A MEETING OF THE RIVERS INTERNAL DRAINAGE BOARD WAS HELD IN THE CONFERENCE SUITE, COUNCIL, ELIZABETH HOUSE, WALPOLE LOKE, , NORFOLK ON THURSDAY 18 AUGUST 2016 AT 10.00 AM.

Elected Members Appointed Members H C Birkbeck Breckland DC J Borthwick * S G Bambridge J Bracey * W Borrett * J F Carrick C Carter H G Cator * N W D Foster DC * B J Hannah * Mrs C H Bannock * J P Labouchere * P Carrick * M R Little * G Everett * T Mutimer A Mallett J F Oldfield * P D Papworth King’s Lynn & WN BC * M J Sayer * Mrs E Watson S Shaw R Wilbourn DC Mrs A R Green * P Moore Ms B Palmer Vacancy Vacancy

South Norfolk DC P Broome * K Kiddie * Dr N Legg

* Present (55%)

Mr P D Papworth in the Chair

In attendance:

Mr P J Camamile (Chief Executive), Mr G Bloomfield (Catchment Engineer), Mr M Philpot (Project Engineer), Mr Paul George (Operations Engineer), Miss Caroline Laburn (Technical and Environmental Officer), Miss Helen Mandley (Technical and Environmental Assistant) and Mrs M Creasy (minutes)

1 ID Norfolk Rivers IDB, Minute Action

43/16 APOLOGIES FOR ABSENCE

43/16/01 Apologies for absence were received on behalf of Messrs H C Birkbeck, J Borthwick, J Bracey, P Broome, C Carter, H G Cator, A Mallett, J F Oldfield, S Shaw, R Wilbourn, Ms B Palmer and Mrs A Green.

44/16 CHANGES TO LOCAL AUTHORITY APPOINTMENTS

44/16/01 North Norfolk District Council had recently appointed Mrs A Clausen- Reynolds to the Norfolk Rivers IDB to replace Mr S Ward. However, North Norfolk District Council had subsequently advised that Mrs A Clausen- Reynolds and also Mr R Reynolds were no longer appointed to the Norfolk Rivers IDB. At the time of this meeting there were two vacancies for North Norfolk DC. RESOLVED that this be noted.

44/16/02 Mr P Moore, North Norfolk District Council appointed member was asked to PM report back to his Local Authority on behalf of the Board, the need to fill the two vacancies, and to also monitor attendance of appointed members at IDB meetings. RESOLVED that this be noted.

45/16 DECLARATIONS OF INTEREST

45/16/01 There were no Declarations of Interest to record other than those already recorded in the Register of Members Interests. RESOLVED that this be noted.

46/16 MINUTES OF THE LAST BOARD MEETING

46/16/01 The minutes of the last Board meeting held on 19 May 2016 were approved and signed as a true record. Arising therefrom:

46/16/02 Planning (29/16/03)

The Project Engineer reported that he had commented on the site MP/ development plan for the proposed development in Reepham and would GE comment on the planning application once it had been submitted to Broadland DC. Broadland DC appointed member Mr G Everett would also liaise with the Project Engineer on this as he was the councillor for the Reepham ward. RESOLVED that this be noted.

46/16/03 Creation of new IDBs/New Business Development (41/16/02)

The Chief Executive reported that Defra was currently going through the legal process required and was on schedule to constitute the new Pevensey and Cuckmere Water Level Management Board on 1 October 2016. RESOLVED that this be noted.

47/16 MINUTES OF THE LAST EXECUTIVE COMMITTEE MEETING 2 ID Norfolk Rivers IDB, Minute Action

47/16/01 The minutes of the last Executive Committee meeting held on 19 May 2016 were considered in detail and approved. There were no matters arising.

48/16 OPERATIONS REPORT

48/16/01 The Operations Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom:

48/16/02 Health and Safety (2)

There were no accidents, incidents or near misses to record during this reporting period.

48/16/03 Water Level Management Plans – Restoration (4) East Estate and West Lexham Lakes

The Operations Engineer provided an update on plans for the next four phases of work and reported that consultation with local landowners, stakeholders and statutory authorities was scheduled to take place in October 2016.

48/16/04 Mr N Foster recorded that he was waiting to see the detailed design PG drawings for these works as he had some concerns about what the works would actually achieve, given that the lake would virtually disappear and the River Nar upstream at was barely visible. The Operations Manager reported that he should receive the design plans in the near future and would then discuss these with Mr Foster to address his concerns. RESOLVED that this be noted.

48/16/05 Water Level Management Plans – River Nar Restoration (4) West Acre Mill

The Operations Engineer reported that following consultation with local landowners, stakeholders and statutory authorities, works on site had commenced today, 18 August 2016. RESOLVED that this be noted.

48/16/06 Hydrology (6)

Members considered the national update on recent weather conditions in the UK together with the rainfall data local to Norfolk. Mr M Sayer suggested that more localised updates would be more relevant.

49/16 PLANNING

49/16/01 The Planning Report, (included within the Operations Report and a copy on file in the Report Book), was considered in detail and approved. Arising therefrom:

49/16/02 Members considered and approved the responses made to Local Planning

3 ID Norfolk Rivers IDB, Minute Action

Authorities during this reporting period, as recorded in the Planning Report, concerning planning applications with surface water drainage discharge that may have an impact on the Board’s drainage infrastructure. RESOLVED that this be noted.

49/16/03 The Project Engineer reported that it was his understanding that application PF/16/0407 to North Norfolk DC planning had been declined. RESOLVED that this be noted.

49/16/04 The Project Engineer reported that as previously agreed he was copying the relevant appointed members into his comments to the local authority planning departments.

49/16/05 The Chairman informed members of the proposed development of 200 MP houses at the Greens Road/ Road junction in North Walsham. North Norfolk DC appointed member Mr P Moore reported that North Norfolk DC councillors were aware and concerned about this proposed development which was located close to the Skeyton Beck watercourse, which is very narrow and would not be capable of taking fast surface water run-off. All concurred that if the development proceeded it may be necessary for the IDB to take a surface water development contribution from the developer in order to make improvements to the IDB drainage infrastructure to enable the system to take the increase in surface water run- off created by the development. RESOLVED that this be noted.

49/16/06 Crane Fruehauf Site Planning Application

The Project Engineer would forward his comments on this application to Mr MP P Moore, North Norfolk DC appointed member. RESOLVED that this be noted.

50/16 ENVIRONMENTAL REPORT

50/16/01 The Environmental Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom:

50/16/02 Giant Hogweed (1)

Members considered the report on the large outbreak of non-native invasive CL/ species Giant Hogweed on the , which officers had reported to PJC the EA so that this could be included in the EA’s eradication programme. Members also noted the request to report any outbreaks to officers but not to attempt to deal with the plant as it may cause burns and other reactions to the skin. It was agreed and thereby RESOLVED that Norfolk Rivers IDB would fund £2,000 per annum towards work to eradicate Giant Hogweed in the Board’s district, in addition to its annual contribution of £1,667 to the Norfolk Non-Native Species Initiative, (NNSI).

50/16/03 Whiteclawed Crayfish (8)

Members considered the report on the Technical and Environmental Officer CL/

4 ID Norfolk Rivers IDB, Minute Action

and Assistant’s recent training in how to survey and better understand the PJC ecology of the whiteclawed crayfish, and their attainment of a licence to do so. The whiteclawed crayfish, which is native to the IDB’s watercourses, still populated some parts of the tributaries and the Upper Bure but is under threat of extinction due to the introduction of the non- native signal crayfish and outbreaks of crayfish plague. It was agreed and thereby RESOLVED to approve the recommendation to increase funding by £5,000 per year for four years for the Board’s Biodiversity Action Plan, (BAP) from 2017/18 to allow the Technical and Environmental Team to gain a better understanding of the ecology of the whiteclawed crayfish in the IDB’s watercourses and to possibly increase these populations, which would be of both national and international ecological importance.

