Todd County Board of Commissioners

TODD COUNTY BOARD OF COMMISSIONERS Regular Board Meeting Agenda Date: May 19, 2015 Time: 9:00 AM Meeting to be held in the County Board Room, Historic Courthouse located at 215 1st Avenue South Suite 300, Long Prairie, Minnesota 56347 Item # Approx. Time 1 Call to Order and Roll Call 9:00 2 Pledge of Allegiance 9:01 3 Amendments to the Agenda 9:03 4 Potential Consent Items 9:05 4.1 Approve Meeting Minutes from May 5, 2015 4.2 Approve Commissioner Warrants 4.3 Gambling Permit - Little Birch Lake 4.4 Gambling Permit - Sauk Centre Fire Relief Association 4.5 Sheriff Contingency Fund Carryover 4.6 Sheriff Forfeiture Fund Carryover 4.7 Battle Point Access Boat Dock and Ramp Donation 5 South Country Health Alliance 9:10 5.1 Report 6 CentraCare Health 9:25 6.1 Long Prairie Medical Campus Building Project 7 Solid Waste/Transfer Station 9:45 7.1 Shingle Recycling, Demo Sort, and Tire Fees 8.2 Hire Summer Help 9 Public Works 10:05 9.1 Federal Highway Safety Grant Announcement 9.2 CR 86 Cooperative Construction Agreement 9.3 2016-2020 CIP Plan Update Public Hearing 10 Soil & Water 10:15 10.1 River & Lakes Day 12 Veterans Service 10:25 12.1 Accept Vehicle Bids 13 Health & Human Services 10:30 13.1 Recommend Medical Assistance and MN Care providers 13.2 Resignation of Client Account Specialist 13.3 Request to Hire Client Account Specialist 13.4 Fraud Prevention Investigation Program Cooperative Agreement 14 Human Resources 10:45 14.1 2015 - 2017 LELS Labor Agreement Standing Reports 10:50 Auditor - Treasurer Report Commissioners' Report

The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the1 right of 67 to alter the order of the agenda items and the amount of time allowed for an item based on business needs.

Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-01

Title (for publication with the Agenda): Approve May 5, 2015 Meeting Minutes Date of Meeting: May 19, 2015 Total time requested: 5 min Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed May 5, 2015 Meeting Minutes attached Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve Meeting Minutes from May 5, 2015 as read. Financial Implications: $ Comments Funding Source: Budgeted: Yes No

Action Voting in Favor Voting Against Motion: Kircher Kircher Second: Becker Becker Passed Erickson Erickson Failed Neumann Neumann Tabled Kneisl Kneisl Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal

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Minutes of the Meeting of the Todd County Board of Commissioners held on May 5, 2015 Call to Order The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 5th day of May, 2015 at 9:00 AM. The meeting was called to order by Chairperson Kircher. The meeting was opened with the Pledge of Allegiance. All Commissioners present. Approval of Agenda On motion by Neumann and second by Erickson, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented with the following changes:

1. Add - Parks & Trails Repair Routine Business On motion by Neumann and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve meeting minutes from April 21, 2015.

On motion by Erickson and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the Actions of the HHS Committee Meeting held April 28, 2015 in accordance with the minutes on file in the Todd County Administration Office.

On motion by Neumann and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants numbers 40229 thru 40345 in the amount of $69,581.42.

On motion by Neumann and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Auditor Warrants numbers 224798 thru 224968 in the amount of $680,535.55.

On motion by Neumann and second by Erickson, the following resolution was introduced and adopted by unanimous vote: MEMORIAL DAY APPROPRIATION WHEREAS, Todd County has budgeted for 2015 an appropriation to help with expenses for conducting Memorial Day Services; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners hereby approve the 2015 payment of $10 to the Evergreen Cemetery Association of Long Prairie for the care of County lots in said Evergreen Cemetery, and; BE IT FURTHER RESOLVED, to approve the payment of $50 to each regular organization of Veterans of Foreign Wars, American Legion Posts and Auxiliaries in Todd County to help with the payment of expenses in connection with the proper observance of Memorial Day Services conducted within Todd County and the amount to be paid by warrant to each organization provided that in cases where any of the above mentioned do not have an organization, the amount will be paid to the organization conducting the Memorial Day Service.

Page 1 of 7 3 of 67 TODD COUNTY BOARD OF COMMISSIONERS

On motion by Becker and second by Kneisl, the following resolution was introduced and adopted by unanimous vote: SENIOR CITIZEN CENTER APPROPRIATION WHEREAS, Todd County has budgeted for 2015 an appropriation of $200 per Senior Citizen Center in Todd County; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners hereby approve the 2015 payment of $200 for each Senior Citizen Center located in Todd County.

On motion by Erickson and second by Neumann, the following resolution was introduced and adopted by unanimous vote: GAMBLING PERMIT FOR CENTRACARE HEALTH-LONG PRAIRIE WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for CentraCare Health-Long Prairie through this resolution; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a one day Gambling Permit for CentraCare Health-Long Prairie to hold a raffle at Long Prairie Country Club in Long Prairie Township at the address 406 6th St SE, Long Prairie, MN on July 21, 2015.

On motion by Erickson and second by Kneisl, the following resolution was introduced and adopted by unanimous vote: GAMBLING PERMIT FOR NATIONAL WILD TURKEY FEDERATION (STRUTTIN BLACK BEARDS) CHAPTER WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for National Wild Turkey Federation (Struttin Black Beards) Chapter through this resolution; NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a one day Gambling Permit for National Wild Turkey Federation (Struttin Black Beards) Chapter to hold a raffle at Thunder Lodge in Long Prairie Township at the address 22056 US 71, Long Prairie, MN on September 26, 2015.

On motion by Neumann and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve a one year Seasonal On & Off Sale 3.2 Malt Liquor License for T. Rose Inc dba Linwood Resort for May 1, 2015 through October 31, 2015.

On motion by Becker and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve a one year Seasonal On Sale 3.2 Malt Liquor License for the Staples Softball Association for May 1, 2015 through September 30, 2015.

On motion by Becker and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve conducting a Public Hearing for the purpose of Amending the Todd County Capital Improvement Plan per Minnesota Statute 373.40 on May 19th, 2015 at 10:30 AM (scheduled as part of a County Board Meeting). Clifton, Larson Allen Doug Host, CPA partner and Sarah Utsch, CPA from Clifton Larsen Allen was present and reported on the Audit Report Exit Conference Year Ending December 31, 2014 for Todd County.

Page 2 of 7 4 of 67 TODD COUNTY BOARD OF COMMISSIONERS

Soil, Water & Conservation District Division On motion by Neumann and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve hiring of Matthew Danzl for the position of Resource Conservationist - Wetlands and Planning at Grade 18 Step 3 start date of June 1, 2015. Ditch & Ag On motion by Becker and second by Kneisl, the following motion was introduced and adopted by unanimous vote: HOLD HARMLESS AGREEMENT FOR DITCH MAINTENANCE - COUNTY DITCH 20 WHEREAS, Robert Mudek is requesting to maintain approximately 1,500 feet of Main Ditch B and 779 feet of Branch 1of Main Ditch B. The two ditch lines are located on his property in Staples Twp section 14 on parcel number 22-0014700. The maintenance will be done at Robert’s own expense. A Hold Harmless Agreement has been signed and submitted to the Ditch Authority, and; WHEREAS, an onsite inspection was done April 27, 2015 and a Wetland Application has been submitted to the TEP. Robert is also asking for permission from the TEP to maintain approximately 1,700 feet of private ditch, and; WHEREAS, applicant is allowed to maintain the drainage ditch to the original width, depth and grade. An improvement by lowering or widening the ditch bottom is not allowed. Sediment and vegetation can only be removed to the extent of the original ditch bottom elevation. Spoil may be side cast and leveled staying within 16.5 feet of the ditch. NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority gives permission to Robert Mudek to maintain approximately 1,500 feet of Main Ditch B and 779 feet of Branch 1of Main Ditch B on CD20, located on his own property, at his own expense. Solid Waste/Transfer Station On motion by Kneisl and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the quote from Wastequip for six 30 yard demolition containers at $$4,166.00 each plus 1,000 for delivery with the total amount due of $25,996.00.

