Behavioral Health Data System Data Guide Working 2 4/1/2018
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BEHAVIORAL HEALTH DATA SYSTEM Draft Data Guide VERSION: 2.2 PUBLISH DATE: 2/1/2018 APPROVE DATE: 1/30/2018 EFFECTIVE DATE: 04/01/2018 LAST UPDATED: 1/30/2018 BHDS Data Guide Return to Table of Contents Contents Data Guide Overview: ................................................................................................................................... 6 Overview ............................................................................................................................................... 6 Terminology Guide ................................................................................................................................ 6 Use Guide .............................................................................................................................................. 7 General Considerations of Dictionary ........................................................................................................... 9 Reporting Organization ......................................................................................................................... 9 Service Episodes .................................................................................................................................... 9 Data File Format .................................................................................................................................... 9 Blanks/Unknowns ................................................................................................................................. 9 Add/Change Status ............................................................................................................................... 9 Special Characters ................................................................................................................................. 9 Appendices ............................................................................................................................................ 9 Transaction Definitions ................................................................................................................................ 10 Summary of Transactions ....................................................................................................................... 10 Header 000.01 ........................................................................................................................................ 16 Cascade Delete – 131.03........................................................................................................................ 17 Cascade Merge – 130.03 ........................................................................................................................ 18 Client Demographics – 020.07 ................................................................................................................ 19 Client Address – 022.02 .......................................................................................................................... 20 Client Profile – 035.09 ............................................................................................................................. 21 Program Identification – 060.05 .............................................................................................................. 23 Co-occurring Disorder – 121.04 .............................................................................................................. 24 Authorization – 023.02 ............................................................................................................................ 26 ASAM Placement – 030.02 ..................................................................................................................... 27 DCR Investigation – 160.04 .................................................................................................................... 28 ITA Hearing – 162.04 .............................................................................................................................. 31 Service Episode – 170.05 ....................................................................................................................... 32 Substance Use – 036.03 ......................................................................................................................... 34 Data Element Definitions ............................................................................................................................. 36 Identifiers ..................................................................................................................................................... 37 BHO ID .................................................................................................................................................... 37 Client ID................................................................................................................................................... 38 Provider NPI ............................................................................................................................................ 39 Batch Number ......................................................................................................................................... 40 Batch Date............................................................................................................................................... 41 Cascade Merge ........................................................................................................................................... 42 Effective: Behavioral Health Data System Data Guide _ Working 2 4/1/2018 BHDS Data Guide Return to Table of Contents Referenced Client ID ............................................................................................................................... 42 Common Transaction Elements: ................................................................................................................. 43 Effective Date .......................................................................................................................................... 43 Source Tracking ID ................................................................................................................................. 44 Client Demographics 020.07 ....................................................................................................................... 45 First Name ............................................................................................................................................... 45 Middle Name ........................................................................................................................................... 46 Last Name ............................................................................................................................................... 47 Alternate Last Name ............................................................................................................................... 48 Social Security Number ........................................................................................................................... 49 Birthdate .................................................................................................................................................. 50 Gender .................................................................................................................................................... 51 Hispanic Origin ........................................................................................................................................ 52 Primary Language ................................................................................................................................... 53 Races(s) .................................................................................................................................................. 54 Sexual Orientation ................................................................................................................................... 56 Client Address 022.02 ................................................................................................................................. 58 Address Line 1 ........................................................................................................................................ 58 Address Line 2 ........................................................................................................................................ 59 City .......................................................................................................................................................... 60 County ..................................................................................................................................................... 61 State ........................................................................................................................................................ 63 Zip Code .................................................................................................................................................. 65 Client Profile 035.09 .................................................................................................................................... 66 Profile Record Key .................................................................................................................................