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Gary Pilafas, Chairperson Anna Newell

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Gary Pilafas, Chairperson Anna Newell 6:35 p.m. - Boards & Commissions Interviews - Board Room 6:45 p.m. - Liquor Commission Hearing - Board Room AGENDA FINANCE COMMITTEE Village of Hoffman Estates August 16, 2021 7:00 p.m. - Board Room Members: Gary Pilafas, Chairperson Karen Mills, Trustee Anna Newell, Vice Chairperson Gary Stanton, Trustee Michael Gaeta, Trustee Karen Arn.et, Trustee William McLeod, Mayor I. Roll Call II. Approval of Minutes - July 19, 2021 NEW BUSINESS 1. Request approval of an Ordinance to transfer land next to Amber Meadows Subdivision (5815 Beacon Pointe Drive) to the Hoffinan Estates Park District. 2. Request authorization to accept a proposal for radio and digital advertising to Audacy, Inc., Chicago, IL, in an amount not to exceed $45,000. REPORTS (INFORMATION ONLY) 1. Finance Department Monthly Report. 2. Information System Department Monthly Report. 3. NOW Arena Monthly Report. III. President's Report IV. Other V. Items in Review VI. Adjournment Further details and informaJion ca,1 befound in the agenda packet at1acl1ed hereto and incorporated herein. a,1d can also be viewed online aJ 111111111.lto{f111a11estates.org antVor in person in the VdkJge Clerk's office. The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). Fo1· accessibility assistance, call the ADA Coordinator at 847/882-9100. Village of Hoffman Estates DRAFT FINANCE COMMITTEE MEETING MINUTES July 19, 2021 I. Roll call Members in Attendance: Gary Pilafas, Chair Anna Newell, Vice Chairperson Michael Gaeta, Trustee Gary Stanton, Trustee Karen Mills, Trustee Karen Arnet, Trustee William McLeod, Mayor Management Team Members in Attendance Eric Palm, Village Manager Dan O'Malley, Deputy Village Manager Rachel Musiala, Finance Director Art Janura, Corporation Counsel Kathryn Cawley, Police Chief Suzanne Ostrovsky, Asst. to Village Mgr. Monica Saavedra, Director of HHS Fred Besenhoffer, Director of IS Joe Nebel, Director of Public Works Alan Wenderski, Village Engineer Ric Signorella, Cable TV Coordinator Alan Wenderski, Village Engineer Bev Romanoff, Village Clerk Ben Gibbs, NOW Arena Sarah Marcucci/ EMA Coordinator The Finance Committee meeting was called to order at 7: 18 p.m. II. Approval of Minutes -June 28, 2021 Motion by Trustee Stanton, seconded by Mayor McLeod, to approve the Finance Committee Meeting Minutes from June 28, 2021. Voice vote taken. All ayes. Motion carried. NEW BUSINESS 1. Request approval of the temporary increase to the pay rates in the Andy Frain Agreement. Finance Committee -2- July 19, 2021 An item summary sheet from Ben Gibbs and Mark Koplin was presented to Committee. Mr. Gibbs provided background on the request. Motion by Trustee Gaeta, seconded by Trustee Mills, to approve temporary increase to the pay rates in the Andy Frain Agreement. Voice vote taken. All ayes. Motion canied. 2. Request authorization to: a. Enter into a Professional Services Agreement with Azavar Solutions, Inc for a municipal revenue audit; and b. Enter into an Agreement with Troy & Banks, Inc. for a municipal utility and telecommunication expense audit. An item summary sheet from Rachel Musiala was presented to Committee. Mrs. Musiala provided background on the request. Motion by Trustee Mills, seconded by Mayor McLeod, to a. Enter into a Professional Services Agreement with Azavar Solutions, Inc for a municipal revenue audit; and b. Enter into an Agreement with Troy & Banks, Inc. for a municipal utility and telecommunication expense audit. Voice vote taken. All ayes. Motion carried. REPORTS ONLY 1. Finance Department Monthly Report The Finance Department Monthly Report was received and filed. 2. Information System Department Monthly Report The Information System Department Monthly Report was received and filed. 3. NOW Arena Monthly Report Mr. Gibbs provided an update on the Arena events. The NOW Arena Monthly Report was received and filed. III. President's Report IV. Other V. Items in Review VI. Adjournment Motion by Trustee Arnet, seconded by Trustee Mills, to adjourn the meeting at 7:38 p.m. Voice vote taken. All ayes. Motion carried. Finance Committee -3- July 19, 2021 Minutes submitted by: Jennifer Djordjevic, Director of Operations & Date Outreach/ Office of the Mayor and Board NB1 COMMITTEE AGENDA ITEM VILLAGE OF HOFFMAN ESTATES SUBJECT: Request approval of an Ordinance to transfer land next to Amber Meadows Subdivision (5815 Beacon Pointe Drive) to the Hoffman Estates Park District MEETING DATE: August 16, 2021 COMMITTEE: Finance Committee FROM: Arthur Janura, Corporation Counsel Patricia Cross, Assistant Corporation Counsel PURPOSE: To adopt an Ordinance to transfer Village-owned property located at 5 815 Beacon Pointe Drive (Lot 7) to the Hoffman Estates Park District, pursuant