Civil Society Challenge Fund ANNUAL REPORT 2013

Please read the following instructions carefully.

This annual report template includes DFID reporting requirements for 2013. It is designed to:

 provide assurance on project progress and management;  check compliance with the terms and conditions of your grant;  inform a wider analysis of all CSCF projects; and  contribute to learning on emerging results.

The template reflects grant-holder and fund manager experience of the previous reporting round, and discussion at the M&E Seminar held in March 2013

What is required:

How  Use the Annual Report template (this document)  Cover the period between 1st April 2012 and 31st March 2013  Keep to page length requirements  Submit your Annual Report and all accompanying documentation including separate annexes as WORD documents, not as pdf files.  Send it by email to [email protected]. Hard copies are not required.

When If your project started on or after 1st May 2011 your report is due by 30th April 2013

If your project started before 1st May 2011 your report is due by 30th June 2013

Note: If your project ends between March and June 2013 you will not be required to produce an annual report but rather a project completion report (PCR) and independent evaluation report 3 months after the end of your project. The PCR template and the guidance for the evaluation are available at: http://www.dfid.gov.uk/work-with-us/funding-opportunities/not-for-profit-organisations/cscf

What to send – use as checklist:

1. Narrative Report (this document)

Max Check Section and Title no. of Notes pages 1 Basic Information 2

2 Summary, Progress 3 The summary section here replaces the

& Results case studies previously required. 3 Value for Money 1.5

CSCF Annual Report Template 2013 1 Max Check Section and Title no. of Notes pages 4 Lessons 1

5 Project 1 A new section, building on the accountability to beneficiary feedback survey sent to all stakeholders grant-holders in August 2012. Annex A Outcome and output 6 Use this to record progress against your scoring logframe. Include an assessment of progress against each indicator and state the evidence which supports your statements Annex B Consolidated 1 Please note the simplified format

beneficiary table Annex C Portfolio Analysis 3

2. Project Documents (attachments)

Check Document Notes Photograph A photograph which illustrates your project – see

section 2.1 of AR Most recently approved In word or excel format. Please label it “CSCF (ref

Logframe and Activity Log no.) MOST RECENT LOGFRAME”. Revised Logframe If applicable – see section 2.6 of AR Revised Risk Matrix Highlighting any new risks If applicable - see

section 2.8 of AR

3. Financial Report (attachments - use the most recent Excel template available on DFID‟s CSCF website.)

Check Document Notes Annual financial report Worksheet 1 of excel template showing expenditure

over 2012/13 Financial summary Worksheet 2 of excel template showing a summary

of expenditure over the life of your project

It is very important to note that:

 project expenditure must be reported against the full budget agreed by Fund Manager and not the summary budget used for expenditure claims.  Any variances in excess of 10%, either positive or negative, (or transfers between main budget-sub-headings) must be explained.  You should show any variances both in terms of total amount in GBP (£) and percentage of your budget.

If you have any questions about the completion of your annual reporting requirements, please contact Triple Line Consulting Ltd at [email protected] or on 020 8788 4672.

CSCF Annual Report Template 2013 2 CSCF ANNUAL NARRATIVE REPORT SECTION 1: BASIC INFORMATION (Max 2 pages) please note this is need to ensure the accuracy of the fund manager‟s records 1.1 UK Organisation Name Traidcraft Exchange 1.2 UK Organisation Address Traidcraft Exchange, Kingsway, Gateshead, Tyne and Wear, NE11 ONE; 1.3 Project partner(s) Please highlight if Christian Partners Development Agency there are any changes to partners and if partners are based in different countries 1.4 Project Title A FAIRCUP - Ensuring the rights of small scale tea farmers in Kenya 1.5 CSCF Number CSCF 0556 1.6 Country/ies Kenya 1.7 Location within country/ies Nyeri and Kirinyaga Districts of Central Province (now Nyeri and Murang'a counties) 1.8 Project Start & End Dates Start: July 2011 End: March 2015 1.9 Reporting Period From: April 2012 To: March 2013 1.10 Project Year (e.g. Year 1, Year 2) year 2 1.11 Total project budget £ 457,909 1.12 Total funding from DFID £ 437,256 1.13 Financial contributions from Total £9,193 other sources Please state all other sources of funding and amounts in List all contributions relation to this project. Sources should £3,000 (WF Southall Trust) be listed in brackets, e.g.: £1,476 (Dorfred charitable Trust) £75,000 (ABC Foundation) £1,200 (N. Smith Charitable settlement) £250 (Samuel Story Charitable Trust) £1,000 (Gateway World Shop) £2,000 Carol E Farrer £125 (St Ptrick's Primary School) £142 (Traidcraft Exchange)

1.14 Date report produced (30/04/2013) 1.15 Name and position of person(s) Name: Sammy Bunyali who compiled this report Position: Project Manager Name: Elkana Mweseli Position: Finance and Adminsitration Manager Name: Yohannes Tesfamichael Position: Regional Director East Africa 1.16 Name and position of contact Name: Robert Donnelly point for correspondence Position: Head of Africa Programmes relating to this project 1.17 Email address(es) for Email 1: [email protected] correspondence Email 2: [email protected] 1.18 Acronyms CPDA - Christian Partners Development Agency Please list all acronyms used in this TX- Traidcraft Exchange annual report. FUM - Factory Unit Manger FSC - Field Services Co-ordinator TESA - Tea Extention Services Assistant CSCF Annual Report Template 2013 3 KTDA - Kenya Tea Development Agency FGD - Focused Group Discussion CCs - Collection Centres for green leaf CCCs - Collection Centre Committees

CSCF Annual Report Template 2013 4 SECTION 2: SUMMARY, PROGRESS AND RESULTS (max 3 pages) 2.1 PROJECT SUMMARY (200 words) In your own words please describe your project and its context. Include direct quotations from beneficiaries that illustrate how your intervention improves their lives. Please attach an illustrative photograph. The Fair Cup project aims at empowering 30,000 smallholder tea farmers in Nyeri and Murang'a counties (Kenya) to understand their rights and diversify their source of income. It is implemented within catchments of six factories where tea farmers sell their tea leaves.