51/16 FINANCIAL REPORT

51/16/01 The Financial Report for the period 1 April 2016 to 30 June 2016 was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom:

51/16/02 The Chief Executive reported that the Highland Water Contribution from the EA was projected to be higher than originally estimated because of the increase in maintenance works undertaken. RESOLVED that this be noted.

51/16/03 The Chief Executive apprised members that the loss made on rechargeable works to 30 June 2016 was due to the Board agreeing to subsidise works on the Blackwater Scheme, however subsequent recharge works to date had realised a profit of circa £10,000. RESOLVED that this be noted.

51/16/04 The Chief Executive recorded that the debts reported outstanding as at 30 June 2016 had all now been paid. RESOLVED that this be noted.

52/16 SCHEDULE OF PAID ACCOUNTS

52/16/01 The Schedule of Paid Accounts for the period 1 April 2016 to 30 June 2016, totalling £223,299.79, (a copy of which is filed in the Report Book), was considered in detail and approved. There were no matters arising.

53/16 MATERIAL CHANGES TO RISK REGISTER

53/16/01 Members considered the risk register for those risks with a risk assessment matrix score of ≥ 6. Arising therefrom:

53/16/02 It was agreed and thereby RESOLVED that there were currently no material changes to make to those risks with an assessment matrix score of ≥ 6.

54/16 CORRESPONDENCE

54/16/01 There was no correspondence for the Board to consider during this

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reporting period.

55/16 DATE/TIME OF NEXT MEETING

55/16/01 The next Board meeting was scheduled for 20 October 2016 at 10.00 am in the Conference Suite at Breckland District Council.

56/16 ANY OTHER BUSINESS

56/16/01 There was no other business to discuss.

57/16 CONSORTIUM MATTERS

57/16/01 The unconfirmed minutes of the last Consortium Management Committee Meeting held on the 24 June 2016 were considered in detail and approved. Arising therefrom:

57/16/02 ADA Conference 2016

Members’ attention was drawn to the ADA Conference taking place on 17 MEC November 2016 in and all were encouraged to attend. An email would be circulated in due course asking for confirmation of attendance.

57/16/03 Schedule of Paid Accounts

The WMA Schedule of Paid Accounts for the period 1 March 2016 to 31 March 2016, totalling £45,749.63 as approved at the Consortium Management Committee meeting on 24 June 2016, was considered in detail and adopted by the Board. There were no matters arising.

57/16/04 Financial Report

The WMA Financial Report for the period 1 April 2015 to 31 March 2016, as approved at the Consortium Management Committee meeting on 24 June 2016 was considered in detail and adopted by the Board. There were no matters arising.

57/16/05 Issues for discussion at next CMC meeting

There were no specific issues raised by Members requiring discussion at the next Consortium Management Committee meeting on 30 September 2016.

58/16 CONFIDENTIAL BUSINESS

58/16/01 There was no confidential business to discuss.

6

A MEETING OF THE NORFOLK RIVERS IDB EXECUTIVE COMMITTEE WAS HELD IN THE CONFERENCE SUITE, BRECKLAND DISTRICT COUNCIL, ELIZABETH HOUSE, WALPOLE LOKE, DEREHAM, NORFOLK ON THURSDAY, 19 MAY 2016 AT 9.00 AM.

Elected Members Appointed Members J F Carrick Breckland DC * M Little * S G Bambridge * P D Papworth DC * Dr N Legg BCKL&WN * Mrs E Watson

* Present (83%)

In attendance:

Mr P J Camamile (Chief Executive), Mr G Bloomfield (Catchment Engineer), Mr M Philpot (Project Engineer), Mrs M Creasy (minutes) and Mrs J Goodrum (minutes)

ID Norfolk Rivers IDB: Executive Committee, Minute Action

11/16 APOLOGIES FOR ABSENCE

11/16/01 Apologies were received from the Committee Chairman, Mr J F Carrick.

11/16/02 It was unanimously agreed that in Mr Carrick’s absence, Mr P D Papworth would Chair the meeting. RESOLVED that this be noted.

12/16 MINUTES OF THE LAST EXECUTIVE COMMITTEE MEETING

12/16/01 The minutes of the last Executive Committee meeting held on 28 January 2016 were approved and signed as a true record. Arising therefrom:

12/16/02 De-Maining Proposals (03/16/02)

The EA programme to de-main 62km of low priority watercourse was ongoing, with dedicated EA officer Jason Coombes reporting progress to the Chief Executive. Members were advised that any such watercourses subsequently transferred to the Board would be in their current state of poor condition. The Project Engineer reported that the watercourses would be surveyed and a condition score applied, plus a scoping exercise undertaken ID Norfolk Rivers IDB: Executive Committee, Minute Action

to establish what costs the Board would potentially incur. RESOLVED that this be noted.

12/16/03 Financial Report - HWC Contributions (03/16/03)

The Chief Executive reported that he was waiting for the PJC outcome of the Defra Working Group’s project looking at a resolution to the Rating Lists before contacting Breckland and South Norfolk DCs for support to extend to the upland area of the catchment. The Chief Executive, who was a member of the Defra Working Group, had developed an alternative methodology using current rating lists which, when tested had demonstrated no financial losses to IDBs and this was currently being tested by other IDBs through ADA. RESOLVED that this be noted.

13/16/01 INTERNAL AUDIT REPORT 2015/16

13/16/02 The Internal Audit Report for 2015/16, including the three observations and subsequent recommendations as prepared by the Board’s Internal Auditor,(Kings Lynn and West Norfolk Borough Council internal Audit Services), together with the Chief Executive’s responses and completion dates,(copies of which are filed in the Report Book), were considered in detail and approved. Arising therefrom:

13/16/03 It was agreed and thereby RESOLVED to recommend that the Board approves the Internal Audit Report for the year ended 31 March 2016.

13/16/04 The substantial level of assurance awarded on conclusion of the audit was noted. and particular attention to Employment Status Indicators was noted.

13/16/05 Members considered the introduction by HMRC of the Employment Status Indicator (ESI) Tool available on the HMRC website would be beneficial to the Board when looking to engage contractors/consultants. RESOLVED that this be noted.

14/16 APPOINTMENT OF INTERNAL AUDITOR FOR 2016/17

14/16/01 It was agreed and thereby RESOLVED to recommend that the Board approves the re-appointment of the King’s Lynn and West Norfolk Borough Council’s Internal Audit Service to undertake the Board’s Internal Audit for 2016/17.

15/16 ANNUAL RETURN YEAR ENDING 31 MARCH 2016: SECTION 1 ANNUAL GOVERNANCE STATEMENT

15/16/01 Members were apprised of the changes to the Annual ID Norfolk Rivers IDB: Executive Committee, Minute Action

Return for 2015/16 as a result of The Accounts and Audit Regulations 2015 and the issue from ADA on 30 March 2016 of the Governance and Accountability for Smaller Authorities in Practitioners’ Guide to Proper Practices to be applied in the preparation of statutory annual accounts and governance statements.

15/16/02 It was agreed to recommend that the Board approves the Annual Governance Statement as set out in Section 1 of the Norfolk Rivers Annual Return year ending 31 March 2016. RESOLVED that this be noted.

