A MEETING OF THE NORFOLK RIVERS INTERNAL DRAINAGE BOARD WAS HELD IN THE ANGLIA ROOM, CONFERENCE SUITE, BRECKLAND DISTRICT COUNCIL, ELIZABETH HOUSE, WALPOLE LOKE, DEREHAM, NORFOLK ON THURSDAY 19 OCTOBER 2017 AT 10.00 AM.

Elected Members Appointed Members * H C Birkbeck Breckland DC J Borthwick * S G Bambridge J Bracey W Borrett * J F Carrick * Mrs L Monument H G Cator * N W D Foster Broadland DC J P Labouchere * Mrs C H Bannock M R Little * P Carrick * T Mutimer * G Everett J F Oldfield Vacancy P D Papworth * M J Sayer King’s Lynn & WN BC S Shaw * Mrs E Watson R Wilbourn Vacancy North Norfolk DC Mrs A R Green * B Hannah S Hester P Moore N Pearce

South Norfolk DC P Broome C Foulger * Dr N Legg

* Present (42%)

Mr J F Carrick in the Chair

In attendance:

Mr G Bloomfield (Catchment Engineer), Mr P George (Operations Engineer), Ms C Laburn (Technical and Environmental Officer), Mr M Philpot (Project Engineer) and Miss S Jeffrey (Finance Officer)

1 ID Norfolk Rivers IDB, Minute Action

60/17 APOLOGIES FOR ABSENCE

60/17/01 Apologies for absence were received on behalf of Messrs W Borrett, J Borthwick, J Bracey, P Broome, H G Cator, C Foulger, S Hester, J Labouchere, M R Little, P Moore, J F Oldfield, P D Papworth, N Pearce, S Shaw, R Wilbourn, Mrs A Green, Chief Executive Mr P Camamile and Mrs M Creasy.

60/17/02 In the absence of the Board Chairman, Mr P D Papworth, the meeting was chaired by Mr J F Carrick. RESOLVED that this be noted.

61/17 APPOINTED MEMBERSHIP CHANGES

61/17/01 Following the appointment by North Norfolk District Council of Mr B Hannah as one of its representatives on the Norfolk Rivers IDB, Mr Hannah was required to resign as an elected member, resulting in a vacancy for an elected member representing the Newton Flotman district. RESOLVED that this be noted.

62/17 DECLARATIONS OF INTEREST

62/17/01 There were no declarations of interest other than those already recorded in the Members’ Register of Interests.

63/17 MINUTES OF THE LAST BOARD MEETING

63/17/01 The minutes of the last Board meeting held on 17 August 2017 were approved and signed as a true record. Arising therefrom:

63/17/02 EA Main River – Maintenance by PSCA (45/17/03)

The Project Engineer reported that the IDB was due to commence maintenance works week commencing 23 October 2017 on the River Tun followed by works on the Blackwater, under the Public Sector Cooperation Agreement, (PSCA) with EA. RESOLVED that this be noted.

63/17/03 De-maining Proposals (46/17/02)

The Project Engineer reported that the public consultation for the de- maining pilot project was currently ongoing with the consultation for the Dereham section taking place today between 2 pm – 7pm. The Chairman emphasised to appointed members the importance of their Local Authorities support of the IDB in taking on those sections of low priority main rive included in the de-maining pilot project, (including those falling outside the drainage district by way of a public sector cooperation agreement), and to show this support by responding favourably to the EA consultation. RESOLVED that this be noted.

2 ID Norfolk Rivers IDB, Minute Action

64/17 MINUTES OF THE LAST EXECUTIVE COMMITTEE MEETING

64/17/01 The minutes of the last Executive Committee meeting held on 17 August 2017 were considered in detail and approved. There were no matters arising.

65/17 OPERATIONS REPORT

65/17/01 The Operations Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom:

65/17/02 Maintenance Construction Projects (1.2) Weedcutting on EA Main River

As agreed at the last Board meeting, the Project Engineer had considered the costs of hiring or purchase of a Truxor weed boat taking into account where, or where not, it would be possible to use the boat other than in main river, (given that the majority of the IDB’s watercourses are too shallow to allow the boat access), and had concluded that it was not at the present time in the IDB’s best interest to purchase a Truxor boat. This conclusion was ratified by members. RESOLVED that this be noted.

65/17/03 Health and Safety (2)

There were no accidents, incidents or near misses to record during this reporting period.

65/17/04 Plant (3)

It was agreed in principle to consider the purchase of a replacement MP excavator at a net cost of c £60k at the next Board meeting subject to the Project Engineer’s review of requirement and detailed cost. RESOLVED that this be noted.

65/17/05 Water Level Management Plan – Restoration (4.1)

The Operations Engineer reported that work was ongoing to finalise PG/MEC design for the Castle Acre Common scheme for consultation with stakeholders. As agreed at the last Board meeting the site of this scheme was due to be included on the next Board inspection which was proposed to follow the 24 May 2018 Board meeting. RESOLVED that this be noted.

66/17 PLANNING

66/17/01 The Planning Report, (included within the Operations Report and a copy on file in the Report Book), was considered in detail and

3 ID Norfolk Rivers IDB, Minute Action

approved. Arising therefrom:

66/17/02 The Project Engineer reported that Board member Mr S Shaw had reported by email that he had spoken with the Head of Planning at North Norfolk District Council with regard to the IDB’s concerns raised at its 25 May 2017 meeting about the Planning Authority’s removal of grid referencing to identify the exact location of planning applications and he understood that subsequently, this would be reintroduced. It was understood also that North Norfolk DC Planning would be agreeable to include Norfolk Rivers IDB on its list of statutory consultees. RESOLVED that this be noted.

67/17 ENVIRONMENTAL REPORT

67/17/01 The Environmental Report was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising.

68/17 FINANCIAL REPORT

68/17/01 The Financial Report for the period 1 April 2017 to 30 June 2017 was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising.

69/17 SCHEDULE OF PAID ACCOUNTS

69/17/01 The Schedule of Paid Accounts for the period 1 July 2017 to 30 September 2017, totalling £118,922.82, (a copy of which is filed in the Report Book), was considered in detail and approved. There were no matters arising.

70/17 MATERIAL CHANGES TO RISK REGISTER

70/17/01 Members considered the risk register for those risks with a risk assessment matrix score of ≥ 6. Arising therefrom:

70/17/02 Members considered there were no material changes to be made during this reporting period. RESOLVED that this be noted.

70/17/03 There was a general discussion about the importance of IDB involvement in the planning consent process and promoting the IDB as the preferred option to adopt and manage SUDs in new developments, in line with its SUDs adoption and charging policy: https://www.wlma.org.uk/uploads/WMA_(Eastern)_SUDS_Adoption_ Policy.pdf

71/17 AUDITED ANNUAL RETURN FINANCIAL YEAR ENDING 31

4 ID Norfolk Rivers IDB, Minute Action

MARCH 2017

71/17/01 The audited Annual Return for the financial year ending 31 March 2017, (a copy of which is filed in the Report Book) was considered in detail and approved. Arising therefrom:

71/17/02 The clean audit opinion awarded by Mazars LLP was noted.

71/17/03 Members were advised that the external auditor PK F Littlejohn had been appointed by the SAAA, (Smaller Authorities Audit Appointments), to undertake the external audits of all IDB Accountability and Governance Annual Returns for a five year period commencing with the 2017/18 financial year. RESOLVED that this be noted.