On motion by Erickson and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve purchase of Bobcat Skid Steer Loader from Long Prairie Machinery in the amount of $22,000.00.

On motion by Kneisl and second by Erickson discussion was held regarding the Shingle Recycling/Demolition Sorting fees. The topic was tabled until the rate can be established and public notice can be sent out regarding these changes.

Discussion was held regarding access to natural gas at the Transfer Station. Approximate cost would be $20,000 to $25,000. Jeremy will be in contact with the gas company for a future budget line for this item.

Sheriffs’ Department On motion by Neumann and second by Erickson, the following motion was introduced and adopted by unanimous vote: To renew the Agreement between the Todd County Detention Center and CentraCare Health System Long Prairie/Clinic for Medical Director Services. Agreement on file in the Administration Office. Page 3 of 7 5 of 67 TODD COUNTY BOARD OF COMMISSIONERS

On motion by Erickson and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve Sheriff Don Asmus to purchase 3 new police vehicles on a 3 year purchase option. Agreement on file in the Administration Office.

On motion by Kneisl and second by Becker, the following motion was introduced and adopted by unanimous vote: Accept the resignation of Kay Christensen effective April 19, 2015.

On motion by Kneisl and second by Erickson, the following motion was introduced and adopted b unanimous vote: To approve for the advertisement of full-time and part-time Jailor/Dispatchers and start pool of applicants for hire. Health & Human Services On motion by Neumann and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To accept notice of resignation for Sarah Dineen-Munsterman, effective May 15, 2015.

On motion by Becker and second by Erickson, the following motion was introduced and adopted by unanimous vote: To accept notice of resignation for Vicki Gold, effective April 10, 2015.

On motion by Erickson and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To authorize Human Services to begin recruitment, interviewing, and recommending to hire to fill the vacant Social Worker position.

On motion by Kneisl and second by Erickson, the following motion was introduced and adopted majority vote with Neumann voting against: To approve Human Resources to be authorized to create the intermittent part-time Homemaker Position and recruit, interview, and hire two intermittent part-time Homemakers.

On motion by Kneisl and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the out of state travel for Jackie Och to attend the NNPH on June 9-10, 2015 in New Orleans, LA.

On motion by Erickson and second by Neumann, the following resolution was introduced and adopted by unanimous vote: TRANSFER OF FUNDS FROM SOCIAL SERVICE FUND TO THE BUILDING FUND WHEREAS, the Health & Human Services building project costs were approved by the board in 2012 and completed in 2014, and; WHEREAS, after the annual audit there was a shortfall in funding source of $101,162.80, and; NOW, THEREFORE BE IT RESOLVED, that The Todd County Board of Commissioners approve the transfer of $101,162.80 from the Social Service department - Fund 11 to the Building Fund 37 to cover the additional project costs approved by the County board in 2012 without a funding source. Page 4 of 7 6 of 67 TODD COUNTY BOARD OF COMMISSIONERS

On motion by Kneisl and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve Todd County to renew the Nurse Family Partnership Agreement, Morrison Todd Wadena CHB and Cass CHB for the regional NFP Program through January 31, 2016.

On motion by Kneisl and second by Neumann, the following resolution was introduced and adopted by unanimous vote: FOSTER CARE MONTH – MAY 2015 WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is the very foundation of our communities and our State, and WHEREAS, in Todd County there are children and youth in foster care being provided with a safe, secure and stable home along with the compassions and nurture of a foster family, and WHEREAS, all young people in foster care need a meaningful connection to a caring adult who becomes a supportive and lasting presence in their lives, and WHEREAS, foster, kinship and adoptive families, who open their homes and hearts and support children whose families are in crisis, play a vital role in helping children and families heal and reconnect thereby launching young people into successful adulthood, and WHEREAS, dedicated foster families frequently adopt foster children, resulting in a greater need for more foster families, and WHEREAS, there are numerous individuals, public and private organizations who work to increase public awareness of the needs of children in and leaving foster care as well as the enduring and valuable contribution of foster parents, and the foster care “system” is only as good as those who choose to be a part of it, NOW, THEREFORE, the Todd County Board of Commissioners, by virtue of the authority vested do hereby proclaim May as FOSTER CARE MONTH in Todd County. Commissioner Topic On motion by Neumann and second by Erickson, the following motion was introduced and adopted by majority vote with Kircher voting against: To approve lending the Parks & Trails Committee $1,000 for repairs at Battle Point Park for the boat landing. Auditor-Treasurer’s Report Planning to start work on the County Budget after the tax season. Commissioner’s Report Erickson reported on the Facility Committee Meeting. Becker reported on the Region 5 meeting, also attended the ELS funding meeting and ESME Meeting in Bertha. . Kneisl reported the on the SCHA financial meeting last week. Neumann reported on the Public Health Advisory Committee and on the Battle Point Park. Kircher gave an update on the Great Regional Library and the Tri Cap executive Director positions.

Commissioner Kircher recessed the meeting until May 19, 2015 at 9:00 am.

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Commissioner Warrants Vendor Amount CENTRACARE HEALTH SERVICES 2,106.76 ESRI 11,500.00 FLEET SERVICES DIVISION 2,338.64 GIZA PLUMBING & HEATING INC 3,771.00 MORRIS ELECTRONICS 4,252.71 MORRISON CO DEPT OF PUB WORKS 13,484.92 MORRISON CO PUBLIC HEALTH SERV 2,936.47 PEMBERTON SORLIE RUFER & KERSHNER 2,296.15 PRAIRIE'S EDGE PLUMBING & HEATING LLC 3,106.80 RELIANCE TELEPHONE INC 2,500.00 TASER INTERNATIONAL 4,033.85 TURNKEY/THREE SQUARE MARKET 2,247.00 Payments less than 2000 21,552.22 Final Total 76,126.52

Auditor Warrants Vendor Amount AMERICAN HERITAGE BANK 3,089.00 COMPUTER PROFESSIONALS 4,425.88 MADDEN GALANTER HANSEN, LLP 4,665.95 MN DEPT OF FINANCE 5,844.50 REGENTS OF THE UNIV OF MN 31,071.93 Payments less than 2000 7,152.30 AMERICAN HERITAGE BANK 36,937.59 CARD SERVICES COBORNS 2,771.26 FLEET SERVICES DIVISION 9,037.32 FLEET SERVICES/WEX BANK 5,172.30 GENE-O'S COUNTRYSIDE REST LLC 4,895.83 LONG PRAIRIE SANITARY SERVICE 2,046.75 MINNESOTA POWER & LIGHT 13,431.70 MORRISON COUNTY 24,784.50 NELSON AUTO CENTER INC 24,698.29 NORTHERN STAR COOP 3,204.95 Prairie Lakes Municipal Solid Waste Auth 37,178.40 QUALITY LOGO PRODUCTS 4,310.38 SELECT ACCOUNT 49,200.00 TODD COUNTY DAC 3,977.50 Payments less than 2000 13,851.80 AMERICAN HERITAGE 6,421.49 CENTRACARE HEALTH SERVICES 11,025.00 Page 6 of 7 8 of 67 TODD COUNTY BOARD OF COMMISSIONERS

DEPT. OF EMPLOYMENT & ECON DEV 3,399.11 GOULD/RHONDA M 2,285.00 MADDEN GALANTER HANSEN, LLP 2,596.61 PETERS & CHURCHWELL 4,642.10 RESOURCE TRAINING AND SOLUTIONS 400,541.00 TODD CO AUD-TREAS 30,427.94 TODD TRAILS ASSOCIATION 32,001.69 Payments less than 2000 9,710.00 ANOKA CO GOVERNMENT CENTER 15,422.00 CENTERPOINT ENERGY 3,551.49 LONG PRAIRIE OIL COMPANY 4,273.01 ZAYO ENTERPRISE NETWORKS 3,102.82 Payments less than 2000 8,796.27 Final Total 829,943.66