Tea farmers used to grow tea as cash crop without knowing their rights as provided in relevant legislation. These subjected them to unfair prices for their produce and were exploited by unfair farm-input prices. They did not participate in setting prices for their produce nor chose what inputs they need. The unsustainable practice of dividing farm plots between offsprings also meant farmers can‟t live off their farms.

Though the government has made efforts to empower tea farmers by making them shareholders of the tea factories, in reality not many of them understand their rights and responsibilities.

The project aims at assisting tea farmers understand their rights and demand for it by enabling them to develop a collective voice, engaging directly with their elected leaders and factory management, ensuring responsive, transparent and accountable representation. The project also works with the factories to help them be more accountable to farmers. The farmers will also be supported to diversify their income.

2.2 RELEVANCE Does your CSCF project remain relevant in the context where you are working? Justify in a short paragraph below. Faircup project remains relevant in the project area since the issues that hinder tea farmers from accessing their rights and improve their livelihoods are still not addressed fully. The tea farmers still need to be supported to understand their rights as well as supported to expolre alternative income generating opportunities to diversify their sources of income.

2.3 KEY RESULTS AND EFFECTIVENESS Please provide a summary of your three most significant results achieved over the last year. This is an opportunity to tell the story of the project‟s success this year. Consider the most important changes the project has brought about; how many citizens benefited (men/women; girls/boys); who they are and how they benefited. 1. Through advocacy meetings and training activities, a working relationship have been established with all the key stakeholders in the project who maintain strong influence in the livelihoods of tea farmers. These include the KTDA, the body charged with the reponsibility of managing the tea factories, and factory unit management. These achievement is significant in the way that it enables to pull resources together towards improving the lives of tea farmers. If maintained successfully, the work done with these stakeholders over the last year has the potential to impact the lives of upto 20,000 farmers over the next two years since it enables the factory manaement to be responsive to the needs of the farmers.

CSCF Annual Report Template 2013 5 2. A strong willingness from the factory management as a result of trainings and advocacy meetings to educate the farmers not only in their rights but in their responsibilities as well. Since tea farmers sometmes tend to ignore their responsibilities in maintaining their tea farms properly, which at times results in loss of income for the factories, thereby loss of income for the farmers, getting the factory management to continue to educate farmers on their responibilities is a significant result. This achievement has the potential to save upto 20,000 tea farmers from losing income due to improper handling of tea farms.

3. Through the series of trainings and focus group discussions held, the tea farmers now appreciate the need to look beyond tea to raise more income to improve their livelihoods. Though a number of them already participate in various additional income activities at a very small scale, not all of them have a clear idea as to why they chose to be engaged in that business or how to manage it cost effectively. Through the interventions in the project quite a number of farmers now know how to select a business activity they want to engage in and through a series of entrepreneurship trainings also they will be able to know how to manage their small business in an economically meaningfull way.

2.4 TIMESCALE AND BUDGETING Please read the statements below and tick 1 or more boxes as appropriate. a. This project is on-track against its budget, deliverables and original time-scale b. This project is not on track against its budget, deliverables and original time-scale c. This project is expected to be back on track in the next reporting period d. This project is not expected to be back on track in the next reporting period Provide a brief explanation: The project is expected to be fully on track in the next few months. After a series of interventions to polish the activities designed to achieve stated project activities the project management team was able to bring a large part of the project on track. Some of the key intervention undertaken to bring the project on track are: bringing key stakeholders like KTDA onboard through advocacy meetings thereby avoiding any delays in implementing activities related to factories they manage, assiting factory management develop core business skills on the way they deal with the farmers thereby enabling the project team to work with the farmers effectively as planned, developing the capacity of project team to implement activities in line with the ageered activity plans. However, due to some delays in implementing some activities including in changes in project management teams, farming season and election period the achievements of some aspects of the project is less than expected.

2.5 CHANGES TO PROJECT STATUS In the last reporting period has the project has made any changes? Read the statements below and tick the boxes as appropriate. a. Project design b. Partner(s) c. Context Provide a brief explanation N/A

2.6 CHANGES TO LOGFRAME/BUDGET Please answer the question below. Note: All changes to logframes require approval from the Fund Manager. If you wish to change your logfame please attach a justification and a copy of your revised logframe highlighting the proposed changes.

CSCF Annual Report Template 2013 6 Do you need to make changes to your most recently approved logframe? (tick as appropriate Yes No

If you answered ‘yes’ have you attached a justification and a copy of your lograme highlighting the proposed changes? Yes No 2.7 RISK MANAGEMENT & MITIGATION Risk management matrix: Please use the table below to describe the risks you faced in the reporting period and how you dealt with them. Which risks materialized during Was the risk What action did you Was this the year? Describe briefly. anticipated? take to address the action Answer either: Yes, risk? Briefly explain. sufficient? No, to some extent Answer either: Yes; No; to some extent 1. Farmers decline to To some This is largely due to To a large participate in extent lack fo awarenes. extent yes but trainings and Training sessions were more workshops [Outcome consequently sensitisation 1, Risk 2] organized through the of farmers is Collection Centres for needed farmers. 2. Risk 1:Non To some Project team engaged To a large cooperation by Tea extent factory management extent yes but factory management and KTDA in constant and KTDA [Outcome addressing the issues engagement 1, Risk 1] they raised. For with these example project team organisation engaged KTDA when is critical some factory managers preferred to engage in the project only when KTDA instructs them to do so 3. Non cooperation from Low Capacity limitations Sustained staff to participate in and turnover in project capacity training and field staff affected development mentorship [Outcome implementation of support and 5, Risk 1] some activities. closer However through coordination sustained mentoring is required and necessary changes in staff roles and responsibilities the risks to the project were minimised 4.

