Public Meeting

AGENDA Public Meeting BOARD OF GOVERNORS University of the Fraser Valley Thursday, April 6, 2017 5:00 PM Rivers Dining Room, Trades and Technology Centre 5579 Tyson Road, Chilliwack, BC V2R 0H9 . 1. WELCOME from the CHAIR - John Pankratz (5:00-5:05) . 2. PRESENTATIONS (5:05-6:10) . 2.1. News from UFV . 2.1.1. UFV Alumni Association report - Derek Froese (5:05-5:15) . 2.1.2. Update from the Faculty of Applied and Technical Studies - John English (5:15-5:40) . 2.2. Update from community leaders . 2.2.1. City of Chilliwack (5:40-5:55) • Sharon Gaetz, Mayor • Sam Waddington, Councillor . 2.2.2. Chilliwack Economic Partners Corporation (5:55-6:10) • Brian Coombes, President . 3. CALL TO ORDER - John Pankratz (6:10-6:15) . 3.1. Agenda, 2017 04 06 THAT the agenda for the April 6, 2017 meeting of the UFV Board of Governors public meeting be adopted as presented. 4. PRESIDENT'S REPORT - Mark Evered (6:15-6:45) . 3 - 45 4.1. University divisional reports . 5. BOARD MEMBER ATTENDANCE AT COMMUNITY EVENTS - John Pankratz (6:45-6:55) . 6. INFORMATION ITEMS - John Pankratz (6:55-7:00) . Page 1 of 45 . UFV Board - In-Camera Meeting - 6 April 2017 - Agenda 6.1. Approved items from Board in-camera meetings (7:00-7:05) To see additional information about these items, please contact Linda Dahl, Executive Assistant, UFV Board of Governors. 6.1.1. Board in-camera session, 2017 01 12 • AVED Quarter 3 Ministry Forecast . 7. ADJOURNMENT and NEXT MEETING The next public meeting of the UFV Board of Governors is on Friday June 16, 2017 at Harrison Hot Springs. Time TBD. 8. BOARD MEMBER-ONLY IN-CAMERA MEETING Page 2 of 45 AGENDA ITEM # 4.1. UNIVERSITY DIVISIONAL REPORT Thursday, April 6, 2017 Page . 1. DIVISIONAL REPORTS Reports received from academic and service units are included below. 2. VICE-PROVOST AND ASSOCIATE VICE-PRESIDENT ACADEMIC (Peter Geller) . 3 - 7 2.1. Advising Centre - Written Report . 3. COLLEGE OF ARTS (Jacqueline Nolte, Dean) . 9 - 23 3.1. College of Arts - Written Report . 4. FACULTY OF HEALTH SCIENCES (Joanne MacLean, Dean) . 25 - 27 4.1. Faculty of Health Sciences - Written Report . 5. FACULTY OF PROFESSIONAL STUDIES (Tracy Ryder Glass, Dean) . 29 - 33 5.1. Faculty of Professional Studies - Written Report . 6. STUDENTS AND ENROLMENT MANAGEMENT (Jody Gordon, VP) . 35 - 39 6.1. Students and Enrolment Management - Written Report . 7. UNIVERSITY RELATIONS (Leslie Courchesne, Executive Director) . 41 - 43 7.1. University Relations - Written Report Page 1 of 43 University divisional reports Page 3 of 45 AGENDA ITEM # 4.1. Page 2 of 43 University divisional reports Page 4 of 45 AGENDA ITEM # 4.1. AGENDA ITEM # 2.1. Office of the Vice Provost & AVP, Academic – Dr. Peter Geller Report to the Board: UFV Advising Centre Update We have been very busy since bringing together the separate advising units into the Advising Centre within the Student Union Building in May 2015 and at our CEP location. This has provided an opportunity to assess best practices and coordinate our services to meet students’ needs. We continue to provide accessible and personalized academic advising for prospective and current students in Qualifying Studies and for students completing programs in the various faculties across the university, while also liaising with program advisors in other departments. The co-location has been successful, and we have worked hard on implementing various recommendations from the report on UFV Advising: Engaging the 21st Century Student (2015, Linda Pardy). Initiatives and Accomplishments Advising Centre: Learning Outcomes, Mission and Vision At our summer department retreat, the Academic Advising team began work on our learning outcomes with a workshop facilitated by Maureen Wideman, Director of Teaching and Learning. A small working group continued to synthesize the learning outcomes and brought them back to the group for input and feedback, with the final result clearly expressing our work with students. We have posted a copy in each of the advisors offices, as well as in the reception area so regardless of which advisor a student meets with they know the learning outcomes are the same. Our Mission: The Advising Centre provides accessible and personalized academic advising by teaching students to develop holistic educational plans. Our Vision: We will create a pro-active, inclusive environment of diverse professionals who work toward the shared purpose of student learning and success. Advising Centre - Written Report Page 3 of 43 University divisional reports Page 5 of 45 AGENDA ITEM # 4.1. AGENDA ITEM # 2.1. End 2 End Appointment Manager Software The Advising Centre Advisors have been successfully using the new AM software since January 2016, and students can go online to book an advising appointment with either a Qualifying & Exploratory Advisor or a Completion Advisor in Abbotsford or Chilliwack. In May, the Advisors in International Education went live with using the software. During the fall and winter semester a workstudy student was hired to