Massey University Council Meeting Papers
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MEETING OF MASSEY UNIVERSITY COUNCIL FRIDAY 1 MARCH 2013 commencing at 11.00 am to be held in THE UNIVERSITY HOUSE MEETING ROOM, UNIVERSITY HOUSE MANAWATU CAMPUS MASSEY UNIVERSITY COUNCIL A meeting of Massey University Council will be held in the University House Meeting Room, University House, Manawatu Campus on Friday 1 March 2013 commencing at 11.00am AGENDA- PART I Official Information Act 1982 and Local Government Official Information and Meetings Act 1987 Massey University (including its Council) is subject to the Official Information Act 1982. This means that if a specific request for disclosure is made, information that it holds must be disclosed unless non-disclosure can be justified in the terms of the Official Information Act 1982. Matters that are included in Part II and most matters in the Finance Section of Council (or Committee) meetings are protected from disclosure under the Official Information Act 1982. That is, non-disclosure of information relating to such matters can usually be justified in terms of the Official Information Act 1982. Therefore, care should be taken to ensure that papers relating to Part II or Finance Section matters are not seen outside Council (or its relevant Committee) and that such matters are not mentioned outside Council (or its relevant Committee). All requests (whether written or oral) by any person who is not a Council member for information included under Part II or the Finance Section of Council (or Committee) meetings and requests for the minutes of those parts of Council (or Committee) meetings must be referred immediately to the Registrar for decision on disclosure or otherwise. Individual members are advised not to disclose Part II or Finance Section matters. Interest: Declaration and Disqualification In accordance with the Education Act 1989 members are reminded that if they have any direct or indirect pecuniary interest (including their conditions of service as the Chief Executive or as a member of the staff of the institution) in a matter being considered or about to be considered by the Council (or Committee) then as soon as possible after the relevant facts have come to their knowledge they: (a) must disclose the nature of the interest at a meeting of the Council (or Committee); (b) must not be present during any deliberation or take part in any decision of the Council (or Committee) with respect to that matter unless the Council decides otherwise. Page 1 of 5 Index Item Paper Number Number 1.0 INTRODUCTION 1.1 Welcome 1.2 Apologies A 1.3 Declaration of Interest/ Register of Interest 1.4 Meeting Agenda Review B 1.5 Minutes of Council meetings – Part I - Meeting held on 7 December C13/01 2012 1.6 Matters Arising C 1.7 Follow-up Schedule as at 1 March 2013 D 1.8 Council Agenda Plan as at 1 March 2013 2.0 KEY REPORTS 2.1 Chancellor’s Report - Part I 2.1.1 Chancellor’s Report - oral 2.2 Vice-Chancellor’s Report – Part I E 2.2.1 Vice-Chancellor’s Report C13/02 F 2.2.2 Financial Report for the twelve months ending 31 December C13/03 2012 3.0 DECISION ITEMS 3.1 Council Policy Approval G 3.1.1 Payment to Council Members Policy 2013 C13/04 3.2 University Policies Approval HI 3.2.1 Health and Safety Policy C13/05 3.3 Council Committees Terms of Reference 2013 JK 3.3.1 Audit and Risk Committee C13/06 L 3.3.2 Performance Review Committee C13/07 M 3.3.3 Disciplinary Committee and Membership C13/08 3.4 Specific Delegations N 3.4.1 Conferring of Degrees and Awarding of Diplomas and C13/09 Certificates Graduation Ceremonies 2013 O 3.4.2 Approval of Annual Accounts 2012 C13/10 4.0 COMMITTEE, ASSOCIATED ENTITIES AND OTHER REPORTS PQ 4.1 Academic Board Report for the meeting held on 20 February 2013 – C13/11 to be tabled R 4.2 Tracking Council Decisions and Delegations – Part I C13/12 5.0 INFORMATION/BACKGROUND ITEMS Nil Page 2 of 5 6.0 MOVING INTO PART II 6.1 Exclusion of the Public THE CHANCELLOR WILL MOVE THAT, EXCLUDING • Mr Stuart Morriss, Assistant Vice-Chancellor and University Registrar • Ms Rose Anne MacLeod, Assistant Vice-Chancellor – Finance, Strategy and Information Technology • Mr James Gardiner, Director of Communications • Ms Paddy Nicol, Executive Secretary WHO HAVE, IN THE OPINION OF COUNCIL, KNOWLEDGE THAT COULD BE OF ASSISTANCE, MEMBERS OF THE PRESS AND PUBLIC BE NOW EXCLUDED FROM THE MEETING SO THAT FOR THE UNDERNOTED REASONS THE FOLLOWING MATTERS MAY BE DISCUSSED WITHOUT PUBLIC DISCLOSURE; THE COMMITTEE BEING SATISFIED, WHERE APPROPRIATE, THAT THERE ARE CONSIDERATIONS WHICH OUTWEIGH THE PUBLIC INTEREST OF DISCLOSURE. Reference: Section 48 (1) of the Local Government and Information and Meetings Act 1987. Reference: Section 9 as detailed hereunder of the Official Information Act 1982. Item Reason for Proposed Public Exclusion Item 7.1 C13/13 These matters were considered in Part II of Confirmation of Minutes the