Public Works/Parks Operations Centre).”
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 37 In keeping with Council’s above direction, the Alternative Approval Process (AAP) was administered. Eligible electors in the District of Sechelt were given the opportunity to express their opposition to Bylaw No. 594, 2020 by submitting an Elector Response Form either in person, via the mail box located outside of the municipal hall, by email, mail, or fax.
The AAP process allows the District to proceed with adoption of Bylaw No. 594, 2020, unless at least 10% of qualified electors state their opposition to proceeding without going to a referendum. Council previously made a fair determination that the number of qualified electors in the District is 8603. The 10% threshold is therefore 860.
A total of 509 valid Elector Response Forms were received by the deadline of February 26, 2021, at 4 pm.
Given that the District did not receive valid Elector Response Forms surpassing the 10% threshold, electoral approval of the proposed project has been achieved. It would therefore be in order for Council to proceed with considering adoption of Bylaw No. 594, 2020.
Strategic Plan Goal #6 - Improving governance and communication Goal #7 - Improving operations and infrastructure
Policy Implications Both the process for adopting Loan Authorization Bylaw No. 594, 2020 and the related Alternative Approval Process are prescribed under the Community Charter and Local Government Act. The Corporate Officers “Certificate of Elector Response Forms Results” is attached, as required under statute.
Once Bylaw No. 594, 2020 is adopted, there is a one month quashing (challenge) period, after which the bylaw is sent back to the Inspector of Municipalities for their final certificate of approval.
Financial Implications There are no financial implications with the AAP itself.
Once a certificate of approval has been received from the Inspector of Municipalities, staff will bring forward a further report to present Council with borrowing options.
Communications Statutory Notices informing residents of the AAP were published in two consecutive issues of both local newspapers, along with other articles and information about the proposed project. The communications plan also included: • distributing information on the District’s web site and social media; • producing an informative video and distributing through social media;
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 38 • holding a Facebook live event at the Operations yard where staff gave a tour of the existing facilities, provided a summary of the proposed project and answered questions live; • answering questions from the public received via email, telephone and social media.
Respectfully submitted,
Jo-Anne Frank Corporate Officer
Attachments: 1 - Certificate of Elector Response Forms Results
Reviewed by: A. Allen, Director of Planning & Development X Reviewed by: D. Douglas, Director of Financial Services X Reviewed by: K. Dhillon, Director of Engineering and Operations X Reviewed by: J. Rogers, Communications Manager Approved by: A. Yeates, Chief Administrative Officer X
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 39 ATTACHMENT 1
DISTRICT OF SECHELT CERTIFICATE OF ELECTOR RESPONSE FORMS RESULTS Loan Authorization Bylaw No. 594, 2020 (Public Works/Parks Operations Centre)
I, Jo-Anne Frank, Corporate Officer, as the person assigned responsibility for corporate administration under section 148 of the Community Charter, have determined and hereby certify the results of the Alternative Approval Process that was conducted to obtain the approval of the electors for Loan Authorization Bylaw No. 594, 2020 (Public Works/Parks Operations Centre), as follows:
860 10% of electors within the District of Sechelt 509 Number of valid elector response forms received before the deadline of February 26, 2021, at 4:00 pm. and in accordance with section 86 of the Community Charter, the approval of the electors has been obtained.
Dated at Sechelt, BC, this 3rd day of March, 2021
Jo-Anne Frank, Corporate Officer
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 40 Item 8.2 (b)
DISTRICT OF SECHELT LOAN AUTHORIZATION BYLAW NO. 594, 2020 (PUBLIC WORKS/PARKS OPERATIONS CENTRE)
A bylaw to authorize the borrowing of the estimated cost for the Public Works and Parks Operations Centre.
WHEREAS it is deemed desirable and expedient to complete the design and construction of the Public Works and Parks Operations Centre;
AND WHEREAS the estimated cost of the design and construction of the Public Works and Parks Operations Centre; Including expenses incidental thereto is the sum of three million and eight hundred and forty thousand and seven hundred and twenty dollars ($3,840,720), of which the sum of three million dollars ($3,000,000) is the amount of debt intended to be borrowed by this bylaw;
NOW THEREFORE, the Council of District of Sechelt in open meeting assembled, enacts as follows:
1. The Council is hereby empowered and authorized to undertake and carry out or cause to be carried out the design and construction of the Public Works and Parks Operations Centre; generally in accordance with general plans on file in the municipal office and to do all things necessary in connection therewith and without limiting the generality of the foregoing:
a) To borrow upon the credit of the Municipality a sum not exceeding three million dollars ($3,000,000). b) To acquire all such real property, easements, rights-of-way, licenses, rights or authorities as may be requisite or desirable for or in connection with the design and construction of the Public Works and Parks Operations Centre; 2. The maximum term for which debentures may be issued to secure the debt created by this bylaw is Twenty (20) years.
3. This bylaw may be cited as “Loan Authorization Bylaw No. 594, 2020 (Parks/Public Works Operations Centre)”
READ A FIRST TIME THIS 2nd DAY OF September, 2020
READ A SECOND TIME THIS 2nd DAY OF September, 2020
READ A THIRD TIME THIS 2nd DAY OF September, 2020
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 41 RECEIVED THE APPROVAL OF THE INSPECTOR OF MUNICIPALITIES
THIS 13th DAY OF November, 2020
RECEIVED THE APPROVAL OF THE ELECTORS
THIS 26th DAY OF February, 2021
ADOPTED THIS DAY OF 2021
______Mayor Corporate Officer
I hereby certify that this is a true copy of "Loan Authorization Bylaw No. 594, 2020 (Parks/Public Works Operations Centre) ".
______Corporate Officer
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 42 Item 10.1
REQUEST FOR DECISION
TO: Mayor and Council MEETING DATE: March 17, 2021
FROM: Corporate Officer
SUBJECT: Notice of Motion submitted by Councillor McLean – Sunshine Coast Call to Action FILE NO: 0550
RECOMMENDATIONS
1. That the report from the Corporate Officer regarding a Notice of Motion submitted by Councillor McLean regarding Sunshine Coast Call to Action, be received.
2. That Council consider Councillor McLean’s motion.
PURPOSE To consider a Motion submitted by Councillor McLean.
OPTIONS 1. Endorse or defeat Councillor McLean’s motion as presented. 2. Amend the motion before voting on it. 3. Defer consideration pending some other action.
DISCUSSION Context/Background In keeping with Council’s Procedure Bylaw, Councillor McLean gave notice of motion at the March 3, 2021 Regular Council meeting. The following motion is therefore brought forward for Council’s consideration: “Whereas community members came together on March 1, 2021 to address the housing crisis and drafted the attached Sunshine Coast Call to Action; and Be it resolved that Council endorse the attached Sunshine Coast Call to Action.”
Strategic Plan N/A
Policy Implications This item is brought forward per section 26(2)(a) of Council Procedure Bylaw No. 568, 2018 (Notice of Motion).
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 43 Financial Implications There are no direct financial implications.
Communications N/A
Respectfully submitted, Jo-Anne Frank Corporate Officer
Attachment:
1. Sunshine Coast Call to Action document submitted by Councillor McLean
Reviewed by: A. Allen, Director of Planning & Development X Reviewed by: D. Douglas, Director of Financial Services X Reviewed by: K. Dhillon, Director of Engineering and Operations X Reviewed by: J. Rogers, Communications Manager Approved by: A. Yeates, Chief Administrative Officer X
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 44 ATTACHMENT 1
Sunshine Coast Call to Action UPDATED March 1, 2021
We stand together as community leaders, located within the territories of the shíshálh and Sḵwx̱wú7mesh Nations, expressing our highest concern for the housing crisis afflicting the Sunshine Coast.
As we urgently sustain efforts to overcome a global pandemic, we will give equal and increased urgency to providing safe and secure housing for residents of the Sunshine Coast. The combined pressures of the pandemic and a hyper-inflated housing market have contributed to increasing numbers of unsheltered people, evictions due to house sales, and long waiting lists for a diminishing stock of housing units. This housing crisis is the single greatest threat to equitable and sustainable communities as well as economic development on the Sunshine Coast.
As community leaders, we have a unique and important role in building housing on the Sunshine Coast. We are on the front lines - often providing services to those who are impacted by the housing crisis. Residents and businesses look to us for support as they face stressful situations. Coming together to address this crisis will help us provide guidance, reassurance and a hopeful confidence that we can achieve meaningful change. At the same time, a collaborative approach will allow us to step up our efforts for equity, inclusion, and social justice.
The 2020 Sunshine Coast Housing Needs Report showed that across the Coast, median-earning households are priced out of homeownership and renter households struggle to find available and appropriately priced long-term rentals. The average sales price for a detached dwelling increased by more than 50% between 2016 and 2019. Over that same period, the cost of rent nearly doubled in electoral areas, while it increased by close to 40% in the municipalities. In 2016, there were approximately 1,175 renter and 860 owner households in Core housing Need, living in unacceptable conditions and unable to afford acceptable alternative housing. The 2020 homeless count conducted in Sechelt, Gibsons and Roberts Creek found 84 people living in shelters, “couch surfing,” or living outdoors – up from the 57 people identified in a 2018 count.
It is easy to get overwhelmed by the sense of urgency around these issues, but as local leaders we commit to using this urgency as an opportunity for action and forward momentum, and most importantly as an opportunity to come at these issues with new ways of thinking and acting together. Further, we must look to those with lived experience of housing instability to inform solutions to our collective challenges.
The steps needed to address the housing crisis require a new approach to the construction and use of housing on the Sunshine Coast. In rethinking how we house people, we have an incredible opportunity to create healthier, more equitable and more just communities.
To address the housing crisis, we call on ourselves and all other local community leaders to:
1. Ensure that all actions we take are done through a lens of: decolonization, health and well-being, equity and inclusion, racial and social justice, and ecological integrity.
2. Empower our communities and use our role as leaders to create opportunities for shared understanding, connection, and community building.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 45 3. Facilitate the construction and use of homes to house everyone in our community, regardless of their socioeconomic status.
4. Leverage the interconnection of issues and look for opportunities to solve complex challenges that generate multiple benefits and solutions.
5. Invest our collective resources and experiences to deliver short and long-term solutions that will have the greatest impact and help us go further, faster together.
6. Take meaningful, incremental actions as outlined in the Housing Needs Assessment Implementation Framework before the end of 2021.
This Call to Action was developed with representatives from the following organizations:
1. District of Sechelt 2. Town of Gibsons 3. Sunshine Coast Regional District 4. Shíshálh Nation 5. School District 46 6. MP, Patrick Weiler 7. Community Futures 8. Capilano University 9. Sunshine Coast Regional Economic Development Organization 10. Habitat for Humanity 11. Sunshine Coast Resource Centre 12. Sunshine Coast Foundation 13. Sunshine Coast Tourism 14. Lions Club Housing Society 15. Sunshine Coast Community services 16. Poverty Reduction Plan (Community Resource Centre project) 17. Cover the Coast 18. Urban Matters 19. Salvation Army 20. Sunshine Coast Affordable Housing Society 21. Sechelt Seniors Planning Table 22. Rotary Club Sunshine Coast Sechelt 23. Rotary Club Sechelt 24. Rotary Club Gibsons 25. Coastal Workforce Housing
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 46 Item 10.2
REQUEST FOR DECISION
TO: Mayor and Council MEETING DATE: March 17, 2021
FROM: Development Planning Manager
SUBJECT: Rezoning Application for Multi-Family Development on Mills Road (Westcor Lands)
FILE NO: 3360-2020-02
RECOMMENDATIONS
1. THAT the report from the Development Planning Manager regarding Rezoning Application for Multi-Family Development on Mills Road (Westcor Lands) be received.
2. THAT Council direct staff to prepare a zoning amendment bylaw based on the March 3, 2021 proposal to be considered for first reading at an April 2021 Council meeting.
3. THAT prior to consideration of second reading Council:
a) Request that the applicant to submit the required traffic assessment by a qualified professional engineer to address the threshold in OCP Policy 12.10 as previously requested.
b) Request that the applicant propose a voluntary community amenity contribution in accordance with the policies contained within the Official Community Plan.
PURPOSE
The purpose of this report is to present for Council consideration a revised rezoning application for Lot 12 and Lot 1 on Mills Road, as shown on Attachment 1. Westcor Lands Ltd. has applied to rezone the subject property from Residential 3 (R-3) to Residential 4 (R-4). The revised proposal is for a 34-unit Multi-family townhouse development and has changed substantially since its original iteration. Staff and the applicant’s team have worked hard to adjust the proposed development to align with the OCP and community expectations. The original proposal was for 44 townhouse units (plus 12 secondary suites) and has been reduced to 34 townhouse units (plus 10 secondary suites). This report is a follow up from the report received in June 2020. The 2020 report was for permission to proceed - that the application be referred to relevant stakeholders, agencies, and the APC, and for applicant to host public an information meeting. Staff referred the application
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 47 2 to the APC at the July 2020 meeting and the applicant held the information meeting some months later in December 2020.
OPTIONS
1. That Council adopts the recommendations presented above.
2. That Council rejects the application.
BACKGROUND
Original Proposal
The original zoning amendment proposal was to rezone the subject property from R-3 to R-4, to facilitate the development of 44 townhouse units with 12 secondary suites consisting of: · 11 buildings, each consisting of four attached townhouse units. · 32 three-bedroom townhouse units. · 12 three-bedroom townhouse units including secondary "lock-off" suites. · A central shared green space. As part of that original proposal, a change in land use designation was required from Residential to Multi-family Mixed Residential to allow the proposed density of 44 - 56 units/ha. A reduction to off-street parking requirements from 2 to 1.5 per townhouse and a reduction of the front and rear lot line setback from 7.5 m to 4.6 m was also requested.
Revised Proposal (March 3, 2021)
The revised zoning amendment proposal is to rezone the subject property from R-3 to R-4, to facilitate the development of 34 townhouse units with 10 secondary suites consisting of: · 10 buildings o Six buildings consisting of four attached townhouse units. o Two buildings consisting of three attached townhouse units. o Two buildings consisting of two attached townhouse units (like a duplex). · A total of 34 three-bedroom townhouse units. o 10 of the three-bedroom townhouse units would each have one basement secondary suite. · A central shared green space. With the reduction in units, a change in land use designation is no longer required as the proposal fits within the existing Residential land use designation density limits. A reduction to off-street parking requirements is still being sought as parking will meet the required 2 spaces per townhouse, but not the 1 space per secondary suite. Also a reduction of the front and rear lot line setback from 7.5 m to 4.6 m is still requested.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 48 3 Site and Surrounding Area
Table 1: Site Information Applicant / Owner Westcor Lands Ltd. Civic Address 5410 Mills Road Legal Description Lot 12 Block E and F District Lot 4294 Plan 20152, PID: 006-834-701; and Lot 1 District Lot 4294 Plan EPP58295, PID: 030-979-889 Size of Property Total 1.73 ha (Subject Area 1.0 ha) DP Areas DPA 7 - Multiple Family Residential Zoning Designation Existing: Residential 3 (R-3) Proposed: Residential 4 (R-4) OCP Designation Existing: Residential Proposed: Multi-family/Mixed Residential
The subject property is located on the east side of Mills Road in the West Sechelt neighbourhood. The parent parcels are 1.73 ha, and the subject area of this rezoning application is the 1.0 ha portion between Christian Road and Bligh Road. The surrounding land uses are presently single-family residential with lots with sizes ranging from 500 m2 to 2,000 m2 and larger. The portion of Lot 12 to the south of Bligh Road is the subject of a related rezoning application (File no. 3360-2020-03).
ANALYSIS
Official Community Plan
Criteria for Evaluating Official Community Plan Amendments Part Six of the OCP provides criteria for the consideration of amendments to the OCP where Official Community Plan amendments will be reviewed in accordance with the following criteria:
a) the use is in the best long-term interests of the community as a whole; b) the community has been consulted and the proposed use has a high level of support in the community; c) the proposed use is consistent with the overall vision for the community and local neighbourhood; d) there is a demonstrated need for the use in light of projected population and employment trends and other available sites in the community; e) the proposed use is suitable for the site and compatible with adjacent land uses; f) water and sewer, transportation and other community services are available and are not negatively affected; g) the proposal puts forward creative, sustainable, and innovative design approaches. Land Use Designation The subject property is designated as Residential in Schedule C: Future Land Use of the Official Community Plan (OCP). The Residential designation supports serviced single-family residential
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 49 4 use with secondary suites and allows for intensive residential use (duplex, laneway/coach homes, and townhouse) on larger lots subject to rezoning (Policy 5.6). Density The revised proposed development reaches 34 units/ha, which fits within the 35 units/ha for duplex and townhouse units anticipated by the existing Residential land use designation. Therefore, no change in land use designation is required.