5.

CSCF Annual Report Template 2013 7 2.8 Are you expecting significant new risk(s) in the next reporting period that would affect project performance or completion? If yes, tick the box and list the new anticipated risks in the table below. Yes No

Anticipated risks and mitigating actions. Complete the table if relevant. Focus on higher level risks such as a deteroriation in operating environment (maximum of 4 risks). Anticipated risks Intended mitigating Risk rating: Your actions assessment of risk probability & impact 1.

2.

3.

4.

2.9 If you anticipate new risks please submit a revised risk matrix. Revised risk matrix attached highlighting new anticipated risks (tick box) Yes No

CSCF Annual Report Template 2013 8 SECTION 3: VALUE FOR MONEY (Max 1.5 pages) For guidance and resources on VfM please see: Value for Money: What it means for NGOs; and Integrating Value for Money into othe Programme Cycle available on this website: http://www.bond.org.uk/pages/value-for-money-resources.html 3.1 Equity: Does this project continue to contribute to equity (poverty reduction; empowerment of marginalized groups to participate in decisions that affect them at local and national level?) Yes No To some extent If yes or to some extent, provide a brief example; if no, explain: Project contributes to equity through poverty reduction, empowerment of disadvantaged men and women farmers

3.2 Effectiveness: Is the project achieving the intended results and will the project be sustainable? Yes No To some extent If yes or to some extent, provide a brief example; if no, explain: The project is achieving its objective of imparting knowledge on socio-economic rights, establishing linkages among critical stakeholders and reducing poverty through diversification of income sources.

3.3 Economy: What has the project management done this year to buy and employ inputs at a value-for-money price? Provide examples in bullet points: -The project management team reviews the project and outines action points that need to be strengthened to avoid wastage of resources -Staff were provided with training on project management, monitoring and reporting for effective implementation of the project. -Where applicable all procurement was done through competitive bidding to get the best service with minimal cost without compromising quality.

3.4 Efficiency: How do you ensure resources are used efficiently to maximize results?

Provide examples in bullet points: 1. Allocation of budgets for activities is done with the level of contribution towards the expected results. This enables critical activities to be allocated enough resources 2. Budgets are made available in good time so as to ensure that there is no time wasted

3.5 Are there multiplier effects from this project? Yes No To some extent If yes or to some extent, explain: -Farmers pass information they learned from the project to their peers. -The project is role modeling lessons e.g. diversifying income without leaving important cash crop like tea -Training materials developed in the project will also be good reference materials by other farmer groups and factories.

SECTION 4: LESSONS (max 1 page) Please note you do not have to provide lessons under each area. Try to draw lessons that might be useful for other CSCF projects. Try to avoid presenting obvious lessons (e.g. “the participation of women in project activities is key to their empowerment”).

CSCF Annual Report Template 2013 9 4.1 Approaches to Empowerment and Advocacy: a) What lessons have you identified in relation to factors that facilitate the empowerment process? b) What lessons have you identified in dealing with resistance when facilitating the empowerment of marginalized groups? In dealing with beneficiaries it is critical to go deeper to identify who actually benefits at the end of the day. For example while almost all tea farms in the project area are owned by men, majority of the people who actually work in the tea farms are female members of the households. Due to some gender empowerment issues deeply seated in the culture, it may prove difficult to ascertain who benefits from the income generated from a tea farm owned by men but run by women. Project design process should think about this critically to ensure realistic benefits for true beneficiaries.

4.2 Equity and gender: What approaches have been successful in tackling gender inequality in relation to empowerment, rights, policy change & service delivery? Gender relations are very delicate in the project community which is so passionate to the issue of land ownership. Women and youth only have use rights on the land. However, as has been confirmed through case studies, through FGDs, it has been possible to single out enterprises that give greater control over returns to the women and youth because they are perceived as less dependant on land as factor of production.

4.3 Capacity building: In building the capacity of local partners and community groups to negotiate and claim their rights, what approaches have been most successful? Provide an example. Engaging the senior management of both the lead organisation and the partner organisation to play appropriate oversight role in the project was very helpful. For example, working with factory management when they know that the project is working to make the farmers demand their rights was quite sensitive issue to work with. However, by developing the capacity of the local partner organisation to maintain an open relationship in impementing project activities enabled the partner organistion to work with farmers on rights issues with minimal obstacles.

4.4 Monitoring & Evaluation: What tools and methods have been most useful and practical in measuring and demonstrating evidence of empowerment? Progress in empowering farmers to demand their rights is best measured by counterchecking information gathered from farmers, their representatives, directors and the factory management. The data gathering tools were designed in such a way that progress information captured from one stakeholder can be confirmed for accuracy by information captured from other stakeholders in the project. This approach also helps to identify where the bottleneck for progress is and design an appropiate course of action.