meeting held on 7 December 2012 Item 7.2 Matters Arising These matters were considered in Part II of the meetings held on 2 December 2011 Item 7.2.1 C13/17 To prevent the disclosure or use of official Debtors Report: Understanding Student Debt information for improper gain or improper advantage Reference: section 9 2 (k) Item 7.3 Follow-up Schedule as at 1 March 2013 These matters were considered in Part II of the meetings held on 7 December 2012 and before Item 8.1.1 Chancellor’s Report To prevent the disclosure or use of official information for improper gain or improper advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 8.1.2 C13/14 To protect the privacy of natural persons Council Evaluation 2012 Reference: Section 9 2 (a) Item 8.2.1 C13/16 To prevent the disclosure or use of official Financial Report for the twelve months ended information for improper gain or improper 31 December 2012 advantage Reference: section 9 2 (k) Item 8.2.2 C13/18 To prevent the disclosure or use of official Human Resources Report: Workforce information for improper gain or improper Shaping advantage Reference: section 9 2 (k) Page 3 of 5 Item Reason for Proposed Public Exclusion Item 9.1 C13/20 To prevent the disclosure or use of official Road to 2020 information for improper gain or improper advantage Reference: section 9 2 (k) Item 9.2 C13/21 To prevent the disclosure or use of official Proof of Concept: On-Campus Student information for improper gain or improper Accommodation Village at Albany advantage Reference: section 9 2 (k) Item 9.3 C13/19 To prevent the disclosure or use of official Property Divestment Update: Hokowhitu information for improper gain or improper Campus advantage Reference: section 9 2 (k) Item 9.4 C13/29 To prevent the disclosure or use of official Buckle Street Property Lease Update information for improper gain or improper advantage Reference: section 9 2 (k) Item 9.5 C13/30 To protect the privacy of natural persons Naming of Albany Campus Science Reference: Section 9 2 (a) Laboratories Item 9.6 C13/31 To prevent the disclosure or use of official Proposed Additional Veterinary Graduation information for improper gain or improper 2013 advantage Reference: section 9 2 (k) Item 9.7 C13/15 To protect the privacy of natural persons Massey University Human Ethics Reference: Section 9 2 (a) Committee: Northern – Vice-Chancellor’s Nominee Item 10.1.1 C13/22 To prevent the disclosure or use of official Audit and Risk Committee Report –Meeting information for improper gain or improper held on 7 December 2012 advantage Reference: section 9 2 (k) Item 10.1.2 Audit and Risk Committee Report –Meeting To prevent the disclosure or use of official held on 1 March 2013 information for improper gain or improper advantage Reference: section 9 2 (k) Item 10.2 C13/23 To protect the privacy of natural persons Honorary Awards Committee Report – Reference: Section 9 2 (a) meeting held on 12 February 2013 Item 10.3 C13/24 To prevent the disclosure or use of official Academic Board Report – meeting held on information for improper gain or improper 20 February 2013 advantage Reference: section 9 2 (k) Item 10.4 C13/25 To prevent the disclosure or use of official Report on the Progress of Massey University information for improper gain or improper Foundation advantage Reference: section 9 2 (k) Page 4 of 5 Item Reason for Proposed Public Exclusion Item 10.5 C13/26 To prevent the disclosure or use of official Tracking Council Decisions and Delegation – information for improper gain or improper Part II advantage Reference: section 9 2 (k) Item 10.6 C13/27 To protect the privacy of natural persons Performance Review Committee Report – Reference: Section 9 2 (a) meeting held on 7 February 2013 Item 12.1 C13/28 To prevent the disclosure or use of official Agricultural Services: Site Visit Briefing information for improper gain or improper advantage Reference: section 9 2 (k) AND Item 11.0 Such matters as members of Council declare their intention to raise under Late Items in the privileged part of the meeting. Page 5 of 5 C13/01 – March Part I MINUTES OF MASSEY UNIVERSITY COUNCIL A MEETING OF MASSEY UNIVERSITY COUNCIL HELD IN THE UNIVERSITY HOUSE MEETING ROOM, UNIVERSITY HOUSE, MANAWATU CAMPUS On FRIDAY 7 DECEMBER 2012 AT 10.15AM PART I PRESENT: Dr Russ Ballard (Chancellor), Ms Fiona Coote, Ms Kura Denness, Associate Professor Grant Duncan, Mr Chris Kelly, Hon Steve Maharey (Vice-Chancellor), Dr Alison Paterson (Pro Chancellor), Ms Tiri Porter, Mr Alastair Scott, Mr Ralph Springett, Mr Ben Thorpe, Mr Bruce Ullrich and Professor Cynthia White IN ATTENDANCE: Mr Stuart Morriss, Assistant Vice-Chancellor & University Registrar Mr James Gardiner, Director Communications Ms Paddy Nicol, Executive Secretary Official Information Act 1982 and Local Government Official Information and Meetings Act 1987 Massey University (including its Council) is subject to the Official Information Act 1982.