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Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-02

Title (for publication with the Agenda): Approve Commissioner Warrants Date of Meeting:05/19/2015 Total time requested: 5 min Department Requesting Action: Auditor-Treasurer Office Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Printout sent to Commissioners Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: To approve the Commissioner Warrants number 40560 thru 40695 in the amount of $168,384.56. Financial Implications: $ Comments Funding Source: Budgeted: Yes No

Revised10 of 67 01/15 CANDACEP 5/12/15 4:25PM **** Todd County **** WARRANTS FOR PUBLICATION Page 1

Cutoff 2000 Report Sequence:Amount: 1 - Vendor Name

11 of 67 CANDACEP **** Todd County **** 5/12/15 4:25PM WARRANTS FOR PUBLICATION Page 2 Warrants Approved On 5/19/2015 For Payment 5/22/2015

Vendor Name Amount AMERICAN SOLUTIONS FOR BUSINESS 10,121.06 CENTRACARE HEALTH SERVICES 3,612.79 CENTRAL ELECTRIC 2,260.85 CLIFTON LARSONALLEN, LLP 37,000.00 ELECTION SYSTEMS & SOFTWARE INC 16,247.50 EMERGENCY AUTOMOTIVE TECH 3,469.28 KRIS ENGINEERING 2,865.90 LONG PRAIRIE SANITARY SERVICE 2,046.75 STAPLES WORLD 7,240.77 TRUENORTH STEEL 29,589.40 WIDSETH SMITH NOLTING INC 17,660.50 ZIEGLER INC 2,167.66 124 Payments less than 2000 34,102.10 Final Total: 168,384.56

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Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-03

Title (for publication with the Agenda): Gambling Permit - Little Birch Lake Improvement Association Date of Meeting:05/19/2015 Total time requested: 5 min Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Background Supporting Documentation enclosed Application has been filed in the Auditor-Treasurer's Office Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve a one day gambling permit for CentraCare Health-Long Prairie to hold a raffle at The Hub Supper Club in Burnhamville Township at the address 30905 County 13, Burtrum, MN on September 12, 2015. Financial Implications: $0 Comments Funding Source: Budgeted: Yes No

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GAMBLING PERMIT FOR LITTLE BIRCH ALKE IMPROVEMENT ASSOCATION

WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for Little Birch Lake Improvement Association through this resolution;

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a one day Gambling Permit for Little Birch Lake Improvement Association to hold a raffle at The Hub Supper Club in Burnhamville Township at the address 30905 County 13, Burtrum, MN on September 12, 2015.

Page 1 of 1 Board Action Tracking Number: 20150519-03 14 of 67

Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-04

Title (for publication with the Agenda): Gambling Permit - Sauk Centre Fire Relief Association Date of Meeting:05/19/2015 Total time requested: 5 min Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Background Supporting Documentation enclosed Application has been filed in the Auditor-Treasurer's Office Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve a gambling permit for the Sauk Centre Fire Relief Assocation to hold gambling activities at Birchwood Resort in Birchdale Township at the address 22182 Birchwood Loop, Sauk Centre, MN. Financial Implications: $0 Comments Funding Source: Budgeted: Yes No

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GAMBLING PERMIT FOR SAUK CENTRE FIRE RELIEF ASSOCATION

WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Sauk Centre Fire Relief Assocation through this resolution;

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for Sauk Centre Fire Relief Assocation to hold gambling activities at Birchwood Resort in Birchdale Township at the address 22182 Birchwood Loop, Sauk Centre, MN.

Page 1 of 1 Board Action Tracking Number:20150519-04 16 of 67

Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-05

Title (for publication with the Agenda): Transfer of Contingency Funds in Sheriff's Dept. Date of Meeting:05/19/2015 Total time requested: 1 min Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed

Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve the transfer of funds as presented on the Budget Request Form Attached Financial Implications: $3,875.60 Comments Funding Source:2014 Carryover Funds Budgeted: Yes No

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Todd County, MN Budget Request Form

Action Requested Budget Amendment (Complete Section A) Carryover (Complete Section A) Purchase (Complete Section B)

FRF Tracking Number (Admin Use) FRF # 20150519-05

Department:Sheriff-Contingency Fund Section A: Budget Year: 2014 Carryover to Budget Year:2015 Transfer from (Description) Amount Transfer to (Description) 01-207-000-0000-6356 (Contingency Fund) $3,875.60 01-207-000-0000-6356 (Contingency Fund) - - - - ( ) $ - - - - ( ) - - - - ( ) $ - - - - ( ) - - - - ( ) $ - - - - ( ) - - - - ( ) $ - - - - ( ) Total: $3,875.60 Section B: Purchase Line Item (Description) Amount Vendor - - - - ( ) $ - - - - ( ) $ - - - - ( ) $ - - - - ( ) $ - - - - ( ) $ Total $ Purpose and/or Description of Purchase, Documentation of Bid Process Funds collected by fines. Supporting Documentation enclosed Authorization Signature Date Purchaser (if completed Section B) Department Head: Don Asmus Approved Denied County Auditor-Treasurer Approved Denied Board Chairperson: Dave Kircher Approved Denied Filed: Department Administrator Auditor-Treasurer Warrant Number:

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Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-06

Title (for publication with the Agenda): Transfer of Forfeiture Funds in Sheriff's Dept Date of Meeting:05/19/2015 Total time requested: 1 min Department Requesting Action: Auditor-Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed

Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve the transfer of funds as presented on the Budget Request Form Attached Financial Implications: $33,087.35 Comments Funding Source:2014 Carryover Funds Budgeted: Yes No

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Todd County, MN Budget Request Form

Action Requested Budget Amendment (Complete Section A) Carryover (Complete Section A) Purchase (Complete Section B)

FRF Tracking Number (Admin Use) FRF # 20150519-06

Department:Sheriff-Forfeiture Fund Section A: Budget Year: 2014 Carryover to Budget Year:2015 Transfer from (Description) Amount Transfer to (Description) 01-204-000-0000-6461 (Forfeiture Fund) $33,087.35 01-204-000-0000-6461 (Forfeiture Fund) - - - - ( ) $ - - - - ( ) - - - - ( ) $ - - - - ( ) - - - - ( ) $ - - - - ( ) - - - - ( ) $ - - - - ( ) Total: $33,087.35 Section B: Purchase Line Item (Description) Amount Vendor - - - - ( ) $ - - - - ( ) $ - - - - ( ) $ - - - - ( ) $ - - - - ( ) $ Total $ Purpose and/or Description of Purchase, Documentation of Bid Process Funds collected by selling forfeited vehicles. Supporting Documentation enclosed Authorization Signature Date Purchaser (if completed Section B) Department Head: Don Asmus Approved Denied County Auditor-Treasurer Approved Denied Board Chairperson: Dave Kircher Approved Denied Filed: Department Administrator Auditor-Treasurer Warrant Number:

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Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-07

Title (for publication with the Agenda): Acknowledge and Accept Boat Dock and Ramp Donation - Battle Point Date of Meeting:05-19-2015 Total time requested: 5 min Department Requesting Action: Auditor Treasurer Presenting Board Action/Discussion at Meeting: Denise Gaida Background Supporting Documentation enclosed Letter on File with Todd County Auditor Treasurer from the Osakis Sportsmens Club where the Club is donating the Boat Dock and Ramp and relinquish all liabilities regarding the dock and access located at the Battle Point Public Access effective 05/05/2015 Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: To acknowledge and accept the donation of the boat dock and ramp from the Osakis Sportsmens Club located at Battle Point Access Financial Implications: $ Comments Funding Source: Budgeted: Yes No

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Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-08

Title (for publication with the Agenda): South Country Health Alliance-Bi-Annual Report Date of Meeting:05/19/2015 Total time requested: 15 min Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Leota Lind, CEO SCHA Background Supporting Documentation enclosed

Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: South Country Health Alliance to present report to the County Board. Financial Implications: $ Comments Funding Source: Budgeted: Yes No

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Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-09

Title (for publication with the Agenda): CentraCare Health -Long Prairie Medical Campus Project Date of Meeting:05/19/2015 Total time requested: 20 min Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Nicole Bjerke Background Supporting Documentation enclosed

Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: Presentation from CentraCare Health concerning the Long Prairie Medical Campus Bulding Project. Financial Implications: $ Comments Funding Source: Budgeted: Yes No

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Medical Campus Building Project

25 of 67 CENTRACARE HEALTH - LONG PRAIRIE NEW FACILITY

for tomorrow

CentraCare Health - Long Prairie is a critical access hospital, clinic and long-term care facility providing a full range of health and wellness services with convenient access to a variety of specialists.