72/17 CORRESPONDENCE

72/17/01 There was no correspondence requiring the Board’s consideration during this reporting period.

73/17 MEETINGS 2018

73/17/01 The calendar of meetings for 2018 was considered and approved as set out below:

25 January 2018 24 May 2018 16 August 2018 18 October 2018

All meetings to start at 10.00 am in the Conference Suite at Breckland District Council, Elizabeth House, Walpole Loke, Dereham NR19 1EE.

73/17/02 The next Board meeting would therefore take place on Thursday, 25 January 2018.

74/17 ANY OTHER BUSINESS

74/17/01 There was no other business to discuss.

75/17 OPEN FORUM: TO HEAR FROM ANY MEMBER OF THE PUBLIC, WITH LEAVE OF THE CHAIRMAN

75/17/01 There were no Members of the Public present at today’s meeting.

76/17 CONSORTIUM MATTERS

5 ID Norfolk Rivers IDB, Minute Action

76/17/01 The unconfirmed minutes of the last Consortium Management Committee meeting held on 29 September 2017 were considered in detail and approved. There were no matters arising.

76/17/02 Schedule of Paid Accounts

The WMA Schedule of Paid Accounts for the period 1 April 2017 to 31 August 2017 totalling £508,052.14 as approved at the Consortium Management Committee meeting on 29 September 2017, was considered in detail and adopted. There were no matters arising.

76/17/03 Financial Report

The WMA Financial Report for the period 1 April 2016 to 31 August 2017, as approved at the Consortium Management Committee meeting on 29 September 2017 was considered in detail and adopted by the Board. There were no matters arising.

76/17/04 Issues for discussion at next CMC meeting

There were no specific issues raised by Members requiring discussion at the next Consortium Management Committee meeting on 8 December 2017.

77/17 CONFIDENTIAL BUSINESS

77/17/01 There was no confidential business to discuss.

6

A MEETING OF THE NORFOLK RIVERS IDB EXECUTIVE COMMITTEE WAS HELD IN THE CONFERENCE SUITE, BRECKLAND DISTRICT COUNCIL, ELIZABETH HOUSE, WALPOLE LOKE, DEREHAM, NORFOLK ON THURSDAY, 19 OCTOBER 2017 AT 9.00 AM.

Elected Members Appointed Members * J F Carrick Breckland DC M Little * S G Bambridge P D Papworth South Norfolk DC * Dr N Legg BCKL&WN * Mrs E Watson

* Present (67%)

Mr J F Carrick in the Chair

In attendance:

Mr G Bloomfield (Catchment Engineer), Mr M Philpot (Project Engineer) and Miss S Jeffrey (Finance Officer)

ID Norfolk Rivers IDB: Executive Committee, Minute Action

29/17 APOLOGIES FOR ABSENCE

29/17/01 Apologies for absence were received from Messrs M Little, P D Papworth, Chief Executive Mr P Camamile and Mrs M Creasy.

30/17 MINUTES OF THE LAST EXECUTIVE COMMITTEE MEETING

30/17/01 The minutes of the last Executive Committee meeting held on 17 August 2017 were approved and signed as a true record. Arising therefrom:

30/17/02 De-Maining Proposals (23/17/02-03-04)

The Project Engineer reported the public consultation phase of the de-maining pilot project was currently in progress and due to complete at the end of October 2017 plus one month for members of the public to make comments. May 2018 remained the EA target date for de-maining of those low consequence sections of main river named in the pilot. Both Mr S G Bambridge and Mrs E Watson were uncertain as to whether their respective Councils, Breckland DC and King’s Lynn and West Norfolk BC had yet made any formal confirmation to EA of support for the de-maining pilot project and would follow this up given that support from the Local Authorities would be a crucial factor in the success of the

7 ID Norfolk Rivers IDB: Executive Committee, Minute Action

project.

30/17/03 Use of Byelaws outside the Internal Drainage District (28/17)

The Catchment Engineer reported that the WMA Chief Planning Officer would be in post on 1 November 2017 and would be liaising with all the constituent billing Local Authorities about the benefits of applying IDB Byelaws outside internal drainage districts.

31/17 FINANCIAL REPORT

31/17/01 The Financial Report for the period 1 April 2017 to 31 August 2017 was considered in detail and approved. Arising therefrom:

31/17/02 It was agreed and thereby RESOLVED to recommend that the Board approves the Financial Report 1 April 2017 to 31 August 2017.

31/17/03 Members considered the Project Engineer’s verbal report on the potential requirement to replace the Board’s current excavator with a new machine during 2018/19 financial year, at an estimated cost of £50k – 60k allowing for c£15k for the sale/trade-in of the existing machine. It was agreed to recommend that the Board considers this in more detail at the January 2018 meeting should replacement of the excavator prove to be necessary. RESOLVED that this be noted.

32/17 SCHEDULE OF PAID ACCOUNTS

32/17/01 The Schedule of Paid Accounts for the period 1 July 2017 to 30 September 2017, totalling £118,922.82 was considered in detail and approved. Arising therefrom:

32/17/02 It was agreed and thereby RESOLVED to recommend that the Board approves the Schedule of Paid Accounts for the period 1 July 2017 to 30 September 2017.

33/17 COLLECTION OF DRAINAGE RATES

33/17/01 Drainage rates outstanding as at 18 October 2017 were £5,947.86, compared with £13k outstanding at the same time in 2016. The compilation of ratepayers’ email and telephone contacts was ongoing with the objective of reducing the number of postal reminders. The direct debit arrangement for payment of drainage rates was now also set up and running and it was hoped that this would increasingly be used by ratepayers.

8 ID Norfolk Rivers IDB: Executive Committee, Minute Action

34/17 DATE OF NEXT MEETING

34/17/01 The proposed date for the next Executive Committee meeting was Thursday 25 January 2018 at 9.00 am and would be confirmed at the full Board meeting today.

35/17 ANY OTHER BUSINESS

35/17/01 There was no other business to discuss.

9 NORFOLK RIVERS IDB OPERATIONS REPORT FOR PERIOD AUGUST – OCTOBER 2017

1 REVENUE MAINTENANCE WORKS

1.1 Routine maintenance works were carried out on board main drains in the following districts:

Board Machine

Re-charge work at Halvergate for the Broads (2006) IDB.

Contractor’s Machine: (GDR Ltd)

Bure: Kings Beck, Tuttington, Bure Next- Wensum: Great Ryburgh, North Elmham, Bylaugh Meadows

Handwork: NRIDB Operatives

Numerous sites across the whole of the district including:

Aylsham, Dereham Stream, Buxton

Our hand crew have also carried out: - Recharge work for the Broads (2006) IDB; - Quarterly checks of structures in Buxton and on the Dereham Stream (as well as before heavy rain forecasts); - Monthly clearing of the weed screen at Fakenham Mill.

1.2 Maintenance Construction Projects

Environment Agency Public Sector Co-operation Agreement (PSCA) Work

Weedcutting on EA Main River

This work is now finished and has been very successful. We hope to undertake this work again on an annual basis.

