2016 1St Quarter Custodial, Mileage, Car Allow

CITY COUNCIL AGENDA

City Council Meeting Tuesday, May 31, 2016 Council Chamber, Tom Davies Square,

4:00 p.m. CLOSED SESSION, COMMITTEE ROOM C-11 6:00 p.m. OPEN SESSION, COUNCIL CHAMBER

Council and Committee Meetings are accessible. For more information regarding accessibility, please call 3-1-1 or email [email protected].

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Resolution to move to Closed Session to deal with one (1) Labour Relations / Employee Negotiations matter regarding collective bargaining and one (1) Personal Matters (Identifiable Individual(s)) / Labour Relations / Employee Negotiations regarding a Labour Relations Update, in accordance with the Municipal Act, 2001, S.239(2)(b)(d). (RESOLUTION PREPARED)

RECESS

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

1 of 144 CITY COUNCIL (2016-05-31) PRESENTATIONS

1. Report dated May 17, 2016 from the General Manager of Assets, Citizen and Leisure 21 - 21 Services regarding Transit Wayfinding. (ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY) (This presentation will provide information regarding Transit Wayfinding.)

2. Report dated May 11, 2016 from the General Manager of Health and Social Services 22 - 27 regarding Pioneer Manor Bed Redevelopment. (ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY) Brenda Loubert, Director, North East Centre of Excellence for Seniors' Health Rob Blackwell, General Manager of Health and Social Services

(Under the Ministry of Health and Long-Term Care’s Enhanced Long-Term Care Home Renewal Strategy, Pioneer Manor is required to redevelop B and C classified beds to an A standard. The Home has 122 permanent long stay beds and 27 temporary licenced beds that fall within this category.)

MATTERS ARISING FROM THE CLOSED SESSION

Deputy Mayor Sizer will rise and report any matters discussed during the Closed Session. Council will then consider any resolutions emanating from the Closed Session.

MATTERS ARISING FROM THE PLANNING COMMITTEE

May 9, 2016

Council will consider, by way of one resolution, resolutions PL2016-83 to PL2016-87 all of which are found at: http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=985&itemid=rec. Any questions regarding these resolutions should be directed to Councillor Cormier, Chair, Planning Committee. (RESOLUTION PREPARED)

MATTERS ARISING FROM FINANCE AND ADMINISTRATION COMMITTEE

MAY 17, 2016

Council will consider, by way of one resolution, resolutions FA2016-17 to FA2016-20, all of which are found at: https://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=969&itemid=rec. Any questions regarding the resolutions should be directed to Councillor Jakubo, Chair, Finance and Administration Committee.

2 of 144 CITY COUNCIL (2016-05-31) (RESOLUTION PREPARED)

CONSENT AGENDA

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEMS C-1 TO C-12)

MINUTES

C-1. Planning Committee Minutes of April 25, 2016 28 - 38 (RESOLUTION PREPARED - MINUTES ADOPTED)

C-2. City Council Minutes of April 26, 2016 39 - 52 (RESOLUTION PREPARED - MINUTES ADOPTED)

C-3. City Council Minutes of May 10, 2016 53 - 76 (RESOLUTION PREPARED - MINUTES ADOPTED)

C-4. Special Council Minutes, May 10, 2016 77 - 78 (RESOLUTION PREPARED - MINUTES ADOPTED)

ROUTINE MANAGEMENT REPORTS

C-5. Report dated May 11, 2016 from the Executive Director, Administrative Services/City 79 - 80 Clerk regarding 2016 Council/Committee Meeting Schedule - Amendment. (RESOLUTION PREPARED) (This report outlines the amendments to the 2016 Council/Committee Meeting Schedule.)

C-6. Report dated May 17, 2016 from the Acting Chief Financial Officer/City Treasurer 81 - 83 regarding Contract Awards Exceeding $50,000 - February & March 2016. (RESOLUTION PREPARED) (This report summarizes the Contract Awards resulting from the Bid Solicitations.)

3 of 144 CITY COUNCIL (2016-05-31) C-7. Report dated May 2, 2016 from the Acting Chief Financial Officer/City Treasurer 84 - 84 regarding Write Off - N.I.M. Disposals Limited. (RESOLUTION PREPARED) (Report to obtain council approval to write off balance of N.I.M. Disposals Limited.)

C-8. Report dated April 27, 2016 from the Acting Chief Financial Officer/City Treasurer 85 - 85 regarding Write Off -1211250 Ontario Inc. (RESOLUTION PREPARED) (Report to obtain council approval to write off balance of Zio's - Transit.)

CORRESPONDENCE FOR INFORMATION ONLY

C-9. Report dated May 4, 2016 from the Acting Chief Financial Officer/City Treasurer 86 - 114 regarding 2016 First Quarter Statement of Council Expenses. (FOR INFORMATION ONLY) (This report discloses an itemized statement of the first quarter expenses in accordance with the Payment of Expenses for Members of Council and Municipal Employees of the City of Greater Sudbury By-law.)

C-10. Report dated May 4, 2016 from the Acting Chief Financial Officer/City Treasurer 115 - 126 regarding Public Disclosure of Employee Travel Expenses. (FOR INFORMATION ONLY) (In accordance with the City's by-law 2016-16F Payment of Expenses for Members of Council & Municipal Employees, the City of Greater Sudbury provides information quarterly regarding travel expenses for Municipal Employees.)

C-11. Report dated May 17, 2016 from the Acting Chief Financial Officer/City Treasurer 127 - 131 regarding Development Charges - Treasurer's Annual Statement. (FOR INFORMATION ONLY) (Pursuant to Section 43 of the Development Charges Act, the Treasurer shall furnish to Council a financial statement relating to the Development Charges By-law and reserve funds.)

C-12. Report dated May 11, 2016 from the Acting Chief Financial Officer/City Treasurer 132 - 133 regarding Parks Section 50 - Treasurer's Annual Financial Statement. (FOR INFORMATION ONLY) (To provide an annual financial statement of the Parks Section 50 Reserve Fund in accordance with the Planning Act.)

REGULAR AGENDA

MANAGERS' REPORTS

R-1. Report dated May 11, 2016 from the Executive Director, Administrative Services/City 134 - 134 Clerk regarding Emergency Services Committee - Appointments. (RESOLUTION PREPARED)

4 of 144 CITY COUNCIL (2016-05-31) (This report outlines the process to appoint Members of Council to the newly created Emergency Services Standing Committee of Council.)

BY-LAWS

Draft by-laws are available for viewing by members of the public in the Clerk's Services Department on the day of the meeting. Approved by-laws are publically posted with the meeting agenda on the day after passage.

The following By-Laws will be read and passed: 2016-84 A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at Its Meeting of May 31st, 2016 2016-85F A By-law of the City of Greater Sudbury to Levy a Special Charge upon Properties 135 - 139 in the Central Business District Improvement Area Assessed for Commercial and Industrial Taxes to Provide for the Purposes of the Downtown Sudbury Board of Management for the Year 2016 (This By-law implements the levy necessary to support the approved Business Improvement Area’s budget.) Report dated May 17, 2016 from the Acting Chief Financial Officer/City Treasurer regarding 2016 Tax Rates - Business Improvement Areas.

2016-86F A By-Law of the City of Greater Sudbury to Levy a Special Charge upon Properties in the Flour Mill Improvement Area Assessed for Commercial and Industrial Taxes to Provide for the Purposes of the Board of Management of the Flour Mill Improvement Area for the Year 2016 Refer to report under By-law 2016-85F (This by-law implements the levy necessary to support the approved Business Improvement Area’s budget.) 2016-87F A By-Law of the City of Greater Sudbury to Levy the Rates of Taxation for City 140 - 142 Purposes and Set Due Dates for the Year 2016 (This by-law sets out the 2016 municipal tax rates for the City of Greater Sudbury establishing due dates for final instalments.) Report dated May 17, 2016 from the Acting Chief Financial Officer/City Treasurer regarding 2016 Tax Rates.

2016-88F A By-Law of the City of Greater Sudbury to Adopt the Provincial Tools for 2016 Property Tax Policy Finance and Administration Committee Resolution #FA2016-18 (This by-law adopts tools in accordance with the report presented to the Finance and Administration Committee on May 16, 2016.)

5 of 144 CITY COUNCIL (2016-05-31) 2016-89F A By-Law of the City of Greater Sudbury to Establish ‘Clawback’ Percentages for the 2016 Taxation Year for the Commercial, Industrial, and Multi-Residential Property Tax Classes Finance and Administration Committee Resolution #FA2016-19 (This By-law establishes clawback percentages in accordance with the report presented to the Finance and Administration Committee on May 16, 2016.) 2016-90F A By-Law of the City of Greater Sudbury to Set Tax Ratios for the Year 2016 Finance and Administration Committee Resolution #FA2016-17 (This By-law establishes tax rates in accordance with the report presented to the Finance and Administration Committee on May 16, 2016.) 2016-91 A By-law of the City of Greater Sudbury to Regulate Outdoor Swimming Pool Enclosures City Council Resolution #CC2016-173 (This by-law repeals and replaces the existing by-laws of the former area municipalities regarding pool enclosures. The by-law, which will apply across the City, implements the changes described in the report presented at the May 10, 2016 meeting of City Council.) 2016-92 A By-law of the City of Greater Sudbury to Authorize the Purchase of Vacant Land on Bancroft Drive in Sudbury Described as Part of PIN 73578-0194 (LT), Part 1, Plan 53R-20646 from the Sudbury Catholic District School Board Planning Committee Resolution #PL2016-21 2016-93 A By-law of the City of Greater Sudbury to Close the Unopened Lane South of Van Horne Street in Sudbury Described as PIN 73584-0927 (LT) Planning Committee Resolution #PL2016-81 (This by-law closes the unopened lane south of Van Horne Street in Sudbury. This lane has been declared surplus to the City’s needs.) 2016-94 A By-law of the City of Greater Sudbury to Authorize the Sale of Vacant Land North of Radar Road in Hanmer Described as PIN 73508-0081 (LT) to Barbara Stanton Planning Committee Resolution #PL2016-83

2016-95 A By-law of the City of Greater Sudbury to Amend By-law 2007-161 Respecting the Appointment of Officials of the City of Greater Sudbury (This by-law updates certain appointments to reflect staff changes.) 2016-96Z A By-Law of the City of Greater Sudbury to Amend By-Law 2010-100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury Planning Committee Resolution #PL2015-218 (This by-law rezones the subject lands to “R2-1”, Low Density Residential Two in order to recognize and permit an existing second dwelling unit located on the upper floor of the existing residential building located on the subject lands - Jesse James Bagnell, 89 Second Avenue North, Sudbury.) 6 of 144 CITY COUNCIL (2016-05-31) James Bagnell, 89 Second Avenue North, Sudbury.) 2016-97Z A By-Law of the City of Greater Sudbury to Amend By-Law 2010-100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury Planning Committee Resolution #PL2015-223 (This by-law rezones the subject property to “R1-5”, Low Density Residential One in order to permit the creation of six (6) lots on the east side of Emily Street for single residential use - Normand Clement, Emily Street, Hanmer.) 2016-98Z A By-Law of the City of Greater Sudbury to Amend By-Law 2010-100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury Planning Committee Resolution #PL2016-59 (This by-law does not rezone the subject property. Pursuant to Section 39.1(4) of the Planning Act, Council has extended a temporary use by-law in order to install a new garden suite in the form of a detached garage for a maximum period of three (3) years - Luc & Chantal Fournier, 5310 Deschene Road, Hanmer.) 2016-99Z A By-Law of the City of Greater Sudbury to Amend By-Law 2010-100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury Planning Committee Resolution #PL2016-74 (This by-law rezones the subject property from from “R2-2”, Low Density Residential Two to “R2-2(28)”, Low Density Residential Two Special in order to permit the development of a three unit multiple dwelling - Christopher Gartley, 70 Nepahwin Avenue, Sudbury.) 2016-100Z A By-Law of the City of Greater Sudbury to Amend By-Law 2010-100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury Planning Committee Resolution #PL2016-78 (This by-law lifts the holding designation which requires that the owner enter into an agreement with the City to upgrade Spanish River Road, from High Falls Road to Municipal Road 4, to the satisfaction of the General Manager of Infrastructure Services to permit the establishment of a licensed pit and quarry - 2210985 Ontario Ltd., Spanish River Road, Worthington.) 2016-101Z A By-Law of the City of Greater Sudbury to Amend By-Law 2010-100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury Planning Committee Resolution #PL2016-84 (This by-law does not rezone the subject property. Pursuant to Section 39.1(4) of the Planning Act, Council has extended a temporary use by-law in order to continue the use of a mobile home as a garden suite for a maximum period of three (3) years - Claude & Nicole Giroux, 327 Gravel Drive, Hanmer.)

MOTIONS

M-1. Development Charge Rates Freeze

7 of 144 CITY COUNCIL (2016-05-31) As presented by Councillor Cormier, WHEREAS in accordance with the Development Charges Act, the City of Greater Sudbury collects a development charge at the building permit stage to recover for growth related capital needs; AND WHEREAS on June 24th, 2014, City Council approved the Development Charges By-law 2014-151, with the existing Development Charges rates as of January 1st, 2014 to be frozen for years 1 and 2 (until June 30th, 2016) with phased-in increases in years 3 to 5 based on the calculated rates in the 2014 Development Charges Background Study; AND WHEREAS the phased-in rate increases are to be effective for rates from July 1, 2016 through to June 30th, 2019; AND WHEREAS according to Statistics Canada the unemployment rate in the City of Greater Sudbury for the period from April 10th, 2016 to May 7th, 2016 was 8.5 percent, which is higher than the provincial and national rates; AND WHEREAS according to the Canada Mortgage and Housing Corporation, housing starts in the Greater Sudbury Census Metropolitan Area will continue to moderate due to the ongoing weak growth in jobs and population; AND WHEREAS it is the responsibility of governments at all levels to create an environment where the private sector can grow and prosper; AND WHEREAS the City of Greater Sudbury should be sending a message to the business community that we are open for business and want to encourage investment in our City; THEREFORE BE IT RESOLVED that the City of Greater Sudbury continue to freeze Development Charge rates at the June 30th, 2016 levels for a period of one year, until June 30th, 2017, with phased-in increases in years 4 to 5 based on the calculated rates in the 2014 Development Charges Background Study; AND BE IT FURTHER RESOLVED that the rate schedules for By-Law 2014-151 be amended to reflect the revised phased-in increases over 2 years as opposed to over 3 years.

M-2. Motion for Reconsideration As presented by Councillor Lapierre, WHEREAS the Finance and Administration Committee, by way of Recommendation FA2015-58, as ratified by Council Resolution CC2015-403 approved, in principle the implementation of an open air burning permit system and that staff be directed to prepare amendments to both the Open Air By-Law and the associated user fees in the Miscellaneous User Fee By-Law; AND WHEREAS in principle, the implementation of an open air burning permit system should be evaluated; THEREFORE BE IT RESOLVED that Recommendation FA 2015-58, as ratified by Resolution CC2015-403 be reconsidered.

8 of 144 CITY COUNCIL (2016-05-31) M-3. Should Item M-2 be carried by two-thirds majority, the following Motion will be presented As presented by Councillor Lapierre, WHEREAS the Finance and Administration Committee, by way of Recommendation FA2015-58, as ratified by Council Resolution CC2015-403 approved, in principle the implementation of an open air burning permit system and that staff be directed to prepare amendments to both the Open Air By-Law and the associated user fees in the Miscellaneous User Fee By-Law; AND WHEREAS having an outdoor fire in a safe manner, and at no cost to the residents, has been part of the lifestyle and culture for many Greater Sudbury residents for years; AND WHEREAS adding a permit fee to an activity which people have enjoyed for free in our community for many years may be prohibitive to many residents; AND WHEREAS Council should promote more outdoor activities to help encourage a healthy community; THEREFORE BE IT RESOLVED that the Finance and Administration Committee Recommendation FA2015-58 be amended to read as follows: “That the City of Greater Sudbury approves in principle the implementation of an open air burning permit system and that staff be directed to prepare amendments to the Open Air Burning By-law, without the inclusion of a fee for any such permits; AND BE IT FURTHER RESOLVED that the Miscellaneous User Fee By-Law be amended to reflect the removal of the fee for open air burning permits.

ADDENDUM

CIVIC PETITIONS

NOTICES OF MOTION

CONTINUATION OF CLOSED MEETING

MATTERS ARISING FROM CONTINUATION OF CLOSED SESSION

At this point in the meeting, Deputy Mayor Sizer will report any matters discussed during the 9 of 144 CITY COUNCIL (2016-05-31) At this point in the meeting, Deputy Mayor Sizer will report any matters discussed during the continuation of the Closed Session. Council will then consider any resolutions.

ADJOURNMENT

10 of 144 CITY COUNCIL (2016-05-31) CONSEIL MUNICIPAL ORDRE DU JOUR

Réunion du Conseil municipal 31 mai 2016 Salle du Conseil, Place Tom Davies

16 h SÉANCE A HUIS CLOS, SALLE DE RÉUNION C-11 18 h SÉANCE PUBLIQUE, SALLE DU CONSEIL

Les réunions du Conseil municipal et des comités sont accessibles. Pour obtenir plus de renseignements au sujet de l'accessibilité, veuillez composer le 3-1-1 ou faire parvenir un courriel à l'adresse [email protected].

APPEL NOMINAL

DÉCLARATION D’INTÉRÊTS PÉCUNIAIRES ET LEUR NATURE GÉNÉRALES Résolution de passer à une séance à huis clos pour délibérer une (1) question de relations du travail/négociations avec les employés au sujet des négociations collectives et une (1) question personnelle (personne(s) identifiable(s))/de relations du travail/négociations avec les employés au sujet d’un compte rendu sur les relations du travail conformément à la Loi de 2001 sur les municipalités, article 239(2)(b)(d). (RÉSOLUTION PRÉPARÉE)

SUSPENSION DE LA SÉANCE

MOMENT DE SILENCE

APPEL NOMINAL

DÉCLARATION D’INTÉRÊTS PÉCUNIAIRES ET LEUR NATURE GÉNÉRALES

11 of 144 CONSEIL MUNICIPAL (2016-05-31) PRÉSENTATIONS

1. Rapport directeur général des Services des biens, aux citoyens et de loisirs, daté du 17 mai 21 - 21 2016 portant sur Transit Wayfinding. (PRÉSENTATION ÉLECTRONIQUE) (A TITRE D'INFORMATION) (Cette présentation au Conseil municipal a pour but de lui donner des renseignements sur Transit Wayfinding.)

2. Rapport directeur général des Services de santé et sociaux, daté du 11 mai 2016 portant 22 - 27 sur Réaménagement de lits au Manoir des pionniers. (PRÉSENTATION ÉLECTRONIQUE) (A TITRE D'INFORMATION) Brenda Loubert, Directrice, Centre d'excellence sur la santé des personnes âgées du Nord-Est Rob Blackwell, directeur général des Services de santé et sociaux

(Aux termes de la Stratégie améliorée de renouvellement des foyers de soins de longue durée du ministère de la Santé et des Soins de longue durée, le Manoir des pionniers doit réaménager les lits de classe B et C selon la norme A. Le foyer compte 122 lits permanents de soins de longue durée et 27 lits autorisés temporaires qui tombent dans cette catégorie.)

QUESTIONS DÉCOULANT DE LA SÉANCE À HUIS CLOS

Le maire adjoint Sizer rapportera toute question traitée pendant la séance a huis clos. Le Conseil examinera ensuite les résolutions.

QUESTIONS DÉCOULANT DE LA RÉUNION DU COMITÉ DE LA PLANIFICATION

9 MAI 2016

Le Conseil municipal étudiera, par voie d'une résolution, les résolutions PL2016-83 à PL2016-87 qui se trouvent toutes à : http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=985&itemid=rec. Toute question concernant ces résolutions devrait être adressée au Conseiller Cormier, président du Comité de la planification. (RÉSOLUTION PRÉPARÉE)

QUESTIONS DÉCOULANT DE LA RÉUNION DU COMITÉ DES FINANCES ET DE L’ADMINISTRATION

12 of 144 CONSEIL MUNICIPAL (2016-05-31) 17 MAI, 2016

Le Conseil municipal étudiera, par voie d'une résolution, les résolutions FA2016-17 à FA2016-20, qui se trouve à : https://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=969&itemid=rec. Toute question concernant ces résolutions devrait être adressée au Conseiller Jakubo, président du Comité des finances et de l’administration. (RÉSOLUTION PRÉPARÉE)

Ordre du jour des résolutions

(Par souci de commodité et pour accélérer le déroulement des réunions, les questions d'affaires répétitives ou routinières sont incluses à l'ordre du jour des résolutions, et on vote collectivement pour toutes les questions de ce genre.

À la demande d'un conseiller, on pourra traiter isolément d'une question d'affaires de l'ordre du jour des résolutions par voie de débat ou par vote séparé. Dans le cas d'un vote séparé, la question d'affaires isolée est retirée de l'ordre du jour des résolutions et on ne vote collectivement qu'au sujet des questions à l'ordre du jour des résolutions.

Toutes les questions d'affaires à l'ordre du jour des résolutions sont inscrites séparément au procès-verbal de la réunion.)

ADOPTION, APPROBATION OU RÉCEPTION D’ARTICLES DANS L’ORDRE DU JOUR DES CONSENTEMENTS

(RÉSOLUTION PRÉPARÉ POUR LES ARTICLES DE L'ORDRE DU JOUR DES RÉSOLUTIONS)

PROCÈS-VERBAUX

C-1. Comité de la planification, procès-verbal de la réunion tenue le 25 avril 2016 28 - 38 (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ)

C-2. Réunion du Conseil municipal, procès-verbal de la réunion tenue le 26 avril 2016 39 - 52 (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ)

C-3. Réunion du Conseil municipal, procès-verbal de la réunion tenue le 10 mai 2016 53 - 76 (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ)

C-4. Réunion extraordinaire du Conseil municipal, procès-verbal de la réunion tenue le 10 mai, 77 - 78 2016 (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ)

RAPPORTS DE GESTION COURANTS

C-5. Rapport de la directrice exécutive des Services administratifs / greffière municipale, daté 79 - 80 du 11 mai 2016 portant sur calendrier des réunions du Conseil municipal et de ses comités de 2016 - modifications. (RÉSOLUTION PRÉPARÉE)

13 of 144 CONSEIL MUNICIPAL (2016-05-31) (Ce rapport explique les modifications apportées au calendrier des réunions du Conseil municipal et de ses comités de 2016.)

C-6. Rapport chef des services financiers/trésorier municipal par intérim, daté du 17 mai 2016 81 - 83 portant sur Attribution de contrats dépassant 50 000 $. (RÉSOLUTION PRÉPARÉE) (Ce rapport résume l’attribution de contrats qui sont le résultat d’appels d’offres.)

C-7. Rapport chef des services financiers/trésorier municipal par intérim, daté du 02 mai 2016 84 - 84 portant sur Radiation de solde - N.I.M. Disposals Limited. (RÉSOLUTION PRÉPARÉE) (Rapport visant à obtenir l’approbation du Conseil municipal pour radier le solde de la société N.I.M. Disposals Limited.)

C-8. Rapport chef des services financiers/trésorier municipal par intérim, daté du 27 avril 85 - 85 2016 portant sur Radiation de solde — 1211250 Ontario Inc. (RÉSOLUTION PRÉPARÉE) (Rapport demandant au Conseil municipal l’approbation de radier le solde de Zio's — Transit.)

CORRESPONDANCE À TITRE DE RENSEIGNEMENTS SEULEMENT

C-9. Rapport chef des services financiers/trésorier municipal par intérim, daté du 04 mai 86 - 114 2016 portant sur Déclaration des dépenses du Conseil municipal pendant le premier trimestre de 2016. (A TITRE D'INFORMATION) (Ce rapport divulgue un état détaillé des dépenses du premier trimestre conformément au règlement de la Ville du Grand Sudbury sur le paiement des dépenses des membres du Conseil municipal et des employés municipaux.)

C-10. Rapport chef des services financiers/trésorier municipal par intérim, daté du 04 mai 115 - 126 2016 portant sur Divulgation au public des dépenses de déplacement des employés municipaux. (A TITRE D'INFORMATION) (Conformément au règlement 2016-16F de la Ville du Grand Sudbury sur le paiement des dépenses des membres du Conseil municipal et des employés municipaux, la Ville du Grand Sudbury donne des renseignements à chaque trimestre sur les dépenses de déplacement des employés municipaux.)

C-11. Rapport chef des services financiers/trésorier municipal par intérim, daté du 17 mai 127 - 131 2016 portant sur Redevances d’aménagement – état annuel de la trésorière. (A TITRE D'INFORMATION) (En vertu de l’article 43 de la Loi sur les redevances d’aménagement, la trésorière doit fournir au Conseil municipal un état financier relativement au règlement sur les redevances d’aménagement et les fonds de réserve.)

C-12. Rapport chef des services financiers/trésorier municipal par intérim, daté du 11 mai 132 - 133 2016 portant sur Section 50 des parcs – état financier annuel de la trésorière. (A TITRE D'INFORMATION)

14 of 144 CONSEIL MUNICIPAL (2016-05-31) (Pour donner un état financier annuel du fonds de réserve de la section 50 des parcs conformément à la Loi sur l’aménagement du territoire.)

Ordre du jour régulier

RAPPORTS DES GESTIONNAIRES

R-1. Rapport de la directrice exécutive des Services administratifs / greffière municipale, daté 134 - 134 du 11 mai 2016 portant sur Comité des services d’urgence - nominations. (RÉSOLUTION PRÉPARÉE) (Ce rapport décrit la démarche à suivre pour nommer des membres du Conseil municipal pour siéger au Comité permanent des services d’urgence nouvellement créé du Conseil municipal.)

RÈGLEMENTS

Les membres du public peuvent consulter les projets de règlement municipal au Bureau de la greffière municipale le jour de la réunion. Les règlements municipaux approuvés sont affichés publiquement avec l'ordre du jour de la réunion le lendemain de leur adoption.

Les règlements suivants seront lus et adoptés : 2016-84 Règlement de la Ville du Grand Sudbury pour confirmer les délibérations du Conseil municipal lors de sa réuion tenue le 31 mai 2016 2016-85F Règlement de la Ville du Grand Sudbury percevant des frais spéciaux sur les 135 - 139 terrains dans le Secteur d’aménagement commercial central évalués pour l’impôt foncier commercial et industriel aux fins du Conseil de gestion du centre-ville de Sudbury pour l’exercice financier 2016 (Ce règlement met en œuvre le prélèvement nécessaire pour soutenir le budget approuvé du secteur d’aménagement commercial.) Rapport chef des services financiers/trésorier municipal par intérim, daté du 17 mai 2016 portant sur Taux d’imposition de 2016 – secteurs d’aménagement commercial.

2016-86F Règlement de la Ville du Grand Sudbury percevant des frais spéciaux sur les terrains dans le Secteur d’aménagement commercial central évalués pour l’impôt foncier commercial et industriel aux fins du Conseil de gestion du centre-ville de Sudbury pour l’exercice financier 2016 Consulter le rapport sous le règlement 2016-85F (Ce règlement municipal met en oeuvre l’impôt nécessaire pour appuyer le budget approuvé du secteur d’aménagement commercial.)

15 of 144 CONSEIL MUNICIPAL (2016-05-31) 2016-87F Règlement de la Ville du Grand Sudbury percevant les taux d’imposition à des fins 140 - 142 municipales et fixant les dates limites pour l’année 2016 (Ce règlement municipal établit les taux d’impôt foncier municipaux de 2016 pour la Ville du Grand Sudbury établissant les dates limites pour les versements libératoires.) Rapport chef des services financiers/trésorier municipal par intérim, daté du 17 mai 2016 portant sur Taux d’imposition à des fins municipales - 2016.