4.5 Innovation: Describe any lessons which you believe are of direct relevance to other civil society projects Cf section 4.1

4.6 What would your project do differently as a result of your learning? Though tackling rights issues are critical for empowerment, talking about this to smallholder farmers that are struggling to make ends meet without attempting to solve their most immediate need sufficiently is tricky. Allocating more resources to interventions related to diversification of income sources would have helped.

CSCF Annual Report Template 2013 10

SECTION 5: PROJECT ACCOUNTABILITY TO STAKEHOLDERS (max 1 page) In 2012 the majority of CSCF Grantholders responded to a survey on Beneficiary Feedback. The questions below aim to deepen understanding of the use of beneficiary feedback mechanisms within the CSCF portfolio. 5.1 The majority of CSCF projects collect feedback from beneficiaries. What questions does your project seek to answer in collecting this type of data? The project collects feedback from beneficiaries to answer the following questions (list up to 4 examples): a) Have you seen any improvement in the management of the tea issues in your factory? b) Have you realized any change in your earnings from: 1) Tea 2) Other farm enterprises? c) Do you feel your elected representatives are doing a better job in addressing your concerns? d) Would you wish this project to continue?

5.2 How often do you collect and analyse beneficiary feedback data? When a complaint is made by beneficiaries Once a year Mid-term Final evaluation Other (explain in brief):The project attempts to collect feedback from beneficciaries quarterly as part of the quarterly reporting process. However, since the project field team are constantly in the field engaging with farmers and collection center people, they are able to collect relevant data as needed.

5.3 Provide a brief example(s) of how beneficiary feedback has influenced project decisions on implementation. Initially the project team invested significant amount of time raising the awareness of factory management and directors as a way of enhancing the achievement of farmers rights. However feedback from the farmers indicated that still awareness of their rights was still low. The project team then resolved to double their efforts to work with the farmers with greater interactions through the Collection Centers. The team also engaged in closer monitoring of project progress through monthly Project Management meetings so that any area in need of more attention is acted up on immediately.

5.4 After their views are analysed, what feedback if any does the project provide beneficiaries and how? Where necessary feedback is channeled to relevant factory management and directors to help them be aware of issues raised by farmers as well as learn what the causes of the issues are. If the feeback analysed indicates that it requires action by the project teams necessary action is taken immediately.

CSCF Annual Report Template 2013 11 ANNEX A: OUTCOME AND OUTPUT SCORING (maximum of 6 pages)

PLEASE READ THE INSTRUCTIONS ON THIS PAGE CAREFULLY AND COMPLETE ALL SECTIONS

ANNEX A asks you to score peformance against your Outcome and Outputs (Purpose and Outputs), making a judgement on the actual achievement of expected results in the reporting year. Use the five-point scoring system to rate your achievement of results. Your milestones should guide your judgement of how you rate your score.

 Under outcomes and outputs, list all indicators from your most recently approved logframe.  Clearly state the achievement against the indicator in the reporting year focusing on results. Do not simply describe activities.  Back up statements of progress/achievements with references to evidence that can be checked if necessary.

ANNEX A also asks you to provide dissagregated beneficiary data against outcomes and outputs. Note that ANNEX B now asks you to record total consolidated beneficiary numbers without double counting.

Score Description of Score A++ Output/outcome substantially exceeded expectation A+ Output/outcome moderately exceeded expectation A Output/outcome met expectation B Output/outcome moderately did not meet expectation C Output/outcome substantially did not meet expectation

CSCF Annual Report Template 2013 12 Annex A Outcome and Output Scoring (max 6 pages) Retain in portrait format

0.1 Outcome: write in full your project outcome(s) in the box below Increased incomes for 30,000 tea farming households in the targeted tea factory catchment areas through their increased capacity to demand their rights under the revised Tea Act and through diversifying their sources of income. 0.2 Outcome Score: Please provide an overall outcome score (C – A++) B

0.3 Write in full each outcome indicator, the milestone, and state progress. Explain any over or under achievement. Outcome Indicator 1: % increase in income for tea farming households in the targeted tea factory catchment areas

Milestone: 10% by quarter 1 in year 3. Progress: The annual income tea farmers received last year from tea factories (the year that ended in July 2012) showed an increase compared to the previous. For example tea farmers in Chinga factory catchment area received 15% more income than the year before, farmers in Gitugi catchment area received 28% more and farmers in Iriaini catchment area received 17% more income than the year before. The project team believe that increased awareness and effort of factory directors and managers on the rights of farmers to earn reasonable income from their farms has contributed to this increase in income.

Outcome Indicator 2: % of issues raised by tea farmer representatives that have been dealt with by the targeted tea factories to the satisfaction of the tea farmers

Milestone: 30% by quarter 1 in Year 3. Progress: Factories have been able to respond to issues raised by farmers through their representatives although some issues that may have been raised by farmers may have been addressed or left aside without properly recording them. The project has organised a number of meetings and advocacy workshops in preparing the farmer represnetatives and factory managament on how they respond to issues raised by farmers. A number of discussions have taken place wth directors and managers to assess what types of issues are raised by farmers and how they are addressed. Though it was not possible to access minutes of meetings due to bureaucracy in the factories, the discussions indicate that directors now take all issues raised by farmers to the factory management and try to address them as quickly as possible. Some evidence for this are: the issue of long waiting time at the Collection Centres which was addressed by the factory (Chinga) by expanding its crushing capacity by purchasing new equipment as well as expanding the leaf withering area to accommodate more tea collected from farmers. Since the discussions with collection center comittees, directors, factory managers indicate that there may have been issues raised by farmers that have been addressed by factories without keeping any records of the issues, the project team is working with the collection center committees on how to collect more quality data and on how to modify data collecting tools used so far.