Further to the last board meeting we have reviewed the need for a Truxor and do not believe it would be of benefit at this time. The Truxor is used where weed cutting is required, but water depth is shallow and conventional weed boats cannot be used. The width of the watercourse however, needs to be sufficient for the Truxor to sit within, which obviously limits the watercourses where the Truxor is the best machine for the job. Based on the excavators in our ownership, in many cases we can do the same job as the Truxor and so the need for this piece of equipment is actually quite limited in our field of work. Based on this assessment we do not believe that purchasing the machine is worthwhile for the board.

EA Main River Maintenance Work

Working under a PSCA with the Environment Agency, Norfolk Rivers IDB will undertake main river maintenance work at locations across the Norfolk Rivers IDB district. These locations will be decided by Norfolk Rivers IDB officers based on optimum areas that will benefit the efficient operation of our systems, as well as reducing risk to people and property.

12 This is a three year agreement, with a value of circa £350k/year across the WMA Eastern boards including Waveney, Lower Yare and Lothingland IDB.

Scoping of priority catchments has been undertaken and the first packages of work are due to start on site W/C 23 October 2017, having received the necessary approvals from the Environment Agency, Natural England, landowners and partners. This includes approximately 1.2KM of weedcutting on the and 1.7KM of weedcutting and tree management on the River Whitewater.

Approximately 1KM proposed weedcutting on the Spixworth Beck has been suspended for this financial year as the Environment Agency review contractual arrangements with Broadland Environmental Services Limited, (BESL).

The above continue to represent priority catchments in terms of delivering drainage benefit to the district but also as these are included in the demaining programme. With this in mind further work is proposed on the River Whitewater through winter months and in to next financial year to implement sustainable maintenance techniques with a view to improving the long term operation of this watercourse prior to handover to the NRIDB.

We continue to work closely with the Environment Agency and landowners to identify locations where the Environment Agency have been unable to complete works due to low flood risk benefit and are on target to spend the initial financial allocation for the NRIDB as part of this programme.

2. HEALTH & SAFETY

No accidents, incidents or near misses to report during this period. The Workforce has undergone occupational health checks and manual handling training this quarter

3. PLANT

Nothing to report this period.

4. CAPITAL SCHEMES

4.1 River Nar Restoration Schemes (WLMP)

Fish passage at Narborough

Nothing to report this period.

Castle Acre Common

Test pits to confirm suitable gravel locations have been excavated. Proposed designs will be finalised to allow for stakeholder consultations.

4.2 WFD Restoration Scheme

Approximately 400m of maintenance and restoration works have taken place. 12 composite berms have been installed along with 200tns of gravel to improve the gradient and restore natural river flows, processes and habitat. This was a partnership project with the Environment Agency funded by the WFD improvement fund.

13

Berm construction and bank re-profiling work

4.3 Mermaid WFD Restoration scheme – Site visit with East Harling IDB

East Harling IDB was keen to see the restoration works on the Mermaid to help implement similar schemes in its area for the first time. A site visit took place on the 12 September 2017 involving the Chairman, Engineer and four Board members. The project was discussed in detail from funding arrangements to construction techniques. Our services where offered to help East Harling IDB develop and deliver similar schemes within its area.

Mermaid site discussions

Positive feedback was received from all attendees on how useful and educational the visit was.

14 4.4 Norfolk Rivers Trust – Silt traps

We continue to work with the Environment Agency and the Norfolk Rivers Trust to develop a project upstream of Buxton. The bid has been submitted and we await to hear.

We have undertaken design and management on site of a silt trap programme at Gt. Witchingham. This includes 6 sites, 4 on one watercourse, which feeds into the Whitewater. This will be monitored by the University of East Anglia (UEA), and the results will feed into future works.

The UEA has recently presented the first set of results for the silt traps we installed at Salle. These have shown a reduction in mean suspended sediment load of 46%.

5. OPERATIONAL MATTERS

Nothing to report this period.

6. HYDROLOGY – UK Overview (extracts from http://www.metoffice.gov.uk/climate/uk/summaries/2017)

July was a generally unsettled month but it was often warm, especially in the south-east, until the 20th. There were brief hot spells with widespread thunder on the 6th and the 17th-19th. It was cooler from the 21st onwards, and there was some heavy persistent rain at times. The mean temperature for July was provisionally 0.3°C above the 1981- 2010 long-term average. Rainfall was 153% of average, with central southern England particularly wet. Sunshine was 95% of average.

August began unsettled with rain or showers and mainly westerly or south-westerly winds, and this pattern continued until the 18th. It turned warmer from the 19th, and it was often warm and sunny, particularly in the south-east, between the 25th and 29th, but the month ended cooler and showery.

September started with a weak ridge of high pressure which brought relatively quiet weather, but the rest of the month was generally unsettled with an unusually high number of rain days. It was often cool until the 19th with frequent north-westerly winds and belts of persistent rain alternating with brighter showery weather, and it was windy at times, especially around the 10th-13th. It was warmer from the 20th onwards with mainly southerly winds, but often cloudy with some fog patches.

15 Rainfall:

East Anglia East Lexham Buxton SevenMile Buxton West 1981‐2010 Anglia Estate observed Halvergate 1971‐2000 Somerton Average Actual Actual Actual mm mm mm mm** Actual mm mm** Actual mm JAN 53.4 46.7 26 50.7 37 57.8 47.5 FEB 37.2 41.4 61.5 49.4 44 38 43 MAR 44.8 33.1 41.5 39.7 33.6 49 31.5 APR 45.3 14.5 22 21.7 17.6 45.8 26.8 MAY 44.8 63.5 32 44 54 41.4 54.5 JUN 54.3 66.3 100.5 73.1 24.6 55.2 JUL 46 80.6 101 56 0 51.6 AUG 50.1 61.7 49.4 18.2 53.2 SEP 55.6 57.8 OCT 59 64.3 NOV 58.5 66.1 DEC 56.8 59.5

* http://www.metoffice.gov.uk/climate/uk/summaries/2017 ** http://www.buxton-weather.co.uk/weather.htm#daily

7. STAFF/WORKFORCE – MEETINGS - TRAINING/EDUCATION

Project Engineer attended the following meetings:

August – September 2017 Management of Truxor re-charge work for the Environment Agency.

2 August 2017 Scoping of drain at Marsham.

16

8 August 2017 De-maining meeting with Environment Agency.

11 August 2017 Review of site at Walcott for storm attenuation ponds.

4 September 2017 Scoping recharge works at Taverham and maintenance requirements at West End, Costessey.

6 September 2017 Lowestoft Barrier training.

7 September 2017 Review of maintenance requirements at Reepham.

8 September 2017 Meeting with Norfolk Vanguard Project, regarding requirements for electrical cables crossing the district from the new windfarm projects.

Catchment Engineer attended the following meetings:

6 Sept 2017 Lowestoft barrier training.

22 Sept 2017 RFCC local Choices meeting. Priority is focussing expenditure to OM2 Houses better protected rather than any other measure. This could have risks to the Boards Programme moving forward.

26 Sept 2017 Lowestoft Barrier erection training exercise.

Operations Engineer attended the following meetings:

10 August 2017 Integrated Main River Maintenance (IMRM) setup meeting with EA.

22 August 2017 IMRM landowner meeting on River Whitewater & scoping – Itteringham to Ingworth.

24 August 2017 IMRM programme review with EA to approve draft locations.

29 August 2017 Site meeting with Landowner at Lenwade Mill.

31 August 2017 IMRM site visit at River Hun and landowner meeting on Spixworth Beck.

04 September 2017 IMRM monthly progress meeting with EA & IMRM landowner meeting on River Whitewater.

17 06 September 2017 Waveney District Council Offices – Lowestoft Barrier deployment training day.