$2 MILLION LONG PRAIRIE NEW FACILITY

The single most important initiative Long Prairie and Todd County can undertake is building a new health care campus capable of meeting the community’s current and future health needs. In response to changes in today’s patient demands and technological advances, a new hospital and clinic will transform the front door of health care in Long Prairie and strategically position CentraCare Health - Long Prairie to serve area residents for years to come. The new hospital and clinic will not only retain and recruit qualified physicians and staff, but also help many other Todd County-area employers recruit qualified employees to the area. The end result will boost the local economy and reap sustainable, future economic benefit for the entire region.

We employ more than 250 people and serve the nearly 23,000 residents in and around Todd County.

The investments made by donors to the CentraCare After almost 60 years, our current building faces Health – Long Prairie New Facility will result in several barriers: a health care campus that will provide 75,000 * Changes in health care delivery square feet of space for improved technology, ease * Shifting demographics of access and convenience for patients and a safe, Changes in privacy laws secure environment that streamlines patient care and * treatment. Features of the new space will include: * An aging and outdated facility * 16 private patient rooms for inpatient and outpatient services The cost for this project is $24 million. In order * 2 dedicated labor, delivery and recovery suites to proceed with this vital community asset, * 2 operating suites CentraCare Health leaders are relying upon a community investment of 10 percent or more in * Expanded outpatient service areas including a rehabilitation department with a gym for order to ensure a responsible financing package. patients and therapy offices Help us ensure that CentraCare Health – Long Prairie continues to deliver on its vision of service * Distinct and inviting inpatient, emergency and clinic entrances and quality, working to improve the health of every patient, every day. * Centralized nursing stations to enhance efficiency and improved patient monitoring

26 of 67 Overall Perspective

April27 of 672014 Site Plan

April28 of 672014 Birds-eye View

April29 of 672014 Facility Space Programming

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Timeline CentraCare Health-Long Prairie Capital Campaign and Construction Tentative Schedule Description Date Community Feasibility Study Fall 2012 Completed with positive outcome of raising $2.0M to 2.4M

Project & Capital Campaign Planning & Preparation 2012 through Project design & development in progress Spring 2014 Capital Campaign organization complete

Capital Campaign Organization & Enlistment Spring 2014 Capital Campaign solicitations in progress

Master Facility Plan Project Fall 2013 through Final report of facility useful life provided with recommendation Spring 2014 to build on green space

Project & Capital Campaign approval by CentraCare Health Spring 2014 Approved by CentraCare Health Board of Directors

Construction Planning & Preparation Winter 2013 through Construction Planning & Preparation in progress Winter 2014 Capital Campaign Launch – Silent Phase Spring through Leadership Gift Solicitation in progress Fall 2014 Internal Family Solicitation in progress

Facility Design & Financing Winter 2014 through Spring 2015 Facility Endorsement Fall 2014 Complete – Project is approved to begin if we raise at least $2M

Capital Campaign and Lead Gift Public Announcement Spring 2015

Construction Begins Fall 2015

CentraCare Health-Long Prairie Fall 2017 Grand Opening and Capital Campaign Celebration

Revised 10/31/2014 31 of 67 CentraCare Health – Long Prairie Capital Campaign Organizational Chart

CentraCare Health – Long Prairie Operating Board of Directors

Dan Swenson, Administrator

CAMPAIGN LEADERS Dr. Van Gorp, Honorary Chair Tom Sellnow, Chair DEVELOPMENT TEAM Mark Larkin CAMPAIGN COMMITTEE Diane Marcotte Rodger Bense Nicole Bjerke Sally Hanson Bob Klick Pat Gray John Mosby

CentraCare Health CentraCare Health Foundation Marketing & Communications Long Prairie Committee

Task Force Task Force Task Force Task Force

32 of 67

“Engage the philanthropic community in partnership to improve health and health care in Todd County. We enable life victories every day.”

Ways to Give Up to 5 year pledge

Cash Gifts You can give a gift by check, money order, or credit card and send it to the Foundation in Long Prairie or St. Cloud. Please indicate that the gift is to be designated toward the Long Prairie campaign.

Corporate and Matching Gifts If you own a business you can make a gift on behalf of your company. Some companies also offer matching gift funds to provide employees an added incentive to make charitable gifts.

Tribute Gifts Tribute gifts are given to honor and remember special people and significant milestones in life. Family members may pool their gifts in order to have a feature of the new Long Prairie medical campus named in honor of a family member of other special person.

Gifts of Personal Property or Real Estate Giving appreciated personal property (such as art) and real estate can provide tax benefits to the donor.

Gifts of Securities and Other Highly Appreciated Assets You can give by way of transferring stocks and other assets or investments you currently own. Closely held stocks (in a private business) may also be converted to a gift with possible tax benefits.

Living Trust and Charitable Gift Annuities Consider naming CentraCare Health Foundation as the beneficiary of your living trust or charitable gift annuity. Both options will pay an income for life to you or a loved one and benefit the Foundation.

Giving Through Your Life Insurance There are several ways to give a gift to the Foundation through existing life insurance policies you may own.

Planned Giving An excellent option for people who are not able to give immediately or for people who want to continue to help make a difference for future generations. Please contact us for further details about planned giving options.

Other Ways of Giving We are happy to explore other ways of giving with you. Please contact the Foundation office to schedule a visit to discuss your particular circumstances.

For further information or questions about CentraCare Health Foundation – Long Prairie contact: Nicole Bjerke, Development Officer 20 Ninth Street SE Long Prairie, MN 56347 Office: 320-732-7337 Email: [email protected]

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Contact Information

Daniel J. Swenson, MBA, FACHE Administrator/CEO CentraCare Health - Long Prairie Phone: (320)732-7210 Email: [email protected]

Mark Larkin, CFRE Vice President Philanthropy CentraCare Health Foundation Phone: (320)240-7844 Email: [email protected]

Diane Marcotte Senior Development Officer CentraCare Health Foundation Phone: (320)255-5729 Email: [email protected]

Nicole Bjerke Development Officer CentraCare Health Foundation – Long Prairie Phone: (320)732-7337 Cell: (320)760-4165 Email: [email protected]

34 of 67

Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-10

Title (for publication with the Agenda): Shingle Recycling/Demolition Sorting/Tires/ Fees Date of Meeting:May 19, 2015 Total time requested: 20 minutes Department Requesting Action: Solid Waste Presenting Board Action/Discussion at Meeting: Michael Hanan/Jeremy Clasemann Background Supporting Documentation enclosed Attached Options Supporting Documentation enclosed Approve fees related to recycling shingles and sorting demolition debris and waste tire disposal fees Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve fee increases for specific items Financial Implications: $N/A Comments Funding Source: Budgeted: Yes No

Action Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher Passed Erickson Erickson Failed Neumann Neumann Tabled Becker Becker Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal: Seal

Revised35 of 67 01/14

2015 Todd County Transfer Station Product Price List One mile South of Browerville on Hwy 71 Open Monday through Friday 8:00 a.m. to 4:30 p.m. Saturday 8:00 a.m. to 12:00 p.m. Phone: (320) 594-2210

