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London Borough of Barking and Dagenham Notice of Meeting THE EXECUTIVE Tuesday, 28 May 2002 - Civic Centre, Dagenham, 7:00 pm Members: Councillor C J Fairbrass (Chair); Councillor C Geddes (Deputy Chair); Councillor J L Alexander, Councillor S Kallar, Councillor M E McKenzie, Councillor B M Osborn, Councillor J W Porter and Councillor T G W Wade. Declaration of Members Interest: In accordance with Article 1, Paragraph 12 of the Constitution, Members are asked to declare any direct/indirect financial or other interest they may have in any matter which is to be considered at this meeting 22.5.02 Graham Farrant Chief Executive Contact Officer Steve Foster / Barry Ray Tel. 020 8227 2113 / 2134 Fax: 020 8227 2171 Minicom: 020 8227 2685 e-mail: [email protected] AGENDA 1. Apologies for Absence 2. Minutes - To confirm as correct the minutes of the meeting held on 14 May 2002 (Pages 1 - 16) Business Items Public Items 3 and Private Item 15 are business items. The Chair will move that these be agreed without discussion, unless any Member asks to raise a specific point. Any discussion of a Private Business Item will take place after the exclusion of the public and press. 3. Attendance at Chartered Institute of Housing Conference (Pages 17 - 18) Discussion Items 4. Annual Report of the Director of Public Health: Presentation (Report to follow on 24 May 2002) BR/04/03/02 5. Draft Race Equality Scheme (Pages 19 - 108) 6. Best Value Review of Waste Management: Final Report (Pages 109 - 162) 7. Best Value Review of the Library Service: Final Report (Pages 163 - 266) 8. Parks and Green Spaces Strategy (Pages 267 - 310) 9. Digital Radio Network for Emergency Services (Pages 311 - 312) 10. Future of Barking and Dagenham Magistrates Court: Response to Consultation (Pages 313 - 322) 11. Any other public items which the Chair decides are urgent 12. To consider whether it would be appropriate to pass a resolution to exclude the public and press from the remainder of the meeting due to the nature of the business to be transacted. Private Business The public and press have a legal right to attend Council meetings such as the Executive, except where business is confidential or certain other sensitive information is to be discussed. The list below shows why items are in the private part of the agenda. Discussion Items 13. Education Transport Matter (restricted circulation) Concerns an individual child (paragraph 6) 14. Organisation and Management of Education, Arts and Libraries (restricted circulation) Concerns a staffing matter (paragraph 1) Business Items 15. John Perry Primary School: Replacement of Demountable Nursery (to follow on 24 May 2002) Concerns a contractual matter (paragraphs 7, 8 and 9) 16. Any other confidential or exempt items which the Chairman decides are urgent BR/04/03/02 AGENDA ITEM 2 THE EXECUTIVE Tuesday, 14 May 2002 (7.00 - 8.15 p.m.) Present: Councillor C J Fairbrass (Chair), Councillor C Geddes (Deputy Chair), Councillor J L Alexander, Councillor B M Osborn and Councillor T G W Wade. Also Present: Councillor M W Huggins, Councillor T J Justice, Councillor M E McKenzie and Councillor J W Porter. 450. Minutes (23 April 2002) Agreed, subject to the following: By Minute 441, it was agreed that the Mayor, accompanied by her consort and chauffeur, will attend the dedication this June of the memorial to the 2nd Battalion, the Essex Regiment, in Bayeux. The report omitted mention of the need for the Mayor's attendant to accompany the delegation and the Executive has now agreed this officer's attendance at an additional cost of approximately £600. 451. Standing Advisory Council for Religious Education - Annual Report for the School Year 2000/2001 Received the above report. Agreed, in order to support the provision of religious education in schools: 1. the continuing funding of SACRE and any further costs to meet the publication of the new syllabus and the supplement; 2. the provision of the necessary INSET and support for the work of the Borough's Advisory Teacher for Religious Education as detailed in the report; 3. support for the Christian Education Movement (CEM), which provides a national service for schools on all aspects of Religious Education; 4. funding of the "Bibles for Schools" project. 