08 September 2017 Meeting with Norfolk Vanguard Project, regarding requirements for electrical cables crossing the district from the new windfarm projects.

11 September 2017 Scarrow Beck induction site meeting.

19 September 2017 IMRM scoping - Ringland to Attlebridge.

22 September 2017 Site scoping meeting with Landowners at West Acre Theatre.

26 September 2017 Lowestoft Barrier Training on site.

28 September 2017 IMRM landowner meeting on River Whitewater.

29 September 2017 IMRM landowner meeting on River Wensum.

02 October 2017 IMRM Monthly progress meeting with EA.

10 October 2017 IMRM landowner meeting on River Wensum.

8. COMPLAINTS/ENFORCEMENT

Nothing to report this period.

9. PLANNING

The Project Engineer made comments on the following planning applications, details of which can be found on the relevant council website or are available on request.

31/07/2017: Initial enquiry regarding Bays River, Wymondham, Lovell development.

01/09/17 – Brundall. Broadland DC. App 2017. Development phase 1.

18 NORFOLK RIVERS IDB ENVIRONMENTAL REPORT – October 2017

The following information pertains to environmental work carried out for the Norfolk Rivers IDB involving the Technical and Environmental Officer (TEO) and/or the Technical and Environmental Assistant (TEA), from the 31July 2017- 09 October 2017:

1. INFORMATION FOR THE BOARD 1.1 White Clawed Crayfish Partnership Project The White Clawed Crayfish Survey has been carried out this summer in partnership with the Environment Agency and the Norfolk Rivers Trust. The work was undertaken by ecologists Sue Traer and Rebecca Banks and they surveyed many IDB watercourses within the River Wensum catchment. The outcomes of this survey are very disappointing from the perspective of White Clawed Crayfish population abundance and distribution within the catchment. To date only a few, rather poorly, White Clawed Crayfish (likely affected by crayfish plague) were found at the head of the catchment at the confluence with the Tatt. The rest of the Wensum catchment is dominated by Signal Crayfish. It is very sad that potentially the whole of the Wensum population is on the edge of extinction. The Norfolk Rivers IDB will continue to promote and undertake good biosecurity practice whilst carrying out surveys or operations within chalkstream catchments such as the River Wensum. A Whiteclawed Crayfish and Biosecurity Training event has been organised for the 12 October 2017 for all operational staff. The River Bure will be surveyed in 2017-2018. 1.2 Environment Agency Demaining – Public Consultation The proposed Environment Agency watercourses scheduled for demaining in the Norfolk Rivers area will be going out to public consultation in the Autumn 2017.

Drop in sessions are taking place throughout the Norfolk River’s area during October

Proposed drop in location Date Drop in time

River Stiffkey Kettlestone Village Hall 16/10/2017 14:00 - 19:00 Wendling beck Dereham Memorial Hall Meeting Room 19/10/2017 14:00 - 19:00 Wymondham Central Hall 26/10/2017 14:00 - 19:00 River Hun Hunstanton Community Centre 27/10/2017 15:00 - 19:00

The WMA (Eastern) Officer Emma Dixon is producing public relations material to outline environmental standards and improvements undertaken by all Boards to promote the excellent work carried out by IDBs during maintenance and capital schemes. This will be made available to the public and stakeholder groups during the consultation period. Both EA and IDB officers will be manning the stands at these drop- in sessions.

The period for the demaining to take place is currently estimated as May 2018 with a contingency fall back of October 2018.

1.3 Integrated Main River Maintenance

NRIDB Officers have scoped approximately 1240m length of River Hun at Holme next the Sea and three targeted sections of the River Whitewater between Whitwell Common (TG 08278 20223) and Lenwade (TG 10826 18703) as part of the Integrated Management Programme for Environment Agency low consequence water courses. These schemes have been assented and will be delivered imminently.

19 A scheme at Spixworth Beck for a Truxor weedcut has been developed and agreed with the landowner. However, this is currently on hold pending further discussion with EA project teams. 2 STATUTORY DUTIES TOWARDS CONSERVATION

2.1 Prework Checks and Site Visits 02 August 2017 The TEO and Project Engineer carried out a maintenance scoping exercise at Elsing and Lyng prior to programmed maintenance work being undertaken.

04 August 2017 The TEA attended a site visit at Wood Farm, Oxnead where the landowner required some trees felled under recharge. Trees were assessed for bat roost potential prior to operations.

09 August 2017 The TEA attended a site visit at Scarning Fen, near Dereham stream (DRN092G0102) to look a reported invasive plant species, Crassula helmseii and discuss potential eradication or control options. It is present in two nature ponds on this site.

21 August 2017 The TEO and Natural England Lead Advisor, Nik Bertholdt visited Newton Mill, Castle Acre to assess the area for potential machine and herbicide spraying maintenance.

22 August 2017 AM The TEA attended a site visit with Paul George, Operations Engineer and Charles Rangeley Wilson, river restoration adviser, at Castle Acre. The site visit included a visit to Castle Acre Common with a representative of Holkham Estate, to discuss a potential river restoration on the Common.

PM The TEA attended a site visit with Paul George, Operations Engineer at Lexham Hall Estate, River Nar with the landowner to discuss the river restoration which had previously been carried out a couple of years ago and discussed what could be done in the future to improve it.

23 August 2017 The TEA conducted water vole surveys with Freelance Ecologist Tom Moore on the River Wensum at Stable Yard Farm, Raynham (DRN089G0103) to understand water vole populations in the area following river restoration in Autumn 2016.

24 August 2017 The TEA conducted water vole surveys with Freelance Ecologist Tom Moore on the River Wensum at East Raynham (DRN089G0102) and the River Nar at East Lexham (DRN120G0101) to understand water vole populations in the area following river restoration in Autumn 2016.

31 August 2017 The TEA attended a site visit with Matthew Philpott, Project Engineer, at Reepham Stream (DRN110G0201) to conduct a water vole prior to the implementation of a Slow the Flow project.

31 August 2017 The TEO and Project Engineer Thomas Jones undertook a scoping exercise on the EA low consequence main river; the River Hun, River Whitewater and Spixworth Beck in preparation for the design of the proposed integrated maintenance programmes for each watercourse.

20 04 September 2017

The TEO and Project Engineer carried out a maintenance scoping exercise at Costessey Low Road and Guist prior to programmed maintenance work taking place.

05 September 2017 The TEA attended a site visit to the Mermaid stream (DRN081G1201) with Paul George, Operations Engineer to see how the river restoration carried out in February 2017 had established, prior to a site inspection with Andrew Bingham and members of the East Harling IDB, scheduled for the 12 September 2017.

08 September 2017 The TEA attended a site visit to the Hundred Stream, to visit contractor, Richard Swift, to ensure the Norfolk Rivers SMO was being followed.

12 September 2017 The TEA attended the Inspection of the restoration of the Mermaid stream by East Harling IDB with Paul George, Operations Engineer. The methods used to carry out this restoration were discussed.

14 September 2017 The TEA attended a site visit to the Hundred Stream following completion of maintenance to conduct an audit of the completed work as part of the maintenance auditing process.