Table 2: Density Summary Existing R-3 Zone 11 units/ha Based on 900 m2 minimum lot size. Original Proposed Development 44 units/ha Revised Proposed Development 34 units/ha Increase in Density 23 units/ha Additional 23 units over base density. Policy 5.28 provides direction for considering higher density through the provision of additional open space, affordable or special needs housing or other amenities as outlined in policies 5.17 to 5.27. Site-specific density and building forms, amenity/affordable housing contributions and other appropriate conditions, will be determined through the rezoning process. The property is located within the Urban Containment Boundary (UCB) and identified as a Priority Growth Area where additional residential density can be considered.
Revised Proposal Issues
With the reduction in townhouse units, site density in relation to OCP policies is more effectively addressed. While the site layout design and buffering has been altered further work can be done to improve the fit. It is noted that site density in relation to community expectation may still be a factor, and the forms of tenure of the dwellings is unresolved. As staff have noted previously, these concerns do not relate to multi-family vs. single-family as the existing Residential land use designation provides support for intensive residential use (duplex, laneway/coach homes, and townhouse) on larger lots subject to rezoning. The OCP identifies this as a primary growth area, however, the development pattern was established in the rural area and with open ditches and no sidewalks there remains a slightly rural feel. While there are some transit options, and the area could potentially be walkable into Sechelt by some, the area remains largely vehicle dependent. There are policies contained within the OCP that can speak to multi-family dwellings with density bonus and contribution to the community. The revised proposal no longer exceeds the density threshold in the OCP. It is an attempt to address the significant concerns expressed by the neighbours and noted by the APC. This revised version makes the proposal consistent with the OCP Residential land use designation and is suitable for preparing a zoning amendment bylaw for consideration of first reading.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 50 5 Housing Needs Report and Implementation Framework
The Sunshine Coast Housing Needs Report (November 2020) among other sources makes it apparent that there is a need for housing across the Sunshine Coast. This is particularly accurate within Sechelt. Rental housing is important, and should this application proceed staff recommend the use of either rental tenure zoning regulations or housing agreements registered on the title of some, or all, of the units. While there has been some discussion with the applicant on rental needs, there has not yet been the opportunity to discuss this in detail. The residential rental tenure zoning authority was enacted by the Province in 2018. It can be applied to an area, a building, or units within a building which have a residential use. The zoning restricts the form of tenure to (long term) rental only so residential units cannot be occupied by the owner. A local government may, by bylaw, enter into a housing agreement with a landowner to address affordable housing and special needs housing as per Section 483 of the Local Government Act. The agreement can address matters such as the form of tenure of the housing units, rents and leases, sale prices, and administration and management of the housing units. Housing agreements are commonly used to secure affordable housing for specific groups. The following are implementation suggestions from the Housing Needs Report Implementation Framework that can be considered should development of this site continue: · Expand the use of density bonusing beyond the C-2 zone to other zones near the town centre to secure more non-market and primary market rental units for target groups like seniors, singles, families, and workforce housing. · Consider using inclusionary zoning to require a minimum of units in new developments outside the town centre to be affordable rental or attainable homeownership units, secured through housing agreements and restricted to buyers approved by an affordable housing agency. · Review land use, densities, and servicing to consider expanding the special infill areas through pre-zoning, with restrictions on short term rentals. · Allow the development of secondary suites and lock-off units in attached or multi-family forms of housing, such as townhouses, duplexes, apartments, etc. · For new secondary suites and/ or garden suites, consider using section 219 covenants to require units to be used for long-term rental for a set period of time. · Offer cash-in-lieu criteria as a contribution option under density bonusing to secure more contributions to the Affordable Housing Reserve Fund. · Review suitable contribution targets for community amenity contributions to be paid to the Affordable Housing Reserve Fund and update the Amenity Contribution Policy to provide clarity for developers. Secondary Suites For the revised proposal 10 of the townhouse units contain secondary suites. Recent changes to the BC Building Code have enabled the provision of secondary suites within townhouse units. At this time, the R-4 zone does not permit secondary suites and a site-specific amendment may be required to permit this use.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 51 6 Currently secondary suites, when part of a single-family home, are not counted as additional units for the purpose of density limits. Given the greater demands placed on shared outdoor space and other services within a denser multi-family setting, further analysis is required to assess the potential impacts of secondary suites within multi-family housing. Amenity Contributions and Affordable Housing Policy 5.17 of the OCP encourages all applicants to include community amenities in their proposals as voluntary contributions in exchange for an increase in density. It is acknowledged that development cost charges do not cover the full range of facilities and services demanded by citizens, including upgraded parks, community facilities, fire halls, affordable housing, etc. Developers may choose to provide contributions to offset the burden placed on existing taxpayers due to increased demand for community amenities. Planning staff will negotiate with the applicant a mutually agreeable amenity contribution in accordance with the policy direction provided by the OCP and present to Council as the process develops. Amenity contributions encouraged by the OCP include, but are not limited to: · Affordable, Accessible and Special Needs Housing units/land or cash-in-lieu · Youth or family-oriented amenities (i.e. facilities) · Recreation amenities or community meeting spaces · Contributions to library services · Senior or special needs amenities (i.e. elder care services) · Open space preservation and rehabilitation, particularly environmentally sensitive and/or unique areas · Waterfront walkways, public plazas, piers · Public art · Preservation of historic structures · Additional usable parkland above the 5% minimum subdivision requirement · Other amenities as agreed upon by Council. It is noted that this neighbourhood, while within the urban containment boundary and priority growth area, does not contain amenities associated with higher density areas such as a network of sidewalks, bicycle lanes, trails, and developed parks. Additional density at this scale will create additional demand for amenities in the neighbourhood and affect existing residents. As areas transition from lower to higher density the demand for amenities can exceed the supply. Outside of general taxation, local governments have few options to fund the capital cost of amenities. Increasing property taxes to provide amenities needed due to new development can result in inequities between existing and new residents. So, many municipalities have looked for amenity contributions to pay some of the costs associated with new development. Therefore, staff recommend that Council seek a suitable amenity contribution proportionate with the increase in density. Traffic Study Policy 12.10 of the OCP requires that a Traffic Impact Assessment (TIA) be required for all new development generating more than 50 new vehicle trips during peak hours. The applicant will be required to submit an assessment, prepared by a qualified engineer, to determine if this
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 52 7 threshold is being exceeded. To date, the applicant has not agreed to this suggestion and staff are seeking formal Council direction.
Zoning Bylaw
The subject property is zoned R-3: Residential 3 which is intended for low-density residential development. The applicant has applied to rezone a portion of Lot 12 and Lot 1 to R-4: Residential 4. The R-4 zone is intended for multi-family dwellings in the form of apartments and townhouses and generally suitable for the proposed development. Density limits are regulated in the R-4 zone as follows:
Table 3: R4 Density Regulations (Section 529, Bylaw No. 25) Apartments 50 units/ha Townhouses 40 units/ha Apartments/Townhouses with Housing Agreement 83 units/ha
With the reduction to 34 units/ha for townhouses, the revised proposal would now conform to the R4 zone density regulation. A comparison of the existing R-3 zone and the proposed R-4 zone is provided below:
Table 4: Zoning Analysis Current Zoning (R-3) Proposed Zoning (R-4) Permitted Uses Single-Family Dwelling, Multiple-family Dwelling, Secondary Suite, Secondary Suite (site specific) Home Occupation, Home Occupation Short Term Rental, 2nd Single-Family Dwelling on lots >2000 m2 Min. Lot Size 900 m2 1,000 m2 2000 m2 without sewer service Max. Lot Coverage 20% on lots > 2000 m2 53% (incl. parking and driveways) 35% on lots < 2000 m2 Front Setback 5.0 m 7.5 m (4.6 m proposed) Rear Setback 5.0 m 7.5 m (4.6 m proposed) Internal Side Setback 1.5 m and 3.0 m 3.0 m (for townhouses) External Side Setback 3.0 m No change Accessory Building Setback 1.0 m No change Max. Building Height Principal: 10.5 m No change Accessory: 6.0 m Off-Street Parking 2 per Dwelling 2 per Dwelling 1 per Secondary Suite 1 per Secondary Suite
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 53 8 Development Variance Permit
To facilitate the proposed development while using the R-4 zone a variance is required for two aspects of the development. Front and Rear Setback The R-4 zone requires a 7.5 m setback for buildings from the front lot line (Christian Road/Bligh Road). The applicant is seeking a reduction to 4.6 m to facilitate the proposed siting of the townhouse buildings. Off-Street Parking Part 11 of Zoning Bylaw No. 25 requires 2 off-street parking spaces per townhouse dwelling. An additional space would be provided for townhouse units with a secondary suite. This results in 78 parking spaces being required for 44 units (34 townhouse units and 10 secondary suites). 68 parking spaces are provided and a variance to parking is being requested for the revised proposal for the elimination of the 10 parking spots required for the secondary suites.
Development Permit
Development Permit Area 7: Multiple Family Residential is established to regulate the form and character of multi-family development and applies to all lands designated in the OCP or zoned for multiple-family use. This includes townhouse, apartment, or mixed housing forms with more than three attached residential units per property.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 54 9 DPA 7 provides guidelines to achieve the following objectives:
· To support a variety of housing forms that provide appropriate and affordable housing for all segments of the population. · To ensure a high quality of urban design and livability for all higher-density housing. · To use a distinctive design character to create identifiable neighbourhoods. · To ensure that new development is compatible with surrounding uses. Staff recommend that approval-in-principle of the development permit be a condition of bylaw adoption and this will be formalized as the process develops. This allows a greater degree of certainty that the proposed form and character of the building will be consistent with community expectations.
Subdivision
The proposed development will require the subdivision and amalgamation of the subject properties (Lot 1 and Lot 12). A 5% park dedication or cash-in-lieu must be provided as part of the subdivision process in accordance with Section 510 of the Local Government Act.
Works and Services
Subdivision and Development Control Servicing Standards Bylaw No. 430, 2003 regulates the provision of works and services required at the time of development of land. Owners are required to provide works and services on the portion of the road adjacent to the site being developed, up to the centre line.
Strategic Plan
The application supports the following Council strategic priorities: Enhancing Community Livability The provision of ground-oriented attached housing directly supports priority 3.2:
Providing a mix of housing types throughout the District that provide options for a range of needs and incomes. Managing Growth Effectively By supporting development within Primary Growth Areas to more efficiently utilize existing infrastructure this application supports the intent of strategic priority 4:
Commit to managing growth in a way that stewards scarce resources, protects environmentally sensitive areas, and provides appropriate and sustainable housing and employment opportunities.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 55 10 Policy Implications
Integrated Community Sustainability Plan (ICSP) This application meets the intent of Sustainable Community Development by being located within the Priority Growth Area and increasing the diversity of housing types. Official Community Plan This proposal exceeds the density and housing forms contemplated under the Residential land use designation. Am amendment to the OCP is required to facilitate the proposed density of 36 to 46 units/ha.
Financial Implications
Development Cost Charges All developments are required to pay DCCs at the time of subdivision or building permit as required by Development Cost Charges Bylaw No. 554, 2016. The following DCCs apply to the proposed development:
Table 5: Development Cost Charges Use Drainage Sewer Roads Parks Water Total Townhouse (per $1,667 $700 $9,245 $3,565 $20.10 per m2 $15,177 per unit) of gross floor unit area Plus Water X ~4,250 m2 DCC of of GFA ~$85,425
Based on the above rates and 34 townhouse units a total of $516,018 in DCCs plus approx. $85,425 for Water would be due prior to building permit issuance. Ultimately, DCCs for water services are determined by the Sunshine Coast Regional District. Amenity Contributions Additions to statutory reserve account for affordable housing and amenity contributions may be realized if the applicant chooses to provide CAC's. CACs may be secured by development agreement and due prior to building permit issuance.
Communications
Should Council direct staff to procced with drafting bylaw amendments further review of the application will be undertaken. Referrals may be sent to all relevant agencies and groups including, but not limited to, the Advisory Planning Commission, West Sechelt Community Association, Sechelt Fire Department and Ministry of Transportation and Infrastructure.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 56 11 SUMMARY AND CONCLUSION
The applicant is proposing to rezone a portion of the subject property from R-3 to R-4. The purpose of this application is to facilitate the development of 34 townhouse units and 10 secondary suites. Planning staff note that the revised proposal is now consistent with the OCP Residential land use designation, and there is no OCP amendment being required or sought. Staff recommend that a zoning amendment bylaw be drafted based on the revised March 3, 2021 proposal for 34 units. The draft zoning amendment bylaw would be brought to a Council meeting in April 2021 for consideration of first reading, and to initiate the referral process. The bylaw would then be referred to the usual stakeholders and agencies. It would also be referred to the Advisory Planning Commission (APC) and to the community association again as the revised proposal has substantially changed from the original.
Respectfully submitted,
Ian Holl, MCIP, RPP Development Planning Manager
Attachments:
1 - Site Maps – Figures 1 - 3 2 - Applicant Revised Proposal Package – March 3, 2021
Reviewed by: A. Allen, Director of Planning & Development X Reviewed by: K. Dhillon, Director of Engineering & Operations X Reviewed by: D. Douglas, Director of Financial Services X Reviewed by: J. Frank, Corporate Officer X Approved by: A. Yeates, Chief Administrative Officer X
