Magazine Layout and Pagination

XML Professional Publisher: Magazine Layout and Pagination

for use with XPP 9.0 September 2014 Notice © SDL Group 1999, 2003-2005, 2009, 2012-2014. All rights reserved. Printed in U.S.A. SDL Group has prepared this document for use by its personnel, licensees, and customers. The information contained herein is the property of SDL and shall not, in whole or in part, be reproduced, translated, or converted to any electronic or machine-readable form without prior written approval from SDL. Printed copies are also covered by this notice and subject to any applicable confidentiality agreements. The information contained in this document does not constitute a warranty of performance. Further, SDL reserves the right to revise this document and to make changes from time to time in the content thereof. SDL assumes no liability for losses incurred as a result of out-of-date or incorrect information contained in this document. Trademark Notice See the Trademark Notice PDF file on your SDL product documentation CD-ROM for trademark information. U.S. Government Restricted Rights Legend Use, duplication or disclosure by the government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 or other similar regulations of other governmental agencies, which designate software and documentation as proprietary. Contractor or manufacturer is SDL Group, 201 Edgewater Drive, Wakefield, MA 01880-6216.

ii Contents

About This Manual

Conventions Used in This Manual ...... x

For More Information ...... xii

Chapter 1 Magazine Layout and Pagination

Magazine Production ...... 1-2 Traditional Production Cycle ...... 1-2 XPP Production Cycle ...... 1-2 Text Flow With Magazine Pagination ...... 1-2 Terms You Should Know ...... 1-3

Summary of the Production Process ...... 1-4

Chapter 2 Preparing Libraries and Specs

Building Style Libraries ...... 2-2

Using Grids in Magazine Work ...... 2-3 Numbering Lines in Blocks ...... 2-4 Creating and Storing Grids ...... 2-6

Using Page Layout Templates ...... 2-7 Function of Page Layout Templates ...... 2-7 Creating a Page Layout Template ...... 2-7

Preparing Style Specs for Magazine Work ...... 2-10

Magazine Layout and Pagination Contents iii Pagination Tries Spec (PT) ...... 2-10 Pagination Style Spec (PS) ...... 2-10 Item Format Spec (IF) ...... 2-12

Chapter 3 Magazine Production

Creating Divisions and Modifying Layouts ...... 3-2

Assigning Blocks to Stories ...... 3-6 Assign New Blocks to the Story Stream ...... 3-6 Assign or Reassign Existing Blocks to the Story Stream ...... 3-7 Assigning Sequence to a Block ...... 3-8 Pushing Story Text to the Galley Section ...... 3-9

Creating Pickups With Stories ...... 3-10

Entering Story Text ...... 3-11 Importing Story Text ...... 3-11 ToXSF and Stories ...... 3-11 Story Tag Primitive ...... 3-12 Entering Story Text Directly ...... 3-12 Entering Text on Galley Pages ...... 3-13 Entering Text Into Story Blocks ...... 3-14 Reassigning a Layout Block and Entering Story Text ...... 3-15

Entering Jump Heads and Continued Messages ...... 3-16 Using the Continued Macro ...... 3-16 Using the Jump Title XyMacro ...... 3-17

Understanding the Galley Section ...... 3-19 Finding Stories and Galley Pages ...... 3-19 Accessing Stories From the Story Stream Menu ...... 3-19 Accessing Stories From Layout ...... 3-20 Accessing Stories From the Find/Page Menu ...... 3-21 Accessing a Specific Page Position ...... 3-21 Going to Pages in a Two-Page Display ...... 3-22 Formatting Galley Pages ...... 3-22 Creating Page Layouts for Galley Pages ...... 3-23 Outputting Page Numbers and Story Titles ...... 3-25 Formatting Galley Pages After Stories Are Input ...... 3-25

Chapter 4 Composing Stories

Composing Stories ...... 4-2 The Composition Menus ...... 4-2 Composing the Galley Section ...... 4-2 Composing the Entire Galley Section ...... 4-2

iv Contents Magazine Layout and Pagination Composing Individual Stories ...... 4-3

Stopping Story Composition ...... 4-4

Printing Galley Pages ...... 4-5

Displaying Story Status ...... 4-6

Conferencing Stories in a Division ...... 4-8 Turning Off Conferencing Mode ...... 4-9 Composing a Conferenced Story ...... 4-9 Creating a New Story in a Conferenced Division ...... 4-9

Glossary

Index

Magazine Layout and Pagination Contents v Figures

2-1 Grid Spec ...... 2-3 2-2 Grid That Numbers Lines in the Block Only ...... 2-4 2-3 Page Layout Defining the 2col Template Layout ...... 2-8 2-4 Layout that the 2col Template Defines ...... 2-9 2-5 PS Table that Calls the Layout ‘extra’ ...... 2-11 2-6 PL Table that Defines ‘extra’ ...... 2-11 2-7 Example of Table in Item Format Spec ...... 2-12

3-1 ASCII Text Containing a Story ...... 3-11 3-2 An Example of a gal2col Table in the Page Layout Spec ...... 3-24

vi Contents Magazine Layout and Pagination Tables

1-1 Text Flow With Magazine and Standard Pagination ...... 1-2

2-1 Grid Spec Fields ...... 2-4

4-1 Story Status Information ...... 4-7

Magazine Layout and Pagination Contents vii viii Contents Magazine Layout and Pagination About This Manual

This manual describes the XPP Magazine Layout and Pagination software, including how to perform the following tasks:

• Incorporate the principles of layout and design into a magazine production cycle • Set up grids and style specs for magazine work • Create and modify page layout templates • Input story text, assign stories to blocks, and compose stories • Work with galley pages

Although much of this document pertains to the Magazine Layout and Pagination option, some information builds on tools and features used elsewhere in the XML Professional Publisher (XPP). Refer to XPP Professional Publisher: User Guide.

Magazine Layout and Pagination About This Manual ix Conventions Used in This Manual

...... Conventions Used in This Manual

This manual uses a set of symbolic, typographic, and terminology conventions to categorize specific information. Take a few moments to become familiar with these conventions before you use this manual.

Convention Description Bold Bold type, used in procedures, indicates the object of the action. It may be a menu option, a push button, or a field, and so forth. For example, “select Open” means select the menu option called Open. Position cursor means to move the cursor to a specific location. Enter appropriate information means that you enter information that is appropriate for your site or for the specific job. Bold may be used elsewhere in the manual to denote emphasis. Key Capital first letter and the word “key” indicates a key on the keyboard. Capital first letter and the words “Softkey menu” indicate the menu pad to the right of the XyView. Unless otherwise indicated, this manual assumes that you press the Enter key at the end of a command line. Key+Key This sequence indicates a Shortcut Key combination. Hold down the first key while also pressing the second key, that is ALT+F4 means to hold down the Alt key while also pressing the F4 key. Message A monospaced typeface indicates an application’s response to your action. For example, “the message Enter Value appears” means that the application displays the words “Enter Value.” Italics In running text, an italic typeface indicates a new term; for example, “The replacement string of characters is the output string.” In a system message, a field entry, or an argument to a command, an italic typeface indicates a variable. For example, filename is a variable in the message “Can’t open filename.” Italics are also used for the names of programs, such as Perl. “ ” Quotation marks indicate that you should enter exactly what the instructions tell you to enter. For example, type “yes” means to type the letter y, the letter e, and the letter s. ÒÚ Reverse-video square brackets represent tags in standard XPP. Tags are general-purpose commands defined in the Item Format Spec and embedded in a document. They generally format logical components of text, such as chapter openings, headers, or lists. For example, the tag for beginning a chapter might be Ò chap Ú.

x About This Manual Magazine Layout and Pagination Conventions Used in This Manual

Convention Description Ô  Reverse-video angle brackets represent XPP-supplied macros (XyMacros) and user-defined macros. XyMacros are commands embedded in text to set or change formatting or typographic style. For example, the XyMacro to end a page is Ô ep . Reverse-video angle brackets also represent tags when you use XPP in either XML or SGML mode. Note that when in XML or SGML mode, XPP does not use the conventional reverse-video square brackets. Ô?xxx Reverse-video angle brackets with a beginning question mark represent macros when using XPP in SGML mode. Ô?xxx? Reverse-video angle brackets with a beginning and ending question mark represent macros when using XPP in XML mode.