19 September 2017 The newly appointed TEA, Jamie Manners and Thomas Jones, Project Engineer visited the main river River Wensum, to scope the section between Ringland and Attlebridge for maintenance needs. This stretch was found to have low levels of weed growth and it was concluded that no weed cut was necessary at this time.

Meetings and Training Attended:

08 August 2017 The TEA and TEO attended a meeting at Kings Lynn to meet the new Communications Officer Emma Dixon and discuss work that needs to be completed for the demaining fact sheets for the EA drop in sessions.

14 August 2017 The TEA attended a meeting at Dragonfly House with Communications Officer Emma Dixon to discuss the demaining project and the factsheets for the Environment Agency drop in sessions. These fact sheets will be available for the public to view and find out about the work IDBs carry out on various projects and standard drain maintenance.

16 August 2017 The TEA attended a Broadland Aquatic Plant Identification course run by Ecologist Jeremy Halls at Cantley, as part of her Personal Development Plan.

24 August 2017 The TEO attended a meeting at Dragonfly House with the new Project Engineer, Thomas Jones, to discuss the progression of the PCSA agreement for IDB integrated maintenance on Environment Agency low consequence watercourses in Norfolk Rivers and Broadland.

06 September 2017 The TEA and TEO attended a training meeting with the WMA (Eastern) team at Waveney District Council, to learn about the protocols for the deployment of the Lowestoft Barrier. The team were shown around the Lowestoft deployment site to determine the location of deployment areas prior to the “live run” of the barrier deployment on 26 September.

21 08 September 2017 The TEO undertook a teleconference with other IDB officers and representatives of the Royal Haskoning and Vattenfall the company undertaking the Norfolk Vanguard / Norfolk Boreas Offshore Windfarm Project and other Stakeholders. The meeting undertaken to discuss the project to date. Of particular interest to NRIDB, was information on landfall location, cable corridor location, watercourse crossing techniques and flood risk. Royal Haskoning are to forward further information on proposed crossing techniques on for each IDB watercourse.

26 September 2017 The TEO attended the Lowestoft Barrier Installation, “Live Run” at the Belvedere Road installation site in Lowestoft. This was a training exercise prior to the onset of the Winter Storm Surge season (October-March). The barrier was deployed during the hours of darkness and was carried out as though the situation was, “Live”. Other members and operatives of the WMA (Eastern) team joined in the training session along with operatives and team members from Waveney County Council and Waveney Norse.

27 September 2017 The TEO attended the Norfolk Mink Project meeting to discuss the continued progress of this very successful project in Norfolk. Website information and details: https://thenorfolkminkproject.org.uk/

The TEA attended a training day with the WMA (Eastern) team, to take down and pack away the Lowestoft flood barrier.

29 September 2017 The TEA, TEO and several other members of the WMA (Eastern) team attended a Water Safety Awareness Course at the Whitewater Centre, Northampton to undertake live saving training in water.

4. Non - Compliance Nothing to report within this period.

5. Complaints Nothing to report within this period.

6. Freedom of Information Act Requests None during this period.

7. Assents Granted and/or applied for:

Licence / Assent / Habitat Regulations Applied Granted Assessment NE SSSI assent for a series of gravel test pits at 03 August 2017 01 September 2017 Castle Acre Common in the River Nar catchment. NE assent and Habitats Regulation Assessment 30 August 2017 26 September 2017 for maintenance work- tributaries of the River Wensum (Dereham Stream, Ringland (targeted desilt), Guist. NE assent pesticide application- River Nar (Burr 27 September 2017 Pending reed control Habitats Regulation Assessment – River Hun 22 September 2017 Pending Habitats Regulation Assessment- River 06 October 2017 Pending Whitewater EA Herbicide Application – River Whitewater 02 October 2017 Pending Taverham Rectory Habitats Regulation 07 October 2017 Pending Assessment

22 From: 01 April 2017 Period To: 5 To: 31 August 2017 Year Ended: 31 March 2018

Y-T-D Y-T-D Y-T-D ANNUAL PROJECTED PROJECTED NOTES INCOME AND EXPENDITURE ACCOUNT BUDGET ACTUAL VARIANCE BUDGET OUT-TURN VARIANCE £ £ £ £ £ £

Income

Occupiers Drainage Rates 76,680 76,680 0 76,680 76,680 0

1 Special Levies issued by the Board 296,774 296,774 0 296,774 296,774 0

2 Highland Water Contributions from EA 128,743 131,374 2,631 128,743 131,374 2,631

Grants Applied 326,052 104,058 -221,994 782,525 560,531 -221,994

3 Income from Rechargeable Works 2,083 96,505 94,422 5,000 96,505 91,505

Investment Interest 0 789 789 0 1,893 1,893

Development Contributions 0 0 0 0 0 0

5 Other Income 59,554 57,098 -2,456 142,930 140,474 -2,456

Total Income £889,886 £763,278 -£126,608 £1,432,652 £1,304,231 -£128,421

Less Expenditure

6 Capital Works 326,885 104,058 222,827 784,525 561,698 222,827

7 Precept Contributions to EA 64,094 67,881 -3,787 64,094 67,881 -3,787

8 Maintenance Works 191,271 194,356 -3,085 459,049 462,135 -3,086

9 Administration Charges 54,326 54,538 -212 130,383 130,595 -212

3 Cost of Rechargeable Works 0 60,008 -60,008 0 60,008 -60,008

4 Net Deficit/(Surplus) on Operating Accounts 0 -43,830 43,830 0 0 0

Total Expenditure £636,576 £437,012 £199,565 £1,438,051 £1,282,317 £155,734

Profit/(Loss) on disposal of Fixed Assets £0 £0 £0 £0 £0 £0

Net Surplus/(Deficit) £253,310 £326,266 £72,956 -£5,399 £21,914 £27,313

23 From: 01 April 2017 Period To: 5 To: 31 August 2017 Year Ended: 31 March 2018

OPENING MOVEMENT CLOSING NOTES BALANCE SHEET AS AT 31-8-2017 BALANCE THIS YEAR BALANCE £ £ £

10 Fixed Assets

Land and Buildings 40,959 -416 40,543 Plant and Equipment 30,287 -2,874 27,413 Shared Consortium Assets 0 0 0 71,246 -3,291 67,955 Current Assets

11 Bank Account 143,703 -33,834 109,869 12 Trade Debtors 7,656 173,238 180,894 Work in Progress 0 1,593 1,593 13 Term Deposits 900,000 0 900,000 14,15 Drainage Ratepayers and Special Levies Due 2,048 153,173 155,221 Prepayments 0 0 0 16 Prepayments to WMA 10,734 -18,030 -7,296 VAT Due 10,293 -7,623 2,670 Grants Due 0 0 0 1,074,434 268,517 1,342,951 Less Current Liabilities

Trade Creditors 0 43,018 43,018 17 Grants Unapplied 347,812 -104,059 243,753 Accruals 12,358 0 12,358 Drainage Rates/Special Levies paid in advance 0 0 0 Finance Leases 0 0 0 Payroll Controls 0 0 0 360,170 -61,040 299,130

Net Current Assets 714,264 329,557 1,043,821

Less Long Term Liabilities

18 Pension Liability 129,000 0 129,000

Net Assets £656,510 £326,266 £982,776

19 Reserves

Earmarked General Reserve 497,982 326,266 824,248 20 Development Reserve 181,569 0 181,569 21 Plant Reserve 65,000 0 65,000 744,551 326,266 1,070,817 Non-Distributable 22 Revaluation Reserve 40,959 0 40,959 18 Pension Reserve -129,000 0 -129,000 -88,041 0 -88,041

Total Reserves £656,510 £326,266 £982,776

P J CAMAMILE CHIEF EXECUTIVE

24 From: 01 April 2017 Period To: 5 To: 31 August 2017 Year Ended: 31 March 2018

Note Notes to the Accounts

1 Special Levies due from constituent Billing Authorities are as follows: Y-T-D Y-T-D BUDGET 2017/18 Breckland District Council 47,518 47,518 Broadland District Council 70,954 70,954 King's Lynn and West Norfolk Borough Council 18,048 18,048 North Norfolk District Council 94,686 94,686 Norwich City Council 5,298 5,298 South Norfolk District Council 60,270 60,270 296,774 296,774

2 The EA Highland Water Claim for 2017/18 is due to be paid by the Environment Agency (EA) to the Board in September, following the changes made to the timetable in 2015 (previously the payment was made in two installments - one in May and one in December).

