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Fy18 & Fy19 Final Budget

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Fy18 & Fy19 Final Budget Santa Cruz Metropolitan Transit District FY18 & FY19 FINAL BUDGET ADOPTED JUNE 23, 2017 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT FY18 & FY19 FINAL BUDGET Table of Contents: I. Total Budget Overview Letter from the CEO/General Manager and the Board Chair . 3 Board of Directors . 4 Board Officers & Appointments . 5 Management Staff . 7 Transit Centers . 8 Santa Cruz METRO Quick Facts . 9 Ridership Performance by Service Area – FY16 . 10 Departmental Organizational Chart. 11 Authorized and Funded Personnel Summary . 12 Funded Personnel by Department Chart . 13 Budget Highlights . 15 Budget Development Process Timeline . 21 Budget Resolution . 23 Revenue Sources: FY18 & FY19 - Charts . 25 Revenue Sources: Sales Tax & TDA-Charts . 26 Revenue Sources: Passenger Fares-Charts . 27 Revenue Sources . 28 Expenses: FY18 & FY19 - Charts . 29 • Consolidated Expenses . 30 Departmental Expenses: FY18 & FY19 - Chart . 34 • Departmental Expenses . 35 II. Departmental Functions, Objectives and Line Item Budgets Administration - 1100 . 39 Finance - 1200 . 51 Customer Service - 1300 . 63 Human Resources - 1400 . 73 Information Technology - 1500 . 83 Planning, Grants and Governmental Affairs - 1600. 95 District General Counsel - 1700 . 105 Risk Management - 1800 . 115 Purchasing - 1900 . 125 Facilities Maintenance - 2200 . 135 ParaCruz – 3100 . 145 Operation – 3200 . 155 Bus Operators – 3300 . 165 Fleet Maintenance – 4100 . 175 Cobra Benefits - 9001 . 185 Retired Employee Benefits - 9005 . 191 SCCIC - 700 . 197 III. Capital Budget . 203 IV. Unfunded Capital Needs List . 207 V. Additional Information Board Member Travel . 218 Budgeted Ongoing Activities . 219 Employee Incentive Program . 220 Memberships . 221 I. TOTAL BUDGET OVERVIEW 1 2 3 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT FY18 & FY19 FINAL BUDGET Board of Directors Cynthia Mathews Mike Rotkin City of Santa Cruz County of Santa Cruz Jimmy Dutra John Leopold City of Watsonville County of Santa Cruz Bruce McPherson Cynthia Chase County of Santa Cruz City of Santa Cruz Donna Lind Don Rothwell City of Scotts Valley County of Santa Cruz Ed Bottorff Oscar Rios City of Capitola City of Watsonville Norm Hagen County of Santa Cruz Donna Blitzer Liber McKee Ex Officio Director Cabrillo College Ex Officio University of California, Santa Cruz Cabrillo College Appointment Alexander Clifford, CEO/General Manager 4 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT FY18 & FY19 FINAL BUDGET Board Officers and Appointments Chair Jimmy Dutra Vice Chair Bruce McPherson SCCIC Representatives Cynthia Chase Norm Hagen John Leopold Bruce McPherson Oscar Rios SCCRTC Representatives Karina Cervantez Cynthia Chase Ed Bottorff SCCRTC Alternates (in order) Dene Bustichi Mike Rotkin Norm Hagen 5 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT FY18 & FY19 FINAL BUDGET Board Officers and Appointments Capital Projects Standing Committee Ed Bottorff Cynthia Chase Bruce McPherson Finance, Budget and Audit Standing Committee John Leopold Donna Lind Cynthia Mathews Oscar Rios Personnel/Human Resources Standing Committee Jimmy Dutra Bruce McPherson Mike Rotkin Norm Hagen John Leopold 6 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT FY18 & FY19 FINAL BUDGET Management Staff CEO/General Manager Alexander D. Clifford COO Ciro Aguirre Finance Manager and Interim Human Resources Angela Aitken Manager Assistant Finance Manager Debbie Kinslow Fixed Route Superintendent Anna Gouveia Paratransit Superintendent April Warnock Assistant Paratransit Superintendent Daniel Zaragoza Human Resources Manager Vacant Assistant Human Resources Manager Caroline Hawkins Information Technology Manager Isaac Holly Senior Database Administrator Harlan Glatt Database Administrator Jaron West Maintenance Manager Eddie Benson Purchasing Manager Erron Alvey Safety, Security and Risk Manager Vacant Planning and Development Manager Barrow Emerson 7 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT TRANSIT CENTERS Santa Cruz (Pacific Station) 920 Pacific Avenue Santa Cruz, CA 95060 Capitola Mall 1855 41st. Avenue Capitola, CA 95010 Watsonville 475 Rodriguez Street Watsonville, CA 95076 Scotts Valley (Cavallaro Center) 246 Kings Village Road Scotts Valley, CA 95066 8 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT Santa Cruz METRO Quick Facts FY16 As of 6/30/16 Board Members 12 Employees 306 Fixed Routes 35 Fixed Route Peak Pullout 82 Bus Stops 936 Fixed Route Ridership 5,497,024 Revenue Miles 3,337,779 Revenue Hours 226,135 Passengers per Hour 24.31 Operating Expenses $46,706,726 9 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT Ridership Performance by Service Area - FY16 as of 06/30/2016 Passengers Trip Hrs % Ridership % per Hour Local Santa Cruz 6,859 3.03% 103,053 1.87% 15.02 UCSC 45,613 20.17% 2,577,202 46.88% 56.50 Scotts Valley/San Lorenzo Valley 27,150 12.01% 417,016 