16/16 FINANCIAL REPORT 2015/16

16/16/01 The Financial Report for the year ending 31 March 2016 was considered in detail and approved. Arising therefrom:

16/16/02 Members were apprised of the changes to the 2015/16 Annual Return for IDBs, (to bring this in line with the Annual Return for all Smaller Authorities). From 2015/16 staff costs were shown separately on the Annual Return (Section 2 Accounting Statements in Box 4) rather than as watercourses and pumping station costs, as had been included in Box 4 in previous years. The Financial Reconciliation to the Annual Return for 2015/16 had therefore changed from previous years and the figures for 2014/15 had subsequently been restated. RESOLVED that this be noted.

16/16/03 It was agreed and thereby RESOLVED to recommend that the Board approves the Financial Report for the year ending 31 March 2016.

17/16 ANNUAL RETURN YEAR ENDING 31 MARCH 2016: SECTION 2 ACCOUNTING STATEMENTS

17/16/01 The Chief Executive reiterated the changes applicable to the Annual Return 2015/16 as recorded in 16/16/02.

17/16/02 It was agreed to recommend that the Board approves the Accounting Statements shown in Section 2 of Norfolk Rivers IDB’s Annual Return for the year ended 31 March 2016. RESOLVED that this be noted.

18/16 SCHEDULE OF PAID ACCOUNTS

18/16/01 The Schedule of Paid Accounts for the period 1 January 2016 to 31 March 2016, totalling £136,124.68 was considered in detail and approved. There were no matters arising.

ID Norfolk Rivers IDB: Executive Committee, Minute Action

19/16 COLLECTION OF DRAINAGE RATES

19/16/01 Members considered the closing balances for outstanding drainage rates for 2015/16, compared with the same balances for the previous five years. The Chief Executive reported that the income procedure was being followed to endeavour to recover the outstanding monies. RESOLVED that this be noted.

20/16 DATE OF NEXT MEETING

20/16/01 The next Executive Committee meeting would take place on Thursday 18 August 2016 at 9.00am in the Dereham Room, Conference Suite at Breckland District Council

21/16 ANY OTHER BUSINESS

21/16/01 There was no other business to discuss.

Water Management Alliance

NORFOLK RIVERS INTERNAL DRAINAGE BOARD

OPERATIONS REPORT FOR THE PERIOD MAY to July 2016

1. REVENUE MAINTENANCE WORKS Works were carried out on board main drains in the following districts:

Board Machine: Currently undertaking re-charge work in Aldeburgh Suffolk

Contractor’s Machine: (Wayne Risebrow & Gary Riseborough) Wensum – Foulsham Hellesdon Low Road Dereham Stream - blockage removal Flordon Common – blockage removal and fencing work Oxnead – Headwall re-build project Itteringham – Chamber re-build project

Handwork: NRIDB Operative + Contractor: (Neil Marshall) Numerous sites across the whole of the district.

2. HEALTH & SAFETY No accidents, incidents or near misses this period.

3. PLANT

The welfare unit has been purchased and will now be used across the Board’s area for projects as required.

4. CAPITAL SCHEMES:

UPPER WENSUM RESTORATION 2014-19 Upper Wensum Restoration Scheme phase 2 - Raynham Estate

Phase 2 of the upper Wensum Restoration Scheme will commence in September. Water vole mitigation has continued this quarter.

RIVER NAR RESTORATION SCHEMES / WATER LEVEL MANAGEMENT PLAN

East Lexham Estate & West Lexham Lakes River Nar, Norfolk Designs have been drawn up to allow for formal consultation with land owners, local stakeholders and statutory authorities. This process is underway. A programme is also being formalised which has divided the scheme into four phases of work detailed below: • Phase 1 In channel restoration works downstream of West Lexham Sluice; due to start early October 2016. • Phase 2 Replace existing culvert immediately downstream of West Lexham Sluice. • Phase 3 Constructed embankment and draw down of levels in Lake upstream of West Lexham Sluice. • Phase 4 Start diverting flow into new channel with amount to be increased over time.

West Acre Mill Further vegetation management works have taken place in order to ensure access and for environmental risk mitigation. Designs have been drawn up and to allow for formal consultation with land owners, local stakeholders and statutory authorities. This process is underway and works are planned to start mid-August 2016.

Consultation drawings

Castle Acre Minn’s Meadow Nothing to report this period.

2016/2017 Slow the Flow Project – (Funded by the Broads Authority, Essex and Suffolk Water, with NRIDB acting as Designer and Contractor)

Following the success of the previous projects the Board has again been approached by the Broadland Catchment Partnership to act as Designer & Contractor for a number of further ‘slow the flow’ projects this financial year. These will be scoped over the coming months.

Public Sector Co-operation Agreement (PSCA) Work for the Environment Agency – Vegetation Management at EA structures and sites

Using the PSCA we have secured 4 months’ work to undertake vegetation management at 18 EA structures, including the Glaven Outfall, Hunn Outfall and Costessey Mill. This work is monthly between July and October 2016.

PSCA Work for the Environment Agency – Weedcut of the

Using the PSCA we have secured a 4Km weed cut on the River Stiffkey following meetings between the IDB and EA where programmes of work were shared and it was found that we will be completing maintenance of our main drain in this area this year. The two projects will now run in sequence, giving efficiencies for all.

5. STAFF/WORKFORCE - TRAINING/EDUCATION – VISITS

Project Engineer attended the following meetings:

Weekly Maintenance scoping visits to IDB drains.

25 April 2016 River Wensum Restoration Meeting

24 May 2016 Copes Safety Ltd, Meeting to go over various health and safety related matters

31 May – 2 June 2016 First Aid Training

7 June 2016 Lantra 4x4 training

6 July 2016 PSCA work Meeting at Environment Agency

21 July 2016 Breckland DC – Dereham Stream work assessment

Operations Engineer attended the following meetings:

Weekly Maintenance scoping visits to IDB drains.

31 May – 2 June 2016 First Aid Training

7 June 2016 Lantra 4x4 training

11 July 2016 Mermaid WFD improvements scoping visit with EA & NRT

11 July 2016 Castle Arch Farm, Dereham. To assess damage to private bridge

14 July -15 July 2016 Site Managers Safety Training Scheme Refresher Training

18 July 2016 Newton Mill to Newton Bridge Longitudinal GPS survey

21 July 2016 Breckland DC – Dereham Stream work assessment

22 July 2016 Lyng Fishing Club, River Wensum. To scope and price rechargeable river restoration works.

Workforce Training - Adrian Brooks has attended and passed the following Lantra courses:

20 June 2016 360 Excavator above 10tns, Tracked

29 June 2016 Articulated Dump Truck, Wheeled

7 July 2016 Rigid rear tipping Dump Truck, Tracked

19 July 2016 Telescopic Handler

6. HYDROLOGY (extracts from http://www.metoffice.gov.uk/climate/uk/summaries/2016)

May began unsettled and windy with low pressure in charge, but by the 5th a warmer and more settled pattern became established with high pressure close to the UK. For much of the rest of the month an easterly flow prevailed and brought plenty of fine, warm and sunny weather, although it was often cooler near North Sea coasts, and scattered thundery showers sometimes affected western and southern areas. It was particularly warm in the second week. This pattern was interrupted by a brief colder interlude mid-month and an unsettled spell from the 17th to 22nd, but warm and sunny weather re-established itself in many western areas during the last week.