0.4 Disaggregate the number of citizens benefitting from this oucome; describe briefly who

CSCF Annual Report Template 2013 13 they were and how they benefitted NB. Adult = 18 years and above; Child = below 18 years. (Please delete the example in the first row) Adult Adult Child Child Male Total Brief description Change/improvement Male Female Female 11080 16620 0 0 27,700 Farmers Awareness raising workshops and advocacy meetings with farmer representatives and factory managers and directors 139 26 0 0 165 Collection Sensitised workshops Center and meetings Committees 22 1 0 0 23 Directors training workshops and meetings on advocacy skills and lobbying 3 1 0 0 4 Factory training workshops on managers accountability, governance and benchmarking 8 4 0 0 12 Service Training workshop to providers brief them on farmers' support needs

0.5 State the evidence that supports progress described E.g., Survey conducted with a representative sample showed that farmers saw a x% increase in crop yields which resulted in y% increase in income: Report on current farm enterprises by the tea small holders and the ranking of choices through FGDs.

1.1 Output 1 Write in full Output 1: Smallholder tea farmers, tea factory management & directors & KTDA have increased awareness of farmers rights under the revised Tea Act by the end of year 2

1.2 Output 1 score (C – A++) B

1.3 Write in full each output indicator, the relevant milestone, and state progress.

CSCF Annual Report Template 2013 14 Indicator 1.1 Percentage and number of farmers that can clearly state their rights under the revised Tea Act (freely & fairly elected officials, access to information, services, inputs, and choice of where to market their tea)

Milestone: 60% of 30,000 farmers from six factory catchment areas will be able to state their rights. Progress: The project was able to work with four out of six factories so far i.e. representing 20,000 farmers between four of them. 60% of these i.e. 12,000, farmers were targetted for the reporting period. By the end of year 2, 8,193 farmers from the four factory catchments have been sensitized to raise their awareness of their socio- economic rights. This represents 68% of the 12,000 farmers. A number of reasons, incuding time lost during election period, contributed to this lower than expected progress. The project team has put in place a strategy to reach out to the remaining farmers targetted for this season. The strategy includes publication of posters and flyers containing relevant farmers rights to be placed at key locations where farmers congregate e.g. collection centers, factories, local administration, schools etc. In addition, the project team will also work with the field agents from the tea factories to reach out to farmers in their locations with messages about their rights and responsibilities. More data is expected to be collected in quarter 1 in year 3.

Indicator 1.2 Percentage of tea factory directors, appropriate managers (those who deal with the farmers) and field service teams that can clearly state the rights of smallholder tea farmers under the revised tea act

Milestone: 65% of 42 Directors and managers from six factory catchment areas will be able to state the rights of farmers. Progress: The project has worked with four out of the six factories so far. An assesment carried out in three out of the six targeted factories on awareness as well as response to farmers rights indicates that all the directors, managers and field service teams have an understanding of the rights of the farmers as provided in the relevant laws of Kenya. The remaining two factories will be brought on board in the third year.

1.4 Disaggregate the number of citizens reached by this output; describe briefly who they were and how they were engaged. Adult Adult Child Child Male Total Brief description Nature of engagement Male Female Female 3277 4916 0 0 8,193 Tea farmers The project team met with selected farmers groups through a focus group discussions 139 26 0 0 165 Collection The project team Center sensitised committee Committees members through workshops

CSCF Annual Report Template 2013 15

1.5 State evidence that supports the progress described Reports compiled by project team after each interaction through Focus Group Discussions with representative farmers and managers.

1.6 Impact weighting (%) Please insert the impact weighting for this Output (from your logframe) and note any revisions since your last Annual Report. If the rating has changed, please provide an explanation. Note this section does not have to be completed by projects using an older style logframe. 30%

2.1 Output 2 Write in full Increased capacity of targeted smallholder tea farmers to take action to demand their rights.

2.2 Output 2 score (C – A++) B

2.3 Write in full each output indicator, the relevant milestone and state progress.

CSCF Annual Report Template 2013 16 Indicator 2.1 Number of petitions or memorandums submitted by farmer representatives to tea factory boards.

Milestones: 40 by quarter 1 in year 3 Progress: Three pettitions per five collection center committees (i.e. representing about 90 written pettitions from 151 collection center) were reported during the reporting period. Some examples of the pettitions submitted were delays in disbursiung funds for the constrcution of facilities in collection centers and long waiting time in collection centers for factory vehicles to collect tea leaves. Discussions with directors and managers also indicate that more than recorded requestis and pettitions to directors may have been passed to factories and acted upon but not recorded. The fact that there have not been many varieties of recorded issues for petitioning in the factories may mean that farmers will still need more and more sentitisation to exercise their rights beyond knowing them. The project team has noted this lesson and has plans in place to intensify the sensitisation of farmers to demand their rights.

Indicator 2.2 Number of farmer representatives that are willing to lobby on behalf of tea farmers

Milestone: 30 farmer representatives are willing to lobby and 15 are doing so actively Progress: Three out of every five collection center committees, which is comprised of five members per committee, demonstrated that they are able to lobby on behalf of tea farmers. These represents 90 collection center committees out of 151 under the four factories the project worked so far. The lobbying took several forms. For example, while some issues that farmers raised were submitted as written pettitions to the factory management through directors, some took the form of verbal pettitions. 165 collection center committee members (139 men and 26 women) have been sensitized about farmers' socio-conomic rights and attended training workshops on lobying and advicacy skills. More aggregated data is planned to be collected in Quarter 1 Year 3 of the project.