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 57 12 ATTACHMENT 1
Figure 1 Location Map
Figure 2 OCP Designation Map
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 58 13 Figure 3 Zoning Map
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 59 ATTACHMENT 2
WESTCOR LANDS LTD
5410 REZONING APPLICATION 34 UNIT TOWNHOME DEVELOPMENT 5410 MILLS ROAD, SECHELT, B.C.
FOR REVIEW ONLY MARCH 03, 2021
WAISSBLUTH ARCHITECTURE OFFICE INC. 311-314 West Cordova St, Vancouver B.C | 604 612 5095 | [email protected] District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 60 PROJECT DATA: 5410 MILLS ROAD, SECHELT, BC
GENERAL: ADDRESS: 5410 Mills Road Sechelt BC V0N 3A7
LEGAL DESCRIPTION: LOT 1 DISTRICT LOT 4294 GROUP 1 NEW WESTMINSTER DISTRICT PLAN EPP58295
PARCEL IDENTIFIER: 030-979-889
ZONING: CURRENT PROPOSED R-3 Residential R-4 Multifamily/Mixed Residential
OCP LAND USE: Residential
LOT AREA: 108, 353 SF (10,066 SM) (1.01 Hectares)
R-3 ZONING: (For Reference) R-4 ZONING: ALLOWABLE ALLOWABLE PROPOSED
HEIGHT: Principle BLDG 34.4' (10.5 M) HEIGHT: Principle BLDG 34.4' (10.5 M) Principle BLDG 34.4' (10.5 M) *Building heights vary. Maximum 34.4' (10.5m) Accessory BLDG 19.7' (6.0 M) Accessory BLDG 19.7' (6.0 M)
SITE DETAILS: SITE DETAILS: Site area 21,528 SF (2,000 SM) ( 0.20 Hectares) minimum Site area 10,764 SF (1,000 SM) (0.10 Hectares) minimum 108,353 SF (10,066 SM) (1.01 Hectares) Site width 75.5' (23 M) minimum Site width 82.0' (25 M) minimum 386.6' (117.8 M) Site depth Not Specified Site depth Not Specified 281.2' (85.7 M) Building coverage 20% Building coverage Not Specified 23%
MAX SITE COVERAGE: 21,671 SF (2,013.3 SM) (0.20 Hectares) 20% of Lot MAX SITE COVERAGE: 81,262 SF (7,549.5 SM) (0.75 Hectares) 75% of Lot 11,759 SF (1092 SM) (0.11 Hectares) Concrete Walkway Incl. Buildings, Driveways Incl. Buildings, Driveways 29,688 SF (2758 SM)(0.28 Hectares) Parking Coverage & Parking & Parking 22,848 SF (2125 SM)(0.21 Hectares) Building coverage 64,295 SF (5,975 SM) (0.60 Hectares) 60% of Lot area GROSS FLOOR AREA: 43,341 SF (4,026.5 SM) (0.40 Hectares) at 0.4 FAR
GROSS FLOOR AREA: 108,353 SF (10,066 SM) (1.01 Hectares) at 1.0 FAR 45,730 SF (4,250 SM) (0.42 Hectares) 34 - 2 Level (3 Bedroom) units 45,730 SF (4,250 SM) (0.42 Hectares) = 0.42 FAR (Proposed FAR) 34 - Townhomes (OCP Allowable 35 Units / Hectare)
FLOOR AREA RATIO: 0.4 FAR FLOOR AREA RATIO: 1.0 FAR 0.42 FAR *District of Sechelt Bylaw No. 492, 2010, OCP
SET BACKS: SET BACKS: Front lot line 16.4' (5.0 M) Front lot line 24.6' (7.5 M) 15.0' (4.6 M) Relaxation Required Rear lot line 16.4' (5.0 M) Rear lot line 24.6' (7.5 M) Not Applicable Side lot line 10.0' (3.0 M) Side 1 Side lot line 10.0' (3.0 M) 15.0' (4.6 M) 5.0' (1.5 M) Side 2 10.0' (3.0 M) Side abuts a street 10.0' (3.0 M) Side abuts a street OFF STREET PARKING: 2 stalls per dwelling unit - 72 Stalls / 36 units required 2 stalls per dwelling unit - 68 Stalls provided / 34 Units *PART ELEVEN - District of Sechelt Zoning Bylaw No. 25, 1987 OFF STREET PARKING: 2 stalls Total parking stalls provided = 68 Stalls * AS PER - Technical Bulletin B19-05, BCBC 2018 Revision Secondary Suites 1 additional stall
FAR CALCULATIONS: BREAKDOWN (GFA) FAR CALCULATIONS: SUMMARY UNIT BLOCK GROSS FLOOR AREA UNIT BLOCK GROSS FLOOR AREA UNIT BLOCK GROSS FLOOR AREA
BLOCK A: BLOCK E: BLOCK I: Number of 2 Unit Buildings: 2 (4 Total Units) 3 Bedroom Unit 1 1,345 SF (125 SM) 3 Bedroom Unit 14 1,345 SF (125 SM) 3 Bedroom Unit 29 1,345 SF (125 SM) Number of 3 Unit Buildings: 2 (6 Total Units) Unit 2 1,345 SF (125 SM) Unit 15 1,345 SF (125 SM) Unit 30 1,345 SF (125 SM) Number of 4 Unit Building: 6 (24 Total Units) 2,690 SF (250 SM) Unit 16 1,345 SF (125 SM) 2,690 SF (250 SM) Total Number of Building Units: 34 Unit 17 1,345 SF (125 SM) 5,380 SF (500.0 SM) 2 Level (3BR) Units (34 Units) BLOCK B: BLOCK F: BLOCK J: Area of each floor: 672 SF (62.5 SM) 3 Bedroom Unit 3 1,345 SF (125 SM) 3 Bedroom Unit 18 1,345 SF (125 SM) 3 Bedroom Unit 31 1,345 SF (125 SM) Area of each building: 1,345 SF (125 SM) Unit 4 1,345 SF (125 SM) Unit 19 1,345 SF (125 SM) Unit 32 1,345 SF (125 SM) Unit 5 1,345 SF (125 SM) Unit 20 1,345 SF (125 SM) Unit 33 1,345 SF (125 SM) Total area: 45,730 SF (4,250 SM) Unit 6 1,345 SF (125 SM) 4,035 SF (375.0 SM) Unit 34 1,345 SF (125 SM) FAR: 0.42 5,380 SF (500.0 SM) 5,380 SF (500.0 SM) BLOCK C: BLOCK G: 3 Bedroom Unit 7 1,345 SF (125 SM) 3 Bedroom Unit 21 1,345 SF (125 SM) Unit 8 1,345 SF (125 SM) Unit 22 1,345 SF (125 SM) Unit 9 1,345 SF (125 SM) Unit 23 1,345 SF (125 SM) 4,035 SF (375.0 SM) Unit 24 1,345 SF (125 SM) 5,380 SF (500.0 SM) BLOCK D: BLOCK H: 3 Bedroom Unit 10 1,345 SF (125 SM) 3 Bedroom Unit 25 1,345 SF (125 SM) Unit 11 1,345 SF (125 SM) Unit 26 1,345 SF (125 SM) Unit 12 1,345 SF (125 SM) Unit 27 1,345 SF (125 SM) Unit 13 1,345 SF (125 SM) Unit 28 1,345 SF (125 SM) 5,380 SF (500.0 SM) 5,380 SF (500.0 SM)
TITLE 5410 MILLS ROAD PROJECT DATA 2 SCALE WESTCOR LANDS LTD. District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 61 196'-10" 193'-7" 190'-4" 187'-0" 183'-9" 180'-5" 177'-2" 173'-11" 170'-7" 167'-4" 164'-1" 160'-9" 157'-6" 60m 59m 58m 57m 56m 55m 54m 53m 52m 51m 50m 49m 48m
CIVIC ADDRESS: 5410 MILLS ROAD SECHELT BC V0N 3A7
LEGAL ADDRESS: LOT 1 DISTRICT LOT 4294 GROUP 1 157'-6" NEW WESTMINSTER DISTRICT PLAN EPP58295 48m PARCEL IDENTIFIER: 030-979-889 386'-7" 10'-0"
10'-0" [117.83m] [3.05m] [3.05m] PROPERTY LINE 200'-2" 160'-9" 61m 49m ALLOWABLE SETBACK 203'-5" 62m
164'-1" 24'-6" 24'-6" 50m [7.47m] [7.47m]
261'-0 1/2" [79.57m]
206'-8" [79.77m] 63m 261'-8 1/2" LOT AREA : 108,353 SF / 10,066 SM BLIGH ROAD CHRISTIAN ROAD 167'-4" 51m
210'-0" 64m
170'-7" 28'-0 1/2" [8.55m] 52m
27'-11 3/4" 347'-2 3/4" [8.53m] [105.83m] 24'-6" 24'-6" [7.47m] [7.47m]
MILLS ROAD MILLS ROAD 213'-3" 173'-11" 65m 53m 1m CONTOUR LINES 213'-3" 210'-0" 206'-8" 203'-5" 200'-2" 196'-10" 193'-7" 190'-4" 187'-0" 183'-9" 180'-5" 177'-2" 65m 64m 63m 62m 61m 60m 59m 58m 57m 56m 55m 54m ALLOWABLE SET BACKS (R-4)
TITLE 5410 MILLS ROAD SITE PLAN - SETBACKS 8 SCALE 1/64” = 1’-0” WESTCOR LANDS LTD. District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 62 196'-10" 193'-7" 190'-4" 187'-0" 183'-9" 180'-5" 177'-2" 173'-11" 170'-7" 167'-4" 164'-1" 160'-9" 157'-6" 60m 59m 58m 57m 56m 55m 54m 53m 52m 51m 50m 49m 48m
157'-6" 48m
386'-7" 15'-0"
15'-0" [117.83m] [4.57m] [4.57m] PROPERTY LINE 200'-2" 160'-9" 61m 49m PROPOSED SETBACK 203'-5" 62m
164'-1" 15'-0" 15'-0" 50m [4.57m] [4.57m]
261'-0 1/2" [79.57m]
206'-8" [79.77m] 63m 261'-8 1/2" LOT AREA : 108,353 SF / 10,066 SM BLIGH ROAD CHRISTIAN ROAD 167'-4" 51m
210'-0" 64m
170'-7" 28'-0 1/2" [8.55m] 52m
27'-11 3/4" 347'-2 3/4" [8.53m] [105.83m] 15'-0" 15'-0" [4.57m] [4.57m]
MILLS ROAD MILLS ROAD 213'-3" 173'-11" 65m 53m 1m CONTOUR LINES 213'-3" 210'-0" 206'-8" 203'-5" 200'-2" 196'-10" 193'-7" 190'-4" 187'-0" 183'-9" 180'-5" 177'-2" 65m 64m 63m 62m 61m 60m 59m 58m 57m 56m 55m 54m PROPOSED SET BACKS (R-4)
SITE PLAN - SETBACKS TITLE 5410 MILLS ROAD SCALE 1/64” = 1’-0” 9 District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 63 108,353 SF / 1.01 HECTARES PROPOSED UNIT COUNT: 34 UNITS
386'-7" [117.83m]
2 LEVEL UNITS
11 58 10 59 9 60 8 61 A 7 G H 62 I 6 63 5 64 CANOE, KAYAK, & BIKE STORAGE
261'-0 1/2"
[79.57m]
4 65
12 13 14 15 16 17 18 19 20 21 [79.77m] CHRISTIAN ROAD BLIGH ROAD
3 66 261'-8 1/2" 2 67 B CANOE & BIKE GARBAGE & J 1 STORAGE REMOVABLE RECYCLING 68 BOLLARDS PROPERTY LINE 31 32 33 34 35 36 37 3839 40 41 42 43 44 45 46 47 48 SETBACK
22 23 24 25 26 27 28 29 30 49 50 51 52 53 54 55 56 57
D E
C F 28'-0 1/2" [8.55m]
27'-11 3/4" [8.53m] 347'-2 3/4" [105.83m] MILLS ROAD MILLS ROAD
SITE PLAN
TITLE 5410 MILLS ROAD PROPOSED SITE PLAN 10 SCALE 1/64” = 1’-0” WESTCOR LANDS LTD. District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 64 386'-7" [117.83m] 15'-0" 15'-0" [4.57m] [4.57m] 25'-0" 25'-0" [7.62m] [7.46m] [7.69m] [7.62m] 25'-2 3/4" 24'-5 1/2" 38'-5" 38'-5" [11.71m] [11.71m] 35'-0" 35'-0" [10.67m] [10.67m]
A G H I
35'-0" 59'-3 3/4" 76'-10" 14'-0" 76'-10" 59'-7 1/2" 35'-0"
21'-0" [10.67m] [18.08m] [23.42m] [4.27m] [23.42m] [18.17m] [10.67m] 21'-0" [6.40m] [6.40m]
24'-0" [7.32m] 24'-0" [7.32m]
261'-0 1/2"
[79.57m] 76'-10" 76'-10" [23.42m] [23.42m] [79.77m]
261'-8 1/2" CHRISTIAN ROAD BLIGH ROAD
CANOE & BIKE GARBAGE & RECYCLING B STORAGE J REMOVABLE BOLLARDS 15'-0" 35'-0" [4.57m] [10.67m] 35'-0" 15'-0" [10.67m] [4.57m] PROPERTY LINE
SETBACK 35'-0" 35'-0" [10.67m] [10.67m]
D E 35'-0" 35'-0" [10.67m] [10.67m] 38'-3" 14'-0" 76'-10" 14'-0" 76'-10" 14'-0" 37'-8 3/4" [11.66m] [4.27m] [23.42m] [4.27m] [23.42m] [4.27m] [11.50m] C F 32'-6" [9.91m] 57'-7 1/2" 32'-6" 57'-7 1/2"
28'-0 1/2" [9.91m] [8.55m] [17.56m] [17.56m] 15'-0" 15'-0" [4.57m] [4.57m]
27'-11 3/4" [8.53m] 347'-2 3/4" [105.83m]
SITE PLAN - BUILDING BLOCKS TITLE 5410 MILLS ROAD
SCALE 1/32” = 1’-0” 11 District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 65 386 7
117 83
CEDAR Ø 24 Ø CEDAR
CEDAR Ø 48 Ø CEDAR
CEDAR Ø 32 Ø CEDAR
CEDAR Ø 32 Ø CEDAR
MAPLE Ø 52 Ø MAPLE
CEDAR Ø 34 Ø CEDAR
CEDAR Ø 29 Ø CEDAR
MAPLE Ø 44 Ø MAPLE
CEDAR Ø 24 Ø CEDAR
CEDAR Ø 42 Ø CEDAR
CEDAR Ø 68 Ø CEDAR
CEDAR Ø 58 Ø CEDAR
CEDAR Ø 69 Ø CEDAR
CEDAR Ø 48 Ø CEDAR
DECIDUOUS Ø 52 Ø DECIDUOUS
REFERENCE ARBORIST REPORT 21 Ø DECIDUOUS
CEDAR Ø 34 Ø CEDAR
CEDAR Ø 33 Ø CEDAR
CEDAR Ø 89 Ø CEDAR
CEDAR Ø 42 Ø CEDAR
DECIDUOUS Ø 20 Ø DECIDUOUS
CEDAR SPLIT TRUNK Ø 162 Ø TRUNK SPLIT CEDAR
CEDAR Ø 24 Ø CEDAR
CEDAR Ø 49 Ø CEDAR
CEDAR Ø 122 Ø CEDAR
CEDAR Ø 20 Ø CEDAR
CEDAR Ø 24 Ø CEDAR
CEDAR Ø 42 Ø CEDAR
DECIDUOUS Ø 20 Ø DECIDUOUS
CEDAR Ø 20 Ø CEDAR
CEDAR Ø 57 Ø CEDAR
CEDAR Ø 35 Ø CEDAR
CEDAR Ø 41 Ø CEDAR
DECIDUOUS Ø 31 Ø DECIDUOUS
DECIDUOUS SPLIT TRUNK Ø 145 Ø TRUNK SPLIT DECIDUOUS
CEDAR Ø 31 Ø CEDAR
DECIDUOUS Ø 25 Ø DECIDUOUS
ALDER Ø 34 Ø ALDER
CEDAR Ø 104 Ø CEDAR
CEDAR Ø 21 Ø CEDAR
CEDAR Ø 79 Ø CEDAR
ALDER Ø 37 Ø ALDER
CEDAR Ø 28 Ø CEDAR
DECIDUOUS SPLIT TRUNK Ø 53 Ø TRUNK SPLIT DECIDUOUS
CEDAR Ø 73 Ø CEDAR
ALDER Ø 24 Ø ALDER
ALDER Ø 27 Ø ALDER
DECIDUOUS Ø 26 Ø DECIDUOUS
DECIDUOUS Ø 25 Ø DECIDUOUS
DECIDUOUS Ø 33 Ø DECIDUOUS
ALDER Ø 21 Ø ALDER
DECIDUOUS Ø 28 Ø DECIDUOUS
DECIDUOUS Ø 21 Ø DECIDUOUS
DECIDUOUS Ø 29 Ø DECIDUOUS
CEDAR SPLIT TRUNK Ø 65 Ø TRUNK SPLIT CEDAR
CEDAR Ø 26 Ø CEDAR
ALDER Ø 24 Ø ALDER DECIDUOUS SPLIT TRUNK Ø 65 Ø TRUNK SPLIT DECIDUOUS
ALDER Ø 21 Ø ALDER
CEDAR Ø 83 Ø CEDAR
CEDAR Ø 109 Ø CEDAR
ALDER Ø 21 Ø ALDER
ALDER Ø 23 Ø ALDER
ALDER Ø 27 Ø ALDER
ALDER Ø 28 Ø ALDER
CEDAR Ø 44 Ø CEDAR
CEDAR Ø 79 Ø CEDAR
CEDAR Ø 30 Ø CEDAR
DECIDUOUS Ø 22 Ø DECIDUOUS
CEDAR Ø 35 Ø CEDAR
DECIDUOUS Ø 26 Ø DECIDUOUS
ALDER Ø 28 Ø ALDER
MAPLE SPLIT Ø 82 Ø SPLIT MAPLE
CEDAR Ø 21 Ø CEDAR
CEDAR Ø 25 Ø CEDAR
CEDAR Ø 103 Ø CEDAR DECIDUOUS Ø 29 Ø DECIDUOUS
261 0 1 2 DECIDUOUS Ø 23 Ø DECIDUOUS
79 57
ALDER Ø 23 Ø ALDER
CEDAR Ø 36 Ø CEDAR
CEDAR Ø 34 Ø CEDAR
CEDAR Ø 58 Ø CEDAR
DECIDUOUS SPLIT TRUNK Ø 45 Ø TRUNK SPLIT DECIDUOUS
DECIDUOUS Ø 29 Ø DECIDUOUS
CEDAR Ø 23 Ø CEDAR
CEDAR Ø 92 Ø CEDAR CEDAR Ø 101 Ø CEDAR