2016-88F Règlement de la Ville du Grand Sudbury adoptant les outils provinciaux pour la politique sur l’impôt foncier de 2016 Résolution du Comité des finances et de l'administration numéro FA2016-18 (Ce règlement municipal adopte des outils conformément au rapport présenté au Comité des finances et de l’administration le 16 mai 2016.) 2016-89F Règlement de la Ville du Grand Sudbury établissant des pourcentages de récupération fiscale pour l’année d’imposition 2016 pour les catégories commerciale, industrielle et multirésidentielle d’impôt foncier Résolution du Comité des finances et de l'administration numéro FA2016-19 (Ce règlement municipal établit les pourcentages de récupération conformément au rapport présenté au Comité des finances et de l’administration le 16 mai 2016.) 2016-90F Règlement de la Ville du Ggrand Sudbury fixant des coefficents fiscaux pour l’année 2015 Résolution du Comité des finances et de l'administration numéro FA2016-17 (Ce règlement municipal établit les taux d’imposition conformément au rapport présenté au Comité des finances et de l’administration le 16 mai 2016.) 2016-91 Règlement de la Ville du Grand Sudbury régissant les clôtures des piscines extérieures Résolution du Conseil municipal numéro CC2016-173 (Ce règlement municipal abroge et remplace les règlements existants des anciennes municipalités de la région sur les clôtures des piscines. Ce règlement municipal, qui sera en vigueur dans toute la Ville, met en œuvre les changements décrits dans le rapport présenté lors de la réunion du Conseil municipal tenue le 10 mai 2016.) 2016-92 Règlement de la Ville du Grand Sudbury autorisant l'achat d'un terrain vacant sur la promenade Bancroft à Sudbury décrit come une partie to la parcelle numéro 3578-0194 (LT), partie 1 du plan 53R-20646 à Sudbury Catholic District School Board Résolution du Comité de planification numéro PL2016-21

16 of 144 CONSEIL MUNICIPAL (2016-05-31) 2016-93 Règlement de la Ville du Grand Sudbury fermant la ruelle non ouverte au sud de la rue Van Horne, à Sudbury, décrite comme étant la parcelle numéro 73584-0927 (LT) Résolution du Comité de planification numéro PL2016-81 (Ce règlement municipal ferme la voie non ouverte au sud de la rue Van Horne, à Sudbury. Cette ruelle a été déclarée excédentaire quant aux besoins de la Ville.) 2016-94 Règlement de la Ville du Grand Sudbury autorisant la vente d’un terrain vacant au nord du chemin Radar à Hanmer décrite comme la parcelle numéro 73508-0081 (LT) à Barbara Stanton Résolution du Comité de planification numéro PL2016-83

2016-95 Règlement de la Ville du Grand Sudbury modifiant le règlement 2007-161 sur la nomination d’officiels de la Ville du Grand Sudbury (Ce règlement municipal modificatif reflète des changements découlant de la récente réorganisation.) 2016-96Z Règlement de la Ville du Grand Sudbury modifiant le règlement 2010-100Z étant le règlement général sur le zonage de la Ville du Grand Sudbury Résolution du Comité de planification numéro PL2015-218 (Ce règlement municipal rezone les terres en question « R2-1 », zone résidentielle de faible densité deux, afin de reconnaître et de permettre un second logement qui se trouve à l’étage supérieur de l’immeuble d’habitation existant situé sur les terres en question - Jesse James Bagnell, 89, 2e Avenue Nord, à Sudbury.) 2016-97Z Règlement de la Ville du Grand Sudbury modifiant le règlement 2010-100Z étant le règlement général sur le zonage de la Ville du Grand Sudbury Résolution du Comité de planification numéro PL2015-223 (Ce règlement municipal rezone le terrain en question « R1-5 », zone résidentielle de faible densité un, afin de permettre la création de six (6) lots du côté est de la rue Emily destinés à des maisons isolées - Normand Clément, rue Emily, à Hanmer.) 2016-98Z Règlement de la Ville du Grand Sudbury modifiant le règlement 2010-100Z étant le règlement général sur le zonage de la Ville du Grand Sudbury Résolution du Comité de planification numéro PL2016-59 (Ce règlement municipal ne rezone pas le terrain en question. Conformément à l'article 39.1(4) de la Loi sur l'aménagement du territoire, le Conseil municipal a prolongé un règlement municipal d’utilisation temporaire pour permettre d’installer un nouveau pavillon-jardin sous forme d’un garage isolé pendant une période maximale de trois (3) ans - Luc et Chantal Fournier, 5310, chemin Deschene, à Hanmer.)

17 of 144 CONSEIL MUNICIPAL (2016-05-31) 2016-99Z Règlement de la Ville du Grand Sudbury modifiant le règlement 2010-100Z étant le règlement général sur le zonage de la Ville du Grand Sudbury Résolution du Comité de planification numéro PL2016-74 (Ce règlement municipal rezone les terres en question de « R2-2 », zone résidentielle de faible densité deux, à « R2-2(28) », zone résidentielle de faible densité deux spéciale, afin de permettre l’aménagement d’un immeuble d’habitation à trois unités - Christopher Gartley, 70, avenue Nepahwin, à Sudbury.) 2016-100Z Règlement de la Ville du Grand Sudbury modifiant le règlement 2010-100Z étant le règlement général sur le zonage de la Ville du Grand Sudbury Résolution du Comité de planification numéro PL2016-78 (Ce règlement municipal rezone les terres en question de « R2-2 », zone résidentielle de faible densité deux, à « R2-2(28) », zone résidentielle de faible densité deux spéciale, afin de permettre l’aménagement d’un immeuble d’habitation à trois unités - Christopher Gartley, 70, avenue Nepahwin, à Sudbury.) 2016-101Z Règlement de la Ville du Grand Sudbury modifiant le règlement 2010-100Z étant le règlement général sur le zonage de la Ville du Grand Sudbury Résolution du Comité de planification numéro PL2016-84 (Ce règlement municipal ne rezone pas le terrain en question. Conformément à l’article 39.1(4) de la Loi sur l’aménagement du territoire, le Conseil municipal a prolongé un règlement municipal d’utilisation temporaire pour continuer l’utilisation d’une maison mobile comme pavillon-jardin pendant une période maximale de trois (3) ans - Claude et Nicole Giroux, 327, promenade Gravel, à Hanmer.)

MOTION

M-1. Gel des taux des redevances d’aménagement Présentée par le conseiller municipal Cormier, ATTENDU QUE, conformément à la Loi sur les redevances d’aménagement, la Ville du Grand Sudbury recueille une redevance d’aménagement à l’étape du permis de construire pour récupérer des fonds pour les besoins d’immobilisations liés à la croissance; ATTENDU QUE, le 24 juin 2014, le Conseil municipal a approuvé le règlement municipal sur les redevances d’aménagement 2014-151, en gelant les taux de redevances d’aménagement existant au 1er janvier 2014 pour les années 1 et 2 (jusqu’au 30 juin 2016) avec des augmentations graduelles pendant les années 3 à 5 fondées sur les taux calculés dans l’étude préliminaire sur les redevances d’aménagement de 2014; ATTENDU QUE les augmentations graduelles des taux doivent être en vigueur du 1 juillet 2016 au 30 juin 2019; ATTENDU QUE, selon Statistique Canada, le taux de chômage dans la Ville du Grand Sudbury pour la période du 10 avril 2016 au 7 mai 2016 était de 8,5 %, ce qui est supérieur aux taux provincial et national; ATTENDU QUE, selon la Société canadienne d’hypothèques et de logement, les mises en chantier dans la région métropolitaine de

18 of 144 CONSEIL MUNICIPAL (2016-05-31) recensement du Grand Sudbury continuera à être modérées à cause de la faible croissance continue des emplois et de la population; ATTENDU QU’IL incombe aux gouvernements et aux administrations municipales à tous les échelons de créer un milieu où le secteur privé peut croître et prospérer; ATTENDU QUE la Ville du Grand Sudbury devrait envoyer un message au monde des affaires que nos portes sont ouvertes et que nous voulons encourager l’investissement dans notre ville; PAR CONSÉQUENT, IL EST RÉSOLU QUE la Ville du Grand Sudbury continue à geler les taux de redevances d’aménagement au niveau du 30 juin 2016 pendant un an, soit jusqu’au 30 juin 2017, avec des augmentions graduelles pendant les années 4 et 5 fondées sur les taux calculés dans l’étude préliminaire sur les redevances d’aménagement de 2014; ET QUE les tableaux des taux pour le règlement municipal 2014-151 soient modifiés pour refléter les augmentations graduelles révisées sur 2 ans plutôt que sur 3 ans.

M-2. Motion de réexamen Présentée par le conseiller municipal Lapierre, ATTENDU QUE le Comité des finances et de l’administration, par la recommandation FA2015-58, ratifiée par la résolution CC2015-403 du Conseil municipal, a approuvé, en principe la mise en œuvre d’un système de permis de faire du feu en plein air et qu’on demande au personnel de préparer des modifications tant au règlement municipal sur les feux en plein air qu’aux frais d’utilisation associés dans le règlement municipal sur divers frais d’utilisation; ATTENDU QUE, en principe, la mise en œuvre d’un système de permis de faire du feu en plein air devrait être évaluée; PAR CONSÉQUENT, IL EST RÉSOLU QU’ON réexamine la recommandation FA 2015-58, ratifiée par la résolution CC2015-403.

M-3. Si le point M-2 est adopté par une majorité des deux tiers des voix, la motion suivante sera présentée : Présentée par le conseiller municipal Lapierre, ATTENDU QUE le Comité des finances et de l’administration, par la recommandation FA2015-58, ratifiée par la résolution CC2015-403 du Conseil municipal, a approuvé, en principe la mise en œuvre d’un système de permis de faire du feu en plein air et qu’on demande au personnel de préparer des modifications tant au règlement municipal sur les feux en plein air qu’aux frais d’utilisation associés dans le règlement municipal sur divers frais d’utilisation; ATTENDU QUE faire du feu en plein air d’une manière sécuritaire et sans frais pour les habitants de la ville fait partie du mode de vie et de la culture de bon nombre d’habitants du Grand Sudbury depuis des années; ATTENDU QUE l’ajout de frais de permis à une activité à laquelle les gens se sont adonnés gratuitement dans notre communauté pendant bon nombre d’années peut s’avérer prohibitif pour bon nombre d’habitants de la ville; ATTENDU QUE le Conseil municipal devrait promouvoir plus d’activités en plein air pour encourage une communauté en santé; 19 of 144 CONSEIL MUNICIPAL (2016-05-31) PAR CONSÉQUENT, IL EST RÉSOLU QUE la recommandation FA2015-58 du Comité des finances et de l’administration soit modifiée comme suit : « Que la Ville du Grand Sudbury approuve en principe la mise en œuvre d’un système de permis de faire du feu en plein air et qu’on demande au personnel de préparer des modifications au règlement municipal sur les feux en plein air sans inclure de frais pour de tels permis »; ET QUE le règlement municipal sur divers frais d’utilisation soit modifié pour refléter l’enlèvement des frais pour les permis de faire du feu en plein air.

ADDENDA

PÉTITIONS CIVIQUES

AVIS DE MOTIONS

SUITE DE LA SÉANCE À HUIS CLOS

AFFAIRES DÉCOULANT DE LA SUITE DE LA SÉANCE À HUIS CLOS

À ce point-ci de la réunion, le maire adjoint Sizer donnera un compte rendu sur toutes questions débattues pendant la suite de la séance à huis clos. Le Conseil se penchera alors sur toutes résolutions.

LEVÉE DE LA SÉANCE

20 of 144 CONSEIL MUNICIPAL (2016-05-31)

Presented To: City Council For Information Only Presented: Tuesday, May 31, 2016 Report Date Tuesday, May 17, 2016 Transit Wayfinding Type: Presentations

Resolution Signed By For Information Only

Report Prepared By Background Michelle Ferrigan Acting Director of Transit & Fleet / As part of the 2015 municipal budget, Council approved $50,000 Transit Planner Digitally Signed May 17, 16 to initiate a comprehensive and complete Greater Sudbury Transit wayfinding system by the year 2018. Recommended by the Department Ron Henderson This goal supports two key principles of the City of Greater General Manager of Assets, Citizen and Leisure Services Sudbury’s Long-Term Financial Plan: to deliver services in a Digitally Signed May 17, 16 cost-effective and efficient manner and to meet social equity Recommended by the C.A.O. objectives through specific programs. Kevin Fowke Acting Chief Administrative Officer The following presentation is a report on the first year of a Digitally Signed May 17, 16 strategy to help passengers plan their journey, pre-trip, en route and at the station.

21 of 144

Presented To: City Council For Information Only Presented: Tuesday, May 31, 2016 Report Date Wednesday, May 11, Pioneer Manor Bed Redevelopment 2016 Type: Presentations

Resolution Signed By For Information Only

Division Review Finance Implications Brenda Loubert Director, North East Centre of The capital costs for Pioneer Manor bed redevelopment are Excellence for Seniors' Health (Pioneer currently unfunded and estimated to be in the range of $32 to $39 Manor) Million and therefore will require external debt financing if Digitally Signed May 11, 16 approved. Recommended by the Department Rob Blackwell The estimated Provincial Construction Funding Subsidy does not General Manager of Health and Social begin until the project is complete and residents are moved in. Services Therefore, all financing costs incurred during the design and Digitally Signed May 11, 16 construction phase of 20 to 28 months will be funded by the Recommended by the C.A.O. Municipality. Kevin Fowke Acting Chief Administrative Officer Digitally Signed May 17, 16 Background

On October 28, 2014, the Ministry of Health and Long-Term Care (Ministry) announced the Enhanced Long-Term Care Home Renewal Strategy (ELTCHRS). The provincial strategy makes it mandatory for designated homes to be in compliance with the updated Long-Term Care Home design standards. For those Homes operating resident’s rooms (beds) that are structurally classified as ‘B’ and ‘C’, redeveloping these beds are to be structurally classified as ‘A’ standard. By definition, structural classification takes into account a room’s physical infrastructure elements like width of entry doors and washrooms, and wheelchair accessibility radius. Dining room and lounge space available for residents and families are also considerations.

It is the Ministry’s intentions to redevelop over 30,000 B and C classified Long-Term Care beds within 300 Long-Term Care Homes (LTCH) across the province of Ontario, but after lower than expected uptake in the 2009 call for redevelopment, the Ministry issued what it considers a more robust program that encourages designated Long-Term Care Home (LTCH) operators to redevelop to best meet the needs of Ontario’s LTC Home residents. All licensees and approved operators of municipal homes seeking to redevelop have to have completed their projects by December 31, 2024. The preliminary timeline issued and the roles and responsibilities of the Local Health Integration Network (LHIN) and Ministry can be found in (Appendix A: Timeline and Roles and Responsibilities) for your reference.

Pioneer Manor Pioneer Manor currently has approval to operate 433 beds, 149 of which are structurally classified by the Ministry as ‘B’

22 of 144 and ‘C’ beds and require redevelopment. The 149 beds in question are located in the two story court yard (McCrae) area of the building (Appendix B: 2012 Aerial Photo Court Yard) and were originally constructed in the early 1970s with minor renovations in subsequent years. Of the 149 beds, 122 are considered permanent long-stay approved beds and 27 are long-stay Temporary Licence (often referred to as Interim Beds) with an expiry date of April 3, 2021.

In May of 2015, all renewal identified Homes were asked to submit an ELTCHRS Survey. At the time of submission Pioneer Manor indicated its preference to retain the 27 Temporary (interim) beds and include them in the renewal strategy. The submission furthermore requested an additional 11 beds to enable the best practice of having 32 beds per Resident Home Area (RHA). The final bed count requested for redevelopment was, therefore, issued at 160 beds.

In the renewal strategy, expansion of the existing kitchen is also recommended. Initially built in 2001/02, it was designed to serve 342 residents, 91 fewer than are served in the current Home.

As part of its preparation for the proposed build the Home has had preliminary meetings with the City's Planning, Building and Financial Services to ensure all requirements are adhered to.

Financial Implications The Construction Funding Subsidy (CFS) is issued as a per bed/per day (per diem) funding model and is granted to eligible homes once they have completed the redevelopment project and have been approved for occupancy. The total eligible CFS Per Diem is calculated as indicated in Table 1. Adjustment factors in accordance with the provisions set in the policy may apply including any Design Variance Reductions.

The CFS Per Diem for Pioneer Manor is calculated as follows:

Base CFS Per Diem $16.65 LEED Silver $1.00 Large Home $0.00 Basic Beds (38%)* $0.00 Total Per Diem $17.65

* The present design includes 38% of beds at a basic level and in turn, puts the Home's overall number of basic beds at 43%.

As the Home remains in discussions with the Ministry and the North East LHIN as it pertains to their final approval of bed numbers, an internal bed cost analysis was prepared for three possible options. Upon confirmation of bed numbers, further information will be brought forth to Council for approval.

Option One - at 160 beds, the redevelopment would require five floors with five 32 bed RHAs. An aerial view of the Home's current foot print and proposed location of the new build is appended (Appendix C: 2012 Aerial Photo Proposed New Wing). The new wing is proposed for the land currently being used as a parking lot with the connection to the end of the current Mallard Home area.

Option Two - at 128 beds would require approval of an additional six beds above the approved 122 to allow a 32 bed Resident Home Area over four floors.

Option Three - at 149 beds is not divisible into a 32 bed RHA and further configurations would need to be reviewed.

The overall capital project cost is estimated at between 32 and 39 million.

Moving Forward 23 of 144 Moving Forward

The Ministry recently issued a revised Enhanced Long-Term Care Home Renewal Strategy Application Guideline package. To move forward with the redevelopment, the Home will need to submit its intentions within the revised application guidelines as well as the following items:

• Total Bed Numbers – to include 27 temporary beds and 11 additional beds • Financial Requirements and Impact • Seek Council Approval • Submit Request for Redevelopment to the Ministry • Sign a Redevelopment Agreement

The Home anticipates eight to ten months to complete the design of the new addition and anticipate 12 to 18 months for the build.

______[1] Ministry of Health and Long-Term Care, Health Capital Investment Branch, February 2015, Enhanced Long-Term Care Home Renewal Strategy Survey.

24 of 144 Appendix A: Timeline and Roles and Responsibilities

Timeline Launch Conduct Ministry/LHIN Review the Enhanced Strategy survey results the Enhanced educational sessions Ongoing engagement with eligible LTC homes Strategy survey

Feb Mar Apr May Jun 2015 2015 2015 2015 2015

Regular Stakeholder Advisory Committee and Working Group meetings

Enhanced Long-Term Care Home Renewal Strategy Stakeholder Advisory Committee Membership: MOHLTC, LHINs, OLTCA, OANHSS, Municipal Representatives, Ontario Seniors’ Secretariat, Family Councils’ Program, Ontario Association of Residents’ Councils

Financial Policy Design Scheduling Working Group Working Group Process Working Group 11

Roles and Responsibilities

Ministry LHINs Eligible LTC Homes Health Capital Investment Branch: • Local system planners • Consult with LHINs prior to survey completion • Deliver the Enhanced Strategy • Review input related to capacity planning • Submit Enhanced Strategy • Establish a Stakeholder Advisory survey to the ministry Committee and Working Groups • Enters funding agreement (Long-Term Care Home • Engage in preliminary • Schedule redevelopment projects Service Accountability discussions with ministry Agreement) with LTC home • Ensure LTC homes are in licensees/approved operator • Submit formal redevelopment compliance with all applicable law for municipal homes application in accordance with (e.g. Long-Term Care Homes Act, ministry instructions 2007) • Review and provide input to the ministry on licensing • Support licensing and Performance Improvement proposals redevelopment processes Compliance Branch: • Operate redeveloped LTC home • Engage LHINs, the public, and in accordance with applicable other stakeholders in the course of law and agreements each licensing review

• Provide final approval regarding

any licensing proposals 13

25 of 144

Appendix B: 2012 Aerial Photo Court Yard

26 of 144 Appendix C: 2012 Aerial Photo Proposed New Wing

27 of 144

Presented To: City Council Minutes Presented: Tuesday, May 31, 2016 Type: Minutes Planning Committee Minutes of April 25, 2016

Resolution Signed By THAT the City of Greater Sudbury adopts the Planning Committee Minutes of April 25, 2016. No signatures or approvals were recorded for this report.

28 of 144 MEETING OF THE PLANNING COMMITTEE OF THE CITY OF GREATER SUDBURY

Council Chamber Monday, April 25, 2016 Tom Davies Square Commencement: 4:51 p.m.

DEPUTY CLERK BRIGITTE SOBUSH IN THE CHAIR

Present Councillors Dutrisac, McIntosh, Cormier

City Officials Jason Ferrigan, Director of Planning Services; Keith Forrester, Real Estate Coordinator; Brigitte Sobush, Deputy City Clerk

Declarations of None declared. Pecuniary Interest

Item 1 Appointment Due to the absence of Vice-Chair Councillor Reynolds, nominations were of Vice-Chair held for the position of temporary Vice-Chair of the Planning Committee.

NOMINATOR NOMINEE Councillor Cormier Councillor McIntosh

Councillor McIntosh accepted the nomination.

Nominations were closed by Councillor Dutrisac.

The following recommendation was presented:

PL2016-69 Dutrisac/Cormier: THAT the City of Greater Sudbury appoints Councillor McIntosh as the temporary Vice-Chair of the Planning Committee for the April 25, 2016 and May 9, 2016 Planning Committee meetings. CARRIED

COUNCILLOR MCINTOSH IN THE CHAIR

Closed Session PL2016-70 Cormier/Dutrisac: THAT the Planning Committee meet in Closed Session to deal with one (1) Proposed or Pending Acquisition or Disposition of Land Matters:

• Sale of Vacant Land, Portion of Unopened Lane East of Melvin Avenue, Sudbury

in accordance with the Municipal Act, 2001, s.239(2). CARRIED

The Committee moved into closed session at 4:53 p.m.

Planning Committee (2016-04-25) 1

29 of 144 Recess At 4:54 p.m. the Planning Committee recessed.

Reconvene At 5:32 p.m. the Planning Committee commenced the Open Session in the Council Chamber.

COUNCILLOR FERN CORMIER IN THE CHAIR

Present Councillors Dutrisac, McIntosh, Cormier, Landry-Altmann

City Officials Jason Ferrigan, Director of Planning Services; Eric Taylor, Manager of Development Approvals; Robert Webb, Supervisor of Development Engineering; Kris Longston, Manager of Communication and Strategic Planning; Stephen Monet, Manager of Environmental Planning Initiatives; Alex Singbush, Senior Planner; Glen Ferguson, Senior Planner; Brigitte Sobush, Deputy City Clerk; April Antoniazzi, Clerk’s Services Assistant; Lisa Locken, Clerk’s Services Assistant

Declaration of None Declared Pecuniary Interest and the General Nature Thereof

MATTERS ARISING FROM THE CLOSED SESSION

Rise and Report Councillor McIntosh reported the Committee met in closed session to deal with one (1) proposed or pending acquisition or disposition of land matters and the following resolution emanated therefrom:

Sale of Vacant Land, PL2016-71 McIntosh/Dutrisac: THAT the City of Greater Sudbury Portion of Unopened authorizes the sale of a portion of the unopened lane east of Melvin Lane East of Melvin Avenue, Sudbury, legally described as part of PIN 02130-0042 (LT), Avenue, Sudbury Township of McKim;

AND THAT the appropriate by-law be presented to authorize the sale and execution of the documents required to complete the real estate transaction;

AND THAT the net proceeds of the sale be credited to the Land Acquisition Reserve Fund. CARRIED

Rules of Procedure The Planning Committee, by a two-thirds majority, agreed to dispense with the Rules of Procedure, to alter the order of the Agenda and deal with Public Hearing 1 as the last item under Public Hearings..

Planning Committee (2016-04-25) 2

30 of 144 PRESENTATIONS

Phase 1 Official Report dated April 7, 2016 was received from the General Manager of Plan Review Infrastructure Services regarding Phase 1 Official Plan Review Update. Update Kris Longston, Manager of Community and Strategic Planning and Stephen Monet, Manager of Environmental Planning Initiatives, provided an electronic presentation regarding the Phase 1 Official Plan Review Update.

Councillor Landry-Altmann presented a motion to direct staff to add an Official Plan Open House.

The following resolutions were presented:

PL2016-72 Landry-Altmann/McIntosh: THAT the City of Greater Sudbury directs staff to add a Phase 1 Draft Official Plan Review Open House in New Sudbury. CARRIED

PL2016-73 McIntosh/Dutrisac: THAT the City of Greater Sudbury receives the Phase 1 Draft of the Official Plan Five Year Review;

AND THAT Staff be directed to commence public engagement on the Phase 1 Draft Official Plan Five Year Review as described in the Report dated April 7th, 2016 from the General Manager of Infrastructure Services and report back to Council with a summary of the consultation and a recommended Official Plan Five Year Review Amendment for adoption in the fall of 2016;

AND FURTHER THAT Staff be directed to initiate a separate Official Plan Amendment and Zoning By-law amendment for Secondary Suites in June of 2016, following the public consultation for the Phase 1 Draft Official Plan Five Year Review. CARRIED

PUBLIC HEARINGS

CHRISTOPHER GARTLEY – APPLICATION FOR REZONING IN ORDER TO PERMIT THE CONSTRUCTION OF A THREE (3) UNIT MULTIPLE DWELLING, 70 NEPAHWIN AVENUE, SUDBURY

The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application.

Report dated April 5, 2016 was received from the General Manager of Infrastructure Services regarding Christopher Gartley – Application for rezoning in order to permit the construction of a three (3) unit multiple dwelling, 70 Nepahwin Avenue, Sudbury.

Planning Committee (2016-04-25) 3

31 of 144 PUBLIC HEARINGS (CONT’D)

CHRISTOPHER GARTLEY – APPLICATION FOR REZONING IN ORDER TO PERMIT THE CONSTRUCTION OF A THREE (3) UNIT MULTIPLE DWELLING, 70 NEPAHWIN AVENUE, SUDBURY (CONT’D)

Marc Levasseur, MGL Drafting and Consulting, agent for the applicant and Christopher Gartley, the applicant were present.

Alex Singbush, Senior Planner, outlined the application to the Committee.

Jason Ferrgian, Director of Planning Services, stated that second suites are only allowed in single detached, semi-detached and row housing dwellings and that this proposal is treated as a multiple dwelling therefore secondary suites would not be permitted.

Alex Singbush, Senior Planner, stated that the sketch provided by applicant would locate the face of this building approximately equal to the face of the duplex that was recently built beside it.

Mr. Gartley stated that his intention is to rent two (2) of the units and occupy the third unit with his spouse.

Mr. Levasseur stated that the distance from the front of the garage and the property line will be a minimum of twenty (20) feet and that they are also installing a curb with a two (2) foot buffer. He will erect a fence if it is a requirement.

Robert Assabgui, concerned resident, stated that this is the second time that this property has come to the Planning Committee for rezoning and this is second time he has spoke regarding his concerns. He stated that this is a longstanding neighbourhood with large lots and historic properties that were built many years ago, and they all comply with the existing R2 zoning. He stated that he is concerned that the height of the buildings will cause privacy issues and the increased traffic will cause safety issues. He would like the neighbourhood to remain zoned R2.

Jason Ferguson, Director of Planning Services, stated that if the applicant at a future date would like to add a fourth dwelling unit he would have to submit an application and go through the same process. In an R2 zoning area if you build a semi-detached structure the applicant would be allowed to build another unit in each of the units for four units in total under the proposed Official Plan changes.

Eric Taylor, Manager of Development Approvals, stated that with a semi-detached unit, where the residences are side by side separated by a common wall there is the possibility that each unit can add an additional unit however a duplex, for example with one unit above the other you are not allowed to build an additional unit. He stated that this application if designed as a semi-detached building has the potential to each add another unit for a total of four (4) units. He stated that the minimum frontage for a duplex is fifteen (15) metres and the minimum frontage for a semi-detached property is nine (9) metres for each unit for a total of eighteen (18) metres. He advised that there is a semi-

Planning Committee (2016-04-25) 4

32 of 144 PUBLIC HEARINGS (CONT’D)

CHRISTOPHER GARTLEY – APPLICATION FOR REZONING IN ORDER TO PERMIT THE CONSTRUCTION OF A THREE (3) UNIT MULTIPLE DWELLING, 70 NEPAHWIN AVENUE, SUDBURY (CONT’D)

detached lot west of this application that only has a frontage of fifteen (15) metres and they received approval through a minor variance with the Committee of Adjustments.

Mr. Gartley stated that he canvassed the neighborhood with diagrams showing the proposed construction and was in contact with about eighty (80) percent of the residents. The only concerns received were from those that had younger children. They were concerned about the parking and excess traffic, which he assured them he would meet all the parking requirements. He stated that the design of the building is three (3) equal sized units each having two (2) bedrooms and two (2) bathrooms, occupying approximately fifteen hundred square feet.

The Chair asked whether there was anyone in the audience who wished to speak in favour or against this application and seeing none:

The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application.

The following resolution was presented:

PL2016-74 McIntosh/Dutrisac: THAT The City of Greater Sudbury approves the application by Christopher Gartley to amend Zoning By-law 2010-100Z by changing the zoning classification “R2-2”, Low Density Residential Two to “R2-2(S)”, Low Density Residential Two Special to permit the construction of a new triplex dwelling on those lands described as PIN 73595-0291, Parcel 11246, Parts 3 & 4, Plan 53R-19918, Lot 6, Concession 1, Township of McKim, subject to the following conditions:

a. That a maximum of three (3) dwelling units shall be permitted;

b. That the maximum building height shall be 12.5 metres; and,

c. That an opaque wood panel fence is required between 76 Nepahwin and the subject lands. The fence shall be a minimum of 1.0 m in height in the required front yard and a minimum of 2.0 m in height between the front yard and the rear elevation of the dwelling.

YEAS: Councillors Dutrisac, McIntosh, Cormier, Landry-Altmann CARRIED

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33 of 144 PUBLIC HEARINGS (CONT’D)

996401 ONTARIO INC. – APPLICATION FOR REZONING IN ORDER TO PERMIT THE DEVELOPMENT OF TWO (2) ROW DWELLINGS HAVING A TOTAL OF EIGHT (8) DWELLING UNITS, 1838 BANCROFT DRIVE, SUDBURY

The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application.