Garbage (Assorted material that is not specifically identified on this list) * • ALL GARBAGE MUST BE WEIGHED – Minimum Charge ...... $ 3.00 . Price per pound……………………………………………………………..$ .05 Furniture (including couches, chairs, mattress, box springs) ...... $ 5.00

Brown Goods (VCR, Stereos, etc...) ...... $ 5.00 • Computer monitor/TV’s ...... $ 10.00

Bulbs • Ballast ...... $ 5.00 • Fluorescent bulbs . 4 Foot and 8 Foot ...... $ 1.00 . Mercury Vapor ...... $ 5.00

White Goods (Refrigerators, freezers, dishwashers, microwaves ...... $ 7.00 ranges, washers, dryers, furnaces, air conditioners, dehumidifiers, water heaters, water coolers)

Tires (prices are double if tires are on the rim) • Passenger Vehicle ...... $ 3.00 • Price per ton...... $ 170.00 (.085 cents per pound)

Demolition (as defined in Minnesota State Statues) • Large Quantity (10 yards or more at Landfill) price per yard ...... $ 8.00 • Demolition (Transfer Station) price per yard ...... $ 10.00 • Sort Fee Per Yard ...... $ 10.00 • Clean Shingles (Transfer Station) price per yard ...... $ 5.00 • Clean Shingles (Landfill) price per yard ...... $ 4.00 • Concrete (Separate load at Landfill) price per yard ...... $ 4.00 • Concrete (Transfer Station) price per yard ...... $ 8.00 • Demolition Landfill gate fee ...... $ 5.00 • Stumps (price per yard at Landfill) ...... $ 4.00

Demolition Containers * Rent per day ...... $ 5.00 • Mileage per mile charge – round trip ...... $ 2.50 . Todd County minimum charge per trip ...... $ 50.00 . Prices do NOT include Sales Tax *

Free Items (brush, leaves, grass clippings, auto batteries and scrap iron)

HHW (Household Hazardous Waste) – Open May to September • Paints, Automotive Products, Pesticides, and anything with signal words (Caution, warning, danger and poison) on the label ...... FREE

*17% Sales Tax 36 of 67

Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use):

Title (for publication with the Agenda): Hire Summer Help Date of Meeting:05/19/2015 Total time requested: 5 min Department Requesting Action: Solid Waste Presenting Board Action/Discussion at Meeting: Michael Hanan/Jeremy Clasemann Background Supporting Documentation enclosed

Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: the board approves the hire of Ted Hegseth as Summer Help (Seasonal Temporary) for the Solid Waste department. Financial Implications: $5,000 Comments Funding Source:Solid Waste Budgeted: Yes No

Revised37 of 67 01/15

Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-11

Title (for publication with the Agenda): Federal Highway Safety Grant Announcement Date of Meeting: 05/19/2015 Total time requested: 5 minutes Department Requesting Action: Public Works Presenting Board Action/Discussion at Meeting: Loren Fellbaum, County Engineer Background Supporting Documentation enclosed The attached Memo from the Minnesota Department of Transportation indicates that the following Todd County projects were selected to receive Federal Highway Safety Grant Funds (knwown as HSIP - Highway Safety Improvement Program) in Fiscal Years 2017 - 2019: 2017 - Ground-In Wet Reflective Striping Project ($130,500 Grant) 90% Federal / 10% Local Funding Split 2018 - 6 Inch Latex Edge Line Striping Project ($127,800 Grant) 90% Federal / 10% Local Funding Split 2018 - Ground-In Wet Reflective Striping Project ($279,000 Grant) 90% Federal / 10% Local Funding Split 2019 - Ground-In Wet Reflective Striping Project ($279,000 Grant) 90% Federal / 10% Local Funding Split

Total Federal Funds = $816,300 Total Local Funds = $90,700

Options Supporting Documentation enclosed No action required. Recommendation The Todd County Board of Commissioners approves the following by Motion: No action required. Financial Implications: $90,700 Comments Funding Source: 2017 - 2019 Road and Bridge Funds Budgeted: Yes No

Revised38 of 67 01/14 Minnesota Department of Transportation Office of Traffic, Safety, & Technology Memo

TO: Loren Fellbaum Todd County Engineer [email protected]

FROM: Sue Groth Director, Office of Traffic, Safety and Technology

DATE: April 30, 2015

SUBJECT: FFY 2016-2019 Local Solicitation for Local Funds

Your project has been selected to receive HSIP funding. Project numbers have been assigned and are included. State Aid for Local Transportation (SALT) will work with your District State Aid Engineers to coordinate project development and construction via the Delegated Contract Process (DCP) for these federal funds. A list of funded projects can be found on the last page of this memo.

SOLICITATION SUMMARY

In March 2015, the Office of Traffic, Safety and Technology (OTST) sent out a solicitation and application to all greater Minnesota counties for local HSIP projects. We thank you for your commitment to transportation safety. Without your efforts, our goal of continuing to reduce fatal and life changing crashes would not be possible. PROJECT TYPE SELECTED Chevrons $ 513,162 The following summary provides an overview of the statewide results of this Enhanced Edge solicitation. Lines (incl. 6" markings and/or  113 applications were received for $25.4M rumble strips) $ 7,529,750  $17 M in projects were selected Geometric $ 1,269,720  8 joint projects were submitted ITS $ 909,000  50 Counties were represented Lighting $ 1,700,980 2' Shoulder paving (incl. rumble strips and safety wedge) $ 4,387,884 The selection team ranked and prioritized projects from this solicitation based Enhanced Pavement on the project being identified in the County Road Safety Plan, addressing a Markings at high risk area, benefit/cost ratio and available funds. The primary focus of intersections $ 589,230 these projects is to reduce fatal and life changing crashes as a part of the Toward Zero Death objectives, therefore projects should be installed to high Confirmation Lights standards that have proven safety benefits. $ 75,600

Additional guidance on common project types is included below: TOTAL $ 16,975,326

Lane Departure: Lane departure treatments such as adding shoulders, shoulder widening or ditch slope treatments shall follow MnDOT standards for materials and State Aid standards for dimensions. Variance from these standards is permitted only on county roads not included in the County State Aid Highway (CSAH) system, but any variance should at a minimum comply with AASHTO standards. Lane departure treatments involving pavement markings should comply with the MnMUTCD and with MnDOT material specifications (see MnDOT Specifications http://www.dot.state.mn.us/products/pavementmarkings/index.html). Edgeline rumble strip treatments should comply with MnDOT 2011 Tech Memo 11-02-T-02 (see http://techmemos.dot.state.mn.us/). Innovative variations are permitted with the approval from the Office of Traffic, Safety and Technology.

An Equal Opportunity Employer 39 of 67

Lighting: Street Lights installed shall be in compliance with MN Rules 8885 and comply with AASHTO / IES light levels. Any new pole installations shall meet NCHRP 350 crash requirements on roads that have travel speeds of 45 MPH or greater. Every effort should be made to drill out inplace wood poles, within the clear zone on roads with travel speeds of 45 MPH or greater, when installing a luminaire, but this will not be a strict requirement to satisfy compliance with the grant money.

Signage: Signs shall meet the current MnMUTCD requirements. Structures should be assembled and installed using a breakaway design. MnDOT has standards specified in the Traffic Engineering Manual, if the county does not have guidelines. See Figure 6.3 A and B at http://www.dot.state.mn.us/trafficeng/publ/tem/index.html .

Geometrics: Roadway improvements shall follow MnDOT standards for materials and State Aid standards for dimensions. Variance from these standards is permitted only on county roads not included in the County State Aid Highway (CSAH) system, but any variance should at a minimum comply with AASHTO standards.

