FIU PreparingPreparing forfor andand managingmanaging afterafter aa Hurricane:Hurricane: Florida International University AA University’sUniversity’s PerspectivePerspective

José A. Rodríguez, RA UniversityUniversity ParkParkDirector, CampusCampus Facilities Operations Analysis

PreparingPreparing forfor andand ManaManagigingFEFPAng afterafter Winter aa Hurricane:Hurricane: ConferenceA A University’sUniversity’s PerspectivePerspective 01.28.08 FIU FIU:FIU: UniversityUniversity ProfileProfile Florida International University

BiscayneBiscayne BayBay CampusCampus

EngineeringEngineering CenterCenter

UniversityUniversity ParkPark CampusCampus WolfsonianWolfsonian MuseumMuseum

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU:FIU: FIU UniversityUniversity ProfileProfile Florida International University

UniversityUniversity ParkPark 342342 acresacres

BiscayneBiscayne BayBay 195195 acresacres

EngineeringEngineering CenterCenter

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU FIU:FIU: EnrollmentEnrollment GrowthGrowth Florida International University

40,000

35,000

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25,000

20,000

15,000

10,000

5,000

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PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU FIU:FIU: AggregateAggregate GSFGSF GrowthGrowth Florida International University

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Saffir-SimpsonSaffir-Simpson HurricaneHurricane ScaleScale Florida International University CAT WIND DESCRIPTION (MPH)

1 74-95 MINIMAL Irene, Katrina (Miami)

2 96-110 MODERATE Frances, Wilma (Miami)

3 111-130 MAJOR Ivan

4 131-155 EXTREME Charley

5 > 155 CATASTROPHIC Andrew http://www.npr.org/news/specials/hurricane/ap

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EventEvent Impact:Impact: 20052005 Florida International University

ƒ South Florida does Image courtesy of: Ben Nelson, State Meteorologist Florida Division of Emergency Management not hold an exclusive claim to hurricane impacts. ƒ Any area of the south is vulnerable ƒ Educational institutions are well advised to learn from others who have been impacted, learn what steps are necessary to prepare for and manage disaster events and take steps to mediate the impact on their respective operations. PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU FrequencyFrequency ofof StrikesStrikes SoutheastSoutheast USUS Florida International University

http://www.npr.org/news/specials/hurricane/ap PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU FrequencyFrequency ofof StrikesStrikes SoutheastSoutheast USUS Florida International University

http://www.npr.org/news/specials/hurricane/ap PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU 2004-20052004-2005 WindsWinds >> 110110 MPHMPH Florida International University

1. Charley – CAT 4 2. Ivan – CAT 3 3. Jeanne – CAT 3 4. Dennis – CAT 3 5. Katrina – CAT 3 6. Rita – CAT 3 7. Wilma – CAT 3

ImageImage courtesycourtesy of:of: BBenen Nelson, StateState MeteorologistMeteorologist FloridaFlorida DivisDivisionionion ofof EmergencyEmergency ManagementManagement PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU HistoricalHistorical StormStorm TracksTracks 1860-20051860-2005 Florida International University

ƒ FIU’s DRU Hazard Risk Assessment determined, based on historical analysis, that Tropical Storms are our highest risk.

Profile Events Sources: NOAA, National Hurricane Center Tropical Storm Cat 1 Cat 2 Cat 3 Cat 4 Cat 5

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EventEvent Impact:Impact: 19921992 AndrewAndrew Florida International University Event Impact:

Visual imagery of a Category 5 hurricane

Miami-Dade Community College August 1992 during Hurricane Andrew

Location: Southern Dade County (Kendall area) in breezeway of building

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EventEvent Impact:Impact: 19921992 AndrewAndrew Florida International University Event Impact: Visual imagery of a Category 5 hurricane ƒ Wind velocity ƒ Wind borne debris ƒ Sheet flow effect at ground plane ƒ Large volumes of airborne water carried at +100 mph ƒ Positive and negative pressures exerted on building envelope ƒ As you watch video, consider

potential impact Video Clip on your facilities

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EventEvent Impact:Impact: 20052005 Katrina/WilmaKatrina/Wilma Florida International University

ƒ Expended $7.5 M to date ƒ $6.7M in FEMA reimbursements to date ƒ $801K pending (over-expended) subject to revision at close-out ƒ Time consuming process ƒ Requires organized data collection ƒ Requires dedicated staff to properly collect, document, and submit all damages and related recovery expenses if you are to attain reimbursement PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay Before…Before… Florida International University

FacilityFacility Profile:Profile: ƒƒ ThreeThree storystory completedcompleted 19841984 ƒƒ MetalMetal frameframe structurestructure 382,700382,700 GSFGSF ƒƒ LightweightLightweight 117,200117,200 gsfgsf metalmetal deckdeck w/w/ lightweightlightweight insulatinginsulating concreteconcrete roofroof ƒƒ 30X3030X30 columncolumn gridgrid ƒƒ 2222 ga.ga. metalmetal deckdeck w/w/ framingframing 8’-0”8’-0” o.c. o.c. ƒƒ LastLast majormajor re-roofingre-roofing 1993-19941993-1994 Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay Before…After…Before…After… Florida International University

FacilityFacility Profile:Profile: ƒƒ ThreeThree storystory completedcompleted 19841984 ƒƒ MetalMetal frameframe structurestructure 382,700382,700 GSFGSF ƒƒ LightweightLightweight 117,200117,200 gsfgsf metalmetal deckdeck w/w/ lightweightlightweight insulatinginsulating concreteconcrete roofroof ƒƒ 30X3030X30 columncolumn gridgrid ƒƒ 2222 ga.ga. metalmetal deckdeck w/w/ framingframing 8’-0”8’-0” o.c. o.c. ƒƒ LastLast majormajor re-roofingre-roofing 1993-19941993-1994 Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU RecoveryRecovery andand MitigationMitigation Florida International University