Report dated April 5, 2016 was received from the General Manager of Infrastructure Services regarding 996401 Ontario Inc. – Application for re-zoning in order to permit the development of two (2) row dwellings having a total of eight (8) dwelling units, 1838 Bancroft Drive, Sudbury.

Barry Kindrat, the applicant was present.

Glen Ferguson, Senior Planner, outlined the application to the Committee.

Glen Ferguson, Senior Planner, stated that typically there would be a requirement for a three (3) metre wide landscape strip, however, after reviewing the application the Planning Department felt this could be substituted with a 1.5 metre high opaque fence.

Eric Taylor, Manager of Development Approval, stated that the province is currently revising the Official Plan and is looking to limiting the number of extra units for row house dwellings to one (1) per lot. He advised that the row house dwellings for this application do not all have frontage on an open public road and all units are constructed on one lot. Depending on the outcome of the Official Plan amendments, there would be the opportunity for only one (1) additional lot for these units.

The Chair asked whether there was anyone in the audience who wished to speak in favour or against this application and seeing none:

The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application.

The following resolution was presented:

PL2016-75 McIntosh/Dutrisac: THAT the City of Greater Sudbury approves the application by 996401 Ontario Inc. to amend Zoning By-law 2010-100Z by changing the zoning classification from “R1-5”, Low Density Residential One to “R3(S)”, Medium Density Residential Special in order to permit development of two (2) row dwellings with each containing four (4) dwelling units for a total of eight (8) dwelling units on those lands described as PIN 73578-0074, Parcel 8295 S.E.S., Lot 12, Concession 3, Township of Neelon subject to the following conditions:

A) That the amending zoning by-law contain the following site-specific provisions:

i. That a maximum of two (2) row dwellings containing four (4) dwelling units within each having a maximum building height of one-storey shall be permitted;

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34 of 144 PUBLIC HEARINGS (CONT’D)

996401 ONTARIO INC. – APPLICATION FOR REZONING IN ORDER TO PERMIT THE DEVELOPMENT OF TWO (2) ROW DWELLINGS HAVING A TOTAL OF EIGHT (8) DWELLING UNITS, 1838 BANCROFT DRIVE, SUDBURY (CONT’D)

ii. That a privacy yard be provided for each dwelling unit having a minimum depth of 3.5 m and a 1.5 m high opaque fence along those portions of the easterly lot line which abuts any privacy yard;

iii. That no landscape planting strips be required along the easterly or westerly lot lines;

iv. That a 1.5 m high opaque fence be provided along the length of the portion of the westerly lot line which abuts any parking aisles, parking areas or parking spaces;

v. That a minimum 12 m westerly interior side yard setback and a minimum 3.5 m easterly interior side yard setback be required; and,

vi. That a minimum 210 m rear yard setback be required.

YEAS: Councillors Dutrisac, McIntosh, Cormier, Landry-Altmann CARRIED

CITY OF GREATER SUDBURY – APPLICATION FOR REZONING IN ORDER TO ELIMINATE A SERIES OF SPLIT-ZONINGS RESULTING FROM LOT ADDITIONS OF SURPLUS PARKLAND TO ABUTTING RESIDENTIAL LANDS, CANDLEWOOD PARK, LIVELY

The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application.

Report dated April 5, 2016 was received from the General Manager of Infrastructure Services regarding City of Greater Sudbury – Application for rezoning in order to eliminate a series of split-zonings resulting from lot additions of surplus parkland to abutting residential lands, Candlewood Park, Lively.

Keith Forrester, Real Estate Coordinator for the City of Greater Sudbury was present.

Glen Ferguson, Senior Planner, outlined the application to the Committee.

Keith Forrester, Real Estate Coordinator, stated that a report will be brought forward to an in camera Planning Committee meeting, outlining the price. He also stated that there is no longer playground equipment on the site.

Glen Ferguson, Senior Planner, stated that this M-Plan subdivision was registered sometime in the 1950’s and it is not known if there was a dedication of five percent parkland required at that time.

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35 of 144 PUBLIC HEARINGS (CONT’D)

Shirley Wilson, area resident, stated that this property was owned by INCO, and when the subdivision was developed there was a small part of land that was not of any use and was donated as parkland.

Keith Forester, Real Estate Coordinator, stated that the land will be sold as is.

The Chair asked whether there was anyone in the audience who wished to speak in favour or against this application and seeing none:

The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application.

The following resolution was presented:

PL2016-76 McIntosh/Dutrisac: THAT the City of Greater Sudbury approves the application to amend Zoning By-law 2010-100Z by changing the zoning classification from “P”, Park to “R1-5”, Low Density Residential One in order to eliminate a series of split-zonings that would result from the addition of surplus park lands to abutting residential properties on those lands described as PIN 73377-1024, Parcel 27273 S.W.S., Part of Block B, Plan M-932, Parts 7 to 9, Plan 53R-8204, Lot 8, Concession 5, Township of Waters.

YEAS: Councillors Dutrisac, McIntosh, Cormier, Landry-Altmann CARRIED

Recess At 7:31 p.m. the Planning Committee recessed.

Reconvene At 7:38 p.m. the Planning Committee reconvened.

CONSENT AGENDA

The following resolution was presented:

PL2016-77 McIntosh/Dutrisac: THAT The City of Greater Sudbury approves Planning Committee Consent Agenda Items C1 to C3. CARRIED The following are Consent Agenda Items.

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36 of 144 ROUTINE MANAGEMENT REPORTS

Item C-1: 2210985 Report dated April 5, 2016 was received from the General Manager of Ontario Ltd. – Infrastructure Services regarding 2210985 Ontario Ltd. – Application to Application to remove the holding symbol at 821 Spanish River Road, Worthington. remove the holding symbol at 821 The following resolution was presented: Spanish River Road, Worthington PL2016-78 McIntosh/Dutrisac: THAT the City of Greater Sudbury approves the application by 2210985 Ontario Ltd. to amend Zoning By-law 2010-100Z with respect to lands described as Part of PINs 73383-0175, 73383-0079, 73383-0108, Part of Parcels 4907, 4882, 6071 S.W.S., Lot 7, Concessions 1 and 2, Township of Drury to change the zoning classification from “H33M5”, Hold – Extractive Industrial to “M5”, Extractive Industrial.

CARRIED

Item C-2: Report dated April 1, 2016 was received from the General Manager of Declaration of Assets, Citizen and Leisure Services regarding Declaration of Surplus Surplus Vacant Vacant Land – Johnson Road, Worthington: Land – Johnson Road, Worthington The following resolution was presented:

PL2016-79 McIntosh/Dutrisac: THAT the City of Greater Sudbury declares surplus to the City’s needs, vacant land west of Johnson Road, Worthington, legally described as PIN 73395-0324(LT), Township of Lorne and offer the property for sale to the abutting owner pursuant to the procedures governing the sale of limited marketability surplus land as outlined in Property By-law 2008-174, all in accordance with the report from the General Manager of Assets, Citizen and Leisure Services dated April 1, 2016. CARRIED

Item C-3: Report dated April 4, 2016 was received from the General Manager of Declaration of Assets, Citizen and Leisure Services regarding Declaration of Surplus Surplus Vacant Vacant Land – Poplar Street, Dowling. Land – Poplar The following resolution was presented: Street, Dowling PL2016-80 Dutrisac/McIntosh: THAT the City of Greater Sudbury declares surplus to the City’s needs, vacant lands on Poplar Street, Dowling, legally described as PIN 73352-0535(LT) and PIN 73352-0536(LT), part of Block ‘A’, Plan M-896, being Parts 1 and 2, Plan SR-2897, Township of Dowling, and market the two (2) parcels of land for sale to the general public pursuant to the procedures governing the sale of full marketability surplus land as

outlined in Property By-law 2008-174, all in accordance with the report from the General Manager of Assets, Citizen and Leisure dated April 4, 2016.

CARRIED

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37 of 144 REFERRED AND DEFERRED MATTERS

R-1: Lane Closure Report dated April 1, 2016 was received from the General Manager of and Declaration of Assets, Citizen and Leisure Services regarding Lane Closure and Surplus Land – Van Declaration of Surplus Land – Van Horne Street, Sudbury. Horne Street, Sudbury The following resolutions were presented:

PL2016-81 McIntosh/Dutrisac: THAT the City of Greater Sudbury closes by By-law the unopened lane south of Van Horne Street, Sudbury, legally described as PIN 73584-0927(LT), lane east of Lots 101 to 105, Plan 2S and east of Lot 101, Plan 33S, Township of McKim, City of Greater Sudbury, and declare surplus to the City’s needs and that the lane be sold to the abutting owners pursuant to the procedures governing the sale of limited marketability surplus land as outlined in Property By-law 2008-174, all in accordance with the report from the General Manager of Assets, Citizen and Leisure Services dated April 1, 2016. CARRIED

Adjournment Dutrisac/McIntosh: THAT this meeting does now adjourn. Time: 7:50 p.m. CARRIED

Brigitte Sobush, Deputy City Clerk

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38 of 144

Presented To: City Council Minutes Presented: Tuesday, May 31, 2016 Type: Minutes City Council Minutes of April 26, 2016

Resolution Signed By THAT the City of Greater Sudbury adopts the City Council Minutes of April 26, 2016. No signatures or approvals were recorded for this report.

39 of 144 MEETING OF THE COUNCIL OF THE CITY OF GREATER SUDBURY

Council Chamber Tuesday, April 26, 2016 Tom Davies Square Commencement: 4:00 p.m.

DEPUTY MAYOR LANDRY-ALTMANN, IN THE CHAIR

Present Councillors Signoretti, Montpellier, Kirwan, Lapierre, Jakubo, Sizer, McIntosh, Cormier, Reynolds, Landry-Altmann, Mayor Bigger

City Officials Kevin Fowke, Interim Chief Administrative Officer/Deputy City Clerk

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

None declared.

Closed Session The following motion was presented:

CC2016-143: Kirwan / Bigger: THAT the City of Greater Sudbury Council move to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) in accordance with the Municipal Act 2001, s. 239 (2)(b). CARRIED

At 4:15 p.m. Council moved to Closed Session

Recess At 6:07 p.m., Council recessed.

Reconvene At 6:35 p.m., Council commenced the Open Session in the Council Chamber.

HIS WORSHIP MAYOR BRIAN BIGGER, IN THE CHAIR

Present Councillors Signoretti, Vagnini, Montpellier, Dutrisac, Kirwan, Lapierre, Jakubo, Sizer, McIntosh, Cormier, Reynolds, Landry- Altmann, Mayor Bigger

City Council 2016-04-26 (1)

40 of 144 City Officials Eleethea Savage, Business Development Officer; Eliza Bennett, (cont’d) Manager of Corporate Communications & French Language Services; Trevor Bain, Chief of Fire and Paramedic Services; Jason Ferrigan, Director of Planning Services; Lisa Locken, Clerk’s Services Assistant; April Antoniazzi, Clerk’s Services Assistant

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Councillor Montpellier declared a conflict of interest with several of the large projects and noted he would recuse himself at that time.

MATTERS ARISING FROM THE CLOSED SESSION

Rise and Report Deputy Mayor Landry-Altmann, as Chair of the Closed Session, reported that Council met in Closed Session to consider matters as permitted under the Municipal Act and as listed on the public Council agenda. Council received an electronic presentation and four (4) directions were provided to staff regarding the Personal Matter – Identifiable individual(s).

MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – March 30, 2016

Approval of Finance Councillor Jakubo, as Chair of the Finance and Administration and Administration Committee, reported on the matters arising from the Finance and Committee Resolutions Administration Committee Meeting of March 30, 2016.

The following motion was presented:

CC2016-144 Cormier/Jakubo: THAT the City of Greater Sudbury approves Finance and Administration Committee resolution FA2016-15 from the meeting of March 30, 2016. CARRIED

The following is the Finance and Administration Committee resolution:

Waste Collection FA2016-15 Bigger/McIntosh: WHEREAS Council passed by-law 2015-246 a by-law of the City of Greater Sudbury to amend by- law 2006-280 being a by-law dealing with the collection, removal and disposal of waste within the City of Greater Sudbury in support of the Bear Wise program in order to assist in the prevention of bear visits and encounters;

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41 of 144 MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – March 30, 2016

Waste Collection AND WHEREAS the new timing for the placement of garbage at (cont’d) the curb beginning April 1st, 2016 when timing is between 5:00 a.m. and 7:00 a.m. may present challenges for a number of residents;

NOW THEREFORE be it resolved that staff be directed not to enforce clause 8(1)(b) of the By-law until options can be developed and reviewed. CARRIED

MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – April 11, 2016

Approval of Councillor Cormier, as Chair of the Planning Committee, reported Planning Committee on the matters arising from the Planning Committee Meeting of Resolutions April 11, 2016.

The following motion was presented:

CC2016-145 Cormier/Jakubo: THAT the City of Greater Sudbury approves Planning Committee resolutions PL2016-57 to PL2016-61 and PL2016-63 to PL2016-68 from the meeting of April 11, 2016. CARRIED

The following are the Planning Committee resolutions:

Tax Sale Vesting, PL2016-57 McIntosh/Landry-Altmann: THAT the City of Greater Poplar Street, Sudbury Sudbury authorizes the vesting of 372 Poplar Street, Sudbury, legally described as PIN 02134-0394(LT), Lot 103 and part of Lot 104, Plan M-26, City of Greater Sudbury;

AND THAT the taxes, including penalties, owing to the date of vesting be written off as uncollectable;

AND THAT the necessary by-law or by-laws be presented. CARRIED

Sale of Vacant Land, PL2016-58 McIntosh/Landry-Altmann: THAT the City of Greater Portion of Unopened Sudbury authorizes the sale of a portion of unopened Queen Queen Lane, Lane, Chelmsford, legally described as part of PIN 73351- Chelmsford 0400(LT), Township of Balfour;

AND THAT this recommendation override and replace recommendation PL2013-60;

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42 of 144 MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – April 11, 2016

Sale of Vacant Land, AND THAT the appropriate by-law be presented to authorize the Portion of Unopened sale and execution of the documents required to complete the real Queen Lane, estate transaction; Chelmsford AND THAT the net proceeds of the sale be credited to the Land Acquisition Reserve fund. CARRIED

Temporary Use By-Law PL2016-59 McIntosh/Landry-Altmann: THAT the City of Greater Extension – Luc & Sudbury approves the application by Luc & Chantal Fournier to Chantal Fournier amend Zoning By-law 2010-100Z with respect to land described as PIN 73506-0008, Parcel 53605 S.E.S., Part 1, Plan 53R-16536 in Lot 4, Concession 4, Township of Hanmer in order to permit a garden suite in accordance with Section 39 of the Planning Act for a temporary period of three (3) years subject to the following condition:

1. Prior to the enactment of the temporary use by-law, the shipping container shall have been removed from the subject lands to the satisfaction of the Director of Planning Services. CARRIED

Zoning By-Law PL2016-60 Landry-Altmann/McIntosh: THAT the City of Greater Housekeeping Sudbury approves the amendments to Zoning By-law 2010-100Z Amendments as set out in the revised Attachment 1 to the report from the Director of Planning Services dated March 21, 2016. CARRIED

Application for Rezoning PL2016-61 Landry-Altmann/McIntosh: THAT the City of Greater - 427-433 Laforest Sudbury approves the application by Sunbeam Meats Ltd. to Avenue, Sudbury – amend Zoning By-law 2010-100Z by changing the zoning Sunbeam Meats Ltd. classification from “R3(40)”, Medium Density Residential Special to "R3(S)", Medium Density Residential Special on lands described as Part of PIN 02133-0111, Part of Lot 36, Plan 85-S in Lot 5, Concession 4, Township of McKim subject to the following conditions:

a) That prior to the adoption of the amending by-law, the owner shall:

i) Provide the Development Approvals Section with a registered survey plan outlining the lands to be rezoned to enable the preparation of an amending zoning by-law;

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43 of 144 MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – April 11, 2016

Application for Rezoning ii) A minimum of 4 metre-wide drainage easement - 427-433 Laforest to the satisfaction of the General Manager of Avenue, Sudbury – Infrastructure Services; Sunbeam Meats Ltd. (cont’d) b) That the amending by-law include the following site- specific provisions:

i) A maximum of four (4) dwelling units shall be permitted;

ii) Bond Street is deemed to be the front lot line;

iii) The maximum front yard setback shall be the established building line on Bond Street;

iv) A landscaped area equivalent to the maximum front yard setback shall be provided abutting Bond Street;

v) The parking area shall be located in the rear yard;

vi) A minimum one (1) parking space per unit shall be permitted; and,

vii) Planting strips shall not be required. CARRIED

Dalron Construction PL2016-63 Landry-Altmann/McIntosh: THAT the City of Greater Limited- Extension to Sudbury's delegated official be directed to amend the conditions Draft Plan of Subdivision of draft approval of plan of subdivision of Part of PIN 73593-0389, Approval for Fairlane Part of Parcel 15951 S.E.S., Lot 4 Concession 1, Township of Drive Subdivision McKim, File 780-6/11006, upon the payment of the processing fee of $1,125.00 prior to the May 8, 2016 lapsing date, as follows:

a) By deleting Condition #8 and replacing it with the following:

“8. That this draft approval shall lapse on May 8, 2019.”

b) By deleting Condition #14 replacing it with the following:

“14.The owner shall develop a siltation control plan for the subdivision construction period to the satisfaction of the Director of Planning Services and the Nickel District Conservation Authority.”

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44 of 144 MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – April 11, 2016

Dalron Construction c) By adding Condition #28: Limited- Extension to Draft Plan of Subdivision “28.That prior to the signing of the final plan, the Approval for Fairlane owners/applicants shall contact the Sudbury Drive Subdivision District Ministry of Natural Resources and Forestry (cont’d) (MNRF) and satisfy all requirements set out by the MNRF under the Endangered Species Act. In addition, the owners/applicants shall, to the satisfaction of the Director of Planning Services, demonstrate that all requirements set out by MNRF under the Endangered Species Act have been satisfied prior to any site alteration or development taking place on the subject lands.” CARRIED

Vytis Lands (Kagawong) PL2016-64 McIntosh/Landry-Altmann: THAT the City of Greater Ltd. – Application to Sudbury’s delegated official be directed to amend the conditions extend draft plan of of draft approval for the draft plan of subdivision on lands subdivision approval, described as Part of PIN 73572-0249, Part of Parcel 39836 Redwood Subdivision, S.E.S., in Lot 11, Concession 4, Township of Neelon, City of Sudbury Greater Sudbury, File 780-6/06006, as follows:

a) By deleting Condition #10 and replacing it with the following:

“10.That this draft approval shall lapse on May 1, 2019.”

b) By deleting Condition #13.

c) By deleting the reference to the Department of Fisheries and Oceans in Condition #24.

d) By adding the following as Condition #37:

“37. Draft approval does not guarantee an allocation of sewer or water capacity. Prior to the signing of the final plan, the Director of Planning Services is to be advised by the General Manager of Infrastructure Services that sufficient sewage treatment capacity and water capacity exists to service the development.”

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45 of 144 MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – April 11, 2016

Vytis Lands (Kagawong) e) By adding the following as Condition #38: Ltd. – Application to extend draft plan of “38. During the subdivision approval process, subdivision approval, based on anticipated quantities of removal of rock Redwood Subdivision, through blasting, the following conditions will be Sudbury (cont’d) imposed:

a. The developer will be required to provide a geotechnical report on how the work related to blasting shall be undertaken safely to protect adjoining structures and other infrastructure. The geotechnical report shall be undertaken by a blasting consultant defined as a professional engineer licensed in the Province of Ontario with a minimum of five (5) years experience related to blasting.

b. The blasting consultant shall be retained by the developer and shall be independent of the contractor and any subcontractor doing blasting work. The blasting consultant shall be required to complete specified monitoring recommended in the report of vibration levels and provide a report detailing those recorded vibration levels. Copies of the recorded ground vibration documents shall be provided to the contractor and contract administration weekly or upon request for this specific project

c. The geotechnical report will provide recommendations and specifications on the following activity as a minimum but not limited to:

• Pre-blast survey of surface structures and infrastructure within affected area • Trial blast activities • Procedures during blasting • Procedures for addressing blasting damage complaints • Blast notification mechanism to adjoining residences • Structural stability of exposed rock faces.

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46 of 144 MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – April 11, 2016

Vytis Lands (Kagawong) d. The above report shall be submitted for review to Ltd. – Application to the satisfaction of the Chief Building Official prior to extend draft plan of the commencement of any removal of rock by subdivision approval, blasting. Redwood Subdivision, Sudbury (cont’d) e. Should the developer’s schedule require to commence blasting and rock removal prior to the subdivision agreement having been signed, a site alteration permit shall be required under the City of Greater Sudbury’s By-law #2009-170 and shall require a similar geotechnical report as a minimum prior to its issuance.” CARRIED

Eugene Vincze – PL2016-65 Landry-Altmann/McIntosh: THAT the City of Greater Consent referral Sudbury permits Consent Application B0014/2016 on those lands request for Consent described as PIN 73506-0367, Parcel 38657, Part 1, 53R-17223, Application B14/2016, Lot 4, Concession 4, Township of Hanmer to proceed by way of 5180 Deschene the consent process. Road, Hanmer CARRIED

Declaration of Surplus PL2016-66 McIntosh/Landry-Altmann: THAT the City of Vacant Land – North Greater Sudbury declares surplus to the City's needs, vacant of Vermillion Lake land north of Vermilion Lake Road, Dowling, legally described Road, Dowling as PIN 73353-0174(LT), formerly Parcel 266660 'A', part of lot 6, concession 1, Township of Dowling and offer the property for sale to the abutting owners pursuant to the procedures governing the sale of limited marketability surplus land as outlined in Property By-law 2008-174, all in accordance with the report from the General Manager of Assets, Citizen and Leisure Services dated March 17, 2016. CARRIED

Martti & Aira Lindroos – PL2016-67 McIntosh/Cormier: THAT the City of Greater Sudbury Reconsider Resolution amends condition 4(i) of Resolution PL2015-184 as follows: PL2015-184 Amendment 4(i) THAT the owner contribute to the cost of extending the northbound left turn lane to the satisfaction of the General Manager of Infrastructure Services. CARRIED

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47 of 144 MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – April 11, 2016

Martti & Aira Lindroos – PL2016-68 McIntosh/Cormier: THAT the City of Greater Sudbury Reconsider Resolution approves the application by Martti & Aira Lindroos to amend PL2015-184 Zoning By-law 2010-100Z by changing the zoning classification from “R1-5”, Low Density Residential One to “C2(S)”, General Commercial Special on lands described as PIN 73475-0839, Parcel 18775 S.E.S., Part 1, Plan SR-1121, Lot 31, Plan M-340 in Lot 6, Concession 6, Township of Broder subject to the following conditions:

1. The only permitted uses shall be offices, day care centre, scientific or medical laboratory and related accessory uses, but shall exclude financial institutions;

2. The minimum corner side yard setback on Long Lake Road shall be 4.5 metres;

3. The maximum building height shall be 2 storeys;

4. That a driveway entrance shall be permitted on Long Lake Road as part of the Site Plan Control Agreement with the City subject to the following conditions:

i) That the owner contribute to the cost of extending the northbound left turn lane to the satisfaction of the General Manager of Infrastructure Services.

ii) That the owner transfer to the City a 2.5 metre strip of property along the entire frontage of Long Lake Road, free of mortgages, charges, trust deeds and other encumbrances securing financing.

The City shall be responsible for all survey and legal costs associated with this transfer; and,

iii) That any rock faces or grading slopes created by this development are to be on private property. CARRIED

REGULAR AGENDA

MANAGERS’ REPORTS

Item R-1 Report dated April 13, 2016 from the Mayor regarding an Amendment to amendment to Greater Together, the City of Greater Sudbury's Greater Together 2015-2018 Corporate Strategic Plan.

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48 of 144 MANAGERS’ REPORTS (cont’d)

Item R-1 The following motion was presented: Amendment to Greater Together CC2016-145 Cormier Jakubo: THAT the City of Greater Sudbury (cont’d) amends page 13 of Greater Together, the City of Greater Sudbury's 2015-2018 Corporate Strategic Plan from:

A. Implement the Downtown Master Plan and development of downtowns, and increase densification by conversion from commercial to residential.

a. Redefine downtown as downtown Greater Sudbury, and expand the thinking and geography of downtown (includes "square" of Kingsway, Barry Downe, Bell Park etc.)

to be consistent with the Official Plan and read as follows:

A. Implement the Downtown Master Plan and development of downtowns, and increase densification by conversion from commercial to residential.

a. Rethink the boundaries of downtown, and begin to realize the Nodes and Corridors Strategy, ensuring the Downtown is better connected to revitalized Town Centres, other strategic commercial and core areas by allowing for mixed uses, connecting citizens across Greater Sudbury, while providing excellent public transit. CARRIED

BY-LAWS

Read & Passed The following motion was presented:

CC2016-147 Cormier/Jakubo: THAT the City of Greater Sudbury read and pass By-law 2016-69 to and including By-law 2016-73.. CARRIED

The following are the By-laws:

2016-69 A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at Its Meeting of April 26th, 2016

2016-70Z A By-Law of the City of Greater Sudbury to Amend By-Law 2010- 100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury

Planning Committee Recommendation #PL2016-60

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49 of 144 BY-LAWS (cont’d)

2016-71 A By-law of the City of Greater Sudbury to Amend By-law 2007- 161 Respecting the Appointment of Officials of the City of Greater Sudbury

2016-72 A By-law of the City of Greater Sudbury to Amend By-law 2014- 225 being a By-law of the City of Greater Sudbury Respecting the Delegation of Authority to Various Officers of the City

2016-73 A By-law of the City of Greater Sudbury to Authorize the Sale of Vacant Land being Part of Closed Tilton Lake Road in Sudbury Described as PIN 73472-0238 (LT) to C. Pacitto Investments Inc.

Planning Committee Recommendation #PL2016-48

LARGE PROJECTS PRIORITIES SESSION

Councillor Montpellier, having declared a conflict of interest in the foregoing matter, did not take part in the discussion, vote on any matter or try to influence the vote in respect thereof.

The following motion was presented:

CC2016-148 Jakubo/Cormier: THAT the City of Greater Sudbury temporarily suspends the rules of procedure of the City of Greater Sudbury Procedure By-law 2011-235 for the duration of the Large Projects Priorities Session on April 26, 2016. CARRIED UNANIMOUSLY

Councillor Cormier proposed that some projects be bundled together for the purpose of the facilitated discussion. Mayor Bigger asked Council if they wished to consider the two arena proposals as one event centre and also if Council wished to group the Art Gallery of Sudbury and Main Library proposals together. Council agreed by consensus to both groupings.

Jason Ferrigan, Director of Planning Services, and Eleethea Savage, Business Development Officer, facilitated discussion in two separate groups in order for Council members to prioritize the large projects.

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50 of 144 LARGE PROJECTS PRIORITIES SESSION (cont’d)

The following motion was presented:

CC2016-149 Jakubo/Cormier: THAT the City of Greater Sudbury endorses the following projects as presented at the Public Input Session on November 27, 2015:

1. Art Gallery of Sudbury/Library 2. Event Centre 3. Place des Arts 4. Synergy Centre

AND THAT staff be directed to take the next steps in implementation for each of the projects listed above as described in the report titled, Summary and Analysis Report on the Large Projects Session of November 27, 2015, from the meeting of April 12, 2016;

AND FURTHER THAT staff be directed to report back to Council as these next steps are completed;

AND THAT any request for funds be brought to Council by resolution. CARRIED

QUESTION PERIOD

Municipal Road 35 Councillor Montpellier asked when the report on the debt financing in roads would come back to Council, if it would include Municipal Road (MR) 35 and if it could be expedited.

The General Manager of Infrastructure Services replied staff would bring the report with the list of infrastructure projects back to Council as soon as possible and clarified that some work is planned on MR 35 however the balance of the work is unfunded at this time.

At 8:57 p.m. Councillor McIntosh departed.

Street Sweeping Councillor Signoretti requested an update of the street sweeping process.

The General Manager of Infrastructure Services replied street sweeping is currently underway and residents can access the schedule online.

City Council 2016-04-26 (12)

51 of 144 QUESTION PERIOD (cont’d)

Lawn and Sign Repairs Councillor Signoretti asked for advice on repairs of downed stop signs and damaged lawns due to snow removal.

The General Manager of Infrastructure Services replied residents can call 311 with their concerns and that staff will repair grass and regulatory signs damaged by snow removal.

Transportation Study Councillor Landry-Altmann asked when the Transportation Study would be coming back to Council.

The General Manager of Infrastructure Services said no date has been set at this time and noted staff is still analyzing how to accommodate the requirement for additional consultation time.