When entering values for some arguments in macros and for some fields in specs, you must qualify the value by specifying a unit of measure. The available unit qualifiers are:

• q — Points • p — Picas • c — Ciceros • d — Didots • i — Inches • m — Millimeters • k — Kyus • n — Microns (XPP units) • z — Centimeters

For example, 6q means 6 points, 4p means 4 picas.

Note: You can also use pc, pt, in, mm, and cm in fields where the system allows the standard ISO unit abbreviations.

Magazine Layout and Pagination About This Manual xi For More Information

...... For More Information

This manual is part of a comprehensive XPP document set. Other documents describe topics, such as:

• Basic skills needed to be productive on the XPP system. • Tables, document styles, fonts, XyMacros, and system administration. • Optional applications, such as CITI, Loose-leaf, Mark Trace, and Math.

Refer to the XPP Document List (doclist.pdf) for complete details on document titles and descriptions.

xii About This Manual Magazine Layout and Pagination Chapter 1

Magazine Layout and Pagination

The Magazine Layout and Pagination application is most often used to create magazines, newsletters, and brochures. However, it is also useful for any layout-intensive work involving several different blocks on a single page that contain more than one flow of text.

This chapter describes the production process.

Magazine Layout and Pagination Magazine Layout and Pagination 1-1 Magazine Production

...... Magazine Production

You can use XPP to design and produce magazine pages electronically and interactively.

Traditional Production Cycle In a traditional production environment, page designers create a standard grid as the foundation for the entire magazine design. The grid allows for several variations in the design of each page. For example, you can use a three-column grid to create one-, two-, and three-column (or combinations of the three) page designs within an entire magazine. Tracking stories, special features, and page designs throughout the development of a magazine can be very complex. With the exception of a few standard pages (such as the contents page), each page in a magazine requires a unique layout. Often, you must revise and improve a page design until you decide on the final configuration.

XPP Production Cycle The XPP Magazine Layout and Pagination feature addresses the problems encountered in a traditional production environment and offers a creative approach to magazine design and development. This approach takes you through grid creation, page design and modification, entering and modifying text and graphics, and printing page proofs of the entire magazine.

Text Flow With Magazine Pagination With the Magazine and Pagination option, text flow differs from that of standard pagination, as the following table describes:

Table 1-1 Text Flow With Magazine and Standard Pagination

With magazine pagination With standard pagination

Each division can contain multiple story Each division has only one stream of streams. main text.

You create story pages interactively. The amount of main text determines the number of pages.

Story text flows only into blocks Text flows from one block to the next assigned to that story. You can assign consecutive block. the blocks on non-consecutive pages.

1-2 Magazine Layout and Pagination Magazine Layout and Pagination Magazine Production

Table 1-1 Text Flow With Magazine and Standard Pagination (Continued)

With magazine pagination With standard pagination

Galley pages contain leftover or XPP creates new pages until unassigned text specific to each story. composition places all main text.

After composition, trailing blank pages XPP eliminates trailing blank pages that were created interactively remain in after composition. the division.

Terms You Should Know

• Galley — A section consisting of story text that has not yet been composed into an assigned block on a main page, or pages containing text that exceeds the space assigned to a story in the main section of the document. Each story has its own galley section when text overflows. A single galley page can contain only one story. XPP numbers galley (story) pages s1, s2, s3, and so on. You can specify a layout for galley pages for proofing or design purposes. • Layout Block— A block that acts as a place holder. If you have not assigned blocks to text streams, XPP automatically assigns them to layout streams. • Story Block— A block assigned to a named story. Story blocks can exist only on main pages. • Templates— Commonly-used layouts that you define in library-level Page Layout (PL) Specs.

Magazine Layout and Pagination Magazine Layout and Pagination 1-3 Summary of the Production Process

...... Summary of the Production Process

The magazine production process includes the following steps: 1. Select the layout template that most closely resembles the layout you plan to use (for example, masthead, two-column, three-column) as you design each page. 2. Select a grid from the library, if you wish, to help you align blocks as you design the pages.

3. Create pages from the layout templates by modifying the layouts to customize the pages for this issue of the publication. 4. Reassign the layout blocks to specific stories.

5. Input story text. You can import text from an outside source (refer to the section “Importing Story Text” on page 3-11) or you can type the text directly onto main or galley pages.

6. Modify the layouts further, if necessary, based on the length of the stories. You can also place ads and graphics at this time.

7. Compose the pages. During composition, text flows from the galley section into the assigned story blocks. Overflow text remains in the galley section.

1-4 Magazine Layout and Pagination Magazine Layout and Pagination Chapter 2

Preparing Libraries and Specs

To use Magazine Pagination efficiently in a production cycle, you need Grid specs and page layout templates in the style libraries.

This section describes the process for performing the following tasks:

• Building style libraries • Using grids in magazine work • Using Page Layout templates • Preparing Style Specs for magazine work

Magazine Layout and Pagination Preparing Libraries and Specs 2-1 Building Style Libraries

...... Building Style Libraries

Each style library associates a set of grids, style specs, and other specs with a type of job (magazine pagination or standard batch pagination). Storing basic layout and style tools at the library level makes the tools accessible to any job that references that library. By default, the syslib library is available to all jobs.

You can customize library-level layouts and styles for a particular publication at the local level without affecting other jobs (or even future issues of this publication) that may use the same layouts and style.

You can store these categories of specs in a library:

• Standard style bundle (including the Page Layout Spec containing layout templates) • Grid Spec • Library default (sys) specs • Tabular specs • XyMacro Spec • Font Variant Spec

Before you move or copy page layout templates and grids to the library level, do the following:

• Test the templates and grids at the local level. • Modify some of the other style specs for use in magazine work. • Create a new library for the specs, or move or copy them into an existing library.

Note: If you are unable to create a library or move or copy specs into an existing library, you may not have library access privileges. The system administrator can change your privileges.

Refer to “Managing Style Specs and Libraries” in Chapter 2 of XML Professional Publisher: Managing Document Styles for detailed information on creating libraries and copying specs to a library.

2-2 Preparing Libraries and Specs Magazine Layout and Pagination Using Grids in Magazine Work

...... Using Grids in Magazine Work

Using interactive page layout, you can set up grids to precisely align blocks as you design the pages. Although magazine work does not require that you use grids, they are very useful.

A grid consists of a pattern of short lines superimposed on the page image area. The grid for a page should have the same ascender, descender, and extra lead values as the text that appears on the page. You can optionally set up the grid to display line numbers. In many magazines, the number of lines determine story length, as well as the size of ads and pictures.

For additional information on grids, refer to Chapter 9 in XML Professional Publisher: User guide.

Using the Grid Spec in the following figure, you can set up two types of grids: step grid and leading grid.

• A step grid marks lines across the screen according to the step value and down the screen according to the ascender lead value. This is useful for aligning blocks to specific, small intervals. • A leading grid shows column outlines and marks lines according to ascender and baseline values.

Figure 2-1 Grid Spec

Magazine Layout and Pagination Preparing Libraries and Specs 2-3 Using Grids in Magazine Work

The following table describes the fields for step and leading grids.

Table 2-1 Grid Spec Fields

Value Type For Step Grids For Leading Grids

Horizontal Step—a horizontal interval, Start and end column markers usually smaller than a column, that allows you to snap blocks or shapes within columns

Vertical Ascender lead • Ascender lead • Descender lead • Extra lead • Number of lines • Line numbering • Line numbering interval • Exception lines

Numbering Lines in Blocks When using a leading grid that shows line numbers, you can see how many lines are available for a story and modify the story blocks accordingly. Sometimes it is helpful to start numbering lines at the top of a block and end at the bottom of the block (as shown in the following figure), instead of numbering every line interval on a page.

Figure 2-2 Grid That Numbers Lines in the Block Only

2-4 Preparing Libraries and Specs Magazine Layout and Pagination Using Grids in Magazine Work

To determine the y-origin of a grid:

1. Select Menu > Layout > Blocks from the Softkey menu. XPP displays all the blocks on the page in page layout format.

2. Select the block in the page layout to which you want the grid to correspond. 3. Select Form Modify from the Softkey menu. XPP displays the Form Modify dialog box.

Note the entry in the Yorig field; this value is the y-origin of your grid. 4. Click the Cancel button on the dialog box. XPP closes the Form Modify dialog box.