3 Rechargeable work includes professional supervision and contracting services to the Broads and East Suffolk IDBs.

4 Net Deficit/(Surplus) on Operating Accounts is made up as follows: Y-T-D Y-T-D BUDGET 2017/18 Labour Operations Account 0 -29,766 Mobile Plant Operations Account 0 -14,065 0 -43,830

Detailed operating surpluses/(deficits) for the Labour Operations Account and each item of mobile plant are shown in the Labour and Mobile Plant Operations Reports, which can be made available to members on request.

5 Other income is made up as follows: Y-T-D Y-T-D BUDGET 2017/18 4803 Shared Income from WMA 57,263 54,998 4210 Insurance Claims 0 0 4800 Sundry Income 2,083 0 4802 Summons Costs 208 2,100 59,554 57,098

6 The gross cost of each capital scheme is approved by the Board annually and detailed on the schedule of capital works as managed by the Project Engineer, which can be made available to members on request. The Grants Due/(Unapplied) also correspond with the figures shown on the Balance Sheet. The Executive Committee scrutinise this Report every year.

7 The EA Precept due for 2017/18 is payable to the EA on 31 May and the other half is payable to them on 30 November. The Board has no idea where or how this money is spent.

8 Detailed maintenance operations are approved by the Board annually and shown on the Operations map, together with the schedule of maintenance works for each catchment, which can be made available to members on request. Expenditure is analysed as follows: Y-T-D Y-T-D BUDGET 2017/18 Labour Charges 50,221 49,976 Plant Charges 251 250 Materials 42 41 Contractors 64,371 64,057 Plant Hire & Transport 0 0 Direct Works 114,885 114,324 5400 Technical Support Staff Costs 72,240 73,868 5450 Other Technical Support Costs 875 544 5500 Biodiversity Action Plan Costs 3,271 5,620 Maintenance Works 191,271 194,356

9 Administration charges reflect the Board's share of consortium expenditure (excluding technical support costs). Detailed expenditure is monitored by the Consortium Management Committee and the Board every three months:

25 From: 01 April 2017 Period To: 5 To: 31 August 2017 Year Ended: 31 March 2018

Note Notes to the Accounts

Y-T-D Y-T-D BUDGET 2017/18 6000 Administration Staff Costs 39,758 39,779 6001 Other Administration Costs 13,944 14,145 6200 Drainage Rates AV Increases/(Decreases) 208 -15 6100 Depreciation Kettlewell House 416 416 6300 Sundry Debtors written off 0 0 6400 Sundry Expenses 0 0 6500 Settlement Discount 0 213 54,326 54,538

10 TANGIBLE FIXED ASSETS Land and Plant and Cost Buildings Equipment Total Opening Balance as at 1-4-2017 b/fwd 49,950 90,644 140,594 (+) Additions 0 0 0 (-) Disposals 0 0 0 (=) Closing Balance as at 31-8-2017 c/fwd 49,950 90,644 140,594

Depreciation Opening Balance as at 1-4-2017 b/fwd 8,991 60,356 69,347 (+) Depreciation Charge for year 416 2,875 3,291 (-) Accumulated Depreciation written out on disposal 0 0 0 (=) Closing Balance as at 31-8-2017 c/fwd 9,407 63,231 72,638

Net Book Value as at 31-3-2017 40,959 30,287 71,246 Net Book Value as at 31-8-2017 40,543 27,413 67,955

Full details of all movements during this year are recorded in the Board's Fixed Assets Register, which can be made available to members on request. The Board also shares ownership of a proportion of the WMAs Shared Fixed Assets, which were last valued by Cruso & Wilkin, Chartered Surveyors, as at 31 March 2012. Such assets have a Net Book Value of zero.

11 Additional sums are now being invested on the short term money market to maximise the return on the working balances, in accordance with the Board's Investment Policy. The Bank Account is reconciled as follows:

2016/17 2017/18 Opening Balance as at 1-4 b/fwd 69,133 143,703 (+) Receipts 1,356,819 318,766 (-) Payments -1,282,249 -352,600 (=) Closing Balance as at 31-8-2017 c/fwd 143,703 109,869

Balance on Statement as at 31-8-2017 225,232 109,909 Less: Unpresented payments -81,529 -40 Add: Unpresented receipts 0 0 Closing Balance as at 31-8-2017 c/fwd 143,703 109,869

12 Aged Debtor profile is currently as follows: Number of Debt period Amount Debtors <=30 days 5,724 2 >30 days and <=60 days (EA HWC & NRT) 175,170 2 >60 days and <=90 days 0 0 >90 days 0 0 180,894 4

13 Term Deposits are currently as follows: Investment Maturity Variable Financial Institution Capital Date Date Interest Rate

26 From: 01 April 2017 Period To: 5 To: 31 August 2017 Year Ended: 31 March 2018

Note Notes to the Accounts

Natwest Treasury Reserve Deposit 400,000 26/10/2016 26/10/2017 0.51% National Counties Building Society 200,000 15/08/2017 15/11/2017 0.33% West Bromwich Building Society 300,000 31/08/2017 31/10/2017 0.19% 900,000

14 Special Levies are due to be paid by Constituent Councils in two halves on 1 May and 1 November every year.

15 There are currently 109 Ratepayers that have not paid their Drainage Rates for 2017/18, as compared to 169 Ratepayers this time last year. Summarised transactions for Drainage Rates and Special Levies during the year are as follows:

2016/17 2017/18 Arrears b/fwd 6,224 2,048 Drainage Rates for the year 75,171 76,680 Special Levies for the year 290,942 296,774 New Assessments 1,139 118 Value Increases (Decreases) -1,140 -118 Payments Received -370,805 -222,167 Settlement Discount 0 -213 Returned/(Represented) amounts 231 0 Irrecoverables and write offs -2,090 -75 Summons collection costs 1,650 2,175 Adjustments 726 0 Arrears c/fwd 2,048 155,221

16 Prepayments represent the amount that has been paid to the WMA in advance, which will be used by the WMA to pay the Board's share of consortium expenditure during the next reporting period.