Adjournment Cormier/Jakubo: THAT this meeting does now adjourn. Time: 9:08 p.m. CARRIED

__ Mayor Brian Bigger, Chair Caroline Hallsworth, Executive Director, Administrative Services/City Clerk

City Council 2016-04-26 (13)

52 of 144

Presented To: City Council Minutes Presented: Tuesday, May 31, 2016 Type: Minutes City Council Minutes of May 10, 2016

Resolution Signed By THAT the City of Greater Sudbury adopts the City Council Minutes of May 10, 2016. No signatures or approvals were recorded for this report.

53 of 144 MEETING OF THE COUNCIL OF THE CITY OF GREATER SUDBURY

Council Chamber Tuesday, May 10, 2016 Tom Davies Square Commencement: 4:03 p.m.

DEPUTY MAYOR SIZER, IN THE CHAIR

Present Councillors Signoretti, Vagnini, Dutrisac, Kirwan, Lapierre (D. 4:40 p.m.), Jakubo, Sizer, McIntosh (A. 5:17 p.m.), Cormier, Reynolds, Landry-Altmann, Mayor Bigger (A. 4:05 p.m.).

City Officials Kevin Fowke, Interim Chief Administrative Officer; Tony Cecutti, General Manager Infrastructure; Robert Blackwell, General Manager Health & Social Services; Ed Stankiewicz, Acting General Manager Assets & Finance / Chief Financial Officer / City Treasurer; Eliza Bennett, Manager Corporate Communications; Ron Foster, Auditor General; Lorraine Laplante, Manager of Accounting / Deputy Treasurer; Eric Labelle, Acting City Solicitor; Joanne Kelly, Acting Director Human Resources and Organizational Development; Caroline Hallsworth, Executive Director Administrative Services / City Clerk; Melissa Zanetti, Chief of Staff Mayor’s Office; Marc Huneault, Weaver Simmons

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Councillor Lapierre declared a conflict of interest regarding Item C/M-2 on the Closed Session Agenda. Councillor Lapierre departed the meeting when Item C/M-2 was reached.

Closed Session The following motion was presented:

CC2016-151: THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Litigation or Potential Litigation / Solicitor - Client Privilege matter regarding the collection of an account and one (1) Labour Relations / Employee Negotiations matter regarding collective bargaining, in accordance with the Municipal Act 2001, s. 239 (2)(d)(e)(f). CARRIED

Recess At 5:00 p.m., Council recessed.

Reconvene At 6:31 p.m., Council commenced the Open Session in the Council Chamber.

City Council 2016-05-10 (1)

54 of 144 HIS WORSHIP MAYOR BRIAN BIGGER, IN THE CHAIR

Present Councillors Signoretti, Vagnini, Montpellier, Dutrisac, Kirwan, Lapierre, Jakubo, Sizer, McIntosh, Cormier, Reynolds, Landry- Altmann, Mayor Bigger

City Officials Kevin Fowke, Interim Chief Administrative Officer; Tony Cecutti, General Manager of Infrastructure Services; Caroline Hallsworth, Executive Director, Administrative Services/City Clerk; Eric Labelle, Acting City Solicitor; Ron Henderson, General Manager of Assets, Citizen and Leisure Services; Rob Blackwell, General Manager of Health and Social Services; Ed Stankiewicz, Acting Chief Financial Officer/City Treasurer; Eliza Bennett, Manager of Corporate Communications & French Language Services; Joanne Kelly, Acting Director of Human Resources & Organizational Development; Meredith Armstrong, Manager of Tourism and Culture; Ian Wood, Director of Economic Development; David Shelsted, Director, Roads and Transportation Services; Darrel McAloney, Deputy Fire Chief; Lynn Webster, Manager of Strategic and Business Service; Keith Forrester, Acting Director of Asset Services; Ron Foster, Auditor General; Danielle Wicklander, Legislative Compliance Coordinator; Christine Hodgins, Legislative Compliance Coordinator; April Antoniazzi, Clerk’s Services Assistant

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

None declared.

PRESENTATIONS

Item 1 Report dated April 15, 2016 from the General Manager of Maley Drive Infrastructure Services regarding Maley Drive Financial Plan. Financial Plan David Shelsted, Director, Roads & Transportation Services, provided an electronic presentation regarding Maley Drive Financial Plan.

The following motion was presented:

CC2016-152 Kirwan/Cormier: THAT the City of Greater Sudbury approves the financial plan for the Maley Drive Extension Project Phase I in accordance with the report dated April 15, 2016 from the General Manager Of Infrastructure Services. CARRIED

City Council 2016-05-10 (2)

55 of 144 MATTERS ARISING FROM THE CLOSED SESSION

Rise and Report Deputy Mayor Sizer, as Chair of the Closed Session, reported that Council met in Closed Session to consider matters as permitted under the Municipal Act and as listed on the public Council agenda. Council received a written report and one (1) direction was provided regarding the Litigation or Potential Litigation / Solicitor – Client Privilege matter. Council received an electronic presentation regarding the Labour Relations / Employee Negotiations matter.

MATTERS ARISING FROM THE COMMUNITY SERVICES COMMITTEE MEETING – April 18, 2016

Approval of Community Councillor Lapierre, as Chair of the Community Services Services Committee Committee, reported on the matters arising from the Community Resolutions Services Committee Meeting of April 18, 2016.

The following motion was presented:

CC2016-153 Cormier/Kirwan: THAT the City of Greater Sudbury approves Community Services Committee resolutions CS2016-09 and CS2016-10 from the meeting of April 18, 2016. CARRIED

The following are the Community Services Committee resolutions:

PulsePoint CS2016-09 Sizer/Kirwan: THAT the City of Greater Sudbury Response Application supports the implementation of PulsePoint as outlined in the report dated March 31, 2016 and authorizes the Chief of Fire and Paramedic Services to enter into all agreements to implement this project. CARRIED

Transit Fare and CS2016-10 Kirwan/Sizer: THAT the City of Greater Sudbury Transportation Grant approves staff’s proposed application form and eligibility criteria Application Process for the Greater Sudbury Transit Fare and Transportation Grant as amended. CARRIED

MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – April 19, 2016

Approval of Councillor Jakubo, as Chair of the Finance and Administration Finance and Committee, reported on the matters arising from the Finance and Administration Administration Committee Meeting of April 19, 2016. Committee Resolutions

City Council 2016-05-10 (3)

56 of 144 MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – April 19, 2016 (cont’d)

Approval of The following motion was presented: Finance and Administration CC2016-154 Cormier/Kirwan: THAT the City of Greater Sudbury Committee Resolutions approves Finance and Administration Committee resolution (cont’d) FA2016-16 from the meeting of April 19, 2016. CARRIED

The following is the Finance and Administration Committee resolution:

Facility Management - FA2016-16 McIntosh/Kirwan: THAT the City of Greater Sudbury 199 Larch Street approves Option One for the maintenance and operation of the building at 199 Larch Street as outlined in the report dated March 31, 2016 from the General Manager of Assets, Citizen and Leisure Services.

Option One: Maintenance and operation of 199 Larch with additional full-time and regular part-time staff (1 full-time permanent employee and 1,248 part-time hours) CARRIED

MATTERS ARISING FROM THE OPERATIONS COMMITTEE MEETING – April 18, 2016

Approval of Operations Councillor Kirwan, as Chair of the Operations Committee, Committee Resolutions reported on the matters arising from the Operations Committee Meeting of April 18, 2016.

The following motion was presented:

CC2016-155 Kirwan/Cormier: THAT the City of Greater Sudbury approves Operations Committee resolution OP2016-13 from the meeting of April 18, 2016. CARRIED

The following is the Operations Committee resolution:

Amendment to Surplus OP2016-13 Landry-Altmann/Dutrisac: THAT the City of Greater Fill By-Law 2003-282 Sudbury directs staff to prepare revisions to the Surplus Fill By- Law 2003-282 all in accordance with Scenario 2 from the report dated June 18, 2015 from the General Manager of Infrastructure Services. CARRIED

City Council 2016-05-10 (4)

57 of 144 MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – April 25, 2016

Approval of Councillor Cormier, as Chair of the Planning Committee, reported Planning Committee on the matters arising from the Planning Committee Meeting of Resolutions April 25, 2016.

The following motion was presented:

CC2016-156 Cormier/Kirwan: THAT the City of Greater Sudbury approves Planning Committee resolutions PL2016-71 to PL2016-76 and PL2016-78 to PL2016-81 from the meeting of April 25, 2016. CARRIED

The following are the Planning Committee resolutions:

Sale of Vacant Land, PL2016-71 McIntosh/Dutrisac: THAT the City of Greater Sudbury Portion of Unopened authorizes the sale of a portion of the unopened lane east of Lane East of Melvin Melvin Avenue, Sudbury, legally described as part of PIN 02130- Avenue, Sudbury 0042 (LT), Township of McKim;

AND THAT the appropriate by-law be presented to authorize the sale and execution of the documents required to complete the real estate transaction;

AND THAT the net proceeds of the sale be credited to the Land Acquisition Reserve Fund. CARRIED

Phase 1 Official Plan PL2016-72 Landry-Altmann/McIntosh: THAT the City of Greater Review Update Sudbury directs staff to add a Phase 1 Draft Official Plan Review Open House in New Sudbury. CARRIED

PL2016-73 McIntosh/Dutrisac: THAT the City of Greater Sudbury receives the Phase 1 Draft of the Official Plan Five Year Review;

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58 of 144 MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – April 25, 2016 (cont’d)

Application for Rezoning PL2016-74 McIntosh/Dutrisac: THAT The City of Greater Sudbury – 70 Nepahwin Avenue, approves the application by Christopher Gartley to amend Zoning Christopher Gartley By-law 2010-100Z by changing the zoning classification “R2-2”, Low Density Residential Two to “R2-2(S)”, Low Density Residential Two Special to permit the construction of a new triplex dwelling on those lands described as PIN 73595-0291, Parcel 11246, Parts 3 & 4, Plan 53R-19918, Lot 6, Concession 1, Township of McKim, subject to the following conditions:

a. That a maximum of three (3) dwelling units shall be permitted;

b. That the maximum building height shall be 12.5 metres; and,

Application for Rezoning PL2016-75 McIntosh/Dutrisac: THAT the City of Greater Sudbury – 1838 Bancroft Drive, approves the application by 996401 Ontario Inc. to amend Zoning 996401 Ontario Inc. By-law 2010-100Z by changing the zoning classification from “R1- 5”, Low Density Residential One to “R3(S)”, Medium Density Residential Special in order to permit development of two (2) row dwellings with each containing four (4) dwelling units for a total of eight (8) dwelling units on those lands described as PIN 73578- 0074, Parcel 8295 S.E.S., Lot 12, Concession 3, Township of Neelon subject to the following conditions:

A) That the amending zoning by-law contain the following site- specific provisions:

i. That a maximum of two (2) row dwellings containing four (4) dwelling units within each having a maximum building height of one-storey shall be permitted;

ii. That a privacy yard be provided for each dwelling unit having a minimum depth of 3.5 m and a 1.5 m high opaque fence along those portions of the easterly lot line which abuts any privacy yard;

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59 of 144 MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – April 25, 2016 (cont’d)

Application for Rezoning iii. That no landscape planting strips be required along the – 1838 Bancroft Drive, easterly or westerly lot lines; 996401 Ontario Inc. (cont’d) iv. That a 1.5 m high opaque fence be provided along the length of the portion of the westerly lot line which abuts any parking aisles, parking areas or parking spaces;

v. That a minimum 12 m westerly interior side yard setback and a minimum 3.5 m easterly interior side yard setback be required; and,

vi. That a minimum 210 m rear yard setback be required. CARRIED

Application for Rezoning PL2016-76 McIntosh/Dutrisac: THAT the City of Greater Sudbury – Candlewood Park, approves the application to amend Zoning By-law 2010-100Z by Lively, City of Greater changing the zoning classification from “P”, Park to “R1-5”, Low Sudbury Density Residential One in order to eliminate a series of split- zonings that would result from the addition of surplus park lands to abutting residential properties on those lands described as PIN 73377-1024, Parcel 27273 S.W.S., Part of Block B, Plan M-932, Parts 7 to 9, Plan 53R-8204, Lot 8, Concession 5, Township of Waters. CARRIED

2210985 Ontario Ltd. – PL2016-78 McIntosh/Dutrisac: THAT the City of Greater Sudbury Application to remove approves the application by 2210985 Ontario Ltd. to amend the holding symbol at Zoning By-law 2010-100Z with respect to lands described as Part 821 Spanish River of PINs 73383-0175, 73383-0079, 73383-0108, Part of Parcels Road, Worthington 4907, 4882, 6071 S.W.S., Lot 7, Concessions 1 and 2, Township of Drury to change the zoning classification from “H33M5”, Hold – Extractive Industrial to “M5”, Extractive Industrial. CARRIED

Declaration of Surplus PL2016-79 McIntosh/Dutrisac: THAT the City of Greater Sudbury Vacant Land – Johnson declares surplus to the City’s needs, vacant land west of Johnson Road, Worthington Road, Worthington, legally described as PIN 73395-0324(LT), Township of Lorne and offer the property for sale to the abutting owner pursuant to the procedures governing the sale of limited marketability surplus land as outlined in Property By-law 2008- 174, all in accordance with the report from the General Manager of Assets, Citizen and Leisure Services dated April 1, 2016. CARRIED

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60 of 144 MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – April 25, 2016 (cont’d)

Declaration of Surplus PL2016-80 Dutrisac/McIntosh: THAT the City of Greater Vacant Land – Poplar Sudbury declares surplus to the City’s needs, vacant lands on Street, Dowling Poplar Street, Dowling, legally described as PIN 73352-0535(LT) and PIN 73352-0536(LT), part of Block ‘A’, Plan M-896, being Parts 1 and 2, Plan SR-2897, Township of Dowling, and market the two (2) parcels of land for sale to the general public pursuant to the procedures governing the sale of full marketability surplus land as outlined in Property By-law 2008-174, all in accordance with the report from the General Manager of Assets, Citizen and Leisure dated April 4, 2016. CARRIED

Lane Closure and PL2016-81 McIntosh/Dutrisac: THAT the City of Greater Sudbury Declaration of Surplus closes by By-law the unopened lane south of Van Horne Street, Land – Van Horne Sudbury, legally described as PIN 73584-0927(LT), lane east of Street, Sudbury Lots 101 to 105, Plan 2S and east of Lot 101, Plan 33S, Township of McKim, City of Greater Sudbury, and declare surplus to the City’s needs and that the lane be sold to the abutting owners pursuant to the procedures governing the sale of limited marketability surplus land as outlined in Property By-law 2008- 174, all in accordance with the report from the General Manager of Assets, Citizen and Leisure Services dated April 1, 2016. CARRIED

CONSENT AGENDA

The following motion was presented:

CC2016-157 Kirwan/Cormier: THAT the City of Greater Sudbury adopts Consent Agenda Items C-1 to C-8 inclusive and approves Item C-9. CARRIED

The following are the Consent Agenda Items:

MINUTES

Item C-1 CC2016-158 Cormier/Kirwan: THAT the City of Greater Sudbury Planning Committee adopts the Planning Committee Minutes of March 21, 2016. March 21, 2016 CARRIED

Item C-2 CC2016-159 Kirwan/Cormier: THAT the City of Greater Sudbury Planning Committee adopts the Planning Committee Minutes of April 11, 2016. April 11, 2016 CARRIED

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61 of 144 MINUTES (cont’d)

Item C-3 CC2016-160 Signoretti/Jakubo: THAT the City of Greater Hearing Committee Sudbury adopts the Hearing Committee Minutes of March 23, March 23, 2016 2016. CARRIED

Item C-4 CC2016-161 Jakubo/Signoretti: THAT the City of Greater Sudbury Finance and adopts the Finance and Administration Committee Minutes of Administration March 30, 2016. Committee CARRIED March 30, 2016

Item C-5 CC2016-162 Jakubo/Signoretti: THAT the City of Greater Sudbury Finance and adopts the Finance and Administration Committee Minutes of April Administration 19, 2016. Committee CARRIED April 19, 2016

Item C-6 CC2016-163 Signoretti/Jakubo: THAT the City of Greater Sudbury City Council adopts the City Council Minutes of April 12, 2016. April 12, 2016 CARRIED

Item C-7 CC2016-164 Jakubo/Signoretti: THAT the City of Greater Operations Committee Sudbury adopts the Operations Committee Minutes of April 18, April 18, 2016 2016. CARRIED

Item C-8 CC2016-165 Signoretti/Jakubo: THAT the City of Greater Community Services Sudbury adopts the Community Services Committee Minutes of Committee April 18, 2016. April 18, 2016 CARRIED

ROUTINE MANAGEMENT REPORTS

Item C-9 Report dated April 14, 2016 from the Acting Chief Financial Tax Adjustments Under Officer/City Treasurer regarding Tax Adjustments Under Sections Sections 357 and 358 357 and 358 of the Municipal Act. of the Municipal Act The following motion was presented:

CC2016-166 Jakubo/Signoretti: THAT the City of Greater Sudbury strikes the amount of $72,946.07 from the tax roll. CARRIED

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62 of 144 REGULAR AGENDA

MANAGERS’ REPORTS

Item R-1 Report dated April 25, 2016 from the Executive Director, Community Services Administrative Services/City Clerk regarding Community Services Committee & Operations Committee & Operations Committee - Resignations. Committee - Resignations The following motion was presented:

CC2016-167 Jakubo/Signoretti: THAT the City of Greater Sudbury accepts the resignation of Councillors Cormier and Vagnini on the Community Services Committee as well as Councillors Cormier, Montpellier and Vagnini on the Operations Committee as outlined in the report dated April 25, 2016 from the Executive Director, Administrative Services/City Clerk. CARRIED

Nominations were held for Community Services Committee member.

NOMINATOR NOMINEE

Councillor Vagnini Councillor Sizer Councillor Sizer Councillor Jakubo

Councillor Sizer declined the nomination. Councillor Jakubo accepted the nomination.

CC2016-168 Signoretti/Jakubo: THAT the City of Greater Sudbury appoints Councillor Jakubo to the Community Services Committee for the term of office 2014-2018. CARRIED

Nominations were held for an Operations Committee member.

NOMINATOR NOMINEE

Councillor Vagnini Councillor Sizer Councillor Lapierre Councillor Signoretti

Councillor Sizer declined the nomination. Councillor Signoretti declined the nomination. Councillor Lapierre volunteered and accepted the nomination.

CC2016-169 Jakubo/Signoretti: THAT the City of Greater Sudbury appoints Councillor Lapierre to the Operations Committee for the term of office 2014-2018. CARRIED

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63 of 144

MANAGERS’ REPORTS (cont’d)

Item R-2 Report dated April 21, 2016 from the Executive Director, Planning Committee - Administrative Services/City Clerk regarding Planning Committee Resignation - Resignation.

The following motion was presented:

CC2016-170 Jakubo/Signoretti: THAT the City of Greater Sudbury accepts the resignation of Councillor Lynne Reynolds on the Planning Committee as outlined in the report dated April 21, 2016 from the Executive Director, Administrative Services/City Clerk. CARRIED

Nominations were held for a Planning Committee member.

NOMINATOR NOMINEE

Councillor Dutrisac Councillor Kirwan Councillor Cormier Councillor Sizer

Councillor Kirwan accepted the nomination. Councillor Sizer accepted the nomination.

Following a written recorded vote the following resolution was presented:

CC2016-171 Signoretti/Jakubo: THAT the City of Greater Sudbury appoints Councillor Sizer to the Planning Committee for the term of office 2014-2018. CARRIED

Item R-3 Report dated April 25, 2016 from the Acting Chief Administrative 2021 Canada Summer Officer regarding 2021 Canada Summer Games Bid Opportunity. Games Bid Opportunity The following motion was presented:

CC2016-172 Dutrisac/Landry-Altmann: WHEREAS the Canada Games Council is seeking a host community within Ontario for the 2021 Canada Summer Games, an event that presents opportunities for significant economic impact, job creation and positive profile for Greater Sudbury;

AND WHEREAS this event aligns directly with Council’s strategic priorities around Growth and Economic Development regarding attraction efforts for sporting events;

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64 of 144 MANAGERS’ REPORTS (cont’d)

Item R-3 THEREFORE BE IT RESOLVED that the Council of the City of 2021 Canada Summer Greater Sudbury directs staff to submit a formal Letter of Intent to Games Bid Opportunity Bid to the Canada Games Council for the 2021 Canada Summer (cont’d) Games competitive bid hosting opportunity;

AND THAT Council directs staff to explore the long-term legacy components and financial implications of this hosting opportunity and return with a detailed report on funding and other resources available and required to support the effort, in time for consideration as part of the 2017 Municipal Budget Process. CARRIED

Item R-4 Report dated April 25, 2016 from the General Manager of Consolidated Infrastructure Services regarding Consolidated Pool By-law. Pool By-law The following motion was presented:

CC2016-173 Landry-Altmann/Dutrisac: THAT the City of Greater Sudbury directs staff to bring forward a new Pool Enclosure By- law for Council adoption as described in the staff report dated April 25, 2016, from the General Manager of Infrastructure Services. CARRIED

Item R-5 Report dated April 19, 2016 from the General Manager of Reallocation of Bridge Infrastructure Services regarding Reallocation of Bridge Capital Capital Budget Budget.

The following motion was presented:

CC2016-174 Dutrisac/Landry-Altmann: THAT the City of Greater Sudbury reallocates funds to the Coniston Creek Bridge on Government Road in Coniston, the Finland Creek Bridge on Balsam Street in Copper Cliff and the Black Lake Road Bridge in Lively from the Kalmo Road Bridge, the Frappier Road Bridge and the Garson Coniston Road Bridge all in accordance with the report dated April 19, 2016 from the General Manager of Infrastructure Services. CARRIED

Item R-6 Report dated April 27, 2016 from the Chief of Fire and Paramedic Fire Apparatus Services regarding Fire Apparatus Purchase - 100' Aerial Truck. Purchase - 100' Aerial Truck

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65 of 144 MANAGERS’ REPORTS (cont’d)

Item R-6 The following motion was presented: Fire Apparatus Purchase - 100' THAT the City of Greater Sudbury authorizes Greater Sudbury Aerial Truck Fire Services (GSFS) to proceed through a tender process to (cont’d) purchase a 100' Aerial truck with a more simple and robust construction than the current options within the fleet;

AND THAT the funding of this vehicle will be through internal financing being repaid from future capital envelopes.

Motion to Refer Councillor Landry-Altmann moved that the item be referred to the Emergency Services Committee for further information and an explanation of the process for decision making including financing options, options for different forms of truck purchase and options regarding repair of existing vehicles. CARRIED

BY-LAWS

Read & Passed The following motion was presented:

CC2016-175 Landry-Altmann/Dutrisac: Landry-Altmann/Dutrisac: THAT the City of Greater Sudbury reads and passes By-law 2016- 74 to and including By-law 2016-83. CARRIED

The following are the By-laws:

2016-74 A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at Its Meeting of May 10th, 2016

2016-75 A By-law of the City of Greater Sudbury to Authorize an Agreement with Her Majesty the Queen in Right of Canada as Represented by the Minister of Infrastructure, Communities and Intergovernmental Affairs for Funding under the New Building Canada Fund - Provincial Territorial Infrastructure Component - National Regional Projects for the Maley Drive Extension - Phase 1 Project 2016-2017/2020-2021

2016-76 A By-law of the City of Greater Sudbury to Declare Certain Parcels of Land to be Part of the City Road System

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66 of 144 BY-LAWS (cont’d)

2016-77 A By-law of the City of Greater Sudbury to Accept a Gift of Vacant Land Described as PIN 73559-0084 (LT), Township of Neelon being Galliard Island, Lake Ramsey, Sudbury from Nickel District Conservation Authority Subject to a Constraint on Transfer

Planning Committee Recommendation #PL2016-47

2016-78Z A By-Law of the City of Greater Sudbury to Amend By-Law 2010- 100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury

Planning Committee Recommendation #PL2015-222

2016-79Z A By-Law of the City of Greater Sudbury to Amend By-Law 2010- 100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury

Planning Committee Recommendation #PL2016-39

2016-80Z A By-Law of the City of Greater Sudbury to Amend By-Law 2010- 100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury

Planning Committee Recommendation #PL2016-76

2016-81Z A By-Law of the City of Greater Sudbury to Amend By-Law 2010- 100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury

Planning Committee Recommendation #PL2016-75

2016-82 A By-Law of the City of Greater Sudbury to Amend By-Law 2011- 235, A By-Law to Establish Procedures for the City Of Greater Sudbury

2016-83 A By-law of the City of Greater Sudbury to Authorize the Cancellation, Reduction or Refund of Realty Taxes

Refer to Item C-9

Recess At 8:12 p.m. Council recessed.

Reconvene At 8:22 p.m. Council reconvened.

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67 of 144 CIVIC PETITIONS

Kathleen Hilltop Park Councillor Landry-Altmann submitted a petition to the City Clerk signed by approximately 212 area residents which will be forwarded to the General Manager of Assets, Citizen and Leisure Services. The petition is requesting the green space be maintained.

QUESTION PERIOD

Cycling Infrastructure Councillor Signoretti asked for the status of Lorne Street cycling on Lorne Street infrastructure.

The General Manager of Infrastructure Services responded the project is still in the design stage and staff is giving consideration to the request for cycling infrastructure as can be accommodated within the right of way.

Street Sweeping Status Councillor Dutrisac asked the status of street sweeping.

The General Manager of Infrastructure Services replied street sweeping is about half way done and the bulk of the work would be completed around the long weekend in May and toward the end of the month.

Street Sweeping Order Councillor Jakubo noted Garson is always listed last for street sweeping and asked if the order could be varied.

The General Manager of Infrastructure Services replied some areas need to be completed first, for example the marathon route and sensitive areas near lakes and rivers. He stated he will get back to Councillor with further information.

Second Avenue Councillor Reynolds asked if construction on Second Avenue Construction could be expected to begin this year.

The General Manager of Infrastructure Services replied the project is in the class environmental assessment phase. He noted comments will be received until the end of the month and following the receipt of comments the Minister will make a decision. He added if the Minister is satisfied concerns have been addressed the project could be tendered this year.

Culvert Crossing Councillor Landry-Altmann asked if a culvert could crossing could be constructed under Maley drive for pedestrians and animals.

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68 of 144 QUESTION PERIOD (cont’d)

Culvert Crossing The General Manager of Infrastructure Services replied that culverts will be constructed between Barrydowne and Notre Dame during Phase 1 of the project and between Barrydowne and Falconbridge during Phase 2.

Northern Leadership Councillor Landry-Altmann asked for a breakdown of the Northern Program Leadership Program.

The Interim Chief Administrative Officer replied the program is a collaboration of several partners. He noted it is a year-long accelerated leadership development program for emerging leaders.

NOTICES OF MOTION

Gift of Land Councillor McIntosh presented the following Notice of Motion:

WHEREAS the City of Greater Sudbury has gratefully accepted by way of resolution the donation from the Clifford and Lily Fielding Charitable Foundation which enabled the purchase of Long Lake Public School and associated property for parkland purposes and renamed the property Kivi Park in memory of Susanna and John Kivi (parents of Lily Fielding) and all the families of Finnish decent who settled in the Long Lake area;

AND WHEREAS the Fielding Foundation has come forward with an offer to donate additional lands that would expand Kivi Park;

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury thank the Fielding Family and Fielding Foundation for their generous donation;

AND THAT the City of Greater Sudbury accepts the gift of land from the Fielding Foundation of lands on Long Lake Road legally described as PIN 73477-0050 (LT), PIN 73477-0274(LT) and PIN 73477-0206 (LT), and Part of PIN 73476-0725 (LT), City of Greater Sudbury;

AND THAT a tax receipt for income tax purposes, representing fair market value for the lands, be issued to the Fielding Foundation upon completion of the CRA required appraisal.

Councillor McIntosh requested the notice provisions be waived due to time constraints and that the Motion be dealt with at this time. CARRIED BY TWO-THIRDS MAJORITY

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69 of 144 NOTICES OF MOTION (cont’d)

Gift of Land CC2016-176 McIntosh/Cormier: WHEREAS the City of Greater (cont’d) Sudbury has gratefully accepted by way of resolution the donation from the Clifford and Lily Fielding Charitable Foundation which enabled the purchase of Long Lake Public School and associated property for parkland purposes and renamed the property Kivi Park in memory of Susanna and John Kivi (parents of Lily Fielding) and all the families of Finnish decent who settled in the Long Lake area;

AND WHEREAS the Fielding Foundation has come forward with an offer to donate additional lands that would expand Kivi Park;

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury thank the Fielding Family and Fielding Foundation for their generous donation;

AND THAT a tax receipt for income tax purposes, representing fair market value for the lands, be issued to the Fielding Foundation upon completion of the CRA required appraisal. CARRIED

Public Sculpture Project Councillor Cormier presented the following Notice of Motion:

WHEREAS the Sudbury Community Foundation is applying to the Canada 150 Fund for a public sculpture project which will involve a national call for proposals for a Canadian Sculptor, an RFP and adjudication process;

AND WHEREAS public art has been identified as a priority in the Downtown Master Plan and the Greater Sudbury Cultural Action Plan;

AND WHEREAS staff has been working with stakeholder committees to research best practices on public art programs, and is in the early stages of developing a public art policy for Council consideration;

AND WHEREAS in the interim, requests are being reviewed by staff across departments on an ad hoc basis;

City Council 2016-05-10 (17)

70 of 144 NOTICES OF MOTION (cont’d)

Public Sculpture Project AND WHEREAS the Sudbury Community Foundation is seeking (cont’d) support from the City of Greater Sudbury to put a public sculpture on public property;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury endorses the Sudbury Community Foundation’s application to the Canada 150 Fund and assist with the selection and preparation of the site for the sculpture.

