Notice of Regular Meeting Agenda Lancaster City Council Municipal Center City Council Chambers 211 N
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NOTICE OF REGULAR MEETING AGENDA LANCASTER CITY COUNCIL MUNICIPAL CENTER CITY COUNCIL CHAMBERS 211 N. HENRY STREET, LANCASTER, TEXAS July 13, 2015 - 7:00 PM CALL TO ORDER INVOCATION: Ministerial Alliance PLEDGE OF ALLEGIANCE: Councilmember CITIZENS’ COMMENTS: At this time citizens who have pre-registered before the call to order will be allowed to speak on any matter other than personnel matters or matters under litigation, for a length of time not to exceed three minutes. No Council action or discussion may take place on a matter until such matter has been placed on an agenda and posted in accordance with law. RECOGNITION: Asha Beacham CONSENT AGENDA: Items listed under the consent agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the consent agenda for separate discussion and action. C1. Consider approval of minutes from the City Council Special Meeting held June 9 & 10, 2015 and June 15, 2015. C2. Consider a resolution authorizing Dallas County to resell 534 East 4th Street, tax foreclosed property, by public or private sale, to the highest qualified purchaser, as provided by Section 34.05 of the Texas Property Tax Code. C3. Consider a resolution adopting City Council Goals and Objectives contained in the June 2015 City Council Retreat Report. C4. Consider a resolution approving the terms and conditions of a Project Specific Agreement by and between Dallas County and the City of Lancaster for water system improvements (Phase 1) and Roadway, Drainage and Sewer Improvements (Phase II) on Pleasant Run Road from the intersection of Lancaster-Hutchins Road and Pleasant Run Road to the city’s easternmost city limits; authorizing the City Manager to execute the agreement; and providing an effective date. C5. Consider a resolution approving the terms and conditions of a Memorandum of Understanding between the City of Lancaster and the County of Dallas, Texas to provide funds through Dallas County Justice Assistance Grant ("JAG"). C6. Discuss and consider a resolution approving the terms and conditions of a Master Interlocal Agreement and Project Specific Agreement with Dallas County for the reconstruction of roadways and/or curb and gutter with funds allocated through the Community Development Block Grant Program. 1 City Council Agenda July 13, 2015 C7. Consider a resolution authorizing the purchase and installation of water meter registers from HydroPro Solutions through an Interlocal agreement with Houston Galveston Area Council (HGAC) in an amount not to exceed $127,289.50. C8. Consider a resolution approving the terms and conditions of an Interlocal Agreement by and between the City of Lancaster and the City of Wilmer, Texas, for water and wastewater services. ACTION: 9. Discuss and consider a resolution accepting the proposed Project Plan and Reinvestment Zone Financing Plan that results in an increase in real property tax revenues (“tax increment”) that is generated above what the area’s total assessed valuation was when the district was created (“base value”). ADJOURNMENT EXECUTIVE SESSION: The Council reserves the right to convene into executive session on any posted agenda item pursuant to Section 551.071(2) of the TEXAS GOVERNMENT CODE to seek legal advice concerning such subject. ACCESSIBILITY STATEMENT: The Municipal Center is wheelchair-accessible. For sign interpretive services, call the City Secretary’s office, 972-218-1311, or TDD 1-800-735-2989, at least 72 hours prior to the meeting. Reasonable accommodation will be made to assist your needs. Certificate I hereby certify the above Notice of Meeting was posted at the Lancaster City Hall on _______________________, 2015 @ 5:30 p.m. and copies thereof were provided to the Mayor, Mayor Pro-Tempore, Deputy Mayor Pro-Tempore and Council members. _________________________________________________________________________________ Sorangel O. Arenas City Secretary 2 LANCASTER CITY COUNCIL Agenda Communication July 13, 2015 ________________________________________________________ Consider approval of minutes from the City Council Special Meeting held June 9 & 10, 2015 and June 15, 2015. Background Attached for your review and consideration are minutes from the: City Council Special Meeting held June 9 & 10, 2015 (strategic planning) City Council Special Meeting held June 15, 2015 ________________________________________________________ Submitted by: Sorangel O. Arenas, City Secretary 3 MINUTES LANCASTER CITY COUNCIL MEETING OF June 15, 2015 The City Council of the City of Lancaster, Texas, met in Special session at the James R. Williams Pump Station on June 15, 2015 at 6:46 p.m. with a quorum present to-wit: Councilmembers Present: Mayor Marcus E. Knight Carol Strain-Burk Stanley Jaglowski Marco Mejia Deputy Mayor Pro Tem LaShonjia Harris Councilmembers Absent: Mayor Pro Tem James Daniels Nina Morris City Staff Present: Opal Mauldin-Robertson, City Manager Rona Stringfellow, Assistant City Manager Dori Lee, Human Resources Director Cheryl Wilson, Police Chief Pat Adamcik, Assistant Fire Chief Cynthia Pearson, Finance Director Jim Brewer, Director of Public Works Jermaine Sapp, Fleet Superintendent Michael Grace, Development Services Director Angie Arenas, City Secretary Call to Order: Mayor Knight called the meeting to order at 6:46 p.m. on June 15, 2015. Executive Session: 1. City Council shall convene into closed executive session pursuant to Section § 551.072 of the TEXAS GOVERNMENT CODE to deliberate the purchase and/or acquisition of real property for road improvement in the north portion of the City of Lancaster. 