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Planning Board DATE Planning Board DATE: 19th September 2018 NOTES: 1. Items may be taken out of order and therefore we are unable to advise the time at which an item will be considered. 2. Applications can be determined in any manner notwithstanding the recommendation being made 3. Councillors who have a query about anything on the agenda are requested to inspect the file and talk to the case officer prior to the meeting. 4. Any members of the public wishing to make late additional representations should do so in writing or contact their Ward Councillors prior to the meeting. Please give a day’s notice if you wish to inspect a file if this is possible. 5. Letters of representation referred to in these reports together with any other background papers may be inspected at any time prior to the Meeting and these papers will be available at the Meeting. 6. For the purposes of the Local Government (Access to Information) Act 1985, unless otherwise stated against a particular report , ‘background papers’ in accordance with section 100D will always include the case officer’s written report and any letters or memoranda of representation received. Planning Board Report 19th September 2018 Page 1 TABLE OF CONTENTS Planning Board - 19th September 2018 Item Page Application Ward/Site Case Officer Number DM01 4 2017/3154/FUL Goods Yard, The Mr Carlton Langford Retreat, Frome, Somerset Frome Keyford DM02 21 2015/1948/FUL The Academy, 7 Market Mrs Kelly Pritchard Place, Shepton Mallet, Somerset, BA4 5AZ Shepton East DM03 25 2017/3272/VRC 44 Allyn Saxon Drive, Mr James U'Dell Shepton Mallet, BA4 5QH Shepton East DM04 34 2017/2275/FUL Land At Broom Close Mrs Kelly Pritchard Corner, Roemead Road, Binegar, BA3 4UL, St Cuthbert Out North DM05 39 2018/1260/FUL Foxridge, Launcherley Mrs Kelly Pritchard Lane, North Wootton, Shepton Mallet, Somerset, BA4 4AB Croscombe And Pilton DM06 45 2018/0163/VRC Little Rye Orchard, Mr Charlie Bladon Cotty Lane, Henton, Wells, Somerset, BA5 1PD Wookey And St Cuthbert Out West DM07 48 2018/1005/HSE Old Manor House , Ham Mr Rob Palmer Lane, Shepton Mallet, BA4 5JR Shepton West DM08 56 2018/1006/LBC Old Manor House , Ham Mr Rob Palmer Lane, Shepton Mallet, BA4 5JR Shepton West Planning Board Report 19th September 2018 Page 2 DM09 61 2018/1577/RE4 Ringolds Way Play Miss Lynsey Bradshaw Area, Ringolds Way, Street, Somerset, BA16 0RF Street West Planning Board Report 19th September 2018 Page 3 Agenda Item No. DM01 Case Officer Mr Carlton Langford Site Goods Yard The Retreat Frome Somerset Application Number 2017/3154/FUL Date Received 29th November 2017 Applicant/ Mr & Mrs G Moore Organisation Application Type Full Application Proposal Demolition of existing workshop and other redundant buildings and structures on site; and erection of 3 No. live/work units (plots 1-3) and 1 No. dwellings (plot 4)and associated highway and landscaping works (Re-submission of 2017/2621/FUL) Ward Frome Keyford Parish Frome Town Council Planning Board 19th Sept 2018 This application is being brought back to the Planning Board following a decision by the Board on the 20th June 2018 to defer the application for the following reason – That the application be deferred in order for there to be further consideration by the Fire Safety Officer about whether there would be adequate access to the site by emergency services. The application should return to the Planning Board no later than September 2018. The applicant in response to this decision submitted additional drawings by way of a Transport Tracking Note and revisions to the proposed Crescent House and their reason are explained below – • Transport Technical Note: the note, which has been prepared by our Transport sub-consultant, demonstrates that the existing access is suitable to accommodate a Fire Tender. The appendices includes: (i) a track plot that confirms that the revised layout will facilitate on site turning, which is not currently possible, as well as providing clearer vehicular access to The Mill (a further betterment); (ii) evidence of a fire tender attending a fire at The Mill in the 1990s – NB. there has been material change the geometry of the site access since this time; and (iii) a sequence of current photographs with check measurements, which along with the track plot, conclusively demonstrates that application benefits from Fire Tender access. Planning Board Report 19th September 2018 Page 4 • Revision to the proposed Crescent House (Plot 4): noting the comments raised by one of the Planning Board members in respect of the potential for light spill towards the river corridor from the Crescent House, the application drawings have been revised to accommodate integrated louvres that will provide shading and will also restrict light emissions from internal lighting. Having regard for this additional information and the instructions of the Planning Board further consultations were