Declaration Councillor Jakubo declared a conflict of interest due to financial of Pecuniary Interest interest related to the project and did not take part in the discussion, vote on any matter or try to influence the vote in respect thereof.

Councillor Cormier asked that the notice provisions be waived due to the grant application timelines and that the Motion be dealt with at this time. CARRIED BY TWO-THIRDS MAJORITY

CC2016-177 Cormier/Kirwan: WHEREAS the Sudbury Community Foundation is applying to the Canada 150 Fund for a public sculpture project which will involve a national call for proposals for a Canadian Sculptor, an RFP and adjudication process;

AND WHEREAS public art has been identified as a priority in the Downtown Master Plan and the Greater Sudbury Cultural Action Plan;

AND WHEREAS in the interim, requests are being reviewed by staff across departments on an ad hoc basis;

AND WHEREAS the Sudbury Community Foundation is seeking support from the City of Greater Sudbury to put a public sculpture on public property;

City Council 2016-05-10 (18)

71 of 144 NOTICES OF MOTION (cont’d)

Development Charges Councillor Cormier presented the following Notice of Motion:

WHEREAS in accordance with the Development Charges Act, the City of Greater Sudbury collects a development charge at the building permit stage to recover for growth related capital needs;

AND WHEREAS on June 24th, 2014, City Council approved the Development Charges By-law 2014-151, with the existing Development Charges rates as of January 1st, 2014 to be frozen for years 1 and 2 (until June 30th, 2016) with phased-in increases in years 3 to 5 based on the calculated rates in the 2014 Development Charges Background Study.

AND WHEREAS the phased-in rate increases are to be effective for rates from July 1, 2016 through to June 30th, 2019;

AND WHEREAS according to Statistics Canada the unemployment rate in the City of Greater Sudbury for the period from April 10th, 2016 to May 7th, 2016 was 8.5 percent, which is higher than the provincial and national rates;

AND WHEREAS according to the Canada Mortgage and Housing Corporation, housing starts in the Greater Sudbury Census Metropolitan Area will continue to moderate due to the ongoing weak growth in jobs and population;

AND WHEREAS it is the responsibility of governments at all levels to create an environment where the private sector can grow and prosper;

AND WHEREAS the City of Greater Sudbury should be sending a message to the business community that we are open for business and want to encourage investment in our City;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury continue to freeze Development Charge rates at the June 30th, 2016 levels for a period of one year, until June 30th, 2017, with phased-in increases in years 4 to 5 based on the calculated rates in the 2014 Development Charges Background Study;

AND BE IT FURTHER RESOLVED that the rate schedules for By- Law 2014-151 be amended to reflect the revised phased-in increases over 2 years as opposed to over 3 years.

Council noted that the above motion will be dealt with at the next Council meeting.

City Council 2016-05-10 (19)

72 of 144 NOTICES OF MOTION (cont’d)

At 8:51 p.m. Councillor Vagnini departed

Open-Air By-Law Councillor Lapierre presented the following Notices of Motion:

WHEREAS the Finance and Administration Committee, by way of Recommendation FA2015-58, as ratified by Council Resolution CC2015-403 approved, in principle the implementation of an open air burning permit system and that staff be directed to prepare amendments to both the Open Air By-Law and the associated user fees in the Miscellaneous User Fee By-Law;

AND WHEREAS in principle, the implementation of an open air burning permit system should be evaluated;

THEREFORE BE IT RESOLVED that Recommendation FA 2015- 58, as ratified by Resolution CC2015-403 be reconsidered.

If granted by 2/3 majority, the following motion would then be considered:

AND WHEREAS having an outdoor fire in a safe manner, and at no cost to the residents, has been part of the lifestyle and culture for many Greater Sudbury residents for years;

AND WHEREAS adding a permit fee to an activity which people have enjoyed for free in our community for many years may be prohibitive to many residents;

AND WHEREAS Council should promote more outdoor activities to help encourage a healthy community;

THEREFORE BE IT RESOLVED that the Finance and Administration Committee Recommendation FA2015-58 be amended to read as follows:

“That the City of Greater Sudbury approves in principle the implementation of an open air burning permit system and that staff be directed to prepare amendments to the Open Air Burning By- law, without the inclusion of a fee for any such permits;

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73 of 144 NOTICES OF MOTION (cont’d)

Open-Air By-Law AND BE IT FURTHER RESOLVED that the Miscellaneous User (cont’d) Fee By-Law be amended to reflect the removal of the fee for open air burning permits.

Council noted that the above Motions will be dealt with at the next Council meeting.

CN Obstructed Crossing Councillor Jakubo presented the following Notice of Motion:

WHEREAS the Canadian National Railway Company (better known as CN) and rail transportation have a storied history in Capreol, a proud Greater Sudbury Community;

AND WHEREAS the area defined as Downtown Capreol is home to hundreds of residents, the majority of Capreol’s commercial activity and popular tourist attractions;

AND WHEREAS Downtown Capreol is separated from Emergency Medical Services, Fire Services and major arterial road connections by a CN grade crossing over Young Street;

AND WHEREAS, as of April 25, 2016, contrary to sections 97(1) and 97 (2) of the Railway Safety Act, CN has started obstructing this grade crossing on multiple occasions per day for periods in excess of the five (5) minutes allowed by the Act and at times in excess of thirty (30) minutes;

AND FURTHER WHEREAS, reasonable attempts to resolve this issue with local CN management have proven futile;

THEREFORE, BE IT RESOLVED that Council of the City of Greater Sudbury request that the Mayor issue a letter to CN executives which describes the issue with the new location for crew changeovers, emphasizes the significantly detrimental impact this practice is having on the residents and businesses of Downtown Capreol and provides a solution that will rectify the situation;

AND FURTHER, BE IT RESOLVED that this correspondence be copied to The Honourable Marc Garneau, Minister of Transport in the Government of Canada; Marc Serre, Member of Parliament for Nickel Belt; and Frances Gelinas, Member of Provincial Parliament for Nickel Belt.

City Council 2016-05-10 (21)

74 of 144 NOTICES OF MOTION (cont’d)

Councillor Jakubo moved that the notice provisions be waived and that the Motion be dealt with at this time. CARRIED BY TWO THIRDS MAJORITY

At 8:56 Councillor Vagnini returned.

CC2016-178 Jakubo/Sizer: WHEREAS the Canadian National Railway Company (better known as CN) and rail transportation have a storied history in Capreol, a proud Greater Sudbury Community;

AND WHEREAS the area defined as Downtown Capreol is home to hundreds of residents, the majority of Capreol’s commercial activity and popular tourist attractions;

AND WHEREAS Downtown Capreol is separated from Emergency Medical Services, Fire Services and major arterial road connections by a CN grade crossing over Young Street;

AND WHERE, as of April 25, 2016, contrary to sections 97(1) and 97 (2) of the Railway Safety Act, CN has started obstructing this grade crossing on multiple occasions per day for periods in excess of the five (5) minutes allowed by the Act and at times in excess of thirty (30) minutes;

AND FURTHER WHEREAS, reasonable attempts to resolve this issue with local CN management have proven futile;

Adjournment Lapierre/Vagnini: THAT this meeting does now adjourn. Time: 9:01 p.m. CARRIED

City Council 2016-05-10 (22)

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__ Mayor Brian Bigger, Chair Caroline Hallsworth, Executive Director, Administrative Services/City Clerk

City Council 2016-05-10 (23)

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Presented To: City Council Minutes Presented: Tuesday, May 31, 2016 Type: Minutes Special Council Minutes, May 10, 2016

Resolution Signed By THAT the City of Greater Sudbury adopts the Special City Council Minutes of May 10, 2016. No signatures or approvals were recorded for this report.

77 of 144 SPECIAL MEETING OF THE COUNCIL OF THE CITY OF GREATER SUDBURY

Committee Room C-11 Tuesday, May 10, 2016 Tom Davies Square Commencement: 3:03 p.m.

DEPUTY MAYOR AL SIZER, IN THE CHAIR

Present Councillors Signoretti (A. 3:36 p.m.), Dutrisac, Kirwan, Lapierre (D. 3:22 p.m.), Jakubo, Sizer, Cormier (A. 3:09 p.m.), Reynolds, Landry-Altmann

City Officials Tanya Thompson, Deputy City Clerk; Brigitte Sobush, Deputy City Clerk (D. 3:15 p.m.)

MOMENT OF SILENT REFLECTION

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

None declared.

Rules of Procedure CC2016-150 Kirwan/Lapierre: THAT the City of Greater Sudbury temporarily suspends the rules of procedure of the City of Greater Sudbury Procedure By-law 2011-235 for the duration of the Greater Sudbury Housing Corporation Annual General Meeting.

CARRIED UNANIMOUSLY

GREATER SUDBURY HOUSING CORPORATION ANNUAL GENERAL MEETING

Greater Sudbury Rick Picard, Board Chair, presided over the Greater Sudbury Housing Corporation Housing Corporation Annual General Meeting. Annual General Meeting

Adjournment Lapierre/Kirwan: THAT this meeting does now adjourn. Time: 3:37 p.m. CARRIED

______Deputy Mayor Al Sizer, Chair Tanya Thompson, Deputy City Clerk

Special City Council 2016-05-10 (1)

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Presented To: City Council Request for Decision Presented: Tuesday, May 31, 2016 Report Date Wednesday, May 11, 2016 Council/Committee Meeting Schedule - 2016 Amendment Type: Routine Management Reports

Resolution Signed By THAT the City of Greater Sudbury approves the amendments to the 2016 schedule of meeting dates for City Council and its Committees as outlined in the report dated May 11, 2016 from Report Prepared By the Executive Director, Administrative Services/City Clerk. Brigitte Sobush Deputy City Clerk Digitally Signed May 11, 16 Recommended by the Department Background: Caroline Hallsworth Executive Director, Administrative At the City Council meeting of May 10, 2016, Council amended Services/City Clerk the City of Greater Sudbury Procedure By-law 2011-235 in order Digitally Signed May 11, 16 to create an Emergency Services Committee as a Standing Recommended by the C.A.O. Committee of Council. As such, the 2016 schedule of meeting Kevin Fowke dates and start times must be amended. Acting Chief Administrative Officer Digitally Signed May 17, 16 The amended 2016 Council/Committee Meeting Schedule is attached. Once the amended meeting dates have been approved by Council, they will be included in the electronic calendars.

79 of 144 2016 COUNCIL/COMMITTEE MEETING SCHEDULE

JANUARY FEBRUARY MARCH S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 1 2 3 4 5 3 4 5 6 7 8 9 7 8 9 10 11 12 13 6 7 8 9 10 11 12 10 11 12 13 14 15 16 14 15 16 17 18 19 20 13 14 15 16 17 18 19

17 18 19 20 21 22 23 21 22 23 24 25 26 27 20 21 22 23 24 25 26 24 25 26 27 28 29 30 28 29 27 28 29 30 31 31 APRIL MAY JUNE S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 7 1 2 3 4 3 4 5 6 7 8 9 8 9 *10 11 12 13 14 5 6 *7 8 9 10 11

10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 *14 15 16 17 18

17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 24 25 26 27 28 29 30 29 30 31 26 27 28 29 30

JULY AUGUST SEPTEMBER S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 3 4 5 6 7 8 9 1 2 3 4 5 6 4 5 6 7 8 9 10 10 11 12 13 14 15 16 7 8 9 10 11 12 13 11 12 13 14 15 16 17

17 18 19 20 21 22 23 14 15 16 17 18 19 20 18 19 20 21 22 23 24 24 25 26 27 28 29 30 21 22 23 24 25 26 27 25 26 27 28 29 30 31 28 29 30 31 OCTOBER NOVEMBER DECEMBER S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 30 31

Legend:

Council including Special Council Meetings Planning Committee Start time 6:00 p.m. Start time 5:30 p.m. Operations Committee Community Services Committee Start time 3:00 p.m. Start time 6:00 p.m. Emergency Services Committee Hearing Committee (Tentative) Start time 6:00 p.m. Start time 4:00 p.m. Audit Committee Finance and Administration Committee Start time 4:00 p.m. including Budget Meetings Start time 6:00 p.m. Planning Committee, Operations Committee, Council, Audit Committee and/or Community Services Committee and/or Finance and Administration Committee Emergency Services Committee Start time TBD Start time TBD

Mid Winter Break (Mar 14-18) Public Input & Information (Start time TBD)

 Outside Board AGM (Start time 3:00 p.m.): Office Closed for Public or Other Holidays May 10, 2016 - Greater Sudbury Housing Corporation June 7, 2016 - Greater Sudbury Utilities Inc. and Subsidiary Boards 80 of 144 June 14, 2016 - Sudbury Airport Community Development Corp. Revised: April 29, 2016

Presented To: City Council Request for Decision Presented: Tuesday, May 31, 2016 Report Date Tuesday, May 17, 2016 Contract Awards Exceeding $50,000 - February & March 2016 Type: Routine Management Reports

Resolution Signed By THAT the City of Greater Sudbury accepts the report dated May 2, 2016 from the Acting Chief Financial Officer /Treasurer regarding contracts awarded with a total acquisition cost or Report Prepared By revenue of $50,000 or more. Valeria Kandiral Chief Procurement Officer Digitally Signed May 17, 16 Recommended by the Department Finance Implications Ed Stankiewicz Acting Chief Financial Officer/City Sufficient funding exists within the previous approved budgets. Treasurer Digitally Signed May 17, 16 Recommended by the C.A.O. Background Kevin Fowke Acting Chief Administrative Officer Digitally Signed May 17, 16 The new Purchasing By-Law (By-Law 2014-01) became effective as of December 1, 2014 and replaces the previous Purchasing By-Law 2006-270. In an effort to increase transparency on City Procurements, the new Purchasing By-Law requires regular information reports to the Council on Contracts Awarded with a Total Acquisition Cost or revenue of $50,000 or more. The report summarizes the Contract Awards resulting from the Bid Solicitations.

Contracts Awarded in February and March 2016 During the reporting period there were Seven (7) Contract Awards greater than $50,000; all based on Bid Solicitation. Bid Solicitations are advertised electronically on the City’s website in the form of either Request for Tender or Request for Proposal. Where a Request for Tender is used, the Award is to the Lowest Compliant Bid. Where a Request for Proposal is used, the Award is to the highest scored Bid based on Best Value defined as the optimal balance of performance and cost determined in accordance with pre-defined evaluation criteria; all in accordance with the Purchasing By-Law.

Please see attached summary.

81 of 144 CITY OF GREATER SUDBURY CONTRACT AWARDS EXCEEDING $50,000 - FEBRUARY & MARCH 2016 Tenders and RFP's Awarded from February 1 - March 31/2016 Contract Type Contract Number Number Date Bid Amount (Not One-Time / Multi- RFP or Bidders Award Amount Date awarded Successful Bidder and Description of Bidders Opened incl. HST) year Contract Tender (Term) CLS16-9, Tender White’s Wearparts Ltd $140,490.84 multi-year 3 for the Supply and $140,490.84 years February White's Wearparts 1 Delivery of Snow 3 2/3/2016 Nortrax Canada Inc $212,193.00 2/5/2016 Tender Plow Blades and (annual amount) 4, 2016 to Ltd. Accessories Strongco $194,585.78 February 1, 2019

ISD15-53, Tender for the Supply and Levitt Safety * (Note 1) $ 80,850.00 Installation of Fire Suppression 2 2 2/12/2016 System and the $ 52,500.00 2/9/2016 one time Vipond Inc. Tender Household Hazardous Waste Vipond Inc. $52,500.00 Depot Reasbeck Construction Inc $486,760.00

1468792 Ontario Inc o/a GDB Constructors $497,500.00

Teranorth Construction and Engineering $344,340.00 Limited ENG16-11, 1650939 Ontario Ltd o/a Dominion Teranorth Tender for $479,616.50 3 9 1/26/2016 Construction $ 344,340.00 2/16/2016 one time Construction & Tender Meatbird Creek Engineering Limited Pedestrian Bridge Cecchetto and Sons Ltd $525,068.28 R. M. Belanger Limited $528,865.20 468177 Ontario Ltd o/a Laari Construction $413,017.00 Greater City Concrete Works $399,220.98

343315 Ontario Ltd o/a LaRo Construction $556,118.00

CLS16-93, RFP CST Canada Co. for Supply and Parkland Fuel Corporation O/A Bluewave Delivery of Gas Energy Limited multi-year 5 years Parkland Fuel and Diesel for highest score of $ 4,148,867.41 4 5 3/15/2016 3/24/2016 from April 1, 2016 Corporation o/a RFP Various Locations McDougall Energy 97/100 annual amount to March 31, 2021 Bluewave Energy Ltd. for the City of Greater Sudbury 4Refuel LP (*Note 2) Suncor Energy Products Partnership

Note 1: The bid was non-compliant in accordance with Schedule B of the Purchasing By-Law.

Note 2: This Bid Soliciation included requirements from other participating agencies such as Laurentian University. Participating agencies will issue their own purchase orders to the Successful Proponent. Bid price was based on estimated annual litres and includes estimates from CGS, Airport and Laurentian University.

82 of 144 Request for Standing Offer Agreements CITY OF GREATER SUDBURY CONTRACT AWARDS EXEEDING $50,000 Request for Standing Offer Agreements Awarded from February 1 - March 31 /2016

Contract Type Number Contract Number and Date Bid Amount (Not Date One-Time / RFP or of Bidders Award Amount Successful Bidder Description Opened incl. HST) awarded Multi-year Tender Bidders Contract (Term)

GSPS15-4, RFSO for 1468680 Ontario the Removal, Multi-year 3 years 1468680 Ontario Limited o/a Bob’s Service Centre Limited o/a Bob’s Installation, Standing Offers February 1, 2016 - Unit Rates basis. Service Centre Reinstallation, awarded for use December 31, 2 12/15/2015 To be used when 1/27/2016 RFSO 5 Maintenance and 2018 with 2 and as required on a when and as Repair of Specialized optional 1 year required basis Belanger Lincoln Ford Emergency Equipment Belanger Lincoln Ford Centre extensions Centre for Police Vehicles Corporate Express Corporate Express Canada Inc. o/a Staples Advantage Canada Inc. o/a Canada Staples Advantage Canada Weber Supply Weber Supply Company Inc. Company Inc. CPS15-40, Request Discounted Rates Standing Offers Multi-year 1 year Reliable Maintenance for Standing Offer for Reliable Maintenance Products basis. To be used awarded for use with Four (4) 6 7 1/20/2016 3/7/2016 Products RFSO the Supply of Various when and as on a when and as optional 1 year Janitorial Supplies SDI Supplies required. required basis extensions SDI Supplies WAT Supplies WAT Supplies Swish Maintenance Swish Maintenance Limited Limited Wood Wyant Wood Wyant Canada Inc. Canada Inc.

Corporate Express Canada Inc. o/a Staples Advantage Corporate Express Canada Inc. o/a Staples Canada Advantage Canada

W.H.B. Identification W.H.B. Identification Solutions Inc dba Seton Canada Solutions Inc dba Seton Canada Weber Supply Weber Supply Company Inc CPS15-47, Request for Discounted Rates Standing Offers Multi-year 1 year Company Inc Standing Offer for the basis. To be used awarded for use on with Four (4) 7 10 1/20/2016 3/9/2016 RFSO Supply of Various Levitt Safety Limited when and as a when and as optional 1 year Levitt Safety Limited Safety Supplies required. required basis extensions Acklands-Grainger Acklands-Grainger Fastenal Fastenal SDI Supplies SDI Supplies Hazmasters Inc Hazmasters Inc Soucie Salo Safety Soucie Salo Safety Supply Supply J&D Importers Inc J&D Importers Inc 83 of 144

Presented To: City Council Request for Decision Presented: Tuesday, May 31, 2016 Report Date Monday, May 02, 2016 Write Off - N.I.M. Disposals Limited Type: Routine Management Reports

Resolution Signed By THAT the City of Greater Sudbury approves the write off of an uncollectible account in the amount of $116,706.83 from N.I.M. Disposals Limited. Report Prepared By Lorraine Laplante Manager of Accounting Finance Implications Digitally Signed May 2, 16 Recommended by the Department There is no 2016 budget impact. The write-off has been Ed Stankiewicz provided for in the allowance for doubtful accounts. Acting Chief Financial Officer/City Treasurer Digitally Signed May 2, 16 Recommended by the C.A.O. Background Kevin Fowke Acting Chief Administrative Officer The accounts receivable balance of $116,706.83 dates back to Digitally Signed May 17, 16 fees incurred for September and October 2014 and is the outstanding balance owing to the City for tipping fees at the landfill site. N.I.M. Disposals Limited sold its assets in November 2014. The City has made efforts through regular collection procedures and legal measures to collect the amount outstanding. It should be pointed out that choosing to write off the debt in no way impedes the City's ability to collect on the outstanding judgement. Staff will continue to monitor the activities of N.I.M. Disposals Limited and take action should an opportunity for recovery present itself. The write off would result in the removal of the accounts receivable balance and the related allowance from the City's financial records. In accordance with the Delegations By-law, this write off is recommended by the Acting CFO/Treasurer and the Acting City Solicitor. Since the write off is in excess of $25,000 the Delegations By-law further requires Council's approval.

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Presented To: City Council Request for Decision Presented: Tuesday, May 31, 2016 Report Date Wednesday, Apr 27, Write Off -1211250 Ontario Inc 2016 Type: Routine Management Reports

Resolution Signed By THAT the City of Greater Sudbury approves the write off of an uncollectible account in the amount of $578,909.53 from 1211250 Ontario Inc. Report Prepared By Lorraine Laplante Manager of Accounting Finance Implications Digitally Signed Apr 27, 16 Recommended by the Department There is no 2016 budget impact. The write-off has been Ed Stankiewicz provided for in the allowance for doubtful accounts. Acting Chief Financial Officer/City Treasurer Digitally Signed Apr 27, 16 Recommended by the C.A.O. Background Kevin Fowke Acting Chief Administrative Officer The accounts receivable balance of $578,909.53 dates back to Digitally Signed Apr 27, 16 2009 and is the outstanding balance owing to the City after the City seized the assets at the transit terminal to mitigate the outstanding balance. The original balance owing was $866,537 and was reduced by $287,627.47 through the application of letters of credit, the return of inventory and claimed assets. It should be pointed out that choosing to write off the debt in no way impedes the City's ability to collect on the outstanding judgement. Staff will continue to monitor the activities of 1211250 Ontario Inc. and take action should an opportunity for recovery present itself. The write off would result in the removal of the accounts receivable balance and the related allowance from the City's financial records. In accordance with the Delegations By-law, this write off is recommended by the Acting CFO/Treasurer and the Acting City Solicitor. Since the write off is in excess of $25,000 the Delegations By-law further requires Council's approval.

85 of 144

Presented To: City Council For Information Only Presented: Tuesday, May 31, 2016 Report Date Wednesday, May 04, 2016 First Quarter Statement of Council Expenses 2016 Type: Correspondence for Information Only

Resolution Signed By For Information Only

Report Prepared By Christina Dempsey BACKGROUND Co-ordinator of Accounting Digitally Signed May 4, 16 Attached is first quarter Statement of Council Expenses for the Division Review period January 1, 2016 to March 31, 2016. Lorraine Laplante Manager of Accounting In accordance with the City's by-law on Transparency and Digitally Signed May 4, 16 Accountability and the Payment of Expenses for Members of Recommended by the Department Council and Municipal Employees by-law, the City of Greater Ed Stankiewicz Sudbury discloses an itemized statement of Council expenses on Acting Chief Financial Officer/City a quarterly and annual basis. Treasurer Digitally Signed May 11, 16

Each Councillor has an Office expense budget of $10,489 to pay Recommended by the C.A.O. Kevin Fowke for expenses that are eligible under Schedule B of the Payment Acting Chief Administrative Officer of Expenses for Members of Council and Municipal Employees Digitally Signed May 17, 16 by-law. The Mayor has an annual operating budget. Also disclosed are Council Memberships and Travel expenses as well as Council expenses. Expenses disclosed relate to non-salary expenditures from these budgets.

The Statement of Council Expenses discloses the total transactions by Members of Council. The appendices disclose the details of each transaction including payee, date paid, amount, general description and name of benefitting organization if applicable.

86 of 144 Statement of Council Expenses For the period ending, March 31, 2016 Annual Actual Remaining Description Budget Expenses Budget

Office of the Mayor 613,739 118,956 494,783 Schedule 1 Council Expenses 1,046,537 239,212 807,325 Schedule 2 Council Memberships and Travel 73,596 41,548 32,048 Schedule 3

Net Total 1,733,872 399,717 1,334,155

Council Expenses are reported as per By-Law 2016-16F, payment of expenses for members of Council

87 of 144 Page 1 of 28 Schedule 1 Statement of Council Expenses Office of the Mayor For the period ending, March 31, 2016 Annual Actual Remaining Description Budget Expenses Budget Notes

Salaries and Benefits 507,241 93,815 413,426 (1) Translation Costs 5,000 221 4,779 Appendix 1A Office Expense 14,203 716 13,487 Appendix 1B Public Relations 16,155 286 15,869 Appendix 1C Cellular Services 3,265 520 2,745 Appendix 1D Purchased Services - 2,967 (2,967) (2) Appendix 1E Travel 20,259 6,027 14,232 Appendix 1F Professional Development and Training - 2,500 (2,500) (3) Appendix 1G Internal Recoveries - Program Support 47,616 11,904 35,712 (4) Net Total 613,739 118,956 494,783

(1) Salaries and benefits are costs relating to the Mayor and support staff. This expense includes the salary, fringe benefits and car allowance for the Mayor. The amount noted above includes $1,200 for the Mayor's car allowance.

(2) A vacancy in the Mayor's office was being temporarily filled by a staffing agency. Budget dollars from Salaries and Benefits will cover the expenditure. (3) Budget dollars from Travel will cover the expenditure (4) Internal recoveries includes costs associated for Accounts Payable, Accounts Receivable, Information Technology, Human Resources, Payroll, Budget and the Mailroom.

88 of 144 Page 2 of 28 Schedule 2 Statement of Council Expenses Council Expenses For the period ending, March 31, 2016 Annual Actual Remaining Description Budget Expenses Budget Notes

Salaries and Benefits 733,644 180,715 552,929 (1) Schedule 4 Office Expense 5,000 290 4,710 Appendix 2M Cellular Services 11,020 1,484 9,536 Schedule 4 & Appendix 2N Internal Recoveries - Program Support 171,005 42,751 128,254 (2)

Councillors office expense Ward 1 Mark Signoretti 10,489 251 10,238 Appendix 2A Ward 2 Michael Vagnini 10,489 933 9,556 Appendix 2B Ward 3 Gerry Montpellier 10,489 477 10,012 Appendix 2C Ward 4 Evelyn Dutrisac 10,489 1,083 9,406 Appendix 2D Ward 5 Robert Kirwan 10,489 2,976 7,513 Appendix 2E Ward 6 Rene Lapierre 10,489 1,778 8,711 Appendix 2F Ward 7 Mike Jakubo 10,489 1,222 9,267 Appendix 2G Ward 8 Al Sizer 10,489 3,062 7,427 Appendix 2H Ward 9 Deb McIntosh 10,489 529 9,960 Appendix 2I Ward 10 Fern Cormier 10,489 434 10,055 Appendix 2J Ward 11 Lynne Reynolds 10,489 368 10,121 Appendix 2K Ward 12 Joscelyne Landry-Altmann 10,489 859 9,630 Appendix 2L

Net Total 1,046,537 239,212 777,519

(1) Salaries and benefits are costs relating to Councillors and support staff. This expense includes the salary, fringe benefits and mileage of the Councillors. Mileage by Councillor is disclosed on Schedule 4.

(2) Internal recoveries includes costs associated for Accounts Payable, Accounts Receivable, Information Technology, Human Resources, Payroll, Budget and the Mailroom. 89 of 144 Page 3 of 28 Schedule 3 Statement of Council Expenses Council Memberships and Travel For the period ending, March 31, 2016 Annual Actual Remaining Description Budget Expenses Budget Notes

Association Dues 54,345 38,005 16,340 (1) Appendix 3A Corporate Council Travel 16,100 1,978 14,122 (2) Appendix 3B Insurance 3,151 1,565 1,586 (3)

Net Total 73,596 41,548 32,048

For Association Dues and Corporate Council Travel see attached Appendices for additional details provided as per the requirements of By-Law 2016-16F, Payment of Expenses for Members of Council

(1) General Association Dues are for City membership fees and association dues that have been approved by resolution of Council.