To number only the lines within a block:

1. Select Menu > Layout > Pages > Form Params from the Softkey menu. XPP displays the Page Parameters dialog box.

Magazine Layout and Pagination Preparing Libraries and Specs 2-5 Using Grids in Magazine Work

2. Enter the y-origin value from the Forms Modify dialog box (information from the previous page) in the Grid Yorig field. This puts the first ascender mark in the grid flush with the top of the block. 3. Press the OK button on the dialog box. XPP closes the dialog box.

4. Select Menu > Layout from the Softkey menu. XPP displays the page with the grid superimposed.

5. Examine the grid on the page and determine how many lines fit exactly into the block.

6. Select Menu > Layout > Grids > Edit Grids from the Softkey menu. XPP displays the Grids pop-up window, containing the list of grids available for that job.

7. Select the grid for the current page and press the OK button. XPP displays the grid spec you selected.

8. Enter the number of lines you want the grid to be (from step 5) in the Number of Lines field in the spec.

9. Press the OK button in the dialog box. XPP closes the Grid Spec.

Creating and Storing Grids To create a library of grid specs, you need to set up a grid spec for every page layout in the publication. Assign each spec a descriptive name (for example, 1col, 2col) and copy the spec to the appropriate library. You can use the same grid for right and left pages by specifying different offsets for the grid depending on the page type. Access the Page Layout (PL) Spec and edit the entry in the Grid Xorig field for left and right pages.

2-6 Preparing Libraries and Specs Magazine Layout and Pagination Using Page Layout Templates

...... Using Page Layout Templates

The Page Layout (PL) Spec containing layout templates is part of the style bundle (including the Item Format (IF) Spec, Pagination Style (PS) Spec, and so on) for a job.

A template is a standard page layout that you can modify to create a particular type of page that appears—issue after issue.

Function of Page Layout Templates When you want to create a new layout, you can display the template that most closely resembles the layout you are designing and modify the template interactively. Templates contain layout and frill blocks and are stored as tables in library- level PL Specs. A single PL Spec can contain tables that define the standard page styles for a particular publication or client. The number of layouts for a publication depends on the following: • Differences between right- and left-hand pages — margins, headers, footers, folios. • Variations in column measure and number of columns. • Number of layouts used in every issue, such as the contents page.

Creating a Page Layout Template To create a page layout template (or any layout):

1. Open a division.

2. Select Menu > Layout > Grids > Select Grid from the Softkey menu.

3. Select the grid that corresponds to the leading of the text that the page will contain. XPP displays the selected grid.

4. Select Previous Menu > Blocks from the Softkey menu.

• Create blocks, which will contain text, that begin at the ascender markers and end at the baseline markers of the grid. You can use a grid with line numbers to help you calculate where the blocks should begin and end with respect to the column depth. Select Previous Menu when prompted to select the block assignment type. XPP automatically assigns these blocks to the layout stream. • Create blocks to define the running headers and footers. Align these blocks according to ascender and baseline markers on the grid.

Magazine Layout and Pagination Preparing Libraries and Specs 2-7 Using Page Layout Templates

Assign these blocks to the frills stream. You can also use the frills blocks to define gutter ruling. You can call in different grids to create different blocks in the page layout template. For example, if you know a block will contain text of a different point size, create and use a different grid.

5. Select Previous Menu > Pages > Store to PL Spec from the Softkey menu. XPP displays the Store Page Layout dialog box.

6. Enter a meaningful name for the page layout in the text box; for example, 2col or rt3col.

7. Press the OK button on the dialog box. XPP stores the PL template to the PL Spec.

The following figure displays the PL Spec for the two column layout.

Figure 2-3 Page Layout Defining the 2col Template Layout

2-8 Preparing Libraries and Specs Magazine Layout and Pagination Using Page Layout Templates

The following figure displays the corresponding layout for 2col.

Figure 2-4 Layout that the 2col Template Defines

Magazine Layout and Pagination Preparing Libraries and Specs 2-9 Preparing Style Specs for Magazine Work

...... Preparing Style Specs for Magazine Work

Because magazine pagination differs from standard pagination, you must modify some of the style specs. This section describes the function of these specs in magazine pagination:

• Pagination Tries (PT) • Pagination Style (PS) • Item Format (IF)

Pagination Tries Spec (PT) The PT Spec controls the following vertical justification and pagination elements:

• Vertical justification:

- Disallowing any adjustment of vertical space

- Allowing expansion or squeezing of lead

- Percentage of variable lead to expand • Widows • Feathering

To force a specific amount of text to justify to the block depth, enter the End Block XyMacro Ô eb;normal  at the end of the text you want in the block. XPP places text after the XyMacro in the next block.

Pagination Style Spec (PS) Because you create frozen layouts when using magazine pagination, XPP ignores layout-related fields in the PS Spec. However, you must fill in text-related fields. When magazines and standard jobs use the same PS Spec, problems can occur for the following reasons: • When XPP begins to process a job, it uses the first table in the PS Spec until it encounters a tag that calls in a different PS table. • If a standard job references a PS Spec that was created for magazines, the first table in the spec might call in a layout that does not contain a main text block.

2-10 Preparing Libraries and Specs Magazine Layout and Pagination Preparing Style Specs for Magazine Work

• When you compose the division, XPP looks for a main text block in which to place the text and continues to create pages when it cannot place the text.

To prevent this situation, create a default PS table at the top of the PS Spec you use with magazines, and fill in the following fields:

• Page − enter standard • If Page Type − enter any • Use Page Layout Name − enter extra

In the PL Spec for the job, create a layout called extra that contains a main text block. If a standard job references this PS Spec, XPP will find a main text block.

The following figure shows a PS table that calls in the layout extra.

Figure 2-5 PS Table that Calls the Layout ‘extra’ The following figure shows the PL table that defines extra.

Figure 2-6 PL Table that Defines ‘extra’

Magazine Layout and Pagination Preparing Libraries and Specs 2-11 Preparing Style Specs for Magazine Work

Item Format Spec (IF) If you do not allow vertical justification in the PT Spec, use correct leading values in the IF Spec for the text to fit exactly into blocks. (If not, the blocks display short with a ragged bottom). The depth of each block should be a multiple of the total leading for each line. Leading for heads and prelead values should also be multiples of text lead. If you allow vertical justification, set these fields in the IF Spec, as shown in the following figure: • Vertical Band Priority • Maximum Lead Expansion • Lines Above and Lines Below • Widow Type

Figure 2-7 Example of Table in Item Format Spec

2-12 Preparing Libraries and Specs Magazine Layout and Pagination Chapter 3

Magazine Production

After creating library-level specs for the magazine, you can perform the following tasks to create the magazine itself:

• Modifying a page layout template • Assigning stories to blocks • Entering the text • Composing the division

Magazine Layout and Pagination Magazine Production 3-1 Creating Divisions and Modifying Layouts

...... Creating Divisions and Modifying Layouts

To create a new issue of the publication, create a new division and then modify page layout templates at the job level to correspond to the design of each page in the current issue.

To create a new division for this issue:

1. Right-click the JOB, in the PathFinder Tree View, to which you want to add a new division. PathFinder displays a pop-up menu.

2. Select New Division from the pop-up menu. PathFinder creates the new division and displays new in the PathFinder List View, ready for editing.

3. Enter a unique name for the divison and press the Enter key. PathFinder changes the name of the division.

To modify pages for this issue:

1. Open the newly created division for editing.

2. Select Menu > Layout > Pages from the Softkey menu. XPP displays the Pages menu.

3. Select one of the following:

• Create Before — to create a page before the current page. • Create Here — to create the first page in the division. • Create After — to create succeeding pages.

3-2 Magazine Production Magazine Layout and Pagination Creating Divisions and Modifying Layouts

XPP displays the Create Page menu.

4. Press PL Layout on the Softkey menu. XPP displays the following message (if there is already text on the page and you selected Create Here):

Contents of Main and story blocks will be deleted...continue? Select Yes if the message is displayed. XPP displays a pop-up list box containing the available Page Layouts.

5. Select the PL Layout from the list that you want to use as a template, then press the OK button. XPP displays the new page with the layout you specified:

6. Select Previous Menu > Grids > Select Grid from the Softkey menu. XPP displays a pop-up window containing a list of available grids to use with this layout. 7. Select a grid from the list and press the OK button. XPP displays the page layout with the grid you selected superimposed on the page. The following figure displays the layout that you defined with the template 2col and its corresponding grid. The Xorig and Yorig have been adjusted so that line numbering and column outlines conform to the layout. Refer to page 2-4 for information on adjusting line numbering.

