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Junee Shire Council JUNEE SHIRE COUNCIL AGENDA AND BUSINESS PAPER Extraordinary and Ordinary Meeting of Council Tuesday, 16 September 2014 JUNEE SHIRE COUNCIL NOTICE OF EXTRAORDINARY MEETING TO BE HELD ON TUESDAY, 16 SEPTEMBER 2014, COMMENCING AT 4.30PM IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE AGENDA ITEM APOLOGIES GENERAL MANAGER’S REPORT 1. MAYORAL AND COUNCILLOR ALLOWANCES 2. METHOD OF ELECTION OF MAYOR AND DEPUTY MAYOR 3. ELECTION OF MAYOR 4. ELECTION OF DEPUTY MAYOR 5. SEATING ARRANGEMENTS 6. ADOPTION OF MEETING TIMES 7. PAYMENT OF EXPENSES TO COUNCILLORS - TRAVELLING 8. COMMITTEE COMPOSITION 9. ELECTION OF DELEGATES CLOSE JUNEE SHIRE COUNCIL MAYORAL MINUTE MAYORAL MINUTE PRESENTED TO THE SEPTEMBER 2014 ORDINARY MEETING OF JUNEE SHIRE COUNCIL 1 RELEASE OF THE INDEPENDENT PANEL REPORT The release by the NSW Office of Local Government of the final report by the Independent Panel into the Review of Local Government last week was well overdue. The report really contains few surprises however it does throw all Councils a significant challenge which is basically to justify our existence in the form that we currently are. This, of course, will involve a considerable amount of work and consultation with the community. The benchmark figure seems to be 10,000 population minimum. There is a carrot being offered in the way of financial incentives for Councils to voluntarily ‘merge’ which is the euphemism for amalgamation. The independent panel made some recommendations for grouping of Councils without taking into account much more than common boundaries and a larger population base. As part of the justification process to remain a separate LGA, each Council has to show it is sustainable and able to renew infrastructure either by raising revenue or borrowing. While there is an offer from the Government to provide facilitators for Councils, I am concerned that these will not be objective and unbiased and that they will be instructed to steer Councils in the direction of voluntarily merging with one or more neighbours holding the financial carrot out as bait. It is important that all Councillors and the community have a full understanding of the proposals and the processes. There will be a workshop which I hope all Councillors will attend. 2 AGVISION Congratulations to Junee High School on another extremely successful AgVision which attracted some 24 schools and over 450 students from a wide area, including one school from Sydney. There was a tremendous amount of work put in to organise the event over the last 12 months and the school staff and other organisers are to be congratulated on their commitment and efforts. The NSW Minister for Primary Industries, the Hon Katrina Hodgkinson, officially opened the event. She was astounded at the size of it and how well supported it was by other schools from throughout the State. Ms Fiona Simson, President of NSW Farmers, was the keynote speaker. Her address was inspiring. She urged students to look at agriculture as a career of choice, not just to be a farmer but to also look at all the various occupations and careers which have a bearing on and are becoming increasingly important to agriculture. She even referred to a television programme (Bringing Sexy Back) and compared a career in agriculture to the new ‘sexy’. This certainly got the student’s attention! The day included 48 workshops and some 80 presenters and industry representatives manning stands as well as presenting workshops. The co-operation and assistance of a number of businesses and individuals from throughout the region made this possible. Page 1 3 OFFICIAL OPENING OF THE ATHENIUM THEATRE The official opening of the Athenium Theatre took place late last month. Organised by the Friends of the Athenium group, the event was well attended. The refurbished building was officially opened by Mrs Mary-Louise Fowler (nee Heffernan) whose family has had a long association with the building. The new proscenium was also unveiled, further enhancing the stage area. This was produced with assistance from the Heffernan family in honour of their grandfather Ben Cummins, who provided assistance to build the theatre. The Kapooka Army Band performed as part of the official function. 4 JUNEE TOWN BAND Congratulations to the Junee Town Band on winning the open band section of the Leeton Eisteddfod. This is quite a prestigious section and there was some tough competition, including the band which has won this on a regular basis. This was certainly a very good experience for the members, as well as giving them a much needed boost in confidence and morale. They treated Junee to some of their winning repertoire at the September Rotary Farmer’s Market. There was a lot of interest in the band and many stopped to enjoy the music. 