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Association of Yukon Communities Board of Directors Meeting Westmark Whitehorse Whitehorse, Yukon 8 December 2012 MINUTES

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Association of Yukon Communities Board of Directors Meeting Westmark Whitehorse Whitehorse, Yukon 8 December 2012 MINUTES Association of Yukon Communities Board of Directors Meeting Westmark Whitehorse Whitehorse, Yukon 8 December 2012 MINUTES In Attendance: Executive and Directors Mayor Elaine Wyatt - President Mayor Wayne Potoroka – 1st Vice-President Councillor Betty Irwin – 2nd Vice-President Mayor Dan Curtis - Whitehorse Councillor John Streicker - Whitehorse Councillor Tara Wheeler – Carmacks Councillor Cynthia Kearns –Watson Lake Mayor George Nassiopoulos – Haines Junction Mayor Clara Jules – Teslin Mayor Scott Bolton – Mayo Councillor Bill Kendrick – Dawson City Councillor Perry Savoie – Marsh Lake LAC Members CAO Cory Bellmore – Carmacks CAO Jeff Renaud – Dawson City CAO Michael Riseborough – Haines Junction Councillor Denise Johnston - Teslin Staff Paul Gudaitis – Executive Director Laura Eby – Manager of Operations Absent: Directors Mayor Heather Campbell - Faro Mayor Richard Durocher – Watson Lake Associate Members Councillor Peter Percival – Hamlet of Mount Lorne LAC Board of Director’s Meeting – Whitehorse, Yukon December 8, 2012 Page 1 of 9 Councillor Dan Kemble – South Klondike LAC Councillor Martin Luehmann – Ibex Valley LAC Chief Math’ieya Alatini – Kluane First Nation Councillor Paul Dabbs – Tagish LAC 1. Call to Order – Elaine Wyatt After a 911 services outside Whitehorse presentation by Jim Regimbal and Clive Sparks - Yukon Fire Chiefs Association, followed by a Tourism Industry Association of the Yukon presentation by Neil Hartling and John Robertson, the meeting was called to order at 10:17 a.m. President Elaine Wyatt welcomed everyone to Whitehorse. 2. Adoption of Agenda – Elaine Wyatt Motion BD12-030 THAT the Agenda be adopted as presented. Moved by: George Nassiopoulos Seconded by: John Streicker Carried 3. Adoption of the Minutes from the September 15, 2012 Board Meeting Motion BD12-031 THAT the Minutes of the September 15, 2012 Board Meeting be adopted as presented. Moved by: John Streicker Seconded by: George Nassiopoulos Carried 4. President’s Report– Elaine Wyatt Members were directed to the report provided. President Elaine Wyatt (President Wyatt) thanked everyone for the condolences. She noted that the office space purchase agreement.is more than expected and that she will be meeting with the realtors next week. President Wyatt noted she met with Minister Taylor and received an update on the comprehensive municipal grant (CMG). She also noted she met with Minister Dixon and Minister Taylor regarding landfills and the challenges each community has. A landfill committee was discussed and agreed that YG would appoint 3 members and AYC would appoint 3 members to the group. President Wyatt noted that AYC was invited to a round table that was being hosted by Minister Aglukkaq on the World Executive Council for Arctic Development, a written submission was drafted by the remote and Northern Forum as well as the FCM board and submitted to Minister Aglukkaq. President Wyatt noted that the president of Federation of Canadian Municipalities (FCM) Karen Liebovici is interested in coming to the Yukon for AYCs next board meeting in March. Board of Director’s Meeting – Whitehorse, Yukon December 8, 2012 Page 2 of 9 President Wyatt noted she spoke with Minister Flaherty and stressed that recreational infrastructure in the north is not a luxury but a necessity. He indicated that he would keep in touch with her regarding any further developments. President Wyatt noted she met with Ryan Leef in Ottawa and did bring up the parks issue as well as the closing of the Revenue Canada office in Whitehorse. President Wyatt noted that AYC’s contribution increase request to YG was denied. Executive Director Paul Gudaitis (ED Gudaitis) noted that he and President Wyatt discussed their concerns with Minister Taylor about the asset management and the costs involved to the communities. Motion BD12-032 THAT the Presidents report be adopted as presented. Moved by: Tara Wheeler Seconded by: Clara Jules Carried 5. Executive Director’s Report- Paul Gudaitis Members were directed to the report provided. ED Gudaitis noted he is involved in several working groups including the oil fired appliance working group. He advised members that he advocated for recommendations to be reflective of community needs. ED Gudaitis noted he is involved in the Community Profiles Working Group who are working on a new community profiles website and expect it to go live in March 2013. ED Gudaitis indicated he is the AYC rep on the Governance Committee on Water and Waste Water Operator Program and they are working to establish local capacity for ongoing training. ED Gudaitis noted that he is part of the Land Titles Working Group and the intention is to develop a better Land Titles Act. ED Gudaitis noted that Minister Taylor and Minister Dixon were both supportive of the landfill working group and they