2. Reconvene into open session. Consider and take appropriate action(s), if any, on closed/executive session matters. The City Council recessed for Executive Session at 6:47 p.m. and reconvened into open session at 7:16 p.m. With regard to Executive Session no action to be taken. MOTION: Councilmember Mejia made a motion, seconded by Councilmember Strainburk, to adjourn. The meeting was adjourned at 7:17 p.m. ATTEST: APPROVED: _____________________________ _____________________________ Sorangel O. Arenas, City Secretary Marcus E. Knight, Mayor 4 MINUTES LANCASTER CITY COUNCIL MEETING OF JUNE 9 & 10, 2015 The City Council of the City of Lancaster, Texas, met on June 9, 2015 in a special meeting for the first day of strategic planning at the Lancaster Recreation Center, 1700 Veterans Memorial Parkway at 10:39 a.m. with a quorum present to-wit: Councilmembers Present: Mayor Marcus E. Knight Carol Strain-Burk Stanley Jaglowski Marco Mejia Mayor Pro Tem James Daniels Deputy Mayor Pro Tem LaShonjia Harris Nina Morris City Staff Present: Opal Mauldin Robertson, City Manager Rona Stringfellow, Assistant City Manager Sorangel O. Arenas, City Secretary Julia Novak, The Novak Consulting Group, facilitator Call to Order: Mayor Knight called the meeting to order at 10:39 a.m. on June 9, 2015. City Council met on the first day of a two day strategic planning session. Facilitator Novak welcomed everyone and reviewed the agenda for the two day strategic planning session. Facilitator Novak reviewed norms and expectations for the meeting. Facilitator Novak asked participants to share their expectations for the planning session. A series of questions about governing the community were given to each councilmember prior to the session and were asked to have them completed for discussion: What does good governess look like to you? What values are important to you in governing? What is important to remember when your position prevails and when it doesn’t? What type of relationship do you want to have with your colleagues on the city council and with the city administration? How do you distinguish policy and administration? What do you hope this council is known for? Facilitator Novak led discussions regarding the questions and the answers brought forth by council. Further discussion was held regarding Staffs’ responsiveness to request being fulfilled within 7-10 days. Councilmembers will start prioritizing the level of responsiveness. City Council recessed for lunch at 12:05 p.m. 5 City Council Meeting June 9 & 10, 2015 Page 2 of 3 Council was asked to answer the following: Our Past and Our Future What are the events, people and actions that have shaped Lancaster in the past fifty years: o Pre-1975 o 1975 – 1984 o 1985 – 1994 o 1995 – 2004 o 2005 – 2014 Defining our Legacy: What people, events and actions will shape the next decade – what legacy will this governing body leave? o 2015-2025 Council developed a shared understanding of our relevant past and imagine the legacy we want to leave the community. 5:00 p.m. – 8:00 p.m. City Council participated in a team building a quorum of councilmembers was presented. No City business was transacted. Mayor Knight recessed the meeting at 8:01 p.m. LANCASTER CITY COUNCIL MEETING OF JUNE 10, 2015 The City Council of the City of Lancaster, Texas, reconvened on June 10, 2015 at the Lancaster Recreation Center, 1700 Veterans Memorial Parkway at 8:50 a.m. with a quorum present to-wit: Councilmembers Present: Mayor Marcus E. Knight Carol Strain-Burk Stanley Jaglowski Marco Mejia Mayor Pro Tem James Daniels Deputy Mayor Pro Tem LaShonjia Harris Nina Morris City Staff Present: Opal Mauldin Robertson, City Manager Rona Stringfellow, Assistant City Manager Sorangel O. Arenas, City Secretary Dori Lee, Human Resources Director Jermaine Sapp, Fleet Superintendent Cynthia Pearson, Finance Director Sean Johnson, Managing Director of Quality of Life & Cultural Services Thomas Griffith, Fire Chief Cheryl Wilson, Police Chief Jim Brewer, Director of Public Works Ed Brady, Director of Economic Development Michael Grace, Development Services Director Julia Novak, The Novak Consulting Group, facilitator 6 City Council Meeting June 9 & 10, 2015 Page 3 of 3 Facilitator Novak opened the second day of the planning session with a recap of the previous day’s discussions and asked participants to share what they felt went well in the previous day’s retreat.