Civil Society Challenge Fund ANNUAL REPORT 2013
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Civil Society Challenge Fund ANNUAL REPORT 2013 Please read the following instructions carefully. This annual report template includes DFID reporting requirements for 2013. It is designed to: provide assurance on project progress and management; check compliance with the terms and conditions of your grant; inform a wider analysis of all CSCF projects; and contribute to learning on emerging results. The template reflects grant-holder and fund manager experience of the previous reporting round, and discussion at the M&E Seminar held in March 2013 What is required: How Use the Annual Report template (this document) Cover the period between 1st April 2012 and 31st March 2013 Keep to page length requirements Submit your Annual Report and all accompanying documentation including separate annexes as WORD documents, not as pdf files. Send it by email to [email protected]. Hard copies are not required. When If your project started on or after 1st May 2011 your report is due by 30th April 2013 If your project started before 1st May 2011 your report is due by 30th June 2013 Note: If your project ends between March and June 2013 you will not be required to produce an annual report but rather a project completion report (PCR) and independent evaluation report 3 months after the end of your project. The PCR template and the guidance for the evaluation are available at: http://www.dfid.gov.uk/work-with-us/funding-opportunities/not-for-profit-organisations/cscf What to send – use as checklist: 1. Narrative Report (this document) Max Check Section and Title no. of Notes pages 1 Basic Information 2 2 Summary, Progress 3 The summary section here replaces the & Results case studies previously required. 3 Value for Money 1.5 CSCF Annual Report Template 2013 1 Max Check Section and Title no. of Notes pages 4 Lessons 1 5 Project 1 A new section, building on the accountability to beneficiary feedback survey sent to all stakeholders grant-holders in August 2012. Annex A Outcome and output 6 Use this to record progress against your scoring logframe. Include an assessment of progress against each indicator and state the evidence which supports your statements Annex B Consolidated 1 Please note the simplified format beneficiary table Annex C Portfolio Analysis 3 2. Project Documents (attachments) Check Document Notes Photograph A photograph which illustrates your project – see section 2.1 of AR Most recently approved In word or excel format. Please label it “CSCF (ref Logframe and Activity Log no.) MOST RECENT LOGFRAME”. Revised Logframe If applicable – see section 2.6 of AR Revised Risk Matrix Highlighting any new risks If applicable - see section 2.8 of AR 3. Financial Report (attachments - use the most recent Excel template available on DFID‟s CSCF website.) Check Document Notes Annual financial report Worksheet 1 of excel template showing expenditure over 2012/13 Financial summary Worksheet 2 of excel template showing a summary of expenditure over the life of your project It is very important to note that: project expenditure must be reported against the full budget agreed by Fund Manager and not the summary budget used for expenditure claims. Any variances in excess of 10%, either positive or negative, (or transfers between main budget-sub-headings) must be explained. You should show any variances both in terms of total amount in GBP (£) and percentage of your budget. If you have any questions about the completion of your annual reporting requirements, please contact Triple Line Consulting Ltd at [email protected] or on 020 8788 4672. CSCF Annual Report Template 2013 2 CSCF ANNUAL NARRATIVE REPORT SECTION 1: BASIC INFORMATION (Max 2 pages) please note this is need to ensure the accuracy of the fund manager‟s records 1.1 UK Organisation Name Traidcraft Exchange 1.2 UK Organisation Address Traidcraft Exchange, Kingsway, Gateshead, Tyne and Wear, NE11 ONE; 1.3 Project partner(s) Please highlight if Christian Partners Development Agency there are any changes to partners and if partners are based in different countries 1.4 Project Title A FAIRCUP - Ensuring the rights of small scale tea farmers in Kenya 1.5 CSCF Number CSCF 0556 1.6 Country/ies Kenya 1.7 Location within country/ies Nyeri and Kirinyaga Districts of Central Province (now Nyeri and Murang'a counties) 1.8 Project Start & End Dates Start: July 2011 End: March 2015 1.9 Reporting Period From: April 2012 To: March 2013 1.10 Project Year (e.g. Year 1, Year 2) year 2 1.11 Total project budget £ 457,909 1.12 Total funding from DFID £ 437,256 1.13 Financial contributions from Total £9,193 other sources Please state all other sources of funding and amounts in List all contributions relation to this project. Sources should £3,000 (WF Southall Trust) be listed in brackets, e.g.: £1,476 (Dorfred charitable Trust) £75,000 (ABC Foundation) £1,200 (N. Smith Charitable settlement) £250 (Samuel Story Charitable Trust) £1,000 (Gateway World