(2) Corporate Council Travel is for a Member of Council that has been nominated or endorsed by resolution of Council to sit on an association or organization's Board that is related to the Municipality and that meets away from our community.

(3) Insurance costs for all of Council includes Council Accident Policy, Out of Province Medical and a portion of general liability.

90 of 144 Page 4 of 28 Schedule 4 Statement of Council Expenses Mileage and Cell Phones For the period ending, March 31, 2016 Cell Mileage phones

Ward 1 Mark Signoretti - 77.22 Ward 2 Michael Vagnini - 84.10 Ward 3 Gerry Montpellier 1,015.20 62.07 Ward 4 Evelyn Dutrisac 482.40 274.98 Ward 5 Robert Kirwan 1,070.40 125.73 Ward 6 Rene Lapierre 410.40 172.60 Ward 7 Mike Jakubo 205.92 122.51 Ward 8 Al Sizer 151.68 119.84 Ward 9 Deb McIntosh 197.76 137.04 Ward 10 Fern Cormier - 152.62 Ward 11 Lynne Reynolds 128.64 62.74 Ward 12 Joscelyne Landry-Altmann - 93.01

Net Total 3,662.40 1,484.46 Appendix 2N

Mileage by Councillor is included in Salaries and Benefits on Schedule 2.

91 of 144 Page 5 of 28 Appendix 1A Office of the Mayor Translation Costs For the period ending, March 31, 2016 Note / Date Amount Payee Description Reference 29-Feb-16 74.19 LES TRADUCTIONS GHP TRANSLATION SERVICES Translation - Letter to the editor 29-Feb-16 50.09 MOTS POUR MAUX INC Translation - Feb heart month 16-Mar-16 96.82 NORMAND RENAUD Translation - CGS fact sheet 221.10 January - March Quarter 221.10 YTD Totals as per GL

92 of 144 Page 6 of 28 Appendix 1B Office of the Mayor Office Expenses For the period ending, March 31, 2016 Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 31-Mar-16 26.77 CGS - PARKING Parking Office Mayor Jan 31-Mar-16 43.14 CGS - PARKING Parking Office Mayor Feb 31-Mar-16 123.01 CGS - PARKING TDS Jan parking space 31-Mar-16 123.01 CGS - PARKING TDS Feb parking space 31-Mar-16 123.01 CGS - PARKING TDS Mar parking space 31-Mar-16 26.55 CGS - PARKING Parking Office Mayor Mar 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 716.49 January - March Quarter 716.49 YTD Totals as per GL

93 of 144 Page 7 of 28 Appendix 1C Office of the Mayor Public Relations For the period ending, March 31, 2016 Note / Date Amount Payee Description Reference 31-Mar-16 194.51 ITALIAN CLUB OF COPPER CLIFF Meeting expense to be reallocated to office expense account Ticket to the President's Series Luncheon with Glenn Thibeault, MPP 31-Mar-16 91.58 GREATER SUDBURY CHAMBER OF COMMERCE Sudbury, Feb 29 286.09 January - March Quarter

286.09 YTD Totals as per GL

94 of 144 Page 8 of 28 Appendix 1D Office of the Mayor Cellular services For the period ending, March 31, 2016 Note / Date Amount Payee Description Reference 21-Jan-16 199.63 BELL MOBILITY Jan Stmt - cellular bill 19-Feb-16 154.53 BELL MOBILITY Feb Stmt - cellular bill 21-Mar-16 165.54 BELL MOBILITY Mar Stmt - cellular bill 519.70 January - March Quarter

519.70 YTD Totals as per GL

181.10 Mayor Brian Bigger 338.60 Staff 519.70

95 of 144 Page 9 of 28 Appendix 1E Office of the Mayor Purchased Services For the period ending, March 31, 2016 Note / Date Amount Payee Description Reference 17-Mar-16 2,966.75 WORKFORCE INC Administrative assistant 2,966.75 January - March Quarter 2,966.75 YTD Totals as per GL

96 of 144 Page 10 of 28 Appendix 1F Office of the Mayor Travel For the period ending, March 31, 2016 Note / Date Amount Payee Description Attendee(s) Reference 12-Feb-16 183.17 CAESARS WINDSOR LODGING Hotel confirmation deposit for AMO AGM and Annual Conference Aug 14-17, Windsor, ON M. Zanette Transportation costs for AMO Board of Directors meeting Jan 28-29, Toronto, ON. Expense to 12-Feb-16 11.25 CO-OP CABS Mayor be reallocated to the Council travel expense account 12-Feb-16 49.15 DIGITAL NEWSPAPER Newspaper to be reallocated to office expense account 12-Feb-16 666.53 ONTARIO GOOD ROADS ASSOC Registration fees for 2016 ROMA/OGRA Combined Conference Feb 21-23, Toronto, ON Mayor 12-Feb-16 666.53 ONTARIO GOOD ROADS ASSOC Registration fees for 2016 ROMA/OGRA Combined Conference Feb 22-23, Toronto, ON M. Zanette Flight for AMO Board of Directors meeting Jan 28-29, Toronto, ON. Expense to be reallocated 12-Feb-16 330.97 PORTER AIR Mayor to the Council travel expense account 12-Feb-16 99.85 PORTER AIR Flight to Toronto for 2016 ROMA/OGRA Combined Conference Feb 22-23, Toronto, ON M. Zanette Flight rescheduled for AMO Board of Directors meeting Jan 28-29, Toronto, ON. Expense to 12-Feb-16 199.45 PORTER AIR Mayor be reallocated to the Council travel expense account 11-Mar-16 262.66 AIR CANADA Flight to Toronto for 2016 ROMA/OGRA Combined Conference Feb 21-23, Toronto, ON Mayor 11-Mar-16 9.45 AKREM TAXI Transportation costs to 2016 ROMA/OGRA Combined Conference Feb 21-23, Toronto, ON Mayor 11-Mar-16 23.41 CGS-AIRPORT Parking for 2016 ROMA/OGRA Combined Conference Feb 21-23, Toronto, ON Mayor Meeting expense during the Prospectors and Developers Association of Canada Convention 11-Mar-16 23.57 INTERCONTINENTAL TORONTO Mar 4-8 , Toronto, ON. Expense to be reallocated to GSDC as they relate to Economic Mayor Development

11-Mar-16 376.24 PORTER AIR Flight to Sudbury for 2016 ROMA/OGRA Combined Conference Feb 21-23, Toronto, ON Mayor

11-Mar-16 27.98 PORTER AIR Baggage fee for 2016 ROMA/OGRA Combined Conference Feb 22-23, Toronto, ON M. Zanette 11-Mar-16 357.82 PORTER AIR Flight to Toronto for Prospectors and Developers Association of Canada Convention Mar 4-8 M. Zanette Flight cost to Sudbury for the Mayor and M. Zanette, Prospectors and Developers Association 11-Mar-16 571.14 PORTER AIR of Canada Convention Mar 4-8 , Toronto, ON. $285.57 for the Mayor to be reallocated to Mayor & M. Zanette GSDC as they relate to Economic Development 11-Mar-16 207.88 SHERATON Hotel room for 2016 ROMA/OGRA Combined Conference Feb 22-23, Toronto, ON M. Zanette 11-Mar-16 415.76 SHERATON Hotel room for 2016 ROMA/OGRA Combined Conference Feb 21-23, Toronto, ON Mayor

11-Mar-16 729.43 THE STRATHCONA HOTEL Hotel room for Prospectors and Developers Association of Canada Convention Mar 4-8 M. Zanette

Hotel room for the Prospectors and Developers Association of Canada Convention Mar 4-8 , 11-Mar-16 789.77 THE STRATHCONA HOTEL Mayor Toronto, ON. Expense to be reallocated to GSDC as they relate to Economic Development

11-Mar-16 24.77 UP EXPRESS PEARSON TVM Transportation costs for 2016 ROMA/OGRA Combined Conference Feb 21-23, Toronto, ON Mayor 6,026.78 January - March Quarter

6,026.78 YTD Totals as per GL

3,960.71 Mayor Brian Bigger 2,066.07 Staff 6,026.78

97 of 144 Page 11 of 28 Appendix 1G Office of the Mayor Professional Development and Training For the period ending, March 31, 2016 Note / Date Amount Payee Description Reference 26-Jan-16 2,500.00 THE CITY OF BARRIE Membership fees to the Large Urban Mayors' Caucus 2,500.00 January - March Quarter 2,500.00 YTD Totals as per GL

98 of 144 Page 12 of 28 Appendix 2A Ward 1: Mark Signoretti Councillor's Expenses For the period ending, March 31, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 251.00 January - March Quarter

251.00 YTD Totals as per GL

99 of 144 Page 13 of 28 Appendix 2B Ward 2: Michael Vagnini Councillor's Expenses For the period ending, March 31, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance

31-Mar-16 682.44 VAGNINI MICHAEL Office supplies, tickets to Broder Dill Snowmobilers and Walden Sno Runners Social, Apr 1

31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 933.44 January - March Quarter

933.44 YTD Totals as per GL

100 of 144 Page 14 of 28 Appendix 2C Ward 3: Gerry Montpellier Councillor's Expenses For the period ending, March 31, 2016

Note / Date Amount Payee Description Reference Ticket to Rayside Balfour 125th celebration at the Chelmsford Arena, Canadians vs Timmins 31-Jan-16 9.07 MONTPELLIER GERRY Hockey, Jan 2 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 27.22 MONTPELLIER GERRY Tickets to Live Pro Wrestling at the Dowling Leisure Centre, Feb 13 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 7-Mar-16 110.00 AZILDA LIONS CLUB Ad in the Azilda Lions Family Hockey Tournament, Apr 3-5 22-Mar-16 80.00 REINHARDT STACIE Tickets to Real Carre's retirement dinner, Apr 15 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 477.29 January - March Quarter

477.29 YTD Totals as per GL

101 of 144 Page 15 of 28 Appendix 2D Ward 4: Evelyn Dutrisac Councillor's Expenses For the period ending, March 31, 2016 Note / Date Amount Payee Description Reference FEDERATION OF NORTHERN ONTARIO Broadcast service to all northeastern municipalities regarding City Council's Resolution 20-Jan-16 50.00 MUNICIPALITIES CC2016-14 for the return of the OPP search and rescue helicopter to Sudbury 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 9-Feb-16 150.00 BETTER BEGINNINGS BETTER FUTURES Tickets to the 14th Annual Silent Auction, Dinner and Dance, Feb 19 24-Feb-16 250.00 SUDBURY RAINBOW CRIME STOPPERS Tickets to the Sudbury Rainbow Crime Stoppers' Gala, Feb 13

29-Feb-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE Ticket to the President's Series Luncheon with Glenn Thibeault, MPP Sudbury, Feb 29

Ticket to the President's Series Luncheon with Paul Davidson, President Universities 29-Feb-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE Canada, Mar 3 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 7-Mar-16 110.00 AZILDA LIONS CLUB Ad in the Azilda Lions Family Hockey Tournament, Apr 3-5 10-Mar-16 100.00 ANGELS OF HOPE AGAINST HUMAN TRAFFICKING Tickets to Angels of Hope Against Human Trafficking Gala, Apr 2 22-Mar-16 80.00 REINHARDT STACIE Tickets to Real Carre's retirement dinner, Apr 15 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 1,082.58 January - March Quarter

1,082.58 YTD Totals as per GL

102 of 144 Page 16 of 28 Appendix 2E Ward 5: Robert Kirwan Councillor's Expenses For the period ending, March 31, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 656.35 ASSOCIATION OF MUNICIPALITIES OF ONTARIO AMO AGM and Annual Conference Registration Fee Aug 14-17, Windsor, ON 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 19-Feb-16 238.57 KIRWAN ROBERT Meeting expenses, office supplies 29-Feb-16 1,093.90 KIRWAN ROBERT 2016 ROMA/OGRA Combined Conference travel claim Feb 21-24, Toronto, ON 12-Feb-16 636.00 ONTARIO GOOD ROADS ASSOC 2016 ROMA/OGRA Registration fee Feb 21-24, Toronto, ON 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 1-Mar-16 100.00 ANGELS OF HOPE AGAINST HUMAN TRAFFICKING Tickets to Angels of Hope Against Human Trafficking Gala, Apr 2 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 2,975.82 January - March Quarter

2,975.82 YTD Totals as per GL

103 of 144 Page 17 of 28 Appendix 2F Ward 6: Rene Lapierre Councillor's Expenses For the period ending, March 31, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 656.35 ASSOCIATION OF MUNICIPALITIES OF ONTARIO AMO AGM and Annual Conference Registration Fee Aug 14-17, Windsor, ON 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 19-Feb-16 48.44 LAPIERRE RENE Meeting expenses and office supplies 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 10-Mar-16 36.24 LAPIERRE RENE Meeting expenses, and food for staff appreciation, Feb 12 31-Mar-16 142.74 LAPIERRE RENE Meeting expenses and office supplies 11-Mar-16 22.51 BLUESEA PHILANTHROPY Registration fee, Coldest Night in Sudbury Walk Feb 20 11-Mar-16 620.46 PAYPAL *KNOWLEDGEHUT Business case writing course Jun 24, Toronto, ON 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 1,777.74 January - March Quarter

1,777.74 YTD Totals as per GL

104 of 144 Page 18 of 28 Appendix 2G Ward 7: Mike Jakubo Councillor's Expenses For the period ending, March 31, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 300.00 CMHA Ad in Capreol Minor Hockey Tournament Feb 18-21 31-Jan-16 656.35 ASSOCIATION OF MUNICIPALITIES OF ONTARIO AMO AGM and Annual Conference Registration Fee Aug 14-17, Windsor, ON 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance Share of costs for refreshments, Confederation High School tour of Tom Davies Square, 31-Mar-16 14.29 MCINTOSH DEBRA Mar 21 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 1,221.64 January - March Quarter

1,221.64 YTD Totals as per GL

105 of 144 Page 19 of 28 Appendix 2H Ward 8: Al Sizer Councillor's Expenses For the period ending, March 31, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 12-Feb-16 76.32 NORTHERN ONTARIO BUSINESS LTD Ticket to the 13th Annual Community Builders Awards of Excellence, Mar 3 29-Feb-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE Ticket to the President's Series Luncheon with Glenn Thibeault, MPP Sudbury, Feb 29 29-Feb-16 880.65 SIZER ALLAN J 2016 ROMA/OGRA Combined Conference travel claim Feb 21-24, Toronto, ON 12-Feb-16 636.00 ONTARIO GOOD ROADS ASSOC 2016 ROMA/OGRA Registration Fee Feb 21-24, Toronto, ON 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 31-Mar-16 178.51 SIZER ALLAN J Office supplies 11-Mar-16 733.94 FCM - FED.OF CDN MUN FCM Annual Conference and Trade Show Registration Fee Jun 3-5, Winnipeg, MB 11-Mar-16 259.74 PORTER AIR 2016 ROMA/OGRA Combined Conference Feb 21-24, Toronto, ON 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 3,061.95 January - March Quarter

3,061.95 YTD Totals as per GL

106 of 144 Page 20 of 28 Appendix 2I Ward 9: Deb McIntosh Councillor's Expenses For the period ending, March 31, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 17-Feb-16 150.00 BEL CANTO CHORUS Tickets to the 40th anniversary gala of the Bel Canto Chorus, Feb 26 19-Feb-16 20.00 NICKEL DISTRICT CONSERVATION AUTHORITY Membership fees for the Friends of Lake Laurentian 29-Feb-16 93.31 VIP CATERING SERVICES Meeting expense 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 31-Mar-16 14.30 MCINTOSH DEB Share of costs for refreshments, Confederation High School tour of Tom Davies Square, Mar 21 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 528.61 January - March Quarter

528.61 YTD Totals as per GL

107 of 144 Page 21 of 28 Appendix 2J Ward 10: Fern Cormier Councillor's Expenses For the period ending, March 31, 2016

Note / Date Amount Payee Description Reference 21-Jan-16 76.32 NORTHERN ONTARIO BUSINESS LTD Ticket to the 13th Annual Community Builders Awards of Excellence, Mar 3 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE Ticket to the President's Series Luncheon with Glenn Thibeault, MPP Sudbury, Feb 29 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 11-Mar-16 61.06 NORTHEASTERN ONTARIO CONSTRUCTION ASSOC Ticket to the annual general membership meeting, Apr 28 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 434.17 January - March Quarter

434.17 YTD Totals as per GL

108 of 144 Page 22 of 28 Appendix 2K Ward 11: Lynne Reynolds Councillor's Expenses For the period ending, March 31, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 45.05 REYNOLDS LYNNE Meeting expenses and office supplies 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 11-Mar-16 61.06 NORTHEASTERN ONTARIO CONSTRUCTION ASSOC Ticket to the annual general membership meeting, Apr 28 31-Mar-16 10.55 REYNOLDS LYNNE Office supplies 31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 367.66 January - March Quarter

367.66 YTD Totals as per GL

109 of 144 Page 23 of 28 Appendix 2L Ward 12: Joscelyne Landry-Altmann Councillor's Expenses For the period ending, March 31, 2016

Note / Date Amount Payee Description Reference 31-Jan-16 75.00 CGS Jan Phone and Internet Allowance 12-Feb-16 76.32 NORTHERN ONTARIO BUSINESS LTD Ticket to the 13th Annual Community Builders Awards of Excellence, Mar 3 24-Feb-16 250.00 SUDBURY RAINBOW CRIME STOPPERS Tickets to the Sudbury Rainbow Crime Stoppers Gala, Feb 13 29-Feb-16 150.20 LE VOYAGEUR Ad in jour de la femme 29-Feb-16 45.79 GREATER SUDBURY CHAMBER OF COMMERCE Ticket to the President's Series Luncheon with Glenn Thibeault, MPP Sudbury, Feb 29 29-Feb-16 88.00 CGS Feb Phone and Internet Allowance 10-Mar-16 35.80 LANDRY-ALTMANN JOSCELYNE Office supplies

Broadcast service to all northeastern municipalities regarding City Council's Resolution CC2016- 11-Mar-16 50.00 FEDERATION OF NORTHERN ONTARIO MUNICIPALITIES 100 to provide Sudbury with funds towards the capital cost of purchasing a PET scanner

31-Mar-16 88.00 CGS Mar Phone and Internet Allowance 859.11 January - March Quarter

859.11 YTD Totals as per GL

110 of 144 Page 24 of 28 Appendix 2M Council Expenses Office Expenses For the period ending, March 31, 2016 Note / Date Amount Payee Description Reference 31-Jan-16 136.49 CORPORATE EXPRESS Office supplies 19-Feb-16 83.89 CGS - PETTY CASH Petty cash 19-Feb-16 39.05 CGS - PETTY CASH Petty cash 31-Mar-16 30.53 CGS - PARKING Parking Office Council - Jan 289.96 January - March Quarter

289.96 YTD Totals as per GL

111 of 144 Page 25 of 28 Appendix 2N Council Expenses Cellular Services For the period ending, March 31, 2016 Note / Date Amount Payee Description Reference 21-Jan-16 208.54 NEIL COMMUNICATIONS & OFFICE CENTRE- Blackberry for E. Dutrisac 21-Jan-16 461.70 BELL MOBILITY Jan Stmt - cellular bill 19-Feb-16 367.18 BELL MOBILITY Feb Stmt - cellular bill 21-Mar-16 447.04 BELL MOBILITY Mar Stmt - cellular bill 1,484.46 January - March Quarter

1,484.46 YTD Totals as per GL

112 of 144 Page 26 of 28 Appendix 3A Council Memberships and Travel Association Dues For the period ending, March 31, 2016 Note / Date Amount Payee Description Reference 1-Jan-16 5,664.51 FEDERATION OF CANADIAN MUNICIPALITIES Membership Fees Jan 1/16 to Mar 31/16 6-Jan-16 3,150.00 FEDERATION OF NORTHERN ONTARIO Membership Fees Jan 1/16 to Mar 31/17 25-Jan-16 16,292.84 ASSOCIATION OF MUNICIPALITIES OF ONTARIO Membership Fees Jan 1/16 to Dec 31/16 31-Jan-16 1,348.32 JAGUAR MEDIA Municipal Information Network fees Jan 1/16 to Feb 17/2017 29-Feb-16 2,749.40 ONTARIO GOOD ROADS ASSOCIATION Membership Fees Jan 1/16 to Dec 31/16 29-Feb-16 8,800.01 ASSOCIATION FRANCAISE DES MUNICIPALITES Membership Fees Apr 1/16 to Mar 31/17 38,005.08 January - March Quarter

38,005.08 YTD Totals as per GL

113 of 144 Page 27 of 28 Appendix 3B Council Memberships and Travel Council Travel For the period ending, March 31, 2016 Note / Date Amount Payee Description Attendee Location Date Reference 9-Feb-16 144.27 REYNOLDS LYNNE FCM Board of Directors meeting Lynne Reynolds Sherbrooke, QC Feb 29-Mar 4 12-Feb-16 106.21 AERONAVETTE FCM Board of Directors meeting Lynne Reynolds Sherbrooke, QC Feb 29-Mar 4 12-Feb-16 432.17 AIR CANADA FCM Board of Directors meeting Lynne Reynolds Sherbrooke, QC Feb 29-Mar 4 31-Mar-16 733.94 FCM - FED.OF CDN MUN FCM Annual Conference and Trade Show Lynne Reynolds Winnipeg, MB Jun 3-5 11-Mar-16 561.74 DELTA SHERBROOKE FCM Board of Directors meeting Lynne Reynolds Sherbrooke, QC Feb 29-Mar 4 1,978.33 January - March Quarter 1,978.33 YTD Totals as per GL

Total by Council Member Association/Board 1,978.33 Lynne Reynolds Federation of Canadian Municipalities 1,978.33

114 of 144 Page 28 of 28

Presented To: City Council For Information Only Presented: Tuesday, May 31, 2016 Report Date Wednesday, May 04, Public Disclosure of Employee Travel Expenses 2016 Type: Correspondence for Information Only

Resolution Signed By For Information Only

Report Prepared By Christina Dempsey Background Co-ordinator of Accounting Digitally Signed May 4, 16 As per Council resolution CC2015-278, the City will post all City Division Review of Greater Sudbury employees travel expenses for public viewing Lorraine Laplante on the City of Greater Sudbury's website in a format and Manager of Accounting frequency consistent with that used for reporting of expenses Digitally Signed May 4, 16 incurred by members of City Council. Recommended by the Department Ed Stankiewicz Attached is the first quarter Statement of Employee Expenses Acting Chief Financial Officer/City for the period January 1, 2016 to March 31, 2016 for the Treasurer Digitally Signed May 11, 16 following: Recommended by the C.A.O. Travel Expenses, Kevin Fowke Car Allowances, Acting Chief Administrative Officer Digitally Signed May 17, 16 Taxable Benefit for personal use of a CGS vehicle and Mileage paid. On a go forward basis, the Statements of Employee Expenses will be posted to the City's website for public viewing on a quarterly basis on the open data portal.

115 of 144 City of Greater Sudbury Employee Travel Reporting Travel - January 1 to March 31, 2016

Amount Paid by a Third Employee Name Title Departmentanddivision PurposeofTravel StartDate EndDate LocationofTravel TotalExpenses NameofThirdParty NetCosttoCGS Party Manager of Corporate Brampton, Barrie and Administrative Services/ Review of Enforcment & Adair, Brendan Security, By-Law & Court 8-Mar-16 11-Mar-16 Kawartha Lakes, $ 756.00 $ 756.00 Enforcement Animal Control Services Services Ontario Commander of Community Amyotte, Jennifer Paramedicine & Emergency Services/ EMS EMS S.21 Subcommittee 30-Mar-16 31-Mar-16 Toronto, Ontario $ 192.84 $ 134.84 Ministry of Labour $ 58.00 Professional Standards Ontario Tourism Marketing Ontario Tourism Manager of Tourism & Infrastructure Services/ Armstrong, Meredith Partnership Corp Northern 9-Feb-16 10-Feb-16 Toronto, Ontario $ 370.04 $ 370.04 Marketing Partnership $ - Culture Economic Development Committee Meeting Corporation

Infrastructure Advanced Sewer/Watermain Baas, Scott Field Inspector 6-Mar-16 11-Mar-16 Mississauga, Ontario $ 2,683.30 $ 2,683.30 Services/Engineering Services Construction

Chief of Fire & Paramedic Emergency Services/Fire Bain, Trevor Labour Relation Seminar 18-Jan-16 21-Jan-16 Toronto, Ontario $ 1,711.21 $ 1,711.21 Services Services

Infrastructure Advanced Sewer/Watermain Belanger, Stephan Field Inspector 6-Mar-16 11-Mar-16 Mississauga, Ontario $ 2,454.80 $ 2,454.80 Services/Engineering Services Construction

Director of Infrastructure Services/W/WW Benkovich, Nick OMWA Board Meeting 17-Feb-16 17-Feb-16 Toronto, Ontario $ 240.11 $ 240.11 Water/Wastewater Services Services

Director of Infrastructure Services/W/WW Benkovich, Nick RPWCO Quarterly Meeting 31-Mar-16 1-Apr-16 Halton, Ontario $ 403.57 $ 403.57 Water/Wastewater Services Services

Infrastructure Bertrand, Wayne Engineering Technician TM42-16 Watermain Design 17-Jan-16 22-Jan-16 Toronto, Ontario $ 2,550.79 $ 2,550.79 Services/Engineering Services Emergency Services/Fire Bisschops, Annette Fire Prevention Officer NFPA 1031-Fire Inspector I 7-Feb-16 12-Feb-16 Gravenhurst, Ontario $ 105.00 $ 105.00 Services Infrastructure Services/ Canadian Sports Tourism Bonnell, Kelly Technical Coordinator 5-Mar-16 10-Mar-16 Ottawa, Ontario $ 1,666.75 $ 1,666.75 Economic Development Congress Infrastructure Services/ Quebec City & Montreal, Bonnell, Kelly Technical Coordinator Quebec Sales Mission 21-Mar-16 24-Mar-16 $ 1,107.11 $ 1,107.11 Economic Development Quebec Platoon Training Officer Canadian Emergency Care Bradley, Shelley Emergency Services/ EMS 22-Feb-16 24-Feb-16 Toronto, Ontario $ 1,128.24 $ 1,128.24 (EMS) Conference Emergency Services/Fire Brosha, Sarah Volunteer Firefighter Legislation-16-1 E 31-Jan-16 1-Feb-16 Gravenhurst, Ontario $ 105.00 $ 105.00 Services Emergency Services/Fire Campbell, Graham Deputy Fire Chief Labour Relation Seminar 19-Jan-16 21-Jan-16 Toronto, Ontario $ 1,642.00 $ 1,642.00 Services 2016 Fire Coordinator Emergency Services/Fire Campbell, Graham Deputy Fire Chief Annual Meeting & 31-Jan-16 1-Feb-16 Gravenhurst, Ontario $ 66.58 $ 66.58 Services Symposium

Employment Support Health & Social Services/Social President's Series Luncheon Carriere, Richard 29-Feb-16 29-Feb-16 Sudbury, Ontario $ 50.85 $ 50.85 Analyst Services Division - Chamber of Commerce

General Manager of Infrastructure Services/ GM's Cecutti, Tony RPWCO Quarterly Meeting 14-Jan-16 14-Jan-16 Ajax, Ontario $ 345.64 $ 345.64 Infrastructure Services Office

General Manager of Infrastructure Services/ GM's 2015 OPWA CGS Project of Cecutti, Tony 28-Jan-16 28-Jan-16 Toronto, Ontario $ 427.13 $ 427.13 Infrastructure Services Office the Year Award Presentation

PEO, Complaints Committee General Manager of Infrastructure Services/ GM's Professional Engineers Cecutti, Tony Meeting (Chair of 28-Jan-16 28-Jan-16 Toronto, Ontario $ 174.75 $ 174.75 $ - Infrastructure Services Office Ontario Committee)

116 of 144

Page 1 of 4 City of Greater Sudbury Employee Travel Reporting Travel - January 1 to March 31, 2016

Amount Paid by a Third Employee Name Title Departmentanddivision PurposeofTravel StartDate EndDate LocationofTravel TotalExpenses NameofThirdParty NetCosttoCGS Party