assist with the configuration and rollout of the E2E software to all the Program Advisors, the Indigenous Student Centre, and Upgrading & University Preparation departments with implementation in February.. The Advising Centre website has been updated to incorporate all the various advising areas www.ufv.ca/advising Declaration Outreach Each semester we review students who are currently in the Bachelor of Arts and Bachelor of Science degrees to identify students who haven’t yet declared a major, extended minor(s), or minor(s). This winter term we sent an email to approximately 600 students inviting them to meet with their Academic Advisor to discuss their academic and personal goals. The outreach is done well in advance of the registration period for the next term so that students have lots of time to plan purposefully. Advising Events and Outreach Bachelor of General Studies (BGS) Information Session With the launch of the revised BGS degree Kathryn Garcia, Academic Advisor and Michelle Rhodes, Chair, General Studies Program Committee and Associate Professor Geography & the Environment will host an information event to inform and promote the degree. The session will be held on the Abbotsford campus in both the Spring and Fall. The student outreach will include the current 450 General Studies diploma students and Qualifying Studies students with 30 plus credits. Promotional materials will include postcards, posters and social media. Focus of the info sessions will revolve around the integrated/interdisciplinary aspects of the degree and how students can design a thematic option to meet their educational needs. High School Counsellor Liaison Day The Advising Centre will participate in the High School Liaison Day that is being hosted by the Student Recruitment Team on April 27th. Local counsellors from the Fraser Valley and Lower Mainland register for the conference, which provides them an opportunity to network directly with staff, academic advisors, and faculty about UFV programs. This is a great opportunity to promote our programs as counsellors are a large influencer for high school Advising Centre - Written Report Page 4 of 43 University divisional reports Page 6 of 45 AGENDA ITEM # 4.1. AGENDA ITEM # 2.1. students making decisions about post-secondary education. UFV’s programs continue to evolve and with many new options and changes to our curriculum, this is an opportunity for the counsellors to hear about the changes that have occurred to our programs and ask questions about how this affects high school students. Long Night Against Procrastination (LNAP) Advising participated in the LNAP event on both the Abbotsford and CEP campus on March 9th that was hosted by the Academic Success Centre and brought together many UFV service departments that support student success. The event is intended to acknowledge that procrastination is a reality of the lives of a vast majority of students and to provide some support, community, and encouragement as we enter the last month of the semester before final exams. The advisors noted they had many students take advantage of some “drop-in” advising appointments, and while still a new event at UFV there were more students seeking advice than at the fall event. Pharmacy Information Session Representatives from the University of British Columbia Pharmacy program met with students interested in the Pharm D program on October 20th. This has been an annual event for the last 5 years. Attendance usually reaches over 20 students. As students can also attend information sessions on the UBC campus consideration is being given to hosting this event every second year. Science Social The Science Social is an annual event organized by the Faculty of Science Dean and faculty along with the advisors for the science programs and clubs and student associations in the sciences. It has been and continues to be a successful beginning of term event for the Faculty and generally attracts approximately 100 students plus faculty and staff. Student Life First Year New Student Orientation (NSO) The Advising Centre is a key partner in New Student Orientation. NSO Part 1 takes place in May and provides students and supporters with an overview of services at UFV while preparing students to register online for their fall courses. Academic advisors explain program requirements to new students at academic orientation sessions. In May 2017, the Advising Centre will facilitate orientation sessions for the following programs: Arts, Fine Arts, and Global Development Studies; General Studies, Sciences and Computer Information Systems; and Qualifying Studies. The Advising Centre will also host a table at the Student Services Fair to answer the questions of new students and their supporters. There have been approximately 2300 students contacted to attend this event from programs across the institution. Three sessions will be offered on both campuses, with two sessions in Abbotsford and one at the CEP campus.

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