At the start of June, Britain's weather was dry and settled, but often cloudy away from sheltered western areas, with north-easterly winds bringing low cloud in from the North Sea. Showers and thunderstorms increasingly broke out inland after the 5th, although there was further warm sunny weather at times, particularly in the west. From the 10th onwards, the weather was generally unsettled, wet and cloudy with low pressure often in charge. There were also thundery downpours at times, and heavy rain and thunderstorms caused significant disruption in the south-east on the 23rd.

Rainfall:

East Anglia East Lexham Buxton SevenMile Buxton West 1981-2010 Anglia Estate observed Halvergate 1971-2000 Somerton Average Actual Actual Actual mm mm mm mm** Actual mm mm** Actual mm JAN 53.4 69.5 104.5 102.9 103.4 57.8 110 FEB 37.2 29.3 29 34.1 25.4 38 24.5 MAR 44.8 70.5 95 85.6 50 49 66.5 APR 45.3 59.6 75 63.5 73.4 45.8 55 MAY 44.8 49.7 62 44.7 56 41.4 30 JUN 54.3 106.5 91.5 130.2 54.3 55.2 73.5 JUL 46 51.6 AUG 50.1 53.2 SEP 55.6 57.8 OCT 59 64.3 NOV 58.5 66.1 DEC 56.8 59.5

* http://www.metoffice.gov.uk/climate/uk/summaries/2015 ** http://www.buxton-weather.co.uk/weather.htm#daily

7. COMPLAINTS/ENFORCEMENT No complaints this reporting period.

8. GENERAL incl. PLANNING

Planning: All planning applications made to Broads Authority, Breckland District Council, Broadland District Council, Borough Council, King’s Lynn & West Norfolk Borough Council, North Norfolk District Council and South Norfolk Council were viewed for May to July, the following applications impacted on NRIDB interests:

10/05/16 Comment – Foulsham, Site of T H Blyth & Sons Builders' Yard & Land to West Claypit Road,Foulsham,NR20 5RW: Application Number20160639, Demolition of Builders' Yard & Erection of 11 No Dwellings with Associated Access

The site falls on the boundary of the Norfolk Rivers IDB district and the stream mentioned in the proposal, to the South of the site, is an IDB adopted and maintained watercourse. We are pleased to see that the developer believes an infiltration solution to surface water run off can be utilised and that no surface water will need to be passed into the IDB district directly, via the stream. Should this change however then please be aware that land drainage consent would be required and a development contribution could be required.

27/05/16 Comment – Breckland; 3PL/2016/0533/H; Erection of visitor centre and change of use of land for campsite, outdoor recreation & associated works and outline permission for 8 holiday lodges; BILLINGFORD: AND Billingford Lakes Elmham Road

The site falls within the Norfolk Rivers IDB boundary and the increased impermeable area, as stated in the FRA, will result in more water being processed via the IDB system. Land Drainage consent will be required as will a surface water development contribution. Details of this can be found on our website: http://www.wlma.org.uk/uploads/WMA_Table_of_Charges_and_Fees.pdf

A 9m clearance is required from all drains in order for future maintenance to be carried out and so we are pleased to see the engineering report states that there will be no development within this 9m section. With this in mind further details of the site layout are required in order for this to be confirmed and a more detailed plan showing the areas in question will be required. A site visit may also be beneficial with the developer. The engineering report also states that a site specific management plan of the drains will be produced. We welcome this and would like to work with the applicant on the development of this. Being an IDB adopted main drain we would need to be the delivery body for any maintenance proposed, which would need to conform with our SMO. We would also like to confirm the pollution control measures that will be integrated into the development, given the risks to the SSSI to which the water will flow.

11/07/2016, Comment, Breckland Council, , Land near 9 Bridge Road NR20 5NU, Outline application for 10 bungalows of less than 100 square meters, 3PL/2016/0702/O

The site falls on the boundary of the Norfolk Rivers IDB district and the stream mentioned in the proposal, to the South of the site, feeds directly into an IDB adopted and maintained watercourse. We are pleased to see that the developer believes an infiltration solution to surface water run-off can be utilised and that no surface water will need to be passed into the IDB district directly, via the stream. Should this change however then please be aware that land drainage consent would be required and a development contribution could be required.

11/07/2016, Comment, North Norfolk DC, land at chapel road, Erpingham, PF/16/0407

The site is adjacent to a main drain within the Norfolk Rivers Internal Drainage Board district. Whilst we have no objections to the development in principle, please be aware that the board has a right of access to the drain for maintenance or to clear blockages and that no building or planting can occur within 9m of the drain, without land drainage consent. We would recommend that the applicant understands the riparian responsibilities and drainage bylaws which are particularly relevant when living next to an IDB main drain and can be found on our website: http://www.wlma.org.uk/index.pl?id=41

Land Drainage Byelaw Consents:

Consent issued for Crisp Maltings Development – subject to the specific requirements of a Legal Undertaking.

Norfolk Rivers IDB Environmental Report August 2016

The following information pertains to environmental work carried out for the Norfolk Rivers IDB involving the Technical and Environmental Officer (TEO) and/or the Technical and Environmental Assistant (TEA), from the 05 May 2016 – 22 July 2016:

1. Information for the Board

Giant Hogweed on the Main River Bure

Large quantities of Giant Hogweed have been discovered on the Main River Bure

In early July 2016 a large area of Giant Hogweed was discovered by the TEO and TEA on the main stem of the River Bure upstream and downstream of the Bridge at Aylsham. The information was passed the EA in order that they can include control of this invasive plant within their maintenance schedule. However, in order to react quickly to this unwanted discovery and try to prevent further spread from this years seed bank, a site visit was made by the TEA and operative Aren Halls to spray off as much of this Giant Hogweed as could be achieved safely. The TEA reported their findings back to the EA so a more extensive spraying regime can be put in place by the EA for next year before this particularly dangerous and persistant invasive species spreads further downstream.

It is unknown how long the plants have been growing in this area. Some of the seeds have already dispersed downstream and have been found at Oxnead but many may also have dispersed further downstream. Board members should report any sightings of Giant Hogweed to the TEA or TEO for our own records and so that this can be reported to the EA and Norfolk Non Native Species Initiative so that further control measures can be put in place.

This is a hazardous plant and can cause serious burns and photo sensitive skin reactions if the sap is touched. Please do not tackle the plant but please report it.

2. Statutory Duties towards Conservation

2.1 Prework Checks and Site Visits The following is a list of site visits and pre-works checks undertaken by the TEO and or the TEA:

06 May 2016 A site visit was made by the TEA to the River Nar (DRN120G0101) to locate Giant Hogweed at locations at West Lexham, Emmanuels Common and near the road bridge on the A1065.

10 May 2016 A site visit and scoping exercise was made by the TEA and Paul George, Project Engineer to determine maintenance requirements on watercourses at Ringland, DRN112G0103, DRN112G0102, DRN112G0101.

11 May 2016 Am. A potential recharge job was scoped out at a location to the South of Dereham. Pm. A scoping visit was made to the drain to assess maintenance requirements. The Project Engineer, Matthew Philpott and the TEO carried out the scoping exercises.

12 May 2016 PM. Site visits by the TEA and Aren Halls to the River Nar at West Lexham, Emmanuels Common and the road bridge on A1065 to spray Giant Hogweed. This is to ensure the Hogweed will not spread the following year DRN120G0101.

17 May 2016 A site visit was made by the TEA to a site in Foulsham (DRN098G0104) to assess for the presence of water voles on a bank that had collapsed through erosion.