General Manager of Infrastructure Services/ GM's Cecutti, Tony OGRA/ROMA Conference 21-Feb-16 24-Feb-16 Toronto, Ontario $ 2,393.30 $ 2,393.30 Infrastructure Services Office PEO, Complaints Committee General Manager of Infrastructure Services/ GM's Professional Engineers Cecutti, Tony Meeting (Chair of 21-Mar-16 22-Mar-16 Toronto, Ontario $ 609.28 $ 609.28 $ - Infrastructure Services Office Ontario Committee) Locates Program Infrastructure ORCGA Dig Safe Clegg, Kathryn 8-Feb-16 11-Feb-16 Blue Mountain, Ontario$ 1,756.33 $ 1,756.33 Administrator Services/Engineering Services Symposium Infrastructure Monitoring & Compliance 2016 SWANA Ontario & Cooney, Erin Services/Environmental 28-Mar-16 29-Mar-16 Oakville, Ontario $ 892.61 $ 892.61 Officer MOECC Approvals Training Services Emergency Services/Fire D'Aoust, Phil Fire Prevention Officer NFPA 1031-Fire Inspector I 7-Feb-16 12-Feb-16 Gravenhurst, Ontario $ 105.00 $ 105.00 Services Community Library Assets Citizen and Leisure Ontario Library Association DeAmicis, Tammy 26-Jan-16 29-Jan-16 Toronto, Ontario $ 1,028.52 $ 1,028.52 Programmer Services/Citizen Services Superconference Children and Youth Assets Citizen and Leisure Ontario Library Association Dubuc, Pierre 26-Jan-16 29-Jan-16 Toronto, Ontario $ 1,155.87 $ 1,155.87 Programmer Services/Citizen Services Superconference Infrastructure Services/ Prospectors and Developers Dunn, Kaitlyn Junior Business Officer 5-Mar-16 9-Mar-16 Toronto, Ontario $ 1,491.60 $ 1,491.60 Economic Development Trade Show Director of Planning Infrastructure Services/Planning Ferrigan, Jason RPCO 3-Mar-16 4-Mar-16 London, Ontario $ 260.85 $ 260.85 Services Services Director of Planning Infrastructure Services/Planning Ontario Professional Ferrigan, Jason OPPI Council Meeting 30-Mar-16 31-Mar-16 Toronto, Ontario $ 853.40 $ 853.40 $ - Services Services Planners Institute Ontario Good Roads Association Conference & Fowke, Kevin Interim CAO CAO's Office 21-Feb-16 25-Feb-16 Toronto, Ontario $ 2,052.37 $ 2,052.37 Strategic HR Mgmt Council Network Meeting Water/Wastewater By-Law Infrastructure Services/W/WW Frappier, Andre RMO/RMI Training Course 6-Mar-16 10-Mar-16 Toronto, Ontario $ 2,113.48 $ 2,113.48 Compliance Officer Services Health & Social Services/ Tour of LTC Home with Gauthier, Glenda Manager of Resident Care 2-Mar-16 3-Mar-16 Toronto, Ontario $ 144.00 $ 144.00 Pioneer Manor Behavioural Support Units Coordinator of Surveys & Infrastructure Services/Planning Ontario Land Surveyors Green, David 23-Feb-16 26-Feb-16 London, Ontario $ 1,557.01 $ 1,557.01 Mapping Services AGM Executive Director of Administrative Services/ Hallsworth, Caroline Bill 8 Implementation 25-Feb-16 25-Feb-16 Toronto, Ontario $ 288.43 $ 288.43 Administrative Services Executive Director's Office

Harvey, Lee Ann Prosecutor Administrative Services/ Legal POA Court 21-Mar-16 21-Mar-16 Gogama, Ontario $ 214.66 $ 214.66

Commander of Education & Inspection of the John Deere Isaia, Tom Emergency Services/ EMS 24-Feb-16 24-Feb-16 Verner, Ontario $ - $ - Logistical Support Gator

Water/Wastewater Facilities Infrastructure Services/W/WW 2015 OPWA CGS Project of Johns, Brad 27-Jan-16 28-Jan-16 Toronto, Ontario $ 390.81 $ 390.81 Engineer Services the Year Award Presentation

Kenyon, Laura Court Clerk Monitor Administrative Services/ POA POA Court 21-Mar-16 21-Mar-16 Gogama, Ontario $ 253.44 $ 253.44

Infrastructure Services/ LAMBAC Showcase & Manitoulin Island & Kerr, Stacey Small Business Consultant 21-Jan-16 22-Jan-16 $ 242.64 $ 242.64 Economic Development Outreach Espanola, Ontario

Infrastructure Services/ PARO Enterprising Women's Kerr, Stacey Small Business Consultant 8-Mar-16 8-Mar-16 North Bay, Ontario $ 149.44 $ 149.44 Economic Development Conference & Awards

Manager of Community & Infrastructure Services/Planning Longston, Kris LORAPON/DDO Meeting 18-Feb-16 19-Feb-16 Whitby, Ontario $ 699.18 $ 699.18 Strategic Planning Services 117 of 144

Page 2 of 4 City of Greater Sudbury Employee Travel Reporting Travel - January 1 to March 31, 2016

Amount Paid by a Third Employee Name Title Departmentanddivision PurposeofTravel StartDate EndDate LocationofTravel TotalExpenses NameofThirdParty NetCosttoCGS Party

Infrastructure Services/W/WW Asset Management Planning Mannerow, Wendi Water/Wastewater Engineer 3-Mar-16 5-Mar-16 Toronto, Ontario $ 289.78 $ 289.78 Services Consultation 9th Annual INTERDEV Maurice, Amie Paramedic Clinical Auditor Emergency Services/ EMS 3-Feb-16 5-Feb-16 Niagra Falls, Ontario $ 1,297.37 $ 1,297.37 Encounter

Emergency Services/Fire Ottawa Fire McAloney, Darrel Deputy Fire Chief 23-Feb-16 25-Feb-16 Ottawa, Ontario $ 493.05 $ 493.05 Services Dispatch/Intergraph

Met with Ministry of Citizenship, Immigration and Business Development Infrastructure Services/ McGill, Liam International Trade; and 25-Feb-16 26-Feb-16 Toronto, Ontario $ 475.82 $ 475.82 Officer Economic Development Economic Developers Council of Ontario Superintendent of 9th Annual INTERDEV Melanson, Dennis Emergency Services/ EMS 3-Feb-16 5-Feb-16 Niagra Falls, Ontario $ 1,297.37 $ 1,297.37 Investigation & Compliance Encounter Inspection of the John Deere Noel, Brian Logistics Co-ordinator Emergency Services/ EMS 24-Feb-16 24-Feb-16 Verner, Ontario $ - $ - Gator

Emergency Services/Fire Ottawa Fire Oshell, Jesse Assistant Deputy Fire Chief 23-Feb-16 25-Feb-16 Ottawa, Ontario $ 759.47 $ 759.47 Services Dispatch/Intergraph

Manager of Therapeutic Health & Social Services/ Tour of LTC Home with Pelkman, Kim 2-Mar-16 3-Mar-16 Toronto, Ontario $ 144.00 $ 144.00 Services Pioneer Manor Behavioural Support Units

2016 Economic Developers Infrastructure Services/ Pharand, Josee Business Information Officer Council of Ontario 2-Feb-16 5-Feb-16 Toronto, Ontario $ 1,717.81 $ 1,717.81 Economic Development Conference & Showcase Manager of Waste Infrastructure Rehman, Aziz Processing & Disposal Services/Environmental Job Interview EO15-19 17-Jan-16 18-Jan-16 Sudbury, Ontario $ 548.03 $ 548.03 Services Services Business Development Infrastructure Services/ Prospectors and Developers Reid, Paul 5-Mar-16 9-Mar-16 Toronto, Ontario $ 1,848.07 $ 1,848.07 Officer Economic Development Trade Show CAMESE Offices (NOE Project Manager of Northern Infrastructure Services/ Rennie, Scott Program Phase 3 Planning 25-Jan-16 26-Jan-16 Mississauga, Ontario $ 587.57 $ 587.57 NOHFC & FedNOr $ - Ontario Exports Program Economic Development Session)

Project Manager of Northern Infrastructure Services/ Prospectors and Developers Rennie, Scott 6-Mar-16 9-Mar-16 Toronto, Ontario $ 1,237.42 $ 1,237.42 NOHFC & FedNOr $ - Ontario Exports Program Economic Development Trade Show

Emergency Services/ Ontario Base Office Roney, Melissa Assistant Deputy Chief 23-Feb-16 26-Feb-16 Thunder Bay, Ontario $ 367.70 $ 367.70 Ontario Base Hospitals $ - Emergency Management Conference - DQM Meeting

Emergency Services/ Business Continuity Roney, Melissa Assistant Deputy Chief 7-Feb-16 12-Feb-16 Toronto, Ontario $ 4,366.96 $ 4,366.96 Emergency Management Planning DRI Coordinator of Specialized Health & Social Services - Tour of LTC Home with Rossi, Kim 2-Mar-16 3-Mar-16 Toronto, Ontario $ 600.28 $ 600.28 Services Pioneer Manor Behavioural Support Units

Children and Youth Assets Citizen and Leisure Ontario Library Association Roy, Monique 27-Jan-16 29-Jan-16 Toronto, Ontario $ 999.32 $ 999.32 Programmer Services/Citizen Services Superconference

Coordinator of Human Human Resources & Ontario Assoc. of Fire Chiefs- Servais, Gabrielle 20-Jan-16 21-Jan-16 Toronto, Ontario $ 1,222.79 $ 1,222.79 Resources Organizational Development Labour Relations Seminar

Director of Roads & Infrastructure Services/Roads & Shelsted, David OGRA/ROMA Conference 21-Feb-16 24-Feb-16 Toronto, Ontario $ 1,491.10 $ 1,491.10 Transportation Transportation Services

118 of 144

Page 3 of 4 City of Greater Sudbury Employee Travel Reporting Travel - January 1 to March 31, 2016

Amount Paid by a Third Employee Name Title Departmentanddivision PurposeofTravel StartDate EndDate LocationofTravel TotalExpenses NameofThirdParty NetCosttoCGS Party

Interlibrary Loans Assets Citizen and Leisure Ontario Library Association Slusarczyk, Anna 27-Jan-16 29-Jan-16 Toronto, Ontario $ 1,458.85 $ 1,458.85 Technician Services/Citizen Services Superconference Resident Assessment Health & Social Services/ Speck, Jodi Advanced RUG III Training 3-Mar-16 4-Mar-16 Toronto, Ontario $ 1,527.66 $ 1,527.66 Coordinator Pioneer Manor

Attend Homeless Partnering Coordinator of Shelters & Health & Social Services/Social Spencer, Gail Strategy Forum presented 26-Jan-16 27-Jan-16 Toronto, Ontario $ 1,233.93 $ 975.72 Service Canada $ 258.21 Homelessness Services Division by Service Canada Local Poverty Reduction Coordinator of Shelters & Health & Social Services/Social Ontario Trillium Spencer, Gail Fund Event Cohort 1 29-Mar-16 30-Mar-16 Toronto, Ontario $ 807.84 $ 769.84 $ 38.00 Homelessness Services Division Foundation Grantee Engagement Event

Canadian Emergency Care St. Jean, Gino Platoon Training Officer Emergency Services/ EMS 22-Feb-16 24-Feb-16 Toronto, Ontario $ 1,143.24 $ 1,143.24 Conference Public Services Health and Emergency Services/Fire Safety Association Meeting Public Services Health & Turnbull, Dan Training Officer 18-Feb-16 18-Feb-16 Etobicoke, Ontario $ 1,173.11 $ 1,160.11 $ 13.00 Services of the Regional Training Safety Association Centre Coordinator of Community Local Poverty Reduction Health & Social Services/Social Ontario Trillium Walicki, Bernadette Initiatives and Quality Fund Event Cohort 1 29-Mar-16 30-Mar-16 Toronto, Ontario $ 795.84 $ 769.84 $ 26.00 Services Division Foundation Assurance Grantee Engagement Event Coordinator of Insurance Finance / Financial Planning & Sustainable Communities Frank Cowan Company Walz, Robert 10-Feb-16 11-Feb-16 Ottawa, Ontario $ 892.62 $ 319.98 $ 572.64 and Risk Management Budgeting Conference Limited Public Services Health and Manager of Strategic & Emergency Services/Chief's Safety Association Meeting Public Services Health & Webster, Lynn 18-Feb-16 18-Feb-16 Etobicoke, Ontario $ 1,249.11 $ 1,196.11 $ 53.00 Business Services Office of the Regional Training Safety Association Centre Ontario's North Economic Director of Economic Infrastructure Services/ Wood, Ian Development Corporation 25-Feb-16 26-Feb-16 Toronto, Ontario $ 469.30 $ 469.30 Development Economic Development Meeting Director of Economic Infrastructure Services/ Prospectors and Developers Wood, Ian 6-Mar-16 9-Mar-16 Toronto, Ontario $ 1,231.30 $ 1,231.30 Development Economic Development Trade Show 2016 Economic Developers Infrastructure Services/ Zaverucha, Andrew Youth Strategy Coordinator Council of Ontario 2-Feb-16 5-Feb-16 Toronto, Ontario $ 1,718.31 $ 1,718.31 Economic Development Conference and Showcase Infrastructure Services/ Cambrian College Espanola Zaverucha, Andrew Youth Strategy Coordinator 30-Mar-16 30-Mar-16 Whitefish Falls, Ontario $ 69.60 $ 69.60 Economic Development Campus Presentation

119 of 144

Page 4 of 4 Statement of Employee Travel Expenses Car Allowance For the period January 1, 2016 to March 31, 2016

Name Total Beadman,Tim $ 1,800.00 Benkovich,Nick $ 1,266.00 Braney,Danielle $ 1,266.00 Carre,Real $ 1,266.00 Cecutti,Anthony Albert $ 1,800.00 Chiesa,Peter $ 1,266.00 Ferrigan,Jason $ 1,266.00 Fowke,Kevin G $ 1,800.00 Hallsworth,Caroline $ 1,800.00 Henderson,Ronald $ 1,800.00 Loubert,Brenda $ 1,266.00 Matheson,Catherine $ 1,800.00 Mathieu,Chantal $ 1,266.00 Mazza,Guido $ 1,266.00 Sauve,Roger $ 1,266.00 Shelsted,David $ 1,266.00 Stankiewicz,Ed $ 1,800.00 Valle,Luisa $ 1,266.00 Wood,Ian $ 1,266.00 Grand Total $ 27,792.00

120 of 144 Page 1 of 1 Statement of Employee Travel Expenses Taxable Benefit for Personal Use of City of Greater Sudbury Vehicle For the period January 1, 2016 to March 31, 2016

Name Total Archibald,Aaron $ 566.78 Bain,Trevor $ 700.70 Ben-Anteur,Akli $ 43.20 Bilash,Andrew $ 20.25 Bois,Jason $ 44.64 Bonhomme,Gilles $ 14.04 Brierley,Patrick $ 71.28 Brouse,David $ 78.30 Bulfon,John $ 71.56 Campbell,Graham $ 954.20 Cormier,Larry $ 938.08 Croteau,Mark $ 345.20 Davis,Michael $ 59.40 Del Fante,Laura $ 41.58 Demore,Richard $ 518.40 Engstrom,Gordon $ 1,122.88 Friel,Julie $ 1,261.70 Furlotte,Kenneth $ 1,093.60 Gardner,Jerry $ 72.80 Geoffrey,Bryan $ 1,760.85 Goode,John $ 161.77 Granthien,Ian $ 841.50 Guiseppi,Don $ 163.80 Guy,Michel $ 160.14 Halushenski,Natalie $ 12.15 Hategekimana,Joseph $ 40.50 Henderson,Richard $ 227.40 Hinton,Shawn $ 318.50 Jalbert,Richard $ 1,421.68 Jones,Michael $ 273.20 Kett,Jim $ 759.24 Kvaltin,Dan $ 649.68 Laakso,Daniel $ 535.86 Labelle,Raymond $ 1,425.60 Leblanc,Gordon $ 151.80 Leduc,Marc $ 305.82

121 of 144 Page 1 of 2 Statement of Employee Travel Expenses Taxable Benefit for Personal Use of City of Greater Sudbury Vehicle For the period January 1, 2016 to March 31, 2016

Name Total Levesque,Lionel $ 213.48 Lingenfelter,Ken $ 97.20 Marmen,Jason $ 821.87 Martel,Alain $ 76.14 McLean,Kyle $ 2,881.80 Milks,Ron $ 920.70 Minduik,Myrna $ 32.40 Moutsatsos,Jodi $ 1,141.20 Nicholls,Joseph $ 803.92 Oshell,Jesse $ 429.10 Paris,Bruce $ 84.20 Piazza,Richard $ 1,776.60 Piche,Cory $ 481.68 Pilon,Donald $ 1,040.40 Poirier,Rolland $ 64.80 Popowich,Mark $ 1,059.94 Rinaldi,Lee $ 109.18 Roney,Melissa $ 280.64 Rowlands,Daniel $ 399.60 St. John,James $ 1,318.14 Tait,Chad $ 376.22 Taylor,Frank $ 947.92 Tousignant,Mary Jane $ 32.40 Trudel,Claude $ 1,134.00 Vanderydt,Jeff $ 814.06 Verelli,Paul $ 179.85 Ward,Scott $ 253.50 Webber,Adam $ 874.65 Welch,Bruce $ 33.80 Grand Total $ 35,907.47

122 of 144 Page 2 of 2 Statement of Employee Travel Expenses Mileage paid to employees For the period January 1, 2016 to March 31, 2016

Name Total Anderson,Robert $ 96.00 Bedard,Normand $ 19.20 Bedard,Roger $ 48.96 Belanger,April $ 50.40 Ben-Anteur,Akli $ 43.20 Bertrand,Jesse $ 24.00 Blaffert,Brian $ 96.00 Boucher,Nicole $ 337.92 Boudreault,Gerry $ 96.00 Bouillon,Christopher $ 96.00 Bouley,Veronica $ 16.32 Boulrice,Natalie $ 96.00 Brabant,Pauline $ 36.48 Brierley,Patrick $ 115.20 Brouse,David $ 129.12 Campbell,Amber $ 20.16 Carbone,Laurel $ 15.36 Caverly,Duncan $ 96.00 Charette,Gisele $ 24.00 Chartier,Heidi $ 76.80 Chitaroni,Celina $ 325.44 Cirillo,Carlo $ 24.00 Clouthier,Richard $ 117.60 Cole,Jerry $ 96.00 Copeland,Michael $ 96.00 Coppo,Ian $ 35.28 Coutu,Roch $ 24.00 Cretzman,Kim $ 1,612.80 Cretzman,Paul $ 1,317.60 Davis,Michael $ 115.20 De Silva,Anthony $ 28.80 Del Fante,Laura $ 115.20 Denis,Marc $ 96.00 Dent,Cynthia $ 39.84 Derosier,Howard $ 96.00 Desabrais,Ken $ 96.00 Desabrais,Ronald $ 50.40 Dixon,Richard G $ 115.20 Dubois,Linda $ 14.40 Ducharme,Lee Ann $ 29.28 Duff,Christina $ 115.20 Dupont,June $ 71.23 Dupuis,Jane $ 120.82

123 of 144 Page 1 of 4 Statement of Employee Travel Expenses Mileage paid to employees For the period January 1, 2016 to March 31, 2016

Name Total Ebsary,Dan $ 96.00 Epple,Jamie $ 96.00 Essensa,Todd $ 50.40 Fallis,Marsha $ 19.20 Farnell,Christopher $ 57.60 Fleury,Brent $ 16.80 Frappier,Andre $ 48.96 Gagnier,Marcel $ 96.00 Gariup,Valerja $ 116.16 Germain,Renee $ 107.71 Gervais,Anne $ 186.24 Gionet,Guy $ 15.36 Gore,Christopher $ 10.56 Gorman,Christine $ 63.36 Gratton,Nicole $ 143.04 Gratton,Todd $ 96.00 Grieve,David $ 15.36 Grooms,Robert $ 96.00 Grotek,Richard $ 24.00 Gunthorpe,Phillip $ 57.60 Guy,Michel $ 50.69 Haggart,Sheila $ 33.60 Hall-Picard,Cynthia $ 63.07 Hategekimana,Joseph $ 115.20 Hearn,Gerald $ 398.40 Hinton,Shawn $ 44.16 Holla,Paul $ 28.32 Imbeau,Lynn $ 43.20 Jensen,Mike $ 528.00 Joanisse,Roger $ 96.00 Johns,Brad $ 252.00 Johnson,Chris $ 60.48 Kalviainen,David $ 460.80 Kari,Stephen $ 115.20 Kiviaho,Erik $ 50.69 Labelle,Gaetan $ 737.28 Labelle,Rachel $ 15.36 Lafontaine,Leo $ 96.00 Lalonde,Amy $ 118.08 Lalonde,Denise $ 43.20 Landrye,Carol $ 19.20 Leader,Christina $ 47.47 Lebel,Andre $ 24.00

124 of 144 Page 2 of 4 Statement of Employee Travel Expenses Mileage paid to employees For the period January 1, 2016 to March 31, 2016

Name Total Leclair,Clement $ 24.00 Lehto,Merek $ 247.68 Lemieux,Robert $ 24.00 Leroux,Richard $ 14.40 Lynch,Jerry $ 92.16 MacDonald,Roderick $ 50.40 MacDonald,Steven $ 96.00 Maki,Dan $ 50.40 Mallette,Ginette $ 21.12 Marassato,Carrie-Anne $ 80.26 Marcoux,Glenda $ 52.80 Martel,Glenn $ 24.00 Matheson,Robert $ 96.00 McDougall-Murdoch,Barbara Ann $ 144.18 McLeod,Roderick $ 24.00 Miller,Ashley $ 22.80 Miller,Steve $ 137.28 Miller,Susan $ 86.40 Minduik,Myrna $ 57.60 Moggy,Denise $ 43.20 Morel,Samantha $ 308.39 Moroso,Sherri $ 99.41 Norton,Ronald $ 515.52 Nyssen,Ron $ 96.00 Paajanen,Aila $ 20.16 Pafford,Jeff $ 57.12 Pagan,Greg $ 50.40 Paquette,Christa $ 57.60 Paquette,Robert $ 23.04 Paquette-Lalonde,Lise $ 252.00 Parkinson,Kyle $ 96.00 Parolin,Dennis $ 50.40 Penner,Jonathan $ 96.00 Pigozzo,Paul $ 50.69 Pilon,Tina $ 21.60 Poirier,Fernand $ 1,031.04 Poirier,Rachelle $ 96.00 Poirier,Ron $ 115.20 Posadowski,Terra $ 249.60 Poulin,Luc $ 4.80 Powers,Brian $ 96.00 Quinlan,Mandi $ 532.80 Rancourt,Line $ 21.12

125 of 144 Page 3 of 4 Statement of Employee Travel Expenses Mileage paid to employees For the period January 1, 2016 to March 31, 2016

Name Total Rees,Randy $ 80.64 Reid-Barton,Shelly $ 50.69 Renaud,Rick $ 7.68 Robillard,Pierre $ 96.00 Rocca,Giuseppe $ 60.00 Rose,Ginette $ 64.32 Rossanese,Joe $ 38.88 Rowlands,Daniel $ 115.20 Sagle,Brad $ 24.00 Scherzinger,Suzanne $ 30.72 Shannon,Darren $ 96.00 Shivshankaran,Sajeev $ 9.60 Slywchuk,Ron $ 19.20 Snow,Robert $ 96.00 Stokes,Donna $ 104.64 St-Onge,Cindy $ 12.43 Sweeney,Terry-Lynn $ 4.99 Turner,Shawn $ 188.16 Vachon,Robert $ 20.16 Vaillancourt,Chase $ 50.40 Vainio,Mark $ 123.36 Valenius,Patricia $ 9.60 Verelli,Paul $ 115.20 Walsh,Meghan $ 312.96 Welch,Bruce $ 50.40 Whipple,Joel $ 35.28 Wissell,Nataly $ 218.40 Grand Total $ 18,502.64

126 of 144 Page 4 of 4

Presented To: City Council For Information Only Presented: Tuesday, May 31, 2016 Report Date Tuesday, May 17, 2016 Development Charges - Treasurer's Annual Statement Type: Correspondence for Information Only

Resolution Signed By For Information Only

Report Prepared By Apryl Lukezic BACKGROUND Co-ordinator of Budgets Digitally Signed May 17, 16 This report provides detail for the following items relating to Development Charges (DC): Recommended by the Department Ed Stankiewicz 1. Provide a financial statement relating to development charges Acting Chief Financial Officer/City Treasurer collected during 2015 including reserve fund transactions and Digitally Signed May 17, 16 balances. Recommended by the C.A.O. 2. Provide an update on the residential development charges Kevin Fowke Acting Chief Administrative Officer deferral program as approved by City Council in late 2015. Digitally Signed May 17, 16

Overview - How Development Charges Are Recorded Development charges collected are included in an obligatory reserve fund by each service area as outlined in the 2014 DC background study. At the end of each year, staff reviews the spending on growth related projects as identified in the background study and transfers the DC's collected that can be earned during the year. The funds are transferred to fund the respective growth related projects, which creates a project surplus and is transferred to the respective Capital Financing Reserve Fund. These reserve funds can then be used towards future capital projects. DC's are not shown as a funding source in the annual Capital Budget as the funding amount is unknown until collected as dependent on the development activity which varies year to year, as well as exemptions from the DC Act and By-Law 2014-151.

1. Treasurer’s Annual Statement The Development Charges Act, section 43(1) states that “The treasurer of a municipality shall each year on or before such date as the council of the municipality may direct, give the Council a financial statement relating to development charge by-laws and reserve funds established under section 33.” In addition, Paragraphs 12 and 13 of Ontario Regulation 82/98 indicate the information to be included in the report. 127 of 144 Schedule “A” provides a summary of the development charges collected during 2015 as per this By-Law including reserve fund transactions and balances. Schedule “B” provides a list of growth related capital projects that have received contributions from the development charges reserve funds in 2015. The City prefunds the growth related portion of capital projects until development charges are collected in future years. Therefore, the funding of the growth related portion of capital projects resulted in unspent dollars in the capital cost centres which was transferred to the respective capital financing reserve fund for the affected departments. A summary of the Development Charges activities and obligatory reserve funds relating to by-law 2014-151 is detailed below: January 1, 2015 – opening balance $1,153,260 Development Charges received 4,863,075 Interest earned 63,262 Transfers to capital projects (4,758,868) December 31, 2015 – closing balance $1,320,729

The balance in the obligatory reserve funds is made up of the following major categories: General services $1,320,729 Engineered services 0 Total Development Charge reserve funds $1,320,729

Funds remaining in the Development Charges Reserve Funds are considered to be committed for projects as identified in the 2014 Development Charges Background Study. The funds will be transferred to the capital projects when costs are incurred. No amounts have been borrowed from the funds during the year or in any previous years. Therefore, no amounts have been repaid for any previous borrowings as there have been no previous borrowings. Furthermore, the City is in compliance with respect to the following "A municipality shall not impose, directly or indirectly, a charge related to a development or a requirement to construct to service related to development, except as permitted by this Act or another Act." This statement prohibits municipalities from requesting "voluntary, but mandatory" payments for the 10% discount, ineligible services and post period shares, etc relating to the DC background study.

Update on Deferrals of Residential Development Charges Program City Council approved a deferred development charges program for residential development in late 2015. Since its implementation, a total of two applications have been received and approved for a total of four residential properties.

Conclusion Pursuant to Section 43 of the Development Charges Act, the Treasurer shall furnish to Council a financial statement (Schedule A and B) relating to the Development Charges By-Law and reserve funds.