WorkWork Scope:Scope: ƒƒ CompleteComplete re-roofingre-roofing asas mandatedmandated byby FloridaFlorida BuildingBuilding CodeCode ƒƒ UpgradeUpgrade toto anchoringanchoring methodsmethods employedemployed ƒƒ Mitigation:Mitigation: mountingmounting protocolsprotocols forfor roofroof mountedmounted equipmentequipment

Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU RecoveryRecovery andand MitigationMitigation Florida International University Vulnerability Lessons: Proper Anchoring

ƒ Rigid mounts to main structural elements not deck ƒ Multiple tie downs - four corners ƒ Challenge: securing +20 foot tall stacks on roofs

Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU RecoveryRecovery andand MitigationMitigation Florida International University Vulnerability Lessons: Proper Anchoring

ƒ Rigid mounts to main structural elements not deck ƒ Multiple tie downs - four corners ƒ Challenge: securing +20 foot tall stacks on roofs

Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU RecoveryRecovery andand MitigationMitigation Florida International University Vulnerability Lessons: Proper Anchoring ƒ Multiple tie downs - tube welded to steel frame not deck. Additional bracing provided below to structural members ƒ S/S braided cable ƒ Tightening clamps - note no open hooks

Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU RecoveryRecovery andand MitigationMitigation Florida International University Vulnerability Lessons: Proper Anchoring

ƒ Vibration isolation mounts proved to be highly susceptible contributing to toppled equipment ƒ Device is a slotted hold down clamp

Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Perimeter Breaches

ƒ Impact on interiors and contents ƒ Debris Removal ƒ Loss of inventory ƒ M&M’s – Mold and Mildew

Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay Before…Before… Florida International University Facility Profile: ƒ Roof mounted equipment ƒ Not considered part of “building envelope” ƒ Insufficient attention is given to how components are tied in to structure ƒ Significant impact on academic mission and research

Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay Before…After…Before…After… Florida International University Facility Profile: ƒ Roof mounted equipment ƒ Not considered part of “building envelope” ƒ Insufficient attention is given to how components are tied in to structure ƒ Significant impact on academic mission and research

Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay Before…Before… Florida International University Vulnerability Assessment: Low or no Parapets ƒ Published studies in 2005 by G.A. Kopp et al at the University of Western Ontario ƒ Impact of sustained winds on low buildings ƒ Effect parapets (or lack of) have on pressure gradients across roof Engineering Center Building 101 surfaces PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay Before…After…Before…After… Florida International University Vulnerability Assessment: Low or no Parapets ƒ Published studies in 2005 by G.A. Kopp et al at the University of Western Ontario ƒ Impact of sustained winds on low buildings ƒ Effect parapets (or lack of) have on pressure gradients across roof Engineering Center Building 101 surfaces PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay Before…After…Before…After… Florida International University Vulnerability Assessment: Low or no Parapets ƒ Study reveals parapets > 3ft. in height reduce mean and peak pressure coefficients by up to 50% in corners

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Florida International University Vulnerability Assessment: Low or no Parapets Conclusions by G.A. Kopp et al at the University of Western Ontario appear substantiated by FIU experience

Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Lightweight Insulating Concrete on Metal Decks ƒ Relatively light dead load / high flexibility = extreme susceptibility to wind loads & uplift pressures ƒ Suction Cooefficients: Fastener failures - separation from substrates & subsequent uplift Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Lightweight Insulating Concrete on Metal Decks ƒ Relatively light dead load / high flexibility = extreme susceptibility to wind loads & uplift pressures ƒ Suction Cooefficients: Fastener failures - separation from substrates & subsequent uplift Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU RecoveryRecovery andand RepairsRepairs Florida International University Vulnerability Lessons: Lightweight Insulating Concrete on Metal Decks ƒ Verified actual gauge of deck for compliance w/ Florida Building Code as it applies to roof replacement over existing structural decks ƒ Conducted pull tests ƒ New anchors cross through complete assembly into the existing metal deck

Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU RecoveryRecovery andand MitigationMitigation Florida International University Vulnerability Lessons: Proper Anchoring

ƒ Stroboscopic typefan unit serves Class 100/1000 Clean Rooms ƒ Rigid mounts to main structural elements not deck ƒ Provided additional multiple tie downs

Engineering Center Building 101

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU LessonsLessons LearnedLearned Florida International University Vulnerability Lessons: Proper Anchoring

ƒ Typical Exhaust Fan installation ƒ With metal frame structures: Rigid mounts to main structural elements not deck itself ƒ Provided additional multiple tie downs

New Graduate School of Business

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Fume Hood Exhaust Fans

ƒ Long lead repair ƒ Down time: impact on academic and research components ƒ Life and safety issue ƒ Subject to impact by flying debris

09 Chemistry Physics

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Fume Hood Exhaust Fans and F/A intakes in research facilities ƒ Height of stack – acts as sail ƒ Ties – aluminum vs. stainless steel

21a Health & Life Sciences

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Fume Hood Exhaust Fans and F/A intakes in research facilities

ƒ Unprotected or open FA intakes in AHU’s ƒ Water infiltration to equipment and finishes below

21a Health & Life Sciences

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Fume Hood Exhaust Fans and F/A intakes in research facilities ƒ Water infiltration to equipment and finishes below

21a Health & Life Sciences

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Roof Exhaust Fans Equipment

ƒ Components not rated as an assembly ƒ Susceptible to flying debris ƒ Proper anchors and connections to structural decks