14 June 2016 A site visit and scoping exercise was made by the TEA and Paul George, Project Engineer to determine maintenance requirements on watercourses at , DRN107G0102, DRN107G0103.

16 June 2016 Site visit to the Brisley drain with Graham Irvine from Natural England to understand more fully the requirements of maintenance around badger setts. The TEO and Project engineer were in attendance. Further scoping of the drain also took place.

21 June 2016 A site visit and scoping exercise was conducted on drains around the village of Hevingham on the Upper Bure to determine maintenance need. The TEO and Project Engineer were in attendance.

23 June 2016 A site visit to the River Nar at Emmanuels Common to Newton Mill (DRN120G0101) was made by the TEA and with Charles Rangeley-Wilson to conduct some levelling surveys down the centre of the channel. These levels will be mapped out and be used in the river restoration design. These designs are being carried out by Charles Rangely-Wilson.

28 June 2016 AM. A site visit, scoping exercise for recharge work was made by the TEA and the TEO to determine maintenance requirements on watercourses at Swannington Beck (DRN111G0201, DRN111G0102). Over a period of heavy rain, the water flooded out various meadows in the area, and when the water flowed back into the IDB drain certain banks were eroded. A plan is currently being written up in order to fix the erosion problem.

PM. A site visit was made by the TEA and TEO to assess a large ash tree as a potential bat roost and whether a professional survey needed to be undertaken on a drain (DRN079G2402) near the River Bure near Aylsham. The tree is currently disrupting a culvert.

30 June 2016 A site visit and scoping exercise was made by the TEA and TEO to determine maintenance requirements on watercourses on the Kings Beck, DRN083G1601, DRN083G1501.

05 July 2016 A site visit and scoping exercise was made by the TEA and TEO to determine maintenance requirements on watercourses on the River Nar (DRN120G0101) at Newton. There had been reports of the river backing up and flooding out part of Newton Mill. The site visit was carried out assess the extent of the weed growth and determine maintenance requirements.

07 July 2016 A site visit was made to the location of the River Wensum Restoration project (Phase 2) with representatives of Atkins, Five Rivers, Nik Bertholdt of Natural England and Sarah Price of . The Project Engineer and TEO were also in attendance. The aim of the meeting was to finalise the tendering arrangements for the restoration project due to start in September 2016.

08 July 2016 A site visit was made by the TEA and Aren Halls to spray off Giant Hogweed near the River Bure. There was a large stand of Giant Hogweed next to the road bridge near the A140 where we found that there were too many to spray off safely. See above report.

11 July 2016 A site visit and walk was made to the Mermaid by the TEA, TEO, Paul George, Project Engineer, Amy Prendergast, EA and Jonah Tosney, Norfolk Rivers Trust. This was to assess the stretch of the Mermaid for the partnership project and sections that could be restored, DRN081G1201, DRN081G1101.

13 July 2016 A site visit and scoping exercise was made by the TEO and Project Engineer to determine maintenance requirements on watercourses between Hevingham and Buxton.

18 July 2016 Am A site visit was made by the TEO to Antingham Road, Lower South Repps to look at a section of drain (Foxex Beck) which experienced flooding in late June. The visit was to investigate if there were any maintenance issues in the stream. No maintnenece issues were apparent.

19 July 2016 A site visit to the River Nar at Newton Mill to Newton bridge was made by the TEA and Paul G, Project Engineer to conduct some levelling surveys down the centre of the channel. These levels will be mapped out and be used in the river restoration design. These designs are being done by Charles RW DRN120G0101.

3. Meetings and Training attended

08 May 2016 The annual Quality Management System external audit for ISO 9001 and ISO 14001 was carried out at Kettlewell House, Kings Lynn. All the WMA Boards passed the audit again this year. The TEO and Data Manager were in attendance.

12 May 2016 AM. The TEA took and passed the CSCS card Environmental, H/S test.

18 May 2016 The TEA and TEO attended the team meeting at the King’s Lynn Office.

19 May 2016 The TEA and TEO attended the Norfolk Rivers IDB board meeting in Dereham.

07 June 2016 TEA attended and passed a 4x4 training course with the other team members, Paul George and Matthew Philpott.

07 July 2016 The TEA arranged and attended the partnership meeting with Paul George, Project Engineer and Amy Prendergast, EA Officer to discuss the outline of the partnership project and determine the watercourses to be assessed for river restoration. The meeting was held at Dragonfly House.

The partnership involves the EA providing £15,000 to split over 3 restoration projects. These funds will have to spent by March 2017. As part of the partnership approach, the IDB have proposed to provide the resource for the small scale restoration measures which will be carried out whilst the Boards Operatives are on site maintaining the watercourses.

The proposed watercourses are; The Mermaid DRN081G2301 and Swannington Beck DRN111G0201, DRN111G0102

21 – 22 July 2016 TEA and TEO attended a training course on working with crayfish: survey methods, ecology, mitigation, licensing and invasive species in Settle, Yorkshire.

Particular attention was paid during this course to the damage to the rivers and watercourses made by Signal Crayfish and the importance of biosecurity in carrying out daily maintnenace and survey activities.

4. Non - Compliance Nothing to report within this period.

5. Complaints Nothing to report within this period.

6. Assents Granted and/or Applied for:

Licence / Assent / Habitat Regulations Applied Granted Assessment River Wensum Phase II –Assent, Habs Regs 09 June 2016 16 June 2016 and Appendix 3 EA Herbicide spraying licence -Giant Hogweed 29 June 2016 29 June 2016 near the River Bure, Alysham NE assent for weed cutting and spraying on and 13 July 2016 in the River Nar at Newton

7. Freedom of Information Act Requests None during this period.

8. For Consideration by the Board

The Norfolk Rivers IDB catchments: Potentially one of the last bastions for Whiteclawed Crayfish in the UK

Whiteclawed Crayfish – indigenous to the UK and facing extinction by 2030

American Signal Crayfish – highly invasive species

A workshop deliverd by the Chartered Institute for Ecology and Environmental Management was recently attended by the TEA and TEO. During this two day course we had the opportunity to survey and learn about the ecology and life cycle of the Whiteclawed Crayfish. What was very apparent however during the workshop was the underlying realisation that the Whiteclawed Crayfish is on borrowed time in the UK following the introduction of the Signal Crayfish. It is almost inevitable that the indigenous crayfish will become extinct in the UK in the very near future, with the biggest threat coming from crayfish plague. We have seen two catastrophic episodes of Crayfish Plague in the River Wensum over the last year; one at Pensthorpe and one more recently at Sculthorpe which is likely to have wiped out the populations downstream of the outbreak.

The hope is that there are still populations of the species within other Norfolk Rivers tributaries and as part of the Norfolk Rivers IDB BAP, we propose a series of crayfish surveys in the Norfolk Rivers IDB catchments, particularly the Upper Bure and certain River Wensum Tributaries. We will also carry out Biosecurity training for our staff.

Recommendation We estimate the cost of surveys as £5,000 annually and we would like to ask for this funding for the next 4 years to gain a better understanding of the ecology of crayfish within our tributaries. The Norfolk Rivers IDB may well be the guardians of some of the last fragile and limited populations which are left in the south of England and it would be beneficial to have a better understanding of these populations.