17 Grants Unapplied are those grants that we have received in advance of doing work on the following schemes:

2016/17 2017/18 SCH03 Giant Hogweed Project 3,792 3,792 SCH02 River Wensum Restoration Project WLMP 1,233 1,233 SCH07 River Nar Litcham to Lexham Hall Lakes 760 760 SCH04 River Nar East Lexham Lakes Bypass -216 -216 SCH12 River Wensum Resoration Scheme 101,200 92,130 SCH13 River Nar Restoration Scheme 4 Year 267,365 172,377 SCH15 Strategic Modelling and Restoration Project -16,500 -16,500 SCH25 WFD Maintenance Improvements PSCA -9,822 -9,822 347,812 243,753

18(i) The Board provides its employees with access to the Local Government Pension Scheme but does not need to Account for this as a defined benefit pension scheme to comply with the limited assurance audit regime. However the Board has chosen to do so because it does have a pension liability, which has been calculated by the LGPS Fund Actuary as at 31 March 2017.

18(ii) The Board is a member of the Water Management Alliance Consortium and as such also has a proportion of the pension liability for the shared staff that are employed by King's Lynn IDB, t/a the Water Management Alliance. The Fund Actuary for Norfolk County Council has prepared a separate Report for the Water Management Alliance, which identifies a notional net pension liability of £1,827,000 as at 31 March 2017 that is shared by all 5 Member Boards. The Board's share of this pension liability is set out every year in the WMAs Basis of Apportionment, which was approved by the Board on 26 January 2017.

19 The Reserves are managed in accordance with the Capital Financing and Reserves Policy, as approved by the Board on 21 January 2015. This policy is available for viewing on the Board's website.

20 The purpose of the Development Reserve is to reduce the impact on drainage rates and special levies from development that takes place in the area. The Board charges developers a standard rate per impermeable hectare for agricultural land which is developed and becomes a hard standing area, such as housing, roadways etc. The money is credited to this Reserve and then used to reduce the gross cost of capital work needed to cater for the additional flows arising from such development. The income for this Reserve therefore comes exclusively from developers and is used to fund in part improvement works that are necessary because of development.

21 The purpose of this Reserve is to reduce the impact on drainage rates and special levies as and when equipment is bought and sold, in accordance with the plant renewals programme. Depreciation is its primary source of income, which largely comes from drainage rates/special levies in the form of plant charges included within the maintenance budget, together with any profits on disposal. Changes in hourly charge out rates are determined27 by the Operations Manager and the Chief Executive. Expenditure is determined by the Board, following recommendations made by the Chief Executive and Operations Manager. From: 01 April 2017 Period To: 5 To: 31 August 2017 Year Ended: 31 March 2018

Note TheNotes purpose to the Accountsof this Reserve is to reduce the impact on drainage rates and special levies as and when equipment is bought and sold, in accordance with the plant renewals programme. Depreciation is its primary source of income, which largely comes from drainage rates/special levies in the form of plant charges included within the maintenance budget, together with any profits on disposal. Changes in hourly charge out rates are determined by the Operations Manager and the Chief Executive. Expenditure is determined by the Board, following recommendations made by the Chief Executive and Operations Manager.

22 This Revaluation Reserve has arisen from the revaluation of the Board's share of Kettlewell House on 31 March 2009 (approx. 10%).

Related Party Transactions

23 Mr D Papworth is the Chairman of the Norfolk Rivers IDB. He has been paid £2,041.67 Chairman's Allowance during the year.

24 The Board has paid B G Goose & Partners a sum of £0.00 for materials, teleporter and driver hire upto 31/08/17. The Board's Operations Manager is a partner of this business.

25 The Board uses Rating Software for the collection of Drainage Rates known as DRS. The software was developed by Mr PJ Camamile, the Chief Executive, and is supported by Byzantine Ltd. Mr P J Camamile is the Company Secretary of Byzantine Ltd, and his wife, Mrs P Camamile is a Director. Both are shareholders.

Recommended Actions:

1. To approve the Financial Report for the period ending 31-8-2017.

P J CAMAMILE P WALKER CHIEF EXECUTIVE FINANCE ASSISTANT

28 Norfolk Rivers IDB Schedule of Paid Accounts

Payment Date From: 01/07/2017 Payment Date To: 30/09/2017

% Cost Amount Paid Name Details Recoverable This Period

Acle Garden Machinery Centre Knife Blade 0 48.00 AMIS Piling & Dredging Norfolk Truxor Hire 100 18,480.00 Anglia Farmers Ltd Materials/Equipment 85 1,739.61 Atkins Ltd PAR Preparation 100 5,400.00 BASEcology Ltd Water Vole Survey 100 527.00 Broads (2006) IDB Recharge Work 0 8,573.13 CJ Spares Ltd Repairs/Oil/Parts 0 194.57 Ernest Doe & Sons Ltd Tools/Supplies 0 38.05 GB Digger Hire Ltd Dumper Hire 0 315.96 GDR Sales Ltd Plant/Labour Hire 20 57,492.00 Halls Power Equipment Ltd Strimmer 0 37.80 Inland Revenue PAYE/NIC 0 5,527.54 Mervyn Lambert Plant Hire Ltd Plant Hire/Servicing 25 414.00 Robin Lofty Bowser Servicing 0 250.00 Murley Construction Equipment Swing Device Gearbox 0 833.34 Native Landscapes Invasive Spraying 0 1,120.00 Norfolk Pension Fund Superannuation 0 5,560.99 Rocksure Systems Ltd Lone Worker Service 0 129.60 Stalham Engineering Co Ltd Grease Nipples 0 138.49 Tyre Contract Services Tyres/Repairs 0 117.60 Vodafone Ltd Mobile Phone Charges 0 144.90 Water Management Alliance Staff Recharges/PPE 0 11,840.24

Please note that the amounts shown above include VAT £118,922.82

29 NORFOLK RIVERS INTERNAL DRAINAGE BOARD RISK REGISTER

RISK RATING STRATEGIC LIKELIHOOD IMPACT RESPONSE (ACTIONS RISK IMPACT (HIGH, MEDIUM, OBJECTIVES SCORE SCORE PLANNED/TAKEN) LOW) (1 – 3) (1 – 3) To reduce the flood risk Reduction in, Erosion of to people, property, or insufficient Board’s capital 3 3 High 9 Explore alternative public infrastructure and finance, grant and general funding streams the natural environment and income reserves by providing and maintaining technically, EA may cease Reduction in environmentally and to pay highland FCERM service economically sustainable water the Board is able flood defences within the contributions to to provide Internal Drainage District IDBs (IDD) Unable to replace assets as scheduled in asset management plan

EA is no longer Potential Develop Investment Plan willing or able overtopping into 2 3 High 6 with key stakeholders to carry out IDD in severe work on sea weather events defences that and cost protects the implications of Internal managing the Drainage increase in water District, or the works are undertaken to a reduced specification.

EA is no longer Will limit the Need to formally identify, willing or able Board’s ability to 2 3 High 6 record and advise EA of to carry out fulfil its statutory works required. Develop work on Main function protocol to undertake Rivers works on recharge basis

Potential to implement

Updated 26 January 2017 30 NORFOLK RIVERS INTERNAL DRAINAGE BOARD RISK REGISTER

RISK RATING STRATEGIC LIKELIHOOD IMPACT RESPONSE (ACTIONS RISK IMPACT (HIGH, MEDIUM, OBJECTIVES SCORE SCORE PLANNED/TAKEN) LOW) (1 – 3) (1 – 3) PSCA to undertake works

Encourage the EA to demain lengths of less strategically important main river for the IDB to adopt and maintain.

