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York Region District School Board Property Management Committee

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York Region District School Board Property Management Committee YORK REGION DISTRICT SCHOOL BOARD PROPERTY MANAGEMENT COMMITTEE PUBLIC SESSION Meeting #1 Tuesday, January 22, 2019 Room 200 – Education Centre Aurora 4:30 p.m. AGENDA 1. Call to Order 2. Approval of Agenda 3. Declaration of Conflict of Interest 4. Election of Chair for 2019 5. Receipt of Minutes of Meeting #8 – November 20, 2018 1 - 3 6. BUSINESS ARISING 7. NON-ROUTINE BOARD REPORTS 7.1 Proposed Development Applications ZA/SU 18 181743-001; ZA/SU 18 181743-002; ZA/SU 18 235516 and ZA/SU 18 235522, City of Markham 4 - 12 8. ROUTINE BOARD REPORTS 8.1 Proposed Development Application OP.18.016/Z.18.028 City of Vaughan 13 - 15 9. INFORMATION ITEMS 9.1 Potential Names and Community Engagement Strategy New Elementary School City of Vaughan 16 - 20 9.2 2019 Education Development Charge Renewal By-Law Verbal 9.3 Bill Crothers Secondary School - Request for Construction Tiebacks City of Markham 21 - 23 9.4 Schedules to September 2020: New Elementary and Secondary Schools and Additions to Schools 24 - 25 9.5 Renewal Presentation Verbal 9.6 Internally Restricted Accumulated Surplus Plan Verbal 10. Next Meeting Date Tuesday, February 19, 2019 4:30 p.m. Room 200 Education Centre Aurora 11. Adjournment ROUTINE YORK REGION DISTRICT SCHOOL BOARD PROPERTY MANAGEMENT COMMITTEE MINUTES OF MEETING #8 (PUBLIC) NOVEMBER 20, 2018 The public session of the Property Management Committee meeting was held at 4:46 p.m. in Room 200 at the Aurora Education Centre on Tuesday, November 20, 2018 with the following trustee members present: L. Aversa, C. Chan (Chair), C. Cordova (via audio-conference), C. McBain, J. Nathan and A. Tam (via audio-conference), Regrets: Trustees P. Adams-Luchowski, L. Carruthers, S. Geller, M. Van Beek and A. Yeung The following staff members were present: D. Adams, C. Bedford, K. Brady, T. Dungey, G. Luk, W. Muirhead-Toporek, L. Reinhardt, C. Sarellas, R. Selvazzo, B. Shinoda, L. Sirisko, J. Steh, J. Stoangi and P. Valle CALL TO ORDER Committee Chair C. Chan called the meeting to order at 4:46 p.m. APPROVAL OF THE AGENDA (*)1. Moved by J. Nathan, seconded by C. McBain: That the agenda be approved as written. - Carried - DECLARATION OF CONFLICT OF INTEREST Committee Chair C. Chan asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Property Management Committee during the meeting to state the conflict and nature thereof. No conflicts were declared by trustees at this time. APPROVAL OF MINUTES OF PREVIOUS MEETING (*)2. Moved by J. Nathan, seconded by L. Aversa: That the minutes of the October 16, 2018 Property Management Committee meeting be approved as written. - Carried - BUSINESS ARISING Senior Manager, Planning and Property Development Services D. Adams updated the committee on a request to ensure trustees are aware of pending Property Management Committee items. She noted that going forward, pending PMC items will included on the Board Pending Items List and shared with Chair’s Committee each month. 1 PROPERTY MANAGEMENT COMMITTEE MEETING Page 2 November 20, 2018 ROUTINE RECOMMENDATIONS Committee Chair C. Chan introduced routine Board reports and welcomed questions from trustees. No questions were raised by trustees at this time. (*)3. Moved by C. McBain, seconded by J. Nathan: That the York Region District School Board approve the following recommendations as outlined in the staff reports dated November 20, 2018. (Appendix 1 and Appendix 2). 1) Proposed Development Application DA.18.074/OP.18.018/Z.18.030, City of Vaughan 1) That the York Region District School Board will not require a public elementary school site within the proposed development application DA.18.074/OP.18.018/Z.18.030, City of Vaughan. 2) That the Director of Planning for the City of Vaughan be advised of this action. 2) Proposed Development Application DA.18.075, City of Vaughan 1) That the York Region District School Board will not require a public elementary school site within the proposed development application DA.18.075, City of Vaughan. 2) That the Director of Planning for the City of Vaughan be advised of this action. - Carried - INFORMATION ITEMS Potential Names and Community Engagement Strategy New Elementary School, City of Markham Superintendent of Education, School and System Operations, Plant and Planning T. Dungey provided information regarding the potential names and community engagement strategy for the new elementary school in the City of Markham. The process for naming new schools is outlined in the School Names policy and procedure. A community consultation process will be initiated in accordance with the process outlined in the Board report. In response to a trustee question, no trustee declared a conflict of interest with regard to any of the proposed names. Potential Names and Community Engagement Strategy New Elementary School, City