carried out with Somerset County Council Highways, Building Control and The Devon and Somerset Fire Rescue Service. Somerset County Council response – No objections, the scheme is not dissimilar to that previously consulted on, the scheme raises no highway safety concerns, and conditions as previously suggested should as before be imposed in the interests of highway safety. The Devon and Somerset Fire Rescue Service response - The full response received by the Fire Officer can be found on the Council’s website www.mendip.gov.uk . In summary their response is merely a list of relevant legislation which needs to be taken into consideration and does not relate specifically to the site in question and this is primarily because they usually respond to an application for Building Regulations rather than Planning Permission where there are drawings which relate specifically to fire mitigation measures and which are not requires for validation purposes on an application for planning permission. The Officer does however provide some information relating to Access and fire vehicles in their service – Please note that Table 20 of Approved Document B provides guidance on “Typical fire and rescue service vehicles” and indicates that the minimum carrying capacity for carriageways should be either 12.5 tonnes or 17 tonnes depending on the type of access (pump or high reach) required. Note 1 in Table 20 identifies that not all fire appliances are standardised. For your information, Devon & Somerset Fire & Rescue Service has within its fleet fire appliances (pumps) with a weight of 15 tonnes and aerial (high reach) appliances with a weight of 26 tonnes. In addition our largest appliance has dimensions of 10.0m (l), 2.5m (w), 3.6m (h) and a turning circle (wall to wall) of 14.2m. Smaller pumping appliances are less long and heavy but have a wider turning circle at 21.9m. Having regard for this information in comparison with that submitted with the application (Transport Technical Note), it is clear that ‘The Retreat’ is an access road sufficiently wide enough to accommodate a standard fire appliance. Building Control response - Building control were asked to review the application in relation to fire safety and access to the site by fire vehicles and they have responded as follows – I have looked at the details you forwarded for the above subject from a Building Control Point of view. The full plans application to Building Control will be checked Planning Board Report 19th September 2018 Page 5 and any matters arising will be forwarded to the Agent/owner in the form of a points letter, should there be issues with say; means of escape, access for the Fire Service; alternative measures/design can be introduced to overcome these points. In conclusion, the applicant has provided additional information which clearly demonstrates that at the very best, depending on the type of fire appliance attends a fire at the site, a fire appliance could attend an emergency at the proposed development site without restriction and at the very worst could get within 45m of the proposed development site which is also acceptable under legislation (Manual For Streets and Building Regulations). The responses from both the Fire Officer and Building Control would suggest that with regard to fire safety at the proposed development, there is always a technical solution to achieving this and whilst it is disappointing that the Fire Office was not able to provide more of a definitive response for the Planning Board, it is understandable that at the Planning Application stage of the procurement of a development there is not the necessary information available to them or Building Control within the application to provide a conclusive response. Having regard for the lack of any negative responses from County Highways, The Fire Officer and Building Control and that the applicant has provided the necessary information to conclusively demonstrates that vehicles are in a position to attend emergencies at the proposed development site, it is recommended that this application be approved in accordance with the case officer’s recommendation. Having regard for the changes proposed to the Crescent House by installing integrated louvres that will provide shading and will also restrict light emissions from internal lighting. Whilst not a reason for the application being deferred by the Board, the changes are welcomed and do not adversely affect the original scheme in terms of its design or amenity. Original Case Officer’s report as presented to the Planning board on the 20th June 2018. Description of Site, Proposal and Constraints: This application relates to land and buildings at the retreat, within the development limits of Frome. The site is adjacent to the river Frome within 18m river buffer and within flood zone 2/3. A small part of the site is also within the Frome Conservation Area (Access).
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