Contact: If you have any questions, feel free to contact Julie Whitcher, 651-234-7019 [email protected] or Brad Estochen, 651-234-7011 [email protected].

cc: DSAE

40 of 67 2016 ATP 3 State Project Submitting Suggested Year Project Description Application Number Number agency Award Funded 827 071 070 032 Sherburne $ 144,000.00 2016 Various Roads ‐ 6" White Edgeline Stipe 864 030 070 007 Isanti $ 204,255.00 2016 Ground in Wet Reflective Markings 876 080 070 005 Wadena $ 119,078.10 2016 Wadena County 6" Epoxy Edge line marking project

2017 Subtotal $ 467,333.10

2017 ATP 3 State Project Submitting Suggested Year Project Description Application Number Number agency Award Funded 809 049 070 015 Morrison $ 178,200.00 2017 Chevrons 810 049 070 016 Morrison $ 350,000.00 2017 Ground in 6" epoxy Wet Reflective Marking 811 049 070 017 Morrison $ 201,240.00 2017 6" Latex Marking 838 077 070 008 Todd $ 130,500.00 2017 2017 Todd County Ground‐in wet reflective pavement marking project 851 011 070 005 Cass $ 319,950.00 2017 6" Epoxy Edgeline Striping 865 030 070 008 Isanti $ 162,869.00 2017 Ground in Wet Reflective Markings 872 086 070 012 Wright $ 270,000.00 2017 CSAH 3 (old CR 136) Shoulder Paving 873 086 070 013 Wright $ 180,000.00 2017 Intersection Conflict Warning Systems 891 073 070 012 Stearns $ 204,300.00 2017 Rural Ground in wet reflective epoxy markings

2017 Subtotal $ 1,997,059.00

2018 ATP 3 State Project Submitting Suggested Year Project Description Application Number Number agency Award Funded 828 071 070 033 Sherburne $ 157,500.00 2018 Various Roads ‐ 6" White Edgeline Stipe 839 077 070 009 Todd $ 127,800.00 2018 2018 Todd County 6" Edge Line Pavement marking project 840 077 070 010 Todd $ 279,000.00 2018 2018 Todd County Ground‐in wet reflective pavement marking project 842 011 070 006 Cass $ 397,837.00 2018 6" Ground in wet reflective edgeline striping 878 018 070 013 Crow Wing $ 240,300.00 2018 Six Inch wet reflective, grooved in pavement markings

2018 Subtotal $ 1,202,437.00

2019 ATP 3 State Project Submitting Suggested Year Project Description Application Number Number agency Award Funded 841 077 070 011 Todd $ 279,000.00 2019 2019 Todd County Ground‐in Wet reflective pavement marking project

2019 Subtotal $ 279,000.00

DISTRICT 3 TOTAL$ 3,945,829.10

41 of 67

Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-12

Title (for publication with the Agenda): 2015 County Road 86 Cooperative Construction Agreement Date of Meeting: 05/19/2015 Total time requested: 5 minutes Department Requesting Action: Public Works Presenting Board Action/Discussion at Meeting: Loren Fellbaum, County Engineer Background Supporting Documentation enclosed The City of Long Prairie has requested Todd County to enter into the attached Cooperative Construction Agreement for a proposed 2016 Reconstruction Project on CR 86 (from CSAH 56 to Fairview Avenue) due to the age and condition of the City's Water and Sanitary Sewer Lines (see attached map). This project is intended to be combined with the existing project being developed for 2016 construction on CSAH 40 (8th Street) in Long Prairie.

The County Road 86 Project is currently not listed in the Five Year Construction Plan and does not have a current funding plan, but can be funded with either an increase in the 2016 Local Levy (will require inclusion into the Todd County Capital Improvement Plan) or use Existing 2015 Road & Bridge Funds (Cash/Reserve). Options Supporting Documentation enclosed #1 Approve attached County Road 86 Cooperative Construction Agreement for FY 2016 Construction using 2016 Local Levy Funds which will require this project to be included into the Todd County Capital Improvement Plan. #2 Approve attached County Road 86 Cooperative Construction Agreement for FY 2016 Construction using Existing 2015 Road and Bridge Funds (Cash/Reserve). #3 Defer approval of CR 86 Cooperative Construction Agreement until such project funding can be allocated. Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve attached County Road 86 Cooperative Construction Agreement for FY 2016 Construction using 2016 Local Levy Funds which will require this project to be included into the Todd County Capital Improvement Plan. Financial Implications: $140,000.00 Comments Funding Source: Road & Bridge - 2016 Levy Increase or 2015 Cash Reserves Budgeted: Yes No

Revised42 of 67 01/14 CR 86

36-0002400

36-0002300

18-0018300

CSAH 56 / RIVERSIDE DRIVE

36-0001600

CR 86 / FAIRVIEW AVE NW 36-0001500

FAIRVIEW AVE NW

36-0081300

36-0081700 36-0081600 36-0081500

36-0081400

LEGEND 36-0081900 EXISTING SANITARY SEWER PROPOSED SANITARY SEWER EXISTING WATERMAIN 36-0081800 PROPOSED WATERMAIN PROPOSED STORM SEWER

36-0082000 PROPOSED SIDEWALK

0 50 100 CITY OF LONG PRAIRIE, MINNESOTA CR 86 IMPROVEMENTS MANKATO, MN FAIRMONT, MN SLEEPY EYE, MN BURNSVILLE, MN WILLMAR, MN SCALE FEET CHASKA, MN RAMSEY, MN MAPLEWOOD, MN BAXTER, MN ROCHESTER, MN PROJECT AREA © Bolton & Menk, Inc. 2015, All Rights Reserved AMES, IA SPENCER, IA DES MOINES, IA FARGO, ND 43 of 67 H:\LONG\W14107565\CAD\Concepts-Displays\Fairview Drive Improvements.dwg 4/2/15 11:20 am APRIL, 2015 FIGURE NO. 1 TODD COUNTY PUBLIC WORKS

44 RIVERSIDE DRIVE WADE JACKSON LONG PRAIRIE, MINNESOTA 56347 ASS’T PUBLIC WORKS DIRECTOR

PHONE (320) 732-2722 ARLAN BJORSTROM FAX (320) 732-4525 MAINTENANCE FOREMAN

LORI BECKER PUBLIC WORKS ACCOUNTANT LOREN FELLBAUM PUBLIC WORKS DIRECTOR

2016 CR 86 Project – Funding Analysis (using Road & Bridge Cash Reserves)

State Auditor Recommended Fund Balance (in months) = 5.00

Months Expenditure in Balance (using true values for Clifton Larson Allen Audit Report) 2014 Public Works Total Expenditures (from page 22) = $7,141,686 2014 Public Works Average Monthly Expenditures = $595,141 2014 Year End Fund Balance (per page 19) = $2,076,347 Months Expenditure in Fund Balance = 3.49

Months Expenditure in Balance (using modified values – not counting State Aid Construction) 2014 Public Works Total Expenditures (from page 22) = $7,141,686 2014 State Aid Construction Funds (page 10 PW Annual Report) = $2,399,045 2014 Modified Public Works Total Expenditures = $4,742,641 2014 Public Works Average Monthly Expenditures = $395,220 2014 Year End Fund Balance (per page 19) = $2,076,347 Months Expenditure in Fund Balance (not county State Aid) = 5.25

Months Expenditure in Balance (after funding CR 86 Project - $140,000) 2014 Public Works Total Expenditures (from page 22) = $7,141,686 2014 State Aid Construction Funds (page 10 PW Annual Report) = $2,399,045 2014 Modified Public Works Total Expenditures = $4,742,641 2014 Public Works Average Monthly Expenditures = $395,220 2014 Year End Fund Balance (modified) = $1,936,347 Months Expenditure in Fund Balance (after funding CR 86) = 4.89 “An Equal Opportunity Employer” 44 of 67 45 of 67 46 of 67 47 of 67 48 of 67 49 of 67

Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-13

Title (for publication with the Agenda): Reschedule the Public Hearing for the 2016-2020 Capital Improvement Plan Amendment/Update Date of Meeting: 05/19/2015 Total time requested: 5 minutes Department Requesting Action: Public Works Presenting Board Action/Discussion at Meeting: Loren Fellbaum, County Engineer Background Supporting Documentation enclosed At the May 5th, 2015 Todd County Board Meeting, a Public Hearing for the purpose of amending the Todd County Capital Improvement Plan per Minnesota Statute 373.40 was scheduled for May 19th, 2015 at 10:30 AM (scheduled as part of a County Board Meeting). This action did not allow adequate time for the required publications to occur for such a public meeting, therefore rescheduling the meeting to a later date is required.

