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CITY of GRIFFIN, GEORGIA Street Striping

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CITY of GRIFFIN, GEORGIA Street Striping CITY OF GRIFFIN, GEORGIA REQUEST FOR QUOTE BID #12-014 For Street Striping For all questions about this Bid contact: Cindy Fay, Purchasing Coordinator [email protected] Deadline: Friday, March 2, 2012 at 2:00 P.M. CITY OF GRIFFIN, GEORGIA 12-014 Street Striping 1. SECTION I – BID INFORMATION 1.1. PURPOSE The City of Griffin (City) is seeking bids from qualified organizations to provide materials, equipment, labor and services necessary for striping work on various roadways in the City. 1.2. SCHEDULE This Request for Proposal will be governed by the following schedule: DATES Release of Request Friday, February 24, 2012 Pre-Bid Meeting none Bids due Friday, March 2, 2012 by 2:00 PM Public Opening * no * This is NOT a sealed bid; submissions may be emailed to [email protected] (subject line MUST contain 12-014 Street Striping RFQ), faxed to 678-692-0402 or mailed to City of Griffin, Purchasing: 12-014 Street Striping RFQ, PO Box T, Griffin, GA 30224. Responses may be submitted at any time, but must be received BEFORE Friday, March 2, 2012 at 2PM. 1.3. SCOPE OF WORK 1.3.1. All labor, material, equipment and any traffic control necessary to complete the project shall be included in the base amount bid. 1.3.2. All quantities shown are estimates; it is the bidder’s responsibility to confirm length measurements. Final payment will be for actual quantities furnished in accordance with the requirements of this Request. 1.3.3. All striping shall be in accordance with the specifications of the Georgia Department of Transportation and the Manual of Uniform Traffic Control Devices for Streets and Highways (MUTCD). 1.3.4. The Successful Bidder shall be responsible for the clearing of right-of-way obstructions (if any) as part of the work to be performed. 1.3.5. The Successful Bidder shall maintain safe and continuous vehicular access at all times, unless otherwise approved by the City of Griffin. The Contract shall provide all necessary signage and traffic control devices. Work zone traffic control measures must conform to all requirements within the 2003 Edition of the Manual on Uniform Traffic Control Devices. 1.3.6. A representative of the City will be available to meet on site to discuss any special instructions or potential problems prior to beginning each job. That representative shall inspect the job site upon completion to insure all work meets specifications and layout. 1.3.7. Contractor shall not subcontract, transfer, assign, or otherwise dispose of the contract or any portion thereof, without the written consent of the City. 1.3.8. No highway, road or street shall be closed to traffic without authorization from the proper authority. RFQ 12-014 Street Striping Page 2 of 13 GRIFFIN, GA - STRIPING AREAS Street Name Begin End Double Skip Edge Miles Miles Miles Morris St. E Broadway St. N 2nd St. 0.2 0.3 0 E Tinsley St. E Quilly St. Pelly St. 0 1.1 0 Blanton St. N Hill St. Dead End 0.2 0 0 N 3rd St. Blanton Av. E Broadway St. 0 0.6 0 N 6th St. E Broadway St. City Limits 2.1 1.2 0 Maddox Rd. Ethridge Mill Rd. City Limits 1.1 0.3 1.4 Ethridge Mill Rd. Zebulon Rd. City Limits 0.9 0 0.9 Crescent Rd. S Hill St. E College St. 0.7 0.2 0 E College St. Grandview Dr. Meriwether St. 1.2 1.3 0 Everee Inn Rd. Beck St. Meriwether St. 0.1 0 0.1 Chappell St. N 10th St. Pelly St. 0 1 0 S 8th St. S Hill St. Broad St. 1.3 0 0 Terrace St. Forrest Av. S 6th St. 0 0.6 0 E/W Terracedale Ct. E College St. Terrace St. 0 0.3 0 N 1st St. Broad St. Solomon St. 0.1 0 0 N 2nd St. Broad St. E Taylor St. 0.2 0 0 N 3rd St. Broad St. E Taylor St. 0.2 0 0 N 4th St. Broad St. E Taylor St. 0.2 0 0 N 5th St. Broad St. E Taylor St. 0.2 0 0 N 10th St. Broad St. Meriwether St. 0.3 0 0 N 11th St. Broad St. Poplar St. 0 0.2 0 N 12th St. W Solomon St. Experiment St. 0 0.4 0 S 12th St. W Poplar St. E College St. 0 0.2 0 N 12th St. W Quilly St. Turner St. 0.2 0 0 N 13th St. W Poplar St. Experiment St. 0 0.6 0 N 14th St. W Poplar St. Experiment St. 0.2 0.4 0 N 15th St. Meriwether St. E Poplar St. 0.3 0 0 N 15th St. W Poplar St. Experiment St. 0.1 0.6 0 N 16th St. E Poplar St. Experiment St. 0.1 0.6 0 N 17th St. W Taylor St. Experiment St. 0 0.6 0 N 18th St. W Poplar St. Broad St. 0.2 0 0 W Broad St. Experiment St. Brawner St. 0.6 