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Kurdistan Reconstruction and Development Society

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Kurdistan Reconstruction and Development Society Kurdistan Reconstruction and Development Society Kurdistan Region of Iraq-Duhok Request for Proposal (RFP) RFP # 000KUR/ ER / 2020/002 (Rehabilitation of Soran Association for Handicaps at Soran District - Erbil Governorate) YOUR PROPOSAL MUST BE RECEIVED On or Before: 29 March 2020 at 13:00HRS Iraq Time Part 1: General Information and Instructions Part 2: Form of Tender Part 3: Agreement Form PART 1 GENERAL INFORMATION AND INSTRUCTIONS TO BIDDER -------------------------------------------------------------------------- TABLE OF CONTENTS -------------------------------------------------------------------------- 1 SECTION 1: GENERAL INFORMATION Note: For Bidder Review Only. 1.1 Letter to the Bidders 1.2 Introduction 1.3 Tender Time table 1.4 Bidder Visit to Work site Location(if applicable) 1.5 KURDS Visit to Bidder Facility (if applicable) 1.6 Evaluation Criteria 1.7 Minimum Requirements 1.8 Award to Successful Bidder 1.9 KURDS Acceptance/Disqualification/Cancellation of RFP 1 No return documentation required with Proposal Submission. 1 SECTION 2: INSTRUCTIONS TO BIDDERS 2.1 General Instructions 2.2 KURDS Contact for ALL RFP Communications 2.3 Binding Legal Relationship 2.4 Structure/Submission of Technical and Commercial Proposals 2.5 Illegal Brokering 2.6 Attachments-Time table for Bidder Return of Tender Submission 1 No return documentation required with Proposal Submission. SECTION3: ATTACHMENTS 1 Attachment1–Notice of Intent 1 To be completed and returned with Proposal Submission within 2 days from receipt of RFP 1 GENERAL INFORMATION 1.1 LETTER TO BIDDER Dear Bidder: Please accept this RFP as an invitation to submit a Proposal for (Rehabilitation of Soran Association for Handicaps at Soran District in Erbil Governorate-Iraq). Your Proposal shall remain valid for ninety (90) calendar days from the proposal Submittal Date and Time, unless otherwise determined at Bidder’s sole option. Please note that any contract resulting from this bidding process may be split between two or more companies. By participating in this RFP, the Bidder indicates compliance with all guidelines provided herein, as well as all respective Attachments, Annexes, Exhibits and Schedules. KURDS reserves the right to disqualify proposals submitted by Bidders which does not comply with these RFP guidelines. Please acknowledge your intention to participate in this RFP by requesting an authorized representative to sign the Notice of Intent (Attachment 1) and forward to KURDS Bid Evaluation Committee Secretary by mail or email before 2.March.2020. RFP documents provided herein are confidential and authorized Bidder representatives must also sign the Confidentiality Agreement (Attachment 2) and return to KURDS Bid Evaluation Committee Secretary by mail or email before 2.March.2020. Please direct all other clarifications / inquiries regarding this RFP to the Tender Board Secretary through contact information are provided below: Procurement Office Kurdistan Reconstruction and Development Society 2nd Floor, Kurdistan Contractors Union Building, Zakho Way, Ashti Street Duhok, Iraq E-Mail:[email protected] As part of this RFP, KURDS makes no obligations to: (i) Make payment to Bidder for costs incurred by Bidder in preparation of the proposal; or (ii) Make payment to Bidder for services performed prior to contract award to Successful Bidder; or (iii) Issue binding legal relationship between Bidder and KURDS prior to execution of an agreement. Bidder must review all RFP documents to ensure compliance to this RFP’s technical requirements Regards Kurdistan Reconstruction and Development Society 1.2 INTRODUCTION Kurdistan Reconstruction and Development Society (here in after referred to as “KURDS”) call for the submission of a proposal from interested and eligible suppliers, duly registered with the Government of Iraq for the Rehabilitation of Soran Association for Handicaps at Soran District in Erbil Governorate-Iraq. TENDER TIMETABLE Item No. Description Due Date 1 Bid Proposal Validity Period 90 calendar days from Tender Closing Date 2 RFP Closing Date and Time 29 March 2020 at 13:00 HRS Iraq Time 3 The estimated implementation period for this 90 calendar days project 1.3 BID CONFERENCE AND BIDDER VISIT TO WORK SITE LOCATION KURDS will host a bid conference and site visit at 2 March 2020 at 11am at the Soran association for handicaps located at Soran district in Erbil governorate, all relevant information regarding this bidding process will be made clear to all intending bidders, KURDS will not reply any question after the date of site visit. 