JANUARY 10, 2017 at 5:30 Pm REGULAR SESSION AGENDA

MONROE COUNTY COUNCIL Cheryl Munson, President Monroe County Courthouse Ryan Cobine, President Pro Tempore Marty Hawk Room 306 Lee Jones 100 W Kirkwood Avenue Geoff McKim Bloomington, IN 47404 Eric Spoonmore Phone: (812) 349-7312 Shelli Yoder Fax: (812) 349-2982 R. Michael Flory, Council Attorney Kim Shell, Council Assistant

JANUARY 10, 2017 at 5:30 pm REGULAR SESSION AGENDA

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENT

4. DEPARTMENT UPDATES

5. ELECTION OF OFFICERS ______

6. COUNCIL ORGANIZATION A. Appointments of Council Liaisons & Committees

B. Council Appointments of Citizen Members to Boards & Commissions ______

7. AVIATION DEPARTMENT, Bruce Payton and Jeff Cockerill (PUBLIC HEARING) Second Reading of Ordinance 2016-42 Airport General Obligation Bond Pages 5-24

This is the second reading of the G.O. Bond allowing for a 5-year BAN to fund the purchase of land adjacent to the airport property. ______

8. TAX ABATEMENT Page 25 Second Reading of Tax Abatement Application for AB BioTechnologies, Inc. Resolution 2016-44B – Part 2: Approval of Tax Abatement for AB BioTechnologies, Inc. ______

9. SHERIFF’S DEPARTMENT, Brad Swain, Russell Brummett, Jeff Cockerill A. Request for Approval of Sheriff’s Deputy Contract Pages 26-78

This item is continued from the December 13, 2016 Regular Session

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Page 1 of 262 B. Request for Approval to Amend the 2017 Salary Ordinance FUND 1000-0005, SHERIFF’S DEPARTMENT Update Salary Amounts due Deputy Contract Deputies: Minimum – $43,489 1-Year – $45,782 3-Year – $48,065 8-Year – $49,207 14-Year – $50,349

Sergeants – $51,772

Lieutenants – $53,195

A copy of the actual 2017 Salary Ordinance and proposed contract amendments are attached as Exhibit A (51-52).

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C. Request for Approval to Amend the 2017 Salary Ordinance FUND 1000-0005, SHERIFF’S DEPARTMENT FROM: 15179 Deputy Merit Pole 2 40 Hours 3-Year $43,693

TO: 15179 Deputy-Canine Unit SO 40 Hours (3-Year) $49,465 (This amount is a 3-Year Deputy, plus the request $1,400 supplement)

Items 9B & 9C are continued from the December 13, 2016 Regular Session. ______

10. INTERLOCAL COOPERATION AGREEMENT, Jeff Cockrill Pages 79-90 AGREEMENT BETWEEN MONROE COUNTY AND CITY OF BLOOMINGTON FOR THE CENTRAL EMERGENCY DISPATCH CENTER A. Ordinance 2016-45 – Interlocal Agreement for Central Emergency Dispatch Center

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B. Request for Approval of Additional Appropriation FUND 4933-0000, PSAP-LIT Fund 31065 City Interlocal $3,000,000.00

In December the Monroe County Commissioners and the Bloomington Mayor agreed to a revised Dispatch Interlocal. The revisions were based upon the Monroe County Income Tax Council’s approval of an Income Tax funding stream for the Dispatch Center. The two major changes include having the City of Bloomington as the employer for all dispatch personnel and how the funding stream will operate. This item is the approval of an additional appropriation to fund the dispatch pursuant to the Interlocal. ______

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Page 2 of 262 11. HEALTH DEPARTMENT, Penny Caudill Pages 91-92 FUND 8138-0000, IMMUNIZATION Request for Approval of Additional Appropriation 32740 Immunization Expenses $50,533.00

The Indiana State Department of Health has again awarded funds to the Health Department for the local immunization program. 2017 funding will go to cover expenses of the immunization program including school clinics. ______

12. SURVEYOR’S OFFICE, Trohn Enright-Randolph, Rachel Oser Pages 93-106 FUND 1000-0006, SURVEYOR’S DEPARTMENT Second Reading: Request for Approval to Amend the 2017 Salary Ordinance ADD: 12001 Professional Surveyor SO 35 hrs Exempt $61,670.00

This item is continued from the December 13, 2016 Regular Session. ______

13. YOUTH SERVICES BUREAU, Louis Malone Pages 107-139 FUND 2222-0000, A. Request for Approval of Amended Job Descriptions -Executive Director -Deputy Director -Program Coordinator -Finance Coordinator -Community Education & Training Coordinator

The YSB brought five job descriptions to PAC for review. Four of these contained minor changes which, on the recommendation of HR and concurrence of PAC, were not sent to WIS for any additional action. One job description, Community Education & Training Coordinator was forwarded to WIS and has been reviewed with no change. All amend job description are included in your packet in red-line version because any amendment to a job description must be approved by Council.

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B. Request for Approval to Amend the 2017 Salary Ordinance FROM: 11170 Finance Coordinator 11121 Director Community Education & Training Coordinator

TO: 11170 Financial & Personnel Coordinator 11121 Prevention Coordinator

Two of the amended job descriptions had title changes which must be reflected in the Salary Ordinance. ______

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Page 3 of 262 14. AUDITOR’S OFFICE, Cathy Smith/Michael Flory Request for Approval of Transfer of Funds FUND 1000 - GENERAL From: Auditor 1000-0002-12781 Part-Time Hourly (Earnings & Fringe) $1,020.27

To: Council 1000-0062-18501 Comp Time Payout $1,020.27

Transfer from Auditor’s 10’s category into Council Line to cover payout for accumulated compensatory time to an employee who has moved from the Auditor’s Office to another department. ______

15. APPROVAL OF MINUTES -September 27, 2016 – Work Session Pages 140-142 -November 9, 2016 – Regular Session Pages 143-180 -November 22, 2016 – Work Session Pages 181-218 -December 13, 2016 – Regular Session Pages 219-262 ______

16. COUNCIL COMMENTS

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17. ADJOURNMENT

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Page 4 of 262 ORDINANCE NO. 2016-42

AN ORDINANCE OF THE MONROE COUNTY COUNCIL AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONDS FOR THE PURPOSE OF PROVIDING FUNDS TO ACQUIRE CERTAIN AIRPORT PROPERTY AND PAY THE COSTS OF ISSUANCE OF THE BONDS

WHEREAS, there has been presented to the Monroe County Council (the “Council”), as fiscal body of the County of Monroe, Indiana (the “County”), a proposal for the issuance by the County of its general obligation bonds in an aggregate principal amount not to exceed $1,500,000 (the “Bonds”) for the purpose of paying the cost of acquiring certain property contiguous to the Monroe County Airport for airport purposes (the “Project”), and related and incidental expenses to be incurred in connection therewith and on account of the issuance of the Bonds; and

WHEREAS, it would be of public utility and benefit and in the best interests of the County and its citizens to pay the costs of the Project and incidental expenses in connection therewith and on account of the issuance of the Bonds and to issue the Bonds as negotiable general obligation bonds of the County; and

WHEREAS, the Council deems it advisable to issue the Bonds authorized by this Ordinance and to designate the Bonds as “General Obligation Bonds” in one or more series in an original aggregate principal amount not to exceed One Million Five Hundred Thousand Dollars ($1,500,000) for the purpose of providing for the payment or reimbursement of: (1) all or any portion of the costs of the Project; (2) preliminary expenses related thereto and all incidental expenses incurred in connection therewith (all of which are deemed to be a part of the Project); (3) capitalized interest on the Bonds, if necessary; and (4) the costs of selling and issuing the Bonds; and

WHEREAS, a notice of a hearing on the appropriation of the proceeds of the Bonds (the “Notice of Hearing on Additional Appropriation”) has been duly been given by publication as required by law, and the hearing on such appropriation has been held, at which all taxpayers of the County had an opportunity to appear and express their views as to such appropriation; and

WHEREAS, the original principal amount of the Bonds, together with the outstanding principal amount of previously issued bonds which constitute a debt of the County, on the date of issuance of the Bonds will be no more than two-thirds of one percent (2/3 of 1%) of the total net assessed valuation of the County; and

WHEREAS, the amount of proceeds of the Bonds allocated to pay the costs of the Project, together with estimated investment earnings thereon, does not exceed the cost of the Project as estimated by the Council; and

WHEREAS, the Council now finds that all conditions precedent to the adoption of an ordinance authorizing the issuance of the Bonds have been complied with in accordance with Indiana Code 36-2-6-19, as amended, and other applicable provisions of the Indiana Code (collectively, the “Act”); and

Page 5 of 262 WHEREAS, it is anticipated that the County may advance all or a portion of the cost of the Project prior to the issuance of the Bonds, with such advance to be repaid from proceeds of the Bonds upon the issuance thereof; and

WHEREAS, Section 1.150-2 of the Treasury Regulations on Income Tax (the “Reimbursement Regulations”) specifies conditions under which a reimbursement allocation may be treated as an expenditure of bond proceeds, and the County intends by this Ordinance to qualify amounts advanced by the County to pay the cost of the Project for reimbursement from proceeds of the Bonds in accordance with the requirements of the Reimbursement Regulations.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNTY COUNCIL OF MONROE COUNTY, INDIANA AS FOLLOWS:

Sec. 1. Authorization of Bonds. In order to provide funds to pay the cost of the Project, together with any expenses incidental thereto, and the issuance costs of the Bonds, the County shall borrow money and issue the Bonds as herein authorized. Such incidental expenses shall include, without limitation, all expenses of every kind incurred preliminarily to the funding of the Project and capitalized interest on the Bonds.

Sec. 2. General Terms of Bonds.

(a) In order to procure said loan for such purposes, the Auditor of Monroe County (the “County Auditor”) is hereby authorized and directed to have prepared and to issue and sell negotiable general obligation bonds of the County, in one or more series, in an aggregate principal amount not to exceed One Million Five Hundred Thousand Dollars ($1,500,000), to be designated “General Obligation Bonds, Series 201__,” to be completed with the appropriate year of issuance and an alphabetical designation, if necessary or appropriate. Such Bonds shall be signed in the name of the County by the manual or facsimile signatures of a majority of the Board of Commissioners (the “Commissioners”) and attested by the manual or facsimile signature of the County Auditor, who shall affix the seal of the County to each of the Bonds manually or shall have the seal imprinted or impressed thereon by facsimile or other means. In case any officer whose signature or facsimile signature appears on the Bonds shall cease to be such officer before the delivery of the Bonds, such signature shall nevertheless be valid and sufficient for all purposes as if such officer had remained in office until delivery thereof. The Bonds shall also be authenticated by the manual signature of the Registrar (as hereinafter defined). Subject to the provisions of this Ordinance regarding the registration of the Bonds, the Bonds shall be fully negotiable instruments under the laws of the State of Indiana.

(b) The Bonds are, as to all the principal thereof and interest due thereon, general obligations of the County, payable from ad valorem property taxes on all taxable property within the County. The Bonds may be paid from any revenues legally available to the County, but the County is only obligated to pay the Bonds from the ad valorem property tax.

(c) Subject to Section 6(g) of this Ordinance, the Bonds shall be issued in fully registered form in denominations of Five Thousand Dollars ($5,000) or any integral multiple thereof, shall be lettered and numbered consecutively from R-1 and upward and shall be originally dated as of the date of their issuance. The Bonds shall bear interest payable

Page 6 of 262 semiannually on July 15 and January 15 of each year, beginning on the July 15 or January 15 determined by the County Auditor at the time of sale, at a rate or rates not exceeding six percent (6.00%) per annum (the exact rate or rates to be determined by bidding pursuant to Section 6 hereof). Interest shall be calculated on the basis of a 360-day year comprised of twelve 30-day months. The Bonds shall mature serially on July 15 and January 15, as finally determined by the Commissioners and the County Auditor, upon consultation with Financial Solutions Group, Inc., the municipal advisor to the County (the “Municipal Advisor”), as evidenced by delivery of the executed series of Bonds to the Registrar for authentication, provided that the original aggregate principal amount of all series of Bonds does not exceed the amount authorized above, that the first maturity shall be no earlier than July 15, 2018, and that the final maturity of any series of Bonds shall be no later than January 15, 2030.

(d) All payments of interest on the Bonds shall be paid by check mailed one business day prior to the interest payment date to the registered owners thereof as of the first day of the month in which interest is payable at the addresses as they appear on the registration books kept by the Registrar (the “Registration Record”). All principal payments on the Bonds shall be made upon surrender thereof at the office of the Paying Agent (as hereinafter defined) in any coin or currency of the United States of America, which on the date of such payment shall be legal tender for the payment of public and private debts.

(e) Interest on the Bonds shall be payable from the interest payment date to which interest has been paid next preceding the authentication date thereof, unless such Bonds are authenticated after the first day of the month in which interest is payable and on or before such interest payment date, in which case they shall bear interest from such interest payment date, or, unless authenticated on or before the first day of the month of the first interest payment date, in which case they shall bear interest from the original issue date, until the principal shall be fully paid.

(f) Each Bond shall be transferable or exchangeable only upon the books of the County kept for that purpose by the Registrar, by the registered owner thereof in person, or by his attorney duly authorized in writing, upon surrender of such Bond, together with a written instrument of transfer or exchange satisfactory to the Registrar duly executed by the registered owner or his attorney duly authorized in writing, and thereupon a new fully registered Bond or Bonds in the same aggregate principal amount and of the same maturity shall be executed and delivered in the name of the transferee or transferees or the registered owner, as the case may be, in exchange therefor. The costs of such transfer or exchange shall be borne by the County, except for any tax or governmental charge required to be paid in connection therewith, which shall be payable by the person requesting such transfer or exchange. Except as otherwise described in the Continuing Disclosure Agreement described in Section 12 hereof, the County, the Registrar and the Paying Agent may treat and consider the persons in whose names such Bonds are registered as the absolute owners thereof for all purposes, including for the purpose of receiving payment of, or on account of, the principal thereof and interest due thereon.

(g) In the event any Bond is mutilated, lost, stolen or destroyed, the County may execute and the Registrar may authenticate a new Bond of like date, maturity and denomination as that mutilated, lost, stolen or destroyed, which new Bond shall be marked in a manner to distinguish it from the Bond for which it was issued, provided that, in the case of any

Page 7 of 262 mutilated Bond, such mutilated Bond shall first be surrendered to the Registrar, and, in the case of any lost, stolen or destroyed Bond, there shall be first furnished to the Registrar evidence of such loss, theft or destruction satisfactory to the County and the Registrar, together with indemnity satisfactory to them. In the event any such Bond shall have matured, instead of issuing a duplicate Bond, the County and the Registrar may, upon receiving indemnity satisfactory to them, pay the same without surrender thereof. The County and the Registrar may charge the owner of such Bond with their reasonable fees and expenses in this connection. Any Bond issued pursuant to this subsection shall be deemed an original, substitute contractual obligation of the County, whether or not the lost, stolen or destroyed Bond shall be found at any time, and shall be entitled to all the benefits of this Ordinance, equally and proportionately with any and all other Bonds issued hereunder.

Sec. 3. Terms of Redemption.

(a) The Commissioners and the County Auditor, upon consultation with the Municipal Advisor, may designate maturities of the Bonds (or a portion thereof in integral multiples of $5,000 principal amount each), which shall be subject to optional and/or mandatory sinking fund redemption, and the corresponding redemption dates, amounts and prices. Except as otherwise set forth in this Ordinance, the Commissioners and the County Auditor, upon consultation with the Municipal Advisor, are hereby authorized and directed to determine the terms governing any such redemption.

(b) Notice of redemption shall be given not less than 30 days prior to the date of redemption and shall be mailed by first-class mail or by registered or certified mail to the address of each registered owner of a Bond to be redeemed as shown on the Registration Record 45 days prior to the date fixed for redemption, except to the extent such redemption notice is waived by the registered owners of the Bonds to be redeemed; provided, however, that failure to give such notice by mailing or any defect therein, with respect to any Bond, shall not affect the validity of any proceedings for the redemption of any other Bonds. The notice shall specify the date and place of redemption, the redemption price and the CUSIP numbers of the Bonds called for redemption. The place of redemption may be determined by the County. Interest on the Bonds so called for redemption shall cease on the redemption date fixed in such notice, if sufficient funds are available at the place of redemption to pay the redemption price on the date so named, and thereafter, such Bonds shall no longer be protected by this Ordinance and shall not be deemed to be outstanding hereunder, and the holders thereof shall have the right only to receive the redemption price.

(c) If any Bond is issued as a term bond, the Paying Agent shall credit against the mandatory sinking fund requirement for the Bonds maturing as term bonds and corresponding mandatory sinking fund redemption obligation, in the order determined by the County, any Bonds maturing as term bonds maturing on the same date which have previously been redeemed (otherwise than as a result of a previous mandatory sinking fund redemption requirement) or delivered to the Registrar for cancellation or purchased for cancellation by the Paying Agent and not theretofore applied as a credit against any redemption obligation. Each Bond maturing as a term bond so delivered or canceled shall be credited by the Paying Agent at 100% of the principal amount thereof against the mandatory sinking fund obligation on such mandatory sinking fund date, and any excess of such amount shall be credited on future

Page 8 of 262 redemption obligations, and the principal amount of the Bonds to be redeemed by operation of the mandatory sinking fund requirement shall be accordingly reduced; provided, however, the Paying Agent shall credit only such Bonds maturing as term bonds to the extent received on or before the date 45 days preceding the applicable mandatory sinking fund redemption date.

(d) All Bonds which have been redeemed shall be canceled and shall not be reissued; provided, however, that one or more new registered Bonds shall be issued for the unredeemed portion of any Bond without charge to the holder thereof.

(e) No later than the date fixed for redemption, funds shall be deposited with the Paying Agent to pay, and the Paying Agent is hereby authorized and directed to apply such funds to the payment of, the Bonds or portions thereof called for redemption, including accrued interest thereon to the redemption date. No payment shall be made upon any Bond or portion thereof called for redemption until such Bond shall have been delivered for payment or cancellation or the Registrar shall have received the items required by this Ordinance with respect to any mutilated, lost, stolen or destroyed Bond.

Sec 4. Appointment of Registrar and Paying Agent.

(a) The County Auditor is hereby authorized to serve as, or to appoint a qualified financial institution to serve as, registrar and paying agent for the Bonds (the “Registrar” or the “Paying Agent”). The Registrar is hereby charged with the responsibility of authenticating the Bonds and shall keep and maintain at its corporate trust office books for the registration and transfer of the Bonds. The County Auditor is hereby authorized to enter into such agreements or understandings with such institution as will enable the institution to perform the services required of the Registrar and the Paying Agent. The County Auditor is authorized to pay such fees as the institution may charge for the services it provides as the Registrar and the Paying Agent.

(b) The Registrar and the Paying Agent may at any time resign as Registrar and Paying Agent by giving 30-days’ written notice to the County Auditor and to each registered owner of the Bonds then outstanding, and such resignation will take effect at the end of such 30 days or upon the earlier appointment of a successor Registrar and Paying Agent by the County. Such notice to the County Auditor may be served personally or be sent by first-class or registered mail. The Registrar and Paying Agent may be removed at any time as the Registrar and the Paying Agent by the County, in which event the County may appoint a successor Registrar and Paying Agent. The County shall notify each registered owner of the Bonds then outstanding of the removal of the Registrar and the Paying Agent. Notices to registered owners of the Bonds shall be deemed to be given when mailed by first-class mail to the addresses of such registered owners as they appear on the Registration Record. Any predecessor Registrar and Paying Agent shall deliver all the Bonds, cash and investments in its possession and the Registration Record to the successor Registrar and Paying Agent. At all times, the same entity shall serve as the Registrar and the Paying Agent.

Page 9 of 262 Sec. 5. Form of Bonds.

(a) The form and tenor of the Bonds, shall be substantially as follows, with all blanks to be filled in properly and all necessary additions and deletions to be made prior to delivery thereof:

No. R-__

UNITED STATES OF AMERICA

STATE OF INDIANA

MONROE COUNTY GENERAL OBLIGATION BOND, SERIES 201__

Maturity Interest Original Authentication Date Rate Issue Date Date [CUSIP]

______15, 20______% ______, 201______, 201_

Registered Owner:

Principal Sum: ______Thousand Dollars ($______)

Monroe County, Indiana (the “County”), acting through its Board of Commissioners, for value received, hereby promises to pay to the Registered Owner set forth above, the Principal Sum set forth above on the Maturity Date set forth above, and to pay interest thereon until the Principal Sum shall be fully paid, at the Interest Rate per annum set forth above from the interest payment date to which interest has been paid next preceding the Authentication Date set forth above, unless this Bond is authenticated after the first day of the month in which interest is payable and on or before such interest payment date, in which case it shall bear interest from such interest payment date, or, unless this Bond is authenticated on or before ______1, 201_, in which case it shall bear interest from the Original Issue Date set forth above, which interest is payable semiannually on each July 15 and January 15 of each year, beginning on ______15, 201_. Interest shall be calculated on the basis of a 360-day year comprised of twelve 30-day months.

The principal of this Bond is payable at ______(the “Registrar” or the “Paying Agent”), in ______, Indiana. All payments of interest on this Bond shall be paid by check mailed one business day prior to the interest payment date to the registered owner hereof as of the first day of the month in which interest is payable at the address as it appears on the registration books kept by the Registrar (the “Registration Record”). All payments of principal of and premium, if any, on this Bond shall be made upon surrender thereof at the corporate trust office of the Paying Agent in any coin or currency of the United States of America, which on the dates of such payment shall be legal tender for the payment of public and private debts.

Page 10 of 262 This Bond is one of an authorized issue of General Obligation Bonds, Series 201__ (the “Bonds”), of the County, of like original date, tenor and effect, except as to denomination, numbering, interest rates and dates of maturity, in the total amount of ______Dollars ($______), numbered consecutively from R-1 and upward, issued for the purpose of providing funds for the acquisition of certain equipment and the making of certain renovations and for paying the cost of certain paving projects and the issuance costs of the Bonds, as authorized by Ordinance No. ______, adopted by the County Council of the County on the ____ day of ______, 201_, entitled “An Ordinance of the Monroe County Council authorizing the issuance of General Obligation Bonds for the purpose of providing funds to acquire certain airport property and to pay the costs of issuance of the Bonds” (the “Ordinance”), and in strict compliance with Indiana Code 36-2-6-19, as amended, and other applicable provisions of the Indiana Code, as amended (collectively, the “Act”), in effect on the date of issuance of this Bond. THE OWNER OF THIS BOND, BY THE ACCEPTANCE HEREOF, AGREES TO ALL THE TERMS AND PROVISIONS CONTAINED IN THE ORDINANCE AND THE ACT.

PURSUANT TO THE PROVISIONS OF THE ACT AND THE ORDINANCE, THE PRINCIPAL OF THIS BOND AND ALL OTHER BONDS AND THE INTEREST DUE HEREON AND THEREON ARE PAYABLE AS A GENERAL OBLIGATION OF THE COUNTY, FROM AN AD VALOREM PROPERTY TAX TO BE LEVIED ON ALL TAXABLE PROPERTY WITHIN THE COUNTY.

[The Bonds are not subject to redemption prior to maturity at the option of the County.]

[The Bonds maturing on ______, 20__, are subject to mandatory sinking fund redemption prior to maturity, at a redemption price equal to the principal amount thereof, plus accrued interest, on the dates and in the amounts set forth below:

Date Amount

______, 20__* *Final Maturity.]

[Notice of redemption shall be mailed to the address of the Registered Owner as shown on the Registration Record, as of the date which is 45 days prior to such redemption date, not less than 30 days prior to the date fixed for redemption. The notice shall specify the date and place of redemption and sufficient identification of the Bonds called for redemption. The place of redemption may be determined by the County. Interest on the Bonds so called for redemption shall cease on the redemption date fixed in such notice, if sufficient funds are available at the place of redemption to pay the redemption price on the date so named.]

