Addendum to Rfp Documents
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Town of Davie, Florida Purchasing Division (954) 797-1016 ADDENDUM TO RFP DOCUMENTS SOLICITATION RFP No. RM-20-96 Solid Waste and Recycling Collection 2:00 PM EST ADDENDUM No. 5 RFP DUE DATE ON 10/16/2020 TODAY’S DATE 9/25/2020 To All Proposers: This addendum is issued to modify the previously issued solicitation documents and/or given for informational purposes and is hereby made a part of the solicitation documents. Please attach this addendum to the documents in your possession and acknowledge receipt of this addendum in the space provided. A. Page Replacement: Page 65 “Town of Davie Proposal Bond” is hereby replaced as Page 65(a) and is available in this addendum. Proposers shall use page 65(a) in their proposal packages. B. Attachments available in this addendum: Davie Customer Commercial List 09.16.2020 Davie Customer Roll Off List 09.16.2020 C. RFI responses are listed below. Reviewed by: -------------------------------------- Procurement Coordinator Purchasing Division 6591 Orange Drive Davie, FL 33314 954-797-1016 [email protected] Town of Davie RFP# RM-20-96 TOWN OF DAVIE PROPOSAL BOND KNOW ALL MEN BY THESE PRESENTS, that we: _______________________________________________________________ (the ”Principal”), and ______________________________________________________________(the “Surety”), a corporation authorized to do business as a surety in the State of Florida, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally and firmly by these presents in the full and just sum of _________________________________________ Dollars ($ _______________) good and lawful money of the United States of America, to be paid upon demand of the Town of Davie, Florida. WHEREAS, the Principal is about to submit, or has submitted to the Town of Davie, Florida, a bid in response to an Invitation to Bid issued by the Town; and WHEREAS, the Principal desires to file this Bond in accordance with law, in lieu of a certified bidder's check otherwise required to accompany its Bid. NOW THEREFORE, the conditions of this obligation are such that if the Bid is accepted by the Town, the Principal shall within seven (7) calendar days after receipt of Notice of Intent to Award must provide both a Corporate Project Guaranty Agreement and an Irrevocable Letter of Credit ($5 million) to guarantee the Town of its performance, as indicated in the Bid, in form and with security satisfactory to the said Town, then this obligation is to be void, otherwise to be and remain in full force and virtue in law; and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the Town upon demand the amount hereof, not as a penalty but as liquidated damages. IN TESTIMONY THEREOF, the Principal and Surety have caused these present to be duly signed and sealed this ___________ day of ________________________, 20___. Bidder as PRINCIPAL: SURETY: Company: ___________________________________ Company: _______________________ Signature: ___________________________________ Signature: _______________________ Print Name: __________________________________ Print Name: ______________________ Title: _______________________________________ Title: ____________________________ Address: ____________________________________ Address: ________________________ ____________________________________________ ________________________________ 65(a) RFIs Q.1: Exceptions –p.11. 1.33 – This allows a proposer to take exception but indicates that the Town can reject an exception and force the proposer to comply with the original specification. We find this counterproductive because the proposal pricing and related issues will be based on the exception. Will the Town delete the requirement to comply with the original specification or, in the alternative, allow the proposer to withdraw its proposal if the Town rejects the exception? A.1: The Town is keeping this language. Prior to the final agreement the proposer has the opportunity to submit the issues they take exception to and new proposed language. The Town and the proposer have the ability to negotiate. If no middle ground can be met, the proposer can accept the Towns terms or if not the Town can move on to the second ranked company, and so forth until successful negotiations. Q.2: Default/cause – p. 20, 1.72 – We need clarification. Is there a cure period for alleged breaches or defaults? If so, what length of time? A.2: There is no cure period. Q.3: Litigation disclosure – p. 34, E – This requires disclosure of prior/pending litigation/investigations involving a governmental agency or which may affect the proposer’s performance within the last 3 years. It also requests disclosure of prior complaints filed with a governmental agency within 5 years. Please clarify what complaints you are looking for. In addition, p. 69, Questionnaire #6 requires