to 50 ILCS 605 et seq. BACKGROUND: On November 15, 2018, the Village, by its counsel Saul Ewing Amstein & Lehr LLP and together with the Hoffman Estates Park District, filed a condemnation action in the Circuit Court of Cook County, Law Division, as Case No. 2018 L 050801, seeking ownership to the vacant Lot 7 in the Village's Laufenburger subdivision and intending ultimately to transfer Lot 7 to the Hoffman Estates Park District. This land will be used as a detention area and park. DISCUSSION: It was not until very recently, on July 1, 2021, that the Court entered judgment in favor of the Plaintiffs Village and Park District on their Complaint, and that judgment is now final, vesting the Village of Hoffman Estates with ownership in the subject property located at 5 815 Beacon Pointe Drive. RECOMMENDATION: Approval of an Ordinance transferring Lot 7 of Laufenburger subdivision to the Hoffman Estates Park District. Attachment ORDINANCE NO. _____ - 2021 VILLAGE OF HOFFMAN ESTATES AN ORDINANCE TO TRANSFER LAND NEXT TO AMBER MEADOWS SUBDIVISION (5815 BEACON POINTE DRIVE) TO THE HOFFMAN ESTATES PARK DISTRICT WHEREAS, the Village of Hoffman Estates has an ownership interest in certain real estate located at 5815 Beacon Pointe Drive, Hoffman Estates. WHEREAS, said real estate is legally described in Exhibit "A" attached hereto. WHEREAS, said real estate is being used as a park; and WHEREAS, said real estate is maintained by the Hoffman Estates Park District; and WHEREAS, the Village ofHoffinan Estates is a home rule municipality as defined in the Illinois Constitution and hereby exercises the powers granted therein. NOW, THEREFORE, BE IT ORDAINED by the President and Board ofTrustees of the Village ofHoffinan Estates, Cook and Kane Counties, Illinois, as follows: Section 1: The Corporate Authorities find that the statements in the foregoing preamble are correct and the same are incorporated herein as if fully set forth. Section 2: The Corporate Authorities find said real estate is no longer necessary for the use of the Village. Section 3: The Corporate Authorities by two-thirds (2/3) vote hereby transfer said real estate to Hoffman Estates Park District. Section 4: The Village President and Village Clerk are authorized to sign the attached quit claim deed and conveyance documents to transfer the parcel to the Hoffman Estates Park District. The Hoffman Estates Park District shall find it necessary or convenient to use said real estate. Section 5: The Vi!lage Clerk is hereby authorized to publish this ordinance in pamphlet form. Section 6: This Ordinance shall be in full force and effect immediately from and after its passage and approval. PASSED THIS ___ day of_______ , 2021 VOTE AYE NAY ABSENT ABSTAIN Trustee Karen V. Mills Trustee Anna Newell Trustee Gary J. Pilafas Trustee Gary G. Stanton Trustee Michael Gaeta Trustee Karen Arnet Mayor William D. McLeod APPROVED THIS DAY OF _ _____, 2021 Village President ATTEST: Village Clerk Published in pamphlet form this ___ day of _ _______~ 2021. EXHIBIT A LEGAL DESCRIPTION LOT 7 IN THE FrNAL PLAT OF LAUFENBURGER SUBDIVISION, BEING A SUBDIVISION OF PART OF FRACTIONAL SECTlON 5 AND THE NORTHEAST QUARTER OF SECTION 8, ALL IN TOWNSHIP 41 NORTH, RANGE 9 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY ILLINOJS, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 18, 2006 AS DOCUMENT 0635216073, AND CERTIFICATE OF CORRECTION RECORDED OCTOBER 15, 2013 AS DOCUMENT 1328819060, IN COOK COUNTY, ILLINOIS. AFTER RECORDING MAIL TO PREPARER: Patricia Foy Cross Village of Hoffman Estates 1900 Hassell Road Hoffman Estates, IL 60169 'I his spac.-e. reserved for Recorder:\' li'if on,y. QUIT CLAIM DEED THE GRANTOR, the VILLAGE OF HOFFMAN ESTATES, an Illinois municipal corporation ("Granter"), for and in consideration of the sum of Ten and no/100 Dollars ($10. 00) and other good and valuable consideration in hand paid, CONVEYS AND QUIT Ci.AIMS to Hoffman Estates Park District whose address is 1685 W. Higgins Road, Hoffman Estates, Illinois 60169, all its interest in the following legally described real estate which is situated in the County of Cook in the State of Illinois: See Exhibit A Attached Hereto and Made a Part Hereof Property Address: 5815 Beacon Pointe Drive Hoffman Estates, IL 60192 Part of PIN: 06-05-401-004-0000 All the terms, provisions and agreements herein contained shall be covenants running with the land and inure to the benefit of and be binding upon the parties hereto, their successors and assigns. EXEMPT UNDER PROVISIONS OF PARAGRAPH "B" SECTION 4 REAL ESTATE TRANSFER ACT, 35 ILCS 200/31-45(b)(2), AND HOFFMAN ESTATES MUNICIPAL CODE SEC. 13-5-6.A.1 Date Agent IN WITNESS WHEREOF, the Granter aforesaid has executed this Deed on the_ day of _____ ____, 2021 conveying that part of PIN 06-05-401-004-0000 described in Exhibit
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