[The Bonds shall be called for redemption in multiples of $5,000. The Bonds in denominations of more than $5,000 shall be treated as representing the number of Bonds obtained by dividing the denomination of the Bond by $5,000 within a maturity. The Bonds may be redeemed in part. In the event of the redemption of the Bonds in part, upon surrender of the Bond to be redeemed, a new Bond or Bonds in an aggregate principal amount equal to the unredeemed portion of the Bond surrendered shall be issued to the Registered Owner.] 7

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This Bond is subject to defeasance prior to payment as provided in the Ordinance.

If this Bond shall not be presented for payment on the date fixed therefor, the County may deposit in trust with the Paying Agent an amount sufficient to pay such Bond, and thereafter the Registered Owner shall look only to the funds so deposited in trust for payment, and the County shall have no further obligation or liability with respect thereto.

This Bond is transferable or exchangeable only upon the books of the County kept for that purpose at the office of the Registrar by the Registered Owner in person, or by his attorney duly authorized in writing, upon surrender of this Bond, together with a written instrument of transfer or exchange satisfactory to the Registrar duly executed by the Registered Owner or his attorney duly authorized in writing, and thereupon a new fully registered Bond or Bonds in the same aggregate principal amount and of the same maturity shall be executed and delivered in the name of the transferee or transferees or the Registered Owner, as the case may be, in exchange therefor. Except as otherwise provided in the Disclosure Agreement described below, the County, the Registrar and the Paying Agent may treat and consider the person in whose name this Bond is registered as the absolute owner hereof for all purposes, including for the purpose of receiving payment of, or on account of, the principal hereof and interest due hereon.

The Bonds maturing in any one year are issuable only in fully registered form in the denomination of $5,000 or any integral multiple thereof not exceeding the aggregate principal amount of the Bonds maturing in such year.

A Continuing Disclosure Agreement, dated as of the Original Issue Date (the “Disclosure Agreement”), has been executed by the County for the benefit of each registered or beneficial owner of any Bond. A copy of the Disclosure Agreement is available from the County and its terms are incorporated herein by reference. The Disclosure Agreement contains certain covenants of the County to each registered or beneficial owner of any Bond, including a covenant to provide continuing disclosure of certain annual financial information and notices of the occurrence of certain events, if material. By its payment for and acceptance of this Bond, the Registered Owner and any beneficial owner of this Bond assents to the Disclosure Agreement and to the exchange of such payment and acceptance for such covenants.

It is hereby certified and recited that all acts, conditions and things required to be done precedent to and in the execution, issuance and delivery of this Bond have been done and performed in regular and due form as provided by law.

This Bond shall not be valid or become obligatory for any purpose until the Certificate of Authentication hereon shall have been executed by an authorized representative of the Registrar.

IN WITNESS WHEREOF, the Board of Commissioners of the County of Monroe, Indiana, has caused this Bond to be executed in its corporate name and on its behalf by the manual or facsimile signatures of its duly elected, qualified and acting Commissioners, its corporate seal to be hereunto affixed, imprinted or impressed by any means and this Bond to be attested manually or by facsimile by the Auditor of Monroe County.

Page 12 of 262 THE BOARD OF COMMISSIONERS OF THE COUNTY OF MONROE, INDIANA

By: Commissioner

(Seal)

Attest:

______Auditor

REGISTRAR’S CERTIFICATE OF AUTHENTICATION

It is hereby certified that this Bond is one of the General Obligation Bonds, Series 201__, issued and delivered pursuant to the provisions of the Ordinance.

[______AUDITOR, MONROE COUNTY, INDIANA, as Registrar]

[______, as Registrar

By: ______Authorized Representative]

ABBREVIATIONS

The following abbreviations, when used in this Bond, shall be construed as though they were written out in full according to applicable laws or regulations:

TEN COM - as tenants in common TEN ENT - as tenants by the entireties

Page 13 of 262 JT TEN - as joint tenants with right of survivorship and not as tenants in common UNIF TRANS MIN ACT ______Custodian ______(Cust) (Minor) under Uniform Transfers to Minors Act

(State)

Additional abbreviations may also be used, although not contained in the list above.

ASSIGNMENT

For value received, the undersigned hereby sells, assigns and transfers unto ______

______

______(Please print or typewrite name, address and social security or other tax identification number of the assignee and insert number for the first named transferee if held by joint account) this Bond and all rights thereunder and hereby irrevocably constitutes and appoints ______as attorney to transfer this Bond on the Registration Record with full power of substitution in the premises.

Dated: ______

Signature guaranteed by: REGISTERED OWNER:

NOTICE: Signature(s) must be guaranteed by NOTICE: The signature to this assignment must an eligible guarantor institution as defined in correspond with the name as it appears upon the SEC Rule 17Ad-15 (17 CFR 240.17Ad-15) face of this Bond in every particular, without participating in a Securities Transfer alteration or enlargement or any change Association recognized signature guarantee whatever. When assignment is made by a program. guardian, trustee, executor or administrator, an officer of a corporation or anyone in a representative capacity, proof of authority to act must accompany this assignment.

(b) The Bonds may, in compliance with all applicable laws, initially be issued and held in book-entry form on the books of the central depository system, The Depository Trust Company, its successors or any successor central depository system appointed by the County from time to time (the “Clearing Agency”), without physical distribution of Bonds to the purchasers. The following provisions of this Section apply in such event.

Page 14 of 262 (i) One definitive Bond of each maturity shall be delivered to the Clearing Agency (or its agent) and held in its custody. The County, the Registrar and the Paying Agent may, in connection therewith, do or perform or cause to be done or performed any acts or things not adverse to the rights of the holders of the Bonds as are necessary or appropriate to accomplish or recognize such book-entry form Bonds.

(ii) During any time that the Bonds remain and are held in book-entry form on the books of a Clearing Agency: (A) any such Bond may be registered upon the books kept by the Registrar in the name of such Clearing Agency or any nominee thereof, including Cede & Co., as partnership nominee of The Depository Trust Company; (B) except as otherwise described in the Continuing Disclosure Agreement described in Section 12 hereof, the Clearing Agency in whose name such Bond is so registered shall be, and the County, the Registrar and the Paying Agent may deem and treat such Clearing Agency as, the absolute owner and holder of such Bond for all purposes of this Ordinance, including, without limitation, the receiving of payment of the principal of and interest on such Bond, the receiving of notice and the giving of consent; (C) except as otherwise described in the Continuing Disclosure Agreement described in Section 12 hereof, neither the County nor the Registrar or the Paying Agent shall have any responsibility or obligation hereunder to any direct or indirect participant, within the meaning of Section 17A of the Securities Exchange Act of 1934, as amended, of such Clearing Agency or any person on behalf of which, or otherwise with respect to which, any such participant holds any interest in any Bond, including, without limitation, any responsibility or obligation hereunder to maintain accurate records of any interest in any Bond or any responsibility or obligation hereunder with respect to the receiving of payment of principal of or interest or premium, if any, on any Bond, the receiving of notice or the giving of consent; and (D) the Clearing Agency is not required to present any Bond called for partial redemption prior to receiving payment, so long as the Registrar, the Paying Agent and the Clearing Agency have agreed to the method for noting such partial redemption.

(iii) If either the County receives notice from the Clearing Agency which is currently the registered owner of the Bonds to the effect that such Clearing Agency is unable or unwilling to discharge its responsibility as a Clearing Agency for the Bonds or the County elects to discontinue its use of such Clearing Agency as a Clearing Agency for the Bonds, then the County, the Registrar and the Paying Agent each shall do or perform or cause to be done or performed all acts or things, not adverse to the rights of the holders of the Bonds, as are necessary or appropriate to discontinue the use of such Clearing Agency as a Clearing Agency for the Bonds and to transfer the ownership of each of the Bonds to such person or persons, including any other Clearing Agency, as the holders of the Bonds may direct in accordance with this Ordinance. Any expenses of such discontinuance and transfer, including expenses of printing new certificates to evidence the Bonds, shall be paid by the County.

(iv) During any time that the Bonds are held in book-entry form on the books of a Clearing Agency, the Registrar shall be entitled to request and rely upon a certificate or other written representation from the Clearing Agency or any participant or indirect participant with respect to the identity of any beneficial owner of the Bonds as of a record date selected by the Registrar. For purposes of determining whether the consent, advice, direction or demand of a registered owner of a Bond has been obtained, the Registrar shall be entitled to treat the beneficial owners of the Bonds as the Bondholders, and any consent, request, direction,

Page 15 of 262 approval, objection or other instrument of such beneficial owner may be obtained in the fashion described in this Ordinance.

(v) During any time that the Bonds are held in book-entry form on the books of a Clearing Agency, the Commissioners, the County Auditor and/or the Registrar are authorized to execute and deliver a Letter of Representations agreement with the Clearing Agency or a Blanket Issuer Letter of Representations (the “DTC Letter of Representations”), and the provisions of any such DTC Letter of Representations or any successor agreement shall control on the matters set forth therein. The Registrar, by accepting the duties of the Registrar under this Ordinance, agrees that it will (A) undertake the duties of agent required thereby and that those duties to be undertaken by either the agent or the issuer shall be the responsibility of the Registrar, and (B) comply with all requirements of the Clearing Agency, including, without limitation, same day funds settlement payment procedures. Further, during any time that the Bonds are held in book-entry form, the provisions of this Section shall control over conflicting provisions in any other section hereof.

Sec. 6. Sale of Bonds.

(a) The Bonds shall be sold in a competitive sale. The County Auditor shall cause to be published a notice of sale once each week for two consecutive weeks pursuant to Indiana Code 5-3-1-2, as amended. The date fixed for the sale shall not be earlier than 15 days after the first of such publications and not earlier than three days after the second of such publications. The bond sale notice shall state the time and place of sale, the purpose for which the Bonds are being issued, the total amount thereof, the amount and date of each maturity, the maximum rate or rates of interest thereon, their denominations, the time and place of payment, that specifications and information concerning the Bonds are on file in the office of the County Auditor and are available on request, the terms and conditions upon which bids will be received and the sale made and such other information as is required by law or as the County Auditor shall deem necessary, including any terms and conditions of sale which provide an exclusion or exemption from the applicability of all or a portion of the provisions of Rule 15c2-12 of the U.S. Securities and Exchange Commission, as amended (the “Rule”), in which case the County Auditor may set the minimum authorized denomination of the Bonds at $100,000 as contemplated by the Rule.

(b) As an alternative to the publication of a notice of sale, the County Auditor may sell the Bonds through the publication of a notice of intent to sell the Bonds and compliance with related procedures pursuant to Indiana Code 5-1-11-2(b), as amended.

(c) All bids for the Bonds shall be sealed and shall be presented to the County Auditor or on behalf of the County in care of the Municipal Advisor in accordance with the terms set forth in the bond sale notice. Bidders for the Bonds shall be required to name the rate or rates of interest which the Bonds are to bear, which shall be the same for all Bonds maturing on the same date and shall not exceed 6.00% per annum, and such interest rate or rates shall be in multiples of one-eighth or one-hundredth of one per cent. The County Auditor shall award the Bonds to the bidder who offers the lowest interest cost, to be determined by computing the total interest on all the Bonds to their maturities and deducting therefrom the premium bid, if any, or adding thereto the amount of the discount bid, if any. No bid for less than 99.0% of the par value

Page 16 of 262 of the Bonds and accrued interest shall be considered. The County Auditor may require that: (i) all bids shall be accompanied by certified or cashier’s checks payable to the order of Monroe County, Indiana, or a surety bond, in an amount not to exceed one percent of the aggregate principal amount of the Bonds as a guaranty of the performance of said bid, should it be accepted; or (ii) the selected bidder wire an amount not to exceed one percent of the aggregate principal amount of the Bonds to the County within 24 hours after the deadline for the receipt of the bids as a guaranty of the performance of such bidder. In the event no satisfactory bids are received on the day named in the sale notice, the sale may be continued from day to day thereafter for a period of 30 days without readvertisement; provided, however, that if said sale shall be continued, no bid shall be accepted which offers an interest cost which is equal to or higher than the best bid received at the time fixed for sale in the Bond sale notice. The County Auditor shall have full right to reject any and all bids.

(d) After the Bonds have been properly sold and executed, the Treasurer of Monroe County (the “County Treasurer”) shall receive from the purchasers payment for the Bonds and shall provide for delivery of the Bonds to the purchasers.

(e) The County Auditor is hereby authorized and directed to obtain a legal opinion as to the validity of the Bonds from Barnes & Thornburg LLP, bond counsel to the County (“Bond Counsel”), and to furnish such opinion to the purchasers of the Bonds or to cause a copy of said legal opinion to be printed on each Bond. The cost of such opinion shall be paid out of the proceeds of the Bonds.

(f) Notwithstanding the foregoing and if acceptable to the purchasers, the County Auditor, with the advice of the Municipal Advisor and Bond Counsel, may set the minimum authorized denomination of the Bonds at $100,000.

Sec. 7. Use of Bond Proceeds.

(a) Any accrued interest received at the time of delivery of the Bonds and any portion of the proceeds of the Bonds designated to pay capitalized interest on the Bonds shall be applied to payments on the Bonds on the earliest interest payment dates. The remaining proceeds received from the sale of the Bonds shall be deposited in the “Monroe County, Indiana, General Obligation Bond Project Fund” (the “Project Fund”). The proceeds deposited in the Project Fund shall be expended only for the purpose of paying expenses incurred in connection with the Project, together with the expenses incidental thereto, and paying the issuance costs of the Bonds. Any balance remaining in the Project Fund after the completion of the Project, which is not required to meet unpaid obligations incurred in connection therewith and to pay the issuance costs of the Bonds, may be used to pay debt service on the Bonds or otherwise used as permitted by law.

(b) The County hereby declares that it reasonably expects to reimburse any County’s advances to the cost of the Project from proceeds of the Bonds, as anticipated by this Ordinance.

Sec. 8. Defeasance. If: (a) the Bonds or any portion thereof shall have become due and payable in accordance with their terms or shall have been duly called for redemption or

Page 17 of 262 irrevocable instructions to call the Bonds or any portion thereof for redemption have been given and the whole amount of the principal and the interest so due and payable upon such Bonds or any portion thereof then outstanding shall be paid; or (b) (i) cash, or (ii) direct noncallable obligations of (including obligations issued or held in book entry form on the books of) the Department of the Treasury of the United States of America and securities fully and unconditionally guaranteed as to the timely payment of principal and interest by the United States of America, the principal of and the interest on which when due without reinvestment will provide sufficient money, or (iii) any combination of the foregoing, shall be held irrevocably in trust for such purpose and provision shall also be made for paying all fees and expenses for the redemption or payment of the Bonds; then, and in that case, the Bonds or such designated portion thereof shall no longer be deemed outstanding or secured by this Ordinance.

Sec. 9. Tax Covenants. In order to preserve the excludability of the interest on any series of the Bonds from gross income for federal income tax purposes (such series of the Bonds, the “Tax-Exempt Bonds”) and as an inducement to the purchasers of the Tax-Exempt Bonds, the County represents, covenants and agrees that:

(a) The County will not take any action or fail to take any action with respect to the Tax-Exempt Bonds that would result in the loss of the excludability of the interest on the Tax-Exempt Bonds from gross income for federal income tax purposes pursuant to Section 103 of the Internal Revenue Code of 1986, as in effect on the date of issuance of the Tax-Exempt Bonds (the “Code”), including, without limitation, the taking of such action as is necessary to rebate or cause to be rebated arbitrage profits on Tax-Exempt Bond proceeds or other monies treated as Tax-Exempt Bond proceeds to the federal government as provided in Section 148 of the Code, and will set aside such monies, which may be paid from investment income on funds and accounts notwithstanding anything else to the contrary contained herein, in trust for such purposes.

(b) The County will file Form 8038-G, Information Return for Tax-Exempt Governmental Obligations, with the Internal Revenue Service as required by Section 149 of the Code.

(c) The County will not make any investment or do any other act or thing during the period that any Tax-Exempt Bond is outstanding hereunder, which would cause any Tax-Exempt Bond to be an “arbitrage bond” within the meaning of Section 148 of the Code and the regulations applicable thereto as in effect on the date of delivery of the Bonds.

(d) Notwithstanding any other provision of this Ordinance, the foregoing covenants and authorizations (the “Tax Sections”), which are designed to preserve the excludability of the interest on the Tax-Exempt Bonds from gross income for federal income tax purposes (the “Tax Exemption”), need not be complied with to the extent the County receives an opinion of nationally recognized bond counsel to the effect that compliance with such Tax Sections is unnecessary to preserve the Tax Exemption.

Page 18 of 262 Sec. 10. Amendments.

(a) Subject to the terms and provisions contained in this Section, and not otherwise, the owners of not less than sixty-six and two-thirds percent (66-2/3%) in aggregate principal amount of the Bonds then outstanding shall have the right, from time to time, to consent to and approve the adoption by the County of such ordinance or ordinances supplemental hereto as shall be deemed necessary or desirable by the County for the purpose of modifying, altering, amending, adding to or rescinding in any particular any of the terms or provisions contained in this Ordinance or in any supplemental ordinance; provided, however, that nothing herein contained shall permit or be construed as permitting:

(i) An extension of the maturity of the principal of or interest on any Bond, without the consent of the holder of each Bond so affected; or

(ii) A reduction in the principal amount of any Bond or the rate of interest thereon, or a change in the monetary medium in which such amounts are payable, without the consent of the holder of each Bond so affected; or

(iii) A preference or priority of any Bond over any other Bond, without the consent of the holders of all Bonds then outstanding; or

(iv) A reduction in the aggregate principal amount of the Bonds required for consent to such supplemental ordinance, without the consent of the holders of all Bonds then outstanding.

(b) If the County shall desire to obtain any such consent, it shall cause the Registrar to mail a notice, postage prepaid, to the addresses appearing on the Registration Record. Such notice shall briefly set forth the nature of the proposed supplemental ordinance and shall state that a copy thereof is on file at the office of the Registrar for inspection by all owners of the Bonds. The Registrar shall not, however, be subject to any liability to any owners of the Bonds by reason of its failure to mail such notice, and any such failure shall not affect the validity of such supplemental ordinance when consented to and approved as herein provided.

(c) Whenever at any time within one year after the date of the mailing of such notice, the County shall receive any instrument or instruments purporting to be executed by the owners of the Bonds of not less than sixty-six and two-thirds per cent (66-2/3%) in aggregate principal amount of the Bonds then outstanding, which instrument or instruments shall refer to the proposed supplemental ordinance described in such notice and shall contain such owners’ specific consent to and approval of the adoption thereof in substantially the form of the copy thereof referred to in such notice on file with the Registrar, thereupon, but not otherwise, the County may adopt such supplemental ordinance in substantially such form, without liability or responsibility to any owners of the Bonds, whether or not such owners shall have consented thereto.

(d) No owner of any Bond shall have any right to object to the adoption of such supplemental ordinance or to object to any of the terms and provisions contained therein or the operation thereof, or in any manner to question the propriety of the adoption thereof, or to

Page 19 of 262 enjoin or restrain the County or its officers from adopting the same, or from taking any action pursuant to the provisions thereof. Upon the adoption of any supplemental ordinance pursuant to the provisions of this Section, this Ordinance shall be, and shall be deemed, modified and amended in accordance therewith, and the respective rights, duties and obligations under this Ordinance of the County and all owners of Bonds then outstanding shall thereafter be determined, exercised and enforced in accordance with this Ordinance, subject in all respects to such modifications and amendments.

(e) Notwithstanding anything contained in the foregoing provisions of this Ordinance, the rights and obligations of the County and the owners of the Bonds, and the terms and provisions of the Bonds and this Ordinance or any supplemental ordinance, may be modified or altered in any respect with the consent of the County and the consent of the owners of all the Bonds then outstanding.

(f) Without notice to or consent of the owners of the Bonds, the County may, from time to time and at any time, adopt such ordinances supplemental hereto as shall not be inconsistent with the terms and provisions hereof (which supplemental ordinances shall thereafter form a part hereof):

(i) to cure any ambiguity or formal defect or omission in this Ordinance or in any supplemental ordinance; or

(ii) to grant to or confer upon the owners of the Bonds any additional rights, remedies, powers, authority or security that may lawfully be granted to or conferred upon the owners of the Bonds; or

(iii) to procure a rating on the Bonds from a nationally recognized securities rating agency designated in such supplemental ordinance, if such supplemental ordinance will not adversely affect the owners of the Bonds; or

(iv) to obtain or maintain bond insurance with respect to the Bonds; or

(v) to provide for the refunding or advance refunding of the Bonds; or

(vi) to make any other change which, in the determination of the Council in its sole discretion, is not to the prejudice of the owners of the Bonds.

Sec. 11. Official Statement and Continuing Disclosure Agreement.

(a) The distribution of the Preliminary Official Statement related to the Bonds (the “Preliminary Official Statement”) and the final Official Statement related to the Bonds (the “Official Statement”) to be prepared by the Municipal Advisor, on behalf of the County, is hereby authorized and approved, and the Commissioners are authorized and directed to execute the Official Statement on behalf of the County in a form consistent with this Ordinance. The Commissioners or the Auditor is authorized to deem the Preliminary Official Statement as "final" for purposes of the Rule. Notwithstanding the foregoing and if acceptable to the purchasers of the Bonds: (i) the County Auditor, with the advice of the Municipal Advisor and Bond Counsel, may set the minimum authorized denomination of the Bonds at $100,000; and (ii)

Page 20 of 262 the County need not prepare and distribute a Preliminary Official Statement or prepare and execute an Official Statement.

(b) If necessary in order for the purchaser of the Bonds to comply with the Rule, the Commissioners and the Auditor are hereby authorized to execute and deliver, in the name and on behalf of the County, (1) an agreement by the County to comply with the requirements for a continuing disclosure undertaking of the County pursuant to subsection (b)(5) of the Rule, and (2) amendments to such agreement from time to time in accordance with the terms of such agreement (the agreement and any amendments thereto are collectively referred to herein as the “Continuing Disclosure Agreement”). The County hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Agreement. The remedies for any failure of the County to comply with and carry out the provisions of the Continuing Disclosure Agreement shall be as set forth therein.

Sec. 12. Bond Insurance. The Commissioners or the Auditor, with the advice of the Municipal Advisor, are authorized to negotiate with one or more municipal bond insurers for the purpose of qualifying one or more municipal bond insurers to issue an insurance policy guaranteeing the payment of the principal of and interest on the Bonds, when due. In the event the Commissioners or the Auditor have not selected a municipal bond insurer at the time of the sale of the Bonds and the Commissioners or the Auditor, with the advice of the Municipal Advisor, deem it to be beneficial to the County, the Commissioners or the Auditor may authorize any bidder on the Bonds to submit a bid with the requirement that the County purchase an insurance policy to be issued by such an insurer. If a bid is submitted with this requirement, the amount of the premium to be paid by the County for such an insurance policy will be added to the net interest cost of such bidder to determine which bid provides the lowest overall interest cost to the County (consisting of the aggregate of the total interest due on the Bonds and the cost of the premium for such policy and deducting therefrom the premium bid, if any, or adding thereto the discount bid, if any, by such bidder).

Sec. 13. Additional Appropriation of the Proceeds of the Bonds and Ratification of Prior Actions.