Magazine Layout and Pagination Magazine Production 3-3 Creating Divisions and Modifying Layouts

8. Modify the blocks, if necessary, in the layout template to correspond to the design for this issue.

9. Reassign the layout blocks as story blocks, then assign the blocks to specific stories. Refer to page 3-6 for information on assigning or reassigning blocks. The following figure shows the modified layout template 2col with a block that spans the columns. The three blocks on the page are assigned to stories.

3-4 Magazine Production Magazine Layout and Pagination Creating Divisions and Modifying Layouts

10. Reassign other blocks as pickup blocks for graphics, advertisements, and so forth, or create new blocks for pickups. For information on pickups, refer to page 3-10.

11. Continue to create and modify pages. Select Copy Page from the Create Page menu if the design of the next page is very similar to the current page.

Magazine Layout and Pagination Magazine Production 3-5 Assigning Blocks to Stories

...... Assigning Blocks to Stories

Whenever you designate a story block, you must assign the block to a specific story. There are several points in the production process when you can assign blocks to stories. For example, you can do any of the following:

• Design a new page and assign the blocks to the story stream. • Reassign the layout blocks in a template layout as story blocks. • Reassign an assigned story block to a new story.

Assign New Blocks to the Story Stream

You can assign new blocks to the story stream whether they are on a new page or an existing one.

To assign new blocks to the story stream:

1. Select Menu > Layout > Blocks > Create Block > Form Create from the Softkey menu to create a new block. XPP displays the Form Create dialog box.

2. Enter the values using the dimensions of the block you want to create.

3. Press the OK buttom at the bottom of the dialog box. XPP displays the block in the appropriate location on the page and displays the Softkey Assign menu.

4. Select Story on the Softkey menu. XPP displays the Assign to Story list box, containing the names of the existing stories if the names of several stories already exist. a. Select the name of the story to which you want to assign this block. —or— b. Select new entry if you want to create a new story. XPP displays the Assign to Story dialog box with the next sequential story number: s1, s2, s3, and so on. If this is a new magazine and no existing stories, XPP displays the Assign to Story dialog box without displaying the list box.

5. Click the OK button to use the XPP-generated name for the story. —or— Enter a unique name for the story that you want to flow into the new block, and then click the OK button. The name of the story can consist of a maximum of 64 characters (44 characters in XPP 7.3 and 8.0) that identifies its contents.

3-6 Magazine Production Magazine Layout and Pagination Assigning Blocks to Stories

Assign or Reassign Existing Blocks to the Story Stream

You can assign or reassign existing blocks using interactive page layout.

To assign or reassign existing blocks: 1. Select Menu > Layout > Blocks from the Softkey menu. XPP displays the Blocks on the page along with the Blocks menu.

2. Select the block you want to assign or reassign. XPP highlights the block.

3. Select Reassign Block on the Softkey menu. XPP displays the Assign menu.

4. Select Story from the Softkey menu. If you are reassigning a block that contains text, XPP displays a message in the dialogue area:

Contents will be deleted...continue?

5. Do one of the following: • Select Yes from the Verification menu if you want to delete the text and continue the operation. • Select No from the Verification menu if you do not want XPP to delete the text, and you want to cancel the operation. XPP redisplays the Assign menu. • Select Save on the Select menu (Menu > Select > Save) to save the text on the page. (Note that you must leave Layout to use Save.) Return to Reassign Block and assign the block to a story. Select Restore on the Select menu (Menu > Select > Restore) to put the saved text back in the block. • Push the story text to the galley pages if you are reassigning a block from one story to another.

Magazine Layout and Pagination Magazine Production 3-7 Assigning Blocks to Stories

Refer to “Pushing Story Text to the Galley Section” on page 3-9. XPP displays the Assign to Story list box, containing the names of the existing story if the names of several stories already exist.

6. Select the name of the story to which you want to assign this block. —or— Select new entry if you want to assign or reassign the block to a new story. XPP displays the Assign to Story dialog box with the next sequential story number: s1, s2, s3, and so on. If this is a new magazine or there are no existing stories, XPP displays the Assign to Story dialog box without displaying the list box.

7. Click the OK button to use the XPP-generated name for the story. —or— Enter a unique name for the story that you want to flow into the new block, and then click the OK button. The name of the story can consist of a maximum of 64 characters (44 characters in XPP 7.3 and 8.0) that identifies its contents.

Assigning Sequence to a Block

If you assign a block to an existing story, and there is a block on the page already assigned to that story, XPP automaically displays the Assign Sequence list box. It specifies the order in which text flows into blocks assigned to that story on the page.

To assign a sequence to the block:

• Select a number to indicate in which sequence text flows into the new block (first, second, third, and so on), and then press the OK button. XPP orders the way in which text fills the block. For example, if there are already two blocks assigned to a story, and you assign a third block to the story and select sequence number 1, XPP fills the new block first and then the other two blocks in order.

Note: On a single page, text can flow into blocks assigned to the same story in any order. However, story text can only flow forward through the division, to blocks on succeeding pages. You cannot jump a story to a block on a previous page.

3-8 Magazine Production Magazine Layout and Pagination Assigning Blocks to Stories

Pushing Story Text to the Galley Section If you need to reassign a block containing story text to another story, save the story text first by pushing it to galley pages. When you reassign a block containing text, XPP deletes the text. When you select Push To Galley, XPP transfers all lines of text from the cursor position to the end of the story, including text from blocks on subsequent main pages, to the galley section.

To push lines to galley pages: 1. Select Layout >Lines > Push to Galley from the Softkey menu. XPP displays the Push Story To Galley menu and prompts:

Position cursor on the first story line to push to galley

2. Position the cursor on the first line of story text to transfer to the galley section.

3. Select Verify Push. The selected line remains highlighted. XPP prompts:

Push remaining story lines to galley?

4. Select Yes to push the selected story line and lines on the following pages to the galley section. A message appears, such as:

Transferring to page s3

To retrieve the story from the galley pages, refer to “Finding Stories and Galley Pages” on page 3-19.

Magazine Layout and Pagination Magazine Production 3-9 Creating Pickups With Stories

...... Creating Pickups With Stories

As you create the pages for a particular issue of a magazine, you may want to include blocks for pickup items — photographs, illustrations, advertisements, figures, tables.

When creating pickups to accompany stories, you must create frozen pickups (pickups that do not move from a defined x- y- coordinate position during composition). Create frozen pickups that are anchored to a point on a page. You cannot referenced a pickup in story text.

For more information on pickups, refer to XML Professional Publisher: Creating Pickups.

3-10 Magazine Production Magazine Layout and Pagination Entering Story Text

...... Entering Story Text

There are two ways to enter story text:

• Import text created outside of XPP to the galley section of a division. • Enter text on galley pages and in story blocks on magazine pages.

Importing Story Text When you import story text created with another application, you use the following process:

• Import the story using the Import Dialog box. • Run a transformation program, if necessary, to convert text and special characters to a format that XPP understands, such as XyASCII (for classic XPP) or Unicode (for XML/SGML). • Run the ToXSF program to convert the XyASCII text to Xyvision Standard Format (XSF). Refer to XML Professional Publisher: Transforming Data for information about running XyChange and ToXSF.

ToXSF and Stories When ToXSF encounters a story in an ASCII file, the program: • Converts the ASCII file into a story. • Places the story on one or more pages in the galley section. • Assigns the story a unique name (if you do not specify a name).

As shown in the following figure, the ASCII file containing the story text must adhere to the following conventions (for XPP in classic mode: • Begin with a tag primitive that identifies the contents as a story. • End with a stream end delimiter (a backslash followed by a period \. that appears on a separate line).

{/STORY;leadstory}^R ^N This is the text for the story Leadstory. The tag primitive tells the ToXSf program that the following text is part of the story stream and should be placed in the galley section.^R ^N A stream end delimiter appears at the end of the story text.^R ^N \.