5 SPORTING SUCCESSES Several Junee winter sport teams made it into the finals series of their respective sports, with some success. Notably the Junee Rams Rugby Union team, in their second year of rejoining the competition, took out the 3rd grade grand final for the second successive year. This is quite an achievement. Also successful were the junior netball 14 years team beating some stiff competition in the grand final. The Junee Junior Rugby League Under 10s team took out the grand final in their competition. The Junee Jaguars women’s reserve soccer team and the netball B grade team also made it into the finals as well as the Junee Rugby League Under 18s. Junee was well represented across all sports in the finals series. Lola Cummins Page 2 JUNEE SHIRE COUNCIL GENERAL MANAGER’S EXTRAORDINARY REPORT GENERAL MANAGER’S REPORT TO THE EXTRAORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 16 SEPTEMBER 2014. 1. MAYORAL AND COUNCILLOR ALLOWANCES The Mayor and Councillor allowances are fixed by the Local Government Remuneration Tribunal under the Local Government Act, 1993. Junee Shire Council is classified as a Rural Council. The minimum fee for Councillors is $8130 and the maximum fee is $10 740. The Mayor’s fee over and above that of the Councillor fee, is a minimum of $8640 to a maximum of $23 440. The fees for the 2014/2015 financial year were determined at the Council’s June 2014 ordinary meeting; see below. 05.06.14 RESOLVED on the motion of Cr A Clinton seconded Cr P Halliburton that the Councillors’ fees be set at $8130 with the additional Mayoral fee being set at $16 800 with the intention being that $1575 of this Mayoral fee be paid to the Deputy Mayor to supplement his allowance. Recommendation: That the report be received and noted. 2. METHOD OF ELECTION OF MAYOR AND DEPUTY MAYOR Under the Local Government (General) Regulation 2005, the Council has three options for the method of election of Mayor and Deputy Mayor. They are: ordinary ballot (secret ballot), open voting (a show of hands) or preferential ballot. Council, in the past, has elected its Mayor and Deputy Mayor by ordinary ballot in accordance with the provisions of Part 2 of Schedule 7, of the Local Government (General) Regulation 2005. Recommendation: That the Council determine the method of election of the Mayor and Deputy Mayor positions. 3. ELECTION OF MAYOR In accordance with Section 282 of the Local Government Act, 1993, the position of Mayor for the next 12 months needs to be resolved. Returning Officer Under Clause 1 of Schedule 7 of the above Regulations, Mr John Whitfield has been nominated as Returning Officer. Nomination A Councillor may be nominated without notice for election as Mayor or Deputy Mayor. A nomination is to be made in writing by two or more Councillors. It is not valid unless the nominee has indicated consent to the nomination in writing. J:\Council Meetings\2014\2014 EXTRAORDINARY MEETING 16 SEPTEMBER 2014\GM's Extraordinary Report to Council - 16 September 2014.doc Page 1 GENERAL MANAGER’S REPORT TO THE EXTRAORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 16 SEPTEMBER 2014. The nomination is to be delivered or sent to the Returning Officer. Election If only one Councillor is nominated, that Councillor is to be declared elected. 4. ELECTION OF DEPUTY MAYOR The same procedure as in Item 2 above is to apply. 5. SEATING ARRANGEMENTS A ballot is to be conducted to determine seating arrangements. 6. ADOPTION OF MEETING TIMES Councillors need to adopt meeting times. Presently, this is 4.30pm on the third Tuesday of each month. Councillors should note that due to a clash with the Local Government Conference 2014, the October 2014 meeting should be held on 14 October 2014, the second Tuesday of the month. It is also suggested that the Council not meet in January 2015 as this is typically a light meeting with a few items on the Agenda. If circumstances require a meeting to be called in January it would be accomodated. 7. PAYMENT OF EXPENSES TO COUNCILLORS - TRAVELLING Within the current Local Government (State) Award 2014 there is provision for payment of a vehicle allowance of 68c per kilometre for vehicles under 2.5 litres and 78c per kilometre for vehicles above 2.5 litres. Council has adopted a policy which covers travelling expenses. Recommendation: That travelling expenses incurred by Councillors travelling on official Council business be reimbursed in accordance with the policy. 8. COMMITTEE COMPOSITION The Code of Meeting Practice (Section 14) provides the context for the following. The Mayor is, by virtue of holding that office is a member of each committee of Council. 8(a) YOUTH COUNCIL (Previous representative: Cr Austin) J:\Council Meetings\2014\2014 EXTRAORDINARY MEETING 16 SEPTEMBER 2014\GM's Extraordinary Report to Council - 16 September 2014.doc Page 2 GENERAL MANAGER’S REPORT TO THE EXTRAORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 16 SEPTEMBER 2014.
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