7.59% 15.36 North Coast 3,525 1.56% 40,204 0.73% 11.41 Mid County 3,684 1.63% 45,911 0.84% 12.46 Live Oak 14,641 6.47% 294,908 5.36% 20.14 Cabrillo /South County 79,392 35.11% 1,499,207 27.27% 18.88 Local Watsonville 21,242 9.39% 182,664 3.32% 8.60 Highway 17 24,029 10.63% 336,859 6.13% 14.02 TOTAL 226,135 100.00% 5,497,024 100.00% 24.31 Service Distribution: Highway 17 Local Santa Cruz, 3.39% 10.63% UCSC 20.17% Local Watsonville 9.39% Scotts Valley/San Lorenzo Valley 13.70% North Coast 1.56% Cabrillo /South Mid County Live Oak County 1.63% 6.47% 35.11% 10 (Santa Cruz METRO) Organizational Chart Board of Directors CEO/GM District General Counsel Administration 1700 1100 Risk Management Finance/DBELO Operations Information Technology 1800 1200 1300/3100/3200/3300 1500 Human Resources/ Planning, Grants & Purchasing Maintenance EEO Officer Governmental Affairs 1900 2200/4100 1400 1600 11 FY18 & FY19 OPERATING BUDGET Authorized and Funded Personnel - Full Time Equivalent (FTE) Summary Authorized Funded Authorized Funded Authorized Funded FY 17 FY 17 FY 18 FY 18 FY 19 FY 19 Position Title June 2016 June 2016 2017 2017 2017 2017 Administration - 1100 5.00 4.00 5.00 4.00 5.00 4.00 Finance - 1200 8.50 7.00 9.50 8.00 9.50 8.00 Customer Service - 1300 10.25 8.00 15.25 12.00 15.25 12.00 Human Resources - 1400 6.00 5.00 8.00 6.00 8.00 6.00 Information Technology - 1500 7.00 5.00 7.00 5.00 7.00 5.00 Planning, Grants, Governmental Affairs - 1600 9.00 5.00 11.00 5.00 11.00 5.00 District General Counsel - 1700 3.00 3.00 3.00 1.00 3.00 1.00 Risk Management - 1800 3.00 2.00 3.00 2.00 3.00 2.00 Purchasing - 1900 8.00 8.00 9.00 8.00 9.00 8.00 Facilities Maintenance - 2200 22.00 17.00 22.00 17.00 22.00 17.00 Paratransit - 3100 62.00 49.00 55.00 44.00 55.00 44.00 Operations - 3200 21.00 15.00 22.00 16.00 22.00 16.00 Bus Operators - 3300 171.00 146.00 171.00 153.00 171.00 153.00 Fleet Maintenance - 4100 56.00 37.00 57.00 38.00 57.00 38.00 Total Full-Time Equivalents (FTEs) 391.75 311.00 397.75 319.00 397.75 319.00 Summary 7/7/2017 12 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT FY18 & FY19 FINAL OPERATING BUDGET FUNDED PERSONNEL BY DEPARTMENT Administration Finance Customer Service 1% 3% 4% Human Resources Fleet Maintenance 2% 12% Information Technology 2% Planning, Grants, Governmental Arrairs 2% District General Counsel 0% Risk Management 1% Purchasing 2% Facilities Maintenance 5% Paratransit Program 14% Bus Operators 48% Operations 5% 13 14 FY18 & FY19 FINAL BUDGET HIGHLIGHTS The Santa Cruz Metropolitan Transit District (Santa Cruz METRO) is a special district of the State of California operating fixed route bus service and Paratransit service throughout Santa Cruz County. Santa Cruz METRO also operates the Highway 17 Express bus service to Santa Clara County in cooperation with the Santa Clara Valley Transportation Authority (VTA), AMTRAK, CalTrans and the Capitol Corridor Joint Powers Authority (CCJPA). A Board of eleven directors and two Ex-Officio Directors, representing the University of California and Cabrillo College, governs Santa Cruz METRO. Eleven members are appointed by the following entities: County of Santa Cruz (five members), the City of Santa Cruz (two members), the City of Watsonville (two members), and one member each from the cities of Capitola and Scotts Valley. FY18 Operating Revenues Operating Revenues total $48,077,820 in FY18. Major Operating Revenue assumptions in the FY18 Budget over the June 2016 FY17 Final Budget, include: • Passenger Fares – decrease of -24.2% or ($890K) primarily due to decreased system-wide ridership, as a result of the service reduction implemented after September 8, 2016, as well as the decrease in bulk purchases of discount passes from Cabrillo College. The budget projection is based on actual passenger fares revenue collected in October, November, and December 2016. Revenue data collected prior to the service reduction was excluded from the forecast model. In addition, data for January and February 2017 was excluded from the forecast model due to the severe weather and staffing shortages that negatively impacted ridership. • Special Transit Fares – decrease of -3.9% or ($211K) due to higher budget projections for FY17, based on trends from prior years. • Highway 17 Fares – decrease of -3.7% or ($67K) due to decreased Highway 17 Ridership as a result of increased fares (in the fall of 2015); lower fuel prices; reduced on-time performance due to increased congestion, as well as the service reduction implemented September 8, 2016. The budget projection is based on actual Highway 17 fares revenue collected in October, November, and December 2016. Revenue data collected prior to the service reduction was excluded from the forecast model. In addition, data for January and February 2017 was excluded from the forecast model due to the severe weather and staffing shortages that negatively impacted ridership. • 1979 Gross Sales Tax (1/2 cent) – increase of 2.5% or $489K.
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