Figure 3-1 ASCII Text Containing a Story

Magazine Layout and Pagination Magazine Production 3-11 Entering Story Text

Story Tag Primitive

The story tag primitive is in the following format (for XPP in classic mode):

{/STORY;name;gmeas;glayout}

where:

Argument Description /STORY Indicates the text that follows this tag belongs to a story. [name] Name of the story. If you do not specify name, XPP assigns a sequential name to the story — s1, s2, s3, and so on. If you add a story to a division containing a story with the same name, XPP appends a number to the name of the second story, for example, newstory and newstory1. [gmeas] The line measure to use on galley pages for a story. Enter gmeas as a positive, qualified value (qualifiers: q, p, c, i, d, m, k, n, and z). For example, use the story identifier {/STORY;newstory;30p} to output the story newstory in a 30-pica column. glayout The page layout to use when formatting galley pages for a story. Enter the name of a layout in the Page Layout Spec. For example, the story identifier {/STORY;newstory;;gal3col} formats galley pages containing the story newstory using a page layout called gal3col.

For information on tag primitives for XPP in XML and SGML mode, refer to “Tag Primitives” in XML Professional Publisher: Transforming Data.

Entering Story Text Directly You can enter story text directly on galley pages or main pages. The galley section can contain text before you lay out the magazine. Sometimes you reserve blocks for late-breaking stories. You can input text to the remaining blocks after you compose the division.

3-12 Magazine Production Magazine Layout and Pagination Entering Story Text

Entering Text on Galley Pages To create a galley page for a new story and enter text:

1. Select Menu > Page from the Softkey menu. XPP displays the Find/Page menu. —or— Select Menu > Layout >Go To Page from the Softkey menu. XPP displays the Go To Page menu.

Both menus contain a Find Story button.

2. Select Find Story. XPP displays the Find Story window. The list begins with -new entry- followed by the names of all stories in the division.

3. Select -new entry-. XPP displays the Assign to Story window.

4. Press the OK button to accept the system-generated sequential name for the new story (s1, s2, s3, etc.). —or— Enter a unique name and press the OK button (Recommended). XPP creates a new page at the end of the galley section and assigns a galley page number (a page number preceded by the letter s) and displays a message such as:

Getting page position s5. XPP displays the new galley page. 5. Enter the story text on the new galley page.

Magazine Layout and Pagination Magazine Production 3-13 Entering Story Text

Entering Text Into Story Blocks You can enter text directly into blocks that are already assigned to a story. You can also reassign a layout block as a story block and then enter the text. In either case, you can enter all of the text in one place, starting in any block assigned to the story, then compose it to allow the text to flow into blocks in the correct order.

To enter text into an assigned story block:

1. Open the division from PathFinder.

2. Select Menu > Page > Find Story on the Softkey menu. XPP displays a List box containing all the stories in that division. Note: Select Menu > Stream > Stream Menu > Go To Story if the cursor is not in a story block.

3. Select the story you want and click the OK button at the bottom of the List box. XPP displays a List box containing all the pages for that story.

4. Select the page you want and click the OK button. XPP displays that page.

5. Select Menu > Status > Block from the Softkey menu. XPP displays the Story Status window.

3-14 Magazine Production Magazine Layout and Pagination Entering Story Text

6. Verify that the cursor is in a block assigned to the correct story by checking the Curs field in the Status window before you enter text. —or— Select Menu > Stream > Previous Story or Next Story from the Softkey menu , if necessary, until you position the cursor in a block assigned to the correct story.

7. Close the Status window.

8. Type the story text in the block.

Reassigning a Layout Block and Entering Story Text

You can reassign a layout block to a story block and then enter story text directly into the block.

To reassign a layout block and enter text:

1. Select Menu > Layout > Blocks. 2. Reassign a layout block to a story block. (Refer to page 3-7)

3. Enter the name of the story and press the OK button.

4. Press the Exit Layout button.

5. Type the story text into the block.

Magazine Layout and Pagination Magazine Production 3-15 Entering Jump Heads and Continued Messages

...... Entering Jump Heads and Continued Messages

When an article begins on one page and jumps to another page, continuation messages tell the reader the page number on which the story is continued and the page number from which the story is continued.

XPP supplies two XyMacros that produce continuation messages:

• Continued (cont) — Displays simple Continued to and Continued from messages. • Jump Title (jtitle) — Displays the jump title with varying continued messages and provides continued messages and line counts on galley pages.

Before you can use these macros, you need to do the following:

1. Copy the mx blkmerge Spec from the std-fmt library to the current spec library.

2. Enter the spec name blkmerge in the XyMacro Spec field in the Job Ticket.

You can change the message, type style, and leading of the Continued and Jump Title messages.

For more information on these macros, refer to the sample job that SDL delivers with XPP and installs under the first root handle in PathFinder: CLS xyvision/GRP comp/JOB blkmerge

Using the Continued Macro For simple continued messages, insert the cont macro in either of the following locations:

• The text on the first page of a story. • The Item Format Spec in the Prestring field of any tag that falls before the first page break

Note the following about the Ôcont macro and text registers:

• If you insert Ô cont  directly in text, do not insert the macro within a tag that saves text in a text register. Insert Ô cont  before the pgraf that starts the save or after the pgraf that ends the save. • Do not insert Ô cont  in the Prestring field of a tag containing macros that use text registers.

3-16 Magazine Production Magazine Layout and Pagination Entering Jump Heads and Continued Messages

Insert Ô cont  before the macro that begins the text classification or after the macro that ends the text classification.

When you compose, XPP automatically references the correct page number and outputs the page number in the following messages:

• Continued on Page # at the bottom of the last block you assigned to a story on each page. • Continued From Page # at the top of the block where the story continues.

XPP does not generate a continued message at the bottom of the last block that you assign to a story.

Note: If you add or delete pages in a division, you must compose the division twice for XPP to output the correct page numbers.

Using the Jump Title XyMacro To use the Jump Title jtitle XyMacro, enter the XyMacro before the first page break in a story:

• Do not enter Ô jtitle  within a tag that stores text in a register. • Insert the macro before the pgraf that starts the save, or after the pgraf that ends the save.

XPP references the correct page number (where needed) and outputs the following information: • Continued on Page # at the bottom of the last block assigned to a story on a page (if a story jumps to a page other than the next page). • story title/Continued From Page # at the top of the block where the story continues. • Continued on Next Page and Continued From Previous Page in the last block containing a story on a previous page and first block on the next page (if the story jumps to the next page). • At the top of galley pages, a slug with the assigned name of the story and the page the story continues from, for example:

storytitle — Continued From Main Story Page 3 • The current number of lines overset to the galley section at the bottom of galley pages, for example,

GALLEY LINE COUNT: 80

Magazine Layout and Pagination Magazine Production 3-17 Entering Jump Heads and Continued Messages

If there is more than one galley page for a story, XPP increments the galley line count on each successive page. If the last block on a galley page is empty, XPP does not output a galley line count.

When you use the jtitle macro, XPP does not perform the following tasks:

• Output continued messages that reference facing pages. • Generate a continued message at the bottom of the last block assigned to a story.

Enter the jtitle XyMacro in the following format:

Ô jtitle;register# story titleÔ xtitle 

where:

Field Description jtitle Name of the macro. register# The number of the text register assigned to this jump title. Assign a different text register number from 1-19 to each jump title. Use different text registers for jump titles and frill text. If you assign the same register number, the jump title overwrites the frill text. xtitle Marks the end of the title.

The following example is the format of the jtitle XyMacro for a story titled Magazines — What Next? using text register 3:

Ô jtitle;3 Magazines — What Next?Ô xtitle 

Note: You must compose the whole division (not the individual story) for XPP to output the story title along with the ‘‘Continued From Page’’ message. If you add or delete pages in a division, you must compose twice for XPP to output the correct page numbers.

3-18 Magazine Production Magazine Layout and Pagination Understanding the Galley Section

...... Understanding the Galley Section

The galley section of the story stream is similar to the Lost & Found pages associated with pickups and footnotes. XPP places overflow text (text that does not fit into assigned story blocks) in the galley section, as well as text for which story blocks have not yet been assigned. This is similar to sending unreferenced pickups and footnotes, or pickups that could not be placed, to Lost & Found.

As with Lost & Found pages, the galley section is separate from the main text of a division and is self-contained —pages are numbered within the galley section. You cannot scroll from the last page of the main text to the first page of the galley section.