Maintenance IDB could incur . Work with EA, NE and works penalties/fines 2 3 High 6 voluntary sector orgs to constrained by meet WFD requirements. the Water Framework Agree interpretation of Directive Habitat Regulations legislation and Assessments with NE. Habitat Regulations SMO regularly updated to Assessment remain WFD compliant

Onus of proof Regular SMO update sits with IDBs training for employees

Pursue funding from all available sources

To enable and facilitate Planning Potential for Get involved with each land use for residential, Authorities increased flood 2 3 High 6 constituent Planning commercial, recreational ignore advice risk Authority to better and environmental provided by integrate/ coordinate purposes by guiding and Board, which planning and flood risk regulating activities, leads to management issues which have the potential increased flood to increase flood risk risk Board comments made on planning applications Lack of staff Lost income from are available on each resources SWDCs and Planning Authority’s results in commuted sums website turning a blind

Updated 26 January 2017 31 NORFOLK RIVERS INTERNAL DRAINAGE BOARD RISK REGISTER

RISK RATING STRATEGIC LIKELIHOOD IMPACT RESPONSE (ACTIONS RISK IMPACT (HIGH, MEDIUM, OBJECTIVES SCORE SCORE PLANNED/TAKEN) LOW) (1 – 3) (1 – 3) eye to Planning/Enforcement Byelaw/Land issues reported at Board Drainage Act and Committee meetings infringements and Lobby LPAs to include contraventions IDBs as Statutory or failure to Consultees and to treat collect IDB watercourses as development SUDs contributions and commuted Promote IDB services for sums adoption of SUDs in planning consents to Potential for Inadequate or ensure they are developers to total lack of maintained in perpetuity allow SUDs to maintenance of be managed by SUDs could have Look to introduce a SUDs private an adverse adoption and charging companies who impact on the IDB policy. may allow them infrastructure and to fall into subsequently A SUDs adoption and disrepair increase the risk charging policy approved through lack of of flooding by the Board 26 January long term 2017. maintenance

Updated 26 January 2017 32 Risk Assessment Matrix (From the Risk Management Strategy and Policy as approved 26 January 2017)

Risk Assessment Matrix

Likelihood

Highly Likely Medium (3) High (6) High (9)

Possible Low (2) Medium (4) High (6)

Unlikely Low (1) Low (2) Medium (3)

Negligible Moderate Severe

Impact

The categories for impact and likelihood are defined as follows:

IMPACT

 Severe – will have a catastrophic effect on the operation/service delivery. May result in major financial loss (over £100,000) and/or major service disruption (+5 days) or impact on the public. Death of an individual or several people. Complete failure of project or extreme delay (over 2 months). Many individual personal details compromised/revealed. Adverse publicity in national press.

 Moderate – will have a noticeable effect on the operation/service delivery. May result in significant financial loss (over £25,000). Will cause a degree of disruption (2 – 5 days) or impact on the public. Severe injury to an individual or several people. Adverse effect on project/significant slippage. Some individual personal details compromised/revealed. Adverse publicity in local press.

 Negligible – where the consequences will not be severe and any associated losses and or financial implications will be low (up to £10,000). Negligible effect on service delivery (1 day). Minor injury or discomfort to an individual or several people. Isolated individual personal detail compromised/revealed. NB A number of low incidents may have a significant cumulative effect and require attention.

LIKELIHOOD

 Highly likely: very likely to happen

 Possible: likely to happen infrequently

 Unlikely: unlikely to happen.

33 34 35 36 37 38 39 WMA CALENDAR OF MEETINGS FOR 2018

2017 2018 December January February March April May June July August September October November December

M 1 Bhol 1M Tu 2 1 2Tu W3 2 1 3 W Th 4 1 1 3 2 4 1 Th F1 5 2 2 4 1 3 5 2 F Sa 2 6 3 3 5 2 4 1 6 3 1 Sa Su 3 7 4 4 1 6 3 1 5 2 7 4 2 Su M 4 8 5 5 2 Bhol 7 Bhol 4 2 6 BIDB 3 8 5 3 M Tu 5 9 6 SHIDB 6 3 8 SHIDB 5 3 7 SHIDB 4 9 6 SHIDB 4Tu W 6 Deben Com 10 ESIDB 7 7 4 9 6 4 8 5 10 ESIDB 7 5 W Th 7 11 8 8 5 10 7 5 9 6 11 8 6 Th F 8 WMA 12 9 9 6 11 8 6 10 7 12 9 7 WMA F Sa 9 13 10 10 7 12 9 7 11 8 13 10 8 Sa Su 10 14 11 11 8 13 10 8 12 9 14 11 9 Su M 11 15 BIDB 12 12 9 14 11 9 13 10 15 BIDB 12 10 M Tu 12 16 13 13 10 15 PCWLMB 12 10 14 PCWLMB 11 16 13 11 Tu W 13 17 14 14 11 16 13 ESIDB 11 15 12 17 14 12 W Th 14 18 15 15 12 17 14 12 16 NRIDB 13 18 NRIDB 15 13 Th F 15 19 KLIDB 16 16 KLIDB 13 18 KLIDB 15 13 KLIDB 17 14 KLIDB 19 16 KLIDB 14 F Sa 16 20 17 17 14 19 16 14 18 15 20 17 15 Sa Su 17 21 18 18 15 20 17 15 19 16 21 18 16 Su M 18 22 19 19 16 21 BIDB 18 16 20 17 22 19 17 M Tu 19 23 20 20 17 22 19 17 21 18 23 20 18 Tu W20 2421 21 18 23 20 18 221924 21 19W Th 21 25 NRIDB 22 22 19 24 NRIDB 21 19 23 20 25 22 20 Th F 22 26 23 23 WMA 20 25 22 20 24 21 26 23 21 F Sa 23 27 24 24 21 26 23 21 25 22 27 24 22 Sa Su 24 28 25 25 22 27 24 22 26 23 28 25 23 Su M 25 Bhol 29 26 26 23 28 Bhol 25 23 27 Bhol 24 29 26 24 M Tu 26 Bhol 30 PCWLMB 27 27 24 29 26 24 28 25 30 PCWLMB 27 25 Bhol Tu W 27 31 28 28 25 30 27 25 29 26 31 28 26 Bhol W Th 28 29 26 31 28 26 30 27 29 27 Th F 29 30 Bhol 27 29 WMA 27 31 28 WMA 30 28 F Sa 30 31 28 30 28 29 29 Sa Su 31 29 29 30 30 Su M3030 31 M Tu 31 1 Bhol Tu W Th

Kettlewell House Breckland DC Hickling Barn/Village Hall Marsh Reeves

Kirton Lodge/Orford Town Hall TBD

40 Norfolk Rivers IDB

Distributed to:

Members Bambridge S G Bannock C H Mrs Birkbeck H C Borrett W Borthwick J Bracey J Broome P Carrick J F (Vice-Chairman) Cator H G Carrick P H Everett G Foster N W D Foulger C Green A R Mrs Hannah B J Hester S Labouchere J P Legg N Little M R Monument L Mrs Moore P Mutimer G T Oldfield J F Papworth P D (Chairman) Pearce N Sayer M J Shaw S Watson E Mrs Wilbourn R

Officers Bloomfield G Camamile P J George P Jeffrey Miss S Laburn Ms C Mandley Ms H Philpot M

Norfolk Rivers IDB 19 October 2017