BBC Marine Biology

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Roof Exhaust Fans Equipment

ƒ Components not rated as an assembly ƒ Susceptible to flying debris

BBC Marine Biology

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Roof Mounted Equipment

ƒ Covers blown off units; electrical motors, parts exposed to elements ƒ Compromise food service capability

08 Graham Center N01 Hospitality Management 07 Pharmed Arena

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Roof Mounted Equipment

ƒ Covers blown off units; electrical motors, parts exposed to elements ƒ Compromise food service capability

08 Graham Center N01 Hospitality Management 07 Pharmed Arena

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Roof Mounted Equipment

ƒ Loss of satellite dish equipment

08 Graham Center N01 Hospitality Management 07 Pharmed Arena

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Water Infiltration

ƒ Sheet flow effect at entrance doors ƒ Cavity wall systems - response to “pressure washing” effect

33 Recreation Center

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU TheThe DayDay After…After… Florida International University Vulnerability Assessment: Terraces ƒ Roof drains clog with debris ƒ Emergency overflows blocked ƒ Door access level to terrace due to accessibility issues ƒ Door becomes “emergency overflow” for excess water accumulation

09 Chemistry & Physics

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Pre-SeasonPre-Season PreparationsPreparations Florida International University

1.1. UseUse ofof ContinuingContinuing ContractsContracts -- CMCM’’s,s, A/EA/E’’s,s, etet alal ƒ Prepare before event, and have ready for immediate signature by President and Purchasing Director, Emergency Purchase Certification waiving competitive solicitation contract processes - limits and bidding protocols. ƒ Pre-positioning Contractors / Protective measures ƒ Secure Continuing Contract Construction Managers for Minor Projects prior to event ƒ Instruct CM’s to mobilize anticipating extensive roof damages and immediate recovery/repair efforts to mitigate roof equipment damage

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Pre-SeasonPre-Season PreparationsPreparations Florida International University

2.2. DebrisDebris RemovalRemoval ContractsContracts „ To be eligible for reimbursement under Public Assistance Program, contracts for debris removal must meet rules for Federal grants, as provided for in 44 CFR Part 13.36 „ www.fema.gov/government/ grant/pa/debris_main.shtm

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Pre-SeasonPre-Season Florida International University

2.1 Debris Removal Contracts Highlights 2007 FEMA Guidelines „ Recommends pre-qualify contractors prior to an event and solicit bid prices from this list of contractors once an event has occurred. „ Competitive bid / Complete and document cost analysis to demonstrate price reasonableness on any contract. Award on basis of unit prices (volume or weight). „ Scope of Work – clearly define all potential types of debris, typical hauling distances, and size of events for which a contract may be activated. „ Define Monitoring Requirements in RFP or Bid Request. „ Require copies of references, licenses, financial records, proof of insurance and 100% P&P bonding. „ Load Tickets - record with specificity where debris picked up, where delivered, amount picked up, hauled, reduced and disposed of. „ All payments based on unit prices. T&M limited to work performed during first 70 hours of actual work following disaster event. „ Limit percentage of work contractor may subcontract out and limit use of subcontractors only to Owner pre-approved. PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective HAZARDOUS LIMB REMOVAL Limb Diameter Volume (CY) No. of Limbs TOTAL VOL. (CY) FIU 6"-12" 0.20 0.00 Florida International University 13"-24" 0.80 0.00

2.1 Debris 25"-36" 1.90 0.00 Removal Master PW 37"-48" 2.10 0.00 Project 49"+ 2.10 0.00 0.00 Worksheet WHOLE TREE REMOVAL TOTAL 2005. Tree Diameter Volume (CY) No. of Trees TOTAL VOL. (CY) 6"-12" 2.50 0.00

13"-18" 4.50 0.00

19"-24" 7.20 0.00

25"-36" 11.10 0.00

37"+ 16.50 0.00 0.00

TOTAL VOL. LIMBS TOTALAND TREES (CY) 0.00

Reference Source: USDA/USFS Technical Report-Northeast Experiment Station Cubic Foot Volume Tables PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Pre-SeasonPre-Season PreparationsPreparations Florida International University

2.22.2 UseUse ofof ContinuingContinuing ContractsContracts -- CMCM’’s,s, A/EA/E’’ss „ Align major roofing companies with history of working with university and possessing multi-county resources that will render them less vulnerable to a major impact. „ Include electricians and sheet metal workers to repair and reset salvageable roof mounted equipment. „ Identify and contract with specialized vendors for specific post impact services – such as textbook and library recovery (freeze-dry process), IAQ, mold remediation, Information Technology back-up

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Pre-SeasonPre-Season PreparationsPreparations Florida International University

3. Preparation of DSR’s - Damage Survey Reports documentation packets „ Prepare master damage assessment kits to be available for reproduction, including templates for manual recording of damages. „ Update facility drawing plans (8.5 x 11 format) & roof plans (11 x 17 format) to graphically note damages encountered „ Potentially hazardous conditions - Obtain list from Environmental Health & Safety for conditions within specific buildings. Identify hazardous equipment; hazardous fumes, chemicals, explosives, radioactive materials; biological waste; hazardous materials, asbestos, etc. „ Documentation of pre-event conditions – image database „ Identify vulnerabilities: Roof Survey Plans Roof mounted equipment Research facilities and components documentation protocols

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Pre-SeasonPre-Season PreparationsPreparations Florida International University