(a) There is hereby appropriated a sum not to exceed $1,500,000 out of the proceeds of the Bonds received by the County in connection with the sale of the Bonds, together with any premium paid by the original purchasers of the Bonds and all investment earnings thereon, for the use by the County in paying the cost of the Project, together with any expenses incidental thereto, capitalized interest on the Bonds, if any, and the issuance costs of the Bonds. Such appropriation shall be in addition to all appropriations provided for in the existing budget and levy and shall continue in effect until such amount is expended for the purposes authorized in this Ordinance. A certified copy of this Ordinance, together with such other proceedings and actions as may be necessary, shall be filed by the County Auditor, with the Department of Local Government Finance.

(b) Any and all actions previously taken by any officer or employee of the County in connection with this Ordinance, including the publication of the Notice of Hearing on Additional Appropriation, are hereby approved, ratified and affirmed.

Page 21 of 262 Sec. 14. Bond Anticipation Notes.

(a) The County shall issue, if necessary, bond anticipation notes (the “BANs”) for the purpose of procuring interim financing to pay the cost of the Project and any costs related thereto, and, if deemed appropriate, to pay the costs of issuance of the BANs. The County may issue the BANs in one or more series, in an aggregate principal amount outstanding at any one time not to exceed $1,500,000 to be designated “General Obligation Bond Anticipation Notes, Series 201_,” to be completed with the appropriate year of issuance and an alphabetical designation, if necessary or appropriate. The BANs shall be lettered and numbered consecutively from R-1 and upward, and shall be in authorized denominations of $100,000 or more. The BANs shall be dated as of the date of delivery thereof and shall bear interest at a rate not to exceed 6.00% per annum (the exact rate or rates to be determined through negotiations with the purchasers of the BANs) payable either upon maturity or semiannually on January 15 and July 15, as designated by the County Auditor, with the advice of the Municipal Advisor. Each series of BANs will initially mature no later than five years after their date of delivery, unless determined otherwise by the County Auditor, with the advice of the Municipal Advisor and Bond Counsel. If the initial term of the BANs is less than five years, the BANs are subject to renewal or extension at an interest rate or rates not to exceed 6.00% per annum (the exact rate or rates to be negotiated with the purchaser of the BANs), so long as the term of any renewal does not exceed five years from the date of delivery of the initial BANs. The BANs shall be registered in the name of the purchasers thereof.

(b) The BANs shall be issued pursuant to Indiana Code 5-1-14-5, as amended. The BANs shall be sold at a price not less than 99.0% of the principal amount thereof to a financial institution. The County pledges to the payment of the principal of and interest on the BANs the proceeds from the issuance of the Bonds pursuant to and in the manner prescribed by the Act. The County Auditor is authorized to serve as the Registrar and the Paying Agent for the BANs and is hereby charged with the duties of the Registrar and the Paying Agent for the BANs, including the authentication of the BANs.

(c) If deemed appropriate by the County Auditor, with the advice of the Municipal Advisor, the BANs shall be prepayable by the County, in whole or in part, on or after the date determined to be most appropriate by the County Auditor, with the advice of the Municipal Advisor, upon 15 days’ notice to the owner of the BANs as of the date which is 30 days prior to such prepayment, without any premium, but with accrued interest to the date of prepayment, or upon such shorter notice as may be permitted by the purchaser of the BANs.

(d) The BANs shall be executed in the name of the County by the manual or facsimile signature of a majority of the Commissioners and attested by the manual or facsimile signature of the County Auditor, who shall affix the seal of the County to each of the BANs manually or shall have the seal imprinted or impressed thereon by facsimile or other means. The BANs must be authenticated by the County Auditor, acting as the Registrar.

Sec. 15. Notice of Decision. A notice of the foregoing decision that, to the extent permitted by law, the Council will take all of the necessary steps to issue the Bonds to finance the cost of the Project shall be given in accordance with Indiana Code 6-1.1-20-5, as amended.

Page 22 of 262 Sec. 16. No Conflict. All ordinances, resolutions and orders or parts thereof in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed. After the issuance of the Bonds and so long as any of the Bonds or interest thereon remains unpaid, except as expressly provided herein, this Ordinance shall not be repealed or amended in any respect which will adversely affect the rights of the holders of the Bonds, nor shall the County adopt any law, ordinance or resolution which in any way adversely affects the rights of such holders.

Sec. 17. Severability. If any section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance.

Sec. 18. Holidays, Etc. If the date of making any payment or the last date for the performance of any act or the exercising of any right, as provided in this Ordinance, shall be a legal holiday or a day on which banking institutions in the County or the city in which the Registrar or the Paying Agent is located are typically closed, such payment may be made or act performed or right exercised on the next succeeding day not a legal holiday or a day on which such banking institutions are typically closed, with the same force and effect as if done on the nominal date provided in this Ordinance, and no interest shall accrue for the period after such nominal date.

Sec. 19. Authority to Effectuate this Ordinance. The Commissioners, the County Auditor and the County Treasurer are hereby authorized and directed to take any and all other actions on behalf of the County as may be necessary, appropriate or desirable to carry out the purposes of this Ordinance and the issuance and sale of the Bonds in accordance with the Act, and this Ordinance, including, without limitation, securing, to the extent deemed desirable, with the advice of the Municipal Advisor, a rating on any or all series of the Bonds from one or more national credit rating agencies.

Sec. 20. Effectiveness. This Ordinance shall be in full force and effect from and after its passage.

Page 23 of 262 DULY ADOPTED on this ____ day of ______, 201_, by the County Council of Monroe County, Indiana. MONROE COUNTY COUNCIL

“YEAS” “NAYS”

______Cheryl Munson, President Cheryl Munson, President

______Ryan Cobine, President Pro Tempore Ryan Cobine, President Pro Tempore

______Marty Hawk, Member Marty Hawk, Member

______Lee Jones, Member Lee Jones, Member

______Geoff McKim, Member Geoff McKim, Member

______Eric Spoonmore, Member Eric Spoonmore, Member

______Shelli Yoder, Member Shelli Yoder, Member

ATTEST:

______Therese K. Chambers, Auditor Monroe County, Indiana

DMS BDD 4505788v2

Page 24 of 262 RESOLUTION 2016 – 44B

PART II: APPROVAL OF TAX ABATEMENT FOR (COMPANY)

WHEREAS, notice was published of the passage of Part I of this Resolution and objectors were requested to appear before the Council; and,

WHEREAS, the County Council has reviewed all such objections.

NOW, THEREFORE, the Monroe County Council affirms its decision made in Part I of Resolution 2016 - 44A. This affirmation is subject to an executed Memorandum of Understanding between the Company and County. The County Council authorizes its President to execute a Memorandum of Understanding which is not materially different from the attached Exhibit A. This resolution shall be subject to the provisions of Indiana Code 6-1.1-12.1 et al.

Presented to the County Council of Monroe County, Indiana; read in full and adopted on the 10th day of January, 2016.

* * * * * * *

MONROE COUNTY COUNCIL

“YEAS” “NAYS”

______Cheryl Munson, President Cheryl Munson, President

______Ryan Cobine, President Pro Tempore Ryan Cobine, President Pro Tempore

______Marty Hawk, Member Marty Hawk, Member

______Lee Jones, Member Lee Jones, Member

______Geoff McKim, Member Geoff McKim, Member

______Eric Spoonmore, Member Eric Spoonmore, Member

______Shelli Yoder, Member Shelli Yoder, Member

ATTEST:

______Steve Saulter, Auditor Monroe County, Indiana Page 25 of 262

MONROE COUNTY COUNCIL AGENDA REQUEST

Department: Commissioners

[Note: in 2013 this request will be heard on the second Tuesday of the month. The fourth Tuesday will be a Work Session, unless otherwise advertised.]

Month you wish this Item to be considered: December

Title of Item as it is to appear on Agenda: Contract with the Sheriff’s Department Collective Bargaining Unit What is the purpose of your request, chosen from the following categories? (1) Additional Appropriation; (2) Creation of New Fund; (3) Amend Salary Ordinance; (4) Creation of New Budget Line(s); (5) Appropriation of newly received funds (e.g., grant); (6)Transfer of Funds; (7) Other. Type the Relevant Category Below:

Contact Person for further Information (include phone number and email address):

Jeff Cockerill Please give a thorough narrative explanation of your agenda request; what action are you asking the Council to take, and what is the purpose? This narrative should be restated (cut and paste) on any additional forms regarding this request. NOTE: Council has instructed Staff not to accept requests that lack sufficient narrative explanation.

This contract will be effective January 1, 2017. The main change with this agreement and the previous is the implementation of the Salary study the County Council requested. This change is found on page two of the Agreement. The estimated additional costs for this contract is estimated to be $210,000. The Study is also included.

Requested by Jeff Cockerill Date:

Please use only this form to place an item on the County Council’s Agenda. If the matter is complex, you may wish to consult with a Councilor or the Council Office.

Please fill this form out as a Word document (not in PDF format) and send it as an e-mail attachment. Iif you submit this as an e-mail attachment, there is no need to submit a paper form. Please e-mail to [email protected] and to [email protected].

Contact the Council Office at 349-7312 if you have any questions. Rev: 1-13

Z:\2016\12 December\Regular Session\Sheriff - Agenda_Request-Deputy Contract.doc Page 26 of 262 Merit Deputy Pay Worksheet Range Calcs Low (Base) Mid High 50% (1/2) 25% (1/4) 12.5% (1/8) Deputy $43,498.00 $48,065.29 $52,632.58 $4,567.29 $2,283.65 $1,141.82 Seargeant $49,892.00 LT $53,195.00 Cpt $56,081.00

Proposal Yrs of Service Base 1 year 3 years 8 years 14 years Sgt LT Salary $43,498.00 $45,781.65 $48,065.29 $49,207.11 $50,348.94 $51,771.97 $53,195.00

Cost Comparison based upon 2017 Salary Ordinance

Yrs of service Base 1 year 3 years 8 years 14 years Sgt Lt # of EE 5 7 11 1 4 7 3 Avg Salary* $39,685.00 $41,658.00 $43,693.00 $44,708.00 $45,700.00 $47,373.14 $50,441.00 total Salary $198,425.00 $291,606.00 $480,623.00 $44,708.00 $182,800.00 $331,611.98 $151,323.00

Proposal Cost $217,490.00 $320,471.52 $528,718.19 $49,207.11 $201,395.74 $362,403.77 $159,585.00

Salary Change $19,065.00 $28,865.52 $48,095.19 $4,499.11 $18,595.74 $30,791.79 $8,262.00

Total Salary Change $158,174.35 Cost Change with 42% $224,607.58

* SGT is averaged.

Page 27 of 262 Contract by and Between the Monroe County Commissioners and the Monroe County Sheriff Merit Deputies

ARTICLE I – COMPENSATION

Section 1: Definitions

The parties to this agreement are the merit deputies of the Monroe County Sheriff’s Office (hereinafter “police officers”), additional Monroe County Employees as defined in Monroe County Code 251-2, and the Monroe County Commissioners.

Section 2: Work Schedule

The parties to this contract make the following assumptions concerning the work schedule for police officers of the Monroe County Sheriff’s Office:

1. Police officers work a 6 day on and 3 day off schedule.

2. Eight hours, 15 minutes constitutes a work shift for police officers.

3. Three work shifts are scheduled per day.

4. Police officers assigned as detectives or in administrative assignments work a 5 day on (Monday through Friday) and 2 day off schedule. Eight hours constitutes a work shift for police officers assigned as detectives.

5. The Sheriff may change the work schedule only after giving 30 days written notice to the police officers.

Subsection A: Shift Assignments

1. Between November 1 and November 15 for each year affected by this Agreement, a “bidding season” shall be open for each police officer to submit their first, second and third choice for shift assignment.

2. Shift assignments become effective on the first (1st) day of January of each year of this Agreement following the “bidding season”

3. Shift assignments may be altered based upon the needs of the department for a period not to exceed 90 calendar days each year.

1 Page 28 of 262 Subsection B: Salary

1. The 2017 base salary of all Police Officers employed by the Monroe County Sheriff’s Office subject to this agreement shall be:

Deputies 1Year 3Year 8 Year 14 Year $ 43,489 $ 45,781.65 $48,065.29 49,207.11 $50,348.94

Sergeants Lieutenants $51,771.97 $53,195

2. In 2018, the Collective Bargaining Members will receive pay raises equal to that of general county employees in the event that such a pay raise is given to general county employees.

3. In the event that the County utilizes the pay ranges for general employees in a different manner, either party may request the contract Subsection 2B be reopened for negotiation.

4. In the event that the County utilizes pay ranges for Special Occupation, or otherwise creates different levels of pay for Special Occupations based upon length of service, than this subsection may be reopened for negotiation for the Sergeants’ and Lieutenants’ Salary level.

Section 3: Shift Bonus

Police officers working 2nd Shift, 3rd Shift, or any split shift shall receive shift bonus pay of $80 for Third Shift and $70 For Second Shift per pay period. Police officers working a regularly scheduled split shift (a shift that splits the normal eight hour and fifteen minute shift) shall be paid a shift bonus Shift bonus shall not be paid to an officer on sick leave or administrative/disciplinary leave. Shift bonus' will be paid to officers, whose would have been scheduled to work 2nd Shift, 3rd Shift, or any Split Shift, using any vacation, holiday, and comp time during the pay period.

Section 4: Payroll

Police officers employed by the Monroe County Sheriff shall receive the minimum salary reflective in the Monroe County Compensation Policy. The police officers 2017 salary shall be set in accordance with the Section 2 Subsection B (1).

Subsection A: Pay Limitation for New Police Officers

Probationary police officers shall enter into the Field Training Officer program and will not be eligible for shift pay or special patrol pay. Such probationary period shall end when the officers successfully complete the Field Training Office program.

2 Page 29 of 262

Section 5: Overtime Pay

Subsection A: Straight Time Payments

If the Monroe County Sheriff receives a law enforcement grant which specifically authorizes payment for additional hours worked that exceeds the straight time payment rate set forth above, the police officer may be paid at the higher rate as set forth in the grant. All such payments must come from the grant funds.

Subsection B: Overtime Computation

Police officers who work overtime authorized by the Monroe County Sheriff shall be compensated at one and one-half times their straight time rate for all time worked in the excess of his/or her shift as defined in section 2.

Subsection C: Call Out

Police officers shall be given a minimum credit of three hours for all call outs.

Section 6: Specialty Pay

Subsection A: Field Training Officers

Police officers who are assigned as Field Training Officers will receive instructional pay of $700 per calendar year. Instructional pay shall be paid during the 1st pay period of the following year. Bonus pay shall be pro-rated, based upon months of service, in the event a Police officer was not assigned as a Field Training Officer for an entire calendar year. The number of Field Training Officers shall not exceed 12. The Monroe County Sheriff has sole discretion as to declaration of Field Training Officers.

Subsection B: Bargaining Committee Members

Police officers who are assigned to be members of the bargaining committee will be eligible to accrue up to 10 hours of comp time annually while performing their duties related to the committee.

Subsection C: Training Instructors

Officers who are assigned Training Instructors will receive instructional pay of $500 per calendar year. Additional pay shall be paid during the 1st pay period of the following year. Bonus pay shall be pro‐rated, based upon months of service, in the event 3 Page 30 of 262 an Officer was not designated as a Training Instructor for an entire calendar year. The Monroe County Sheriff has sole discretion as to designation and assignment of Training Instructors.

Subsection D: Specialty Units

Officers who are assigned to a Specialty Unit ( CIRT, Dive, Bicycle, Accident Reconstruction) will receive additional pay of $500 per Specialty up to 2 Specialties per calendar year. Specialty Unit pay shall be paid during the 1st pay period of the following year. Bonus pay shall be pro‐rated, based upon months of service, in the event an Officer was not assigned to a Specialty Unit for an entire calendar year. The Monroe County Sheriff has sole discretion as to designation and assignment of Specialty Unit Members.

Subsection E: Detectives

Officers who are assigned to the Detective Division will receive additional pay of $1,400 per calendar year. Additional pay shall be paid during the 1st pay period of the following year. Additional pay shall be pro‐rated, based upon months of service, in the event an Officer was not assigned as a Detective for an entire calendar year. The Monroe County Sheriff has sole discretion as to designation and assignment of Detectives.

ARTICLE II – CLOTHING ALLOWANCE

Section 1: Annual Allowance

Police Officers shall be paid an allowance for uniforms and equipment related to their job. The uniform allowance payments shall be made in two installments. The first installment of $800 shall be paid the last pay period of January and the second installment of $800 shall be paid the last pay period in July.

Subsection A: New Police Officers

New police officers shall receive the total annual allotment at the start of their employment. They will be eligible to receive the uniform allowance as set forth in Article II Section 1 above at the next schedule installment payment of uniform allowance that occurs after the first employment anniversary date. Any police officer who terminates their employment, or is terminated by the Sheriff or the Sheriff’s Merit board, with one year or less of continuous service, shall return all uniforms and equipment provided by

4 Page 31 of 262 the Monroe County Sheriff or repay the value of the clothing and equipment provided by the Monroe County Sheriff.

Subsection B: Uniform Allowance Payments

Uniform allowance payments are prepayment for uniform necessities covering a period of six months each. Police officers shall return to the County a prorated portion of their clothing allowance received upon their termination of employment. Uniform allowance payments shall be prorated on a monthly basis for the purpose of computation of repayment upon termination.

ARTICLE III – BENEFIT DAYS

Section 1: Paid Vacations

Police Officers are entitled to vacations with regular pay according to the following schedule:

First full year of employment – after 6 months 5 days

Beginning at the end of the first full year until the end of the fifth year (the 10 days will be prorated for the period between the end of the first full year of employment and January 1st of the subsequent year.) 10 days

Beginning of the sixth year until the end of the tenth year 15 days

Beginning of the eleventh year until the end of fifteenth year 20 days

Beginning of sixteenth year until termination of employment 25 days

Subsection A: Accrual

Vacations are to be scheduled on a calendar year basis. A police officer will be eligible for an increase in vacation days in the same manner as other Sheriff Department employees.

Subsection B: Scheduling

Vacation requests shall be considered and assigned on a seniority basis with senior police officers having first priority. In order to be eligible for seniority vacation preferences, a police officer must submit their request to the Sheriff, Chief Deputy, or Shift Commander by January 31 of the year in which the vacation is to be scheduled. Scheduling of vacation requests received after January 31 deadline will be processed on a first come, first serve basis.

5 Page 32 of 262 Subsection C: Vacation Accrual During Leave of Absence

During a leave of absence, vacation time will not accrue.

Subsection D: Vacation Carry-Over and Illness During Vacation

With written permission from the Sheriff, a maximum of ten vacation days may be carried over into the next calendar year or may be converted into sick days. If a police officer is ill for three or more days during a scheduled vacation, the time may be recognized as sick leave and the vacation days may be rescheduled.

Subsection E: Vacation Pay Allocation at Termination of Employment

Terminal vacation pay will be granted for vacation allowances earned but not yet taken, provided the police officer leaves in good standing and meets termination requirements of two weeks notice before leaving employment.

Subsection F: Early Vacation Pay

Vacation pay may be given to a police officer before the start of vacation if requested. A written request must be submitted to the Monroe County Auditor’s Office four weeks in advance.

Subsection G: Effect of Prior Service

Police officers shall receive credit for prior years of employment as Monroe County Deputies in the computation of vacation eligibility. However, for all police officers re-hired after January 1, 2001, no credit shall be given for any time which preceded an interruption of service exceeding one year.

Section 2: Paid Holidays

All police officers shall receive, on January 1st, an annual allowance of 16 days off with pay as compensation for working on county and legal holidays. These days off shall be scheduled with the permission of the Sheriff and may be taken in full or ½ day increments. Two days prior notice to the Sheriff or his designee is required before taking such days. New hires shall have the number of holidays pro-rated based on their date of employment. Police officers shall have the number of holidays pro-rated upon termination based on their termination date.

Section 3: Paid Sick Leave

Police officers shall receive one paid day per month sick leave. Unused sick days shall accumulate. To be eligible for sick leave, a police officer must call in to report the sickness or injury at least two hours prior to the beginning of the police officer’s normal shift.

6 Page 33 of 262 Subsection A: Conversion of Sick Days

Police officers may convert four sick days per year to personal business days. Personal business days must be requested and approved forty-eight hours in advance of the beginning of the police officer’s regular shift, except in emergency situations. Personal business days may not be carried over from year to year.

Subsection B: Work Related Injury or Illness

Police officers with a job related sickness or injury shall be entitled to receive full compensation pending a doctor’s release to return to work or eligibility for disability pension subject to the following:’

1. Payment of the police officer’s salary is to be based on a 2/3 wage contribution from Worker’s Compensation Insurance and a 1//3 contribution from the County.

2. A police officer’s job-related sickness or injury shall not be deducted from the police officer’s accumulated sick days, but will require certification from a doctor.

3. The provision applies only to the period when the police officer is receiving Worker’s Compensation benefits and is unable to work

Subsection C: Paid Sick Leave Allocation at Termination of Employment

After July 1st of 2013, Any police officer shall receive sick leave pay upon termination of employment in accordance with the schedule below for sick leave allowances earned but not yet taken. For police officers with 10 years of Monroe County Service but less than 20 years of service. 20% of the sick time earned but not taken for up to 480 hours. For police officers with over 20 years of service. 40% of the sick time earned buy not taken up to 480 hours.

For example a 10 year and one day police officer who earns $20 an hour retires with 1000 hours of sick leave allowances earned but not taken. That officer will be entitled to 20% of $9600 (20 an hour and 480 hours) or $1,920. If the same officer had 20 year and one day of service as a police officer with the Monroe County Sheriff’s Department, that officer will be entitled to 40% of $9600, or $3840.

The County reserves the right to switch to a paid time off system for its benefits. If this occur than the rights bestowed on the police officers shall terminate, and the paid time off system for all county employees shall govern this issue.

7 Page 34 of 262 ARTICLE IV – OTHER BENEFITS

Section 1: Insurance

Police officers shall receive any medical, dental and life insurance which are available to regular county employees. Two members of the bargaining unit may serve on any county human resource committee as voting members.

Section 2: Worker’s Compensation

The County shall carry Worker’s Compensation for all employees in the bargaining unit as required by law.

Section 3: Death Benefits

A police officer shall be eligible for death benefits as set forth by Indiana law and Sheriff’s Office benefits.

Section 4: Retirement Benefits

Retirement benefits will follow guidelines set forth by the Indiana Statute. The maximum monthly pension for a police officer who retires, will be increased by no more or no less than two percent (2%) of that average monthly wage for each year of service over twenty (20) years to a maximum of seventy-four percent (74%) of that average monthly wage plus twenty dollars ($20)

Subsection A: County Health Clinic Access

Any employee subject to this agreement who are at least fifty-five (55) years of age and have been employed as a police officer for at least twenty (20) years, as well as having retired in good standing with the Sheriff’s Office, may request access to the County Health Clinic. Such access shall only be denied in the event the Health Clinic is no longer able to handle additional clients. Such determination will lie solely with the Administrator of the Health Clinic. The employees’ access to the County Health Clinic Access will be at the same charge as part-time employees.

Subsection B: Retirement Age

Police officers who are at least 55 years of age and have been employed as a Police officer for the minimum amount of years to receive earned benefits are eligible to retire and collect the earned benefits.

Section C: Deferred Retirement Option Plan

The Retirement benefits plan will include a Deferred Retirement Option Plan in compliance with Indiana statute.

8 Page 35 of 262 ARTICLE V – MONROE COUNTY PERSONNEL POLICE-SAME

Unless specifically addressed by the Merit Board, police officers will be subject to the Monroe County Personnel Policy.

