Aug. 16, 2021: Public Works Committee Agenda
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- 35 - Public Works Committee Agenda Council Chamber, Leduc County Centre, Nisku, AB Monday, September 13, 2021 1. Order – 1:30 p.m. 2. Adoption of agenda 3. Adoption of previous minutes - Monday, August 16, 2021 √ 4. Public presentations a) 5. Department reports and recommendations a) General i) Current open files update Re: 101-21, 093-21, 086-21, 053-21 √ Des Mryglod ii) 2022 Public Works Committee meeting dates √ Des Mryglod b) Utilities i) Hamlet wastewater system connections √ Dean Downey c) Engineering i) d) Road Operations i) DRAFT 2022 gravelling program √ Darrell Stone 6. In-camera - in accordance with the Freedom of Information and Protection of Privacy Act (FOIP) a) 7. Information items a) PWC actions items list Re: 106-21 √ Des Mryglod b) Department activity report Re: 107-21 √ Des Mryglod c) Household hazardous waste funding Re: 110-21 √ Des Mryglod d) Edmonton Metropolitan Region Board solid waste collaborative √ Des Mryglod action plan e) Edmonton Metropolitan Region Board stormwater collaborative √ Des Mryglod action plan f) IFT 21-020, Nisku Spine Road construction from Township Road √ Amro Kotb 510 to Airport Road g) Electronic speed sign update √ Amro Kotb h) Municipal access agreements √ Amro Kotb i) Pavement network evaluation update √ Amro Kotb 8. Adjournment √ Attachment provided Leduc County is dedicated to serving its citizens and will create an enhanced quality of life through effective leadership, committed partnerships and open, transparent communication. - 32 - Public Works Committee Minutes Council Chamber, County Center, Nisku, AB Monday, August 16, 2021 Order and roll call The meeting was called to order at 1:29 p.m. on Monday, August 16, 2021, by Kelly-Lynn Lewis as chair and committee members Rick Smith, Tanni Doblanko, Kelly Vandenberghe, Larry Wanchuk, Glenn Belozer, and Raymond Scobie. Public members at large Richard Nessler and Craig Millar were absent. Other attendees • Duane Coleman, County Manager • Des Mryglod, Director, Engineering and Utilities • Amro Kotb, Manager, Engineering • Darrell Stone, Manager, Operations • Candida Pettigrew, Recording Secretary Others Susan Ludwig, North Vistas resident Agenda adoption 099-21 Committee member Rick Smith – that the agenda for the Monday, August 16, 2021 Public Works Committee meeting be adopted as circulated. Carried Unanimously Previous Minutes July 12, 2021 Regular Public Works Committee Meeting 100-21 Committee member Tanni Doblanko – that the minutes for the Monday, July 12, 2021 Public Works Committee meeting be adopted as circulated. Carried Unanimously Current open files update Re: 086-21 Des Mryglod, Director, Engineering and Utilities provided an update regarding the current open files discussed at the previous Public Works Committee meeting. 101-21 Committee member Rick Smith – that the Public Works Committee receives the report “Current open files update” as information. Carried Unanimously Susan Ludwig Susan Ludwig exited council chamber at 1:40 p.m. Draft 2022-2026 bridge program Re: 090-21 Amro Kotb, Manager, Engineering provided a follow-up report to address previous inquiries by Public Works Committee in regards to a draft five year bridge plan. PWC– Monday, August 16, 2021 – - 33 - 102-21 Committee member Glenn Belozer – that the Public Works Committee approves the Draft Five Year (2022-2026) Bridge Program for 2022 budgetary consideration. Carried Unanimously Draft 2022-2026 road program Re: 092-21 Amro Kotb, Manager, Engineering provided a follow-up report to address previous inquiries by Public Works Committee in regards to a draft five year road plan. 103-21 Committee member Rick Smith – that the Public Works Committee approves the Draft Five Year (2022-2026) Road Program for 2022 budgetary consideration. Carried Unanimously Ms. Wice, Director, Finance Ms. Natasha Wice entered council chamber at 1:48 p.m. Township Road 510 update Re: 091-21 Amro Kotb, Manager, Engineering provided a staff report regarding the current state of this road and options for improvement. Analyzing costs and long range planning, the recommended option is to widen on the south side of the existing road to a 9 metre finished width. 104-21 Committee member Kelly Vandenberghe – that the Public Works Committee directs administration to prepare a project profile document for Township Road 510 project - option 1 for 2022 capital budget consideration. Carried Unanimously Ms. Wice, staff member Ms. Natasha Wice exited council chamber at 2:05 p.m. RFQ 21-019, gravel supply and load 2021-2023 Darrell Stone, Manager, Operations provided information regarding bids received for RFQ 21-019. 