Fiscal Year 2017-18 Annual Budget
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Alamo Community College District San Antonio, Texas ANNUAL BUDGET Fiscal Year 2017-18 Northeast Lakeview College | Northwest Vista College | Palo Alto College | San Antonio College | St. Philip’s College Dare to Dream. Prepare to Lead. FISCAL YEAR 2017-18 ANNUAL BUDGET ALAMO COMMUNITY COLLEGE DISTRICT FY 2017-2018 Annual Budget BOARD OF TRUSTEES Joe Alderete Jr., District 1 Denver McClendon, Assistant Secretary, District 2 Anna Uriegas Bustamante, District 3 Marcelo Casillas, Vice-Chair, District 4 Roberto Zárate, District 5 Dr. Gene Sprague, Secretary, District 6 Dr. Yvonne Katz, Chair, District 7 Clint Kingsbery, District 8 Vacant, District 9 Alicia Moreno, Student Trustee Bruce H. Leslie, Ph.D., Chancellor Diane E. Snyder, CPA, Ph.D., Vice Chancellor for Finance and Administration Pamela K. Ansboury, CPA, M.Ed., Associate Vice Chancellor for Finance and Fiscal Services Shayne A. West, Chief Budget Officer Page 2 FISCAL YEAR 2017-18 ANNUAL BUDGET Alamo Colleges District was awarded its seventh Distinguished Budget Presentation Award from the Government Finance Officers Association of the United States and Canada (GFOA) for its FY 2016-2017 Operating Budget. This award is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government budgets. The budget document must meet program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year. Page 3 FISCAL YEAR 2017-18 ANNUAL BUDGET Table of Contents INTRODUCTION ................................................................................................................... 6 Message from the Chancellor .............................................................................................................. 7 Organizational Description (Who We Are) .................................................................................... 9 Performance Evaluation ..................................................................................................................... 12 Strategic Plan ...................................................................................................................................... 13 Strategic Objectives and Goals ....................................................................................................... 15 Workforce Profile ............................................................................................................................... 17 Key Performance Indicators .............................................................................................................. 20 Long-Range Forecast .......................................................................................................................... 28 Budget Process and Budget Calendar ............................................................................................ 32 FY18 CURRENT YEAR REVENUE & EXPENSES ................................................................... 34 REVENUE AND FUNCTIONAL EXPENDITURE ALIGNMENT ......................................................... 35 FY 2017-2018 Revenue Summary .................................................................................................. 36 Tuition and Fees ................................................................................................................................... 38 Ad Valorem Taxes .............................................................................................................................. 39 State Appropriations .......................................................................................................................... 40 Non-formula Revenue ......................................................................................................................... 43 Expense Budget ................................................................................................................................... 44 Funding Model ..................................................................................................................................... 44 Salaries, Wages and Benefits .......................................................................................................... 58 Operating Expenses (Non-labor)..................................................................................................... 60 Staffing Summary ............................................................................................................................... 61 District Support Operations - Staffing ............................................................................................ 64 Capital Allocations .............................................................................................................................. 65 TAX REVENUE & DEBT SERVICE ........................................................................................ 66 Assessed Value and Tax Levy of Taxable Property ................................................................... 67 Growth in Taxable Valuation ........................................................................................................... 67 Tax Rate ............................................................................................................................................... 70 Debt Supported by the Debt Tax Revenue ................................................................................... 71 STUDENT DATA ................................................................................................................. 74 Contact Hours ....................................................................................................................................... 75 Headcount vs. Enrollment ................................................................................................................... 79 Unduplicated Headcount Enrollment ............................................................................................... 80 APPENDIX ......................................................................................................................... 81 Department Budget Allocations by College by Functional Categories .................................... 82 All Funds Financial Structure............................................................................................................108 Historical Fund Balance ....................................................................................................................109 Ten Year Trend of Revenue Sources .............................................................................................1 10 Financial Policies and Procedures ..................................................................................................111 Functional Category Descriptions ...................................................................................................120 Page 4 FISCAL YEAR 2017-18 ANNUAL BUDGET Tuition and Fee History ....................................................................................................................123 FY18 Budget-Related Board Minute Orders/Approved Minutes ........................................... 124 Collaborative Agreement ................................................................................................................141 Glossary ..............................................................................................................................................149 Campus Locations ..............................................................................................................................155 Page 5 FISCAL YEAR 2017-18 ANNUAL BUDGET INTRODUCTION Page 6 FISCAL YEAR 2017-18 ANNUAL BUDGET Message from the Chancellor December 1, 2017 Members of the Board of Trustees and Residents of the Alamo Colleges District service area: It is my pleasure to present the Alamo Colleges District FY 2017-2018 Annual Budget. This budget is the ninth consecutive annual budget with a focus on strategies that improve student success and efficiencies to guarantee long-term financial strength. The direction has been and is to balance the budget without employee layoffs, furloughs, or salary cuts. We have saved $50+ million over the last nine years, while protecting our employees’ jobs, and maintaining quality education for the students we serve. The Alamo Colleges District continue to be a fluid organization, willing and able to re-direct resources and align our processes with our key areas of focus: (1) Enrollment growth and aligning funding to instruction, academic support and student services, (2) Supporting our key strategic objectives, (3) Maintaining a safe and secure education and work environment, and (4) Taking care of our employees. The Alamo Colleges District has conducted an inclusive strategic planning process coordinated by the Strategic Planning and Performance Excellence department that has culminated in the development of a set of priorities for sustained national excellence with a vision to be the best in the nation in Student Success and Performance Excellence. These six strategic objectives are: 1. Quality a. Accreditation, signifying that Alamo Colleges has a purpose appropriate to higher education and has resources, programs, and services sufficient to accomplish and sustain that purpose. b. Credits earned will be recognized by other higher education institutions