Using the XyView Softkey menu, you can perform the following tasks:

• Find stories and access galley pages • Format galley pages

Finding Stories and Galley Pages You can use any of the following sequences to locate a story in galley pages:

• Select Menu > Stream > Stream Menu > Go To Story and select an option from the Story Stream menu. • Select Menu > Layout > Go To Page > Find Story. • Select Menu > Page > Find Story. • Select Menu > Page > Go Page Position.

The following sections explain these methods.

Accessing Stories From the Story Stream Menu To use the Story Stream menu to scroll through stories:

1. Select Menu >Stream > Stream Menu > Go To Story from the Softkey menu. If there are no story blocks on the page, XPP displays a message:

Empty stream: STORIES If the page has one or more story blocks, XPP positions the cursor in the first story block on the page and displays the Story Stream menu.

Magazine Layout and Pagination Magazine Production 3-19 Understanding the Galley Section

2. Select one of the following options on the Story Stream menu:

Option Description Previous Story Goes to the previous story. Next Story Goes to the next story. Jump Backward Jumps backward across pages through the current story. Jump Forward Jumps forward across pages through the current story. Jump Galley Jumps to the first galley page containing the current story.

Accessing Stories From Layout The Find Story option on the Go to Page menu in Layout brings up the specified story and page or creates a galley page for a new story.

To use the Find Story option to go to a specified main or galley page:

1. Select Layout > Go To Story > Find Story on the Softkey menu. XPP displays the Find Story window listing all stories in the division.

3-20 Magazine Production Magazine Layout and Pagination Understanding the Galley Section

2. Select a story. XPP displays the Story Pages list box, containing all main pages that have blocks assigned to the story, and all galley pages on which the story appears.

3. Select a page, then press the OK button. Page numbers preceded by an s are galley pages. XPP displays a message such as:

Getting page position 5

Accessing Stories From the Find/Page Menu To access stories from the Find/Page menu: • Select Menu > Page> Find Story on the Softkey menu.

The remainder of the procedure is the same as when you select Find Story from the Go To Page menu in Layout on page 3-20.

Accessing a Specific Page Position If you know to which main or galley page a story is assigned, you can go directly to the page. To access a specific page position:

1. Select Page > Go Page Position . XPP displays the Go To Position list box.

Magazine Layout and Pagination Magazine Production 3-21 Understanding the Galley Section

2. Fill in the fields:

• Position − Enter the page number. • Page Type − Enter main (for main pages) or story (for galley pages).

3. Press the OK button. XPP displays the following message in the message area:

Getting page position n. and displays the page you specified.

Going to Pages in a Two-Page Display You can use the various options for accessing pages to display non- consecutive pages in a two-page display (for example, to display the main page where a story begins and the galley page, which contains the overflow text). To display two pages:

1. Select Menu > Display > One/Two Page from the Softkey menu. XPP displays the current page and the following page.

2. Position the cursor on the second page.

3. Select Find Story if you do not know the number of the other page that you want to display. The Find Story list box displays all the pages on which the story appears. Once you select the second page to display, XPP displays a message in the message area, such as:

Getting page position s3 The page you chose replaces the second page in the two-page display.

Formatting Galley Pages The Magazine Pagination feature formats the text that appears on galley pages using a standard default layout. You may want to print the pages in one long galley or in the same format as the main pages. Each story in the galley section can have a different format, but all pages in a single story must look the same.

You can format galley pages at two stages in the production cycle:

• When you import stories, using the layout specified in the story tag primitive. • After text is in the division, using the Galley Control window.

3-22 Magazine Production Magazine Layout and Pagination Understanding the Galley Section

Creating Page Layouts for Galley Pages Page layouts for galley pages consist of story blocks and frills blocks (unlike page layouts for main pages, which consist of layout blocks and frill blocks). When you compose galley pages, XPP looks for a specified layout in the story tag primitive or in the Galley Control window, then formats the pages using that layout. The layout you specify must contain story blocks and be stored in the PL Spec. If you do not specify a layout, XPP searches the PL Spec for any layout that contains story blocks, and uses the first one it finds to format the pages. If no layout contains story blocks, XPP uses the default layout for galley pages supplied with XPP. Because you cannot use Interactive Page Layout on galley pages, you must modify the PL Spec to create galley page layouts.

To modify the PL Spec: 1. Select Menu > Activity > Edit Job Styles > Page Layouts from the Softkey menu. XPP opens the PL Spec for the current job and displays the Spec Editor Main Softkey menu.

2. Position the cursor in the table that defines the template layout you want to use.

3. Select Select Table from the Spec Editor Main menu. The Sdeditor highlights the table.

4. Select Copy Select from the Softkey menu. Sdeditor copies the selected table and places it just above the position of the cursor.

5. Enter a name in the Page Layout Name field for the galley page layout. 6. Assign the layout blocks in the galley page layout to story blocks.

Magazine Layout and Pagination Magazine Production 3-23 Understanding the Galley Section

7. Select Menu > Activity > Store/Exit from the Softkey menu. Note: If you are using a template named 2col, you might want to name the galley layout gal2col.

The following graphic is an example of the Page Layout Spec for a 2 column layout:

Figure 3-2 An Example of a gal2col Table in the Page Layout Spec

3-24 Magazine Production Magazine Layout and Pagination Understanding the Galley Section

Outputting Page Numbers and Story Titles If you create a page layout for galley pages, you can use macros to output the story name or number the galley pages. In the PL Spec, enter the following XyMacros in the Block Content field of frill blocks: • To output the name of the story, use the Reference Name (rn) XyMacro. • To number galley pages, use the Read Data Immediate (ri) XyMacro.

For information about using these XyMacros, refer to XML Professional Publisher: XyMacros.

Formatting Galley Pages After Stories Are Input To format galley pages that already contain stories:

1. Position cursor in any story containing galley pages that you want to format.

2. Select Compose> Story Menu> Galley Control from the Softkey menu. XPP displays the Galley Control dialog box.

3. Complete the following fields: • Measure − Defines a line measure for all galley pages containing a story. Enter full (the default) or a positive qualified value (qualifiers: q, p, i, d, c, m, k, n, z) that does not exceed the block width, for example, 30p for a line measure of 30 picas. If you do not specify a line measure, XPP uses the block width of the default page layout for galley pages. Enter a line measure value if you want a measure less than that of the default block. You cannot specify a measure greater than the default block width. • Layout Name − Enter the name of a layout stored in the PL Spec to format all galley pages containing a story. The layout must contain story blocks. To lay out the galley pages for a story in the same way as the main pages, you can specify a galley page layout with the same format as

Magazine Layout and Pagination Magazine Production 3-25 Understanding the Galley Section

the main page layout. However, XPP flows galley text into all story blocks defined in the layout, regardless of whether the story is assigned to every block on the main page. When the main pages and galley pages for a story have the same format, and you use the same tags for type style, and so on, you can:

• Check the galley proofs before you compose the division. • Design the layout of a page based on the amount of text on a galley page. If you do not specify a layout, XPP searches the PL Spec for the first layout with story blocks. If no layout has story blocks, XPP uses a standard default layout. Note: If you specify both a line measure and a layout, XPP formats the page using the layout you name but does not allow the width of individual blocks to exceed the line measure you specify. The total width of side-by-side blocks can exceed the line measure.

4. Press the OK button. XPP closes the Galley Control 5. Compose the galley section or the galley pages that contain the story. XPP displays the changes. Refer to “Formatting Galley Pages After Stories are Input” on page 3-25 for more information.

3-26 Magazine Production Magazine Layout and Pagination Chapter 4

Composing Stories

This chapter describes how to:

• Compose stories and flow text onto main pages • Stop composition • Print galley pages • Display story status • Work with stories in a conferenced division.

Magazine Layout and Pagination Composing Stories 4-1 Composing Stories

...... Composing Stories

Using the composition menus, you can compose stories from the Division Composition menu or the Story Composition menu.

The Composition Menus After creating story blocks and entering text in the galley section, you compose the stories and flow the text onto main pages. You can compose stories using either the Division Composition menu (Menu > Compose > Division Menu) or the Story Composition menu (Menu > Composition > Story Menu).

The Division Composition menu includes options to compose multiple stories at once. If you select Whole Division, XPP composes all stories on both main and galley pages and flows the text into blocks in the main section. Overflow text remains in the galley section. The Story Composition menu includes options to compose all or part of an individual story. The cursor must be in a block assigned to the story or on a galley page containing the story.