Indicator 2.3 % Fulfillment by target tea factories boards/management of the agreed priorities for their duties under the amended tea act

Milestone: 40% Progress: Discussions with three factory unit managers indicate that the general management training the directors and factory management received had contributed to their ability to respond to farmers' needs. The implementation of some post-training activities was delayed due to high expectation from directors and factory managers for more money to implement activities which they are supposed to do as part of their regular managerial duties. However, some actions factory management took to address petitions from farmers shows that they have willingness to support farmers. For examle: elections for directirs were held as per the Tea Act procedures, positive response from factory management to requests by farmers to release funds allocated for the construction of facilities in collection ceters, positive response to accommodate the volume of tea leaves collected fom farmers by installing additional equipment. The project team has plans in place to provide more training workshops to directors and factory unit managers to enable them to respond to farmers' needs.

Indicator 2.4 % of collection centre committee (and other farmer committees) members that are women

Milestone: 10% CSCFProgress: Annual Twenty Report six Template out of one 2013 hundred sixty five collection center committee members17 sampled for training from four factory catchment area indicates that 16% of the members are women.

2.4 Disaggregate the number of citizens reached by this output; describe briefly who they were and how they were engaged. Adult Adult Child Child Total Brief description Nature of engagement Male Female Male Female 139 26 165 Collection The project team trained Center committee members on Committee advocacy and lobbying skills 22 1 23 Directors The project team organised training workshops on advocacy skills and lobbying 3 1 4 FUM The project team organised training workshops on accountability, governance and benchmrking

2.5 State the evidence that supports the progress described. This is documented in field contact reports by the project team.

2.6 Impact weighting (%) Please insert the impact weighting for this Output (from your logframe) and note any revisions since your last Annual Report. If the rating has changed, please provide an explanation. Note this section does not have to be completed by projects using an older style logframe. 25%

3.1 Output 3 Write in full Output 3: Improved governance and management of targeted tea factories ensuring greater accountability to smallholder farmers

3.2 Output 3 score (C – A++) B

3.3 Write in full each output indicator, the relevant milestone and state progress.

CSCF Annual Report Template 2013 18 Indicator 3.1 % of scheduled meetings between tea factory directors and farmers that take place as agreed

Milestone: 50% Progress: All the scheduled meetings between directors and farmers took place during this reporting period. Sometimes the meetings happen to be infrequent. Each factory holds a board meeting every quarter where all the directors attend. Directors meet farmer representatives prior to these quarterly meeting. The agenda for the day always has a session where directors present issues they brought from their interactions with the farmers and their representatives.

Indicator 3.2 % of farmer representatives that have been able to input into the agenda for meeting between tea factory directors and farmers.

Milestone: 35% Progress: 40%. Out of the three major pettitions reported from the five collection centeres sampled two (one written and one verbal) were from the same factory, Chinga. This represents ten out of 25 farmer representatives, i.e. 40%, demonstrated that they were actively lobying and inputing into the agenda of meetings of directors and farmers. The discussions with farmer representatives and factory mangement also indicate that more farmers' issues than recorded may have been raised with directors and addressed before they are discussed in a formal meeting. This makes it difficult to measure the actual number of petitions or the number of people inputting into the egenda of meetings. The project team would like to explore modifying some of these indicators after the mid term review to make sure they are measurable.

Indicator 3.3 Number of targeted factories in which democratic factory director elections are conducted according to company policy and in line with national legislation.

Milestone: 3 Progress: 4. Democratic elections were held in all the factories in accordance with the Company's Act as well the provisions in the specific Memorandum of Association for each factory.

Indicator 3.4 % of candidates for director elections that are women

Milestone: 5% Progress: 13%. There were three women candidates in the elections that took place over the reporting period. Two electoral zones per factory catchment had to hold elections during the reporting period. On average there were three candidates per electoral zone representing a total number of 24 candidates in the four factory catchments the project worked with (Gitugi, Chinga, Iriani and Ndima). Out of these 24 three candidates were women representing 13%. Only one candidate was elected. Incidentaly the woman elected was in the catchment of a factory headed by a woman manager.

Disaggregate the number of citizens reached by this output; describe briefly who they were and how they were engaged. Adult Adult Child Child Total Brief description Nature of engagement Male Female Male Female

CSCF Annual Report Template 2013 19 11080 16620 0 0 27,700 Farmers in The democratic elections four factory held accross all factories catchment and the capacity and areas willingness of the factry management to address issues raised by farmers through their representatives will impact the lives of farmers 22 1 0 0 23 Directors Training workshops and meetings to sensitize their role in promoting farmers rights 3 1 0 0 4 Factory Training workshops and managers meetings to strengthen their willingness to respond to farmers' needs

3.5 State the evidence that supports the progress described. Reports from meetings between project team and farmer representatives, managers and directors.

3.6 Impact weighting (%) Please insert the impact weighting for this Output (from your logframe) and note any revisions since your last Annual Report. If the rating has changed, please provide an explanation. Note this section does not have to be completed by projects using an older style logframe. 25%

4.1 Output 4 Write in full

Output 4: Tea farming households in the targeted tea factory catchment areas generate additional income through diversified enterprise activities

4.2 Output 4 score (C – A++) B - There was delay in starting interventions on non-tea enterprises.

4.3 Write in full each output indicator, the relevant milestone and state progress.

CSCF Annual Report Template 2013 20 Indicator 4.1 % increase in tea farming household income from tea and other enterprise activities

Milestone: 10% by Q1 Y3 Progress: Factory records indicate that the income farmers received from tea farming at the end of last financial year (the year that ended in July 2012) shows an increase of between 15% to 28%. The change in the current year will be known by September 2013. For example farmers in Chinga factory catchment received 15% more income than the year before, farmers in Gitugi catchment received 28% more and farmers in Iriaini catchment received 17% more income than the year before. The project team believe that increased awareness and effort of factory directors and managers on the rights of farmers to earn reasonable income from their farms has contributed to this increase in income. Since farmers do not have the practice of recoding their income from other enterprises it was difficult to collect data on this at this time. The project team has plans in place to support farmers to develop better practices including proper recording of their investments, expenses and income. Profiling on the various additional income generating activities available for farmers has been done. In collaboration with the Farmer Field Schools run by the factories, the project team will continue to provide entrerpreneurship training to farmers. An average of ten Farmer Field Schools per factory catchment have been targeted for this activity.

