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04179-220432 Dotirupattur.Tn@Indiapost.Gov.In Fax: 04179-220442 No DEPARTMENT OF POSTS डाकघर अधी�क का काया셍लय / Office of the Supdt. of Post offices, �त셁ꥍप配तूर मंडल / Tirupattur Division, �त셁ꥍप配तूर / Tirupattur – 635601. eMail id: [email protected] Phone: 04179-220432 [email protected] Fax: 04179-220442 No. G/MV-Tender/16 dated at Tirupattur 635 601, the 26.12.2016 Notice Inviting e-Tender Online e-Tenders (in Two Bid Systems – Technical and Commercial ) are invited on behalf of the President of India for Hiring of Commercial vehicles from reputed Firms/ transporters /bidders for conveyance of mails on contract basis for a period of Two years from the date of acceptance of tender/award of work for the following route – Jolarpettai Junction to Gudiyattam Head Post Office and vice versa via Vaniyambadi, Ambur, Thuthipattu, Oomerabad, Pernambut, Mailpatti, Valathoor, Madanur, Pallikonda, Gudiyattam R.S. ( i.e. in morning from Jolarpettai Junction to Gudiyattam Head Post Office and in evening from Gudiyattam Head Post Office to Jolarpettai Junction) including any diversion as and when ordered in the schedule of trips in the interest of service. The General Terms and Conditions applicable to the contract, amounts of Earnest Money/ Security Deposit and method of submission of tender have been mentioned in Annexure I. 1. The work is to be performed strictly as per parameters/technical specifications given in Part I of Annexure II. The terms and conditions specific to the contract have been mentioned in Part-II of Annexure II. The proforma for submission of tender has been given in Annexure III (for Technical Bid) and Annexure IV for BOQ (for Commercial bid), which may vary upon various circumstances and instructions for online Bid submission is included as Annexure V. 2. Schedule of Tender: Last date and time of uploading of e-Tender : 23.01.2017 upto 13.00 hours Date and time of opening of e-Tender : 24.01.2017 at 11.00 hours Amount of Earnest Money Deposit as per clause 3 of Annexure I : Rs.23,600/- * (Rupees Twenty three thousand and six hundred only). Venue: O/o The Superintendent of POs, Tirupattur Division, I Floor, Tirupattur HO buildings, Tirupattur 635 601. Number of vehicles required: - 1 + 1 spare vehicle The response to the Tender should be submitted online by the bidder on or before 23.01.2017 up to 13.00 hrs. in electronic format both for Technical and BOQ at the http://eprocure.gov.in using their Digital Signature Certificate. The concerned documents should be scanned and uploaded. However original P.O. Receipt under which Tender Fee of Rs.500/- (Rs. Five hundred only) and EMD* are deposited should be submitted physically or sent by Regd. Post/ Speed Post so as to reach the Office of the Tender Inviting Authority Digital Signature Certificate. Superintendent Tirupattur Division, Tirupattur 635 601. Page 1 before the scheduled date and time. Scanned copies of same should also be uploaded along with the Technical e-Bid. Each page of NIT & Pre-Contract Integrity Pact should be digitally signed by the tenderer. In case any of the bidders fails to submit the original P.O. Receipt for Tender Fee and EMD up to 23.01.2017, their bids shall not be accepted. DOP will not be responsible for delay in online submission due to any reason. For this, bidders are requested to upload the complete bid well in advance. The payment of Rs.500/- (Rs. Five hundred only) towards e-tender processing fee is not exempted to any category of bidders except for the Firms registered under NSIC/DG S&D. 4. All the documents in support of eligibility criteria are to be uploaded along with Technical Bid. The Tenderers are advised in their own interest to upload the scanned copies of the desired papers/documents with their bids failing which their bids may be declared non- responsive. 5. The foremost requirement of participation in e-Tender is to have a Digital Signature. Instruction to the Bidders to upload the bids online is also enclosed. 6. The Chief PMG, Tamilnadu Circle reserves the right to cancel the Tender at any stage or relax time/amend/withdraw any of the Terms and conditions contained in the Tender document without assigning any reason thereof. Any enquiry, after uploading of the bid shall not be entertained. In case of withdrawal, the EMD shall stand forfeited. 7. Terms and Conditions of the Tender are enclosed (PDF format) and the price (Commercial bid) in BOQ format. 8. Complete tender documents may be down loaded from the website of Central Public Procurement Portal (http://eprocure.gov.in) and Notice (e-NIT) can be viewed from the website of the Department of Posts (www.indiapost.gov.in). Information on any issue of Corrigendum related to this Tender will also be available in the website of CPP as also in the website of the Department. 