CEDAR Ø 31 Ø CEDAR CEDAR Ø 64 Ø CEDAR
79 77
261 8 1 2
ALDER Ø 41 Ø ALDER
DECIDUOUS Ø 33 Ø DECIDUOUS
DECIDUOUS Ø 21 Ø DECIDUOUS ALDER Ø 25 Ø ALDER
BLI ROAD
DECIDUOUS Ø 24 Ø DECIDUOUS
DECIDUOUS Ø 21 Ø DECIDUOUS
ALDER Ø 27 Ø ALDER ALDER Ø 28 Ø ALDER
C RISTIAN ROAD
CEDAR Ø 31 Ø CEDAR
CEDAR Ø 48 Ø CEDAR
DECIDUOUS SPLIT TRUNK Ø 93 Ø TRUNK SPLIT DECIDUOUS
CEDAR Ø 57 Ø CEDAR DECIDUOUS Ø 34 Ø DECIDUOUS
CEDAR Ø 48 Ø CEDAR
ALDER Ø 24 Ø ALDER CEDAR Ø 73 Ø CEDAR
ALDER Ø 28 Ø ALDER PROPERT LINE
ALDER Ø 29 Ø ALDER
ALDER SPLIT Ø 39 Ø SPLIT ALDER CEDAR SPLIT TRUNK Ø 121 Ø TRUNK SPLIT CEDAR
SETBACK
ALDER Ø 21 Ø ALDER
CEDAR Ø 117 Ø CEDAR
CEDAR Ø 81 Ø CEDAR
CEDAR Ø 76 Ø CEDAR
DECIDUOUS Ø 31 Ø DECIDUOUS
DECIDUOUS Ø 23 Ø DECIDUOUS
DECIDUOUS Ø 47 Ø DECIDUOUS
CEDAR Ø 58 Ø CEDAR
CEDAR Ø 61 Ø CEDAR
CEDAR Ø 82 Ø CEDAR
ALDER Ø 22 Ø ALDER
ALDER Ø 29 Ø ALDER
DECIDUOUS Ø 23 Ø DECIDUOUS
CEDAR Ø 29 Ø CEDAR
CEDAR Ø 39 Ø CEDAR
CEDAR Ø 58 Ø CEDAR
DECIDUOUS Ø 31 Ø DECIDUOUS
CEDAR Ø 45 Ø CEDAR
CEDAR Ø 49 Ø CEDAR
CEDAR Ø 81 Ø CEDAR
CEDAR Ø 53 Ø CEDAR
CEDAR Ø 81 Ø CEDAR
CEDAR Ø 37 Ø CEDAR
DECIDUOUS Ø 30 Ø DECIDUOUS
DECIDUOUS Ø 24 Ø DECIDUOUS
DECIDUOUS Ø 33 Ø DECIDUOUS
CEDAR Ø 33 Ø CEDAR
ALDER Ø 23 Ø ALDER
CEDAR Ø 79 Ø CEDAR
CEDAR Ø 56 Ø CEDAR
DECIDUOUS SPLIT TRUNK Ø 47 Ø TRUNK SPLIT DECIDUOUS
ALDER Ø 22 Ø ALDER
CEDAR Ø 35 Ø CEDAR
DECIDUOUS Ø 21 Ø DECIDUOUS
CEDAR Ø 85 Ø CEDAR
CEDAR Ø 54 Ø CEDAR
DECIDUOUS Ø 24 Ø DECIDUOUS
DECIDUOUS Ø 25 Ø DECIDUOUS
CEDAR Ø 27 Ø CEDAR
CEDAR Ø 43 Ø CEDAR
CEDAR Ø 159 Ø CEDAR
CEDAR Ø 44 Ø CEDAR
CEDAR Ø 139 Ø CEDAR
CEDAR Ø 73 Ø CEDAR
DECIDUOUS Ø 21 Ø DECIDUOUS
DECIDUOUS Ø 21 Ø DECIDUOUS
CEDAR Ø 24 Ø CEDAR
DECIDUOUS Ø 21 Ø DECIDUOUS
DECIDUOUS Ø 23 Ø DECIDUOUS
CEDAR Ø 21 Ø CEDAR
CEDAR SPLIT Ø 59 Ø SPLIT CEDAR
ALDER Ø 24 Ø ALDER
CEDAR Ø 59 Ø CEDAR
DECIDUOUS Ø 25 Ø DECIDUOUS
CEDAR Ø 31 Ø CEDAR
DECIDUOUS Ø 22 Ø DECIDUOUS
DECIDUOUS Ø 27 Ø DECIDUOUS
DECIDUOUS Ø 22 Ø DECIDUOUS
CEDAR SPLIT TRUNK Ø 83 Ø TRUNK SPLIT CEDAR
DECIDUOUS Ø 25 Ø DECIDUOUS
ALDER Ø 32 Ø ALDER
DECIDUOUS Ø 22 Ø DECIDUOUS
CEDAR Ø 26 Ø CEDAR
ALDER Ø 22 Ø ALDER
ALDER Ø 27 Ø ALDER
ALDER Ø 22 Ø ALDER
DECIDUOUS SPLIT TRUNK Ø 38 Ø TRUNK SPLIT DECIDUOUS
DECIDUOUS Ø 25 Ø DECIDUOUS
CEDAR Ø 21 Ø CEDAR
DECIDUOUS Ø 37 Ø DECIDUOUS
CEDAR C 21 C CEDAR
DECIDUOUS Ø 21 Ø DECIDUOUS
CEDAR Ø 79 Ø CEDAR
DECIDUOUS Ø 21 Ø DECIDUOUS ALDER Ø 24 Ø ALDER
ALDER Ø 27 Ø ALDER DECIDUOUS Ø 22 Ø DECIDUOUS
DECIDUOUS Ø 26 Ø DECIDUOUS
CEDAR Ø 74 Ø CEDAR
ALDER Ø 33 Ø ALDER
DECIDUOUS Ø 26 Ø DECIDUOUS
ALDER Ø 26 Ø ALDER
DECIDUOUS Ø 27 Ø DECIDUOUS
ALDER Ø 29 Ø ALDER ALDER Ø 28 Ø ALDER
28 0 1 2 24 Ø ARBUTUS 8 55
27 11 3 4 8 53 347 2 3 4 105 83
MILLS ROAD MILLS ROAD
EXISTING TREE PLAN
TITLE 5410 MILLS ROAD TREE PLAN 12 SCALE 1/64” = 1’-0” WESTCOR LANDS LTD. District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 66 LANDSCAPE LEGEND 108,353 SF / 1.01 HECTARES
PROPOSED UNIT COUNT: 34 UNITS SYMBOL MATERIAL AREA COMMENTS
SOFTSCAPE
386'-7" TURF 44,058 SF / [117.83m] GRASS 4,093 SM
HARDSCAPE
CONCRETE 11,759 SF / BROOM FINISH WALKWAY 1092 SM CONCRETE 11 58 59 10 ASPHALT 29,688 SF / 9 60 2,758 SM 8 61 A 7 G H 62 I 6 63 5 64
EXISTING TREE TO REMAIN
261'-0 1/2" [79.57m]
4 65
12 13 14 15 16 17 18 19 20 21 [79.77m] CHRISTIAN ROAD BLIGH ROAD 3 66 261'-8 1/2" NEW TREE TO BE PLANTED 2 67 B CANOE & BIKE GARBAGE & J 1 STORAGE REMOVABLE RECYCLING 68 BOLLARDS PROPERTY LINE 31 32 33 34 35 36 37 3839 40 41 42 43 44 45 46 47 48 SETBACK
22 23 24 25 26 27 28 29 30 49 50 51 52 53 54 55 56 57
D E
C F 28'-0 1/2" [8.55m]
27'-11 3/4" [8.53m] 347'-2 3/4" [105.83m] MILLS ROAD MILLS ROAD
LANDSCAPE PLAN
SCHEMATIC LANDSCAPE PLAN TITLE 5410 MILLS ROAD
SCALE 1/64” = 1’-0” 13 District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 67 BROOM FINISHED 5'-0" 5'-0" 5'-0" 5'-0" CONCRETE ENTRY WALKWAY [1.52m] [1.52m] [1.52m] [1.52m] 5'-0" 5'-0" 5'-0" 5'-0" [1.52m] [1.52m] [1.52m] [1.52m] PROPOSED TREE PROPOSED TREE PROPOSED TREE PROPOSED TREE PROPOSED TREE BROOM FINISHED CONCRETE ENTRY WALKWAY
BROOM FINISHED ACCESSIBLE CONCRETE
WALKWAY 5'-0" 5'-0" [1.52m] [1.52m]
EXISTING TREE
EXISTING TREE
PROPOSED TREE EXISTING TREE EXISTING TREE EXISTING TREE PROPOSED TREE
EXISTING TREE 5'-0" 5'-0" [1.52m] [1.52m]
PROPOSED TREE EXISTING TREE EXISTING TREE TURF GRASS PROPOSED TREE PROPOSED TREE
PROPOSED TREE
BROOM FINISHED ACCESSIBLE CONCRETE WALKWAY 5'-0" 5'-0" [1.52m] CANOE AND BIKE [1.52m] STORAGE
ASPHALT ASPHALT OPEN PARKING OPEN PARKING AREA AREA 5'-0" [1.52m] PROPOSED TREE
TITLE 5410 MILLS ROAD LANDSCAPE DETAIL - PUBLIC AMENITY AREA 14 SCALE 3/32” = 1’-0” WESTCOR LANDS LTD. District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 68 ASPHALT OPEN PARKING AREA
BROOM FINISHED ACCESSIBLE CONCRETE WALKWAY 5'-0" [1.52m]
PROPOSED TREE PROPOSED TREE TURF GRASS PROPOSED TREE ASPHALT OPEN PARKING AREA PROPOSED TREE
BROOM FINISHED ACCESSIBLE CONCRETE WALKWAY 5'-0" [1.52m]
PROPOSED TREE PROPOSED TREE TURF GRASS PROPOSED TREE
PROPOSED TREE BROOM FINISHED ACCESSIBLE CONCRETE WALKWAY
5'-0" BROOM FINISHED [1.52m] CONCRETE ENTRY WALKWAY
BROOM FINISHED TURF CONCRETE ENTRY GRASS WALKWAY PROPOSED TREE PROPOSED TREE TURF GRASS
BROOM FINISHED BROOM FINISHED CONCRETE ENTRY CONCRETE ENTRY 5'-0" 5'-0" 5'-0" 5'-0" WALKWAY WALKWAY PROPOSED TREE [1.52m] [1.52m] [1.52m] [1.52m]
PROPOSED TREE EXISTING TREE 5'-0" TURF 5'-0" 5'-0" TURF [1.52m] GRASS [1.52m] [1.52m] GRASS EXISTING TREE PROPOSED TREE EXISTING TREE EXISTING TREE
EXISTING TREE EXISTING TREE EXISTING TREE
EXISTING TREE
LANDSCAPE DETAIL - BETWEEN BUILDINGS TITLE 5410 MILLS ROAD
SCALE 3/32” = 1’-0” 15 District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 69 CHRISTIAN ROAD
MILLS ROAD
BLIGH ROAD
TITLE 5410 MILLS ROAD AERIAL PERSPECTIVE 22 SCALE WESTCOR LANDS LTD. District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 70 AERIAL PERSPECTIVE - MILLS ROAD STREET FRONT TITLE 5410 MILLS ROAD SCALE 23 District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 71 TITLE 5410 MILLS ROAD CHRISTIAN ROAD PERSPECTIVE 24 SCALE WESTCOR LANDS LTD. District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 72 MILLS ROAD PERSPECTIVE TITLE 5410 MILLS ROAD SCALE 25 District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 73 Item 10.3
REQUEST FOR DECISION
TO: Council MEETING DATE: March 17, 2021
FROM: Director of Financial Services
SUBJECT: COVID Safe Restart Fund Grant for Local Governments
FILE NO: 1855
RECOMMENDATIONS
1. That the report from the Director of Financial Services regarding COVID-19 Safe Restart Grant for Local Governments, be received.
2. That Council approve spending approximately $780,392 of the COVID-19 Safe Restart Grant for Local Governments for 2021.
PURPOSE The purpose of this report is to update Council on COVID‐19 Safe Restart Grant for Local Governments, and to seek Council’s approval to spend up to $780,392 of the COVID‐19 Safe Restart Grant for District office improvements, website, wayfinding signage, full implementation of OnBase records management system and other restart projects as outlined in this report.
OPTIONS 1. Endorse the above recommendations. 2. Defer pending some other action.
DISCUSSION
Context/Background The District of Sechelt received $2,563,000 grant under the COVID‐19 Safe Restart Grant for Local Governments. This amount has been transferred to the District, and staff have started planning appropriate costs/revenue replacement to be applied to the grant. At the December 16th, 2020 Council meeting, Council approved spending $81,600 on revenue short falls for 2020 and information technology upgrades necessary for staff to work efficiently from home.
The COVID Safe Restart Grant will support local governments as they deal with increased operating costs and lower revenue due to COVID‐19. It will also ensure local governments can continue to deliver the services people depend on in their communities throughout the pandemic and the post‐COVID recovery period.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 74 Eligible costs are response and recovery costs related to COVID-19 and include, but are not limited to, the following: • facility reopening and operating costs; • emergency planning and response costs; • protective services and bylaw enforcement costs; • programs related to vulnerable populations; • computer and other electronic technology costs; • budgeted revenues that have not been collected. The primary use of this grant is for operational impacts. Grants can only be used for capital in limited circumstances, including: building restart, upgrade and retrofit costs to address COVID; computer, network, and internet system costs to address COVID; and repayment of funds borrowed from a capital reserve fund to address COVID. Each local government must do an annual report on the use of COVID-19 Safe Restart funds and this report must be a schedule to the audited financial statements. The report does not need to be audited as it is a liquidity injection to help local governments deal with COVID related costs. The report should outline the money received, the use of funds during the calendar year, and the remaining balance at the end of the year. The reporting can be done at a very high-level. The annual reporting must be done until such time as the COVID-19 Safe Restart Grant is completely utilized. District staff are recommending that the following be paid for in 2020 from the COVID‐19 Safe Restart Grant:
• Previous years COVID related expenses (Glass) $ 5,373 • Office modifications that lead to social distancing (Glass) o New workstations in the Financial Services Department $ 39,828 o Glass on top of the panels in the middle office $ 11,550 o Dividers in the Planning and Engineering area $ 16,000 • OnBase project implementation $188,000 • Visitor Information Vehicle $ 65,000 • Elevator at Seaside Center $ 65,000 • Website, new with enhanced commerce $100,000 • Occupational Health and Safety $ 40,000 • Training Organizational development: Mental Health $ 15,000 • Accessible washrooms at Writers Festival Office $ 60,000 • Tents (4) $ 30,000 • Wayfinding Signs $102,181 • Digitization of the Sechelt community Archives $ 25,460 • Implementation of PLL (Permitting portion) $ 17,000
Total $ 780,392
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 75 Please see Attachment 1 for Project Information Summary.
Strategic Plan Spending the COVID-19 Safe Restart funds this way aligns with the District being committed to improving the delivery and effectiveness of municipal services and infrastructure throughout the District to meet community needs and to respond to changing conditions.
Policy Implications None.
Financial Implications District staff will continue to review options for spending the COVID‐19 Safe Restart Grant funds in a proprietary way. To ensure full transparency regarding the use of funds, the District will be required to annually report on how it spent the funds until the full grant has been utilized.
Communications None at this time.