Options Supporting Documentation enclosed #1 Conduct a public hearing for the purpose of amending the Todd County Capital Improvement Plan per Minnesota Statute 373.40 on June 16th, 2015 at 10:30 AM (scheduled as part of a County Board Meeting). #2 Do not update Capital Improvement Plan at this time. Recommendation The Todd County Board of Commissioners approves the following by Motion: Conduct a public hearing for the purpose of amending the Todd County Capital Improvement Plan per Minnesota Statute 373.40 on June 16th, 2015 at 10:30 AM (scheduled as part of a County Board Meeting). Financial Implications: $0.00 Comments Funding Source: N/A Budgeted: Yes No

Revised50 of 67 01/14

Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-14

Title (for publication with the Agenda): River and Lakes Day Date of Meeting:5-19-15 Total time requested: 10 min Department Requesting Action: SWCD Presenting Board Action/Discussion at Meeting: Shannon Wettstein Background Supporting Documentation enclosed Todd SWCD has scheduled a River and Lake Day event for May 22 from 1 to 3:30 PM at the Hub Supper Club. The event is used to educate landowners about the value of our water resources and will cover a range of topics this year. This agenda item is brought forward to the board as an informational item and to encourage commissioners and others to attend. Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion:

Financial Implications: $ Comments Funding Source: Budgeted: Yes No

Revised51 of 67 01/15 May 22nd 1-3:30 RIVER & LAKE DAY ORGANIZER: Todd County SWCD www.co.todd.mn.us Shannon Wettstein FRIDAY OF MEMORIAL DAY WEEKEND 320-732-2644 [email protected]

LOCATION: HUB SUPPER CLUB, 30905 CO RD 13, BURTRUM, MN

C O U N T Y TODD

Doug Jenson - Aquatic Invasive Species Impacts Minnesota Sea Grant Doug Jensen has coordinated the University of Minnesota Sea Grant’s AIS program for 20+ years. As Extension Assistant Professor, he specializes in strategic planning, public outreach, and evaluation aimed at preventing the spread of AIS through behavior intervention. His efforts support two national campaigns, Stop Aquatic Hitchhikers!TM, HabitattitudeTM, Nab the Aquatic Invader, Minnesota's Citizen Volunteer Zebra Mussel Monitoring Program, and Clean Boats, Clean Tournaments. He has published dozens of scientific papers, fact sheets, and education resources, including AIS WATCH ID cards. He serves as chair on several national, regional and state task forces. Doug co-chaired the first 2008 Minnesota Invasive Species Conference, helped lead 2010 and 2012 conferences, and co-chaired the 2014 Upper Mid- MAIN STAGE west Invasive Species Conference last October in Duluth, which was the largest invasive species conference in North America. Doug has been honored with over two dozen awards S p e a k e r s including the National 2012 Outstanding Invasive Species Outreach and Education Award. On behalf of the Great Lakes Sea Grant Network, he is heading the first ever comprehensive Start Time regional AIS public education campaign. Doug earned an MS in Education and a BS in Biol- 1 PM ogy from the University of Minnesota Duluth.

Amy Childers - Natural Stream Behaviors

Division of Ecological Services, DNR Amy Childers was born and raised in NE Iowa and graduated from Iowa State University. She then earned her master’s degree and doctorate in Chemical Oceanography from the University of Alaska Fairbanks. She has been working for the MN DNR Stream Habitat Program as an Outreach Specialist for 8 years. Her responsibilities include coordinating the Stream Health and Restoration workshops; developing outreach materials including publications, brochures and websites; and assisting with fieldwork. 52 of 67 Meet the Speakers for our TABLE TALKS...

Spanx for Shoreland Todd County SWCD: S h a n n o n A native of Long Prairie Shannon has returned to the area after working in the environmental W e t t s t e i n field in Duluth, MN and completing her MBA in England. She is responsible for coordinating the Water Plan, Long Prairie River Watershed Project, Enviro-Fest and the Aquatic Invasive Species Program as well as providing shoreland restoration technical support. Attracting Birds and Butterflies Sabin Adams w i t h Pheasants Forever: J o h n & Sabin Adams is a Todd County native having lived near Clotho most of his life. His interest in S u s a n wildlife and science pushed him to obtain a B.S. in Biology from Bemidji State. Sabin worked with the MN DNR, as well as the U of M, on waterfowl and grassland conservation projects before tak- K r o l l ing a position as Todd County's Farm Bill Biologist with Pheasants Forever. Birding Experts: John and Susan Kroll are long time local birders. They have participated in the Christmas Bird Count and The North American Migration Count for 30 years and report unusual birds to the state. They bird wherever they go but have traveled to Kenya, Mexico, Canada, Europe and all over the US to see birds. John and Susan live East of Long Prairie on a 5th Generation Century Farm. Native Plant Selection Gene Stark Glacial Ridge Growers: Gene and Muriel Stark along with their son, Jeremiah, and his wife, Annie run Glacial Ridge Na- tives where their focus is on “Restoring One Backyard at a Time.” After 36 years in the greenhouse business in Lincoln, Nebraska and Prior Lake, Minnesota they are now based in Glenwood, Minne- sota. At Glacial Ridge, they nurture the natives, producing the same handsome and hardy cultivars that have inhabited the prairies for centuries. Glacial Ridge also offers Minnesota Hardy perenni- als, annual plants and vegetable and herb plants. Septic Inventory Update C h r i s Todd County Planning & Zoning: A r e n s Chris Arens is a Land Use Planner for the Todd County Planning and Zoning office. Since 2010, Chris has worked primarily with the Septic System Inventory conducted on area lakes as well as the general permitting of various land uses within the county. Zebra Mussel Monitoring Program Sauk River Watershed District: Adam Hjelm is the education coordinator for the Sauk River Watershed District and has been Adam Hjelm with the organization since April 2008. Adam’s time at work is spent educating adults and youth about the importance of water quality and our natural resources. He is an outdoor enthusiast and most of his free time is spent wandering the woods or lounging on the lakes. Adam has his bache- lor’s degree in ecology and his master’s in education. Watercraft Inspections: Lessons Learned on BBL Big Birch Lake Association (BBLA): John Roe grew up on a dairy farm north of Grey Eagle, and graduated from Grey Eagle High School and St. Cloud State University (BS in Business and Finance). Roe worked in the Telecom- munications industry for over 30 years in the Regulatory area and retired to his beloved Big Birch Lake in 2000 with his wife Janet, where he remains active with his church, the Lions Club and the J o h n R o e Big Birch Lake Association. Since 2001, Roe and his wife, Janet, have operated Lake Country Stor- w i t h age, storing and winterizing boats and other recreational equipment. Roe has been the Vice- President of the BBLA for six years and has chaired the Association’s Aquatic Invasive species Steve Doth (AIS) committee for the last four years.