Indicator 4.2 % in direct income earned by women from their enterprise activities

Milestone: 10% Progress: Please see notes for Indicator 4.1 above. Land ownership in the project area is still heavily dominated by men. However on the ground women are the dominant workers in the farms. Since changing the land ownership system significantly is a process that will take the country quite a long time, the project is targetting women to benefit more from the non-tea enterise activities which does not necessarily require land ownership. For example, by design a higher proportion of women (60%) were invited to the focus group discussions held to help farmers identify appropriate enterprises. Twelve local service providers have been trained to support farmers in entrepreneurship skills. More data will be collected in quarter 1 in year 3 to measure progress.

Indicator 4.3 % increase in direct income earned by youth (aged 18-35) from their enterprise activities

Milestone: 10% Progress: Please see notes for Indicator 4.1 above. Data agrregated by age was not available at the time of writing this report.

4.4 Disaggregate the number of citizens reached by this output; describe briefly who they were and how they were engaged. Adult Adult Child Child Male Total Brief description Nature of engagement Male Female Female 11080 16620 0 0 27,700 Tea farmers Awareness raising workshops and advocacy meetings with managers, directors and farmer representatives

CSCF Annual Report Template 2013 21 8 4 0 0 12 Local Service Training workshop to Provider brief local service providers on farmers' support needs

4.5 State the evidence that supports the progress described. Factory reports and focus group discussion reports by project team

4.6 Impact weighting (%) Please insert the impact weighting for this Output (from your logframe) and note any revisions since your last Annual Report. If the rating has changed, please provide an explanation. Note this section does not have to be completed by projects using an older style logframe. 5%

CSCF Annual Report Template 2013 22 ANNEX B: CONSOLIDATED BENEFICIARY TABLE: (max 1 page) To be completed by all projects

You will need to use the figures in Annex A to arrive at a consolidated figure of total individual beneficiaries reached by the project as a whole.

If you reach the same beneficiaries in more than one output ensure you do not double count them when calculating the consolidated total.

Gender and Age Dissaggregation

OVERALL Adult Male Adult Female Child Male Child Female

TOTAL (18 years +) (18 years +) (under 18 years) (under 18 years) Consolidated total 27,700 11,080 16,620 0 0 number of beneficiaries reached since project began Consolidated total 8,193 3,277 4,916 0 0 number of beneficiaries reached this reporting year Provide a clear description of your beneficiaries in the box below (e.g., people living with HIV/AIDS; disabled children; soapstone workers; child labourers). Description: These are mainly the smallholder tea farmers that deliver their tea through the four factories that the project has worked in so far.

Indicate or estimate the percentage or number of disabled beneficiaries reached since the project began in the box below No data on this so far The collection of gender disaggregated data is a first step in gender mainstreaming. How has the collection of dissagregated data improved your project’s approach to reducing gender inequalities in participation and increasing empowerment in decision-making? Inspite of the fact that over 90% of the land owners in the project area are men, the majority (about 60%) of those involved in the day to day management of the tea farms are actually women. Since due to cultural practices on gender roles it is very difficult to ascertain how income from tea farms is actually used in households or what control women have in the income they helped generate, at least they can be the biggest beneficiaries of the non-tea enterprises households can develop and run. The main reason for this is that since women largely do not have ownership of land, they can at least benefit from enterprises they can own in order to ultimately improve their economic and social empowerment. Based on this, to ensure more women benefit from the non-tea enterprises, the project team invited more women than men to the Focus Group Discussions held to support farners identify additional income sources. In addition, the project team has a plan in place to organise a media action, possible through local FM radio stations, to profile the role women are playing in the tea sector despite an unbiased lan ownership practice. This will contribute to a constructive debate to influence policies that affect the lives of women.

CSCF Annual Report Template 2013 23 If the project is unable to specify who all beneficiaries are please explain. If the project faces challenges in providing exact beneficiary numbers, please explain. If the project is unable to As discussed above, while almost all of the tea farms in the disaggregate beneficiaries by project area are registered as owned by men, majority of those gender or age, please explain. who work in the farms (60%) are women. At this point this is taken as the proportion of women beneficiaries. However, the project team plans to look into this closely in quarter 1 year 3 and establish geneder aggregated data on actual beneficies.

CSCF Annual Report Template 2013 24 ANNEX C: PORTFOLIO ANALYSIS (maximum of 3 pages) To be completed for all projects

DFID aims to capture and compare performance and results across the whole CSCF portfolio based on the information provided in the Annual Reports.

1. Please indicate which CSCF objectives your project contributes to: Improves the capacity of southern civil society to contribute to local decision-making Improves the capacity of southern civil society to contribute to national decision-making Provides innovative service delivery Provides service delivery in challenging environments Contributes to global advocacy

For each question as appropriate either select ‘yes’ or ‘no’; or provide a score of 1 to 4 in terms of level of achievement: 1 = no evidence of achievement 2 = low / early indications of achievement 3 = significant achievement 4 = substantial achievement

2. Is your project contributing to a change in government policy? If you Yes No answer NO, go to Question 3. If YES, answer the relevant questions below.