Respectfully submitted,
David Douglas, Director of Financial Services
Attachments: 1 - Attachment 1 – Project Information Summary 2 - Attachment 2 – Office Modifications that lead to Social Distancing 3 - Attachment 3 – Mobile Visitor Services Unit
Reviewed by: A. Allen, Director of Planning & Development X Reviewed by: D. Douglas, Director of Financial Services Reviewed by: K. Dhillon, Director of Engineering and Operations Reviewed by: J. Rogers, Communications Manager Reviewed by: J. Frank, Corporate Officer X Approved by: A. Yeates, Chief Administrative Officer X
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 76 ATTACHMENT 1
PROJECT INFORMATION SUMMARY
Previous Years COVID Related Expenses $ 5,373 The amount includes all the glass barriers installed for the District in 2020.
Office Modifications that lead to Social Distancing o Install 7 new workstations in the Financial Services Department creating 7 individual work areas. $ 39,828 o One area of the office has lower panel walls at workstations, looking to add glass on top of the panels in the middle office area. $ 12,000 o Add panels and dividers in the Planning and Engineering areas to create social distancing workspaces. $ 16,000 See Attachment 2 – Office Modifications that lead to Social Distancing.
OnBase Digital Records Management Project Implementation $188,000 The District will award a contract to a firm that will manage the remaining implementation of the OnBase records management project. This will include digitization, file migration , staff training, and preparing go-forward strategy and road map.
Mobile Visitor Services Unit $ 65,000 Please see Attachment 3 – Mobile Visitor Services Unit
Elevator at Seaside Center $ 65,000 The facility currently does not allow for accessible access to the upper level. By installing an elevator, it will allow accessible access to events happening on the mezzanine.
Website, New with Enhanced Commerce $100,000 This proposal is for a complete rebuild of the website, a maintenance contract and offsite hosting. The website is our single most important communications tool. At a time when our staff and our community are working remotely and practicing social distancing to limit face-to-face interactions, a robust website with easy to find information and broad capabilities is more important than ever. The budget has been increased to include additional commerce.
Occupational Health and Safety $40,000 Throughout the COVID-19 pandemic the Human Resources department has seen an increase in occupational health and safety related concerns; including a need for new health and safety protocols that considered staff schedules, building maintenance, employee support and overall health and safety precautions for all employees. ORCA is an Occupational Health and Safety consultancy that specializes in providing effective solutions to ensure worker safety. ORCA is committed to supporting the District through a revision of our JOHS committee, supporting our crew talks and providing training manuals specific to each position at the District to support each employee in their role, and to ensure they are trained to perform their job safely. With the
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 77 COVID-19 relief funding, we believe ORCA will be able to keep our health and safety requirements in line with WorkSafe BC and provide staff with the necessary training to maintain this level of safety.
Training Organizational development: Mental Health $15,000 The COVID-19 pandemic created a change in the way the District functions. This change created stress on all employees in different ways. This stress is largely due to the drastic change that took place in moving to remote working and additional concerns for employee health and safety. However, this also led to a decrease in effective communication and therefore less employee connections and support. Through the COVID-19 relief fund, the Human Resources department would like to focus on employee mental health with additional training in communication and teamwork. Currently our forecasted budget for training will be spent on management and leadership training (also much needed as we move forward); however it leaves little in the way of support for employees as they continue to navigate the ongoing changes brought on by COVID-19. As we look ahead, there will be more remote working as well as employees returning to work. The Human Resources department would like to proactively support employees with specific training on effective communication, building high performance teamwork and dealing with difficult conversations.
Accessible washrooms at Writers Festival Office $60,000 The international Festival of the Written Arts attracts thousands of visitors to Sechelt each year. The festival does not have adequate washroom facilities for the number of visitors. The park and theatre could be used for more events and accommodate more visitors with washroom improvements.
a. Make washrooms accessible: i. Widen pathway to washrooms including retaining wall ii. Replace sink and toilet and add change table iii. Paint iv. Install outdoor lights v. Signs
Tents (4) $30,000 Commercial grade tents to be used at events and in public spaces.
Wayfinding Signs $102,181 Nine new wayfinding signs will be placed in locations that follow the visitor’s route into Sechelt and direct them to key features such as our downtown shops, our three waterfronts, our parks and our visitor information centre. The addition of five pedestrian signs in our two waterfronts and downtown will help pedestrians and cyclists find the amenities they need.
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 78 Digitization of the Sechelt Community Archives $25,460 A contractor will provide the labour, resources, timeline, defined process, and quality control parameters to successfully complete this scanning project for District of Sechelt Archives.
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 79 ATTACHMENT 2
HR
24-0" DRAFT ONLY
PANEL 36"W x 54"H PANEL 36"W x 54"H PANEL 36"W x 54"H PANEL 36"W x 54"H PANEL 36"W x 54"H PANEL 36"W x 54"H PANEL 36"W x 54"H
DAVID 71-1/2" 36"W x 54"H 36"W x 54"H PANEL PANEL 36"W x 54"H PANEL 36"W x 54"H PANEL 36"W x 54"H PANEL 36"W x 54"H PANEL 9'6.0"
108-0" MANAGER OF FINANCE SERVICES SITE DIMENSION 29" X 70" 29" X 70" 29" X 70" 29" X 70" 29" X 70" 29" X 70" 29" X 70" CORPORATE OFFICER 72"W x 54"H
24" X 41" 24" X 41" 24" X 41" 24" X 41" 24" X 41" 24" X 41" 24" X 41" PANEL 72"W x 54"H PANEL 72"W x 54"H PANEL 72"W x 54"H PANEL 72"W x 54"H PANEL 72"W x 54"H PANEL
43'6.0" SITE DIMENSION ADD 7 WORKSTATIONS N LO 77CWI T SECHELT,2ND FLOOR - 5797 COWRIE ST. BC - V0N 3A0 - DISTRICT OF SECHELT
PROJECT #: 9448
REVISIONS
1 01.27.21 V.01 - ORIENTATION DS
2 02.12.21 V.02 - ORIENTATION DS
3
4
5
6
7
8
Plan is for furniture layout, planning and installation purposes. Not for construction. Do not scale off drawing.
COPYRIGHT RESERVED This plan and design are, and at all times remain, the exclusive property of Heritage Office Furnishings, and cannot be used or reproduced without written consent. Written dimensions shall have precedence over scaled dimensions. Contractors/Clients shall verify and be responsible for all dimensions and conditions on the job site. Heritage shall be informed of any variation from the dimensions and conditions on the drawing. Contractors/Clients are responsible for ensuring compliance with all local, national and international building codes.
1588 Rand Avenue Vancouver, BC V6P 3G2
T: 604.688.2381 F: 604.689.5388 www.heritageoffice.com
QUOTE #: REVISION #: V.02
PO #:
INSTALLATION DATE:
SALES CONTACT: JOHN HILL
PROJECT MANAGER: ZEN BELLOT
DRAWN BY: DATE: DS 01/19/2021
AUDIT BY: DATE: TBD TBD
PLOT SIZE: DWG. NO: 24" x 36"
SCALE: ID-01 NTS
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 80 2 STATIONS - CONTENTS
TS712UPHX
CANT CANT 3 @ DIVIDER SCREENS 24/42 24/42 BBF/15 BBF/15 29/70/4P 29/70/4P 5 @ PANELS IT MANAGER 117.5000
3 @ HEIGHT ADJUSTABLES + RETURNS SC/42/66 30-0" 182-3/4" DRAFT ONLY 70.6000
29/70/4P DARWYN BBF/15 24/42 CANT
TS712UPHX
CANT CANT
24/42 24/42 75.6000 BBF/15 BBF/15 BBF/15 BBF/15 BBF/15 24/48 24/48 24/48 29/70/4P 29/70/4P N UCL UCL UCL 29/70/4P 29/70/4P 29/70/4P 241.3000 , BC - V0N 3A0
MP/60 MP/60 MP/60
E6NM6012 E6NM6012 E6NM6012 SC/42/66 31-7/8" 182-3/4"
MANAGER OF ENGINEERING SERVICES 29/70/4P 29/70/4P BBF/15 BBF/15 24/42 24/42 CANT CANT
TS712UPHX WASHROOM H/C TS712UPHX INF. CENTRE 530 244
29/70/4P SC/42/66 29/70/4P 29/70/4P CANT CANT ANGELA LETMAN UCL ENTRANCE MUNICIPAL PLANNER 112.4000 24/42 24/42
24/42 100 BBF/15 STAIRWELL BBF/15 WASHROOM WOMEN WASHROOM MEN STAIRWELL 159.0000 158.8000 158.3000 B/5BBF/15 BBF/15 BBF/15 420 COMMUNICATIONS BBF/15 242 246 24/42 132.6000 24/42 MANAGER ANDREW 24/42 2ND FLOOR - 5797 COWRIE ST. - SECHELT FLOOR PLAN ADDITIONS DISTRICT OF SECHELT CANT MOVE DOOR 29/70/4P 29/70/4P MECH.ROOM
29/70/4P CANT CANT 540 47.4000 HALL/VEST.
240 PROJECT #: 9448 51-7/8" REVISIONS 124.5000 71.6000 125.5000 1 01.27.21 V.01 - 7 STN ORIENTATION DS 205-0" 2 02.12.21 V.02 - 7 STN ORIENTATION DS
3 03.05.21 V.03 - ADDITIONS DS
COFFEE ROOM 4
5 PS PS 30-0" 33-1/8" 6
29/70/4P 29/70/4P 29/70/4P 7 UCL CANT CANT 8 RC 30/72 MEETING ROOM
24/42 Plan is for furniture layout, planning and installation 24/42 24/42 SH/42 36-0" RECEPTIONHALL purposes. Not for construction. Do not scale off drawing. AMIA AMIA AMIA 211
BBF/15 COPYRIGHT RESERVED BBF/15
BBF/15 PS 200 This plan and design are, and at all times remain, the STORAGE PS exclusive property of Heritage Office Furnishings, and cannot be used or reproduced without written consent. PS BBF/15 BBF/15 AMIA AMIA PS Written dimensions shall have precedence over scaled dimensions. Contractors/Clients shall verify and be 24/42 24/42
SH/42 responsible for all dimensions and conditions on the job 29/70/4P site. Heritage shall be informed of any variation from the
UCL dimensions and conditions on the drawing. Contractors/Clients are responsible for ensuring
RC STORAGE
29/70/4P 29/70/4P 30/72 compliance with all local, national and international CANT CANT building codes.
ANDREW YATES 24/42 MAYOR'S OFFICE PS BBF/15 PS
36-0" 1588 Rand Avenue Vancouver, BC PS BBF/15 V6P 3G2 BBF/15 AMIA BBF/15 AMIA PS
24/42 T: 604.688.2381 BBF/15 24/42 24/42 SH/42 F: 604.689.5388 www.heritageoffice.com UCL RC
30/72 29/70/4P 29/70/4P 29/70/4P CANT CANT HR QUOTE #: REVISION #: PS V.03 PS
PO #: 24-0"
INSTALLATION DATE:
DAVID 71-1/2" SALES CONTACT: JOHN HILL
PROJECT MANAGER:
9'6.0" ZEN BELLOT 108-0" MANAGER OF FINANCE SERVICES SITE DIMENSION 29/70/4P 29/70/4P 29/70/4P 29/70/4P 29/70/4P 29/70/4P 29/70/4P BBF/15 BBF/15 BBF/15 BBF/15 BBF/15 BBF/15 BBF/15 CORPORATE OFFICER UCL UCL UCL UCL UCL UCL UCL DRAWN BY: DATE: 24/41 24/41 24/41 24/41 24/41 24/41 24/41 DS 01/19/2021
AUDIT BY: DATE: TBD TBD
PLOT SIZE: DWG. NO: 43'6.0" 24" x 36" SITE DIMENSION
SCALE: ID-01 NTS
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 81 DRAFT ONLY , BC - V0N 3A0
3 @ HEIGHT ADJUSTABLES + RETURNS 3 @ HEIGHT ADJUSTABLES + RETURNS 2ND FLOOR - 5797 COWRIE ST. - SECHELT FLOOR PLAN ADDITIONS DISTRICT OF SECHELT
PROJECT #: 9448
REVISIONS
1 01.27.21 V.01 - 7 STN ORIENTATION DS
2 02.12.21 V.02 - 7 STN ORIENTATION DS
3 03.05.21 V.03 - ADDITIONS DS
4
5
6
7
8
Plan is for furniture layout, planning and installation purposes. Not for construction. Do not scale off drawing. 2 STATIONS - CONTENTS 2 STATIONS - CONTENTS COPYRIGHT RESERVED This plan and design are, and at all times remain, the exclusive property of Heritage Office Furnishings, and cannot be used or reproduced without written consent. Written dimensions shall have precedence over scaled dimensions. Contractors/Clients shall verify and be responsible for all dimensions and conditions on the job site. Heritage shall be informed of any variation from the dimensions and conditions on the drawing. Contractors/Clients are responsible for ensuring compliance with all local, national and international building codes.
42" W x 66" H MOBILE WHITEBOARD 1588 Rand Avenue Vancouver, BC 42" W x 66" H P V6P 3G2 ANEL T: 604.688.2381 F: 604.689.5388 www.heritageoffice.com
QUOTE #: REVISION #: V.03
PO #:
INSTALLATION DATE:
SALES CONTACT: JOHN HILL
PROJECT MANAGER: ZEN BELLOT
DRAWN BY: DATE: DS 01/19/2021
AUDIT BY: DATE: TBD TBD
PLOT SIZE: DWG. NO: SCREENS & PANELS 24" x 36"
SCALE: ID-02 NTS
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 82 Steelcase Flex Marker Board Example
Solid Divider with Wheels Example
Clear Divider Example
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 83 ATTACHMENT 3
Business Case
2021 Capital Budget Request
Mobile Visitor Services Unit
Submitted: Julie Rogers Department: Administration Date: December 10, 2020
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 84
Executive summary
The COVID-19 Safe Restart Grant funds are provided to Sechelt to address pandemic-related expenses and aid the municipality in restarting the economy. A key component to our economy is tourism and related visitor services.
Tourism is the core of Sechelt’s economy--and without it many of our local businesses will not survive. With the dramatic drop in visitors in 2020, many of our local businesses are struggling to remain open. Without these businesses, there are no jobs and there is no growth. Growing our tourism will effectively help businesses thrive, expand, and grow too. We can take care of our citizens and take care of our community by doing what is necessary to stabilize and grow our economy.
During the current Public Health Orders, visitor services have focused on asking travelers to NOT come to Sechelt while reminding them of how great it will be when travel is permitted. They have also offered services to locals who want to explore their own community.
Staff have been investigating a new location for the Visitor Information Centre for some time, and it continues to be a priority to move this service to a more visible location with better parking options. Additionally, the Centre’s current proximity to the Respiratory Assessment Clinic has proved problematic for visitors and staff.
A mobile visitor services vehicle would allow staff to work out of Davis Bay or Friendship Park in the short- term, and it will provide much needed mobile services in the long-term. When travel is permitted again, the vehicle can be used to expand visitor services to other locations during events and over long weekends. We can reach more tourists by going directly to them rather than waiting for them to come to us.
Type of project. This project will maintain existing visitor services in the short-term and expand visitor services in the long-term.
Project deliverables: A mobile Visitor Information Centre that can be used Coast-wide.
Benefits/outcome of the project: Short-term service continuity and long-term service expansion.
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 85
Cost and funding source: $45,000 - $65,000 COVID relief funds.
Risks: Vehicle maintenance on a used vehicle will increase operating costs of the municipal fleet.
1 Problem/Opportunity
The goal of visitor services is to:
1. Encourage longer stays 2. Encourage return visits 3. Encourage local spending.
The immediate use for a mobile visitor services van would be to allow our visitor services staff to operate in a location away from the COVID testing clinic. As soon as travel is permitted again, it will assist staff in reaching more visitors.
Once staff can move back into the Visitor Information Centre at Seaside, the van could continue to be used on weekends and for special events with the existing staff allocation.
Expanding visitor services to local hot spots, to go to where the visitors are, will help reach more visitors, meet our goals, and contribute to the stability and growth of our tourism economy. This proposal is in alignment with the strategic direction of Destination BC: to provide visitors with mobile services.
The vehicle would be wrapped in Sunshine Coast Tourism branding to make it more noticeable, and it could be available for other communities to use at a cost.
2 Program/Project Deliverables
Expand Sechelt visitor services to allow staff to attend local events and Sechelt hot spots.