Composing the Galley Section You can compose the entire galley section or you can compose only one story or partial story in the galley section.

Composing the Entire Galley Section To compose the entire galley section:

• Select Menu > Compose > Division Menu > Galley Pages from the Softkey menu. XPP composes pages in the galley section in story order, reporting its progress.

4-2 Composing Stories Magazine Layout and Pagination Composing Stories

Note that if you compose only pages in the galley section, text does not flow into the main section of the magazine.

Note: You cannot select Partial Division, Range Division, or Range (+) Division to compose only galley pages.

Composing Individual Stories

You can compose the whole story or parts of the story depending on the option you choose from the Story menu on the Softkey menu.

To compose individual stories in the galley section: 1. Select Menu > Compose > Story Menu from the Softkey menu. XPP displays the Story Composiition menu.

2. Select one of the following options: • Whole Story—Composes an entire story (both main and galley pages). Story text flows from galley pages to main pages if there are assigned story blocks. • Partial Story—Composes a story from the block containing the cursor to the end of the story, including any text in the galley section. • Page Story—Composes the portion of a story on the current page (main or galley).

XPP composes the story in which you have positioned the cursor, according to the option you have selected.

Magazine Layout and Pagination Composing Stories 4-3 Stopping Story Composition

...... Stopping Story Composition

You cannot stop composition on pages containing stories. If XPP composes a story that has leftover text; and, the story continues, but not on the next page, XPP does not know where to put the overset text.

When composing pages that do not contain stories, you can stop composition by pressing the Cancel button on the Softkey menu or by setting up conditions in the Halt Options window. For additional information concerning the Halt Options, refer to Chapter 19 in the XML Professional Publisher: User Guide.

Note that XPP ignores the following XyMacros if they are encountered in story streams:

• End Current Page (ep) • Pickup Placement Request (pick) • Reference a Footnote (foot)

4-4 Composing Stories Magazine Layout and Pagination Printing Galley Pages

...... Printing Galley Pages

You can print galley pages to proofread story text, check the column width or depth of a story, or to create a rough pasteup of the magazine or brochure.

To print galley pages:

1. Right-click the division containing the galley pages you want to print, using PathFinder. PathFinder displays a pop-up menu.

2. Select Print from the pop-up menu. XPP displays the Print Dialog.

3. Click the To printer radio button on the Print tab (default).

4. Click the Selected pages radio button on the Pages tab.

5. Select Story on the Page Type drop-down menu under the Selected pages field. XPP displays the galley pages in the list box to the right. Galley pages begin with the letter s, (for example s1, s2, s3, and so on). To the right of the galley page numbers, XPP lists the name of the story that appears on the galley page.

6. Select the galley pages you want to print. Press the Ctrl key to select non-consecutive pages. Press the Shift key to select consecutive pages.

7. Press the Run button at the bottom of the Print Dialog. XPP sends the pages to the printer and displays progress messages in the text area to the right.

Magazine Layout and Pagination Composing Stories 4-5 Displaying Story Status

...... Displaying Story Status

For information about the length of a story and how many pages contain story blocks, you can display the story status in the Status window. Values in the window correspond to the page and story in which you position the cursor.

After composition, story status provides information useful for copy fitting, such as the total number of lines in the story, the number of lines on main and galley pages, and the number of lines overset or short on the current page.

If you are creating a magazine, it may be helpful to view the story status after you compose the page or pages where a particular story starts. Since the remaining story text will most likely be folded into pages containing advertisements, you need to know how much text still must be placed as you design the back pages of the magazine.

To display story status: 1. Position the cursor in a story block or on a galley page containing the story for which you want information.

2. Select Status from the Softkey menu. XPP displays the Status window and the Softkey Status menu.

3. Do one of the following:

• Select Block from the Softkey Status menu. —or— Click the Block Status radio button. XPP displays the Block Status in the Story Status window.

4-6 Composing Stories Magazine Layout and Pagination Displaying Story Status

The following table describes the fields in the Story Status window.

Table 4-1 Story Status Information

Field Description

Lines over/under Number of lines overset or short on the current page.

Lines in Main Pages Total number of lines on main pages.

Lines in Galley Total number of lines on galley pages.

Total Lines Total number of lines in the story.

Depth this Page Total depth of all blocks assigned to the story on the page. Depth is in the current unit, for example, 80p.

Pages in Main Total number of main pages on which blocks assigned to the story occur. Includes empty blocks.

Pages in Galley Total number of galley pages that contain text for the story.

Continued From Page Number of the page from which the story continues.

Continued On Page Number of the page on which the story continues.

Magazine Layout and Pagination Composing Stories 4-7 Conferencing Stories in a Division

...... Conferencing Stories in a Division

The Conferenced Access option enables two or more users to simultaneously edit different pages in the same division.

To conference a division:

1. Click Edit from the PathFinder Menu bar. PathFinder displays a drop-down menu. 2. Select Conferencing Mode. PathFinder places a checkmark before Conferencing Mode and closes the drop-down menu. 3. Double-click the division you want to conference in the PathFinder List View. XPP displays a List box containing the page numbers in the division.

4. Select a first and last page to conference. XPP grants you access only to that range of pages. You must sign out either main or galley pages; the range of pages cannot include both page types.

Note the following information:

• After you sign out a story, you can perform any function you would use in a non-conferenced division — editing, composition, layout, and so on. • When signing out main pages containing a story, you need not sign out the entire story. However, you must sign out contiguous pages. For example, in a 10-page division, if Story A appears on pages 2, 3, 5, and 8, you can sign out pages 3 through 7. If any other stories appear on pages 3 through 7, you sign out these stories by default. • When signing out galley pages, you must sign out all pages containing a particular story. For example, if Story A appears on pages s4, s5, and s6, you must sign out all three galley pages. If you try to sign out only one or two of the galley pages, XPP displays an error message. • If you select Find Story to go to a story in a conferenced division, XPP lists all occurences of the story. If you attempt to access a page that is not within the range that you signed out, XPP displays an error message.

4-8 Composing Stories Magazine Layout and Pagination Conferencing Stories in a Division

Turning Off Conferencing Mode

You can turn off Conferencing Mode using the same procedure that you used to turn it on.

To turn off Conferencing Mode:

1. Click Edit from the PathFinder Menu bar. PathFinder displays a drop-down menu. 2. Select Conferencing Mode. PathFinder removes the checkmark before Conferencing Mode in the drop-down list and closes the drop-down menu.

Note: Changing the Conference Mode in PathFinder doesn’t remove any division being conferenced; it only changes the Mode for the next division that is opened. Only when everyone in a conferenced division exits, does XPP remove the division from Conferencing Mode.

Composing a Conferenced Story In a conferenced division, composing galley pages does not affect main pages. When composing main pages in a conferenced division, if you sign out the last main page of a story, composition generates new galley pages if there is overflow text. Then, when you open the entire division and compose the galley pages for the story, XPP merges the new galley pages with any existing galley pages. XPP places the new text before the old text in the galley section. If you do not sign out the last main page of the story, XPP places any overflow text on the last main page that you signed out.

Creating a New Story in a Conferenced Division It is important to establish strict naming conventions for stories in a conferenced division. For example, if two or more users each create a new story in a conferenced division that has the same name as another story, XPP merges the text for the like-named stories under one story name when you open the division and compose the whole story.

Magazine Layout and Pagination Composing Stories 4-9 4-10 Composing Stories Magazine Layout and Pagination Glossary

Conferenced Access option An optional XPP software mode that enables as many as 16 different operators to conference, or share, a division at one time. Conferencing also enables you to divide the document to perform different operations (such as editing one portion while printing another) on separately accessed, non-overlapping portions specified by a page range. continuation messages Provides the reader with the page number on which the story continues and the page number from which the story is continued. Continued XyMacro (cont) Produces the continuation messages Continued to and Continued from. frill Any text or page element — such as a running header or footer, folio (page number), graphic, chapter title, or rule — that is not part of the flow of main text, and that is not already assigned to another kind of text block or text stream. galley A section consisting of story text that has not yet been composed into an assigned block on a main page, or pages containing text that exceeds the space assigned to a story in the main section of the document. Each story has its own galley section when text overflows. A single galley page can contain only one story. XPP numbers galley (story) pages s1, s2, s3, and so on. You can specify a layout for galley pages for proofing or design purposes. grid A pattern of short lines superimposed on the page image area. The grid for a page should have the same ascender, descender, and extra lead values as the text that appears on the page. You can optionally set up the grid to display line numbers. In many magazines, the number of lines determines story length, as well as the size of ads and pictures. With the Grid Spec, you can set up two types of grids: step and leading. A step grid marks lines across the screen according to the step value and down the screen according to the ascender lead value. A leading grid shows column outlines and marks lines according to ascender and baseline values. Jump Title (jtitle) XyMacro Displays the jump title with varying continued messages and line counts on galley pages.