ARTICLE VI – SAVING CLAUSE

In the event any article, section or portion of this Agreement should be held invalid and unenforceable by any court of competent jurisdiction, such decision shall apply only to the specific article, section or portion thereof specifically specified in the Court’s decision; and upon issuance of such a decision, the employer and the Fraternal Order of Police agree to attempt to negotiate a substitute for the invalidated article, section or portion thereof.

The Monroe County Sheriff and the Sheriff’s Merit Board are not parties to the Contract. Pursuant to Indiana law, provisions such as hours of work, work schedules, overtime lists, layoffs and union security are subject to change without notice by the Sheriff or the Merit Board. Should the Sheriff or the Merit Board take actions that materially alter the terms of this Contract, the parties agree to attempt to negotiate a substitute for the invalid article, section or portion thereof.

ARTICLE VII – EFFECTIVE DATE AND TERMINATION DATE OF CONTRACT

Section 1: Duration of Agreement

This agreement shall be effective on January 1, 2017, and shall remain in full force and effect until December 31, 2018.

Section 2: Extension of Contract

The parties that this agreement may only be extended by written document executed by representatives of the Monroe County police officers, Monroe County Commissioners and the Monroe County Council.

9 Page 36 of 262

Commissioners of Monroe County, Indiana

“Ayes” “Nays”

______Patrick Stoffers, President Patrick Stoffers, President

______Julie Thomas, Vice President Julie Thomas, Vice President

______Iris F. Kiesling Iris F. Kiesling

ATTEST: Passed on ______day of ______, 20_____.

______Therese Chambers, Monroe County Auditor

10 Page 37 of 262

Monroe County Council

“Ayes” “Nays”

______Cheryl Munson, President Cheryl Munson, President

______Shelli Yoder Shelli Yoder

______Geoff Mckim Geoff McKim

______Marty Hawk Marty Hawk

______Ryan Cobine Ryan Cobine

______Elizabeth Lee Jones Elizabeth Lee Jones

______Eric Spoonmoore Eric Spoonmore

ATTEST: Passed on ______day of ______, 20_____.

______Therese Chambers, Monroe County Auditor

11 Page 38 of 262

MONROE COUNTY SHERIFF

______Brad Swain

MERIT DEPUTY REPRESENTATIVES

______Representative Representative

12 Page 39 of 262

Waggoner ● Irwin ● Scheele & Associates INC

MEMORANDUM

DATE: September 14, 2016

TO: Monroe County Council

FROM: Kent Irwin and Lori Seelen

SUBJECT: Sheriff Compensation Study

In June 2016 Monroe County engaged Waggoner, Irwin, Scheele & Associates Inc. to conduct a comparative external salary and benefits study of Sheriffs’ and Police Departments. WIS Consultants reviewed comparative data including: staffing, salaries, benefits, leave time, technical/specialty pay, longevity pay, shift differentials, take-home vehicles, and health insurance costs.

Information was gathered from the following Counties and Cities with comparable demographics based on population, neighboring counties, and City and County entities having major universities and colleges:

 Allen County  Madison County  Bartholomew County  Morgan County  Brown County  Owen County  Clark County  Tippecanoe County  Delaware County  Vanderburgh County  Greene County  Vigo County  Hamilton County  Hendricks County  City of Bloomington  Johnson County  City of Lafayette  LaPorte County  City of Muncie  Lawrence County  City of Terre Haute

EXTERNAL SALARY AND BENEFITS ANALYSIS

An external salary and benefits survey was conducted. Information was obtained through 2016 salary ordinances, the 2016 Indiana Sheriffs’ Association Salary Survey, Association of Indiana Counties’ 2016 County Factbook, Human Resources Departments, and Sheriff/Police administrative staff members.

Page 40 of 262 Staffing Comparison

The following table shows the County total population as reported by the Indiana Sheriffs’ Association, and the City total population as reported by www.stats.indiana.edu for 2015, along with the number of full-time Merit Officers, and the number of Non-Incorporated county residents per full-time Merit Officer.

Incorporated Non-Incorporated Number of Number of Non- Total County Municipal County Full-time Incorporated Residents County Population Population Population Merit Officers per Full-time Officer Monroe County 141,888 84,067 57,821 36 1,606.14 Population 100,000 and above Allen County 363,014 260,326 102,688 125 821.50 Hamilton County 296,693 236,464 60,229 61 987.36 Vanderburgh County 181,398 119,943 61,455 111 553.65 Tippecanoe County 180,174 71,111 109,063 51 2,138.49 Hendricks County 153,879 81,651 72,228 47 1,536.77 Johnson County 145,535 80,184 65,351 56 1,166.98 Madison County 130,482 55,305 75,177 47 1,599.51 Delaware County 117,484 81,318 36,166 41 882.10 Clark County 112,938 46,960 65,978 32 2,061.81 LaPorte County 111,281 53,375 57,906 60 965.10 Vigo County 108,291 60,825 47,466 39 1,217.08 Population 99,999 and below Bartholomew County 79,587 46,690 32,897 39 843.51 Morgan County 69,782 11,690 58,092 27 2,151.56 Lawrence County 45,844 13,347 32,497 26 1,249.89 Greene County 32,781 7,620 25,161 12 2,096.75 Owen County 21,201 2,271 18,930 14 1,352.14 Brown County 15,023 1,077 13,946 12 1,162.17 Cities Number of Number of Incorporated residents Total City Full-time per Full-time Police Population Merit Officers Officers City of Bloomington 84,067 96 875.7 City of Lafayette 71,111 133 534.67 City of Muncie 70,087 105 667.5 City of Terre Haute 60,825 125 486.6

Counties with a population of over 100,000 have an average of 58 full-time Merit Officers. Monroe County is in the category of population over 100,000 and has 36 full-time Merit Officers which is below the average. Counties with a population of less than 99,999 have an average of 21.7 full-time Merit Officers. The four cities with major universities and colleges included in the study all fall in the under 99,999 population range; however, have a larger average at 114.8 full- time Merit Officers.

Page 41 of 262

Salary Comparison

The 2016 base salary of Deputies, Sergeants, Lieutenants, and Captains is specified in the table below. In requesting the base salary for the Captain, several entities reported that Chief Deputy was used instead of Captain; the survey requested the salary of the Captain specifically, but substituted for Chief Deputy where applicable.

2016 Annual Base Salaries

Captain or County Deputy Sergeant Lieutenant Chief Deputy Monroe County $39,382 $42,253 $47,913 $54,381 Population 100,000 and above Allen County $46,576 $52,077 $53,230 $57,058 Hamilton County $48,432 $65,196 $76,969 $81,096 Vanderburgh County $47,014 $58,533 $66,299 $73,767 Tippecanoe County $46,620 $59,419 $62,033 $64,620 Hendricks County* $46,360 $59,109 $62,586 $66,063 Johnson County $46,886 $48,884 $52,457 $65,316 Madison County $39,741 $43,141 $44,841 $46,541 Delaware County $41,817 $47,011 $48,699 $49,733 Clark County* $39,223 $51,892 $54,158 $55,393 LaPorte County $45,790 $52,830 $54,127 $60,830 Vigo County $44,213 $45,713 $47,713 $50,713 Population 99,999 and below Bartholomew County* $44,803 $54,164 $58,972 $61,921 Morgan County $43,930 $45,781 $45,989 $46,197 Lawrence County $38,391 $38,891 $39,391 $41,391 Greene County $32,637 $33,852 $33,852 $37,011 Owen County $33,925 $34,424 $35,173 $36,171 Brown County $37,154 $40,743 N/A $43,204 Cities City of Bloomington $51,238 $61,915 $63,311 $65,300 City of Lafayette $51,377 $62,862 $65,988 $69,271 City of Muncie $44,867 $47,967 $50,367 $52,367 City of Terre Haute $46,589 $50,968 $53,018 $55,440 * Average salary used

The base salary of a non-probationary Deputy in Monroe County of $39,382 is lower than all other counties in their population range except Clark County at $39,223. Monroe County’s base salary for Sergeant of $42,253 is lower than those salaries of all other counties within their population grouping. The base salary of a Lieutenant at $47,913 is higher than Madison County at $44,841, and Vigo County at $47,713. The Captain/Chief Deputy base salary is higher than

Page 42 of 262 Madison County at $46,541, Delaware County at $49,733, and Vigo County at $50,713.

Monroe County’s Sheriff Department salaries fall below the external averages for all base salaries collected.

Captain or Deputy Sergeant Lieutenant Chief Deputy Monroe County $39,382 $42,253 $47,913 $54,381 Total Average $43,498 $49,892 $53,195 $56,081

Supplemental Pay

Supplemental pay provided to Monroe County Merit Officers includes longevity, technical pay, shift differential pay, and take home vehicles. The table below shows additional comparative compensation provided by other departments.

Take Home County Longevity Technical Pay Shift Differential Pay Vehicle Maximum After 3 After 7 After 11 amount of years years years Longevity Yes/No Type Amount Yes/No Amount Yes/No Monroe County $400 $600 $800 $2,300 Yes 4 types $500 - $700/year Yes $58/pay period Yes Population 100,000 and above 6% 2nd shift Allen County $0 $0 $0 $0 Yes 11 types $18 - $45 per pay Yes 10% 3rd shift Yes Hamilton County $0 $0 $0 $0 Yes Specialty Assignment $750.00 yes $0.50 per hour Yes Vanderburgh County $0 $0 $0 $0 Yes Education Incentive $1,500.00 yes 3.5% per shift Yes Tippecanoe County $0 $0 $0 $0 Yes 11 types $1,500.00 No N/A Yes Hendricks County $0 $0 $0 $0 No N/A N/A No N/A Yes Johnson County $0 $0 $0 $0 Yes Spec Teams $1,000.00 Yes $1200 annually Yes Madison County $600 $1,400 $2,200 $6,000 Yes 5 types $2,000 - $12,000 Yes 2nd shift +.50 /hour; Yes 3rd shift + .75 /hour Delaware County $0 $0 $0 $0 No N/A N/A No N/A Yes Clark County $0 $0 $0 $0 Did not respond Yes La Porte County $0 $0 $0 $0 No N/A N/A Yes 2nd shift $75 per shift; Yes 3rd shift $108 per shift Vigo County $275 $1,375 $2,475 $4,400 Yes K-9 $566/year No N/A Yes Population 99,999 and below 2nd shift 5% Bartholomew County $600 $1,400 $2,200 No Max Yes Specialty Assignment $500 - $1000 Yes 3rd shift 10% Yes Morgan County $450 $1,050 $1,650 $3,000 No N/A N/A No N/A Yes Lawrence County $0 $0 $0 $0 No N/A N/A No N/A Yes Greene County $400 $600 $800 $1,000 No N/A N/A No N/A Yes 2nd shift +.40 per hour; Owen County $1,477 $3,432 $5,408 $19,718 Yes Training & certifications $229 - $1144 Yes 3rd shift + .20 per hour Yes Brown County $300 $700 $1,100 No Max No N/A N/A No N/A Yes Cities 2nd shift $832 annually; City of Bloomington $300 $700 $1,100 No Max Yes 18 types $500 - $1600 per type Yes 3rd shift $1040 annually No $500 per specialty City of Lafayette $0 $0 $0 $0 Yes 15 types $1000 maximum No N/A Yes 2nd shift $350 annually; City of Muncie $0 $832 $1,456 $2,288 Yes 4 types $410 - $905 annually Yes 3rd shift $550 annually Yes 2nd shift $750 annually; City of Terre Haute $1,258 $2,935 $4,612 $8,386 No N/A N/A Yes 3rd shift $1000 annually Yes

Page 43 of 262 While some counties reported that they do not offer longevity pay, it however, is noted that those counties utilize a pay matrix schedule which provides a yearly percentage pay adjustment to the base salary based on “years of service” which can be interpreted to be a “longevity or seniority” increment.

Technical/Specialty pay includes: FTO, Training, CIRT, Dive/Rescue, K-9, assignment on a specialty team, obtaining of a higher education degree, and other certifications.

While all counties and cities surveyed responded “Yes” to offering take home vehicles, some entities only offer it to certain ranks, or after a specified amount of years of service. There is also an array of stipulations placed on take home vehicles such as the vehicle is for commuting to and from work only, can only be used for incidental commuting errands, or cannot leave the county.

Retirement/Pension Contribution

In 2015, Monroe County contributed a total of $316,739.00 into the Sheriff’s Retirement Plan which equals $8,798.30 per each of the 36 full-time Officers. The employees’ contributions totaled $52,947.61, or $1,470.75 per full-time Officer.

In 2015, Monroe County contributed a total of $2,846,105.80 into the Public Employment Retirement Fund which equals $3,920.26 per each of the County’s 726 employees.

Page 44 of 262

Leave Time Comparison

Many different types of paid and unpaid leave are provided by public sector employers to their full-time employees. This survey focuses on annual paid vacation leave, paid sick days, paid personal days, and paid holidays.

County Vacation Leave Sick Leave Personal Leave Holidays Maximum Maximum Maximum Maximum Maximum Number of Number of Maximum Number of Sick Number of Number of Number of Vacation Vacation days Number of Sick days Personal Personal days Paid Holidays days/annually Accrued/Capped days/annually Accrued/Capped days/annually Accrued/Capped annually Monroe County 25 10 12 Unlimited 4 0 16 Population 100,000 and above 15 first yr +1 per Allen County yr no cap 0 5 10 0 0 13 Hamilton County 30 0 12 450 hours 2 0 12-14 Vanderburgh County 30 0 9 unlimited 6 0 14 Tippecanoe County 25 0 90 0 0 0 13-14 Hendricks County 24 15 12 45 3 0 12-14 Johnson County 25 0 3 30 3 30 16-17 Madison County 25 0 5 0 2 0 14 Delaware County 5 30 30 30 0 0 13 Clark County 20 5 8 60 3 0 12-14 LaPorte County 30 0 12 months 1 year 0 0 13-15 Vigo County 20 10 12 90 0 0 13-16 Population 99,999 and below Bartholomew County 25 0 6 Unlimited 6 0 14 Morgan County 23 0 6 30 3 0 13-14 Lawrence County 20 0 6 90 1 0 15 Greene County 20 0 48 hours 240 hours 0 0 14 Owen County 20 40 5 10 0 0 14 Brown County 25 0 6 Unlimited 6 0 16-17 Cities City of Bloomington 50 0 Unlimited 0 0 0 12-15 City of Lafayette 30 0 90 180 60 hours 0 12-15 City of Muncie 35 0 5 0 0 0 14 City of Terre Haute 30 30 30 18 4 0 15-16

On average, the maximum number of vacation days earned in one year by Merit Officers is 25, with the majority of departments responding between 20 and 30. Monroe County allows a maximum number of 25 annual vacation days, and allows 10 vacation days to be carried over. By comparison, 15 of the 22 respondents answered there is no accrual of vacation days.

The range of maximum number of sick days received annually by Merit Officers varied from 48 hours to 12 months with the average being 34 days. The City of Bloomington offers an unlimited number of sick days per year to their Police Officers with no carry over. Monroe County and three other counties allow an unlimited number of sick days to accrue.

The range of maximum number of personal days received annually by Merit Officers varied from 0 to 6 days. Nine of the entities reported personal days are not given. Only Johnson County reported that Merit Officers are able to accrue personal days (30) while every other entity including Monroe County reported there is no carryover of personal days from one year to the next.

Page 45 of 262

Medical Insurance Contributions

Health insurance contributions by the employer and employee are displayed in the following charts. It is noted that several factors such as the number of plans offered, deductible amount, wellness programs, and self-funded insurance options impact the monthly costs.

Health Insurance Employer Monthly Contributions Range Monroe County Range: $425.47 - $1,275.92 Population 100,000 and above Range: $425.00 - $2,534.44 Total Survey Range: $129.34 - $3,333.94

Health Insurance Employer Monthly Contributions Average Monroe County Average: $910.77 Population 100,000 and above Average: $1,237.78 Total Survey Average: $1,163.88

Health Insurance Employee Monthly Contributions Range Monroe County Range: $39.78 - $429.11 Population 100,000 and above Range: $2.50 - $454.28 Total Survey Range: $2.50 - $1,248.23

Health Insurance Employee Monthly Contributions Average Monroe County Average: $207.29 Population 100,000 and above Average: $151.40 Total Survey Average: $192.48

Page 46 of 262 Family $194.55 $1,896.59 $1,219.00 $2,494.27 $1,851.34 $1,827.80 $2,054.75 $1,483.17 $1297 -$1494 $1297 Plan 1: 2534.52 2534.52 Plan1: 2125.22 Plan2: 2529.70 Plan1: 2343.44 Plan2: 1232.68 Plan1: 1714.53 Plan2: 1325.94 Plan1: 1434.45 Plan2: 1425.17 Plan1: 1475.17 Plan2: 1097.82 Plan1: 1103.21 Plan2: Plan 1: $1275.92 Plan1: $1231.51 Plan2: $1214.37 Plan3: plan 1: $1442.96 $1442.96 plan1: $1676.62 Plan2: $1557.75 Plan1: $1434.97 Plan2: $781.40 $194.55 $876.39 Children $1,257.22 $2,494.27 $1,111.17 $1,148.90 $1,225.83 Employee &Employee $1297 -$1494 $1297 Plan 1: 917.70 917.70 Plan1: Plan 1: 955.96 955.96 Plan1: 985.96 Plan2: 823.28 Plan1: 827.40 Plan2: Plan 1: $873.58 Plan1: $843.15 Plan2: $842.56 Plan3: 2534.52 Plan1: 2125.22 Plan2: 1581.74 Plan1: 1544.90 Plan2: 1133.90 Plan1: 1133.90 Plan2: 1158.75 Plan2: $899.04 plan1: $940.61 Plan2: Plan 2: $1048.26 Plan2: $1020.69 Plan1: Cities Did not respondnotDid respondnotDid Spouse $854.40 $194.55 $1,389.55 $1,283.17 $1,380.17 $1,662.85 $1,238.29 $1,140.90 Population 99,999 and below and 99,999 Population Population 100,000 and above and 100,000 Population -$1085 $944 Employee &Employee Plan 2: 993.12 Plan2: 705.74 Plan1: 709.20 Plan2: Employer Monthly Contribution Monthly Employer Plan 2: $990.65 Plan2: Plan 1: 2534.52 2534.52 Plan1: 2125.22 Plan2: 1674.66 Plan1: 1540.82 Plan2: 1578.39 Plan1: 1361.74 Plan2: 1070.45 Plan1: 1042.34 Plan1: 1092.34 Plan2: Plan 1: $1145.49 Plan1: $1105.63 Plan2: $1104.88 Plan3: $1015.79 plan1: $1172.91 Plan2: $1074.09 Plan1: Insurance process outsourced to Integrityto outsourcedprocessInsuranceHR Single $669.40 $425.00 $831.42 $637.54 $129.34 $641.73 $711.33 $518.59 $480 -$553 $480 Plan 1: 949.63 949.63 Plan1: 790.04 Plan2: 791.48 Plan1: 831.44 Plan2: 635.12 Plan1: 635.12 Plan2: 509.96 Plan1: 551.69 Plan2: 516.22 Plan1: 546.22 Plan2: 392.07 Plan1: 393.99 Plan2: Plan 1: $441.18 Plan1: $425.54 Plan2: $425.47 Plan3: $509.36 Plan1: $599.36 Plan2: $537.03 Plan1: $495.32 Plan2: Health Insurance Insurance Health Family $334.69 $180.00 $300.00 $180.00 $370.39 $1,248.23 Plan 1: 252. 252. Plan1: Plan 2: 25.66 Plan2: $480. Plan2: Plan 1:281.58 Plan1:281.58 $5.00 -$85.32 $5.00 Plan 1: 270.05 270.05 Plan1: 162.50 Plan2: 232.82 Plan1: 419.08 Plan2: 454.28 Plan1: 156.56 Plan2: 331.48 Plan1: 260.00 Plan1: 250.00 Plan2: 467.44 Plan1: 517.44 Plan2: 367.22 Plan1: 470.50 Plan2: Plan 1: $114.96 Plan1: $307.87 Plan2: $429.11 Plan3: $331.02 Plan1: $428.17 Plan2: $394.58 Plan2: $80.00 $204.66 $300.00 $508.06 $150.00 $219.11 Children Plan 2: 82.9 Plan2: Plan 1: $110 $110 Plan1: $100 Plan2: $314 Plan2: Plan 2: 17.80 Plan2: Employee &Employee 46.06 Plan1: $165. Plan1: Plan 1: $78.72 Plan1: -$85.32 $5.00 270.05 Plan1: 162.50 Plan2: 323.48 Plan1: 123.42 Plan2: 229.42 Plan1: 305.04 Plan1: 335.04 Plan2: 236.40 Plan1: 302.46 Plan2: Plan 2: $210.80 Plan2: $293.78 Plan3: $208.07 Plan1: $369.56 Plan2: $158.56 Plan1: $222.16 Plan2: Cities Did not respondnotDid respondnotDid Spouse $226.21 $110.00 $200.00 $635.18 $150.00 $285.22 Plan 1: $174 $174 Plan1: $330 Plan2: Population 99,999 and below and 99,999 Population Employee &Employee 20.97 Plan2: 275.8 Plan1: Population 100,000 and above and 100,000 Population $5.00 -$60.00 $5.00 396.15 Plan2: Plan 1: 270.05 270.05 Plan1: 162.50 Plan2: 167.30 Plan1: 301.14 Plan2: 345.71 Plan1: 129.06 Plan2: 267.71 Plan1: 311.96 Plan1: 361.96 Plan2: 352.86 Plan2: Plan 1: $103.20 Plan1: $276.38 Plan2: $385.23 Plan3: $232.45 Plan1: $150.00 Plan1: $140.00 Plan2: $232.44 Plan1: $325.76 Plan2: Employee Monthly Contribution Monthly Employee Insurance process outsourced to Integrityto outsourcedprocessInsuranceHR Single $50.00 $50.00 $34.86 $60.00 $100.02 $129.65 Plan 1: $87. $87. Plan1: Plan 2: 9.87 Plan2: Plan 2: $165 Plan2: Plan 1: 32.04 32.04 Plan1: 72.08 Plan2: 93.60 Plan2: Plan1: 171.16 171.16 Plan1: $2.50 -$32.54 $2.50 Plan 1: $39.78 Plan1: 107.25 Plan2: 205.78 Plan1: 127.49 Plan1: $90.00 Plan1: $80.00 Plan2: 164.46 Plan1: 194.46 Plan2: 131.31 Plan1: 168.04 Plan2: $64.12 Plan1: $89.88 Plan2: Plan 2: $106.90 Plan2: $148.33 Plan3: $116.23 Plan1: $161.71 Plan2: County VigoCounty Clark CountyClark AllenCounty OwenCounty Brown County Brown CityofMuncie $5.00 $10.00 $7.00 $20.00 $724.12 $1,148.24 $1,451.24 $3,333.94 Morgan County Morgan GreeneCounty Monroe County Monroe JohnsonCounty PorteCounty La Madison County Madison CityofLafayette HamiltonCounty DelawareCounty CountyLawrence HendricksCounty CityHaute ofTerre TippecanoeCounty CityofBloomington VanderburghCounty BartholomewCounty