From: 01 April 2016 Period To: 3 To: 30 June 2016 Year Ended: 31 March 2017

Y-T-D Y-T-D Y-T-D ANNUAL PROJECTED PROJECTED Notes Income and Expenditure Account BUDGET ACTUAL VARIANCE BUDGET OUT-TURN VARIANCE £ £ £ £ £ £

Income

Occupiers Drainage Rates 75,172 75,172 0 75,172 75,172 0

1 Special Levies issued by the Board 297,904 290,942 -6,962 290,942 290,942 0

2 Highland Water Contributions from EA 100,413 0 -100,413 100,413 122,203 21,790

Grants Applied 35,000 36,219 1,219 560,645 560,645 0

3 Income from Rechargeable Works 1,250 28,548 27,298 5,000 28,548 23,548

Investment Interest 0 847 847 0 3,389 3,389

4 Net Surplus on Operating Accounts 0 16,615 16,615 0 0 0

5 Other Income 0 0 0 5,500 5,500 0

Total Income £509,739 £448,343 -£61,396 £1,037,672 £1,086,399 £48,727

Less Expenditure

6 Gross Cost of Capital Works 35,000 45,211 -10,211 562,645 562,645 0

7 Precept Contributions to EA 65,154 61,042 4,112 65,154 61,042 4,112

8 Maintenance Works 88,433 69,992 18,441 353,731 353,731 0

9 Administration Charges 15,651 33,338 -17,687 63,104 63,104 0

3 Cost of Rechargeable Works 0 30,225 -30,225 0 30,225 -30,225

4 Net Deficit on Operating Accounts 0 0 0 0 0 0

Total Expenditure £204,238 £239,809 -£35,570 £1,044,634 £1,070,747 -£26,113

Profit/(Loss) on disposal of Fixed Assets £0 £0 £0 £0 £0 £0

Net Surplus/(Deficit) £305,501 £208,534 -£96,967 -£6,962 £15,652 £22,614

From: 01 April 2016 Period To: 3 To: 30 June 2016 Year Ended: 31 March 2017

Opening Movement Closing Notes Balance Sheet as at 30-6-2016 Balance This Year Balance £ £ £

10 Fixed Assets

Land and Buildings 41,958 -250 41,708 Plant and Equipment 14,000 12,982 26,982 55,958 12,733 68,691 Current Assets

11 Bank Current Account 69,133 143,699 212,832 12 Debtors Control Account 11,688 9,579 21,267 Work in Progress 820 827 1,647 13 Term Deposits 1,100,000 0 1,100,000 14 Special Levies Due 0 142,874 142,874 15 Ratepayers Due 6,224 10,073 16,297 Prepayments 0 0 0 16 Prepayments WMA 22,764 -6,021 16,743 VAT Due 25,291 -13,530 11,761 Grants Due 0 0 0 1,235,920 287,500 1,523,420 Less Current Liabilities

Creditors Control Account 80,000 -42,982 37,018 17 Grants Unapplied 508,984 134,680 643,664 Accruals 6,570 0 6,570 Special Levies paid in advance 0 0 0 Finance Leases 0 0 0 PWLB Loans 0 0 0 595,554 91,698 687,252

Net Current Assets 640,366 195,802 836,168

Less Long Term Liabilities

18 Pension Liability 82,000 0 82,000

Net Assets £614,324 £208,534 £822,858

19 Reserves

Earmarked General Reserve 403,582 208,534 612,116 20 Development Reserve 177,792 0 177,792 21 Plant Reserve 65,000 0 65,000 646,374 208,534 854,908 Non-Distributable 22 Revaluation Reserve 49,950 0 49,950 18 Pension Reserve -82,000 0 -82,000 -32,050 0 -32,050

Total Reserves £614,324 £208,534 £822,858

P J CAMAMILE CHIEF EXECUTIVE

From: 01 April 2016 Period To: 3 To: 30 June 2016 Year Ended: 31 March 2017

Note Notes to the Accounts

1 Special Levies due from constituent Billing Authorities are as follows: Y-T-D Y-T-D BUDGET 2016/17 Breckland District Council 46,584 46,584 Broadland District Council 69,560 69,560 King's Lynn and West Norfolk Borough Council 17,693 17,693 North Norfolk District Council 92,825 92,825 City Council 5,194 5,194 South Norfolk District Council 59,086 59,086 290,942 290,942

2 The EA Highland Water Claim for 2016/17 is due to be paid by the Environment Agency (EA) to the Board in September, following the recent changes made to the timetable (previously the payment was made in two installments - one in May and one in December).

3 Rechargeable work includes professional supervision and contracting services to the Norfolk Rivers Trust and East Suffolk IDB.

4 Net Surplus/(Deficit) on Operating Accounts is made up as follows: Y-T-D Y-T-D BUDGET 2016/17 Labour Operations Account 0 18,259 Mobile Plant Operations Account 0 -1,645 0 16,615

Detailed operating surpluses/(deficits) for the Labour Operations Account and each item of mobile plant are shown in the Labour and Mobile Plant Operations Reports, which can be made available to members on request. Staff Costs included in the Labour Operations Account amounted to £16,806.

5 Other income is made up as follows: Y-T-D Y-T-D BUDGET 2016/17 WMA Income 0 0 Other Income 0 0 Summons Costs 0 0 0 0

6 The gross cost of each capital scheme is approved by the Board annually and detailed on the schedule of capital works as managed by the District Engineer, which can be made available to members on request. The Grants Due/(Unapplied) also correspond with the figures shown on the Balance Sheet. The Executive Committee scrutinise this Report every year.

7 The EA Precept due for 2016/17 is payable to the EA on 31 May and the other half is payable to them on 30 November. The Board has no idea where or how this money is spent.

8 Detailed maintenance operations are approved by the Board annually and shown on the Operations map, together with the schedule of maintenance works for each catchment, which can be made available to members on request. Expenditure is analysed as follows: Y-T-D Y-T-D BUDGET 2016/17 Labour Charges 24,437 14,055 Plant Charges 4,218 52 Materials 2,500 1,147 Contractors 28,000 20,095 Plant Hire & Transport 0 0 Direct Works 59,155 35,349 Depot 0 0 Technical Support Staff Costs 26,840 30,643 Other Technical Support Costs 475 0 Biodiversity Action Plan Costs 1,963 4,000 Maintenance Works 88,433 69,992

9 Administration charges reflect the Board's share of consortium expenditure (excluding technical support costs). Detailed

From: 01 April 2016 Period To: 3 To: 30 June 2016 Year Ended: 31 March 2017

Note Notes to the Accounts

expenditure is monitored by the Consortium Management Committee and the Board every three months:

Y-T-D Y-T-D BUDGET 2016/17 Administration Staff Costs 10,000 23,772 Other Administration Costs 5,401 9,316 Drainage Rates AV Increases/(Decreases) 0 0 Depreciation Kettlewell House 250 250 Sundry Expenses 0 0 15,651 33,338

10 TANGIBLE FIXED ASSETS Land and Plant and Cost Buildings Equipment Total Opening Balance as at 1 April 2016 b/fwd 49,950 64,649 114,599 (+) Additions 0 15,995 15,995 (-) Disposals 0 0 0 (=) Closing Balance as at 30 June 2016 c/fwd 49,950 80,644 130,594

Depreciation Opening Balance as at 1 April 2016 b/fwd 7,992 50,649 58,641 (+) Depreciation Charge for year 250 3,012 3,262 (-) Accumulated Depreciation written out on disposal 0 0 0 Closing Balance as at 30 June 2016 c/fwd 8,242 53,661 61,902

Net Book Value at 31 March 2016 41,958 14,000 55,958 Net Book Value at 30 June 2016 41,708 26,982 68,691

Full details of all movements during this year are recorded in the Board's Fixed Asset Register, which can be made available to members on request.