9. Offline bids will not be entertained for the Tenders published in e-procurement platform. i.e. Tenders received by any mean/mode other than electronic or online format will not be considered and they will be summarily rejected. Digital Signature Certificate. Superintendent Tirupattur Division, Tirupattur 635 601. Page 2 DEPARTMENT OF POSTS डाकघर अधी�क का काया셍लय / Office of the Supdt. of Post offices, �त셁ꥍप配तूर मंडल / Tirupattur Division, �त셁ꥍप配तूर / Tirupattur – 635601. eMail id: [email protected] Phone: 04179-220432 [email protected] Fax: 04179-220442 ANNEXURE-I GENERAL TERMS AND CONDITIONS Sub: Online e-Tender for Hiring of Commercial vehicles from reputed Firms/ Transporters for conveyance of mails on contract basis. 1. Parties : The parties to the Contract are the contractor (the Tenderer to whom the work have been awarded) and the Government of India through Department of Posts for & on behalf of President of India. 2. Addresses: For all purposes of the contract including arbitration there under, the address of the contractor mentioned in the tender shall be the final unless the contractor notifies a change of address by a separate letter sent by Registered post with acknowledgement due, to the Department of Posts. The contractor shall be solely responsible for the consequences of any omission or error to notify change of address in the aforesaid manner. 3. Earnest Money Deposit (Bid Security): 3.1 Earnest Money of Rs.23,600/- (Rupees Twenty three thousand and six hundred only) must be deposited by the bidders in any Post Office and Original Receipt in form ACG 67 or Computerised UCR receipt provided by the Post Office in token of having received the amount should be submitted electronically along with their tenders. The scanned copies of receipts for EMD and Cost of Tender form must be duly uploaded and the original receipts to be sent by Regd. Post/ Speed Post in a sealed envelope to the Supdt. of POs, Tirupattur Division, Tirupattur 635 601 so as to reach this Office on or before 23.01.2017. Firms registered under NSIC/DGS&D with current validity, are exempted from furnishing (EMD) Bid Security. 3.2 No request for transfer of any previous deposit of Earnest money or Security deposit or payment of any pending bill held by the Department in respect of any previous work will be entertained. 3.3 Tenderer shall not be permitted to withdraw his offer or modify the terms and conditions thereof. In case the Tenderer fails to observe and comply with the stipulations made herein or withdraws after quoting the rates, the aforesaid amount of Earnest Money Deposit will be forfeited to the Government. 3.4 The tenders without Earnest Money Deposit will be summarily rejected except for those registered under DGS&D/NSIC with current validity. Digital Signature Certificate. Superintendent Tirupattur Division, Tirupattur 635 601. Page 3 3.5 No claim shall lie against the Government/Department in respect of erosion in the value or interest on the amount of Earnest Money Deposit or Security deposit. EMD of unsuccessful bidders will be returned after expiry of final bid validity and latest on or before the 30th day after the award of the contract. Registration: 1. Bidders are required to enroll on the e-procument module of the CPP Portal http://eprocure.gov.in) by clicking on the link “click here to enroll”. Enrolment on the CPP Portal is free of charge. 2. As part of the enrolment process, the bidders will be required to choose a unique user name and assign a password for their accounts. 3. Bidders are advised to register their valid e mail address and mobile numbers as part of the registration process. These would be useful for any communication from the CPP Portal. 4. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (class II or class III certificates with signing key usage) issued by any certifying authority recognised by CCA India (eg: SIFY/TCS/nCode/ eMudhra etc.) with their profile. 5. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSCs to others which may lead to misuse. 6. Bidders shall then log on to the site through the secured login by entering their user ID/password and the password of the DSCs/e token. Searching for tender documents: 1. There are various search options built in the CPP Portal to facilitate bidders to search active tenders by several parameters. These parameters could include Tender ID, organization name, location, date, value etc. There is also an option of advance search for tenders, wherein the bidders may combine a number of such parameters mentioned above to search for a tender published in the CPP Portal.
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