Page 47 of 262 Vision Insurance Employee Monthly Contribution Employer Monthly Contribution Employee Employee Employee Employee & County Single & Spouse & Children Family Single & Spouse Children Family Monroe County $12.20 $24.66 $25.89 $32.37 $0.00 $0.00 $0.00 $0.00 Population 100,000 and above Population 100,000 and above Allen County $6.36 $10.30 $11.48 $18.10 $7.50 - $22.00 Hamilton County $6.00 $12.00 $12.00 $12.00 $12.45 $12.45 $12.45 $12.45 Vanderburgh County Did not respond Did not respond Tippecanoe County Included in Health Insurance Included in Health Insurance Hendricks County $5.46 $10.92 $17.08 $21.08 $0.00 $0.00 $0.00 $0.00 Johnson County $8.00 $14.00 $18.00 $22.00 $0.00 $0.00 $0.00 $0.00 Madison County Did not respond Did not respond Delaware County Included in Health Insurance Included in Health Insurance Clark County Insurance process outsourced to Integrity HR Insurance process outsourced to Integrity HR LaPorte County $5.68 $11.32 $10.76 $16.64 $0.00 $0.00 $0.00 $0.00 Vigo County $7.64 $12.07 $13.14 $21.19 $0.00 $0.00 $0.00 $0.00 Population 99,999 and below Population 99,999 and below

Bartholomew County $11.88 $20.38 $19.98 $32.86 $0.00 $0.00 $0.00 $0.00 Morgan County Not Offered Not Offered Lawrence County $1.34 $2.28 $2.32 $3.74 $4.06 $6.82 $6.97 $11.23 Greene County Not Offered Not Offered Owen County Included in Health Insurance Included in Health Insurance Brown County $40.00 $40.00 $40.00 $40.00 $0.00 $0.00 $0.00 $0.00 Cities Cities City of Bloomington $7.04 $12.22 $12.78 $19.50 $4.10 $7.13 $7.46 $11.38 City of Lafayette Included $5.94 $11.90 $12.71 $20.33 City of Muncie $0.00 $0.00 $0.00 $0.00 $38.84 $77.65 $77.65 $116.49 City of Terre Haute Did not respond Did not respond

Page 48 of 262 Dental Insurance Employee Monthly Contribution Employer Monthly Contribution Employee & Employee & Employee & Employee & County Single Spouse Children Family Single Spouse Children Family Monroe County Plan 1: $4.64 Plan 1: $9.47 Plan 1: $10.21 Plan 1: $16.49 $0.00 $0.00 $0.00 $0.00 Plan 2: $11.83 Plan 2: $24.20 Plan 2: $26.11 Plan 2: $42.14 $0.00 $0.00 $0.00 $0.00 Population 100,000 and above Population 100,000 and above Allen County $21.02 - $34.80 $42.40 - $69.58 $59.38 - $102.84 $77.80 - $129.20 $22.00 - $38.00 $22.00 - $38.00 $22.00 - $38.00 $79.00 - $139.00 Hamilton County $22.00 $42.00 $42.00 $42.00 $49.94 $94.89 $94.89 $94.89 Vanderburgh County Did not respond Did not respond Tippecanoe County Included in Health Insurance Included in Health Insurance Hendricks County $12.66 $25.30 $39.60 $48.40 $20.84 $41.66 $65.18 $80.82 Johnson County $16.00 $44.00 $50.00 $86.00 $0.00 $0.00 $0.00 $0.00 Madison County Did not respond Did not respond Delaware County Included in Health Insurance Included in Health Insurance Clark County Insurance process outsourced to Integrity HR Insurance process outsourced to Integrity HR La Porte County $34.96 $70.88 $88.46 $129.70 $0.00 $0.00 $0.00 $0.00 Vigo County $23.20 or $31.90 $47.50 or $66.80 $51.90 or $73.20 $79.40 or $111.30 $0.00 $0.00 $0.00 Population 99,999 and below Population 99,999 and below

Bartholomew County $10.00 $28.00 $24.00 $48.00 $24.09 $73.58 $47.75 $93.67 Morgan County Not Offered Not Offered Lawrence County $4.42 $9.08 $9.08 $15.72 $14.32 $30.16 $30.16 $52.32 Greene County Not Offered Not Offered Owen County Included in Health Insurance Included in Health Insurance Brown County $40.00 $40.00 $40.00 $40.00 $0.00 $0.00 $0.00 $0.00 Cities City of Bloomington $9.18 $18.68 $16.18 $39.70 100% after employee premium City of Lafayette Included $24.97 $49.93 $66.16 $99.86 City of Muncie $0.00 $0.00 $0.00 $0.00 $38.84 $77.65 $77.65 $116.49 City of Terre Haute Did not respond Did not respond

Page 49 of 262 Summary Analysis

Compared to entities included in the survey, Monroe County’s total compensation package, including staffing, salaries, and benefits is competitive, and in some instances, exceeds those surveyed.

Setting pay policies in relation to the external market is advantageous to Monroe County as they seek to attract and retain quality employees to serve the citizens. The Sheriff compensation study may be used as a guide to compare the competitiveness of compensation for Monroe County Merit Officers to the external market.

Regardless of how the County Council chooses to proceed, the information contained in this study and the 2015 salary compensation analysis from September 2015 will be a valuable tool for Council members to use in recognizing the differences between current compensation levels and the external market, and developing a compensation strategy going forward.

Page 50 of 262 Approved Proposed 1000-0005 Sheriff Department General Difference 2017 Contract Sheriff - Pursuant to IC 36- ELECTED $141,311.00 $141,311.00 Chief Deputy SO 40 $59,791.00 $59,791.00 Captain of Operations SO 40 $54,789.00 $54,789.00 Office Administrator PAT 2 35 14 Year $38,768.00 $38,768.00 Civil Process Server CIV POLE 4 35 14 Year $34,918.00 $34,918.00 Process Server CIV POLE 4 35 8 Year $34,160.00 $34,160.00 Crossing Guard PT School Year $6,000.00 $6,000.00 Evidence Technician CIV POLE 5 40 1 Year $41,685.00 $41,685.00 Sergeant MERIT POLE 3 40 3 Year $46,907.00 $51,772.00 $4,865.00 Sergeant MERIT POLE 3 40 8 Year $47,991.00 $51,772.00 $3,781.00 Detectives get an additional Sergeant MERIT POLE 3 40 14 Year $49,075.00 $51,772.00 $2,697.00 Detective Sergeant F MERIT POLE 3 40 8 Year $49,402.00 $53,171.00 $3,769.00 $1,411 contract increase Sergeant MERIT POLE 3 40 3 Year $46,907.00 $51,772.00 $4,865.00 Lieutenant MERIT POLE 3 40 14 Year $50,441.00 $53,195.00 $2,754.00 Sergeant MERIT POLE 3 40 3 Year $46,907.00 $51,772.00 $4,865.00 Sergeant MERIT POLE 3 40 8 Year $47,991.00 $51,772.00 $3,781.00 Lieutenant Detective F MERIT POLE 3 40 14 Year $51,852.00 $54,595.00 $2,743.00 $1,411 contract increase Lieutenant MERIT POLE 3 40 14 Year $50,441.00 $53,195.00 $2,754.00 Lieutenant MERIT POLE 3 40 14 Year $50,441.00 $53,195.00 $2,754.00 Detective Deputy F MERIT POLE 2 40 8 Year $46,108.00 $50,608.00 $4,500.00 $1,411 contract increase Deputy MERIT POLE 2 40 3 Year $43,693.00 $48,066.00 $4,373.00 Deputy MERIT POLE 2 40 3 Year $43,693.00 $48,066.00 $4,373.00 Deputy MERIT POLE 2 40 1 Year $41,685.00 $45,782.00 $4,097.00 Deputy MERIT POLE 2 40 1 Year $41,685.00 $45,782.00 $4,097.00 Deputy MERIT POLE 2 40 1 Year $41,685.00 $45,782.00 $4,097.00 Deputy MERIT POLE 2 40 1 Year $41,685.00 $45,782.00 $4,097.00 Deputy MERIT POLE 2 40 3 Year $43,693.00 $48,066.00 $4,373.00 Deputy MERIT POLE 2 40 3 Year $43,693.00 $48,066.00 $4,373.00 Deputy MERIT POLE 2 40 14 Year $45,700.00 $50,349.00 $4,649.00 Deputy MERIT POLE 2 40 8 Year $44,697.00 $49,208.00 $4,511.00 Detective Deputy F MERIT POLE 2 40 3 Year $45,104.00 $49,466.00 $4,362.00 $1,411 contract increase Deputy MERIT POLE 2 40 14 Year $45,700.00 $50,349.00 $4,649.00 Deputy MERIT POLE 2 40 1 Year $41,685.00 $45,782.00 $4,097.00 Deputy MERIT POLE 2 40 1 Year $41,685.00 $45,782.00 $4,097.00 Deputy MERIT POLE 2 40 3 Year $43,693.00 $48,066.00 $4,373.00 Deputy MERIT POLE 2 40 1 Year $41,685.00 $45,782.00 $4,097.00 Administrative Coordinator COMOT 4 35 14 Year $34,798.00 $34,798.00 Administrative Coordinator COMOT 4 35 3 Year $33,286.00 $33,286.00 Administrative Coordinator COMOT 4 35 1 Year $31,775.00 $31,775.00 Administrative Coordinator COMOT 4 35 3 Year $33,286.00 $33,286.00 Administrative Coordinator COMOT 4 35 8 Year $34,042.00 $34,042.00 Administrative Coordinator COMOT 4 35 14 Year $34,798.00 $34,798.00 Administrative Coordinator COMOT 4 35 8 Year $34,042.00 $34,042.00 Merit Deputy MERIT POLE 2 40 1 Year $41,685.00 $45,782.00 $4,097.00 Merit Deputy MERIT POLE 2 40 3 Year $43,693.00 $48,066.00 $4,373.00 Merit Deputy MERIT POLE 2 40 3 Year $43,693.00 $48,066.00 $4,373.00 Merit Deputy MERIT POLE 2 40 14 Year $45,700.00 $50,349.00 $4,649.00 Administrative Coordinator COMOT 4 35 8 Year $34,042.00 $34,042.00 Merit Deputy MERIT POLE 2 40 3 Year $43,693.00 $48,066.00 $4,373.00 $2,175,879.00 $2,310,587.00 $134,708.00 Shift Pay: $50.00 to Fringe = 42.85% $70.00 [Second Shift] - $80.00 [Third Shift] TOTAL $192,430.38

Page 51 of 262 Approved PROPOSED 1170-0005 Sheriff Department LIT-Safety Tax Difference 2017 CONTRACT Deputy MERIT POLE 2 40 Minimum $39,677.00 $43,498.00 $3,821.00 Deputy MERIT POLE 2 40 Minimum $39,677.00 $43,498.00 $3,821.00 Deputy MERIT POLE 2 40 Minimum $39,677.00 $43,498.00 $3,821.00 Deputy MERIT POLE 2 40 Minimum $39,677.00 $43,498.00 $3,821.00 Deputy MERIT POLE 2 40 Minimum $39,677.00 $43,498.00 $3,821.00 $198,385.00 $217,490.00 $19,105.00 Fringe = 42.85% TOTAL $27,291.49

ADDITIONAL COST $219,721.87

Page 52 of 262

MONROE COUNTY COUNCIL AGENDA REQUEST

Department Monroe County Sheriff’s Office

Month you wish this Item to be considered: December

Title of Item as it is to appear on Agenda: Approval of Deputy Canine Unit Position Description. Specialty pay of $1,400 for Deputy Canine unit position

What is the purpose of your request, chosen from the following categories? (1) Additional Appropriation; (2) Creation of New Fund; (3) Amend Salary Ordinance; (4) Creation of New Budget Line(s); (5) Appropriation of newly received funds (e.g., grant); (6)Transfer of Funds; (7) Other. Type the Relevant Category Below: (1) Addition Appropriation.

Contact Person for further Information (include phone number and email address): Russell Brummett 812.349.2756 [email protected],us

Please give a thorough narrative explanation of your agenda request; what action are you asking the Council to take, and what is the purpose? This narrative should be restated (cut and paste) on any additional forms regarding this request. NOTE: Council has instructed Staff not to accept requests that lack sufficient narrative explanation. Created a new position, Deputy Caine Unit and approval of specialty pay. (Deputy Salary with an additional $1,400.00) Deputy canine unit we be subject to call outs for MCSO and other local Law Enforcement Agency. Ensures canine receives proper veterinary care, maintains all necessary equipment for proper care of canine. Maintains ongoing training records of assigned canine.

Requested by (electronic signature suffices) Date: 12/08/2016

Please use only this form to place an item on the County Council’s Agenda. If the matter is complex, you may wish to consult with a Councilor or the Council Office.

Contact the Council Office at 349-7312 if you have any questions. Rev: 1-13

Z:\2016\12 December\Regular Session\Sheriff - Canine Unit Position.doc Page 53 of 262 Page 54 of 262

Waggoner ● Irwin ● Scheele & Associates INC

MEMO

TO: Monroe County Personnel Administration Committee

FROM: Addie Rooker/Lori Seelen Waggoner, Irwin, Scheele & Associates, INC.

DATE: September 21, 2016

RE: Classification Review – Canine Deputy

As requested, Waggoner, Irwin, Scheele, and Associates, reviewed the following new position for the Monroe County Sheriff Department.

Deputy – Canine Unit (Sheriff)

This is a new position request. The position is being created according to the Monroe County Sheriff Department Policy Number 07-16-01, effective July 20, 2016. A job description has been created, and the position will be responsible for the enforcement of the laws of the state and protection of County residents and their property, by utilizing specially trained canines to supplement the efforts of the Department in crime prevention and detection, criminal apprehension, and public and officer safety.

Job duties include: Determines appropriate tactical measures when utilizing canine, based on training and experience; Patrols County roads and designated areas; Responds to citizens’ calls and complaints of alleged unlawful activities; Performs all duties of Canine Unit; Ensures assigned canine receives proper care; Provides assistance for crowd control; and Participates in crime and drug-abuse prevention programs; and Participates in scheduled appearances and demonstrations.

Requirements for the position include: Completion of Law Enforcement Officer training by the Indiana Law Enforcement Academy; and Possession of or ability to obtain and maintain required certifications, including, but not limited to handgun/firearm, First Responder/CPR, required K-9 training, and defense tactics training.

Page 55 of 262 We have assessed this position in the POLE job category and factored the position using the Factor Evaluation System (FES) job classification point-factor guide charts for POLE positions.

Recommendation: We factored the position at 455 POLE factor points. Therefore, it is recommended that the position of Deputy – Canine Unit be classified at Merit POLE II, which is the same compensation level as a Sheriff Deputy. As outlined in the September 2016 Sheriff Department’s compensation study, specialty/technical certification pay is additional compensation that may be added to the Officer’s annual base pay for the performance and responsibility of duties above the basic job functions.

If the new position of Deputy-Canine Unit is approved, the Council may consider the option of adding a specialty pay or technical certification stipend to this positon for the additional duties and responsibilities related to the canine unit assignment.

Page 56 of 262 Page 57 of 262 Page 58 of 262 Page 59 of 262 Page 60 of 262 Page 61 of 262 Page 62 of 262 Page 63 of 262 Page 64 of 262 Page 65 of 262 Page 66 of 262 Page 67 of 262 Page 68 of 262 Page 69 of 262 Page 70 of 262 Page 71 of 262 POSITION DESCRIPTION COUNTY OF MONROE, INDIANA

POSITION: Deputy, Canine Unit DEPARTMENT: Sheriff WORK SCHEDULE: As assigned JOB CATEGORY: POLE (Protective Occupations, Law Enforcement)

DATE WRITTEN: September 2016 STATUS: Full-time DATE REVISED: FLSA STATUS: Non-exempt

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. The County of Monroe provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.

Incumbent serves as Deputy for the Monroe County Sheriff Department Canine Unit, responsible for the enforcement of the laws of the state and protection of County residents and their property, by utilizing specially trained canines to supplement the efforts of the Department in crime prevention and detection, criminal apprehensions, and public and officer safety.

DUTIES:

Enforces local, state and federal laws by implementing effective policy for the prevention and investigation of crimes to protect the lives and property of the people. Determines appropriate tactical measures when utilizing canine, based on training and experience.

Patrols County roads and designated areas, ensuring the security of residences and businesses, investigates and reports all suspicious or unlawful activities, and performs necessary actions to ensure the proper enforcement of applicable laws.

Responds to citizens' calls and complaints of alleged unlawful activity, takes statement from victims and witnesses, and ensures the lawful arrest of criminal offenders, as required by law.

Performs all duties of Canine Unit in accordance with the Monroe County Sheriff Department Policy Number 07-16-01 including responding to requests from other officers and outside agencies, apprehending individuals believed to represent a serious, immediate threat to the general public or officers, using appropriate commands to halt person’s actions, tracking suspects, conducting searches of structures or other areas for suspects, locating lost or missing persons, and responding to requests for narcotic scans.

Ensures assigned canine receives proper veterinary care, including vaccinations, medical care and treatment. Maintains all necessary equipment for the proper care, feeding, handling, and housing of assigned canine, including kennels, and food and water dishes.

Maintains on-going training and records of assigned canine, to include procurement of appropriate

Sheriff/K-9Dep Page 72 of 262 training aids.

Participates in formal investigation of crimes and accidents, as required or assigned.

Monitors and proceeds toward all vehicle pursuits initiated by MCSO as required.

Provides assistance for crowd control in the event of violence during peaceful demonstrations and gatherings.

Assists courts by serving warrants, attachments, subpoenas, summonses, and related process papers, and prepares and submits verification of all papers served.

Maintains appearance and serviceability of police vehicles and all issued and/or required equipment and supplies.

Transports individuals detained by County to appropriate courts, detention, or medical facilities.

Prepares and submits required reports and summaries of daily activities.

Occasionally attends prescribed in-service and/or training programs for certification in specialized law enforcement areas, as assigned or required.

Participates in crime and drug-abuse prevention programs, such as project D.A.R.E., performing public relations duties as required.

Performs special projects including police aviation and K-9 services as required or requested.

Participates in promotion of good public relations by way of scheduled appearances and demonstrations.

Testifies in court as required.

Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or GED.

Must be at least 21 years of age.

Completion of Law Enforcement Officer training by the Indiana Law Enforcement Academy.

Possession of or ability to obtain possession of all required certifications, including, but not limited to, handgun/firearm qualification by the Indiana Law Enforcement Academy, First Responder/CPR certification, required K-9 training, and defense tactics training.

Sheriff/K-9Dep Page 73 of 262 Ability to meet all Department hiring and retention requirements, including passage of written, medical, and psychological exams, a physical agility test, and a drug test.

Thorough knowledge of and ability to make practical application of the customary practices, procedures, rules and regulations of the Department, to perform standardized patrol operations and take authoritative action as situations demand.

Thorough knowledge of community geography and police jurisdiction/boundaries, and working knowledge of local, state, and federal laws.

Working knowledge of and ability to use all assigned Department equipment and weapons, including, but not limited to, computer, camera, vehicle, radio, AED, breathalyzer, drug/narcotic identification kit, binoculars, baton/nightstick, handgun, shotgun, tear gas/mace, taser, handcuffs, and radar equipment.

Knowledge of standard practices and procedures in administering first aid, and certification in CPR.

Ability to appropriately receive, maintain, and account for articles received in evidence.

Ability to effectively communicate orally and in writing with co-workers, other County departments, hospital personnel, other law enforcement agencies, offenders, victims, witnesses, and members of the public including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to deal swiftly, rationally, and decisively with potentially violent individuals in precarious situations, and take authoritative action applying appropriate discretion and common sense.

Ability to perform essential functions of the position without posing a direct threat to the health and safety of self and other individuals in the workplace.

Ability to provide public access to or maintain confidentiality of department information and records according to State requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to work on several tasks at the same time and work rapidly for long periods, often amidst frequent distractions and interruptions, occasionally under time pressure.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to competently serve the public with diplomacy and respect, including occasional encounters

Sheriff/K-9Dep Page 74 of 262 with irate/hostile persons.

Ability to apply knowledge of people/locations and utilize good judgment in extreme and uncommon situations.

Ability to provide testimony in court/legal proceedings.

Ability to physically perform essential duties of the position, including, but not limited to, pursuing suspects by driving vehicle at high speeds, running, climbing stairs, forcing entry into buildings, scaling walls, jumping fences, and apprehending/subduing offenders.

Ability to work extended, irregular, evening and/or weekend hours as assigned and occasionally travel out of town for training, sometimes overnight.

Ability to respond to emergencies on a 24-hour basis.

Possession of a valid driver’s license and demonstrated safe driving record.

II. RESPONSIBILITY:

Incumbent performs a wide variety of patrol duties according to established departmental policies and police procedures, making independent decisions and taking authoritative actions in response to situational demands. Errors in decision or work may not be readily detected by supervisory review, and could lead to loss of life to self, co-workers, or members of the public, and/or have adverse effects upon department operations or to members of the public.

III. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with department superiors, other police officers, offenders and individuals detained in the County jail facility, victims of unlawful activities or accidents, and members of the public for a variety of purposes, including effective and safe transport of detainees, enforcement of applicable laws, and non-routine relationships with law offenders to gain concurrence in situations that jeopardize the public's and incumbent's safety.

Incumbent reports directly to Shift Supervisor.

IV. PHYSICAL EFFORT AND WORKING ENVIRONMENT:

Incumbent performs duties in an office environment and in the field, and is frequently exposed to the normal hazards associated with enforcement of the law. Incumbent performs regular automobile patrols, and is subject to weather extremes and strenuous physical effort during emergency situations.

Sheriff/K-9Dep Page 75 of 262

APPLICANT/EMPLOYEE ACKNOWLEDGEMENT

The job description for the position of Deputy-Canine Unit for the Monroe County Sheriff Department describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Is there anything that would keep you from meeting the job duties and requirements as outlined? Yes_____ No_____

______Applicant/Employee Signature Date

______Print/Type Name

Sheriff/K-9Dep Page 76 of 262 Legal Deputy SHERIFF Merit Board Brad Swain - ELECTED CURRENT STATE Chief Deputy Sheriff Russell Brummett SO - 40

Operations Corrections Records Administration

Patrol Investigations Office Manager Jail Commander PAT II – 35 Captain Detective CIV POLE VII – 40 SO – 40 Merit III – 40 Lieutenant Assistant Jail Merit III-40 Commander st st Animal 1 Watch 1 Watch CIV POLE VII – 40 Control (2) Lieutenant Sergeant Detective Admin Coord Admin Coord Merit III – 40 Captains (3) CIV POLE II - Merit III - 40 Merit III - 40 COMOT IV – 35 COMOT IV – 35 Sergeant CIV POLE V – 40 2nd Watch 2nd Watch Merit III-40 Admin Coord Admin Coord Lieutenant Sergeant COMOT IV – 35 COMOT IV – 35 Merit III - 40 Merit III - 40 Detective Sergeants (9) Merit II– 40 CIV POLE IV – 40 Admin Coord Admin Coord 3rd Watch 3rd Watch COMOT IV – 35 COMOT IV – 35 Lieutenant Sergeant Detective Admin Coord Merit III - 40 Merit III - 40 Merit II– 40 Correctional Officers Admin Coord COMOT IV – 35 (46) COMOT IV – 35 Lieutenant Sergeant Evidence CIV POLE IV – 40 Admin Coord Merit III - 40 Merit III - 40 Technician Part Time CIV POLE V– 40 Lieutenant Sergeant Admin Coord Civil Process Servers Merit III - 40 Merit III - 40 Admin Coord Part Time CIV POLE II - 35 COMOT V - 35 Lieutenant Sergeant Admin Coord Civil Process Servers Financial Director Merit III - 40 Merit III - 40 Part Time CIV POLE II - 35 PAT III - 35 Sergeant Merit III - 40 Sergeant Merit III - 40 Sergeant Merit III - 40 MCG Organizational Charts updated March 2016 20 Deputies Merit II - 40 Merit III - 40 Page 77 of 262

Legal Deputy SHERIFF Merit Board Brad Swain - ELECTED FUTURE STATE Chief Deputy Sheriff Russell Brummett SO - 40

Operations Corrections Records Administration

Patrol Investigations Office Manager Jail Commander PAT II – 35 Captain Detective CIV POLE VII – 40 SO – 40 Merit III – 40 Lieutenant Assistant Jail Merit III-40 Commander st st Animal 1 Watch 1 Watch CIV POLE VII – 40 Control (2) Lieutenant Sergeant Detective Admin Coord Admin Coord Merit III – 40 Captains (3) CIV POLE II - Merit III - 40 Merit III - 40 COMOT IV – 35 COMOT IV – 35 Sergeant CIV POLE V – 40 2nd Watch 2nd Watch Deputy, Merit III-40 Admin Coord Admin Coord Canine Unit Lieutenant Sergeant COMOT IV – 35 COMOT IV – 35 Merit Pole Merit III - 40 Merit III - 40 Detective Sergeants (9) (Open) Merit II– 40 CIV POLE IV – 40 Admin Coord Admin Coord 3rd Watch 3rd Watch COMOT IV – 35 COMOT IV – 35 Lieutenant Sergeant Detective Admin Coord Merit III - 40 Merit III - 40 Merit II– 40 Correctional Officers Admin Coord COMOT IV – 35 (46) COMOT IV – 35 Lieutenant Sergeant Evidence CIV POLE IV – 40 Admin Coord Merit III - 40 Merit III - 40 Technician Part Time CIV POLE V– 40 Lieutenant Sergeant Admin Coord Civil Process Servers Merit III - 40 Merit III - 40 Admin Coord Part Time CIV POLE II - 35 COMOT V - 35 Lieutenant Sergeant Admin Coord Civil Process Servers Financial Director Merit III - 40 Merit III - 40 Part Time CIV POLE II - 35 PAT III - 35 Sergeant Merit III - 40 Sergeant Merit III - 40 Sergeant Merit III - 40 MCG Organizational Charts updated March 2016 20 Deputies Merit II - 40 Merit III - 40 Page 78 of 262

RESOLUTION 2017-02

A Resolution Approving Ordinance 2016-45 An Ordinance Approving the Interlocal Cooperation Agreement between the City of Bloomington and Monroe County, Indiana, in regards to Unified Dispatch Center.