128 of 144 Schedule A Development Charges Obligatory Reserve Funds Annual Continuity Statement by Service Category For the Year Ended December 31, 2015 Balance at Balance at January Development Transfers to December 31, 1, 2014 Charges Collected Interest Subtotal Capital 2015

General Services General Government $ (836) $ (32,477) $ (248) $ (33,561) $ 33,561 - Library (Buildings) (4,552) (139,125) (726) (144,403) 144,403 - Fire (Buildings and Equipment) (769,342) (123,115) (18,054) (910,511) - (910,511) Police (Buildings and Equipment) (109,133) (58,183) (7,868) (175,184) - (175,184) Public Safety - (26,702) (189) (26,891) 26,891 - Parks and Recreation (Facilities & Parkland Development) - (454,891) (2,033) (456,924) 456,924 - Cemetery - (1,915) (14) (1,929) 1,929 - Public Works (Equipment) (52,298) - (1,168) (53,466) - (53,466) Ambulance (Buildings) (141,000) (37,156) (3,412) (181,568) - (181,568) Transit (Buildings) (76,099) (175,038) (2,935) (254,072) 254,072 - Emergency Preparedness (Buildings and Equipment) - (70,091) (495) (70,586) 70,586 - Total General Services$ (1,153,260) $ (1,118,693) $ (37,142) $ (2,309,095) $ 988,366 (1,320,729)

Engineered Services Roads and related$ - $ (2,511,366) $ (17,384) $ (2,528,750) $ 2,528,750 - Water - (266,746) (1,945) (268,691) 268,691 - Waste Water - (765,808) (5,382) (771,190) 771,190 - Drains - (200,462) (1,409) (201,871.00) 201,871 - Total Engineered Services$ - $ (3,744,382) $ (26,120) $ (3,770,502) $ 3,770,502 -

Total (January 1, 2015 to December 31, 2015)$ (1,153,260) $ (4,863,075) $ (63,262) $ (6,079,597) $ 4,758,868 (1,320,729)

Comparative Balances - January 1, 2014 to December 31, 2014: $ (727,257) $ (4,739,867) $ (55,496) $ (5,522,620) $ 4,369,360 $ (1,153,260)

129 of 144 Schedule B Annual Capital Fund Transfers by Project for Growth Related Projects Identified in 2014 Development Charges Background Study For the Year Ended December 31, 2015 Net Growth Related Share (Development Charges)

Municipal Contribution Amount Funded by to be Repaid by Municipal Contribution Amount Funded by Development Charges Development Charges (Benefit to Existing / Cost to December Development Charges Collected up to Collected in the Future Grants / Subsidies / 10% Statutory Total Funding to Project Description 31, 2015 Collected During 2015 December 2014 (Note 1) Other Deduction) (Note 2) December 31, 2015

General Services General Government Official Plan Update 191,172 33,561 11,512 14,058 - 132,041 191,172 Development Charges Study 44,851 - 32,926 7,440 - 4,485 44,851 Downtown Master Plan 270,942 - - 5,274 185,325 80,343 270,942 Housing Background Study 73,612 - - 4,535 - 69,077 73,612 Subtotal 580,577 33,561 44,438 31,307 185,325 285,946 580,577

Library (Buildings) South Branch Library Expansion 5,713,686 110,000 450,377 2,700,880 138,888 2,313,541 5,713,686 Azilda Library Branch Expansion 558,222 34,403 161,125 211,416 - 151,278 558,222 Archive Project 584,187 - 72,780 159,372 110,000 242,035 584,187 Mackenzie Library Study 50,625 - - 45,563 - 5,062 50,625 Circulation Materials 1,405,705 - 86,601 1,319,104 1,405,705 Subtotal 8,312,425 144,403 684,282 3,203,832 248,888 4,031,020 8,312,425

Public Safety Communications Infrastructure 12,578,217 26,891 395,629 462,989 304,000 11,388,708 12,578,217

Parks and Recreation (Facilities & Parkland Development) Gerry McCrory Countryside Sports Complex - 2nd Ice Pad 10,375,315 115,000 2,260,753 5,761,232 11,200 2,227,130 10,375,315 Upgrade water lines - Lively Ski Hill 65,275 - 58,748 - - 6,527 65,275 New Accessible Playstructures (HARC, JJSC, Ridgecrest) 583,998 - 347,888 - 197,457 38,653 583,998 Howard Armstrong - 3 New Soccer Fields 586,813 - 528,132 - - 58,681 586,813 Three Outdoor Rink Development 116,571 - 104,914 - - 11,657 116,571 Northern Water Sports Centre 3,902,038 119,708 4,042 136,125 3,377,038 265,125 3,902,038 Splash Parks (Rayside Balfour, Walden and Valley East) 456,891 45,024 366,178 - - 45,689 456,891

Rick McDonald Sports Complex Enhancements 124,487 12,696 48,087 - 56,950 6,754 124,487 New Mini Soccer Field Development: Rotary/Adanac Park/LELC 762,584 - 101,863 - 290,000 370,721 762,584 Chelmsford Passive Park 55,041 9,464 40,073 - - 5,504 55,041 Rotary / Adanac Park BMX Track 598,335 8,042 - - 470,684 119,609 598,335 Outdoor Rink - Azilda 67,084 60,376 - - - 6,708 67,084 Westmount Splash Park 157,859 86,614 - 55,459 - 15,786 157,859 Adanac BMX Track 91,849 - - 82,664 - 9,185 91,849 Moonlight Beach Volleyball Court 61,165 - - 55,049 - 6,116 61,165 Adanac Ski Hill Garage Expansion 128,950 - - 112,905 3,500 12,545 128,950

Ash Street - Water Tank Site Park Development 34,805 - - 31,324 - 3,481 34,805 Marguerite / Gerry Lougheed Park 107,302 - - 96,572 - 10,730 107,302 Bell Park (relating to the purchase of 322 McNaughton Terrace) 62,314 - - 56,082 - 6,232 62,314 Rick MacDonald Complex Seniors Park 85,716 - - 77,144 - 8,572 85,716 Minnow Lake Off Leash Dog Park 77,636 - - 67,488 2,650 7,498 77,636 Hanmer Skateboard Park 115,008 - - 103,507 - 11,501 115,008 James Jerome Sports Complex Renewal Program 3,584,492 - - 291,301 2,505,598 787,593 3,584,492 Bell Park Development (new accessible washroom) 212,781 - - 95,751 - 117,030 212,781 Subtotal 22,414,309 456,924 3,860,678 7,022,603 6,915,077 4,159,027 22,414,309

Cemetery Columbaria Niche Walls (Civic, Valley East and St. Joseph Cemeteries) 149,866 1,929 - 2,513 - 145,424 149,866 Columbaria Niche Walls (Lasalle Cemetery) 7,730 - - 229 - 7,501 7,730 Civic Cemetery - Columbarium 95,902 - 1,452 1,391 - 93,059 95,902 Subtotal 253,498 1,929 1,452 4,133 - 245,984 253,498

Transit Transit Garage 18,098,787 254,072 587,806 2,588,855 8,659,707 6,008,347 18,098,787

Emergency Preparedness (Buildings and Equipment) CLELC Emergency Roadway Access 332,313 - 144,427 - - 187,886 332,313 CLELC Phase II 2,284,795 70,586 189,262 868,219 1,000,000 156,728 2,284,795 Garage for Mobile Command Unit 354,042 - - 318,638 - 35,404 354,042 Subtotal 2,971,150 70,586 333,689 1,186,857 1,000,000 380,018 2,971,150 Total General Services 65,208,963 988,366 5,907,974 14,500,576 17,312,997 26,499,050 65,208,963

130 of 144 Municipal Contribution Amount Funded by to be Repaid by Municipal Contribution Amount Funded by Development Charges Development Charges (Benefit to Existing / Cost to December Development Charges Collected up to Collected in the Future Grants / Subsidies / 10% Statutory Total Funding to Project Description 31, 2015 Collected During 2015 December 2014 (Note 1) Other Deduction) (Note 2) December 31, 2015 Engineered Services Roads and related Property Acquisition (before 2014) 2,828,465 - 1,895,072 933,394 - (1) 2,828,465 Property Acquisition (2014 and after) 1,508,855 - 405,298 1,103,557 - - 1,508,855 Lasalle Notre Dame Intersection Improvements 8,051,462 1,200,678 141,473 661,059 38,630 6,009,622 8,051,462 Lasalle Notre Dame Intersection - Engineering / Property Acqusition / Utilities 2,273,907 - 1,523,518 750,389 - - 2,273,907 MR80 - Valleyview to Donaldson 10,745,020 1,328,072 1,467,924 2,380,238 3,350,401 2,218,385 10,745,020 Maley Drive 5,065,767 - 815,547 3,135,751 - 1,114,469 5,065,767 New Streetlights (2009) 25,001 - 25,001 - - - 25,001 Barry Downe Extension - Route Planning Study 108,185 - 108,185 - - - 108,185 New Streetlights (2010) 77,921 - 77,922.00 - - (1) 77,921 Consulting Services - Future Projects (2010) 300,000 - 150,000 - - 150,000 300,000 Design, Engineering, Property Acquisition 110,000 - 55,000 - - 55,000 110,000 New Streetlights (2011) 31,169 - 31,169 - - - 31,169 Consulting Services - Future Projects (2011) 128,463 - 64,232 - - 64,231 128,463 MR 15 MR80 Intersection Improvements 2,758,476 - - 673,566 64,210 2,020,700 2,758,476 Regent Street from Bouchard to Caswell 3,376,932 - 953,380 - 199,000 2,224,552 3,376,932 New Streetlights (2012) 54,428 - 49,043 5,385 - - 54,428 MR4 from Highway 17 to C. Johnson Road 19,333,459 - - 551,227 16,577,324 2,204,908 19,333,459 Bancroft Drive from Levesque Street to Moonlight Avenue 1,902,968 - - 619,500 354,220 929,248 1,902,968

New Signals - Kelly Lake Road at Copper Street 161,644 - - 161,644 - - 161,644

Lasalle Barry Downe Intersection Improvements 374,027 - - 374,027 - - 374,027 Four Laning MR 80 - Frost to Glenn 6,965,587 - - 3,287,849 1,485,838 2,191,900 6,965,587 New Signals - MR24 at Sixth Ave 172,731 - - 172,731 - - 172,731 New Signals - Regent at Mallards Landing 176,298 - - 176,298 - - 176,298 New Sidewalks on Falconbridge Hwy 277,477 - 92,511 - 184,966 - 277,477 New Traffic Signals - Third Avenue and Kingsway 122,493 - 974 121,519 - - 122,493 Elgin Street Greenway - design 184,851 - - 47,940 65,000 71,911 184,851 MR8 from Highway 144 to Bridge 1,765,373 - - 10,395 1,713,400 41,578 1,765,373 Radar Road from Hydro Road to 4 km East 2,379,942 - - 28,385 2,238,017 113,540 2,379,942 Regent Street from Ida to Loachs Road 2,078,872 - - 16,553 1,996,108 66,211 2,078,872

Champlain Street from Notre Dame to St. Agnes 408,748 - - 81,750 - 326,998 408,748 Official Plan Review - Transportation Study Update 350,258 - - 175,129 - 175,129 350,258 Consulting Services - Future Projects 97,221 - - 96,679 - 542 97,221 Maple Street Combined Sewer Separation 22,591 - - - - 22,591 22,591 New Traffic Signals - St. Anne Road at Radisson Pedestrian Crossing 266,311 - - 134,556 - 131,755 266,311 Second Avenue (Sudbury) Donna Drive to Kenwood Drive 174,740 - - 122,318 - 52,422 174,740 Crean Hill Road from MR4 to Victoria Mine 4,135,193 - - 194,012 3,165,131 776,050 4,135,193

Moonlight Ave from Kingsway to Bancroft Drive 683,429 - - 273,371 - 410,058 683,429 Traffic System Improvements 2015 13,046 - - 13,046 - - 13,046 New Streetlights 2013 64,601 - - 55,306 - 9,295 64,601 New Streetlights 2014 56,250 - - 56,514 - (264) 56,250 New Streetlights 2015 37,523 - - 37,523 - - 37,523 Subtotal 79,649,684 2,528,750 7,856,249 16,451,611 31,432,245 21,380,829 79,649,684

Water Infrastructure Master Plan 425,955 3,406 20,036 2,420 - 400,093 425,955 New Valley Wells 7,195,171 266,254 - 3,179,325 - 3,749,592 7,195,171

Moonlight Avenue - Bancroft Drive to Kingsway 808,478 - - 69,114 - 739,364 808,478 Wanapitei Alternate Trunk - Preliminary Design Geotechnical Study 240,390 - 17,782 6,782 - 215,826 240,390 Regent Street - Bouchard to Walford and Bouchard - Regent to Southview 2,152,803 (969) 124,273 60,732 - 1,968,767 2,152,803 Kelly Lake Road - WWTP to Copper Street 909,358 - 52,084 25,654 - 831,620 909,358 Robinson Drive - Southview Drive to Kelly Lake Road 872,692 - 24,156 50,448 - 798,088 872,692 System Improvements - Development Related 579,505 - - 579,505 - - 579,505 Subtotal 13,184,352 268,691 238,331 3,973,980 - 8,703,350 13,184,352

Waste Water BioSolids Management Facility 69,901,584 - - 8,179,631 11,475,646 50,246,307 69,901,584 Walden WWTP Expansion - Design/Admin/Construction 594,171 39,222 - 188,127 - 366,822 594,171 WWTP Upgrades for Azilda/Chelmsford Areas 449,904 20,261 - 11,423 - 418,220 449,904 Belanger Lift Station Design - Chelmsford 11,490 1,155 - 569 - 9,766 11,490 System Improvements - Development Related 838,821 261,598 - 577,223 - - 838,821 Infrastructure Master Plan 425,955 7,310 25,141 - - 393,504 425,955 Sudbury WWTP 26,323,565 441,644 707,646 9,144,992 - 16,029,283 26,323,565 Lively / Walden Enviornmental Assessment 422,905 - 104,620 56,084 - 262,201 422,905 Subtotal 98,968,395 771,190 837,407 18,158,049 11,475,646 67,726,103 98,968,395

Drains Tributary 8A 1,266,901 44,526 98,624 48,576 500,000 575,175 1,266,901 Lake Nepawhin Stormwater Treatment Station 4,819,250 157,345 45,531 1,002,245 - 3,614,129 4,819,250 Minnow Lake Stormwater Treatment Station 5,805 - - 581 - 5,224 5,805 Capreol Storm Drainage Improvements - Phase 1 8,667 - - 867 - 7,800 8,667 Miscellaneous Storm Sewer Improvements 5,399 - - 540 - 4,859 5,399 Miscellaneous Consulting Fees 181,718 - - 18,172 - 163,546 181,718 Still Lake Storm Water Management Improvement 101 - - 10 - 91 101 Jacobsen - Cavrzan Storm Sewer 408 - - 41 - 367 408 Sub-watershed Planning 4,914 - - 3,686 - 1,228 4,914 Mountain Street Storm Outlet 451,033 - - 86,036 - 364,997 451,033 Rockwood Storm Sewer 805,145 - - 80,514 - 724,631 805,145 Subtotal 7,549,341 201,871 144,155 1,241,268 500,000 5,462,047 7,549,341

Total Engineered Services 199,351,772 3,770,502 9,076,142 39,824,908 43,407,891 103,272,329 199,351,772

Total 264,560,735 4,758,868 14,984,116 54,325,484 60,720,888 129,771,379 264,560,735

Note - The projects identified above are for projects with development charges collected and transferred during 2015 and/or earlier years. Note 1 - The amount to be repaid by development charges collected in the future may vary based upon limitations under DC Act, actual growth forecast, exemptions, final costs, growth related portion of these projects and timelines (will be collected from 2016 to 2023 and post 2023). Note 2 - Total Municipal Contribution includes lost revenue of approximately $11 million as the result of the phase in of the calculated DC rates in the 2009 DC Background Study.

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Presented To: City Council For Information Only Presented: Tuesday, May 31, 2016 Report Date Wednesday, May 11, Parks Section 50 - Treasurer's Annual Financial 2016 Statement Type: Correspondence for Information Only

Resolution Signed By For Information Only

Report Prepared By Apryl Lukezic Co-ordinator of Budgets Digitally Signed May 11, 16 Purpose: Recommended by the Department In late 2015, the Province amended the Planning Act to now Ed Stankiewicz require the City Treasurer to present an annual financial Acting Chief Financial Officer/City statement about the account where all funds received from Treasurer Digitally Signed May 17, 16 parkland dedication (ie. 2% and 5% cash in lieu). Recommended by the C.A.O. Kevin Fowke Annual Financial Statement: Acting Chief Administrative Officer Digitally Signed May 17, 16

January 1, 2015 balance $945,585 Interest income earned $19,429 New deposits received $92,968 Expenses incurred: ($21,965) December 31, 2015 balance $1,036,017

The expenses incurred during 2015 that were funded from Parks Section 50 included the following: 1. Laurentian Track $2,089 2. Green Space Adjustment ($124) 3. Long Lake Park – Land Acquisition $20,000 (Note 1) Total $21,965

Note 1 – Total costs for the acquisition of Long Lake Public School for a future Long Lake/Kivi Park was $269,383 as of December 31, 2015. The costs were funded by a donation of $245,000 from the Clifford and Lily Fielding Charitable Foundation and remainder from this Reserve Fund.

132 of 144 There are the following commitments in this reserve fund for the following: 1. Long Lake Park $159,275 2. Laurentian Track $46,682 3. Bell Park Splash Pad $50,000 (Note 2) 4. Purchase of Parkland $97,768 (Note 3) 5. Nature’s Have Subdivision Phase 1 (St. Michel) $9,000 (Note 4) 6. Pinecrest Gardens Phase 1 $12,000 (Note 4) 7. Ramsey Lake Road Property $272,500 8. Green Space (as per Green Space Advisory Panel) $105,170 Total Commitments $752,395

Note 2 – Funds were set aside in the 2011 Capital Budget in relation to an ACT Partnership to install a new splash park at Bell Park. However, the partnership/application for grant funding were not successful, so the funds have since been cancelled for this splash park since December 31, 2015 and can be used for future projects.

Note 3 – In accordance with by-law 2010-158, funds from the sale of surplus parkland would be deposited in this Reserve Fund. Fifty percent of the funds from any particular sale will be directed towards acquisition of parkland based on the adopted priority list. The other fifty percent of the funds from any particular sale will be directed towards acquisition of parkland or park development in the ward in which the sale was made.

Note 4 – Represents a deposit towards developing the parkland at Nature’s Haven subdivision and Pinecrest Gardens Subdivision, respectively. This deposit will be returned to the developer once conditions around developing the parkland have been fulfilled.

Conclusion: This report is to meet new annual requirements of the Planning Act to provide Council with a financial statement of this reserve fund.

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Presented To: City Council Request for Decision Presented: Tuesday, May 31, 2016 Report Date Wednesday, May 11, Emergency Services Committee - Appointments 2016 Type: Managers' Reports

Resolution Signed By THAT the City of Greater Sudbury appoints Councillors _____, _____, _____, _____, _____, _____, and _____ to the Emergency Services Committee for the term of office. Report Prepared By Brigitte Sobush Deputy City Clerk Digitally Signed May 11, 16 Background Recommended by the Department Caroline Hallsworth At its regular scheduled meeting of May 10, 2016, Council read Executive Director, Administrative and passed By-law 2016-82. This By-law amended the City of Services/City Clerk Digitally Signed May 11, 16 Greater Sudbury's Procedure By-law 2011-235 to create an Emergency Services Committee as a Standing Committee of Recommended by the C.A.O. Kevin Fowke Council. Acting Chief Administrative Officer Digitally Signed May 11, 16 In accordance with Article 39A of the City of Greater Sudbury's Procedure By-law 2011-235, the membership of the Emergency Services Committee "shall be composed of a minimum of five and a maximum of seven Members of Council". The process of making the appointments is detailed in Articles 33 and 37 of the Procedure By-Law. Members may nominate themselves or other members of Council to serve on Committees. Each member who is nominated will be asked if they wish to accept or decline the nomination. Where the number of councillors nominated matches the number of positions to be filled, the resolution will be presented to appoint the member. If there are more councillors who are interested in the committee than there are positions available, a simultaneous written recorded vote will be used to select the members.

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Presented To: City Council For Information Only Presented: Tuesday, May 31, 2016 Report Date Tuesday, May 17, 2016 2016 Tax Rates - Business Improvement Areas Type: By-Laws By-Law: 2016-85F

Resolution Signed By For Information Only

Report Prepared By Ed Stankiewicz Policy Implications Acting Chief Financial Officer/City Treasurer There is no budget impact, as the City collects the levied Digitally Signed May 17, 16 amounts, and remits the funds to each Business Improvement Recommended by the C.A.O. Area. Kevin Fowke Acting Chief Administrative Officer Background Digitally Signed May 18, 16

The Flour Mill Business Improvement Area (BIA) and Downtown Sudbury BIA have passed their budgets and levies and are requesting Council's approval of same, together with the corresponding tax rate bylaws.

2016 Operating Budgets The 2016 tax levy for the Flour Mill BIA in the amount of $13,000 is before Council for approval and a copy of the minutes approving this budget is attached for information. The 2016 levy request for Downtown Sudbury BIA is also before Council for approval. The 2016 budget provides for a levy of $510,205 and a copy of this request is attached. The City will provide 75% of the levy to the respective BIA's on June 28, 2016 with the remaining 25% to be provided on July 28, 2016.

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2016 Tax Rates The following reflects the BIA tax rates for the properties in the Flour Mill BIA:

Commercial and Industrial Occupied 0.065648% Commercial and Industrial Vacant 0.045954%

The following reflects the BIA tax rates for the Downtown Sudbury BIA:

Commercial and Industrial Occupied 0.397666% Commercial and Industrial Vacant 0.278366%

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Presented To: City Council For Information Only Presented: Tuesday, May 31, 2016 Report Date Tuesday, May 17, 2016 2016 Tax Rates Type: By-Laws By-Law: 2016-87F

Resolution Signed By For Information Only

Report Prepared By Ed Stankiewicz Background Acting Chief Financial Officer/City Treasurer Tax Rates Digitally Signed May 17, 16 Tax rates have been developed based on the different service Recommended by the C.A.O. Kevin Fowke areas and the tax policy recommendations approved Acting Chief Administrative Officer by City Council. The fire and transportation rates will be specific Digitally Signed May 18, 16 to the service level received in each area. A general rate will apply to all taxpayers. Schedule "A" reflects the tax rates for all service areas by class based on the returned tax roll and an approved municipal levy of $238,986,620.

Impact of Taxes Based on the property tax policy recommendations, the following reflects the impact to the residential class in each service area. The tax increases for each class are based on the average property class valuation increase from 2015 to 2016 (i.e. residential 2015 CVA $219,000 - 2016 CVA $230,000) resulting from reassessment. The tax impact is inclusive of education taxes.

Career/Urban Composite/Commuter Volunteer/Commuter Volunteer

2015 Taxes $3,067 $2,881 $2,786 $2,701

2016 Taxes $3,194 $2,990 $2,890 $2,804

Tax Increase $127 $109 $104 $103

% Increase 4.1% 3.8% 3.7% 3.8%

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Due Dates The final due dates for all classes have been set for June 28, 2016 and July 28, 2016.

141 of 144 2016 Final Tax Rates for all Municipal Purposes (all figures in the form of %'s)

Fire Rate Transportation Rate Career/Urban Composite/ Volunteer/ Volunteer Property Description General Career Composite Volunteer Urban Commuter Area Commuter Area Commuter Area Area

Residential/New Multi-Res 0.972657 0.147957 0.101661 0.058402 0.080187 0.037518 1.200801 1.111836 1.068577 1.031059 Multiple Residential 2.098400 0.319201 0.219322 0.125996 0.172995 0.080940 2.590596 2.398662 2.305336 2.224396 Commercial Occupied 2.036946 0.317104 0.217881 0.125167 0.171858 0.080408 2.525908 2.335235 2.242521 2.162113 Commercial Excess Land 1.425862 0.221973 0.152516 0.087617 0.120301 0.056286 1.768136 1.634664 1.569765 1.513479 Commercial Vacant Land 1.425862 0.221973 0.152516 0.087617 0.120301 0.056286 1.768136 1.634664 1.569765 1.513479 Industrial Occupied 2.985491 0.464771 0.319343 0.183455 0.251887 0.117852 3.702149 3.422686 3.286798 3.168946 Industrial Excess Land 1.940569 0.302100 0.207573 0.119246 0.163727 0.076604 2.406396 2.224746 2.136419 2.059815 Industrial Vacant Land 1.940569 0.302100 0.207573 0.119246 0.163727 0.076604 2.406396 2.224746 2.136419 2.059815 Large Industrial Occupied 3.383892 0.526791 0.361957 0.207936 0.285501 0.133579 4.196184 3.879428 3.725407 3.591828 Large Industrial Excess Land 2.199530 0.342414 0.235271 0.135159 0.185575 0.086827 2.727519 2.521628 2.421516 2.334689 Pipelines 2.177144 0.331179 0.227553 0.130723 0.179486 0.083978 2.687809 2.488675 2.391845 2.307867 Farm 0.243164 0.036989 0.025414 0.014600 0.020047 0.009380 0.300200 0.277958 0.267144 0.257764 Managed Forests 0.243164 0.036989 0.025414 0.014600 0.020047 0.009380 0.300200 0.277958 0.267144 0.257764

Fire Area Rate Career - this rate is applied to properties in the former City of Sudbury Composite - this rate is applied to the properties in the former City of Valley East Volunteer - this rate is applied to all other areas of the City of Greater Sudbury

Transportation Rate Urban - this rate applies to properties in the former City of Sudbury Commuter Rate - this rate applies to all other areas of the City of Greater Sudbury with the exception of the formerly Unorganized areas No Rate - applies to formerly Unorganized areas

142 of 144 WHEREAS Municipalities are governed by the Ontario Municipal Act, 2001; AND WHEREAS the City of Greater Sudbury has established Vision, Mission and Values that give direction to staff and City Councillors; AND WHEREAS City Council and its associated boards are guided by a Code of Ethics, as outlined in Appendix B of the City of Greater Sudbury’s Procedure Bylaw, most recently updated in 2011; AND WHEREAS the City of Greater Sudbury official motto is “Come, Let Us Build Together,” and was chosen to celebrate our city’s diversity and inspire collective effort and inclusion; THEREFORE BE IT RESOLVED THAT Council for the City of Greater Sudbury approves, adopts and signs the following City of Greater Sudbury Charter to complement these guiding principles:

As Members of Council, we hereby acknowledge the privilege to be elected to the City of Greater Sudbury Council for the 2014-2018 term of office. During this time, we pledge to always represent the citizens and to work together always in the interest of the City of Greater Sudbury. Accordingly, we commit to: • Perform our roles, as defined in the Ontario Municipal Act (2001), the City’s bylaws and City policies; • Act with transparency, openness, accountability and dedication to our citizens, consistent with the City’s Vision, Mission and Values and the City official motto; • Follow the Code of Ethical Conduct for Members of Council, and all City policies that apply to Members of Council; • Act today in the interest of tomorrow, by being responsible stewards of the City, including its finances, assets, services, public places, and the natural environment; • Manage the resources in our trust efficiently, prudently, responsibly and to the best of our ability; • Build a climate of trust, openness and transparency that sets a standard for all the City’s goals and objectives; • Always act with respect for all Council and for all persons who come before us; • Ensure citizen engagement is encouraged and promoted; • Advocate for economic development, encouraging innovation, productivity and job creation; • Inspire cultural growth by promoting sports, film, the arts, music, theatre and architectural excellence; • Respect our historical and natural heritage by protecting and preserving important buildings, landmarks, landscapes, lakes and water bodies; • Promote unity through diversity as a characteristic of Greater Sudbury citizenship; • Become civic and regional leaders by encouraging the sharing of ideas, knowledge and experience; • Work towards achieving the best possible quality of life and standard of living for all Greater Sudbury residents;

143 of 144 ATTENDU QUE les municipalités sont régies par la Loi de 2001 sur les municipalités (Ontario); ATTENDU QUE la Ville du Grand Sudbury a élaboré une vision, une mission et des valeurs qui guident le personnel et les conseillers municipaux; ATTENDU QUE le Conseil municipal et ses conseils sont guidés par un code d’éthique, comme l’indique l’annexe B du Règlement de procédure de la Ville du Grand Sudbury dont la dernière version date de 2011; ATTENDU QUE la devise officielle de la Ville du Grand Sudbury, « Ensemble, bâtissons notre avenir », a été choisie afin de célébrer la diversité de notre municipalité ainsi que d’inspirer un effort collectif et l’inclusion;

QU’IL SOIT RÉSOLU QUE le Conseil de la Ville du Grand Sudbury approuve et adopte la charte suivante de la Ville du Grand Sudbury, qui sert de complément à ces principes directeurs, et qu’il y appose sa signature:

À titre de membres du Conseil, nous reconnaissons par la présente le privilège d’être élus au Conseil du Grand Sudbury pour le mandat de 2014-2018. Durant cette période, nous promettons de toujours représenter les citoyens et de travailler ensemble, sans cesse dans l’intérêt de la Ville du Grand Sudbury. Par conséquent, nous nous engageons à : • assumer nos rôles tels qu’ils sont définis dans la Loi de 2001 sur les municipalités, les règlements et les politiques de la Ville; • faire preuve de transparence, d’ouverture, de responsabilité et de dévouement envers les citoyens, conformément à la vision, à la mission et aux valeurs ainsi qu’à la devise officielle de la municipalité; • suivre le Code d’éthique des membres du Conseil et toutes les politiques de la municipalité qui s’appliquent à eux; • agir aujourd’hui pour demain en étant des intendants responsables de la municipalité, y compris de ses finances, biens, services, endroits publics et du milieu naturel; • gérer les ressources qui nous sont confiées de façon efficiente, prudente, responsable et de notre mieux; • créer un climat de confiance, d’ouverture et de transparence qui établit une norme pour tous les objectifs de la municipalité; • agir sans cesse en respectant tous les membres du Conseil et les gens se présentant devant eux; • veiller à ce qu’on encourage et favorise l’engagement des citoyens; • plaider pour le développement économique, à encourager l’innovation, la productivité et la création d’emplois; • être une source d’inspiration pour la croissance culturelle en faisant la promotion de l’excellence dans les domaines du sport, du cinéma, des arts, de la musique, du théâtre et de l’architecture; • respecter notre patrimoine historique et naturel en protégeant et en préservant les édifices, les lieux d’intérêt, les paysages, les lacs et les plans d’eau d’importance; • favoriser l’unité par la diversité en tant que caractéristique de la citoyenneté au Grand Sudbury; • devenir des chefs de file municipaux et régionaux en favorisant les échanges d’idées, de connaissances et concernant l’expérience; • viser l’atteinte de la meilleure qualité et du meilleur niveau de vie possible pour tous les résidents du Grand Sudbury. 144 of 144