1.4 KURDS VISIT TO BIDDER FACILITY (if required) Bidder must provide access to their Facilities for KURDS to perform a non-site inspection and/or audit of Bidder’s proposed facilities, equipment and work areas during the tender process if requested by KURDS. Bidder may evaluate security measures currently in place and review the site terrain. 1.5 EVALUATION CRITERIA 1.5.1 Administrative Criteria: The following documents should be included in your Technical offer. Companies not submitting the above documents will be contacted by KURDS and asked for them. Should they fail to provide the requested document, then their offer will be disqualified: - valid registration with the relevant Kurdistan Region Registration Authorities in Construction / Maintenance - Registration with relevant Authorities for tax. Present binding statement that the bidders pending litigation in total represent not more than 25% of the net assets. - Bidders are requested to submit with their proposals a bid bond in the form of bank guarantee or certified check for the benefit of Kurdistan Reconstruction and Development Society for an amount not less than IQD 3,000,000. The bid bonds will be returned to the bidders upon completion of the bidding process and the successful award of contract. Should the award of a contract resulting from this bidding process be made and any of the selected bidders refuse to sign the contract and withdraw from the bidding, then such bidder(s) will lose his/their right to claim the bid bond and the amount included will be the property of KURDS. Additionally, If a bidder withdraws his bid after the closing date of the tender, the bid bond will also be forfeited. - Offer will be disqualified if the bidder not attended the site visit date. 1.5.2 Technical Criteria: All submitted proposals will be evaluated based on the following criteria, but not necessarily in the sequence shown below: - Environment, Health and Safety - Quality Assurance/Quality Control - Technical Capabilities • Commercial Value • Exceptions to Agreement Form(if any) However, evaluation criteria may vary depending on works/services, and specifications required by KURDS. The proposal that secures the highest combined score from technical and financial proposal will be awarded the contract. - The award criteria will be most responsive offer with the combined highest score from technical and financial proposal. - The evaluation will be in two stages as follows: 1- First Stage :( Technical Proposals 60%) 2- Second Stage :( Financial Proposals 40%) No. Mandatory Pre-qualification Criteria Rating 1 Certificate of Registration of the business from Ministry of Planning - renewed ID, Government of Iraq Pass/Fail 2 Tax Clearance Certificate in favor of the company for the year (2018 or 2019). Pass/Fail 3 Bid security of IQD 3,000,000 Pass/Fail Rating the Technical and Financial Proposal (TP and FP) Evaluation Criteria Score Financial Financial Audit for last 2 years or Bank Statement for the last 12 months 5 Average amount of implemented projects of similar kind 5 Availability of cash for the project (Bank statements) with minimum turnover 10 of 25000 USD. SUB-TOTAL 20 PERSONNEL AND FACILITIES CAPABILITIES Has the Bidder specified adequate number of qualified key technical personnel to manage the project? 10 Minimum of: 1. One Civil Engineers (at least three (3) years of experience) Has the Bidder specified adequate number of machines and equipment for this project? Minimum of the following: - One Small Steel Compactor - One Water Truck 5 - One Truck - One Small Shovel - One Excavator Has the Bidder Submitted Schedule of work that corresponds to the required 5 implementation timeline? SUB-TOTAL 20 PREVIOUS EXPERIENCE Have the bidder demonstrated previews experience in implementation of 20 similar projects? SUB-TOTAL 20 60% TOTAL Technical Proposal =A minimum score of 40 out of the 60 must be obtained in order to qualify for financial evaluation. Financial Proposal = (Lowest Priced Offer / Price of the Offer Being Reviewed) x 100 x 40% = points towards overall score Lowest Priced Offer will receive 40 and other offers will receive points in inverse order as shown in the preceding para. Total Combined Score = (Technical Proposal score) + (Financial Proposal score) 1.6 Minimum Requirements for the work Below are the minimum estimated resources that this type of works will require, the bidders are required to submit their own plan for the resources they should allocate to the project and provide proper justification for any variation of the number of each of the resources proposed which will be considered during the technical evaluation, please note that your technical offered should include the CV of key personnel and proof of ownership/lease of any equipment required to perform the works. Minimum work requirements are as below: Staffing: - One Civil engineers (at least three years of experience) Machines: - One Small Steel Compactor - One Water Truck - One Truck
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