expect to form the group in December, start work in January and complete the working group in March 2013. ED Gudaitis noted the FCM AGM is in May-June of 2013 and encouraged everyone to consider going as he plans to have a Yukon hospitality suite. Mayor George Nassiopoulos (Mayor Nassiopoulos) asked what the solution was from the oil fired working group regarding technicians in the communities, ED Gudaitis responded they are looking at saving costs by sending technicians when there are several oil fired appliances to be fixed/updated. Mayor Clara Jules (Mayor Jules) noted she feels the Yukon College should be training locals in each community. ED Gudaitis indicated the Yukon College is working on developing new training in the communities. Mayor Nassiopoulos would like the AYC board to consider allocating AYC funds to training for municipal staff regarding water and waste water. Board of Director’s Meeting – Whitehorse, Yukon December 8, 2012 Page 3 of 9 Motion BD12-33 THAT the Executive Directors report be adopted as presented. Moved by: John Streicker Seconded by: Wayne Potoroka Carried 6. Committee Reports 6.1 Finance: 6.1.1 Reports to August 31, 2012 – Laura Eby Members were directed to the reports provided. After some discussion the financials were accepted as presented. President Wyatt noted she will contact Ibex Valley regarding their membership dues. She also noted she plans to start community tours in January 2013. Motion BD12-34 To accept the November 30, 2012 Year-to-date Financial Statements. Moved by: George Nassiopoulos Seconded by: Tara Wheeler Carried 6.1.2 Provisional Budget 2013 – Laura Eby Members were directed to the provisional budget provided. Laura Eby noted there were still a few unknowns in the budget as it was not yet clear where the AYC office may move to. Mayor Nassiopoulos suggested the board entertain the idea of reducing membership fees if the AYC continues to have a surplus. After some discussion regarding the new CMG and transfer payments it was noted that AYC will invoice membership fees at 1% of the CMG only NOT including the fire supplement. It was recommended to accept the provisional budget so that the AYC office can continue operations, and provide a revised budget at the March board meeting. Motion BD12-35 To accept the 2013 provisional budget as presented. Moved by: Wayne Potoroka Seconded by: George Nassiopoulos Carried 6.2 Community Training Trust Society(CTTS) – Tara Wheeler Councillor Tara Wheeler (Councillor Wheeler) noted the board has welcomed four new directors Angie Charlebois, Stan Westby, Tracy Burns and Joann Aird. She noted that CTTS has a new contribution agreement for 50K for the 2012/2013 year and to date CTTS has received half. Councillor Wheeler noted the board will meet again next week Board of Director’s Meeting – Whitehorse, Yukon December 8, 2012 Page 4 of 9 and has several applications to consider. She noted CTTS continues to receive more and more applications from First Nations. 1st Vice president Wayne Potoroka (1st VP Potoroka) suggested that letters be sent to the First Nations to invite them to be members of the AYC. 6.3 OTOF Committees Progress & Community Affairs Update Carolyn Moore noted that community affairs will be getting a new advisor- Kirstin Mueller. CMG Anthony DeLorenzo provided a CMG update. He noted that the draft regulations were given to the CAO’s December 7, 2012 and there will be a phone conference briefing on December 13, 2012. He encouraged CAO’s to play around with the calculations and ask any questions they may have. He noted the deadline for feedback will be December 21, 2012, unless otherwise indicated. 1st VP Potoroka asked how the process transpired from YG taking over the fire departments, to providing a supplement, to providing a 50k supplement each year for 5 years. Anthony DeLorenzo suggested different solutions were derived from the original announcement in 2010. MARC Carolyn Moore noted that AYC has appointed a new member (Councillor John Streicker) to the municipal act review committee (MARC) and they will be meeting again in January 2013. They hope to have issues brought to the AGM in May. Implementation Committee 2nd Vice president Betty Irwin (2nd VP President) noted the Implementation Committee hasn’t met in a while but will be meeting again in January, and will further update the board in March. 7. Old Business – Projects update 7.1. Office Space – Paul Gudaitis President Wyatt noted the purchase agreement price was higher than anticipated, so she will meet with the realtors next week to discuss options. If the realtor does not reduce the price then ED Gudaitis will look at other options to buy or lease. Mayor Dan Curtis suggested that the president and ED talk to the developer, and offered to go to the meeting with them. Councillor John Streicker suggested they ask to reduce the overall square footage. Break at 12:00 pm Reconvened at 12:30 pm. Board of Director’s Meeting – Whitehorse, Yukon December 8, 2012 Page 5 of 9 After lunch, some discussion revolved around signing authorities, and previous motions and resolutions regarding the purchase.
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