WHEREAS, be it resolved that the Monroe County Commissioners passed, An Ordinance Amending Interlocal Cooperation Agreement between Monroe County, Indiana, and City of Bloomington regarding the Unified Dispatch Center (“Interlocal”), which has been attached as exhibit 1; and,

WHEREAS, the Monroe County Council has reviewed and approves of the Interlocal.

BE IT THEREFORE RESOLVED, that the Monroe County Council approves the Ordinance 2016-46 An Ordinance Amending the Interlocal Cooperation Agreement between Monroe County, Indiana, and City of Bloomington regarding the Unified Dispatch the Center.

Dated this 10th day of January, 2017.

MONROE COUNTY COUNCIL

"AYES" "NAYS"

Page 79 of 262 Page 80 of 262 Page 81 of 262 Page 82 of 262 Page 83 of 262 Page 84 of 262 Page 85 of 262 Page 86 of 262 Page 87 of 262 Page 88 of 262 Page 89 of 262 REQUEST FOR ADDITIONAL APPROPRIATION APPROVAL FROM MONROE COUNTY COUNCIL (Rev. 05-04)

Department: Commissioners Date: December 22, 2016

From Fund Name/Number: PSAP-LIT Fund Fund Name / Number: 4933-0000 Budget Line Number Budget Line Name Amount 31065 City Interlocal 3,000,000.00

Total: 3,000,000.00 Reason for request (include a complete description of why appropriation is needed and how the money will be used) In December the Monroe County Commissioners and Bloomington Mayor agreed to a revised Dispatch Interlocal. The revisions were based upon the Monroe County Income Tax Council’s approval of an Income Tax funding stream for the Dispatch Center. The two major changes include having the City of Bloomington as the employer for all dispatch personnel and how the funding stream will operate. This item is the approval of an additional appropriation to fund the dispatch pursuant to the interlocal.

Department Head Date:

Email completed form to the Council Attorney and County Council Administrative

Assistant in the Council Office prior to the appropriation deadline (see appropriate resolution concerning the Council meeting schedule for deadline dates).

Requests received after the deadline will placed on the following month’s agenda. Page 90 of 262

MONROE COUNTY COUNCIL AGENDA REQUEST

Department: Health

[Note: in 2013 this request will be heard on the second Tuesday of the month. The fourth Tuesday will be a Work Session, unless otherwise advertised.]

Month you wish this Item to be considered: January 2016

Title of Item as it is to appear on Agenda: Appropriation of 2017 immunization funds

5. Appropriation of newly received and approved 2017 funds

Contact Person for further Information (include phone number and email address):

Penny Caudill 812-349-2068 [email protected] Please give a thorough narrative explanation of your agenda request; what action are you asking the Council to take, and what is the purpose? This narrative should be restated (cut and paste) on any additional forms regarding this request. NOTE: Council has instructed Staff not to accept requests that lack sufficient narrative explanation.

The Monroe County Health Department has been awarded funding for 2017 to the immunization program. 2017 funding is $50,533. This is the 3rd year the department has received these funds. They will pass-through the MCHD and go to the public health clinic which is contracted with IU Health Bloomington Hospital, CHS. The funds will support school clinics and other outreach to increase immunization coverage.

Requested by (electronic signature suffices) Date: December 15, 2016

Please use only this form to place an item on the County Council’s Agenda. If the matter is complex, you may wish to consult with a Councilor or the Council Office.

Please fill this form out as a Word document (not in PDF format) and send it as an e-mail attachment. If you submit this as an e-mail attachment, there is no need to submit a paper form. Please e-mail to [email protected] and to [email protected].

Contact the Council Office at 349-7312 if you have any questions. Rev: 1-13

Z:\2017\01 January\Regular Session\Health - Agenda_Request_Immunization.doc Page 91 of 262 REQUEST FOR ADDITIONAL APPROPRIATION APPROVAL FROM MONROE COUNTY COUNCIL (Rev. 05-04)

Department: Health Date: January 2016 meeting

From Fund Name/Number: Fund Name / Number: 8138 0000 Immunization Budget Line Number Budget Line Name Amount 8138-32740-000-0000 Immunization Expenses $50,533.00

Total: $50,533.00 Reason for request (include a complete description of why appropriation is needed and how the money will be used) The Indiana State Department of Health has again awarded funds to the Monroe County Health Department for the local immunization program. 2017 funding is $50,533 and will go to cover expenses of the immunization program including school clinics.

Date: December 15, 2016 Department Head

Email completed form to the Council Attorney and County Council Administrative

Assistant in the Council Office prior to the appropriation deadline (see appropriate resolution concerning the Council meeting schedule for deadline dates).

Requests received after the deadline will placed on the following month’s agenda.

Page 92 of 262

MONROE COUNTY COUNCIL AGENDA REQUEST

Department: Monroe County Surveyor’s Office

[Note: in 2016 this request will be heard on the second Tuesday of the month. The fourth Tuesday will be a Work Session, unless otherwise advertised.]

Month you wish this Item to be considered: December 7, 2016

Title of Item as it is to appear on Agenda : Request to Amend the 2017 Salary Ordinance - Land Surveyor Fund 1000.12001.0006

What is the purpose of your request, chosen from the following categories? (1) Additional Appropriation; (2) Creation of New Fund; (3) Amend Salary Ordinance; (4) Creation of New Budget Line(s); (5) Appropriation of newly received funds (e.g., grant); (6) Transfer of Funds; (7) Other. Type the Relevant Category Below:

(3) Amend Salary Ordinance

Contact Person for further Information (include phone number and email address): Trohn Enright-Randolph – 812.349.2571 – [email protected]

At the 9/21/2016 Budget Session, the Council created the line 1000.12001.0006 Land Surveyor and set the salary equal to the Chief Deputy Surveyor as a placeholder. At the 11/01/2016 PAC meeting, the WIS job description for the Land Surveyor position was forwarded to the Council with a positive recommendation. Council is being asked to set the salary for the Land Surveyor.

Requested by Trohn Enright-Randolph Date: 12/7/2016

Please use only this form to place an item on the County Council’s Agenda. If the matter is complex, you may wish to consult with a Councilor or the Council Office.

Contact the Council Office at 349-7312 if you have any questions. Rev: 1-13

Page 93 of 262 REQUEST FOR APPROVAL FROM MONROE COUNTY COUNCIL TO AMEND 2017 SALARY ORDINANCE (Rev. 05-04)

Department: Monroe County Surveyor’s Office Date: 12/7/2016

Fund Name: 1000.12001.0006

Position Number and Name Present Salary Requested Salary

12001 Land Surveyor $34,288.00 $61,670.00

If salary increase request where will the additional funds come from?

County General Fund

Reason for Request

The council has been asked to set a salary for the newly created “Land Surveyor” position. If the council approves the requested salary, the 2017 Salary Ordinance must be amended to reflect the revised salary.

Department Head: Date:

Trohn Enright-Randolph 12/7/2016

Send completed form to the Council Attorney and County Council Administrative Assistant in the Council Office prior to the deadline (see appropriate resolution concerning the Council meeting schedule for deadline dates). Requests received after the deadline will placed on the following month’s agenda.

Page 94 of 262 OFFICE OF MONROE COUNTY SURVEYOR TROHN ENRIGHT-RANDOLPH Health Services Building County Surveyor 119 West 7th Street Bloomington, IN 47404 Phone: (812) 349-2570

Purpose: The Monroe County Surveyor created the position of “Land Surveyor” to administer those portions of the statutory duties of his office that constitute the “practice of land surveying” as defined in IC 25-21.5-1-7 and that require registration with the State Board of Registration for Professional Surveyors. A copy of the PAC approved job description can be found in the attached Appendix A, the WIS report is attached as Appendix B, and the current and future organizational charts for the County Surveyor’s Office are attached as Appendix C.

The county surveyor's office has played an important, albeit somewhat obscure role in county government since the position was created in the early 1800s. It is one of those offices that no one really notices until something goes wrong. Monroe County is part of the rectangular survey system (Public Land System), which divides the land into one-mile-square sections. All real estate boundaries in the county can be traced back to this survey system, which was created by the federal government and was mostly completed in Monroe County by 1820.

The original government surveyors set wooden posts at section corners. The posts were witnessed by marked bearing trees to facilitate future recovery. Trees were blazed to mark the section lines, and the surveyors kept a written record of what they did. Considering the vast forests and primitive equipment, the original surveyors did an amazing job.

It is important to note that the monuments set by the original surveyors are never in error. In hilly and densely wooded terrain such as Monroe County, the early surveyors did not always achieve the best measurement accuracies. However, once an original survey is performed, the monuments that are set control the boundaries of the property conveyed. The problem is, how do you actually find those monuments? Moreover, if you find them, how do you prove they are what you think they are?

The original surveyors did not set the interior corners of each section. A section contains 640 acres, so if a settler purchased 80 acres, it had a legal location, but all of the lines would not have been marked on the ground. The new settlers often needed assistance in determining where the interior parcel lines were. The early county surveyors found the original wooden posts or evidence such as bearing trees if too much time had elapsed and the corners were already missing. The posts were replaced with stones, and stones were also set at many of the interior corners. The stones set by the county surveyors of the 1800s are the best evidence we have of the original section corners.

Today, as in the past, section corners are critical reference points for accurately delineating landownership. Without solid, accurate points, the whole fabric of ownership in the county comes apart. Unfortunately, the original government surveyors did not have GPS, and as you can imagine, the evidence of those wooden posts they set 200 years ago can be challenging and time-consuming to recover.

Luckily, we DO have GPS. If the GPS coordinates (also called geodetic coordinates) of section corners are collected, then every corner’s location can be reproduced in the future, even if the physical monument is destroyed. The collection of coordinates prevents “roving section corners,” a common problem where lost monuments are not set in their original location when they are reestablished, essentially causing people’s property boundaries to move. GPS coordinates also allow us to accurately display the location of each section corner on the Monroe County GIS system. The section corners and section lines form the framework of the GIS parcel layer. When the section lines are depicted incorrectly, the entire parcel layer is unreliable.

Page 95 of 262 The current section line layer in the Monroe County GIS was sourced from digitized USGS quad maps and is not always a good representation of reality. Unfortunately, without an accurate framework of section lines based on GPS coordinates of section corners, our county mapping professionals cannot correct the errors in our GIS maps. Despite the disclaimers the County has placed on the GIS system, the public often relies upon it as an accurate depiction of property lines. This results in disputes and animosity between neighbors, inaccurate assessment values, and general confusion. The collection of GPS coordinates and the correction of the parcel layer in the county GIS are both activities that must be done under the responsible charge of a professional surveyor. See Appendix J for applicable state statutes.

In 1965, The State Legislature passed the Corner Perpetuation Act, requiring the county surveyor to check and reference at least five percent of their county’s section corners each year, of which there are 1,970 in Monroe County. The code also specifies that the section corner perpetuation is administered by a professional surveyor. With the approval of the county executive, the elected county surveyor is allowed to appoint a professional surveyor to administer the perpetuation. The statute also dictates that an elected county surveyor who is registered be paid 1.5 times more than an individual who is not registered, which is evidence that the state recognizes the value of retaining a professional surveyor.

When section corners are lost, they can only be reset by a professional surveyor. Corner perpetuation has far reaching effects on the property rights of the landowners in the adjacent sections, often representing thousands of acres. There are many guidelines for the boundary decisions that surveyors have to make, but every corner presents a unique situation, so a comprehensive set of rules cannot be established, which is why surveying is defined as an art and a science. The surveyor is an expert measurer, but must also be an expert in the art of finding and evaluating evidence, relating it to case law and statutes, and making decisions that preserve property rights, minimize disputes, and are defensible in court.

In some counties, the corner perpetuation project is contracted out to private surveying firms. This method is generally employed by counties where the elected surveyor is not licensed, or where the licensed official is not considered full time. Our office has the equipment (survey vehicle, GPS, total station, data collector, etc.) in place to perpetuate corners, the only thing missing has been a professional surveyor to collect and analyze the data. The County has already devoted significant outlay cost to equipping a survey vehicle and employing two full-time employees in the Surveyor’s office (the County Surveyor and the Chief Deputy). It is our opinion that this expenditure on overhead should be capitalized upon by perpetuating the section corners in house.

Specialized training, certification and specific experience required for this position: In Indiana, registration as a professional surveyor requires a minimum of 8 years of combined education and experience, as well as successful completion of two full days of national and state-specific exams. Surveying is a highly specialized field, and the applicant pool is quite small. The State of Indiana Professional Licensing Agency has only 879 current professional surveyor registrations. For a sense of scale, there are currently 12,855 registered professional engineers. A copy of the incumbent employee’s resume is attached as Appendix D.

Page 96 of 262 Salary Requirements: We have compiled data from the public sector and the private sector in an attempt to define a salary range that will enable our office to attract and retain a qualified individual.

County Salary Comparisons: Approximately half of the elected county surveyors in Indiana are professional surveyors. Of the unlicensed county surveyors, we were only able to find a few examples where a professional surveyor was also employed. The examples we found of professional surveyors employed by county government that are not elected officials are as follows. The employee compensation information was obtained from the Indiana Gateway for Government Units and the job descriptions are attached as Appendix E.

Boone County, IN Licensed Land Surveyor – 2015 salary $64,698 Unlicensed Elected Official – 2015 salary $53,146

Hamilton County, IN Licensed Land Surveyor – 2014 salary $64,780 Unlicensed Elected Official – 2015 salary $91,291

Marion County, IN Licensed Land Surveyor – 2015 salary $51,796 Unlicensed Elected Official – 2015 salary $57,767

Tippecanoe County, IN Licensed Land Surveyor – 2016 salary $65,407 Licensed Elected Official – 2015 salary $92,429

State Salary Comparisons: The State of Indiana has one job classification that requires registration as a professional surveyor, the “Surveyor 2”. They also employ professional surveyors who fill a managerial role in the “Broadband Executive” classification, which does not necessarily require registration as a professional surveyor.

The lowest paid professional surveyor at INDOT has an annual salary of $49,000, and the highest paid professional surveyor has an annual salary of $97,600. Most new hires to the Surveyor 2 position are hired on close to the “Surveyor 2” maximum salary of $67,158. We spoke with the INDOT Land & Aerial Survey Office, and we were told that INDOT is having a difficult time hiring and retaining qualified surveyors at this salary range, and is in the process of implementing a pay scale that is more equitable with the private sector. Source data is attached as Appendix F.

Federal Salary Comparisons: The Federal Government has a “Land Surveyor” position that requires registration as a professional surveyor at the GS-12 level and higher. The 2016 salary table for GS-12 has a minimum annual salary of $62,101 and a maximum annual salary of $80,731. The Federal Government also publishes locality specific salary tables. The only salary table specific to Indiana is for the locality pay area of Indianapolis-Carmel-Muncie. According to the locality specific salary table, the minimum salary for a GS-12 is $71,366, and the maximum salary is $92,766. Every federal job posting that we could find that required registration as a professional surveyor had a minimum salary of at least $71,012. Source data is attached as Appendix G.

Page 97 of 262 U.S. Bureau of Labor Statistics: The U.S. Bureau of Labor Statistics Occupational Outlook Handbook states that the 2015 the median annual wage for surveyors employed by the government is $64,980. However, this is a broad classification that contains both licensed and unlicensed individuals. Source data is attached as Appendix H.

Private Sector Salary Comparisons: Data regarding salaries in the private sector is difficult to come by, as most job postings do not provide a salary range, and employee salaries are not publicly available. According to PayScale.com, the median salary for a Professional Land Surveyor is $68,046. According to Indeed.com, the average salary for a Professional Land Surveyor is $71,000, while the average salary in Indiana is $69,000. Source data is attached as Appendix I.

Waggoner Irwin Scheele & Associates, Inc.: According to the WIS classification review (attached as Appendix B), this position should be paid within the external market salary range of $55,940 - $71,479.

Conclusions: Because the Monroe County Land Surveyor position requires registration as a professional surveyor, it is imperative that the salary is sufficient to attract and retain a qualified individual. Our research indicates that the salary range provided by WIS is equitable. We request that the 2017 Salary Ordinance be amended to set the salary of the “Land Surveyor” to $61,670, which will have an additional fiscal impact on the County General Fund due to amended fringe benefits.

Page 98 of 262 POSITION DESCRIPTION COUNTY OF MONROE, INDIANA

NEW POSITION: Land Surveyor DEPARTMENT: County Surveyor WORK SCHEDULE: 8:00 AM to 4:00 PM M-F JOB CATEGORY: SO (Special Occupations)

DATE WRITTEN: August 2016 STATUS: Full-time DATE REVISED: FLSA STATUS: Exempt

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Monroe County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.

Incumbent serves as the licensed professional Land Surveyor in the Monroe County Surveyor’s Office and is responsible for administering those portions of the statutory duties of the Surveyor’s Office that constitute the “Practice of land surveying”, and require registration with the state board of registration for land surveyors.

DUTIES:

Maintains legal survey records and official corners of the Public Land Survey (PLS) System. Checks and references at least five percent of all government corners each year in accordance with IC 36-2-12-11.

Perpetuates original section and quarter corners, as well as the center of section and 16th corners with established histories. Gathers evidence that may assist in determining the original location of each corner including, researching original PLS notes and plats, deeds, plats, surveys, highway plans, corner records, private survey records, aerial photography, parole evidence from knowledgeable landowners, and field evidence.

Supervises assigned personnel, assists with interviews, makes hiring recommendations, plans and delegates work assignments, coordinates field survey operations, verifies accuracy of work, and provides corrective instruction as needed

Documents the chain of history of each corner referenced, evidence found and weighed, search area, theory of location applied in re-establishing the corner and other relevant information regarding the perpetuation of the corner. Creates a corner record in accordance with Indiana statute. Maintains index and map depicting the progress of corner perpetuation. Establishes Geodetic Coordinates on each monument perpetuated.

Conducts annual field checks and maintains the references to the Monroe County Surveyor’s geodetic control network.

Page 99 of 262

Assists the public, other government offices, contractors, developers and private surveyors with questions related to the PLS system and the section corner perpetuation project. Responds to questions pertaining to property boundaries in absence of the County Surveyor.

Researches and provides land record information including plats, deed records, critical drainage areas, FEMA floodplains, and related documents regarding PLS system.

Counsels county offices with matters related to parcel mapping, surveying, corner monumentation, legal descriptions and easements. May assist with the review of plans submitted to the County Surveyor.

Assists other departments with survey for county projects as required.

Maintains and inventories the survey equipment and field supplies, making recommendations for purchase and replacement.

Maintains digital information collected with the survey instruments in a manner that is consistent and usable for analysis by other surveyors. Maintains and refines record preservation protocol for the Surveyor’s Office.

Develops and maintains computer databases and internet homepage, integrating GPS system with Monroe County system, and establishing geodetic coordinates for the Public Land Survey system.

Attends conferences and seminars to meet continuing education requirements and to maintain current knowledge of laws and other trends in the field.

Performs related duties as assigned.

I. JOB REQUIREMENTS:

Associate Degree in Land Surveying or a closely related field. Baccalaureate Degree or combination of education and 8-10 years of surveying experience preferred.

Possession of a current active license as an Indiana Professional Surveyor.

Ability to meet all departmental hiring requirements, including passage of a written exam.

Thorough knowledge of the Public Land Survey System, Indiana Code 36-2-12, and applicable state laws and local ordinances related to surveying, drainage, and planning.

Working knowledge of surveying, drainage, legal terminology, and computer/information processing.

Page 100 of 262 Ability to research, interpret, and implement the legal requirements related to department and Drainage Board.

Ability to perform the statutory duties as prescribed for the County Surveyor’s Office as authorized by the Surveyor.

Ability to interpret and utilize all resources for the retracement of original section corners.

Ability to properly operate standard office and surveying equipment such as GPS equipment, construction levels, and survey total station. Proficient in AutoCAD and ArcMap.

Ability to coordinate, place, make determinations and take action based on data analysis.

Ability to supervise assigned personnel, assisting with interviews, making hiring recommendations, planning and delegating work assignments, coordinating field survey operations, verifying accuracy of work, and providing corrective instruction as needed

Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to effectively communicate orally and in writing with co-workers, other County departments, private surveying firms, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to work with others in a team environment and on several tasks at the same time.

Ability to understand, memorize, retain, and carry out written or oral instructions. Ability to plan and layout assigned work projects.

Ability to work both indoors and outdoors, regardless of weather conditions to accomplish tasks required to perpetuate section corners.

Ability to occasionally work extended hours and evenings.

Possession of a valid driver’s license.

II. DIFFICULTY OF WORK:

Incumbent performs duties involving many variables and considerations. Incumbent performs according to technical specifications and standard practices of the profession, exercising independent judgment in interpreting and applying laws and requirements related to surveying and drainage.

Page 101 of 262

III. RESPONSIBILITY:

Incumbent’s assignments are guided by broad policies and/or general objectives. Incumbent has a high degree of flexibility and only refers to supervisor when interpretations of departmental policies, programs, expenditures, are thought necessary. Decisions are always determined by specific instructions or existing, well established policies and procedures. Work is reviewed for soundness of judgment, attainment of objectives, and compliance with legal requirements

IV. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent communication with co-workers, other County departments, outside surveying firms, and the public for the purpose of exchanging factual information and test results, and making referrals to other organizations.

Incumbent reports directly to Monroe County Surveyor.

V. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a standard office and outdoors, involving working in extreme hot or cold temperatures, walking long distances on uneven terrain, wearing protective clothing. Incumbent may be required to lift and carry objects weighing 25 to 50 pounds, close/far vision, and hearing sounds/communication.