Electronic Notes Glossary 1 layout block A block that acts as a place holder. Blocks that are not assigned to text streams are automatically assigned to the layout stream. A layout block that gives you an alternative way of creating exception pages and in-house ads because each layout block, like a frill block, is composed as a self-contained unit. Unlike a frill block, a layout block permits pickup and shape wrap-arounds. main text The major portion of text in a document that flows from one main-text block to another and from page to page according to the order determined by the Page Layout (PL) Spec and the Pagination Style (PS) Spec. main-text block A predefined area on the page that is assigned to the main-text stream. main-text stream A stream of text containing the major amount of text in a document. page The lowest level of the XPP file management system. Before composition, a page may contain enough actual text to fill many final document pages. After composition, each page listed under the division (when you select Edit Division) corresponds to an actual document page. Each composed document page is separated from other division pages by pagination and style parameters contained in the style specs. However, each page is still linked to all other pages in the division, enabling editing and processing the flow of text throughout the entire division. pickup An area that may contain one or more discrete elements — text, graphics, captions, rules, and tables. Pickups reside in the pickup stream or in Lost and Found. Each pickup has a unique name and is called into the page when you specify that name in the main-text stream. review mode A mode of a division which allows for as many as 16 users to simultaneously access and leave notes in a division. The users cannot edit the text of the division, but they can be on the same page, block, or cursor position, making notes at the same time. Status window Shows style and system parameters in effect for the page or block in which the cursor currently appears. story (Magazine option only) All the text belonging to a named story. A story can have multiple blocks assigned to it on a page or on other pages (both contiguous and non-contiguous). After composition, any trailing text resides in a galley section. You will always use Interactive Page Layout to lay out stories, so the page layout of any page is automatically frozen as soon as you place a story on the page. story block A block assigned to a named story. Story blocks can exist only on main pages. stream end delimiter Indicates the end of story text in an ASCII file. A backslash followed by a period (\.) that appears on a separate line in the file in classic XPP mode. tag primitive In an ASCII file, code that identifies the contents as belonging to a particular stream. templates Commonly-used layouts defined in library-level Page Layout (PL) Specs.

2 Glossary Electronic Notes Index

A create block 2-7 XyASCII 3-11 create division 3-2 formatting galley pages 3-12 accessing layout 2-5 Create Here 3-2 frills block 2-8 3-23 advertisements 3-10 frozen layout 2-10 assigning story block 3-6 frozen pickup 3-10 D > Stream Menu 3-19 B default PS table 2-11 design Block Content 3-25 of page 1-2 3-5 G block Division Composition menu Galley Control 3-25 assigning to story 3-4 3-6 4-2 galley page 1-3 3-12 3-21 3-22 creating 2-7 division i frills 2-7 3-23 conferencing 4-8 Galley Pages 4-2 layout 1-3 3-4 3-6 3-14 creating 3-2 galley 1-3 3-19 3-22 i modifying 3-4 compose all 4-2 pickup 3-5 3-10 composing 4-2 reassigning 3-6 E printing 4-5 story 1-3 3-4 3-6 3-23 proofs 3-26 End Block XyMacro 2-10 push text 3-9 End Current Page xymacro 4-4 Go Page Position 3-21 C entering story text 3-11 3-14 Go To Page 3-13 composing Go To Story 3-19 3-20 conferenced story 4-9 Grid spec 2-1 entire galley section 4-2 F library 2-6 galley 4-2 figures 3-10 Grid Xorig 2-6 individual story 4-3 Find Story 3-13 3-14 3-19 3-20 Grid Yorig 2-6 Conferenced Access option 4-8 3-22 4-8 grid 1-2 continuation messages 3-16 Footnote Reference xymacro definition of 2-3 Continued from 3-16 4-4 leading 2-3 Continued to 3-16 Form Modify 2-5 reusing 2-6 cont macro 3-16 format step 2-3 converting text 3-11 ASCII 3-11 x-orig 2-6 Copy Page 3-5 galley 3-12 3-22 3-26 y-origin 2-5 Create After 3-2 main pages 3-26 Create Before 3-2 XSF 3-11

Magazine Layout and Pagination Index 1 I Next Story 3-15 3-20 Item Format 2-7 2-10 library-level 2-7 illustration 3-10 mx blkmerge 3-16 interactive page layout 2-3 O Spec 3-23 Page Layout 3-26 Item Format Spec 2-12 3-16 overflow text 3-22 4-2 spec Page Layout 2-7 Pagination Style 2-7 2-10 J P Pagination Tries 2-10 JOB blkmerge 3-16 page design 1-2 Tabular 2-2 Jump Backward 3-20 Page Layout Spec 3-26 XyMacro 2-2 Jump Forward 3-20 Page Layout spec 2-7 standard pagination 1-2 2-10 Jump Galley 3-20 page layout template 2-1 2-7 Status window 3-15 Jump Title XyMacro 3-16 3-17 3-2 Status 4-6 page layout 2-7 3-12 status Page Story 4-3 of story 4-6 L Page Type 3-22 step grid 2-3 page stopping story composition layout block 1-3 3-4 3-6 3-14 galley 3-12 4-4 Layout Name 3-25 main 3-12 story block 1-3 3-4 3-6 3-23 layout template 1-4 outputting numbers 3-25 Story Composition menu Layout 3-9 3-20 pages (Menu > Composition > layout creating 3-2 Story Menu) 4-2 accessing 2-5 Pagination Style Spec 2-10 Story Composition menu 4-2 leading grid 2-3 Pagination Tries Spec 2-10 /STORY flag 3-12 library specs 2-7 pagination story status 4-6 line measure 3-12 magazine 1-2 2-10 story 3-22 line numbers standard 1-2 2-10 composing 4-3 4-8 block 2-4 Partial Story 4-3 conferencing 4-8 in grid 2-3 photograph 3-10 creating conferenced 4-9 page 2-4 pickup block 3-5 3-10 entering text 3-11 Lost & Found pages 3-19 Pickup Placement Request name 3-6 3-8 3-13 xymacro 4-4 partial story 4-3 Previous Story 3-15 3-20 push to galley 3-9 M printing galley pages 4-5 status of 3-15 stopping composition 4-4 magazine pagination 1-2 2-10 proofread story text 4-5 title 3-25 magazine production 1-4 publication style bundle 2-7 main page 3-12 3-21 3-22 new issue 3-2 style libraries 2-1 stream end delimiter 3-11 push text to galley 3-9 syslib library 2-2 Push To Galley 3-9 Measure 3-25 message T continued 3-16 R tables 3-10 jump title 3-16 Read Data Immediate XyMacro Tabular spec 2-2 mx blkmerge Spec 3-16 3-25 tag primitive Reassign Block 3-7 story 3-12 reassigning story block 3-6 template 2-7 N Reference Name XyMacro 3-25 layout 1-4 text registers 3-18 name text duplicate story 3-12 entering story 3-14 of layout 3-25 S overflow 3-22 of story 3-6 3-8 s1, s2 story names 3-12 the number of lines determine system assigned 3-12 slug 3-17 story length 2-3 system-generated 3-13 spec ToXSF 3-11 new publication 3-2 Font Variant 2-2 traditional production 1-2 Grid 2-2 two-page display 3-22

2 Index Magazine Layout and Pagination V X jtitle 3-17 xymacro vertical justification 2-10 2-12 x-origin pick 4-4 of grid 2-6 XyMacro XyASCII format 3-11 ri 3-25 W XyChange and ToXSF. 3-11 rn 3-25 XyMacro Whole Division 4-2 eb 2-10 Whole Story 4-3 xymacro ep 4-4 Y foot 4-4 y-origin XyMacro of grid 2-5

Magazine Layout and Pagination Index 3 4 Index Magazine Layout and Pagination

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