Visitor services staff will be able to take the mobile unit to the beaches and parks on long weekends and attend community events. The unit could be lent out to other communities (at a cost-recovery rate) for their events, where they can continue to promote Sechelt and the Sunshine Coast amenities and services. The fee will help with the maintenance cost of the vehicle.
To have a mobile unit operating in key locations, in addition to the current Visitor Information Centre, could double the number of visitors served this summer. This has the potential to lead to longer stays, return visits, and increased local spending.
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 86 The cost of the vehicle is estimated at $55,000 if a suitable used vehicle can be located. An electric vehicle or hybrid would be ideal. Other considerations for the purchase include the space needed to store and transport brochures and promotional material as well as a toilet and fridge for staff. It would be ideal if staff had a toilet for their own use.
3 Risk Assessment
Risks Mitigation strategy Vehicle maintenance costs • Vehicle inspection prior to purchase • User fees charged to other communities for cost recovery.
4 Cost Benefit Analysis
Financial analysis $35,000 - $55,000 for a vehicle
$10,000 for modification, repairs and branding
Insurance: approximately $2,000
Fuel: TBD
Maintenance: dependent on the age and warranty of the vehicle
Revenue is possible but unknown at this time.
Qualitative analysis As many events are moving outdoors for the foreseeable future and many of Sechelt’s events were already outdoor events, this is an excellent opportunity to jumpstart the plan to provide mobile services to Sechelt visitors and perhaps Sunshine Coast visitors.
5 Project Work Plan
Upon budget approval, staff will begin a search for a suitable used vehicle. Purchase decisions will be made by the manager of Public Works and will include input from Sunshine Coast Tourism.
The goal is to purchase a vehicle as soon as possible and begin using it immediately; however, this is dependent on a suitable vehicle being available. Staff will not compromise on the vehicle condition to meet deadlines.
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 87 A vehicle wrap can be done in a matter of days and by a local contractor.
6 Capital Asset Management Plan
The vehicle will become a part of the District’s fleet and will be managed according to the asset management practices of the fleet program.
7 Strategic Alignment
Council Strategic Goal number 1: Promoting Economic Prosperity. 1.5 states: “Continuing to support the work of Sunshine Coast Tourism and leverage opportunities to promote tourism and enhance the visitor experience in Sechelt.”
This project also aligns with the Sunshine Coast Tourism Destination Development Strategy which includes the provision of mobile services on the Coast.
Destination BC’s Visitor Experience Strategy highlights an evolving visitor service delivery to include a mobile service delivery.
8 Public Art / beautification
In branding the vehicle there is an opportunity to feature local artwork on the vehicle and in the materials distributed.
9 Social Procurement
As Sechelt’s visitor service, this vehicle is itself an opportunity to highlight some of our local artisans and local culture.
10 Images
A Sechelt Visitor Centre mobile services unit might look something like this. It would be branded with Sunshine Coast Tourism and Sechelt logos and images of Sechelt.
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 88
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 89 Item 10.4
REQUEST FOR DECISION
TO: Mayor and Council MEETING DATE: March 17, 2021
FROM: Director of Planning and Development
SUBJECT: Development Permit 2017-30 West Porpoise Bay Estates Extension
FILE NO: 3060-20, 2017-30
RECOMMENDATIONS
1. THAT the report by the Director of Planning and Development titled Development Permit 2017-30 West Porpoise Bay Estates Extension be received.
2. THAT Development Permit 2017-30 be extended until August 21, 2022.
PURPOSE To seek Council resolution to extend previously issued Development Permit 2017-30 until August 21, 2022.
OPTIONS 1. Endorse the above recommendation. 2. Choose not to extend permit.
DISCUSSION
Context/Background A Council resolution to issue a development permit for RTC West Porpoise Bay Estates was granted in 2019 with conditions. Several factors, including the COVID-19 pandemic, have led the developer to request an extension to the permit, which is supported by the Director of Planning and Development. Pursuant to Planning and Development Procedures Bylaw 568, 2018 a Council resolution is required to extend the permit. The development permit contains the same conditions and is recommended to be extended to provide continuation of the project. The applicant has requested an extension to August 21, 2022, which is a one and a half year extension.
Strategic Plan Not applicable to an extension request.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 90 Policy Implications Not applicable to an extension request.
Financial Implications Not applicable to an extension request.
Communications The adjacent strata corporation will be notified upon extension.
Respectfully submitted, Andrew Allen Director of Planning and Development
Attachments:
1 – DP 2017-30
Reviewed by: A. Allen, Director of Planning and Development X Reviewed by: D. Douglas, Director of Financial Services X Reviewed by: K. Dhillon, Director of Engineering and Operations X Reviewed by: J. Frank, Corporate Officer X Approved by: A. Yeates, Chief Administrative Officer X
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 91 ATTACHMENT604 885 1986 1
PO Box 129, 5797 Cowrie St, 2nd Floor Sechelt, BC V0N 3A0 www.sechelt.ca DISTRICT OF SECHELT DEVELOPMENT PERMIT NO. 2017 – 30
Original Date of Issuance: February 6, 2019 Date of Renewal: March 17, 2021 Date of Expiration: August 31, 2022 1. This Development Permit is issued to:
(a) West Porpoise Bay Estates Ltd. 6652 Gale Avenue North Sechelt BC V0N 3A5
2. This Development Permit is issued subject to compliance with all the applicable Bylaws of the District of Sechelt except as specifically varied or supplemented by this Permit.
3. This permit applies to the lands within the District of Sechelt described below:
Lot 1, District Lot 304, Plan EPP70047 (PID 030-116-201)
4. The Property is in a designated Development Permit Area: (a) Development Permit Area #3 – Marine, Foreshore and Shoreline Areas (b) Development Permit Area #4 - Rocky Beach Front/Escarpment, Rockfall and Upland Slope Hazards (c) Development Permit Area #5- Steep Slopes (d) Development Permit Area # 7 – Multiple Family Residential Form and Character.
5. This Development Permit applies to following works on the Property:
(a) Construction of six buildings and a total of 80 residential units. 6. If construction for the development permitted by this Permit does not substantially commence by August 31, 2022, this Permit shall lapse. 7. Notice of this permit shall be filed at the Land Title Office under the authority of Section 503 of the Local Government Act and upon such filing, the terms of this permit or any amendment hereto shall be binding on all persons who acquire an interest in the lands affected by this permit.
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 92 Page 2 of 3
CONDITIONS OF PERMIT 1. That the property be developed in accordance with the following drawings prepared by Tyler Schmidt Architect, dated for 02/06/2019 submission, and contained within Schedule A to DP 2017-30: (a) Site Plan -Roof Plan ASK-1; (b) Site Plan contours and sections ASK 1.1; (c) Building Sections ASK-2 to ASK-6; (d) Building Elevations-South ASK-7; (e) Building 5 and 6 Roof Plan, Levels 1-3, Level 4 and entrance ASK-8; (f) Parkade, and Building 5 and 6 north and south elevations ASK-9; (g) Building 5 Elevation (east and west) ASK-10; (h) Building 5 Entry Level and Parking ASK-11; (i) Building 5 Parkade at Level 108 ASK-12; (j) Building 5 Parkade and Roof Plan ASK-13 (k) Level P1 Parking Plans ASK-14 to ASK-17; (l) Level 1 Floor Plan Building 7-10 ASK-18; (m) Entry level 2 Building 7-10 ASK-19 (n) Level 3 Floor Plan Building 7-10 ASK-20; (o) Level 4 Roof Plan ASK 21; (p) South Elevation Building 7-10 ASK-22; (q) Building Material Key ASK-23; (r) West Elevation Building Type 2 ASK-24; (s) East Elevation Building Type 2 ASK-25. 2. That the property be developed in general compliance with the following Landscaping plan and specifications prepared by Jonathan Losee Ltd. (landscape architect), dated 2018, JUL 18 and Contained within Schedule B of DP 2017-30: (a) L-1 Landscape Master Plan; (b) L-2a Landscape Plan – west; (c) L-2b Landscape Plan – centre; (d) L-2c Landscape Plan – east; (e) L-2d Green Roof Plan. 3. That the property be developed in accordance with the information, analysis and recommendations prepared by GeoPacific Consultants Ltd. And contained within Schedule C of DP 2017-30, which includes:
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 93 Page 3 of 3
(a) Their report titled “Geotechnical Report- Proposed Residential Development, 5778 Marine Way, Sechelt, BC.”, dated July 5, 2017; (b) Their letter titled “Town of Sechelt Comments, Proposed Multi-Family Development 5778 Marine Way, dated January 25, 2018; and Appendix D: Landslide Assessment Assurance Statement, dated January 26, 2018 (c) Their letter titled “Geo-technical comments-proposed Multi-family development 5778 Marine Way”, dated January 8, 2019. 4. A landscape bond, equivalent to the estimated cost of the landscaping works, in the amount of $89,007.38, shall be secured for a period of up to two years following installation of the landscaping plan contained in Schedule B of this Permit. 5. A tree covenant shall be registered on the waterfront portion of the property that is 15.0 metres upland of the highest high water mark of the Sechelt Inlet shoreline. 6. All onsite exterior lighting shall be downcast and energy efficient. 7. All units shall be constructed to an adaptable standard. 8. That the notification and pre-blast survey area required as per District of Sechelt Blasting Permit be extended to 75m for any blasting activity required as part of this development. 9. That the owner(s) establish an access agreement with the neighbouring strata to ensure unimpeded access for their residents along Road B as identified on Site Plan – Building Parcels 2016 attached to and forming part of the Development Permit. 10. That a Section 219 Covenant be registered that notes the proximity of the water aerodrome (float planes) to the development site. 11. That the building and development renderings be included as part of Schedule A of the Development Permit.
THIS DEVELOPMENT PERMIT IS NOT A BUILDING PERMIT.
AUTHORIZING RESOLUTION #______PASSED BY COUNCIL THE 17TH DAY OF MARCH, 2021
Authorizing Signature:
Andrew Allen Director of Planning & Development
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 94 Item 10.5
REQUEST FOR DECISION
TO: Mayor & Council MEETING DATE: March 17, 2021
FROM: Director of Financial Services
SUBJECT: Sechelt Public Library Funding and Service Agreement
FILE NO: 2240
RECOMMENDATIONS 1. That the report from the Director of Financial Services regarding the Sechelt Public Library Funding and Service Agreement be received.
2. That Council approve the proposed Sechelt Public Library Funding and Service Agreement.
PURPOSE
The purpose of this report is to provide an updated draft funding and service agreement for Council’s consideration and approval.
OPTIONS 1. Council may approve the proposed recommendation. 2. Council may make changes to the proposed agreement.
DISCUSSION Context/Background
Staff from the District of Sechelt (DoS), Sechelt Indian Government District (SIGD), Sechelt Library and the SCRD have met several times over the past year to discuss the draft Sechelt Public Library Service Agreement, which is attached for consideration (Attachment 1).
Several sections of the new draft Agreement have been updated or modernized by the various partners, such as the “Schedule A” from the Sechelt Library, the addition of Schedule B which outlines the funding apportionment, the addition of Section 2.6 which outlines the process if the Library has a drop in Provincial funding, and amendments/addition to section 1.2 and 1.3 on payment terms.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 95 Sechelt Library conducted a significant review of their budget which resulted in a 5 year budget request that includes the following increases: a 2.5% for 2021, 4% for 2022, 3% for 2023-2025. The draft agreement has been updated to reflect these new figures.
The funding and service agreement has been approved by Sunshine Coast Regional District and Sechelt Indian Government District and is now being presented to the District of Sechelt for approval.
Strategic Plan This report supports open, transparent and accountable governance included in the Strategic Plan.
Policy Implications Not applicable
Financial Implications
The Sechelt Public Library presented their budget to Committee of the Whole on Wednesday March 10, 2021. Included in their budget was the increases listed above and the dollar values are listed in the following table:
2020
(Base 2021 2022 2023 2024 2025 Amount)
Total $828,720 $849,438 $883,416 $909,918 $937,216 $965,332
The District will pay the following to fund the library over the next 5 years 2021 to 2025:
2020 2021 2022 2023 2024 (Base Amount) 2025
DOS 536,758 549,223 570,950 587,829 605,207 623,099
Total $828,720 $849,438 $883,416 $909,918 $937,216 $965,332
Communications Council’s decision will be communicated to all parties to the agreement and, if approved, the agreement will be forwarded for signing.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 96
Respectfully submitted,
David Douglas Director of Financial Services
Attachments: 1- Sechelt Public Library Draft Funding Agreement
Reviewed by: A. Allen, Director of Planning & Development X Reviewed by: K. Dhillon, Director of Engineering and Operations X Reviewed by: D. Douglas, Director of Financial Services Reviewed by: J. Rogers, Communications Manager Reviewed by: J. Frank, Corporate Officer X Approved by: A. Yeates, Chief Administrative Officer X
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 97 ATTACHMENT 1
FUNDING AND SERVICE AGREEMENT
SECHELT PUBLIC LIBRARY
This Agreement dated for reference the _____ day of ______, 2021.
BETWEEN:
SUNSHINE COAST REGIONAL DISTRICT As Represented by: Area A- Egmont/Pender Harbour; Area B- Halfmoon Bay; and Area D- Roberts Creek 1975 Field Road Sechelt, BC V0N 3A1
(the "Regional District")
AND: SECHELT INDIAN GOVERNMENT DISTRICT Box 740 Sechelt, BC V0N 3A0
(the “SIGD”)
AND: DISTRICT OF SECHELT Box 129 Sechelt, BC V0N 3A0
(the “District’)
(referred to collectively as the “Funders”)
AND: SECHELT PUBLIC LIBRARY Box 2104 Sechelt, BC V0N 3A0
(the “Library”)
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WHEREAS:
A. The Regional District and the District have the authority under Section 176(1)(c) of the Local Government Act “to provide assistance for the purposes of benefitting the community or any aspect of the community” and under Section 21(a) of the Community Charter “to provide assistance in accordance with the agreement”.
B. In addition, the Regional District and District have established library services for Egmont / Pender Harbour, Halfmoon Bay and Roberts Creek.
C. SIGD has the authority under the Sechelt Indian Band Self-Government Act and the Sechelt Indian Government District Enabling Act to provide assistance for the purposes of benefitting the community.
D. The Funders wish to enter into a five year Funding and Service Agreement (the “Service Agreement”) with the Library for the purpose of providing library services as noted in Schedule A.
E. The authority under legislation to grant assistance includes the ability to provide a grant-in-aid and the Funders wish to provide certainty up to and including the year 2025 under this Service Agreement.
F. The Library is an Association, formed by the Province of British Columbia, under the “Library Act”, and has the authority to enter into this Service Agreement under Section 2 of the Library Act.
NOW THEREFORE, in consideration of the mutual promises set out herein, the parties agree as follows:
1.0 Funding Commitment
1.1 The Funders’ objective for funding the Library, is to provide surety and stability for local government support.
1.2 The Funders shall provide assistance to the Library, within the ‘terms’ set out in Section 4.0, in the years 2021 to 2025 inclusive. The 2020 amount will be used as the base for funding apportionment in the amount of $ 828,720 In years 2021 to 2025, the Funders’ assistance will provide increases on the 2020 base amounts, rounded to the nearest dollar as shown below, and payable as per related agreement:
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2020 (Base 2021 2022 2023 2024 2025 Amount) Area A $48,803 $46,553 $48,394 $49,825 $51,298 $52,815 Area B 140,583 146,553 152,350 156,854 161,491 166,265 Area D 87,784 91,958 95,596 98,422 101,332 104,328 SIGD 14,792 15,151 16,125 16,988 17,888 18,826 DOS 536,758 549,223 570,950 587,829 605,207 623,099 Total $828,720 $849,438 $883,416 $909,918 $937,216 $965,332
1.3 The District of Sechelt will pay the annual amounts outlined in Section 1.2 over four equal payments, at the beginning of each quarter. 30% for each of the first two quarters and 20% for each of the last two quarters.
The Sunshine Coast Regional District will pay the annual amounts outlined in Section 1.2 over four equal payments, at the beginning of each quarter.
The Sechelt Indian Government District will pay the annual amounts outlined in Section 1.2 over two equal payments, the first payment will be January 5th and the second payment will be May 31st.