Shop) £2,000 Carol E Farrer £125 (St Ptrick's Primary School) £142 (Traidcraft Exchange) 1.14 Date report produced (30/04/2013) 1.15 Name and position of person(s) Name: Sammy Bunyali who compiled this report Position: Project Manager Name: Elkana Mweseli Position: Finance and Adminsitration Manager Name: Yohannes Tesfamichael Position: Regional Director East Africa 1.16 Name and position of contact Name: Robert Donnelly point for correspondence Position: Head of Africa Programmes relating to this project 1.17 Email address(es) for Email 1: [email protected] correspondence Email 2: [email protected] 1.18 Acronyms CPDA - Christian Partners Development Agency Please list all acronyms used in this TX- Traidcraft Exchange annual report. FUM - Factory Unit Manger FSC - Field Services Co-ordinator TESA - Tea Extention Services Assistant CSCF Annual Report Template 2013 3 KTDA - Kenya Tea Development Agency FGD - Focused Group Discussion CCs - Collection Centres for green leaf CCCs - Collection Centre Committees CSCF Annual Report Template 2013 4 SECTION 2: SUMMARY, PROGRESS AND RESULTS (max 3 pages) 2.1 PROJECT SUMMARY (200 words) In your own words please describe your project and its context. Include direct quotations from beneficiaries that illustrate how your intervention improves their lives. Please attach an illustrative photograph. The Fair Cup project aims at empowering 30,000 smallholder tea farmers in Nyeri and Murang'a counties (Kenya) to understand their rights and diversify their source of income. It is implemented within catchments of six factories where tea farmers sell their tea leaves. Tea farmers used to grow tea as cash crop without knowing their rights as provided in relevant legislation. These subjected them to unfair prices for their produce and were exploited by unfair farm-input prices. They did not participate in setting prices for their produce nor chose what inputs they need. The unsustainable practice of dividing farm plots between offsprings also meant farmers can‟t live off their farms. Though the government has made efforts to empower tea farmers by making them shareholders of the tea factories, in reality not many of them understand their rights and responsibilities. The project aims at assisting tea farmers understand their rights and demand for it by enabling them to develop a collective voice, engaging directly with their elected leaders and factory management, ensuring responsive, transparent and accountable representation. The project also works with the factories to help them be more accountable to farmers. The farmers will also be supported to diversify their income. 2.2 RELEVANCE Does your CSCF project remain relevant in the context where you are working? Justify in a short paragraph below. Faircup project remains relevant in the project area since the issues that hinder tea farmers from accessing their rights and improve their livelihoods are still not addressed fully. The tea farmers still need to be supported to understand their rights as well as supported to expolre alternative income generating opportunities to diversify their sources of income. 2.3 KEY RESULTS AND EFFECTIVENESS Please provide a summary of your three most significant results achieved over the last year. This is an opportunity to tell the story of the project‟s success this year. Consider the most important changes the project has brought about; how many citizens benefited (men/women; girls/boys); who they are and how they benefited. 1. Through advocacy meetings and training activities, a working relationship have been established with all the key stakeholders in the project who maintain strong influence in the livelihoods of tea farmers. These include the KTDA, the body charged with the reponsibility of managing the tea factories, and factory unit management. These achievement is significant in the way that it enables to pull resources together towards improving the lives of tea farmers. If maintained successfully, the work done with these stakeholders over the last year has the potential to impact the lives of upto 20,000 farmers over the next two years since it enables the factory manaement to be responsive to the needs of the farmers. CSCF Annual Report Template 2013 5 2. A strong willingness from the factory management as a result of trainings and advocacy meetings to educate the farmers not only in their rights but in their responsibilities as well. Since tea farmers sometmes tend to ignore their responsibilities in maintaining their tea farms properly, which at times results in loss of income for the factories, thereby loss of income for the farmers, getting the factory management to continue to educate farmers on their responibilities is a significant result. This achievement has the potential to save upto 20,000 tea farmers from losing income due to improper handling of tea farms. 3. Through the series of trainings and focus group discussions held, the tea farmers now appreciate the need to look beyond tea to raise more income to improve their livelihoods.