0.3 0 E Quilly St. N 6th St. N 2nd St. 0 0.5 0 W Quilly St. City Limits N 13th St. 0 0.3 0 W Cherry St. Palace St. N 12th St. 0 0.1 0 W Cherry St. Moore St. N 6th St. 0.3 0 0 Greenview Dr. Meriwether St. Meriwether St. 0.4 0 0 Sherwood Dr. Greenview Dr. Greenview Dr. 0.1 0 0 Oakdale Dr. Meriwether St. Greenview Dr. 0.4 0 0 Ridgewood Dr. Hwy 19/41 North Rosewood Dr. 0.3 0 0 Oakview Dr. Ridgewood Dr. Rosewood Dr. 0.4 0 0 Ellis Rd. Experiment St. N Expressway 0 0.6 0.6 Ellis Rd. N Expressway City Limits 0.5 0 0.5 S 9th St. E Taylor St. Pimento Av. At park 0.6 0 0 TOTAL MILES 13.7 12.3 3.5 GRAND TOTAL 29.5 RFQ 12-014 Street Striping Page 3 of 13 1.4. ADDITIONAL PACKAGING/SUBMISSION REQUIREMENTS The following information and/or documents MUST be included with the bidder’s response: a. ___ Information/Cover Page (supplied) b. ___ Bid Response Acknowledgement sheet (supplied) c. ___ References Sheet (supplied) d. ___ Pricing Sheet (supplied) e. ___ Company Registration paperwork* - Vendor Registration (supplied), - Vendor Affidavit (E-Verify) (supplied), - SAVE Affidavit (supplied), - Copy of a ‘secure & verifiable’ document (i.e. drivers’ license) new requirement as of 1/1/12 - W-9 (supplied). * If a completed (and confirmed) registration has been submitted AFTER 1/1/12, you may include a statement that you have a completed registration on file. Fillable versions of these forms are also available online at http://www.cityofgriffin.com/DoingBusiness/HowtodobusinesswiththeCity/tabid/594/Default.aspx. 1.5. EVALUATION CRITERIA The basis of selection will be the best evaluated bid considering price and/or ability to meet the City’s specifications and requirements, qualifications, prior Bidder performance, financial solvency, experience, customer references, and the capability of the Bidder to provide the service. Other considerations will include, but are not limited to: - Completeness of response submittal - Service plan proposed - Quality of workmanship and/or products used - Timeliness of project completion - Additional costs to the City - Guarantees and warranties - Value added services and/or options. At the City’s discretion, a short list of the most qualified bidders may be compiled during the evaluation process and additional information regarding their bids may be, either in writing or in a presentation and interview session. The City reserves the right to request product demonstrations or to conduct site visits to assess installations similar to the one proposed. The City reserves the right to accept the BEST-EVALUATED BID as deemed by the Evaluation Committee, which may or may not be the lowest monetary bid RFQ 12-014 Street Striping Page 4 of 13 CITY OF GRIFFIN, GEORGIA GENERAL PROVISIONS 2. SECTION II – COMMUNICATION OF INFORMATION All information, notices and addenda regarding this Bid shall be posted on the City’s website. It is the bidder’s responsibility to check the site on a regular basis in order to confirm they have the most current information before submitting a response. Subsequent to the bid opening, all status notices will also be posted on the City’s website. 2.1. RESTRICTIONS ON COMMUNICATIONS WITH STAFF All questions about this bid must be submitted in the following format: Company Name - Question Citation of relevant section of the bid All questions regarding specification/technical issues must be in writing to Chris Walker, Public Works: Address: City of Griffin Chris Walker, Deputy Director Public Works P. O. Box T, Griffin, GA 30224 Email: [email protected] All questions regarding administrative issues must be in writing to the Purchasing Coordinator: Address: Cindy Fay Purchasing Coordinator City of Griffin P. O. Box T, Griffin, GA 30224 Email: [email protected] No questions not in writing will be accepted. No response other than in writing will be binding upon the City. Questions will be combined into one list of questions and responses and will be posted as an addendum. From the issue date of this request until an award has either been made or deemed closed for other reasons, institutions or individuals providing submissions are not permitted to communicate with members of the commission, the evaluation team or City employees with regard to the purpose or intent of this document. The City reserves the right to reject the submission of the offending bidder if this provision is violated.
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