1.4 The District of Sechelt does not impose restrictions on the Sechelt Public Library as to how it’s portion of the funds are applied toward operating or capital purchases.
2.0 The Library Agrees
2.1 The Library shall provide the library services set out in Schedule A to all residents within the jurisdictional boundaries of the Funders. Unless specifically indicated otherwise, such services shall be provided free of charge. The Library acknowledges and agrees that the funds provided pursuant to this Service Agreement shall only be used for the purpose of operating the library.
2.2 The Library shall not assign any services, as outlined in Schedule A, during the term of the service agreement, unless mutually agreed upon by the Funders. All Parties acknowledge any assignment would be a modification of the agreement, and executed per Section 4.0.
2.3 The Library shall provide a preliminary report on the current year’s operating results and the coming years budget to the Funders by November 1 of each year, and final operating
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results report by January 15 of each year detailing how the funds were used for the previous year as set out in Schedule A.
2.4 The Library, should there be a surplus of funds (10% or less of operating expenses), will provide details to the Funders of how the surplus will be used, as outlined in Schedule A.
2.5 If there is a reduction of Library Services, due to unforeseen events, which causes a significant surplus (10% or more of operating expenses), the funders reserve the right to reduce or reallocate funding by an agreed to amount for the following year. If a reduction is made, Funders agree to share in the reduction on the same percentage allocation as per funding allocation outlined in Section 1.2 of this Service Agreement.
2.6 If there is a reduction in annual funding from the BC Provincial Government, Ministry of Education (for Per Capita Operating Grant, Resource Sharing Grant, BC One Card Grant and Equity and Literacy Grant), to levels less than was received in 2020 ($77,183 Cdn), the Library reserves the right to request additional funds to cover the reduction. If the request is not granted, then the Library reserves the right to invoke a reduction in service hours as per Schedule A #1.
2.7 Requests for “additional” capital or one-time special operating projects outside of the funding provided per Section 1.2 will be provided in writing as part of the reporting at November 1 of each year. All “additional” funding requests from the Library to the Funders will be presented with an individual business case analysis, as part of the individual Funders’ budget processes. In the event of a surplus, consideration of funding for capital or one-time special operating projects, must first come from surplus funds.
2.8 The Library shall indemnify and hold harmless the Funders, and its directors, councillors, officers, employees, successors and assigns, against and from any and all actions, causes of actions, claims, suits, costs and expenses of any kind arising from any property damage, or personal or bodily injury, arising from or connected with the provision of the Library Services, and for any breach of this Service Agreement by, or from any act or omission of the Library or its invitees, licensees, employees, agents, contractors, officers or any other person for whom the Library is liable, provided that claims, damages, losses, costs and expenses arising out of the independent negligent acts of the Funders shall be exempt from the indemnification provisions of this Service Agreement.
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2.9 No provision or purpose of this Service Agreement shall be construed to create a partnership or joint venture relationship, or an employer-employee, landlord-tenant or principal agent relationship between the Funders and the Library.
2.10 Under the terms of the Library Lease Agreement and pertaining to the Lessor/Lessee relationship, Sections 2.8 and 2.9 would not apply to the Regional District or SIGD.
3.0 Counterparts
3.1 This Service Agreement may be executed in any number of original counterparts, with the same effect as if all the Funders had signed the same document, and will become effective when one or more counterparts have been signed by all the Funders and delivered to each of the Funders. All counterparts shall be construed together and evidence only one agreement, which, notwithstanding the dates of execution of any counterparts, shall be deemed to be dated the reference date set out above, and only one of which need to be produced to any purpose.
4.0 Terms
4.1 This Service Agreement may be renewed, modified or terminated only with the express written consent of each party.
4.2 The Funders may, by mutual consent, review and modify the funding assistance allocation, within the total outlined in Section 1.2, before September 30 in any year.
4.3 The Parties shall agree to meet six months prior (June 2024) to the expiration of the current Service Agreement to negotiate renewal of a future funding agreement.
4.4 Any one of the Funders or the Library, by giving written notice to the other parties before September 30 in any year, may terminate or modify their participation in this Service Agreement, effective December 31 of that year.
4.5 In the event any party provides notice of termination or a modification from the Service Agreement, all Funders will agree to meet within 30 days to discuss the reasons for the termination or modification, the impact it will have on funding and the library service, and the terms of this Service Agreement.
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4.6 If any of the Funders withdraws from this Service Agreement, and in the event that “additional” capital or one-time special operating projects funding has been approved over more than one year, regardless of withdrawal all parties commit to their share of the “additional” capital or one-time special operating projects funding.
5.0 Dispute Resolution
5.1 Mediation
Where there is an unresolved dispute arising out of this Service Agreement, then, within 7 days of written notice from one party to the other, or such time as agreed to by both parties, the parties will participate in good faith in order to resolve and settle the dispute. In the event that the parties are unable to resolve the dispute within 14 days of the first written notice, or such other time period agreed to by both parties, each party will agree to use a mutually agreed upon independent mediation practitioner versed in the resolution of commercial disputes. Each party will bear their own costs of the mediation process.
5.2 Arbitration
The parties may, by mutual agreement, participate in resolving all unresolved disputes arising out of or in connection with this Service Agreement, or in respect of any legal relationship associated therewith, or derived or entered into, by arbitration. Arbitrator shall be mutually agreed upon by the participants. Matters not settled through the process in Section 5.1 within 45 days notice of the dispute may go to arbitration unless the parties agree to extend the 45 day period. Each party will bear its own costs of the arbitration regardless of the arbitrator’s decision. The Arbitrator’s decision will be final and binding on all parties.
Signatures
This Sechelt Library Funding and Service Agreement has been executed on behalf of the Local Government by the Mayor, Chair or Chief, and the duly authorized Corporate Officers pursuant to a resolution of Council in the case of a municipality or by a Board, with Area A, B, and D represented, in the case of a Regional District, and on behalf of the Sechelt Public Library by the Chair and the Chief Librarian.
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SECHELT PUBLIC LIBRARY: ) ) ) ______) Chair ) ) ) ______) Director of Sechelt Public Library )
) SUNSHINE COAST REGIONAL ) DISTRICT: ) ) ) ______) Director Area A – Egmont/Pender Harbour Chair ) ) ) ______) Director Area B – Halfmoon Bay Corporate Officer ) ) ) ______) Director Area D – Roberts Creek
SECHELT INDIAN GOVERNMENT ) DISTRICT: ) ) ) ______) Chief ) ) ) ______) Chief Administrative Officer )
DISTRICT OF SECHELT: ) ) ) ______) Mayor ) ) ) ______) Corporate Officer )
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SCHEDULE ‘A’
Description of Library Services
1. Open to the public library service at forty two (42) hours of service per week and approximately 2100 hours of service per year. The funders recognise in the event that funding is unavailable at the levels outlined in this agreement, that the Library reserves the right to reduce hours of service to fit the approved funding level. The Library agrees to consult with the funders in setting the level of service.
2. Access to continuously updated collection of physical and digital items; books, audiobooks, magazines, newspapers, DVDs and video games. Acquisitions with patron driven collection development.
3. Unlimited interlibrary loan. No limits per person or weekly, monthly, yearly limits. No non-pick up fees. Access to provincial and interprovincial resources. Access to the physical collections of member libraries of InterLINK.
4. Business services, printing, fax, copying, scanning. Small business and employment-seeking support.
5. Services for people who are print impaired: large print, audiobook on CD, audiobook player, ebook player with enlarged font, e-audiobook with staff assistance when needed.
6. BC one card convenience. BC one card enables patrons to drop off materials at any library in the province.
7. Reference desk, reader’s advisory, internet help, government information. Federal, provincial and local government information dissemination.
8. Access to public computers and Wi-Fi with technical and customer service support. Providing training to the public on internet use and downloading library digital resources.
9. Supporting the community through informal learning opportunities, information, recreation and social interaction. Offering adult, young adult, and children’s programmes such as Summer Reading Program (Provincial) for children and young adults.
10. Outreach services to children. Supporting the larger community through promotion of various literacies and providing opportunities for parents and children to learn; reading, making, STE(A)M (Science, Technology, Engineering, Art & Math) and kinetic learning. Provision of children’s reading materials, audio-visual, language learning, and literacy kits.
11. Reaching out to under-served populations within the Community:
a. First Nations services: weekly visits by children’s librarian with new library material to support literacy development, maintain current and complete collection of local First Nations material, support any groups such as First Nations study groups, and liaison with First Nations education department. Providing space, organization and access to Sechelt First Nation collections.
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b. Pender Harbour Reading Room services: courier service, internet connection provision, support through donation of materials and providing administrative expertise when requested. Increasing digital resources to create more convenience for patrons and to overcome geographical barriers.
12. Marketing of library services and events using traditional and social media. Promotion of essential community information and services. Maintenance of library website.
13. Collaboration with libraries, schools, colleges, universities, literacy groups and other non-profits in the Region and the Province. Membership in many professional library groups.
14. Use of vendors for the purposes of augmenting public programming.
15. Supporting fundraising activities through Friends of the Library.
16. Maintenance of safe, clean, and organized facilities for public use.
Library Reporting
1. The following reports for a given year will be available for distribution to the Funders by May 15 th of the following year:
a. Statement of Financial Information along with engagement report b. Annual Grants Report c. Annual Survey Report d. Strategic Plan e. Annual Library Report f. Statement of Surplus and Intended Uses.
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SCHEDULE ‘B’
Library Apportionment Calculation
1. Population 2020, 2021, 2022 Population based on the 2016 Census
Area A Area B DOS SIGD Area D Total
Population 2624 2726 10216 671 3421 19,658
2. Population 2023 Population for calculation to be based on 2021 Census
3. Calculation of Local Government funding
2020 Sechelt Public Library 2020 Budget request of $828,720 be approved and allocated for the Local Government Funders as follows:
• Electoral Area A [643] - $48,803 (33% of population served for basis of funding at 4.4% increase on 2019 funding plus shortfall of Electoral Areas B and D to 4.4%); • Electoral Area B [645] - $140,583 (100% of population served for basis of funding at 3.0% increase on 2019 funding); • Electoral Area D [646] - $87,784 (50% of population served for basis of funding at 2.5% increase on 2019 funding); • District of Sechelt - $ 536,758 (100% of population served for basis of funding approved); • Sechelt Indian Government District – $ 14,792 (42% of population served for basis of funding approved);
2021 Sechelt Public Library 2021 Budget request of $849,438 be approved and allocated for Local Government Funders as follows:
• Electoral Area A [643] - (33% of population served for basis of funding approved); • Electoral Area B [645] - (100% of population served for basis of funding approved); • Electoral Area D [646] - (50% of population served for basis of funding approved); • District of Sechelt -(100% of population served for basis of funding approved); • Sechelt Indian Government District - (42% of population served for basis of funding approved);
2022 Sechelt Public Library 2021 Budget request of $883,416 be approved and allocated for Local Government Funders as follows:
• Electoral Area A [643] - (33% of population served for basis of funding approved); • Electoral Area B [645] - (100% of population served for basis of funding approved); • Electoral Area D [646] - (50% of population served for basis of funding approved); • District of Sechelt -(100% of population served for basis of funding approved); • Sechelt Indian Government District - (43% of population served for basis of funding approved);
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2023
Sechelt Public Library 2021 Budget request of $909,918 be approved and allocated for Local Government Funders as follows:
• Electoral Area A [643] - (33% of population served for basis of funding approved); • Electoral Area B [645] - (100% of population served for basis of funding approved); • Electoral Area D [646] - (50% of population served for basis of funding approved); • District of Sechelt -(100% of population served for basis of funding approved); • Sechelt Indian Government District - (44% of population served for basis of funding approved);
2024
Sechelt Public Library 2021 Budget request of $937,216 be approved and allocated for Local Government Funders as follows:
• Electoral Area A [643] - (33% of population served for basis of funding approved); • Electoral Area B [645] - (100% of population served for basis of funding approved); • Electoral Area D [646] - (50% of population served for basis of funding approved); • District of Sechelt -(100% of population served for basis of funding approved); • Sechelt Indian Government District - (45% of population served for basis of funding approved);
2025
Sechelt Public Library 2021 Budget request of $965,332 be approved and allocated for Local Government Funders as follows:
• Electoral Area A [643] - (33% of population served for basis of funding approved); • Electoral Area B [645] - (100% of population served for basis of funding approved); • Electoral Area D [646] - (50% of population served for basis of funding approved); • District of Sechelt -(100% of population served for basis of funding approved); • Sechelt Indian Government District - (46% of population served for basis of funding approved);
Funding Summary
Area A Area B Do Sechelt SIGD Area D Total Population 2,624 2,726 10,216 671 3,421 19,658 % Served by SL 33% 100% 100% 46% 50% Pop served by SL 866 2,726 10,216 309 1,711 15,827
% of Total Pop/Tax Base 5.47% 17.22% 64.55% 1.95% 10.81% 100%
Sechelt Library Budget Requests 2020 $ 48,803 $ 140,583 $ 536,758 $ 14,792 $ 87,784 $ 828,720 2021 (+2.5) $ 46,553 $ 146,553 $ 549,223 $ 15,151 $ 91,958 $ 849,438 2022 (+4%) $ 48,394 $ 152,350 $ 570,950 $ 16,125 $ 95,596 $ 883,416 2023 (+3%) $ 49,825 $ 156,854 $ 587,829 $ 16,988 $ 98,422 $ 909,918 2024 (+3%) $ 51,298 $ 161,491 $ 605,207 $ 17,888 $ 101,332 $ 937,216 2025 (+3%) $ 52,815 $ 166,265 $ 623,099 $ 18,826 $ 104,328 $ 965,332
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District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 109 Item 11.2 (a) SCRD REPORT
FROM: COUNCILLOR TOTH REPORT DATE: MARCH 15TH, 2021 PERIOD COVERING: FEB 26TH TO MAR 12TH, 2021
Special Corporate & Administrative Services Round 2 Budget March 4th - 5th:
- Round 2 budget focused on decisions that the committee wanted further details on from Round 1, as well as emerging issues from staff.
- The Sechelt Public Library five year funding agreement was presented and recommended to be approved.
- It was recommended that the SCRD hold back a minimum of $50,000 of Covid 19 Safe Restart funding for any issues that may emerge in 2021. After originally voting to spend some of the money on parks and rec centre programming reviews, the decision was revisited, with those projects to be funded from reserves instead. Some of the funding was used to offset the deficit in emergency planning instead, with an additional amount of money held aside for 2021.
- Several SCRD fire department requests were recommended to be approved and incorporated.
- The Sechelt Aquatic Centre sprinkler repair was recommended for investigation work to be funded by taxation, with up to $175,000 for replacement, if necessary, to be funded from five year MFA financing.
- The Coopers Green Hall replacement project was recommended to be incorporated. Failure to do so for budget 2021 could put the entire project at risk of not proceeding. The SCRD has a funding gap of approximately $530k, which will have to be covered from taxation to the rural areas if fundraising cannot cover the difference.
- Pender Harbour was looking at funding a food waste program, but concerns around delivery of service, funding questions, etc, resulted in it being deferred to 2022 after much discussion. A report will come back in Q4 2021 with options of proceeding.
- The committee recommended continuing with status quo service for book recycling (Gibsons Recycling Depot drop off only), as well as an attendant increase for the landfill of only 0.47 FTE. Staff were recommending a higher level for waste screening and supervision, but committee was hesitant to increasing staffing when we’re trying to reduce waste going to the landfill.
- A recommendation was passed to look at biocover options for the Sechelt landfill as part of closure. This could give the DoS as well as the SCRD an opportunity to dispose of biosolids locally, rather than trucking them somewhere else for disposal. The cost for this study work was $150,000, but a couple of the directors had concerns around doing studies rather than just asking for the permission to do so. Staff will be exploring partnership opportunities that may reduce the cost of this project.
- A Late emerging item was a power supply failure at the landfill. The Sechelt landfill relies on solar with battery backup, as well as a propane generator to supply power to the site when solar is not enough. Not only has the propane generator failed, but the battery bank has also failed. The site is currently using a diesel generator until work can be completed to either repair the existing power system, or to connect the landfill to the BC Hydro grid (the utility only runs as far as the Dusty Road septage receiving site). This project could result in a five year MFA loan of $115,000.
