What Works for Us Clark & Sandy Godfrey June, 2003
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Using Technology to Manage Your Music What Works For Us Clark & Sandy Godfrey June, 2003 As you might have guessed from the title, this session is supposed to cover how Sandy and I are using technology to manage our sound, and to describe the setup that we have found works best for us. It would be fun to do (and maybe fun to see) just a “Show and Tell” session, but that probably wouldn’t be of much lasting value. It would be much better to talk about how and why we use the equipment we do. On the other hand, while I’d love to teach everybody all about amplifiers, mixers, computers, digital music, sampling rates, compression, hyper-linking and databases, I don’t have a full semester. And besides, not everybody cares, anyway. So I’ll compromise by taking this half-hour to do my Show and Tell, and put most of the technical stuff into handouts that those who want to know more can take with them to digest at their leisure. We’ll touch briefly on a few technical tidbits, but only briefly. Background You are familiar with signal sources, mixers and amplifiers already – you just might not realize it. Signal Sources are things like microphones, phonograph cartridges, and mini-disk players. Those all produce an electrical signal that corresponds to sound, but that signal is pretty weak. We’ll call that a low-level signal. Signal Low L Source evel Si gnal Line Level Power High Level Speaker Mixer Amplifier Low Level Signal Signal Signal Signal Source A Mixer takes these low-level signals, mixes them together, and makes them stronger – it amplifies them – and produces a line level signal. It also gives us a means of controlling them using volume and tone controls. A Power Amplifier takes the line-level signal from the mixer and makes it strong enough to drive a speaker. The ubiquitous Hilton turntables have a signal source (the phonograph cartridge), a mixer (the part with all the knobs and jacks on the front panel), and a power amplifier (the part you don’t see that boosts the signal to 75, 150, 200 or even 300 watts) all in one box. Our Equipment We have re-arranged the boxes that these components are in. Our signal sources include a microphone and wireless, of course, but (Surprise!!) we’re using a laptop computer as our music source. Our current laptop is a Toshiba Satellite 5005-S504. It is a fairly modest machine by today’s standards – 500Mhz processor, 30Gb disk, 256Mb of RAM – but it does have a nice 15 inch screen. We paid about $1500 for it a year and a half ago. Since we don’t need a turntable, we’re using a Bheringer Eurorack UB502 mixer. It is very compact (about 5” x 7” x 2”) and is available for $50 from www.audio-midi.com. It has 5 single- channel inputs (or two stereo plus microphone), tape inputs and outputs, main and earphone outputs, plus level, balance, and tone controls. And even a primitive level meter. In short, it has more flexibility than we need, in a very small package We’re using a stand-alone mixer, but we’ve buried the power amplifier inside the speakers. We’re using Bose Lifestyle Powered Speakers (that’s as close to a model number as they get) that measure 6 x 6 x 9 inches, and have a threaded socket in the bottom that mounts on a standard camera tripod. They are available for $300 from Bose; you can sometimes find them for less. One speaker is fairly conventional but the other has a power supply and a 30 watt amplifier inside. The speakers are pretty efficient, so that is all the power we need for most situations we find ourselves in. I’ll never sound a convention hall with them, but I’m seldom called upon to do that. And the music they produce is a real pleasure to hear. With this setup, we can put everything we need for a dance or class into one medium-sized suitcase (with wheels and a pop-up handle), including microphone, wireless, speakers, music, cue sheets, notes, and assorted power bricks, wires, extension cords and connectors. To cue at a square dance, we bring just the laptop and a microphone. We plug the laptop’s output into the caller’s rig, using a Hilton “booster” for older turntables. It will also surprise few of you to learn that along with the laptop computer we use DanceMaster to organize and play the dances. DanceMaster is a computer program that helps us select dances to play (before or at the dance), displays the cue sheets, plays the music, works with a remote control, and even keeps track of where in the dance we are so we can’t loose our place. It keeps a history of what dances we’ve cued and when and where we cued them, and tells us what dances are due to be “refreshed” at each place we cue. DanceMaster isn’t the only way to cue from a computer, of course. (We feel that it is by far the best way, but we’re prejudiced.) The “Hyper-linked Cue Cards” handout describes how to connect cue sheets in your computer to sound files, so that once you open your cue sheet you can play the music with a mouse-click or two. Recording Getting music off of its native vinyl and into a computer is rather like getting it onto mini-disks, except that with the computer we have a lot more flexibility. Instead of a Hilton, we use a hi-fi turntable for recording our music. I feel that it sounds better, and it is gentler on the precious vinyl. It isn’t variable speed, of course, but we can adjust the speed when we play the music back, so that is not a problem. For recording cues, we use a tape deck that has a microphone input – we don’t use the actual tape for anything; the deck just gives us a place to plug the mic into. The turntable and tape deck are both connected to a Yamaha Stereo Receiver. That provides the mixer function – it amplifies the weak signal from the turntable, and lets us select either the turntable or the tape deck to record from, and adjust the volume. The Line Output from the receiver is connected to the Line Input jack on the desktop computer. We use the desktop for recording music in part because it has a line input - very few laptops have Line-In jacks these days. Also, it is convenient to be able to leave the “recording studio” set up permanently, and having the files on two separate computers provides a nice backup mechanism. Technical Note: It is possible to use the microphone input on a laptop computer for recording music, but because that input is very sensitive, it is easy to “overdrive” it – to feed it too strong a signal – and wind up with very distorted sound. Another danger is impedance mismatch, which we won’t get into here except to say that the mic input is usually a high impedance input. Driving it from a mixer can probably work well enough, if you can get the volume very low. The earphone output of a minidisk player is low impedance. If you connect the earphone output of a minidisk player to the mic input of a laptop, this mismatch leads to a significant loss of (usually) low frequencies, even if you get the volume levels right. It might take a lot of careful experimentation to get good sound. Hilton sells a small “booster” which can help fix level and impedance mismatches of this sort. (About $50). While I’m recording the music on my computer, Sandy is usually typing her quick cues into her computer. Then I hand her the mic, and play the music file I just recorded. She reads her cue sheet and cues the dance into the mic while I record her voice. We record the music and cues in separate files for two reasons: 1) that way the music sounds better when played alone (and it can even be recorded and played in stereo, to sound even better) and 2) DanceMaster lets us adjust the timing of the cues relative to the music when we play them back. When we are finished recording, I copy both sound files into her computer, she creates a database entry for the dance, synchronizes the music and voice files, and copies everything into the laptop. Once we got used to the system, it doesn’t take very long at all to set up a dance. Software Of course we need software to record sound on a computer, and the preferred tool is a program called a “sound editor”. It is like a word processor for sound files – it lets you get the stuff into the computer, edit it, save it to disk, and “print” (play) it. We use a program called Cool Edit 2000 - $70 from www.syntrillium.com. (Note: Cool Edit is now Adobe Audition and costs about $300. GoldWave (www.goldwave.com) is a good alternate choice). With Cool Edit, before we can record a song, we have to specify how accurate a recording we want. One of the handouts covers some of the specifics of digital recording, and explains what decisions have to be made at recording time, and what some of the trade-offs are.