Incumbent occasionally works extended hours and evenings.

APPLICANT/EMPLOYEE ACKNOWLEDGEMENT

The job description for the position of Land Surveyor for the Monroe County Surveyor Department describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Is there anything that would keep you from meeting the job duties and requirements as outlined? Yes_____ No_____

______Applicant/Employee signature Date

______Print or Type Name

Page 102 of 262

Waggoner ● Irwin ● Scheele & Associates INC

MEMO

TO: Monroe County Personnel Administration Committee

FROM: Addie Rooker/Lori Seelen Waggoner, Irwin, Scheele & Associates, INC.

DATE: October 20, 2016

RE: Classification Review – Surveyor

As requested, Waggoner, Irwin, Scheele, and Associates, reviewed the following new position for the Monroe County Surveyor’s Office.

Land Surveyor (Surveyor)

This is a new position request. The position will serve as the licensed professional land surveyor, responsible for administering the portions of the statutory duties of the Surveyor’s Office that constitute the “practice of land surveying”, and require registration with the state board of registration for land surveyors. The County Surveyor has requested the position be classified as an SO position. A job description has been created.

Job duties for this position include: Maintains legal survey records and official corners of the PLS system; Checks and references at least five percent of all government corners each year in accordance with Indiana Code; Perpetuates original section and quarter corners; Supervises assigned personnel; Documents chain of history of each corner referenced; Conducts annual field checks and maintains references to geodetic control network; Maintains survey equipment, and digital information, and refines record preservation protocol; and Develops and maintains computer databases and internet homepage.

Requirements for this position include: Associate Degree in Land Surveying, with possession of current active license as an Indiana Professional Surveyor. Baccalaureate Degree or combination of education and eight to ten years of surveying preferred.

Recommendation: If the Land Surveyor position is approved, it is recommended that the position be classified as SO Exempt, and paid within the external market salary range of $55,940 - $71,479.

Page 103 of 262 SURVEYOR FUTURE STATE Trohn Enright Administrative ELECTED Assistant 2017 (Part Time)

Land Surveyor

Part Time Field Assistant Part Time (Part Time)

Page 104 of 262 SURVEYOR CURRENT STATE Trohn Enright Administrative ELECTED Assistant (Part time)

Chief Deputy Surveyor Rachel Oser SO - 35

Deputy Surveyor Deputy Surveyor COMOT III - 35 COMOT III - 35

Page 105 of 262 RACHEL SAVICH OSER [email protected] ♦ (812) 320-2694 4632 E Rocky Road ♦ Bloomfield, IN 47424

PROFESSIONAL SURVEYOR Manages private land development projects and public works projects for municipalities & utility companies. Provides excellent customer service and exceeds client expectations under tight deadlines. Core competencies include: Project Management ♦ Cost Estimating ♦ Client Relations ♦ Planning ♦ Research ♦ Subdivision Design ♦ AutoCAD ♦ ESRI ArcGIS

EXPERIENCE Project Manager 12/11 – Present Bledsoe Riggert Cooper James (Bloomington, IN) Graduate Surveyor 07/10 – 12/11 Bledsoe Riggert Guerrettaz, Inc (Bloomington, IN) . Meets with potential clients and project stakeholders to assess needs and develop strategies to determine budgets, methods, timelines and desired project results in accordance with relevant regulations and policies. . Directly supervises, schedules and manages full time and seasonal employees. . Established GIS department which currently generates over $300,000 in annual revenue. . Writes technical reports and permit applications. . Attends public meetings and addresses concerns of citizens and public officials. . Performs field surveys and survey calculations; writes legal descriptions and surveyor’s reports; drafts subdivision plats, topographic maps, ALTA surveys, easement exhibits and survey drawings; researches current and historic land records, zoning ordinances, state and municipal codes, case law and local land use regulations; attends Plan Commission and Board of Zoning Appeals meetings. . Ensures that project submittals are in compliance with specific local regulations in jurisdictions across southern and central Indiana. In depth knowledge of Monroe County building, zoning and subdivision ordinances and local planning processes. . Submits petitions to and acquires permits from various municipalities as well as federal and state agencies such as HUD, FEMA, U.S. Army Corps of Engineers, IDEM, Indiana DNR and INDOT. . Manages large scale and long term projects such as: . Development of eleven ~20 acre solar sites across southern Indiana. . Supervision of route surveys, easement preparation and construction layout for utility projects in Illinois and Indiana with routes greater than 10 miles and encompassing hundreds of parcels. . Creation of a GIS for Hoosier Energy for easement, asset, facilities and vegetation management. . Construction of storm sewer inventory database for two naval bases. . Legal research, data processing, boundary calculations, drafting, and reporting for boundary survey of NSA Crane, the 3rd largest navy base in the world, spanning 4 counties, 2 time zones and over 64,000 acres. Crew Chief 03/07 - 07/10 Bledsoe Riggert Guerrettaz, Inc (Bloomington, IN) . Responsible for the safe and efficient operation of a survey field crew. . Conducted deed research and field work for topographic, ALTA, boundary, route, lot, control and construction surveys under the direct supervision of a licensed professional surveyor. Survey Technician 05/06 - 08/06 McKim & Creed (Bolivia, NC) Survey Technician 01/06 - 05/06 A. Jablonski Land Surveying (Johnson City, TN) Survey Technician 05/05 - 08/05 Greenwell Surveying (Gray, TN) . Performed deed research, large scale boundary surveys, mortgage surveys, topographic surveys, construction stakeout, subdivision layout, hydrographic surveys and lot surveys. LICENSURE/CERTIFICATIONS Professional Surveyor (Registered in Indiana, Ohio and Illinois) Certified Utility Coordinator (INDOT) Right of Way Plan Development (INDOT) EDUCATION Bachelor of Science in Surveying and Mapping (magna cum laude) East Tennessee State University ♦ Johnson City, TN ♦ December, 2006

Page 106 of 262

PERSONNEL ADMINISTRATION COMMITTEE (PAC)

REQUESTED AGENDA INFORMATION FOR PAC MEETINGS

TITLE OF ITEM THAT APPEARS ON THE PAC AGENDA:

Youth Services Bureau of Monroe County

DATE ITEM WILL APPEAR ON THE PAC AGENDA: December 6, 2016

CONTACT PERSON: Louis Malone IV PHONE NUMBER: 812-349-2987

Presenter at PAC Meeting if other than Contact Person:

OFFICE/DEPARTMENT: n/a

EXECUTIVE SUMMARY: (Please attach supporting documentation for your request)

Signed Date

Page 107 of 262 Youth Services Bureau of Monroe County

PAC ‐ Executive Summary:

Primary Goal: To clarify roles within the agency and facilitate the absorption of the Asset Building Coalition into the Youth Services Bureau of Monroe County

Objective: Subcommittees previously apart of the Asset Building Coalition will be merging into YSB of Monroe County and staff needs to be reallocated to provide staff support to five new initiatives YSB of Monroe County will be supporting:

1. Monroe County Youth Council (MCYC) 2. Nurtre, Engage, Thrive (NET) 3. Bloomington Afterschool Network (BASN) 4. Buidling a Thriving Compassionate Community (BTCC) 5. Indiana Youth Institute Youth Worker Cafes

Task: Revise job descriptions and actual duties performed in roles to accommodate the absorption of these initiatives within the current staff of the Youth Services Bureau of Monroe County

Submitted Proposal: 1. Job description of Community Education and Training Coordinator revised to Prevention Coordinator with significant changes to job duties

2. Job description of Financial and Personnel Coordinator updated to include duties removed from the Community Education and Training Coordinator along with new job duties that have been assigned in the past year

3. Job description of the Executive Director updated with minor changes

4. Job description of the Deputy Director updated to include duties removed from the Community Education and Training Coordinator

5. Job description of the Program Coordinator updated to include duties removed from the Community Education and Training Coordinator

Justifications & Job Description work has been included in this packet

Page 108 of 262 POSITION DESCRIPTION COUNTY OF MONROE, INDIANA

POSITION: Executive Director DEPARTMENT: Youth Services Bureau of Monroe County WORK SCHEDULE: As Assigned JOB CATEGORY: EXE II (40hr)

DATE WRITTEN: January, 2007 STATUS: Full-time REVISED January, 2010 FLSA STATUS: Exempt December, 2014

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Monroe County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application proves or perform essential functions of the job, unless the accommodation would cause an undue hardship.

Incumbent serves as Executive Director for the Youth Services Bureau Shelter, responsible for implementing the policy directions and goals of the Youth Service Bureau, including securing and administering department funds, supervising development and operations of programs and services, and supervising personnel.

DUTIES:

Reports to: Board of Judges – Monroe County.

Directly Supervises: Deputy Director, other personnel as necessary in the absence of key positions.

Operates the facility in accordance with the mission statement and in direction provided by the organization’s governing body.

Supervises and directs assigned personnel, including interviewing applicants, making hiring/firing decisions, maintaining discipline, making work assignments, evaluating performance, establishing goals and work standards, and providing training and corrective instruction.

Maintains a cooperative working relationship with representatives of community-based and other agencies and service providers and promotes awareness of facility activities, goals, and needs to the general public.

Serves as a member of the Youth Services Bureau Senior Leadership Team, and facilitates weekly meetings. In conjunction with other members of the team, assists in developing, maintaining, and implementing department programs, goals, and procedures, including reviewing and/or revising policies, determining allocation of funds, resolving conflicts and problems, determining department priorities, and addressing related issues as necessary.

Develops and implements programs and plans consistent with Youth Services Bureau goals and objectives. Collaborates with local, state, and federal youth services to maximize programs/services, including identifying programs that can be funded and sustained over time.

Oversees and directs operation of the facility; plans for the future needs relating to the maintenance and upgrading of the facility; and develops appropriate methods of meeting such needs.

Acts as media spokesperson, preparing news releases, arranging for public news conferences and ceremonial events and ensuring media receives accurate data. Youth Shelter – Executive Director, Pg. 1 Page 109 of 262

Seeks and secures alternative funding sources, such as grants. Prepares grant applications and administers grant monies upon receipt, ensuring compliance with grant requirements and preparing required reports.

Completes a variety of monthly, quarterly, and annual reports as required by County Council, Commissioners, and all funding and licensing/accrediting agencies, including conducting assessments and compiling statistics, financial information, and narratives.

Attends Advisory Board and related committee meetings. Prepares and presents written reports and financial statements at Board meetings, responds to inquiries, and keeps minutes for committee meetings. Develops annual agency goals, working with staff and Advisory Board as necessary.

Oversees assurance of department compliance with all accrediting and licensing requirements from State Board of Health, Welfare Departments, State Fire Marshall, Indiana Youth Services Association, and applicable federal agencies.

Develops annual budget for department and ensures proper coordination of budget and grant funding, including securing funding through county, state, and federal sources. Administers budget upon approval, making adjustments as necessary and approving all claims, payroll, and other expenditures. Cooperates with audit procedures and implements appropriate changes recommended in audit reports. Maintains listing of donations to agency and completes related solicitations.

Serves as department liaison to a variety of organizations and attends department head, County Commissioner, County Council, and community organization meetings. Makes public presentations on youth issues and writes and records public service announcements as needed.

Serves on and/or attends meetings of various professional and community organizations and committees, and periodically participates in public forums and hearings.

Supervises social work interns, working closely with University officials to determine nature and purpose of positions and academic requirements.

Serves on-call on an administrative rotation basis. Assists Deputy Director and other staff with requests for admitting youths, out-of-county requests, runaways, and other emergency situations.

Serves as the member representative for the Indiana Youth Services Association.

Participates in relevant workgroups related to the Indiana Association of Residential Child Care Agencies for state level collaboration of best services to youth.

Communicates with the Department of Child Services assigned Licensing Specialist in relation to residential operations.

Performs related duties as assigned.

I. JOB REQUIREMENTS:

Master's Degree in psychology, counseling or social work, criminal justice, or related field, with a minimum of four years previous experience in a management or administrative position. A licensed clinical social worker (LCSW) strongly preferred.

Youth Shelter – Executive Director, Pg. 2 Page 110 of 262

Thorough knowledge of all federal, state, and local rules, regulations, and policies governing Youth Services/Shelter, with ability to develop and maintain appropriate department policies and procedures accordingly.

Working knowledge of accounting practices and principles with ability to prepare budgets, seek grants and adhere and administer grant requirements.

Knowledge of other adolescent services and programs available in Monroe County, with ability to make appropriate referrals and coordinate services as needed.

Working knowledge of Standard English grammar, spelling and punctuation and ability to prepare detailed written reports as required.

Ability to operate standard office equipment and software, such as computer, keyboard, calculator, fax machine, copier, telephone, word processing software, database/spreadsheet software, and financial software.

Ability to supervise and direct assigned personnel, including interviewing applicants, making hiring/firing decisions, maintaining discipline, making work assignments, evaluating performance, establishing goals and work standards, and providing training and corrective instruction.

Ability to perform arithmetic calculations and to develop and administer annual budget, including ability to secure and retain grants and other funding, write grant applications, ensure compliance with grant requirements, and prepare related reports.

Ability to effectively communicate orally and in writing with co-workers, other County departments, elected officials, state agencies, schools, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to work on several tasks at the same time and work rapidly for long periods, occasionally under time pressure.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to respond swiftly and rationally to emergencies on a 24-hour basis.

Possession of a valid driver’s license and demonstrated safe driving record.

Ability to affect positive change through management which involves systematic problem solution and development of goals.

Youth Shelter – Executive Director, Pg. 3 Page 111 of 262 Ability to occasionally work extended, weekend, and evening hours, and periodically travel out of town for training/conferences, sometimes overnight.

Successfully pass all post – offer employment tests including: background check, drug test, and credit report.

II. DIFFICULTY OF WORK:

Incumbent performs administrative and supervisory duties in accordance with established regulations and generally applicable guidelines, exercising judgment to effectively secure and retain funding, ensure appropriate and effective agency operations, and supervise employees. Incumbent's duties are broad in scope, involving both general and individual situations and requiring careful consideration of unique situations and resolution of multiple, conflicting variables and choices.

III. RESPONSIBILITY:

Incumbent ensures proper and effective functioning of Youth Services Bureau of Monroe County and associated services, including securing and retaining funding, supervising employees, and maintaining compliance with all applicable rules and regulations. Goals and objectives of Youth Services Bureau and incumbent's duties are generally known, and work is reviewed for continuing maintenance of services and attainment of objectives.

IV. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains communication with co-workers, other County departments, elected officials, state agencies, schools, and the public for purposes of coordinating services, reviewing operations, supervising department personnel and operations, and negotiating funding needs.

Incumbent reports directly to the Board of Judges.

V. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs most duties in a standard office environment, involving sitting/walking at will, sitting for long periods, lifting/carrying objects weighing up to 25 pounds, close vision, speaking clearly, and hearing sounds/communication. Incumbent is periodically exposed to potentially violent “at-risk” adolescents for which safety precautions must be taken at all times. Incumbent occasionally works extended, evening, and/or weekend hours, and periodically travels out of town for training/conferences, sometimes overnight. Incumbent serves on 24-hour call for emergencies.

Youth Shelter – Executive Director, Pg. 4 Page 112 of 262 APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Executive Director for the Youth Services Bureau of Monroe County describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Is there anything that would keep you from meeting the job duties and requirements as outlined? Yes_____ No_____

______Applicant/Employee signature Date

______Type or Print name

Youth Shelter – Executive Director, Pg. 5 Page 113 of 262 POSITION DESCRIPTION COUNTY OF MONROE, INDIANA

POSITION: Deputy Director DEPARTMENT: Youth Services Bureau of Monroe County WORK SCHEDULE: As Assigned JOB CATEGORY: EXE I – 40hr (Professional, Administrative, Technological)

DATE WRITTEN: January, 2007 STATUS: Full-time REVISED: March 2012 December 2014 FLSA STATUS: Exempt

Incumbent serves as Deputy Director for the Youth Services Bureau of Monroe County, responsible for assisting in overall management of Youth Services Bureau of Monroe County operations, including supervising and directing personnel, ensuring compliance with department policies, procedures and various accrediting/licensing and grant requirements.

DUTIES:

Reports to: Executive Director

Directs and monitors the following positions: Program Coordinator, Community Education and Training Coordinator, Clinical Coordinator and Finance & Personnel Coordinator.

Operates the facility in accordance with the mission statement and in direction provided by the organization’s governing body.

Ensure that the various programs and general operations of each department meet all county, state and federal statutes and regulations applicable thereto. Responsible for oversight of operations.

Direct and supervise key staff to meet agency objectives, adhere to recognized best practices, and ensure compliance with all agency policies and procedures.

Ensures provision of relevant training and corrective instruction, planning and facilitating meetings, and evaluating performance.

Assists with developing and implementing strategies and plans consistent with Youth Services Bureau goals and objectives established by the Board of Judges.

Oversees and participates in the implementation and compliance of the YSB strategic plan.

Youth Services – Deputy Director, Pg. 1 Page 114 of 262

Serves as a member of the Youth Services Bureau Senior Leadership Team, and attends weekly meetings. In conjunction with other members of the team, assists in developing, maintaining, and implementing department programs, goals, and procedures, including reviewing and/or revising policies, determining allocation of funds, resolving conflicts and problems, determining department priorities, and addressing related issues as necessary.

Identifies potential programs and services for youth and families.

Responsible for the YSB Performance Improvement Monitoring and Reporting as well as facilitating PI meetings.

Coordinates various work groups to include Clinical Workgroup and Programming Workgroup.

Responsible for the reporting of Critical Incidents to Department of Child Services, unless another staff member is serving in the role of on-call Administrator.

Facilitates Critical Incident Review meetings.

Responsible for accurate entry of YSB statistical information into designated database to include making additions or adjustments to systems.

Responsible for contract information tracking and reporting.

Serves as Childtrax database administrator.

Ensures facility and program compliance with state and federal licensing requirements and grants, including reviewing personnel files, meeting with licensing officials, assisting licensing officials during inspections, and correcting instances of non-compliance.

Provide for the training, and related evaluation of staff in accordance with fair labor standards and established county policies and procedures; responsible for the development of the annual training calendar (in-services, guest speakers, sharing of relevant community trainings to staff and the like).

Assists in the planning of the annual staff retreat in coordination with the Executive Director or designee.

Educates staff on performance measures/outcomes related to their role in providing services under grants/contracts.

Youth Services – Deputy Director, Pg. 2 Page 115 of 262 Prepares evaluation materials, assists agency representatives with audits/reviews, and submits food and health plans to Health Board as required.

Responsible for writing and overseeing implementation of YSB administrative policies and procedures.

Responsible for compiling and analyzing agency-wide data on a monthly basis and reports to the Executive Director.

Oversee and/or conducts review of facilities and operations to ensure compliance with accrediting/licensing requirements, such as fire, welfare, health and nutritional standards. Reviews problems with Executive Director and staff as needed. Arranges preventive maintenance and repairs of facilities and equipment, ensuring safety of facilities and completion fire and tornado drills.

Serves as the Program Director, per DCS licensure stipulations. Conducts Residential Random Moment Surveys and Client Point in Time Survey.

Assists with monitoring and developing department budgets, including administering budgets upon approval, making adjustments and approving expenditures. Participates in developing and planning, awareness & fundraising activities. Prepares grant applications and ensures compliance with grants received.

Attends and/or facilitates staff meetings, Courts Management meetings, and County Commissioners and County Council meetings.

Oversees planning of the annual staff retreat.

Serves as department liaison to a variety of organizations and attends department head, County Commissioner, County Council, and community organization meetings in the absence of the Executive Director.

Makes public presentations on youth issues, as needed.

Completes a variety of periodic reports as required or requested by County officials and funding/ licensing agencies, including conducting assessments and compiling statistics, financial information, and narratives.

May supervise interns, working closely with University officials to determine nature and purpose of positions and academic requirements. Serves to monitor agreements with internship/volunteering entities.

Youth Services – Deputy Director, Pg. 3 Page 116 of 262 Serves on Hiring Committee specific to administrative and full-time personnel.

Attends a variety of meetings, seminars, and professional development workshops as required.

Serves on and/or attends meetings of various professional and community organizations and committees, and periodically participates in public forums and hearings.

Serves as Executive Director in his/her absence.

Serves on 24-hour administrator on-call rotation for emergencies, and serves as the primary administrator during business hour in regards to shelter admissions and discharges from service.

Provide for all other matters and purposes as necessary in the general operation of the Youth Services Bureau or as directed by the Executive Director.

I. JOB REQUIREMENTS:

Master’s degree in social, business or related professional area from an accredited college/university and two (2) years of experience in the management or supervision of child care personnel and programs OR a Batchelor degree in social work or a human service area of study from an accredited school and four (4) years of experience in the management or supervision of child care personnel and programs. (Exceptions to educational requirements must comply with facility licensure and service standard requirements.)

Minimum of five years of experience in social services, business or related area.

Must be at least 25 years of age, per Indiana Dept. of Child Services licensure.

Thorough knowledge of and ability to ensure compliance with federal, state, and local regulations and policies governing youth shelter operations and Department policies and procedures.

Working knowledge of Standard English grammar, spelling and punctuation and ability to prepare detailed written reports as required.

Knowledge of adolescent and family services and programs available throughout the County and ability to make appropriate referrals to social service agencies.

Ability to supervise and direct assigned personnel, including scheduling and making work assignments, providing training and corrective instruction, planning and facilitating meetings, interviewing applicants, assisting in hiring and terminating personnel, and evaluating performance.

Ability to serve as Executive Director in his/her absence.

Youth Services – Deputy Director, Pg. 4 Page 117 of 262 Ability to operate standard office equipment and software, such as computer, keyboard, calculator, fax machine, copier, telephone, word processing software, database/spreadsheet software, and financial software.

Ability to effectively communicate orally and in writing with co-workers, other County departments, government agencies, Shelter clients and their families, schools, social service agencies, funding and accrediting/licensing agencies, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to perform arithmetic calculations and to assist in developing and administering annual budgets, including ability to write grant applications and ensure compliance with grant requirements.

Ability to effectively complete duties amidst frequent distractions, interruptions, and disruptive situations.

Ability to maintain accurate and organized records.

Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to work on several tasks at the same time and work rapidly for long periods, occasionally under time pressure.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to respond swiftly and rationally to emergencies on a 24-hour basis, in the capacity of an on-call Administrator to programming/services.

Ability to occasionally work extended, weekend, and evening hours, and periodically travel out of town for training/conferences, sometimes overnight.

II. DIFFICULTY OF WORK:

Incumbent's duties are broad in scope involving careful consideration of unique situations and resolution of multiple, sometimes-conflicting variables and choices. Duties are performed according to local, state and federal regulations, funding source requirements, and department procedural and personnel policies, requiring independent judgment in selecting appropriate methods and precedents to apply to varying circumstances.

Youth Services – Deputy Director, Pg. 5 Page 118 of 262 III. RESPONSIBILITY:

Incumbent's performance has a significant impact on overall department operations and functions, with work reviewed for soundness of judgment and achievement of desired results. Incumbent applies standard department policies and procedures to varying situations, referring extremely unusual problems/situations to supervisor as needed.

IV. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains communication with co-workers, other County departments, government agencies, Shelter clients and their families, schools, social service agencies, funding and accrediting/licensing agencies, and the public for purposes of exchanging and explaining information, supervising and directing personnel, and resolving problems.

Incumbent reports directly to Executive Director.

