CITY COUNCIL AGENDA City Council Meeting Tuesday, May 31, 2016 Council Chamber, Tom Davies Square, 4:00 p.m. CLOSED SESSION, COMMITTEE ROOM C-11 6:00 p.m. OPEN SESSION, COUNCIL CHAMBER Council and Committee Meetings are accessible. For more information regarding accessibility, please call 3-1-1 or email [email protected]. ROLL CALL DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Resolution to move to Closed Session to deal with one (1) Labour Relations / Employee Negotiations matter regarding collective bargaining and one (1) Personal Matters (Identifiable Individual(s)) / Labour Relations / Employee Negotiations regarding a Labour Relations Update, in accordance with the Municipal Act, 2001, S.239(2)(b)(d). (RESOLUTION PREPARED) RECESS MOMENT OF SILENT REFLECTION ROLL CALL DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 1 of 144 CITY COUNCIL (2016-05-31) PRESENTATIONS 1. Report dated May 17, 2016 from the General Manager of Assets, Citizen and Leisure 21 - 21 Services regarding Transit Wayfinding. (ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY) (This presentation will provide information regarding Transit Wayfinding.) 2. Report dated May 11, 2016 from the General Manager of Health and Social Services 22 - 27 regarding Pioneer Manor Bed Redevelopment. (ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY) Brenda Loubert, Director, North East Centre of Excellence for Seniors' Health Rob Blackwell, General Manager of Health and Social Services (Under the Ministry of Health and Long-Term Care’s Enhanced Long-Term Care Home Renewal Strategy, Pioneer Manor is required to redevelop B and C classified beds to an A standard. The Home has 122 permanent long stay beds and 27 temporary licenced beds that fall within this category.) MATTERS ARISING FROM THE CLOSED SESSION Deputy Mayor Sizer will rise and report any matters discussed during the Closed Session. Council will then consider any resolutions emanating from the Closed Session. MATTERS ARISING FROM THE PLANNING COMMITTEE May 9, 2016 Council will consider, by way of one resolution, resolutions PL2016-83 to PL2016-87 all of which are found at: http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=985&itemid=rec. Any questions regarding these resolutions should be directed to Councillor Cormier, Chair, Planning Committee. (RESOLUTION PREPARED) MATTERS ARISING FROM FINANCE AND ADMINISTRATION COMMITTEE MAY 17, 2016 Council will consider, by way of one resolution, resolutions FA2016-17 to FA2016-20, all of which are found at: https://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=969&itemid=rec. Any questions regarding the resolutions should be directed to Councillor Jakubo, Chair, Finance and Administration Committee. 2 of 144 CITY COUNCIL (2016-05-31) (RESOLUTION PREPARED) CONSENT AGENDA (For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.) ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA (RESOLUTION PREPARED FOR ITEMS C-1 TO C-12) MINUTES C-1. Planning Committee Minutes of April 25, 2016 28 - 38 (RESOLUTION PREPARED - MINUTES ADOPTED) C-2. City Council Minutes of April 26, 2016 39 - 52 (RESOLUTION PREPARED - MINUTES ADOPTED) C-3. City Council Minutes of May 10, 2016 53 - 76 (RESOLUTION PREPARED - MINUTES ADOPTED) C-4. Special Council Minutes, May 10, 2016 77 - 78 (RESOLUTION PREPARED - MINUTES ADOPTED) ROUTINE MANAGEMENT REPORTS C-5. Report dated May 11, 2016 from the Executive Director, Administrative Services/City 79 - 80 Clerk regarding 2016 Council/Committee Meeting Schedule - Amendment. (RESOLUTION PREPARED) (This report outlines the amendments to the 2016 Council/Committee Meeting Schedule.) C-6. Report dated May 17, 2016 from the Acting Chief Financial Officer/City Treasurer 81 - 83 regarding Contract Awards Exceeding $50,000 - February & March 2016. (RESOLUTION PREPARED) (This report summarizes the Contract Awards resulting from the Bid Solicitations.) 