disclosure of litigation, judgments, settlements of court cases relative to providing services requested in the proposal with the last 3 years. Please clarify. We ask that #6 be deleted. Waste Management has thousands of commercial customers and there are numerous bill/collection matters that would have to be disclosed that are not relevant to performance herein. Limiting disclosure to interaction with governmental entities is requested. A.3: The Town is removing question #6. The Town is seeking disclosure of pending litigation/investigations that are between proposer and a government entity and litigation/investigations that have the ability to negatively affect the proposer’s performance. Q.4: Lobbying –p.70 – Please clarify the Lobbying Interest Form. Are proposers allowed to lobby elected officials and staff concerning this solicitation? A.4: Yes, but they must be a registered lobbyist with the Town of Davie. Q.5: Page 19 Section 1.71-The capital outlay for trucks and dumpsters for this contract is expected to be several Million Dollars, as such for a Contractor to be subject to termination for convenience introduces an unacceptable level of risk into the contract. Will the Town please remove any references to the ability to terminate for convenience or for best interests and only keep the concept of “for cause” with 30 days to cure any default? Additionally, the Contractor should be provided the right to terminate if the Town defaults on any of its obligations under the Agreement. Will the Town please add language related to the Contractor being able to terminate for Cause? A.5: The Town is leaving this language unchanged. Q.6: Section 3. 8 Letter of Credit. Is the contractor required to use the Letter of Credit form in Appendix A or will the proposer’s bank be allowed to use the bank’s standard forms? A.6: Contractor shall use the form provided. Q.7: Will the contractor be granted annual disposal cost increases? If yes, how will the increases be calculated. A.7: The Town utilizes the interlocal agreement with Broward County for solid waste services through Wheelabrator. Any disposal cost increases are based on the interlocal agreement contract language. Q.8: Will the contractor be granted annual CPI cost increases? If yes, how will the increases be calculated. A.8: See addendum 3. Q.9: Should the proposer include franchise fees in all rates quoted on Items 1-10 in Section 4.0 Pricing Proposal? A.9: The pricing proposal response should reflect the actual costs to be charged by the Company for their work excluding any other fees such as franchise fees and disposal fees. Q.10: In the Exhibit A Existing Franchise Agreement Section 3.1.13 Special Service District requires contractor to provide 2X per month Bulk collection service to the Special service district. Will this be a requirement of the new contract? If this will be a requirement of the new contract will the Town provide a list of the number of residential unite in this area? A.10: There will be no special service district in this agreement. Q.11: Will Exhibit A Existing Franchise Agreement Section 3.5 Recycling be written into the new agreement? A.11: No. Q.12: Will Exhibit A Existing Franchise Agreement Section 3.7.7 Recycle Bank Program be written into the new agreement? A.12: No. Q.13: Will Exhibit A Existing Franchise Agreement Section 3.7.9 Loyalty Payments be written into the new agreement? A.13: No. Q.14: Will Exhibit A Existing Franchise Agreement Section 9.1.2 Billing payment to the Town for $50,000 annually administrative cost be written into the new agreement? A.14: Per Section 3.7 (Business Terms) of the RFP, the Company will pay an Administrative fee of $100,000 to cover the cost of Town customer service and solid waste assessment. Q.15: Will Exhibit A Existing Franchise Agreement Section 9.10 Adjustments to Other Costs be written into the new agreement? A.15: No. Q.16: Will Exhibit A Existing Franchise Agreement Section 9.7 Disposal Cost Avoidance payments to the Town be written into the new agreement? A.16: No. Q.17: Is the proposer’s Surety Company required to use the Proposal Bond Form on RFP page 65 or will the Proposer’s surety company be allowed to use their own proposal bond forms? A.17: The Town has provided the attached revised proposal bond form. Contractor shall utilize this form. Q.18: Is the proposer’s Surety/Bank required to use the Irrevocable Letter of Credit Form on RFP page 85 or will the Proposer’s Surety/Bank be allowed to use their own Letter of Credit Form? A.18: Company shall use the form provided. Q.19: Will the Town please provide the most recent rate sheets in the same format as in the Exhibit A Existing Franchise Agreement and Rate-- Exhibit 1 Solid Waste and Recycling Rate Schedule? A.19: The current rate sheets are attached. Q.20: In Exhibit A there are three documents. 1. CPI for All Urban Consumers 2.