4. FIU’s DSR (Damage Survey Report) Format „ Microsoft Excel based „ Ability to run estimates & computations on total damages „ Exportable to FEMA’s forms „ Create DSR’s on a per building basis to permit independent entries by several staff members on the scope of damages suffered „ Link and pivot all data to one file capturing complete extent of damages „ Integrate photo-documentation with detailed narrative providing scope of damages, e.g. linear feet of roof flashing damage…etc

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU InitialInitial DamageDamage AssessmentAssessment Florida International University

4.1 Initial Damage Assessment 72 Hour Š Captures essential initial information after event Š Excel format Š Management tool - quickly report on what can be occupied (Yes, No, Conditional or Partial) CLEARED FOR OCCUPANCY C1C1 CLEARED FOR OCCUPANCY LIGHTLIGHT DAMAGE DAMAGE - -DEBRIS DEBRIS CLEANUP, CLEANUP, MINOR MINOR LEAKS LEAKS @ @ DOORS DOORS CONDITIONAL OCCUPANCY SAFETY ISSUES / LIMITED HAZARDS C2C2 CONDITIONAL OCCUPANCY SAFETY ISSUES / LIMITED HAZARDS LIMITEDLIMITED ROOF ROOF & & EQUIP EQUIP DAMAGE DAMAGE / /LEAKS LEAKS (WATER (WATER EXTRACTION) EXTRACTION) C3 UNSAFE CONDITIONS PRESENT C3 UNSAFE CONDITIONS PRESENT EXTENSIVEEXTENSIVE ROOF ROOF & & BLDG BLDG ENVELOPE ENVELOPE DAMAGE DAMAGE / /FLOODED FLOODED AREAS AREAS PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Florida International University

4.2 DSR Damage Survey Report: Training and instruction on use of form Specific to individual facility basis

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU DSRDSR DamageDamage SurveySurvey ReportsReports Florida International University Facilities Systems Evaluation instructions PROVIDE SPECIFIC INFORMATION AS TO EXTENT OF DAMAGES RECORDED. DSR DAMAGE SURVEY REPORT / Hurricane Wilma / October 24-25, 2005 Campus: University Park BBC EC Wolfsonian Age: 21 Facility Number: 101 Construction Completed: 1984 Facility Name: ENGINEERING CENTER ROOF EQUIPMENT Current Year: 2005 Assessment Team: DANIEL PAAN/RICHARD SOLOMON (APEC) Original Report Date: 28-Oct-05September 6, 2006 FIU/J.A.RODRIGUEZ/0820/03 Updated: Preliminary Repairs Estimate $ - $ 58,275 Line Room / CSI Photo Emergency Permanent Item Area Description Division Number Unit Cost Extension Lump Sum Repairs Repairs GSF 382,700 $/sf or lf $ 0.15

1 PRELIMINARY REPAIRS ESTIMATE 2 ROOF REPLACE & RECERTIFY LIGHTNING PROTECTION SYSTEM 16 136 $ - $ -

NOTE RED ARROWS POINT TO LOCATION OF LIGHTING ARRESTORS AND/OR CABLES DESTROYED BY HURRICANE. NOTE MATERIAL TORN OFF CONNECTION POINTS TO EQUIPMENT, ROOF DRAINS AND/OR AERIALS. VIEW TO THE SOUTH AT EAST AND CENTRAL ROOF BAYS

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU DSRDSR DamageDamage SurveySurvey ReportsReports Florida International University

DSR Damage Survey Report Summary Hurricane WILMA / OCTOBER 24, 2005

Declaration FEMA-1609-DR-FL Declaration Date 10/23/2005 Original Report Date:

Incident Period 10/23/05 - continuing October 26, 2005 10/19/05 - 10/31/05 72 hours at 100% Funding

RPA Deadline 12/2/2005 Updated: 4/23/2006 Emergency Work Deadline October 16, 2006 4:25 PM 4/15/2006 Next Quarterly Report 1/15/2007 Fiscal Year Budget Projections 4/23/2007 Permanent Work Deadline

Campus: University Park, Engineering Center, Biscayne Bay Campus and Wolfsonian Compiled by: T No on facilities TOTALS INCLUDED AS $ VALUE W/ LT DOCUENTED BY PW's Jose A. Rodriguez, RA damages highlighted in GREEN BACKGROUND observed gray AND/OR DAD ON FILE PARTIAL Director, Facilities Operations Analysis DocumentationNO DATA pending SUBMITTED

FIU/J.A.RODRIGUEZ 03.08 REV 05.12 50% 100% Documentation completed FEMA Percentage of Permanent Structures experiencing damage62%

Roof Inspection Completed Yes(Y)Y No(N)N

Variance to FEMA PW's FIU est on Street Emergency Permanent TO DATE FIU Vendor GSF Contents PW's as

Fac Facility Name Address PW Summary Damages Reported Repairs Repairs Estimates

ROOF MPRF (PROJECT submitted WORKSHEET) INSPECTED DAD REF FEMA STAT FEMA 0001 University Park

UP, EC SITE/PARKING LOTS/ROADWAYS Site SITE LIGHTING, SIGNAGE, FENCES,VARIOUS $128,695 $115,688($13,007) 06 0131 BBC AT UP, EC, BBC 9650 SUBMITTED

SIGNIFICANT DAMAGE TO SHADEHOUSES INCLUSIVE OF LIGHTING AND SPRINKLER SYSTEMS $35,540 $35,540 UP Site SHADEHOUSE $0 0474 SUBMITTED