What type of change has been achieved to-date? Score your response below. Ensure results are attributable to your project. 1 2 3 4 (a) Change in discourse e.g. coalition building; creating space for debate; verbal support for proposed policy change; popular demand for change emerges from the media/public/coalition advocacy. Provide brief example & indicate evidence:

(b) Policy development e.g. working group formed; proposed changes/principles reflected in draft policies or legislation. Provide brief example & indicate evidence:

(c) Policy adoption e.g. policies are approved/passed into law; regulations are passed in support of primary legislation. Name the relevant legislative body; and/or the policies approved/passed into law:

(d) Policy implementation and enforcement e.g. specific policy or policies are being implemented and enforced as a result of the project. Provide brief example & indicate evidence:

(e) Global advocacy e.g. issues debated in global fora

CSCF Annual Report Template 2013 25 Provide brief example:

3. Is your project leading or contributing to better practices in relation to Yes No rights and access/quality of services? What type of change has been achieved to date? Score your response 1 2 3 4 below (a) People targeted by the project and others are now aware of their rights Provide brief example & indicate evidence: There is evidence of farmers now taking thier representatives to task on such issues as ensuring that their green leaf is collected on time.

(b) The voices of marginalized people are heard in local forums Provide brief example & indicate evidence: The training to collection center committees and directors has raised their awareness towards protecting the rights of farmers. These reps now take farmers issues seriously. However there is more work needed to encourage farmers to be more vocal and exploit the forum available for them

(c) People have improved access to services as a result of the project Provide brief example & indicate evidence: Significant change in this regard is expected on the third year of the project. However indications are that factories are becoming more responsive to the needs of farmers. The case of one factory, Chinga, introducing higher tea crushing capacity has improved access for farmers to sell more of their tea leaves. However, factories also complain that sometimes farmers do not cooperate with factories to maintain the quality of their teas properly by applying the required fertilisers on time and in required amount. Sometimes farmers drop their teas in collectin centers late in the day affecting the production process of the factoreis. These implies more awareness raising work with the farmers is required to do their part of the bargain on access to services.

(d) People experience improved quality of services as a result of the

project Provide brief example & indicate evidence: Pleas see reposnse to (c) above

(e) Innovative service delivery approaches have been adopted Provide brief example, explain why innovative: While the mechanism of using farmer representatives to lobby on behalf of farrmers has proved to be a good way of bringing farmers' concern forward, it requires a coordinated effort to sensitize farmers to make the best use of this opportunity. Though the project's aims are all about achieving this and indeed has made some achievements, more research and consultations are needed to learn what makes farmers be more vocal than they are now.

4. Which of the Millenium Development Goals (MDGs) is Please indicate: Please indicate % your project contributing to directly? If your project does not 1 = Primary MDG split between address an MDG please leave blank. 2 = Secondary MDG them MDG 1: Eradicate Extreme Hunger and Poverty 1 MDG 2: Achieve Universal Primary Education MDG 3: Promote Gender Equality and Empower Women 1

CSCF Annual Report Template 2013 26 MDG 4: Reduce Child Mortality MDG 5: Improve Maternal Health MDG 6: Combat HIV/AIDS, malaria and other diseases MDG 7: Ensure Environmental Sustainability MDG 8: Develop a Global Partnership for Development

5. What is the main methodological approach being used by the project to bring about the changes envisaged? Please select up to three factors and prioritise them as 1, 2 and 3 (with 1 being of highest significance). (a) Rights awareness 1 e.g. making „rights holders‟ more aware of their rights so that they can claim rights from „duty bearers‟ (b) Advocacy 3 e.g. advocating publicly for changes in policy and/or practice, campaigning on specific targeted issues (c) Modelling 2 e.g. demonstrating best practice / approaches / behaviours which can be adopted or relicated by others to bring wider improvements in policy or practice (d) Policy engagement e.g. building relationships with decision-makers behind the scenes, pragmatic collaboration on policy development to achieve incremental improvements (e) Service provision in collaboration with government e.g. working with government to enhance the services already provided (f) Service provision in parallel to government e.g. providing an alternative service (g) Monitoring of government policy e.g. monitoring budget-making or enforcement of rights If you are using other methodological approaches please note in the box below.

6. Whose capacity (in the main) is being built through the project? Select a maximum of 3.

(a) End-beneficiaries (poor and vulnerable groups) (b) Local leaders / change agents (c) Local Community-Based Organisations (d) Civil Society Organisations / Networks (e) Local government (f) National government (g) Local implementing partner(s) (h) Trade unions (i) Private sector organisations (j) Other (Please name below)

7. Environmental Impact and Climate Change Mitigation 7.1 How would you describe the project‟s environmental impact? 1 2 3 1 = Positive, 2 = Neutral, 3 = Insignificant Proivde a brief justification for choice of ranking Since the project seeks to promote sustainable agricultural practices besides tea, this will have a good impact on the environment in such away that the approach will not degrade the land

CSCF Annual Report Template 2013 27 through over cutivation. Instead, it enables farmers to supplement their income by engaging in other non tea farming economic activities.

7.2 Describe actions the project took to reduce negative environmental impact (use bullet points)  Promoting the use of low-cost organic manure to fertilize the farms.

7.3 Describe any activities taken by the project to build climate change resilience (use bullet points)  N/A

CSCF Annual Report Template 2013 28