LAPFORD PARISH COUNCIL Notice of Meeting of the Parish Council

Dear Councillors I hereby give notice that a meeting of Lapford Parish Council will be held on Tuesday 5 February 2019 at 7:30 pm in The Orchard Centre, Lapford, Crediton, EX17 6PZ. All members of the Council are hereby summoned to attend for the purpose of transacting the following business. Juliet Cross Dr Juliet Cross, Clerk to Lapford Parish Council Date of issue: 30 January 2019 28 Four Ways Drive, Chulmleigh, EX18 7AZ Email: [email protected]

AGENDA 1. PUBLIC PARTICIPATION SESSION Chair Members of the public are invited to make representations. Each member of the public is entitled to speak once only and shall not speak for more than three minutes. The session shall not exceed 20 minutes. 2. APOLOGIES Chair To receive apologies and to approve reasons for absence. 3. CODE OF CONDUCT Chair To note any declarations of interest. 3.1 Register of Interests – Councillors are reminded of the need to update their register of interests. 3.2 Personal Interests – Councillors must declare any personal interest in items on the agenda and their nature. 3.3 Disclosable Pecuniary Interests – Councillors must declare any disclosable pecuniary interest in items on the agenda and their nature. Councillors with a prejudicial interest must leave the meeting for the relevant item. 4. MINUTES Chair 4.1 To resolve to approve the draft minutes of the meeting of the Council held on 8 January 2019 as a correct record and to note the action grid (Annex 4.1). 4.2 To resolve to approve the draft notes of the meeting of the Finance Working Group held on 22 January 2019 as a correct record (Annex 4.2). Break in procedures for Chair to sign the approved minutes 5. PLANNING MATTERS Chair 5.1 Planning Applications List – To consider the following planning applications: None received. 5.2 Planning Applications received after the agenda was issued – To consider any planning applications received after the publication of the agenda. 5.3 Mid Devon District Council Planning Decisions – The following planning decisions were received: Item Ref Description Decision 5.3.1 18/01956 Erection of detached garage and workshop Location: Land at Granted FULL NGR 275553 110870 (The Old Granary) Lapford Site Vicinity Grid Ref: 275594 / 110849

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5.3.2 18/01102 Erection of 9 dwellings following demolition of Public House Appeal FULL Location: Yeo Vale Hotel Lapford Crediton Appeal Ref No. APP/Y1138/W/18/3216833 6. FINANCIAL MATTERS 6.1 Receipts and account balances – To receive and note the list of Clerk receipts and the bank account balances (Annex 6.1). 6.2 Payments – To receive and to resolve to approve the list of payments Clerk to be made as on the list available at the meeting (Annex 6.2). 6.3 External Audit Report 2017/18 – To receive and note the External Clerk Audit Report and Certificate 2017/18 (Annex 6.3) 6.4 Budget report Quarter 1 – Quarter 3 2018/19 – To receive the Clerk quarterly budget reports for the period 1 April 2018 to 31 December 2018 (Annex 6.4). 6.5 Tender for grass cutting 2019/20 – To consider the tender Chair requirements for grass cutting services for 2019/20. 6.6 Mid Devon Mobility - To resolve to approve a donation to support Mid Chair Devon Mobility. 7. PARISH PATHS PARTNERSHIP (P3) SCHEME Cllr Burrows To receive an update on the P3 scheme. 8. S106 FUNDING Chair To consider proposals for short-term and long-term projects that could be supported by S106 funding and to resolve to action any matters arising as appropriate (Annex 8). 9. DRAFT BUDGET AND PRECEPT 2019/20 Clerk To consider and approve the budget and the precept for 2019/20 (Annex 9). 10. ALLOWANCE AND SUBSISTENCE POLICY Clerk To consider and to resolve to approve the draft Allowance and Subsistence Policy (Annex 10). 11. STAFF APPRAISAL POLICY Clerk To consider and to resolve to approve the draft Staff Appraisal Policy (Annex 11). 12. LOCATION OF YELLOW LINES Cllr Graham To receive an update and to resolve whether to progress the matter with Devon County Council. 13. MID DEVON DISTRICT COUNCIL PLAYGROUND LEASE Chair To resolve whether to progress the lease for the playground. 14. REPRESENTATION ON THE HEART FOR LAPFORD STEERING GROUP Chair To nominate a councillor to be the Parish Council’s representative on the Heart for Lapford Steering Group.

Standing Orders will be suspended 15. COUNTY AND DISTRICT COUNCILLORS’ REPORTS To receive a verbal report for information. 15.1 Devon County Council Cllr Squires 15.2 Mid Devon District Council Cllr Eginton 16. LOCAL ORGANISATIONS’ REPORTS To receive a verbal report from members of the management committees of local organisations for information. 16.1 Lapford Church Green Trustees Cllr B-Evans 16.2 Heart of Lapford Development Board Cllr B-Evans

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16.3 Regeneration Committee Chair 16.4 Lapford Emergency Action Plan Committee Cllr B-Evans 16.5 Youth Club Management Committee Chair The meeting will reconvene under Standing Orders 17. CORRESPONDENCE AND NOTICES RECEIVED Chair To receive the correspondence received for circulation and to resolve to action any matters arising as appropriate (Annex 17). 18. MATTERS RAISED BY THE CHAIR Chair To receive and consider items received after the publication of the agenda and to resolve to action any matters arising as appropriate. 19. COUNCILLORS’ REPORTS AND ITEMS FOR FUTURE AGENDA ITEMS Chair Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision-making. 20. DATE OF NEXT MEETING Chair To confirm the date of the next meeting on Tuesday 5 March 2019 at 7:30 pm in The Orchard Centre, Lapford, Crediton, EX17 6PZ. Deadline date for agenda items midday on Friday 25 February 2019. 21. PART TWO – To consider moving to a confidential session. Chair Under section 1(2) of The Public Bodies (Admissions to Meetings) Act 1960, the public and press can be excluded from the meeting if publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted as it involves the likely disclosure of personnel, commercially sensitive or legal matters.

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