UP, EC CATEGORY A SITE CLEANUP OF TREES, VARIOUS Site A $597,489 $583,689($13,800) BBC BRANCHES, DEBRIS AT UP, BBC, 6142

AND EC SUBMITTED PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU RoofRoof SurveySurvey PlansPlans Florida International University 5. Roof Survey Plans ƒ Up to date inventory of all roof components – RD, EO, Fan units, etc. ƒ Area computation by roof area ƒ Plan of equipment layout ƒ Graphic designation of lightning protection system components ƒ 11X17 format for ease of mark-up post event ƒ Cross referenced to photo image database PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU RoofRoof SurveySurvey PlansPlans Florida International University 5. Roof Survey Plans ƒ Up to date inventory of all roof components – RD, EO, Fan units, etc. ƒ Area computation by roof area ƒ Plan of equipment layout ƒ Graphic designation of lightning protection system components ƒ 11X17 format for ease of mark-up post event ƒ Cross referenced to photo image database PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU RoofRoof SurveySurvey PlansPlans Florida International University 5. Roof Survey Plans ƒ Up to date inventory of all roof components – RD, EO, Fan units, etc. ƒ Area computation by roof area ƒ Plan of equipment layout ƒ Graphic designation of lightning protection system components ƒ 11X17 format for ease of mark-up post event ƒ Cross referenced to photo image database PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU RoofRoof SurveySurvey PlansPlans Florida International University

5. Roof HP MAKE VOLTS AMPS MODEL SERIAL # REMARKS 2.0 PLASTICAIR, INC. 460 2.9 12BCMPA 200607401 Survey EX-1 INOPERABLE. 20.0 LOREN COOK 460 26.5 300CA-SWG N/A TRIPS BREAKER Plans EX-2 EXCESSIVE Plans 20.0 LOREN COOK 460 26.5 330CA-SWSI N/A VIBRATION ƒ Equipment listing 7.5 LOREN COOK 460 11.0 195CA-SWS1 N/A

database from 7.5 LOREN COOK 480 11.0 210CA-SWS1 N/A

O&M w/ model #, 15.0 LOREN COOK 460 19.5 210CA-SWS1 N/A

power, etc. on 15.0 LOREN COOK 460 19.5 330CA-SWSI N/A

Microsoft Excel – 15.0 LOREN COOK 460 19.5 225CA-SWSI N/A

exportable to DSR 3.0 LOREN COOK 460 4.2 165CA-SWSI N/A

sheets & claims 5.0 LOREN COOK 460 7.0 225CA-SWSI N/A ƒ Equipment tagging (new standard) ƒ Cross reference to building uses which could be impacted by damage to roof components

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Pre-SeasonPre-Season PreparationsPreparations Florida International University 6. Roof Mounted Equipment Reports Fume hood database Facilities Systems Evaluation Abbreviations FUME HOOD ASSESSMENT REPORT EF Exhaust Fan (roof) Campus: University Park BBC EC Wolfsonian FH Fume Hood Facility Number: 09 FH Inspection Date: October 28, 2005 Facility ChemistryName: & Physics Report Updated: February 13, 2006 Data Source for Space Assignment: FIU/J.A.RODRIGUEZ/06.0204 FMD USE EH&S USE

Room Photo FH ID# # DEPARTMENT Number EF ID# FH INSPECTED BY EH&S Research or or Research Academic EF OPERATIONAL FH COUNT FH OPERATIONAL INSPECTED EH&S BY FACEAVG. VEL (fpm) R 39 18 8 70 59 18 RANGE: A 27 44% 84% 26% >79 AND <121 CHEMISTRY CP175.01 175 A NO ID 1YES NO 50 RDS BIOCHEMISTRY LAB PHYSICS CP194.01 194 R NO ID 1YES YES 84 RDS MACHINE SHOP 273A/ PHYSICS CP273.01 R 1YES YES 117 RDS B BIOPHYSICS LAB PHYSICS CP275.01 275 R 1YES NO 137 RDS SURFACE PHYSICS LAB PHYSICS CP276.01 276 R EF5 &EF5A YES1YES YES 117 RDS BIOPHYSICS LAB PHYSICS CP277.01 277 R 1YES YES 96 RDS SCANNING TUNNELING LAB PHYSICS CP295.01 295 R 1YES NO 148 RDS ATOMIC & MOLECULAR PHY PHYSICS CP297.01 297 R 1YES NO 154 RDS PreparingPreparing forfor andandRESEARCH ManaManagi LABgingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Pre-SeasonPre-Season PreparationsPreparations Florida International University 6. Roof Mounted Equipment Reports Fume hood database Facilities Systems Evaluation Abbreviations FUME HOOD ASSESSMENT REPORT EF Exhaust Fan (roof) Campus: University Park BBC EC Wolfsonian FH Fume Hood Facility Number: 09 FH Inspection Date: October 28, 2005 Facility ChemistryName: & Physics Report Updated: February 13, 2006 Data Source for Space Assignment: FIU/J.A.RODRIGUEZ/06.0204 FMD USE EH&S USE

