Parish Co-Ordination Team Lead
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Parish Co-ordination Team Lead Application Pack January 2020 Thank you for your interest in the role of Parish Co-ordination Team Lead for the Diocese of Guildford. Please find enclosed the following information: • Page 3 Introduction from the Deputy Diocesan Secretary • Page 5 Parish Co-ordination Team Lead job description and person specification • Page 11 An overview of The Diocese of Guildford • Page 19 Outline of key terms and how to apply • Page 20 Job application form Dear Applicant Thank you for your interest in this new role of Parish Co-ordination Team Lead in the Diocese of Guildford. I’m pleased that you’re considering joining our team and I hope that the information in this pack will help you to understand both the role and the context of opportunity and change. This is an exciting time in the diocese, with the launch of the vision of a Transforming Church, Transforming Lives in 2016 leading to significant new missional energy in many of our churches, chaplaincies and schools. It has been especially encouraging to witness the development of several new worshipping communities since the launch, including some major projects in areas of new housing. Over the past two years we have brought together our diocesan teams into fresh, open plan offices on the University of Surrey Research Park, and more recently we have embarked on a major review of the services we offer, seeking to ensure that the diocesan strategy is well embedded, that our resources are efficiently managed, and that Church House Guildford is genuinely providing servant leadership in support of focused activity in our parishes. One outcome the strategic review at Church House Guildford is the development of a new way of supporting parishes in their identification of local needs, the resulting alignment of their parish strategy with those needs, and supporting them in the fulfilment of their plans. At the heart of our new approach is a fresh process: the Parish Needs Process. As part of this, a Mission Enabler will guide every church through a process of discernment towards a new/renewed vision and Church Development Plan, in preparation for the Archdeacon’s biennial visitation. We believe this will release faith, energy, hope and resources for church renewal, health and growth. The Parish Coordination Team is key to supporting the team of Mission Enablers, the Archdeacons and the parish teams through this process, and then in the implementation of their plans. As Parish Co-ordination Team Lead, your skills will be key to helping us develop and support our services and processes to fulfil these strategic goals, as well as to ensure strong and effective leadership of our new Parish Co-ordination Team. This is a hands-on and busy role reporting into the Deputy Diocesan Secretary and supported by a small team. I am looking for a proven hands-on leader with a track record of being able to drive and embed operational excellence aligned with strategic aims. I want someone who can inspire and support their team, our leadership team and the wider organisation, but most of all I am looking for a colleague who shares the missional passion and heart to reach and serve communities in this area. If you would like to have an informal discussion about this role, please do not hesitate to contact me, Chris Ellis, on 01483 790303 or email [email protected] 3 I look forward to receiving your application form and a supporting statement (no more than two sides of A4) highlighting your reasons for applying, what you can bring to the role and how you meet its requirements. You should also provide details of three referees, one of whom should be your current employer. The closing date for receipt of applications is Monday 17 February 2020 at midday. Chris Ellis Deputy Diocesan Secretary 4 Parish Co-ordination Team: Job Description Job Purpose • To lead and manage the work of the Parish Coordination Team: in coordinating support for parishes and deaneries in the embedding of Transforming Church, Transforming Lives. • To own the processes and operation of the Parish Coordination Team, delivering its services to agreed quality and timescales, and ensuring they remain best fit for delivering the PCT service. • To support the scheduling and operation of the parish needs-based process; • To signpost enquiries to services and resources; • To allocate engagements to Mission Enablers; • To track and report on the provision of CHG services. Accountability • Deputy Diocesan Secretary Responsible for • Parish Coordination Team Assistants (2 part time, 0.6 FTE each) Relationships Internal-facing: To work collaboratively with: • Archdeacons’ office • Mission Enablers • Diocesan Director of Mission • Bishop’s Leadership Team • Deputy Diocesan Secretary & Parish Support Officer • All Mission, Operations and Education Team members Parish-facing: • Incumbents and church leadership teams across the Diocese of Guildford • Area Deans • Parish teams and their staff and officers External: • Church House Westminster teams and advisors • Peer group roles in other dioceses • Other organisations with best practice resources 5 Responsibilities Parish needs-based process • To lead the management of the calendar for the needs-based process. This includes: o Maintaining a schedule of the lifecycle of the needs-based process across all our parishes and deaneries over a 2-year cycle o Knowing where each parish is in the ‘lifecycle of the CDP’, to deliver tailored support o Liaising with parishes, Bishops’ PAs, Archdeacons’ PAs, Area Deans, the Director of Mission and the Mission Enabler Team to ensure diaries are booked well in advance of the process and when emergencies or illness may require last minute changes to diaries • To hold up to date statistics, reports and other information on behalf of Church House for all churches, schools and chaplaincies to support these processes. This includes: o Issuing, receiving and recording the Archdeacon’s Articles of Enquiry in liaison with the Archdeacon’s PAs o Overseeing the fulfilment by parishes of the annual statistics for mission and parish finance returns to the national church o Maintaining secure and structured files of the information received from parishes o Maintaining a close working relationship with the Research & Statistics Department at Church House Westminster, liaising with them to submit applicable data and to receive the resulting analysed information and parish dashboards o Collating and analysing a range of mission and stewardship statistics, producing summary and graphical reports with appropriate commentary and conclusions drawn from the data • To organise and coordinate the administration for PCC and congregational surveys for Mission Enablers. This includes: o Organising TCS surveys for churches that are preparing for vision days, by ▪ Creating the necessary online survey forms and distributing applicable links ▪ Manually inputting any paper responses received ▪ Analysing and reporting results • Following Archdeacon’s Visitations or Deanery Action Meetings, to mobilise support for the implementation of CDPs, including: o Ensuring all recommendations are actioned o Communicating with churches about actions o Maintaining a log of actions and communications o Monitoring and reporting on progress and completion • In line with reporting from the Archdeacon’s Visitation and Deanery Meeting, to assign Mission Enablers and other CHG staff to provide consultancy based services to parishes, so as best to support them with the delivery of their identified needs, tracking the delivery and completion of task.. • To gather feedback from Mission Enablers on parish CDP planning and reflect this in the 2- year planning schedule for visitations 6 • To maintain a close relationship with Mission Enablers to ensure any changes to CDPs and needs are understood and recorded • To participate in an annual review of mission enabling activities for the prior year with the Diocesan Director of Mission, the Deputy Diocesan Secretary and the Head of Mission Enablers. This includes a summary of the status of CDPs, key identified needs, how they are being addressed and highlighting key areas for future focus and development. • To coordinate feedback from parishes on the impact of the Church House Guildford support. Reactive Support of Parishes • To ensure the PCT provides an effective and responsive single point of contact for all enquiries from parishes in a timely manner, • To signpost enquirers to the appropriate person/service at Church House Guildford, on line resource or 3rd party service. • To implement and ensure effective operation of an information management system/process to ensure that all enquiries are: o logged and responded to promptly and efficiently o transferred to the appropriate person in CHG or a Mission Enabler where these cannot be answered immediately o Monitored regularly to ensure that the query has been dealt with • For more complex queries, to check that the request is consistent with the priorities identified in the respective Parish Church Development Plan and where this is not the case to liaise with the Head of Mission Enablers and/or Archdeacon ahead of any assignment to activity. Leadership • To lead, motivate, encourage and develop the Parish Co-Ordination team to deliver a consistent and effective service to all users including our parishes and CHG stakeholders • To manage and seek to continuously improve the PCT processes and systems for coordinating and supporting the parish needs-based process including responding