Steve Doth was raised in North St. Paul, MN and after graduation from high school received a degree from 916 Area Vocational School in Environmental Technology. He went to work in Eveleth, MN for a mining company perform- ing air and water analysis. He completed a BA degree from Metropolitan State University in Sales and Marketing Management, lived in Circle Pines with his family, and was a member and Chair of the City’s Park Board. Steve and his family purchased a home and moved to Big Birch Lake in 2000 but has been fishing in the Grey Eagle area since 1979. He has been on the BBLA board for 3 years and now Co-Chairs the AIS committee. Still passionate for fishing, Steve also enjoys photography, cross country skiing, and bicycling. 53 of 67

Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-15

Title (for publication with the Agenda): Accept Vehicle Bids - Veterans Van Date of Meeting:05/19/2015 Total time requested: 5 min Department Requesting Action: Veterans Services Presenting Board Action/Discussion at Meeting: Pete Berscheit Background Supporting Documentation enclosed There is a need to purchase a new Veterans Service Van as the current van has 240,000 miles on it and is needing to be replaced. The funding will source from a $10,000 grant and the remaining is set to come from the Van Replacement Fund. Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: to accept the bid of $______from ______for the replacement of the Veterans Van. Financial Implications: $ Comments Funding Source: Budgeted: Yes No

Revised54 of 67 01/15

Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-16

Title (for publication with the Agenda): Resolution to recommend Medical Assistance and MN Care providers Date of Meeting:05/19/2015 Total time requested: 5 min Department Requesting Action: Health & Human Services Presenting Board Action/Discussion at Meeting: Jackie Och Background Supporting Documentation enclosed The Dept of Human Services is conducting a statewide (87 county) procurement in 2015. The procurement will include both the Prepaid Medical Assistance Program (PMAP) and the transition to a Basic Health Plan (BHP) which in Minnesota is MN Care. The procurement will be to provide health care services to our Medical Assistance and MN Care enrollees and will be effective for health care services beginning January 1, 2016. Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve by resolution to recommend South County Health Alliance provide Medical Assistance and MN Care services in Todd County; and to approve by resolution to recommend Medica provide MN Care services in Todd County Financial Implications: $0 Comments Funding Source: Budgeted: Yes No

Revised55 of 67 01/15 TODD COUNTY BOARD OF COMMISSIONERS

A RESOLUTION ESTABLISHING SUPPORT TO APPROVE SOUTH COUNTRY HEALTH ALLIANCE AS THE SOLE PROVIDER FOR MEDICAL ASSISTANCE FOR CHILDREN AND FAMILIES IN TODD COUNTY

WHEREAS, the Minnesota Department of Human Services has published a Request For Proposals to provide health care services to recipients of Medical Assistance and MinnesotaCare in 87 Minnesota counties including Todd County; and

WHEREAS, the Minnesota Department of Human Services has requested County evaluations and recommendations regarding the RFP proposals from each respective county; and

WHEREAS, South Country Health Alliance has a submitted proposal to provide managed health care services in Todd County; and

WHEREAS, Todd County has a vested interest in South Country Health Alliance to provide services; and

WHEREAS, representatives of Todd County Health and Human Services have reviewed and evaluated the proposals; and

WHEREAS, South Country Health Alliance has submitted a proposal suitable to meet our needs and as a member county requesting that they be our sole source provider for Medical Assistance for Children and Families in Todd County.

THEREFORE, BE IT RESOLVED, that the Todd County Board of Commissioners supports the recommendation of Todd County Health and Human Services approving South Country Health Alliance as the sole Managed Care Organization(s) (MCO(s)) providing managed health care services in Todd County.

Page 1 of 1 Board Action Tracking Number: 20150519-16 56 of 67 TODD COUNTY BOARD OF COMMISSIONERS

A RESOLUTION ESTABLISHING SUPPORT TO APPROVE MEDICA AS THE MANAGED CARE ORGANIZATION PROVIDING MANAGED HEALTH CARE SERVICES TO RECIPIENTS OF MINNESOTACARE IN TODD COUNTY

WHEREAS, the Minnesota Department of Human Services has published a Request For Proposals to provide health care services to recipients of MinnesotaCare in 87 Minnesota counties including Todd County; and

WHEREAS, the Minnesota Department of Human Services has requested County evaluations and recommendations regarding the RFP proposals from each respective county; and

WHEREAS, Medica submitted a proposal to provide managed health care services in Todd County; and

WHEREAS, representatives of Todd County Health and Human Services have reviewed and evaluated the proposals; and

WHEREAS, Medica has submitted a proposal suitable to meet our needs for providing MNCare for residents of Todd County.

THEREFORE, BE IT RESOLVED that the Todd County Board of Commissioners supports the recommendation of Todd County Health and Human Services approving Medica as Managed Care Organization(s) (MCO(s)) providing managed health care services (MNCare) in Todd County.

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Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-17

Title (for publication with the Agenda): Resignation of Client Account Specialist Date of Meeting:05/19/2015 Total time requested: 5 min Department Requesting Action: Health & Human Services Presenting Board Action/Discussion at Meeting: Jackie Och Background Supporting Documentation enclosed

Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: Accept resignation of Nicole Gesme, effective June 2, 2015 Financial Implications: $0 Comments Funding Source: Budgeted: Yes No

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Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-18

Title (for publication with the Agenda): Request to hire Client Account Specialist Date of Meeting:05/19/2015 Total time requested: 5 min Department Requesting Action: Health & Human Services Presenting Board Action/Discussion at Meeting: Jackie Och Background Supporting Documentation enclosed This position is responsible for billing & tracking public health agency transactions and services, which include home care, family nurse visits and other billable public health services. The position is responsible for consulting, researching, identifying and interpreting regulation changes and negotiating on behalf of the public health agency regarding pay source status and mandatory health plan reporting. This position acts in an advisory capacity to assist and train new area vendors regarding electronic health plan billing regulated under HIPAA. Revenue received into the County by the work of this position is approximately $1.4 million dollars annually. Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: Authorize Human Resources to begin recruitment, interviewing, and recommending to hire to fill the vacancy of Client Account Specialist Financial Implications: $13.776/hr - Comments $21.085 - Grade 16 Funding Source:21 Budgeted: Yes No

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Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-19

Title (for publication with the Agenda): Fraud Prevention Investigation Program Cooperative Agreement Date of Meeting:05/19/2015 Total time requested: 5 min Department Requesting Action: Health and Human Services Presenting Board Action/Discussion at Meeting: Jackie Och/Lisa Chapin Background Supporting Documentation enclosed The Fraud Prevention Investigation Program is an administrative investigative process based on a team approach involving program eligibility workers and investigators. It's focus is on quickly resolving issues of questionable public assistance program eligibility. Options Supporting Documentation enclosed

Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve the Fraud Prevention Investigation Program Cooperative Agreement effective 07/01/2015. Cass County, the Regional Administrative Agency (host county) contracts with the Minnesota Department of Human Services to administer the FPI program in Todd County. There are no funds paid out by Todd County under this agreement. Financial Implications: $0 Comments Funding Source: Budgeted: Yes No

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Todd County, MN Board Action Form

Action Requested Action/Motion Report Discussion Resolution Information Item Other

Board Action Tracking Number (Admin use): 20150519-20

Title (for publication with the Agenda): 2015 - 2017 LELS Local 156 Deputies Collective Bargaining Agreement Date of Meeting:May 19, 2015 Total time requested: 5 min Department Requesting Action: Human Resources Presenting Board Action/Discussion at Meeting: Karla Nalezny, Human Resources Manager Background Supporting Documentation enclosed The Todd County Negotiation Team met in negotiations with the LELS Local 156 Deputies unit and the parties have reached a tentative agreement. Options Supporting Documentation enclosed Labor Agreement and Resolution Attached Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve the adoption of the attached agreement for 2015 - 2017. Financial Implications: $ Comments Funding Source: Budgeted: Yes No

Revised66 of 67 01/15 TODD COUNTY BOARD OF COMMISSIONERS

2015 – 2017 LELS DEPUTIES LOCAL 156 COLLECTIVE BARGAINING AGREEMENT

WHEREAS, the Todd County Negotiations Team met in negotiations with LELS Local 156 Deputies unit, and ;

WHEREAS, the parties have reached a tentative agreement, and;

WHEREAS, the LELS Local 156 Deputies unit staff have voted to accept the agreement as presented.

NOW, THEREFORE BE IT RESOLVED, it is the recommendation of the Todd County Negotiations Team that the Todd County Board of Commissioners approve the adoption of the attached agreement for 2015 through 2017.

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