Room Photo FH ID# # DEPARTMENT Number EF ID# FH INSPECTED BY EH&S Research or or Research Academic EF OPERATIONAL FH COUNT FH OPERATIONAL INSPECTED EH&S BY FACEAVG. VEL (fpm) R 39 18 8 70 59 18 RANGE: A 27 44% 84% 26% >79 AND <121 CHEMISTRY CP175.01 175 A NO ID 1YES NO 50 RDS BIOCHEMISTRY LAB PHYSICS CP194.01 194 R NO ID 1YES YES 84 RDS MACHINE SHOP 273A/ PHYSICS CP273.01 R 1YES YES 117 RDS B BIOPHYSICS LAB PHYSICS CP275.01 275 R 1YES NO 137 RDS SURFACE PHYSICS LAB PHYSICS CP276.01 276 R EF5 &EF5A YES1YES YES 117 RDS BIOPHYSICS LAB PHYSICS CP277.01 277 R 1YES YES 96 RDS SCANNING TUNNELING LAB PHYSICS CP295.01 295 R 1YES NO 148 RDS ATOMIC & MOLECULAR PHY PHYSICS CP297.01 297 R 1YES NO 154 RDS RESEARCH LAB PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU PostPost EventEvent StatusStatus ReportReport Florida International University 6. Roof Mounted Equipment Reports : Fume hood database Facilities Systems Evaluation Abbreviations FUME HOOD ASSESSMENT REPORT EF Exhaust Fan (roof) Campus: University Park BBC EC Wolfsonian FH Fume Hood ALL FACILITY RECAP Original Report Date: October 28, 2005 FIU/J.A.RODRIGUEZ/06.0204 Updated: March 3, 2006 Data Source for Space Assignment: ASUSA Academic Space Utilization, Scheduling and Analysis Testing Data: Environmental Health & Safety CRUS Campus Room Use System Database Operational Data: Facilities Management

S H S D F N E D E L L L A A T O H ID A H A F F N T N C F N W O O L T IO N I E H IO A Y T T P S H C T T IT S A U A C S U R S E R O R O H& A U T R A E E N E R E P C P I E M T F H S O IV O O U E S X H H SITE FAC BUILDING N N F H REMARKS F R I % U E E F F F BY COUNT 142 43 22 11 222 181 92 % DISTRIBUTION 83% 64% 19% 50% 82% 41% UP 01 PC CHARLES E PERRY 4 6 5% 0 0 10 10 9 90% SUBSTANTIALLY OPERATIONAL NO DAMAGE TO ROOF EF REPORTED VH VIERTES HAUS 6 0 3% 0 0 7 7 2 29% UP 04 TEST & BALANCE PENDING UPOE OWA06 EHAN 28 9 17% 0 0 37 30 14 38% UPECS ENG.&08 COMPUTER SCIENCE 11 1 6% 0 0 13 10 5 38% EF STACKS 7-7A AN 9 9A DESTROYED. INSTALLATION OF NEW STACKS COMMENCED 2/1/06 CP CHEMISTRY & PHYSICS 38 27 32% 18 8 70 59 18 26% UP 09 CM REPORTS COMPLETED. TEST & BALANCE PENDING UPHLS1 21HEALTH & LIFE SCIENCE PHAS E 28 0 13% 0 0 29 29 26 90% SUBSTANTIALLY OPERATIONAL HLS2UP HEALTH21A & LIFE SCIENCE PHASE 0 0 7% 0 0 15 15 00%FH STACKS RESTORED. PENDING T&B REPORT. MAJOR DAMAGE TO ROOF AND ROOF MOUNTED EF'S 6 TO 8 WEEK LEAD TIME ON DELIVERY OF NEW EF EC ENGINEERING CENTER 25 0 12% 4 3 26 7 7 27% EC 101 INSTALLATION SUBJECT TO ROOFING WORK. EF'S REQUESTED TO EXPEDITE AS REQUESTED BY USERS COMPLETED ON TIME. EC 102 OU OPERATIONS UTILITY 2 0 1% 0 0 3 3 3 100% 100% OPERATIONAL NO HOODS EXISTING CURRENTLY - DELETED FROM AC1 ACADEMIC 1 0 0 0% 0 0 0 0 0#DIV/0! BBC N03 DATABASE. BBCAC2 ACADEMICN04 2 0 0 5% 0 0 11 11 8 73% BBCEL ECOLOGYN08 LABORATORY 0 0 0% 0 0 1 0 00% PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Pre-SeasonPre-Season PreparationsPreparations Florida International University

7.7. DesignationDesignation ofof EmergencyEmergency SituationSituation RoomRoom „ Prepare Situation Room (CSC 1123) for emergency operations. „ Emergency Generator – locate emergency operations in space fed by emergency electrical power. Provide power for lighting, HVAC (independent air cooled units, electrical outlets for charging cell phones, radios, laptops). „ Provide redundant copper line communications link to off campus telephone provider. „ Secure 11X17 copiers, laptop computers and printers to be operational on emergency power. „ Pre-print large scale 72 hour emergency status report – post along walls to provide running status as backup.

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EmergencyEmergency ManagementManagement andand Florida International University ContinuityContinuity ofof OperationsOperations PlanPlan Purpose:Purpose: To restore “Normal” University operations ASAP Scope:Scope: Every university unit is affected Plans are specific to the needs of each unit Authority:Authority: President, Provost (or designate) CreationCreation ofof Policy:Policy: University governing body NIMSNIMS CompliantCompliant National Incident Management System http://www.fema.gov/emergency/nims/index.shtm http://training.fema.gov/emiweb/is/is700.asp - course introduces NIMS and explains purpose, principles, key components and benefits of NIMS.

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EmergencyEmergency ManagementManagement andand Florida International University ContinuityContinuity ofof OperationsOperations PlanPlan

Incident Commander ƒ leadership position with authority ƒ authorizes activation/deactivation of EMCOOP Core Committee ƒ composed of Incident Management Section Leads & Department heads from eight vital areas of operation that work closely together to identify, monitor and recommend appropriate responses to operational or meteorological threats. ƒ multidisciplinary, all-encompassing of critical university wide operations Incident Management Group „ composed of the directors, or their designees, of approx. twenty-five critical units whose normal operating capabilities prescribe a specific scope of responsibility - the fulfillment of which becomes vital to the overall success of the University’s response to any emergency. EMCOOP Emergency Management and Continuity of Operations Plan

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU IncidentIncident CommandCommand SystemSystem ManagementManagement TeamTeam Florida International University (ICSMT)(ICSMT) OrganizationalOrganizational Chart Chart