of Vaughan Superintendent of Education, School and System Operations, Plant and Planning, T. Dungey provided information regarding the potential names and community engagement strategy for the new elementary school in the City of Vaughan. The process for naming new schools is outlined 2 PROPERTY MANAGEMENT COMMITTEE MEETING Page 3 November 20, 2018 in the School Names policy and procedure. A community consultation process will be initiated in accordance with the process outlined in the Board report. A trustee expressed the opinion that the proposed names be carefully considered in connection to the needs of the local community and Board priority of Well-Being and Mental Health. George Bailey Building, City of Vaughan Associate Manager, Land Use Planning G. Luk provided background information regarding the George Bailey building located on Keele Street south of Major Mackenzie Drive. The building is no longer suitable for regular student accommodation due to the immediate and long-term renewal requirements. Staff will proceed with a demolition permit application and the site will be retained for future student accommodation needs. Schedules to September 2020: New Elementary and Secondary Schools and Additions to Schools Senior Manager, Plant Services J. Stoangi provided information regarding the Schedules to September 2020: New Elementary and Secondary Schools and Additions to Schools. ADJOURNMENT (*)4. Moved by C. McBain, seconded by J. Nathan: That the Property Management Committee meeting be adjourned at 5:08 p.m. - Carried - 3 7.1 YORK REGION DISTRICT SCHOOL BOARD PROPOSED DEVELOPMENT APPLICATIONS ZA/SU 18 181743-001; ZA/SU 18 181743-002; ZA/SU 18 235516 and ZA/SU 18 235522 CITY OF MARKHAM Background: The purpose of this report is to request approval of the comments that are to be submitted to the City of Markham concerning the Board’s requirement for a school sites within the proposed development applications. At the October 16, 2018 Property Management Committee, staff brought forward a report to Trustees on the Berczy Glen Secondary Plan in the City of Markham. The Berczy Glen community is one of the three new communities which make up the Future Urban Area (FUA) in the City and includes approximately 203.5 hectares of developable land with an approximate 4,200 mostly ground related residential units accommodating a population of 13,000 residents. The Board designated two elementary school sites and one secondary school site in the Berczy Glen community to serve the future growth. The Berczy Glen Secondary Plan was approved by the City of Markham on November 19, 2018 and has been submitted to the Region of York for final approval. Landowners have been submitting proposed development application to the City in advance of the Region’s approval of the Secondary Plans to accelerate the approval timeline in anticipation of the Region’s approval. The subject plans include one elementary school site, one partial elementary school site and one partial secondary school site within the Berczy Glen Secondary Plan. Rationale: A. Applications: ZA/SU 18 181743 - 001 by Monarch Berczy Glen Development Ltd., Mattamy Walmark Development Ltd. Agent: Macaulay Shiomi Howson Ltd (Elizabeth Howson) ZA/SU 18 181743 – 002 by Monarch Berczy Glen Development Ltd., Mattamy Walmark Development Ltd. Agent: Macaulay Shiomi Howson Ltd (Elizabeth Howson) ZA/SU 18 235516 by Berczy Warden Holdings. Agent KLM Partners Inc. (Keith MacKinnon) ZA/SU 18 235522 by Berczy Glen Holdings. Agent: KLM Partners Inc (Keith MacKinnon) B. Location: The proposed developments are located west of Warden Avenue and south of Elgin Mills Road (Appendix A). 4 City of Markham – Proposed Development Applications ZA/SU 18 181743–001; ZA/SU 18 181743–002; ZA/SU 18 235516 and ZA/SU 18 235522 Page 2 of 5 C. Proposed Housing Units: Single Plan Townhomes Mid-Rise Total School Site Required Family ZA/SU 18 181743-001 218 12 - 230 No ZA/SU 18 181743-002 375 55 - 430 Yes – Partial (Sec) ZA/SU 18 235516 251 488 140 879 Yes (Elem) ZA/SU 18 235522 181 127 490 798 Yes – Partial (Elem) Total 1,025 682 630 2,337 D. Total Pupil Yield: Elementary 630 Secondary 269 E. School Accommodation: Elementary Current Attendance Area At the elementary panel, the Berczy Glen Secondary Plan is located within the Sir John A. Macdonald Public School – Section B and Victoria Square Public School boundary. Staff will review accommodation in the family of schools once timing of development is determined to ensure there is adequate student accommodation. Future Attendance Area The Board has designated two elementary school sites to serve the Berczy Glen Secondary Plan. Students will be held in existing schools until there is a student threshold and funding from the Ministry to proceed with a new school. Secondary Current Attendance Area At the secondary panel, the Secondary Plan area is located within the Pierre Elliott Trudeau High School and Richmond Green Secondary School boundaries.
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