3 of 144 CITY COUNCIL (2016-05-31) C-7. Report dated May 2, 2016 from the Acting Chief Financial Officer/City Treasurer 84 - 84 regarding Write Off - N.I.M. Disposals Limited. (RESOLUTION PREPARED) (Report to obtain council approval to write off balance of N.I.M. Disposals Limited.) C-8. Report dated April 27, 2016 from the Acting Chief Financial Officer/City Treasurer 85 - 85 regarding Write Off -1211250 Ontario Inc. (RESOLUTION PREPARED) (Report to obtain council approval to write off balance of Zio's - Transit.) CORRESPONDENCE FOR INFORMATION ONLY C-9. Report dated May 4, 2016 from the Acting Chief Financial Officer/City Treasurer 86 - 114 regarding 2016 First Quarter Statement of Council Expenses. (FOR INFORMATION ONLY) (This report discloses an itemized statement of the first quarter expenses in accordance with the Payment of Expenses for Members of Council and Municipal Employees of the City of Greater Sudbury By-law.) C-10. Report dated May 4, 2016 from the Acting Chief Financial Officer/City Treasurer 115 - 126 regarding Public Disclosure of Employee Travel Expenses. (FOR INFORMATION ONLY) (In accordance with the City's by-law 2016-16F Payment of Expenses for Members of Council & Municipal Employees, the City of Greater Sudbury provides information quarterly regarding travel expenses for Municipal Employees.) C-11. Report dated May 17, 2016 from the Acting Chief Financial Officer/City Treasurer 127 - 131 regarding Development Charges - Treasurer's Annual Statement. (FOR INFORMATION ONLY) (Pursuant to Section 43 of the Development Charges Act, the Treasurer shall furnish to Council a financial statement relating to the Development Charges By-law and reserve funds.) C-12. Report dated May 11, 2016 from the Acting Chief Financial Officer/City Treasurer 132 - 133 regarding Parks Section 50 - Treasurer's Annual Financial Statement. (FOR INFORMATION ONLY) (To provide an annual financial statement of the Parks Section 50 Reserve Fund in accordance with the Planning Act.) REGULAR AGENDA MANAGERS' REPORTS R-1. Report dated May 11, 2016 from the Executive Director, Administrative Services/City 134 - 134 Clerk regarding Emergency Services Committee - Appointments. (RESOLUTION PREPARED) 4 of 144 CITY COUNCIL (2016-05-31) (This report outlines the process to appoint Members of Council to the newly created Emergency Services Standing Committee of Council.) BY-LAWS Draft by-laws are available for viewing by members of the public in the Clerk's Services Department on the day of the meeting. Approved by-laws are publically posted with the meeting agenda on the day after passage. The following By-Laws will be read and passed: 2016-84 A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at Its Meeting of May 31st, 2016 2016-85F A By-law of the City of Greater Sudbury to Levy a Special Charge upon Properties 135 - 139 in the Central Business District Improvement Area Assessed for Commercial and Industrial Taxes to Provide for the Purposes of the Downtown Sudbury Board of Management for the Year 2016 (This By-law implements the levy necessary to support the approved Business Improvement Area’s budget.) Report dated May 17, 2016 from the Acting Chief Financial Officer/City Treasurer regarding 2016 Tax Rates - Business Improvement Areas. 2016-86F A By-Law of the City of Greater Sudbury to Levy a Special Charge upon Properties in the Flour Mill Improvement Area Assessed for Commercial and Industrial Taxes to Provide for the Purposes of the Board of Management of the Flour Mill Improvement Area for the Year 2016 Refer to report under By-law 2016-85F (This by-law implements the levy necessary to support the approved Business Improvement Area’s budget.) 2016-87F A By-Law of the City of Greater Sudbury to Levy the Rates of Taxation for City 140 - 142 Purposes and Set Due Dates for the Year 2016 (This by-law sets out the 2016 municipal tax rates for the City of Greater Sudbury establishing due dates for final instalments.) Report dated May 17, 2016 from the Acting Chief Financial Officer/City Treasurer regarding 2016 Tax Rates. 2016-88F A By-Law of the City of Greater Sudbury to Adopt the Provincial Tools for 2016 Property Tax Policy Finance and Administration Committee Resolution #FA2016-18 (This by-law adopts tools in accordance with the report presented to the Finance and Administration Committee on May 16, 2016.) 5 of 144 CITY COUNCIL (2016-05-31) 2016-89F A By-Law of the City of Greater Sudbury to Establish ‘Clawback’ Percentages for the 2016 Taxation Year for the Commercial, Industrial, and Multi-Residential Property Tax Classes Finance and Administration Committee Resolution #FA2016-19 (This By-law establishes clawback percentages in accordance with the report presented to the Finance and Administration Committee on May 16, 2016.) 2016-90F A By-Law of the City of Greater Sudbury to Set Tax Ratios for the Year 2016 Finance and Administration Committee Resolution #FA2016-17 (This By-law