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EMCOOP Facilities Operations Florida International University EMCOOP Facilities Operations PhasePhase 11 AlertAlert

1.0 Prepare master damage 1.3 Vital Records secure record assessment kits to be available plans, record shop drawings, for reproduction, including O&M Manuals in secure templates for manual recording location of damages. Update facility drawing plans (8.5 x 11 format) 1.4 Identify vulnerabilities & roof plans (11 x 17 format) Roof Survey Plans 1.1 Conduct in-house seminar with Roof mounted equipment staff; reviewing immediate Building Envelope Assemblies response methodologies & damage documentation Research facilities and procedures. components 1.2 Document pre-event conditions Researchers freezers image database (dated jpegs) is Libraries / critical records crucial! / campus video documenting site conditions

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EMCOOP Facilities Operations Florida International University EMCOOP Facilities Operations PhasePhase 22 CriticalCritical AlertAlert

2.0 Update list from EH&S of 2.4 Contact and verify potentially hazardous conditions contractor availability in specific buildings. (Identify 2.5 Distribute list of contractors hazardous equipment, fumes, on call. chemicals, explosives, radioactive materials; biological waste; hazardous materials, asbestos, etc.). 2.1 Confirm availability of laptops, digital cameras and card readers. 2.3 Review communications procedures and distribute emergency personnel contact lists. (Include telephone, cellular, and pager numbers)

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EMCOOP Academic Affairs Florida International University EMCOOP Academic Affairs PhasePhase 22 CriticalCritical AlertAlert 2.0 Update list of Lab Managers 2.4 Contact and verify specialty (names, phone numbers) of vendor availability research labs with potentially Issue “blanket POs” hazardous conditions. (Identify Increase ProCards limits (FIU hazardous equipment, fumes, Credit cards) chemicals, explosives, 2.5 Distribute list of contractors radioactive materials; biological on call such as recovery waste; etc.) vendors with ability to freeze 2.1 Confirm availability of equipment dry books, dry cleaners for required by departmental costumes in Theater subject to water intrusion EMCOOPs such as laptops AND Portable fume hoods. 2.3 Review communications procedures and distribute emergency personnel contact lists. (Include telephone, cellular, and pager numbers)

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EMCOOP Facilities Operations Florida International University EMCOOP Facilities Operations PhasePhase 33 WatchWatch

3.0 Issue notices to all 3.6 Collect and secure laptops and construction contractors / card readers in central construction managers to protected room at CSC 2nd secure their work areas. floor. 3.1 Distribute emergency FMD 3.7 Provide each Damage personnel contact lists. (Include Assessment Team with: digital telephone, cellular, satellite and camera, hardhat, flashlight, pager numbers) batteries, tape, gloves, rain 3.3 Notify continuing contract gear and boots, spray paint, architects and construction barricade tape. managers to be available for 3.8 Secure campus facilities assistance on damage assessments and repairs. Meet in FMD Situation Room when communications fail. 3.4 Prepare Facilities Situation Room. Transfer printer and fax machine to location.

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EMCOOP Facilities Operations Florida International University EMCOOP Facilities Operations PhasePhase 44 WarningWarning

4.0 Verify construction sites 4.4 Move all sensitive secured. equipment and documents 4.1 Lock-down facilities. away from perimeter Confirm all shutters offices and cover all lowered and locked. equipment with plastic bags or sheets. 4.2 Shut down AHU’s and close all FA intakes. 4.5 Top off all gas tanks and secure all university 4.3 Unplug computers, printers, copiers, etc. vehicles and equipment in parking garages

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU EMCOOP Facilities Operations Florida International University EMCOOP Facilities Operations PhasePhase 55 EventEvent

5.0 During Event Key emergency personnel Shelter for Monroe County residents Lab Managers (Vivarium) First Responders 5.1 Communications failures Loss of land phone lines Loss of Internet communications Overwhelmed cellular phones Transfer reliance on text messaging 5.2 Personal Risks and Damages

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU Florida International University EMCOOPEMCOOP FacilitiesFacilities OperationsOperations PhasePhase 66 RecoveryRecovery 6.0 Initiate emergency 6.3 Conduct preliminary contact tree to verify assessment of damages individual condition and and classify condition availability. index. 6.1 Confirm campus 6.4 Document and take conditions from first corrective emergency responders (University actions as may be police) required to prevent 6.2 Conduct initial 72-hour further damage safety assessment to 6.5 Record detailed determine location and description of damages in extent of unsafe FIU/DSR forms, photo- structures (structural document typical integrity, hazardous conditions, quantify conditions pre-empting scope of damages occupancy). observed. (by square ft, linear ft, or unit count). PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU PostPost Event:Event: ImpactImpact onon FacilitiesFacilities Florida International University

„ First order of business is to clear debris and emergency actions necessary to prevent furtherfurther damage.damage. „ Document damage before debris is hauled away. Debris slated to be discarded may constitute proof of loss sustained. „ Must document with supporting written narrative and photos (digital) before hauling away. Do not destroy evidence of loss in rush to recovery. „ Documented proof of pre-event conditions & verification of all items existing and damaged. „ Ensure that both insurance adjusters and FEMA inspectors have completed their inspections before the damage is discarded and commencement of permanent repairs. PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU PostPost Event:Event: ImpactImpact onon FacilitiesFacilities Florida International University • Communications ƒ Land phone and cellular phones non-reliable ƒ Radio communications ƒ Text Pagers • Designation of internal FEMA coordinator & support staff ƒ FEMA and insurance documentation • Non Essential personnel – administrative leave • Payroll operations • Counseling • Emergency Housing