11 Additional sums are now being invested on the short term money market to maximise the return on the working balances, in accordance with the Board's Investment Policy. The Bank Current Account is reconciled as follows:

2015/16 2016/17 Opening Balance as at 1 April b/fwd 225,879 69,133 (+) Receipts 991,820 527,854 (-) Payments -1,148,566 -384,155 (=) Closing Balance as at 30 June 2016 c/fwd 69,133 212,832

Balance on Statement as at 30 June 2016 77,676 218,286 Less: Unpresented payments -8,543 -5,454 Add: Unpresented receipts 0 0 Closing Balance as at 30 June 2016 c/fwd 69,133 212,832

12 Aged Debtor profile is currently as follows: Number of Debt period Amount Debtors <=30 days 11,679 3 >30 days and <=60 days 0 0 >60 days and <=90 days 9,588 1 >90 days 0 0 21,267 4

13 Term Deposits are currently as follows: Investment Maturity Variable Financial Institution Capital Date Date Interest Rate Natwest Treasury Reserve Deposit 400,000 26/10/2015 26/10/2016 0.75% From: 01 April 2016 Period To: 3 To: 30 June 2016 Year Ended: 31 March 2017

Note Notes to the Accounts

West Bromwich Building Society 300,000 13/05/2016 30/06/2016 0.42% National Counties Building Society 400,000 15/06/2016 15/09/2016 0.48% 1,100,000

14 Special Levies are due to be paid by Constituent Councils in two halves on 1 May and 1 November every year.

15 There are currently 244 Ratepayers that have not paid their Drainage Rates for 2016/17, as compared to 196 Ratepayers this time last year. Summarised transactions for Drainage Rates and Special Levies during the year are as follows:

2015/16 2016/17 Arrears b/fwd 5,857 6,224 Drainage Rates for the year 74,650 75,171 Special Levies for the year 288,923 290,942 New Assessments 43 52 Value Increases (Decreases) -43 -53 Payments Received -364,714 -213,992 Returned/(Represented) amounts 4 231 Irrecoverables and write offs -297 595 Summons collection costs 1,800 0 Arrears c/fwd 6,224 159,171

16 Prepayments represent the amount that has been paid to the WMA in advance, which will be used by the WMA to pay the Board's share of consortium expenditure during the next reporting period.

17 Grants Unapplied are those grants that we have received in advance of doing work on the following schemes:

2015/16 2016/17 Giant Hogweed Project 3,792 3,792 River Wensum Restoration Project 1,233 1,233 River Wensum Restoration Project PAR Preparation 0 0 River Nar Litcham to Lexham Hall Lakes 760 760 River Nar East Lexham Lakes Bypass -4,449 -4,449 River Wensum Resoration Scheme 139,341 266,932 River Nar Restoration Scheme 4 Year 384,807 391,896 Strategic Modelling and Restoration -16,500 -16,500 508,984 643,664

18(i) The Board provides its employees with access to the Local Government Pension Scheme but does not need to Account for this as a defined benefit pension scheme to comply with the limited assurance audit regime. However the Board has chosen to do so because it does have a pension liability, which has been calculated by the LGPS Fund Actuary as at 31 March 2016.

18(ii) The Board is a member of the Water Management Alliance Consortium and as such also has a proportion of the pension liability for the shared staff that are employed by King's Lynn IDB, t/a the Water Management Alliance. The Fund Actuary for Norfolk County Council has prepared a separate Report for the Water Management Alliance, which identifies a notional net pension liability of £1,079,000 as at 31 March 2016 that is shared by all 5 Member Boards. The Board's share of this pension liability is set out every year in the WMAs Basis of Apportionment, which was approved by the Board on 28 January 2016.

19 The Reserves are managed in accordance with the Capital Financing and Reserves Policy, as approved by the Board on 21 January 2015. This policy is available for viewing on the Board's website.

20 The purpose of the Development Reserve is to reduce the impact on drainage rates from development that takes place in the area. The Board charges developers a standard rate per impermeable hectare for agricultural land which is developed and becomes a hard standing area, such as housing, roadways etc. The money is credited to this Reserve and then used to reduce the gross cost of capital work needed to cater for the additional flows arising from such development. The income for this Reserve therefore comes exclusively from developers and is used to fund in part improvement works that are necessary because of development.

21 The purpose of this Reserve is to reduce the impact on drainage rates as and when equipment is bought and sold, in accordance with the mobile plant renewals programme. Depreciation is its primary source of income, which largely comes from drainage rates/special levies in the form of plant charges included within the maintenance budget, together with any profits on disposal. Changes in hourly charge out rates are determined by the Operations Manager and the Chief Executive. Expenditure is determined by the Board, following recommendations made by the Chief Executive and Operations Manager. From: 01 April 2016 Period To: 3 To: 30 June 2016 Year Ended: 31 March 2017

Note Notes to the Accounts

22 This Revaluation Reserve has arisen from the revaluation of the Board's share of Kettlewell House on 31 March 2009 (approx. 10%).

Related Party Transactions

23 The Board has paid BG Goose & Partners a sum of £186.00 for teleporter and driver hire upto 30/06/16. The Board's Operations Manager is a partner of this business.

24 The Board uses Rating Software for the collection of Drainage Rates known as DRS. The software was developed by Mr P J Camamile, the Chief Executive, and is supported by Byzantine Ltd. Mr P J Camamile is the Company Secretary of Byzantine Ltd, and his wife, Mrs P Camamile is a Director. Both are shareholders.

Recommended Actions:

1. To approve the Financial Report for the period ending 30 June 2016.

P J CAMAMILE CHIEF EXECUTIVE NORFOLK RIVERS IDB

SCHEDULE OF PAID ACCOUNTS

Payment Date from: 01/04/2016

Payment Date to: 30/06/2016

% COST AMOUNT PAID NAME DETAILS RECOVERABLE THIS PERIOD

Anglia Farmers Ltd Building Materials 100 2,811.57 Ashey Ads Ltd Signs 0 63.70 Bingham Hall Associate River Modelling 100 1,652.40 Redacted Staffing Restructure 0 5,000.00 Boss Cabins Welfare Unit 0 19,194.00 Broads (2006) IDB Pipe/Gas oil/Labour 60 8,332.28 C J Spares Ltd Excavator repairs 0 139.20 Clarke Hydraulics Excavator valves 0 1,716.37 J & M Edwards Pipe 0 1,376.88 Environment Agency Precept 0 61,042.00 GDR Sales Ltd Plant/Labour Hire 10 20,664.00 B G Goose & Partners Plant/Labour Hire 0 186.00 Halls Power Equipment Brushcutter 0 300.00 HMRC Class 1A NIC 0 105.71 Hubble Nuts & Bolts 0 32.47 Inland Revenue PAYE 0 3,082.59 Mervyn Lambert Welfare Unit Hire 100 576.00 Neil Marshall Labour 20 3,705.00 New Woods Forestry Tree Works 100 10,981.20 Norfolk County Council NNSI Cont/Mink Control 0 4,000.00 Norfolk Pension Fund Superannuation 0 1,879.53 Rocksure Systems Ltd Lone Worker Service 0 129.60 Rossendales Bailiff 0 154.00 Vodafone Ltd Mobile Phone Charges 0 89.58 WMA Technical Support Costs 100 76,085.71

Please note that the amounts shown above include VAT £223,299.79

NORFOLK RIVERS INTERNAL DRAINAGE BOARD RISK REGISTER

RESPONSIBLE OFFICER/ STRATEGIC KEY ASSURANCES RISK GAPS IN GAPS IN RISKS ACTION PLAN MEMBER & OBJECTIVES CONTROLS ON CONTROLS SCORE CONTROL ASSURANCE IMPLEMENTATION DATE