105-21 Committee member Tanni Doblanko – that the Public Works Committee recommends that Leduc County Council award the gravel supply and load contract per RFQ 21-019 for two years, 2021-2022 and 2022-2023, to: • 1029527 Alberta Ltd. Boden Sand & Gravel Suppliers for an estimated 43,000t/year • Richardson Bros (Olds) Ltd. for an estimated 74,000t/year Carried Unanimously PWC action items list Re: 094-21 Des Mryglod, Director, Engineering & Utilities presented the PWC action items list as information. 106-21 Committee member Larry Wanchuk – that the Public Works Committee receives as information the PWC action items list for August 2021. Carried Unanimously Department activity report Re: 095-21 Des Mryglod, Director, Engineering & Utilities presented the department activity report as information. 107-21 Committee member Kelly Vandenberghe – that the Public Works Committee receives as information the department activity report for August 2021. PWC– Monday, August 16, 2021 – - 34 - Carried Unanimously South Wizard Lake Road update Amro Kotb, Manager, Engineering provided an update regarding the improved condition of South Wizard Lake Road after completing upgrades in 2020. 108-21 Committee member Rick Smith – that the Public Works Committee receives as information the South Wizard Lake Road update. Carried Unanimously Township Road 494 west of Highway 770 update Amro Kotb, Manager, Engineering provided an update regarding the improved condition of Township Road 494 after completing base stabilization upgrades in 2020. 109-21 Committee member Tanni Doblanko – that the Public Works Committee receives as information the Township Road 494 west of Highway 770 update. Carried Unanimously Household hazardous waste funding Des Mryglod, Director, Engineering & Utilities informed the Public Works Committee of reduced provincial funding for household hazardous waste. 110-21 Committee member Tanni Doblanko – that the Public Works Committee accept as information the household hazardous waste funding report. Carried Unanimously Adjournment 111-21 Committee member Raymond Scobie – that the Public Works Committee meeting be adjourned. Carried Unanimously The Public Works Committee meeting adjourned at 2:54 p.m. _______________________________ _______________________________ Chair Director, Engineering and Utilities 5. a) i) Recommendation to Public Works Committee Public ________________________________________________________________________ REPORT NAME Current open files update Re: 101-21 RECOMMENDATION That the Public Works Committee receives the report “Current open files update” as information. Options (if available): N/A IMPLICATIONS Reason: To update Public Works Committee on the status of various open files Authority (MGA section/bylaw/policy number): N/A Amount of funding required: TBD Funding source: TBD BACKGROUND Concern • Staff met with , another individual and Councillor Vandenberghe on site on June 1. re-iterated her current concerns related to the lack of a west swale along the development adjacent to her eastern property line. • The adjacent property owner has committed to installing a swale to capture the stormwater before it enters property. • The survey for the site has been received by Engineering and is being reviewed A cursory field review is of the survey was completed by staff. • The lot grading appears to be appropriate. • The swale was inspected by staff and additional work is required. The swale will be reinspected when complete. • Staff are encouraging communication between the landowners to resolve concerns. Concern • The survey for Lukas Estates, including the drainage swale from Diamond Estates, and Range Road 245 is complete and has been reviewed by Engineering. • Drainage works along Range Road 245 to allow the drainage issues within Lukas Estates to be addressed are being completed with the Range Road 245 surfacing project. Submitted by: Des Mryglod, Director, Engineering and Utilities Reviewed by: Date: 09/13/21 1 Recommendation to Public Works Committee Public ________________________________________________________________________ • There are insufficient funds in the 2021 road program budget to complete the programs this year. A Project Profile Document (PPD) has been submitted for the 2022 budget consideration. • A meeting will be arranged with to provide an update. Concern • The drainage work within Kavanagh has been completed by Road Operations. • Determination of the available capacity within the Kavanagh lagoon is complete. • A report on the process and costs associated with new connections is on the September 13, 2021 agenda for discussion. ATTACHMENTS • None Submitted by: Des Mryglod, Director, Engineering and Utilities Reviewed by: Date: 09/13/21 2 5. a) ii) Recommendation to Public Works Committee Public ________________________________________________________________________ REPORT NAME Proposed 2022 Public Works Committee meeting schedule