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 110 - It was recommended that long term work around other water sources (Sakinaw, Clowhom, etc) be deferred to at least 2022, based on the results of the groundwater work done this year. The committee recommended that work proceed on the Langdale well site, including connecting the Langdale water system into the Regional water system, with further work to continue around surface intake and treatment upgrades at Gray Creek.
Infrastructure Services Committee March 11th:
- The committee received a brief Spring 2021 water and snow pack update from staff. Regular snowpack reporting will begin in April, as has been past practice. Excerpts from the presentation are attached.
- Water metering phase 3 project received a brief update. The borrowing bylaw was to be presented at Board on the 11th, which will start the process towards a second AAP on borrowing to complete metering.
- A contract amendment was recommended to be approved for the Groundwater Investigations Phase 2 Round 2 works, to include monitoring and flow analysis for the Langdale Well site.
- Remediation work and drop off area construction for the Sechelt landfill was recommended to be awarded to Summit Earthworks. There will be some site closures required to accommodate work around the scales and current buildings on the property. This project also authorizes up to $1,118,898 to be borrowed on a five year term to pay for construction.
Regular Board Meeting March 11th:
- In addition to confirming the recommendations from the Round 2 Budget meeting, time sensitive recommendations from the morning’s ISC meeting were brought forward for adoption.
- The Water Meter Installations Project Loan Authorization Bylaw was brought forward for three readings. At this point, the bylaw needs to go to the Inspector of Municipalities before the project can proceed to AAP. The Board has previously given direction to staff to proceed to full referendum if the AAP fails this time.
Upcoming SCRD Meetings:
Planning and Community Development Committee: March 18 at 9:30 am Agricultural Advisory Committee: March 23 at 3:30 pm Sunshine Coast Regional Hospital District: March 25 at 9:00 am Corporate and Administrative Services Committee: March 25 at 9:30 am Regular Board: March 25 at 2:00 pm
Attachment:
Spring Update 2021 (Excerpt)
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 111 Regular Council March Meeting Page 17, 112 Agenda 2021 - AMENDED 1 ATTACHMENT
District ofSechelt
www.scrd.ca
Chapman Water System (million m3) Regular Reduction demand 2025 2035 2050 Council
March (per capita) Meeting Page 17, 113 Agenda 2021 Baseline 2.3 3.2 4.9 - AMENDED 10% 1.9 2.7 4.2 20% 1.6 2.2 3.6 30% 1.2 1.8 2.9 District ofSechelt
www.scrd.ca • Since 2017: SCRD supports fixing private
Regular leaks at a rate of 2 per day
Council • 2020: 858 properties received leak March Meeting Page notifications 17, 114 Agenda 2021 A property with a leak uses about 4 times
- • AMENDED more water than average
2017 2018 2019 2020 2021 District ofSechelt
www.scrd.ca A small number of households account for over 1/3 of residential water use. Residential Water Use (Properties with Water Meters) Regular Percentage of residential accounts Percentage of water use
Council 40% 38%
March 35% Meeting Page
17, 30% 115 Agenda 2021 25% - AMENDED 20% 15% 9% 10% 5% 0%
District ofSechelt 0 to 100 101 to 200 201 to 300 301 to 400 401 to 500 More than 500 Water Use per Year (cubic metres)
www.scrd.ca Water metering promotes conservation
After water meters installed and new Regular
Council rate structures were implemented… March Meeting Page
17, 65% less water used in Canadian households 116 Agenda 2021 - AMENDED 40% reduced per capita water use in the Town of Gibsons between 2008-2017 30% drop in summer demand in the District of District ofSechelt West Vancouver
www.scrd.ca • 2% annual population growth • Current per capita demand 10% below 2010 baseline Regular • Alignment with Water Sourcing Policy –Framework Council (avoid escalating beyond Stage 2) March Meeting Page
17, • Summer demand higher than average demand 117 Agenda 2021 • 6 month drought conditions - AMENDED • Updated EFN Chapman Creek included • Water metering program fully implemented • Pay-per-use rate structure • Per capita demand 30% below 2010 baseline District ofSechelt
www.scrd.ca Status Quo 8,000,000
Regular 7,000,000
Council 6,000,000 March Meeting
Page 5,000,000 17, 118 Agenda 2021 4,000,000 - AMENDED 3,000,000
2,000,000
1,000,000
-
District ofSechelt 2021 2023 2025 2027 2029 2031 2033 2035 Chapman Water (existing) Church (2022) Langdale (2024) Gray (2024) Total Demand www.scrd.ca Water Metering Fully Implemented in 2024 8,000,000 Regular 7,000,000 Council 6,000,000 March Meeting Page 5,000,000 17, 119 Agenda 2021 4,000,000 - AMENDED 3,000,000
2,000,000
1,000,000
-
District ofSechelt 2021 2023 2025 2027 2029 2031 2033 2035 Chapman Water (existing) Church (2022) Langdale (2024) Gray (2032) Total Demand www.scrd.ca • 2026: New source needed • WSD without a new source Regular Status Quo − 2035: ~ 570,000m3 Council 3 March
Meeting − 2050: ~ 1,810,000m Page 17, 120 Agenda 2021 - AMENDED Metering • 2039: New source needed completed with • 2050: WSD ~735,000m3 pay-per-use without new source
District ofSechelt rates
www.scrd.ca Item 12.1
REQUEST FOR DECISION
TO: Mayor and Council MEETING DATE: March 17, 2021
FROM: Corporate Officer
SUBJECT: Release of Resolutions from Closed Council Meeting
FILE NO: 550-07
RECOMMENDATION 1. That the report from the Corporate Officer regarding release of resolutions from the January 27, 2021 Closed Council meeting be received. Further, that the following Council resolutions be confirmed in open meeting: (1) That Douglas Dunn and Alexandra Parker be appointed to the Community Investment Program Committee for two-year terms. (2) That Council appoint Scott Hannah and Dana Caple to the Advisory Planning Commission until December 31, 2023.
PURPOSE
This is a housekeeping item keeping with Council policy to bring forward resolutions from the January 27, 2021 Closed Council meeting that were released to public meeting.
It would be appropriate for Council to adopt the above recommendation to confirm in open meeting.
Respectfully submitted,
Jo-Anne Frank Corporate Officer
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 121 Item 12.2
COUNCIL CORRESPONDENCE February 22, 2020 – March 9, 2021
CORRESPONDENCE ACTION OUTCOME PAGE 1. 03-05, Email, City of Forwarded to Mayor Acknowledged. Pg 123 - 124 Williams Lake, Vaccine and Council Distribution in BC FOR INFORMATION
2. 03-05, Email, E Forwarded to Mayor Acknowledged. Pg 125 - 126 Pednaud, Chamber of and Council Commerce Airport Expansion FOR INFORMATION Congratulatory Letter 3. 03-07, Email, R Merriott, Forwarded to Mayor Acknowledged. Pg 127 - 130 SC Highway Society and Council Response from MoTI Letter to MoTI - Sunshine attached. Coast Bypass Study FOR INFORMATION
4. 03-09, Email, S White, Forwarded to Mayor Acknowledged. Pg 131 - 132 Sunshine Coast and Council Homelessness Advisory Committee Urgent Letter FOR INFORMATION and/or ACTION
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 122 From: Kim Dressler
On behalf of City of Williams Lake Council, attached please find a letter to Premier Horgan, Hon. Adrian Dix, and Dr. Bonnie Henry regarding vaccine distribution in our province.
Thank you.
Kim Dressler, BA, B.Ed. Executive Assistant EOC Information Officer
250.392.1775 | 250.392.4408 [email protected] www.williamslake.ca
City of Williams Lake 450 Mart Street, Williams Lake, BC V2G 1N3
The information contained in this email message, including any attached documents, is confidential and may be privileged. It is intended for the sole use of the recipient(s) to whom it is addressed. If you are not the intended recipient(s), any review, use, copying, distribution or disclosure is strictly prohibited. If you have received this message in error, please immediately notify the sender, and delete and destroy all copies of this email message.
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 123 District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 124 From: [email protected]
Regards
Ed
Ed Pednaud Executive Director Sechelt & District Chamber of Commerce 604-885-0662 [email protected] PO. Box 360 Sechelt, BC V0N 3A0
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 125 March 4, 2021 – BY EMAIL
Mayor & Councillors District of Sechelt
Dear Mayor & Councillors
The Sechelt & District Chamber of Commerce sends our congratulations on the recent news regarding the Sechelt Airport Extension work. While the project has been on the books for many years, we are pleased to note the signing of a contract to proceed with the expansion of the airport.
We recognize and appreciate the economic benefits to the community, including: - revenue generation - Increased options for cargo/freight services - Potential to attract scheduled passenger flight operators thereby providing alternative transportation options on and off the Coast - Improved emergency medical transportation - Job creation
We also support the additional possible options such as improved lighting and extensions to ancillary buildings, terminal and other infrastructure that could be added to this project in the future.
The Sechelt & District Chamber of Commerce applauds Council, staff and the airport committee members for their hard work and dedication to reach this important stage in this project.
Yours sincerely SECHELT & DISTRICT CHAMBER OF COMMERCE
ED PEDNAUD Executive Director
Sechelt & District Chamber of Commerce Phone: +1 604 885-0662 PO Box 360, Sechelt, BC V0N 3A0 www.SecheltChamber.bc.ca [email protected] District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 126 From: Farmer, Elena TRAN:EX
Hello Mr. Merriott,
Thank you for you letter and interest in discussing the upcoming Highway 101 Bypass study.
The ministry would be pleased to meet with the Sunshine Coast Highway Society (SCHS) to discuss the scope of the study. The ministry is not able to commit to a meeting within the next 2 weeks, however, Vincent Ong the Project Manager will be reaching out in the near future to initiate engagement with key stakeholders (like the SCHS) and Indigenous groups on the study.
Regards, Elena Elena Farmer District Manager, Transportation Lower Mainland District | South Coast Region Ministry of Transportation and Infrastructure 1500 Woolridge Street, Coquitlam, BC V3K 0B8 P: 236-468-1935 E: [email protected]
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 127 From: [email protected]
Dear Ms Farmer
We note your recent comments to the District of Sechelt Council about the Ministry preparing to undertake a study of a Sunshine Coast Bypass. Please see attached letter requesting a virtual meeting regarding this important project along with our recent letter to Minister Fleming.
Sincerely Robin Merriott For Sunshine Coast Highway Society
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 128 Sunshine Coast Highway Society Southern Sunshine Coast, BC
March 6, 2021 – BY EMAIl
Elena Farmer District Manager, Lower Mainland Ministry of Transportation and Infrastructure
Dear Ms. Farmer
Our Society is dedicated to the construction of an innovative state of the art highway on the Southern Sunshine Coast. We recently wrote to Ministers Fleming and Ma outlining our history and vision (a copy of which is attached.)
We note your recent comments to the District of Sechelt Council about the Ministry preparing to undertake a study of a “bypass” (which, with respect, we believe is an inaccurate term). We need a true highway where the existing “Goat Trail” continues as the local access road that it truly is.
Regarding the proposed study, we have a great deal of history in our archives – some dating back to the mid 1980s when a true highway was approved by Governments. We believe we can be of assistance to the Ministry ensuring that any new studies focus on practical solutions to deliver the highway, including cost estimates, identification of challenges and the potential timing to complete.
We are available to meet with you virtually in the circumstances, and to ensure the proposed study gets off on the right foot, we request a virtual meeting with yourself in the next 2 weeks.
Yours sincerely
Robin Merriott for Sunshine Coast Highway Society
Attachment – letter to Ministers cc: Honourable Nicholas Simons District of Sechelt Sunshine Coast Regional District Town of Gibsons
www.SunshineCoastHighway.ca [email protected] District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 129 Sunshine Coast Highway Society Southern Sunshine Coast, BC
January 29, 2021 – BY EMAIL
Hon. Rob Fleming Minister of Transportation and Infrastructure
Dear Minister
Our Society is dedicated to the construction of a new innovative state of the art highway, from the Langdale Ferry Terminal to Sechelt and beyond.
The need for such a highway is unquestioned and decades overdue. Plans for such were first conceived in the early 1980s and shortly thereafter an initial segment was built. Since then, the Sunshine Coast has grown dramatically and the demands on our current road (nicknamed “Goat Trail 101” by many, including some of our local politicians) now far exceed the capacity of the road resulting in safety, environmental and quality of life concerns. (In many sections, the narrow two lane road is bordered by private steep driveway accesses making it impossible to widen the road, add bike lanes, pedestrian access, etc.)
The community support for a new highway was highlighted by the petition with over 6,400 signatures that the Hon. Nicholas Simons presented to the BC Legislature in March 2019. As well, we have the ongoing support of local governments and numerous other community organizations.
Over the past many years, your Ministry has undertaken numerous studies and completed minor modifications in an effort to improve the Goat Trail. The results have not been favourable with accidents and fatalities increasing every year. Simply put, it is not possible to improve the existing road to accommodate the requirements of the community. For example, the narrow bridge over Chapman Creek is the only access point. If an accident or natural disaster was to block this bridge emergency services and residents from Wilson Creek to Langdale would be unable to access the Sechelt Hospital.
We respectfully suggest that now is the ideal time for real action. The potential to build a highway using the latest in innovative solutions offers a unique opportunity to demonstrate how future highways can be built sustainably and in a way that promotes the active transportation agenda of your ministry.
We look forward to working with your Ministry on this important project.
Yours sincerely
Robin Merriott for Sunshine Coast Highway Society cc: Hon. Nicholas Simons, MLA Hon. Bowinn Ma Local Governments www.SunshineCoastHighway.ca [email protected] District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 130 From: Silas White Sent: Tuesday, March 09, 2021 10:36 AM To: Council
Silas White SCHAC Chair
District of Sechelt
Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 131 Sunshine Coast Homelessness Advisory Committee
March 9, 2021
Dear Mayor Siegers and Council,
In an air-tight, unaffordable rental market, there is unprecedented demand and dire need for additional affordable units in all our communities. As some rental stock has shifted to meet new short-term demands in recent years, and some has been removed from the market completely, rentals that do not conform to zoning have become increasingly vital to preventing homelessness. This has included secondary suites, RVs, trailers, tiny homes, accessory suites or other dwellings.
This is a troubling and awkward situation for your planning and bylaw enforcement personnel to be in, because it is a key role for local governments to require properties to comply with zoning. But in the exceptional crisis we are in, although it is counterintuitive to the norm, it is prudent and absolutely necessary for local governments to do whatever you can to avoid evictions and preserve affordable rental situations. Your recent Call to Action says as much, strongly, so now it stands to reason that local government standard operating procedures must be aligned with the Call.
Therefore, the Sunshine Coast Homelessness Advisory Committee is strongly and urgently recommending that you make a motion to officially defer any bylaw enforcement requiring residential rental evictions until after December 31, 2021, except when health and fire authorities identify significant public safety risks. This timeline aligns with the provincial government’s rental freeze in recognition of the current crisis, compounded by the pandemic making it harder than ever for people to find new accommodation.
We recognize that local governments do not have the resources or authority to make immediate changes to our rental market and housing crisis, but you do have complete authority over the enforcement of your bylaws. The bylaws and zoning are necessary, of course, so local governments would continue to investigate violations, issue warnings and work with property owners to get into compliance; however, at this time in history, it makes little sense for local governments to be forcing evictions and more homelessness at the same time as committing to the Call for Action towards the housing crisis. Our committee is aware of a number of these situations, in multiple local governments, currently in progress.
This freeze still may apply to only a relative handful of situations, but every little bit will help. A frontline social worker on our committee, dealing with more critical situations each day, confirms that “Preventing even a few evictions would make a significant difference.” This month in particular, available rentals have become far scarcer than they were before, as they have every spring for the past several years, with this year’s pandemic and sky-rocketing real estate market severely compounding this trend. Despite the opening of more supportive housing, homelessness is rising every day: as of last night the Gibsons shelter hit over-capacity, and is expected to stay that way until it has to be closed at the end of this month.
Sincerely,
Silas White Chair, Sunshine Coast Homelessness Advisory Committee
District of Sechelt Regular Council Meeting Agenda - AMENDED March 17, 2021 Page 132