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU PostPost Event:Event: DocumentationDocumentation Florida International University

• Debris Removal Protocols ƒ June 2007- New rules ƒ Pre-qualify vendors for clean-up operations ƒ Certified truck haulers – truck dimensions approved and qualified by FEMA. Confirmation that listed hauling capacities are factual • Document all expenses, bids, and be sure work is consistent with the PW Project Worksheet scope definition • FEMA Requirements at Close-out: • Maintain records of all cancelled checks / cross reference to PW’s • Challenge: Electronic Payments – proof wire transfer took place • Photo document work as completed • Record copy of Certificates of Completion • Reports of repair/restoration progress by A/E’s • Timely submittal of Quarterly FEMA Reports

PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU DisasterDisaster ResistantResistant UniversityUniversity Florida International University

"A DRU is an institution that understands the threat posed by natural hazards to its campus and its mission. It actively implements policies, programs and practices to address its risks. It integrates loss reduction into its teaching, research and public service activities. It has the leadership and plans necessary to reduce risk to the level the campus community believes appropriate.” - FEMA

http://dru.ihrc.fiu.edu PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU DisasterDisaster ResistantResistant UniversityUniversity Florida International University

•• FIU’s DRU All-Hazards Mitigation Plan - prepared in coordination with FEMA Region IV, Atlanta, Georgia, and the Florida Department of Community Affairs Division of Emergency Management (DEM) to ensure that the Plan meets all applicable DMA 2000 and state requirements. •• Developed by FEMA in 2000 •• Part of Stafford Act/Disaster Mitigation Act (DMA) of 2000 - intended to facilitate cooperation between state and local authorities on risk reduction measures and to expedite funding allocation. •• DRU program is based on the four (4) phases of emergency management: ƒ Preparedness ƒ Mitigation ƒ Response http://dru.ihrc.fiu.eduƒ Recovery PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU DisasterDisaster ResistantResistant UniversityUniversity Florida International University •• University Profile ƒ General makeup, including prevalent geographic, demographic and economic characteristics. ƒ Building profiles / characteristics ƒ General historical disaster data. ƒ Baseline information provides a snapshot to recognize social, environmental and economic factors that ultimately play a role in determining vulnerability to hazards. •• Risk Assessment: identify, analyze and assess University’s overall risk to hazards. ƒ Hazard Identification and Analysis ƒ Vulnerability Assessment -Inventory of buildings, critical facilities and infrastructure ƒ Attempt to define any hazard risks that may uniquely or exclusively affect specific areas of the University ƒ Florida Building Code Reference: HWVZ Requirements http://dru.ihrc.fiu.eduhttp://www2.iccsafe.org/states/2004_florida_codes/ PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU DisasterDisaster ResistantResistant UniversityUniversity Florida International University •• Mitigation Strategy ƒ Consists of broad goal statements ƒ Includes an analysis of hazard mitigation techniques for the University to consider in reducing hazard vulnerabilities. ƒ Strategy provides foundation for detailed Mitigation Action Plan •• Mitigation Action Plan ƒ Links specific mitigation actions for each University department or agency to assigned implementation mechanisms and target completion dates. ƒ Develop mitigation goals; determined appropriate mitigation actions; prioritized mitigation actions; prepared implementation strategy ƒ Together, these sections are designed to make the Plan both strategic (through the identification of long-term goals) but also functional through the identification of short-term and immediate actions that will guide day-to-day decision-making and project implementation. http://dru.ihrc.fiu.edu PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU FIU:FIU: HurricaneHurricane ResearchResearch Florida International University 10 Most Vulnerable US Mainland Areas to Hurricanes FIU’s International Hurricane Research Center developed twelve criteria used to evaluate vulnerability of US mainland areas to hurricanes. •• Cyclonic energy - hurricane frequency and storm intensity •• Levee/dike failure • Physical factors included storm surge & flooding potential as well as coastal erosion trends and island breaching history. •• Socio-economic indicators involved populations at risk, evacuation distance and routes, what’s at risk, and local/state capabilities to respond to major hurricane impacts. www.ihrc.fiu.edu PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective FIU FIU:FIU: HurricaneHurricane ResearchResearch Florida International University 10 Most Vulnerable US Mainland Areas to Hurricanes

1.1. NewNew Orleans,Orleans, LouisianaLouisiana 2.2. LakeLake Okeechobee,Okeechobee, FloridaFlorida 3.3. FloridaFlorida KeysKeys 4.4. CoastalCoastal MississippiMississippi 5.5. Miami/Ft.Miami/Ft. Lauderdale,Lauderdale, FloridaFlorida 6.6. Galveston/Houston,Galveston/Houston, TexasTexas 7.7. CapeCape Hatteras,Hatteras, NorthNorth CarolinaCarolina 8.8. EasternEastern LongLong Island,Island, NewNew YorkYork 9.9. Wilmington,Wilmington, NorthNorth CarolinaCarolina 10.10. Tampa/St.Tampa/St. Petersburg,Petersburg, FloridaFlorida www.ihrc.fiu.edu PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’s PerspectivePerspective José A. Rodríguez, RA FIU [email protected] Florida International University Director Q&A Real Estate Development and Planning Facilities Operations Analysis Q&A DRU Coordinator Logistics Coordinator Emergency Management / Core Group Facilities Liaison College of Medicine Implementation Team

PreparingPreparing forfor andand ManagingManaging afterafter aa Hurricane:Hurricane:

AA University’sUniversity’s PerspectivePerspective PreparingPreparing forfor andand ManaManagigingng afterafter aa Hurricane:Hurricane:A A University’sUniversity’shttp://www.facilities.fiu.edu PerspectivePerspective