To reduce the flood risk Reduction in, Budget is Reviewed and 8 Asset Chief Executive to people, property, or insufficient prepared approved by Management ongoing public infrastructure and finance, grant based on need Board Plan and profile the natural environment and income (prioritised) future funding by providing and requirements maintaining technically, EA may cease Income and Financial Report (Capital environmentally and to pay highland Expenditure is to each Board Financing & economically sustainable water regularly meeting Reserves flood defences within the contributions to monitored Policy) Internal Drainage District IDBs Capital Financing (IDD) & Reserves Explore Policy alternative funding Asset avenues if Management highland water Plan to profile contributions future funding terminated requirements

EA is no longer IDB is Board Reports 8 No Develop Chief Executive willing or able consulted on with input from Investment Investment ongoing to carry out outcomes, Councils Plan for Plan with key work on sea following reinstating stakeholders defences that publication of EA SMPs: primary sea protects the Shoreline Current epoch to walls, should Internal Management hold the line until the EA walk Drainage Plans/ 2030 away, District, or the Strategies following works are Availability of publication of undertaken to a Public Sector Shoreline reduced Cooperation Management specification. Agreement Plans/ (PSCA) Strategies

Updated 28 January 2016 32 NORFOLK RIVERS INTERNAL DRAINAGE BOARD RISK REGISTER

RESPONSIBLE OFFICER/ STRATEGIC KEY ASSURANCES RISK GAPS IN GAPS IN RISKS ACTION PLAN MEMBER & OBJECTIVES CONTROLS ON CONTROLS SCORE CONTROL ASSURANCE IMPLEMENTATION DATE

EA is no longer Informal Board Reports 6 Need to Need to Formally record Chief Executive/ willing or able contact with formally formally the works Engineer ongoing to carry out EA Ops Team identify and record the requested and work on Main advise EA of works whether or not Rivers, which Consultation EA CFMPs works requested and the EA has then limits the on required, and, whether or not authorised Board’s ability preparation/rev Availability of develop a the EA has such works to fulfil its iew of PSCA to facilitate protocol for authorised statutory Catchment partnership carrying out such works Encourage the function Flood working with the work/ EA to demain Management other RMAs recharging EA lengths of less Plans (CFMPs) accordingly strategically important main Annual IDB/EA river for the liaison meeting IDB to adopt and maintain

To become the delivery LLFA and/or Taking an Minutes of 6 No KPIs exist Partnership Develop KPIs Chief Executive partner of choice for the EA use active role in decisions taken for IDB Minutes and for Board by ongoing Lead Local Flood contractors to County FRM through the Local Industry EA/IDB liaison working with Authority (LLFA) and carry out the Partnership Flood Risk against which Minutes not ADA so that Environment Agency work in areas Management to benchmark made Board can (EA) within the Board’s outside the Build trust and Partnership and performance available to demonstrate hydraulic sub catchment Internal understanding the Regional Board value for Drainage with LLFA, EA Flood & Coastal money and District (IDD) and DEFRA Committee professionalism and on Main to LLFA and Rivers/Tidal Back office EA Defences both functions are in and outside spread across Regular officer Take on such the IDD the WMA liaison meetings work wherever Member with EA possible to Boards to demonstrate LLFA and EA reduce costs, professionalism take over the strengthen and value for

Updated 28 January 2016 33 NORFOLK RIVERS INTERNAL DRAINAGE BOARD RISK REGISTER

RESPONSIBLE OFFICER/ STRATEGIC KEY ASSURANCES RISK GAPS IN GAPS IN RISKS ACTION PLAN MEMBER & OBJECTIVES CONTROLS ON CONTROLS SCORE CONTROL ASSURANCE IMPLEMENTATION DATE

functions of the organisation money IDB and increase influence Monitor Performance Member of and periodically ADA review Governance Availability of Implement PSCA Arrangements PSCA where possible Provide Members with web link to Minutes of LLFA and EA RFCC meetings

Develop linkages with local media

Unable to take Arrangement WMA Consortium 6 Explore new Chief Executive on the extra with WMA Agreement funding ongoing work due to Member approved by the sources locally lack of Boards for Board and with EA and resources support periodically others reviewed by Introduction of Consortium Increase new Management capacity and management Committee capability – in structure (CMC) progress

Additional resource in post

Updated 28 January 2016 34 NORFOLK RIVERS INTERNAL DRAINAGE BOARD RISK REGISTER

RESPONSIBLE OFFICER/ STRATEGIC KEY ASSURANCES RISK GAPS IN GAPS IN RISKS ACTION PLAN MEMBER & OBJECTIVES CONTROLS ON CONTROLS SCORE CONTROL ASSURANCE IMPLEMENTATION DATE

and shared across WMA (Eastern) Boards

To liaise with EA to en- EA may not Re-prioritise Board to agree to 6 Continue to Chief Executive main sections of main provide funding the entire adopt de-mained liaise with EA ongoing river that will be de-listed to the IDB for maintenance rivers. to bring by the EA. this additional programme proposal to maintenance. Board to re- Board. EA will not de- prioritise its main the rivers maintenance De-maining of if the IDB programme. low refuses to consequence adopt them. main river under consideration

Updated 28 January 2016 35 Risk Assessment Matrix (From the Risk Management Strategy and Policy as approved 28 January 2011)

Impact Considerable Must manage and Extensive High management monitor risks (8) management required (6) required (9) Risks may be worth Management effort Management effort Medium accepting with worthwhile (5) required (7) monitoring (3)

Accept, but monitor, Manage and monitor Low Accept risks (1) risks (2) risks (4)

Low Medium High Likelihood of Occurrence

The high, medium and low categories for impact and likelihood are defined as follows:

IMPACT

• High – will have a catastrophic effect on the operation/service delivery. May result in major financial loss (over £100,000) and/or major service disruption (+5 days) or impact on the public. Death of an individual or several people. Complete failure of project or extreme delay (over 2 months). Many individual personal details compromised/revealed. Adverse publicity in national press.

• Medium – will have a noticeable effect on the operation/service delivery. May result in significant financial loss (over £25,000). Will cause a degree of disruption (2 – 5 days) or impact on the public. Severe injury to an individual or several people. Adverse effect on project/significant slippage. Some individual personal details compromised/revealed. Adverse publicity in local press.

• Low – where the consequences will not be severe and any associated losses and or financial implications will be low (up to £10,000). Negligible effect on service delivery (1 day). Minor injury or discomfort to an individual or several people. Isolated individual personal detail compromised/revealed. NB A number of low incidents may have a significant cumulative effect and require attention.

LIKELIHOOD

• High - very likely to happen

• Medium - likely to happen infrequently

• Low - unlikely to happen.

Norfolk Rivers IDB

Distributed to:

Members Bambridge S G Bannock C H Mrs Birkbeck H C Borrett W Borthwick J Bracey J Broome P Carrick J F (Vice-Chairman) Cator H G Carrick P Everett G Foster N W D Green A R Mrs Hannah B J Kiddie K Labouchere J P Legg N Little M R Mallett A Monument L Mrs Moore P Mutimer G T Oldfield J F Palmer B Miss Papworth P D (Chairman) Sayer M J Shaw S Watson E Mrs Wilbourn R

Officers Bloomfield G Camamile P J George P Laburn Ms C Mandley Ms H Philpot M

Norfolk Rivers IDB 18 August 2016