452. * Appointments to the Political Structure 2002/03 Considered a report regarding appointments to the Council's political structure for the municipal year 2002/03. (a) Membership Agreed to recommend the Assembly to agree that the membership of the Executive, the Scrutiny Management Board, the Development Control BR/04/03/02 Page 1 Board, the Panel for the Regulatory and General Matters Board, the Panel for the Personnel Board, the Standards Committee and the Community Forums be as set out in Appendix 'A'. (b) Appointment of Chairs and Deputy Chairs Noted that the Constitution automatically provides for the following positions: Chair Deputy Chair Executive Leader of the Council Deputy Leader of the Council Council Mayor Deputy Mayor Agreed to recommend the Assembly to agree that Chairs and Deputy Chairs for the other Council bodies be as set out in Appendix 'B'. In relation to Community Forums, the Executive recommend that Chairs for 2001/02 be reappointed for 2002/03; where there is a vacancy, the recommendation is that the Community Forum Members meet as soon as possible to select a Chair and that the Chair's appointment be ratified by the Assembly. The Executive instructed that the Deputy Chairs of the Community Forums, which the Assembly has previously agreed be drawn from the community, be appointed as a matter of urgency. (c) Co-opted Members Agreed to recommend the Assembly to agree that the following persons be appointed as co-opted Members on the Scrutiny Management Board for such times as education matters are considered: Reverend R Gayler representing the Church of England Mrs G Spencer representing the Roman Catholic Church Mr P Carter is already elected for a four-year period as a Parent Governor representative for Primary schools and as such will similarly be co-opted to the Scrutiny Management Board for education matters. The Parent Governor representative for Secondary schools is vacant and the successful candidate will be co-opted to the Board as soon as he/she is appointed. (d) Best Value Reviews Noted that the Scrutiny Management Board has deferred consideration of the membership of Best Value Review groups for 2002/03 until the end of May in order to take into account recent changes to the Best Value regime, the implications of which are not yet clear. BR/04/03/02 Page 2 (e) Representatives on Miscellaneous Bodies Agreed to recommend the Assembly to agree that representation be as set out in Appendix 'C'. (f) Appointment of Trustees to Local Charities Agreed to recommend the Assembly to agree: Dagenham United Charity That Councillors Bunn and Davis be reappointed as trustees for the period 24 May 2002 - 24 May 2005 (remainder of three year term of office). That Mr F Tibble and Councillor Wainwright be reappointed as trustees for the period 24 May 2002 - 24 May 2003 (remainder of two year term of office; it has been agreed they will serve a further four year term after this). Barking General Charities That Councillors Mrs Bruce and Porter be appointed as trustees for the municipal year 2002/03. Barking and Ilford Charities That Councillors Mrs Bradley and Mrs Flint be appointed as trustees for the municipal year 2002/03. The Eva Tyne Trust Fund That the Chief Executive, in consultation with Councillor Jones appoint trustees to the fund for the period ending 30 September 2004. (The Executive asked to be advised on the current position of the Uphill and Waters Educational Foundation, an educational charity established for the benefit of children and young persons in the Borough.) 453. Draft School Organisation Plan 2002 Received the draft School Organisation Plan, which sets out the Council's proposals to provide school places within the Borough. Agreed the Plan and its submission to the School Organisation Committee, in accordance with statutory requirements. The Executive was unanimous in its view that the Plan is of the very highest standard. It commended the Director of Education, Arts and Libraries and his team for their excellent work. BR/04/03/02 Page 3 454. A Cemetery Site Strategy and Outcome of Public Consultation At its meeting on 25 September 2001 (Minute 161), the Executive received a draft Cemetery Site strategy. This set out potential options for meeting future burial needs against the background that, at present rates of burial, the Council's cemetery space will be exhausted in 6 to 8 years. The Executive commissioned an extensive consultation process to find out the community's views on this issue. The Executive has now received a report setting out: • the feedback from the consultation – the majority of respondents wish the Council to provide additional burial facilities in the Borough; • the results of a study of potentially suitable sites in the area; • a revised and updated version of the Cemetery Site strategy for formal adoption; and • proposed next steps. Agreed, in order to progress this issue and taking into account the results of the consultation, the study and the recommendations of the Cemeteries Service Best Value Review: 1. that the Council's long-term aims should be to secure adequate burial space for its residents within the Borough's boundary; 2. that the Cemetery Site Strategy be adopted; and 3. that feasibility studies are undertaken to test the suitability for burial purposes on 6 sites, namely: • Hainault Road (former allotment site - Crown owned land) • Gale Street (section of former allotment site) • Rose Lane (former school playing field north of Chadwell Heath Cemetery and vacant allotment site as a potential extension of Chadwell Heath Cemetery) • Eastbrookend (land adjacent to existing cemetery as a potential extension) • Central Park (Pitch and Putt Golf Course) • The Oaks Centre and Adjoining Fields (Crown owned land).
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