V. PHYSICAL EFFORT AND WORK ENVIRONMENT:

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Deputy Director for Youth Services Bureau of Monroe County describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Is there anything that would keep you from meeting the job duties and requirements as outlined? Yes_____ No_____

______Applicant/Employee signature Date

______Type or Print Name

Youth Services – Deputy Director, Pg. 6 Page 119 of 262 POSITION DESCRIPTION COUNTY OF MONROE, INDIANA

POSITION: Financial & Personnel Coordinator & Record Coordinator DEPARTMENT: Youth Services Bureau of Monroe County WORK SCHEDULE: As Assigned JOB CATEGORY: PAT III, 40hrs

DATE WRITTEN: January, 2007 STATUS: Full-time REVISED: January 2010 FLSA STATUS: Exempt December 2014 November 2016

Incumbent serves as Financial & Personnel Coordinator for the Youth Service Bureau of Monroe County, responsible for the management and administration of budgetary, payroll, and procurement functions, and various other accounting and management related duties.

DUTIES:

Reports to: Deputy Director

Supervises: Secretary Office Manager and other relevant personnel, as assigned.

Prepares, analyzes and reports all Youth Services Bureau budgets, including monitoring and recording expenditures, analyzing trends and identifying system dysfunctions, and recommending procedural efficiency as appropriate. Creates projected annual budgets, including the budget for annual budget hearings. Reviews with Executive Director and makes any necessary adjustments. Attends budget work sessions and budget hearings as needed, providing information and necessary documentation.

Serves as hiring lead for all positions at the agency, to include preparing and posting all job advertisements, collecting resumes, coordinating and scheduling interview times, participating in all agency interviews, communicating with applicants, conducting and collecting employment references, and making job offers.

Serves as the responsible party to ensure all staff (at hire) have required reference checks, educational documentation, background screenings, pre-employment physicals, pre-employment drug screenings, TB test and other required pre-employment activities completed successfully prior to YSB offering a formal offer of employment. Communicates results of screening to the Deputy Director.

Youth Services – Finance & Personnel Coord, Pg. 1 Page 120 of 262 In collaboration with the Program Coordinator, assures department compliance with all accrediting and licensing requirements in relation to personnel charts and training needs of YSB staff, meeting with licensing officials, assisting licensing officials during inspection and correcting instances of non-compliance in this area.

Serves as a member of the Youth Services Bureau Senior Leadership Team, and attends weekly meeting. In conjunction with other members of the team, assists in developing, maintaining, and implementing department programs, goals, and procedures, including reviewing and/or revising policies, determining allocation of funds, resolving conflicts and problems, determining department priorities, and addressing related issues as necessary.

Supervises and directs assigned personnel, including interviewing and making hiring recommendations, reviewing position responsibilities and salaries, administering personnel programs and procedures, updating staff of organizational developments, providing training, establishing goals, evaluating performance, maintaining discipline and recommending corrective actions as warranted, making work assignments, and maintaining knowledge of duties performed by supervisory personnel. Performs duties of assigned personnel in their absence.

Oversees preparation of purchase orders and claims for all Youth Services Bureau budgets.

Reconciles with Auditor's records and recommends line-item transfers as needed to maintain positive account balances. Set up YSB financial database annually with new line numbers and annual appropriations for both county funds and any grant funds.

Prepares monthly and ad hoc financial reports for the Executive Director, Assistant/Deputy Director, Presiding Judge, County Auditor, Program Supervisors, and all auditing/regulating agencies. Monitors, analyzes, and reports all grant funding requests, continuously recording and monitoring all revenues and expenditures for grant and revenue funding sources.

Administers Phase One of new employee orientation for direct care staff Youth Services Bureau staff, to include filling out new hire paperwork, discussing the county Personnel Policy Handbook, preparing and explaining employee timesheets, the county pay schedule, and other related topics. Prepares new employee timesheets annually and for new hires as needed. Updates and monitors benefit time earned and used on timesheets.

Gather daily food log information from Binkley House Manager and file monthly Federal Lunch Money Program reports online. Prepares and submits Annual Financial Report, Sponsor Information Sheet, and Site Information Sheet to the Department of Education.

Maintains department payroll records and ledgers, including recording and/or calculating hours and days worked, pay, leave, compensatory time, and related information. Oversees preparation and maintenance of bi-weekly payroll for Youth Services Bureau staff. Reconciles department ledger totals to Auditor's reports. Maintains payroll records of work-study employees, submitting reports to University Work Study Office as required.

Youth Services – Finance & Personnel Coord, Pg. 2 Page 121 of 262 Maintains and updates personnel files, including time slips, requests for days off, evaluations, employment verifications, and other related information. Tracks and reports employee longevity and salary increases for Youth Services Bureau staff.

Prepare and submit Title IV-E cost report to the Department of Child Services on an annual basis. Serve as liaison between the Department of Child Services Rate Setting Unit and the Youth Services Bureau of Monroe County. Respond to any clarification questions and make changes as needed to secure annual per-diem reimbursement rate. Attend annual I-Rate training as necessary.

Serves as the lead to ensure new staff are connected with the appropriate Monroe County entities for county employment enrollment and orientation.

Implements the advertising of open positions to various media sources, collects applicant resumes/applications, preparing for the interviewing of applicants.

Reviews Youth Services Bureau and Court policies and procedures regarding financial management and recommends changes/updates to the Executive Director. Prepares and presents oral or written management and budgetary reports, such as transfers, additional appropriations, and changes in salary ordinance to the Executive Director and other parties as requested.

Researches new grant opportunities. As eligible grant opportunities are identified, works with leads grant writing process, and works with other Youth Services Bureau staff to write a successful grant application and submit to granting authority. Prepares all financial portions of application. Monitors application status and provides any additional documentation or information as needed.

Assists in administering all Youth Services Bureau grants and funding contracts according to funding source requirements, including preparing and processing payment requests/drawdowns, creating/maintaining databases and spreadsheets, compiling data, preparing and submitting monthly, quarterly, semi-annual, and annual financial reports, and assisting auditors as needed.

Maintains electronic copies of Employee Services Records and submits to Auditor’s Office annually or as otherwise requested.

Works to create and maintain YSB website. Gathers information from staff on community events for youth and posts to site regularly. Stays educated on website software, and works with the Technical Services department to correct any problems. Solicits ideas from other YSB staff as to needed or suggested website content.

Oversees preparation of Prepares all requests for County Council and Commissioners meetings and provides supporting documentation. Attends meetings as necessary to answer questions regarding these requests.

Youth Services – Finance & Personnel Coord, Pg. 3 Page 122 of 262

Maintains and dispenses YSB credit cards to staff as needed. Tracks and monitors spending with monthly statements.

Prepares and submit any necessary travel requests to the Presiding Judge.

Prepares, processes and submits monthly per-diem bills to welfare and probation departments in Monroe and other counties. Communicates frequently with various departments and related agencies to exchange and verify financial information. Collects missing client ID numbers from probation and DCS. Collects and uploads all placement agreements and resident extension documents to client database. Maintains billing spreadsheet of all placement types.

Performs duties of other department personnel in their absence or as needed.

Attends weekly staff meeting as often as schedule and coverage allows. Attends a variety of meetings, seminars, and professional development workshops, as required. Periodically attends meetings on behalf of the department.

Attends monthly YSB Advisory Board meetings. Prepares and presents financial report to board members and answers any financial questions as needed.

Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

Bachelor’s Degree in accounting, office/business administration, or related field or equivalent combination of education and experience.

Thorough knowledge of standard bookkeeping principles and fund accounting, with ability to accurately maintain and reconcile ledgers and other records, and complete related financial reports and payroll records as required.

Thorough knowledge of standard office practices and procedures and ability to apply such knowledge to a variety of interrelated processes, tasks and operations.

Ability to supervise and direct assigned staff, including interviewing and making hiring recommendations, making work assignments, providing training and corrective instruction, evaluating performance, and maintaining knowledge of duties performed by supervisory personnel.

Working knowledge of Standard English grammar, spelling and punctuation and ability to prepare correspondence, documents and written reports as required.

Ability to type with speed and accuracy and operate standard office equipment, such as computer, keyboard, calculator, fax machine, postage meter, copier, and telephone.

Youth Services – Finance & Personnel Coord, Pg. 4 Page 123 of 262

Ability to effectively communicate orally and in writing with co-workers, other County personnel, other government departments/agencies, vendors, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to effectively complete duties amidst frequent distractions and interruptions, occasionally under pressure of formal deadlines.

Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to work on several tasks at the same time and work rapidly for long periods, occasionally under time pressure.

Ability to occasionally work extended evening and/or weekend hours, and occasionally travel out of town for meetings/conferences.

II. RESPONSIBILITY:

Incumbent performs a variety of regular and routine duties with priorities determined by a flexible, customary routine and supervisor. Assignments are guided by broad policies and/or general objectives. Errors in work are primarily detected or prevented through supervisory review and notification from other agencies, and standard bookkeeping checks. Undetected errors could result in loss of time for correction, inconvenience to other agencies, or loss of money. Work is reviewed during critical phases and upon completion for accuracy and compliance with funding source regulations.

III. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent communication with co-workers, other County personnel, other government departments/agencies, vendors, and the public for purposes of supervising and coordinating work, resolving problems and requesting and/or providing information.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in standard office environment, involving sitting/walking at will, sitting/standing/walking for long periods, lifting/carrying objects weighing up to 25 pounds, keyboarding, close/far vision, speaking clearly, hearing sounds/communication, and handling/grasping/fingering objects. Incumbent occasionally works extended evening and/or weekend hours, and occasionally travels out of town for meetings/conferences, but not overnight.

Youth Services – Finance & Personnel Coord, Pg. 5 Page 124 of 262

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Financial Coordinator & Records Administrator for the Youth Service Bureau of Monroe County describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Is there anything that would keep you from meeting the job duties and requirements as outlined? Yes_____ No_____

______Applicant/Employee signature Date

______Type or Print name

Youth Services – Finance & Personnel Coord, Pg. 6 Page 125 of 262 Monroe Circuit Court CURRENT (Board Of Judges)

Executive Director

Deputy Director

Program Coordinator Finance Coordinator Community Education and Training Coordinator Clinical Coordinator

Binkley House Safe Place Manager Coordinator Office Manager Clinician Clinician

Residential Coordinators MSW/BSW Case Manager Interns Residential Specialists

Page 126 of 262 Monroe Circuit Court CURRENT (Board Of Judges)

Executive Director

Deputy Director

Finance & Program Coordinator Prevention Coordinator Clinical Coordinator Personnel Coordinator

Binkley House Safe Place Manager Coordinator Office Manager Clinician Clinician

Residential Coordinators MSW/BSW Case Manager Interns Residential Specialists

Page 127 of 262

PERSONNEL ADMINISTRATION COMMITTEE (PAC)

REQUESTED AGENDA INFORMATION FOR PAC MEETINGS

TITLE OF ITEM THAT APPEARS ON THE PAC AGENDA: Youth Services Bureau - Community Education And Training Coordinator

DATE ITEM WILL APPEAR ON THE PAC AGENDA: January 3, 2017

CONTACT PERSON: Victoria Thevenow PHONE NUMBER: 5013

Presenter at PAC Meeting if other than Contact Person: Louis Malone IV

OFFICE/DEPARTMENT: Youth Services Bureau Of Monroe County

EXECUTIVE SUMMARY: (Please attach supporting documentation for your request) YSB of Monroe County would like to follow up with PAC regarding the changes to the Community Education and Training Coordinator position. Specifically that WIS has returned their recommendation for the changed position after having conducted a salary review.

An organizational chart, documents from WIS, and the original Executive Summary (originally submitted November 30, 2016) which outlines the larger goals of this project are being sent along with this agenda request.

Printed nameLouis Malone IV Date12/27/2016

Signature

Page 128 of 262

Waggoner ● Irwin ● Scheele & Associates INC

MEMO

TO: Monroe County Personnel Administration Committee

FROM: Addie Rooker/Lori Seelen Waggoner, Irwin, Scheele & Associates, INC.

DATE: December 16, 2016

RE: Classification Review – Youth Services Bureau

As requested, Waggoner, Irwin, Scheele, and Associates, reviewed the following position for the Monroe County Youth Services Bureau.

Prevention Coordinator (Youth Services Bureau)

This is a job description update request. The position is currently titled Community Education and Training Coordinator and was classified in October 2014 at PAT IV. The department is requesting a title change and job description update to accommodate integration of 501c3 structure into the Monroe County Youth Services Bureau. The job description has been updated to more accurately reflect the duties and requirements of the position. The position will now be responsible for working with various community partners and others to meet the mission of YSB, enact support, and evaluate prevention initiatives, and serving as coordinating lead within the agency.

Recommendation: The changes to the job description and title more accurately reflect the duties and requirements of the position. It is recommended that the job description update and title change to Prevention Coordinator be approved and the position remain classified at PAT IV Exempt.

Page 129 of 262 Youth Services Bureau of Monroe County

PAC ‐ Executive Summary:

Primary Goal: To clarify roles within the agency and facilitate the absorption of the Asset Building Coalition into the Youth Services Bureau of Monroe County

1. Monroe County Youth Council (MCYC) 2. Nurture, Engage, Thrive (NET) 3. Bloomington Afterschool Network (BASN) 4. Building a Thriving Compassionate Community (BTCC) 5. Indiana Youth Institute Youth Worker Cafes

Task: Revise job descriptions and actual duties performed in roles to accommodate the absorption of these initiatives within the current staff of the Youth Services Bureau of Monroe County

Submitted Proposal: 1. Job description of Community Education and Training Coordinator revised to Prevention Coordinator with significant changes to job duties

3. Job description of the Executive Director updated with minor changes

4. Job description of the Deputy Director updated to include duties removed from the Community Education and Training Coordinator

5. Job description of the Program Coordinator updated to include duties removed from the Community Education and Training Coordinator

Justifications & Job Description work has been included in this packet

Page 130 of 262 POSITION DESCRIPTION COUNTY OF MONROE, INDIANA

POSITION: Community Education & Training Prevention Coordinator DEPARTMENT: Youth Service Bureau of Monroe County WORK SCHEDULE: As Assigned JOB CATEGORY: PAT IV – 40hr

DATE WRITTEN: October, 2016 STATUS: Full-time 40hr FLSA STATUS: TBD

Incumbent serves as Community Education and Training Spectrum of Prevention Coordinator, responsible for assisting in overall delivery of training to staff in various programs, maintains various training certifications. working with various community partners and others to meet the mission of the Youth Services Bureau of Monroe County. Responsible for developing, delivering and updating base orientation of new staff to the YSB agency, and serves to educate the community on youth related topics, as identified by community needs. working with Youth Services Bureau of Monroe County staff, other Monroe County government departments, and other agencies to enact support, and evaluate prevention initiatives across the social ecology. Serves as the coordinating lead within the agency on shared topics.

DUTIES:

Reports to: Deputy Director

Assists with developing and implementing programs and plans consistent with Youth Service Bureau goals and objectives established by the Board of Judges.

Develop and maintain Youth Services Bureau of Monroe County resource and knowledge base across the spectrum of prevention

Serves as the primary trainer to all YSB staff in the following areas: Crisis Prevention Intervention

Maintains a cooperative working relationship with representatives of community-based and other agencies and service providers and promotes awareness of facility agency activities, goals, and needs to the general public.

Serve as YSB liaison to prevention oriented community initiatives including but not limited to those previously encompassing the Asset Building Coalition. Duties to include supporting all of the

Youth Services – Community Education and Training Coordinator, Pg. 1 Page 131 of 262 community initiatives activities, goals, and community engagement while allowing for continued community based decision making within the initiatives.

Attend trainings and conferences as needed to maintain expertise in the prevention field.

Serve as YSB designated staff person in the Monroe County Youth Council MOU.

Work with Finance and Personnel Coordinator and the Program Coordinator to apply for and monitor grants, funding, and expenses.

Serve as Project Manager for all grants associated with the prevention focused community initiatives in this position’s purview.

Develop prevention training models and materials for priority populations and organizations.

Provides guidance and making recommendations on policies, procedures, and programing as related to models of practice and frameworks agreed upon by the agency.

Assists in the planning of the annual staff retreat in coordination with the Executive Director or designee.

Makes public presentations on youth issues, as needed.

Work with outside agencies and organizations to identify and provide for emerging needs of target populations. To include conducting agency and community surveys to gauge knowledge of YSB services.

Plans, coordinates, and oversees implementation of participation in community events.

Project lead for organizing, planning, and promoting events, educational, and advocacy opportunities related to the spectrum of prevention

Attends and/or facilitates YSB staff meetings in regards to providing training and brief training refreshers.

Youth Services – Community Education and Training Coordinator, Pg. 2 Page 132 of 262 As appropriate, serves as a facilitator of trainings relative to 40 Developmental Assets and Primary Prevention to other youth serving organizations to build community consensus on the best care of youth, as fits the community’s needs. It is encouraged that, when possible, YSB and other youth serving agencies share their training resources for the benefit of the community. Other identified relevant trainings associated with the various community initiatives supervised by this position, may be appropriate as well.

In collaboration with the Executive Director, foster active working relationships among agencies, coalitions, organizations, and businesses to collectively address shared risk and protective factors related to childhood conditions.

YSB liaison for appropriate community coalitions, including System of Care. Priority coalitions will include those focused on the spectrum of prevention. Collaboration to address shared risk and/or protective factors is also to be prioritized.

Collaborate with community partners to: develop strategies for modifying priority risk and protective factors related to childhood conditions on the local level, develop capacity for/implement primary prevention strategies.

Assist in organizing, planning, and promoting collaboration across agencies

Attends a variety of meetings, seminars, and professional development workshops as required.

Performs related duties as assigned.

I. JOB REQUIREMENTS:

See 465 IAC 2-10-48 – Administrative and supervisory personnel section for more guidance and discussion: Master’s degree in social, business or related professional area from an accredited college/university and two (2) years of experience in the management or supervision of child care personnel and programs OR a Bachelor degree in social work or a human service area of study from an accredited school and four (4) years of experience in the management or supervision of child care personnel and programs. (Exceptions to educational requirements must comply with facility licensure and service standard requirements.)

Must be at least 25 years of age, per Indiana Dept. of Child Services licensure.

Thorough knowledge of and ability to ensure compliance with federal, state, and local regulations and policies governing youth shelter operations and Department policies and procedures.

Working knowledge of Standard English grammar, spelling and punctuation and ability to prepare detailed written reports as required.

Knowledge of adolescent and family services and programs available throughout the County.

Youth Services – Community Education and Training Coordinator, Pg. 3 Page 133 of 262

Ability to effectively communicate orally and in writing.

Ability to maintain accurate and organized records.

Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to work on several tasks at the same time and work rapidly for long periods, occasionally under time pressure.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to occasionally work extended, weekend, and evening hours, and periodically travel out of town for training/conferences, sometimes overnight.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by immediate supervisor and other management as required. This agency reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as necessary.

II. DIFFICULTY OF WORK:

III. RESPONSIBILITY:

Incumbent's performance has a significant impact on overall department operations and functions, with work reviewed for soundness of judgment and achievement of desired results. Incumbent

Youth Services – Community Education and Training Coordinator, Pg. 4 Page 134 of 262 applies standard department policies and procedures to varying situations, referring extremely unusual problems/situations to supervisor as needed.

IV. PERSONAL WORK RELATIONSHIPS:

V. PHYSICAL EFFORT AND WORK ENVIRONMENT:

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Community Education and Training Coordinator Prevention Coordinator for Youth Service Bureau of Monroe County describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent rev

Is there anything that would keep you from meeting the job duties and requirements as outlined? Yes_____ No_____

______Applicant/Employee signature Date

______Type or Print Name

Youth Services – Community Education and Training Coordinator, Pg. 5 Page 135 of 262 POSITION DESCRIPTION COUNTY OF MONROE, INDIANA

POSITION: Prevention Coordinator DEPARTMENT: Youth Services Bureau WORK SCHEDULE: As Assigned JOB CATEGORY: PAT (Professional, Administrative, Technological)

DATE WRITTEN: October 2014 STATUS: Full-time (40 hours) REVISED: December 2016 FLSA STATUS: Exempt

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Monroe County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application proves or perform essential functions of the job, unless the accommodation would cause an undue hardship.

Incumbent serves as Prevention Coordinator for the Youth Services Bureau, responsible for working with various community partners and others to meet the mission of the YSB, enact support, and evaluate prevention initiatives, and serving as coordinating lead within the agency.

DUTIES:

Assists with developing and implementing programs and plans consistent with Youth Service Bureau goals and objectives established by the Board of Judges.

Serves as primary trainer to all YSB staff in the area of Crisis Prevention Intervention. Develops prevention training models and materials for priority populations and organizations.

Works with outside agencies and organizations to identify and provide for emerging needs of target populations. Develops and maintains YSB resources and knowledge base across the spectrum of prevention.

Maintains cooperative working relationship with representatives of community-based and other agencies and service providers and promotes awareness of agency activities, goals, and needs to general public.

Works with Executive Director in fostering active working relationships among agencies, coalitions, organizations, and businesses to collectively address shared risk and protective factors related to childhood conditions.

Serves as liaison to prevention oriented community initiatives, supporting community initiatives activities, goals, and community engagements. Organizes, and promotes educational and advocacy events.

Plans, coordinates, and oversees implementation of participation in community events, and makes public presentations on youth issues as requested.

YSB/PreventionCoord Page 136 of 262

Assists staff with applying for, and monitoring grants, funding, and expenses. Serves as Project Manager for grants associated with prevention focused community initiatives.

Serves as facilitator of trainings to other youth serving organizations to build community consensus on best care of youth, as fits the community needs as required.

Serves as member of Youth Services Bureau Senior Leadership Team, attending weekly meetings, assisting in developing, maintaining, and implementing department programs, goals, and procedures, including, but not limited to reviewing and/or revising policies, determining allocation of funds, resolving conflicts and problems, determining department objectives and priorities, and addressing related issues.

Serves on and attends various meetings, seminars, community organizations and committees, and professional development workshops, and participates in public forums and hearings as required.

Performs related duties as assigned.

I. JOB REQUIREMENTS:

Master's Degree in social, business, or related professional area and two (2) years’ experience in management or supervision of child care personnel and programs, or Bachelor’s degree in social work or human service area and four years’ experience in management or supervision of child care personnel and programs.

Thorough knowledge of and ability to ensure compliance with all federal, state, and local rules, regulations, and policies governing Youth Services operations and department policies and procedures.

Working knowledge of standard English grammar, spelling, and punctuation and ability to prepare detailed written reports and presentations as required.

Knowledge of adolescent and family services and programs available throughout the County.

Ability to effectively communicate orally and in writing with co-workers, other County departments, elected officials, state agencies, clients and families, schools, social service agencies, funding and accrediting/licensing agencies, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

YSB/PreventionCoord Page 137 of 262 Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to work on several tasks at the same time and work rapidly for long periods, occasionally under time pressure.

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

Ability to organize, promote, and present community events, speeches, and public presentations as required.

Ability to occasionally work extended, weekend, and evening hours, and periodically travel out of town for training/conferences, sometimes overnight.

II. DIFFICULTY OF WORK:

Incumbent’s duties are broad in scope involving careful consideration of unique situations and resolution of multiple, sometimes conflicting variables and choices. Duties are performed according to local, state, and federal regulations, funding source requirements, and department procedural and personnel policies, requiring independent judgment in selecting appropriate methods and precedents to apply to varying circumstances.

III. RESPONSIBILITY:

Incumbent’s performance has a significant impact on overall department operations and functions, with work reviewed for soundness of judgment and achievement of desired results. Incumbent applies standard department policies and procedures to varying situations, referring extremely unusual problems/situations to supervisor as needed.

IV. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains communication with co-workers, other County departments, elected officials, state agencies, clients and families, schools, social service agencies, funding and accrediting/licensing agencies, and the public for purposes of exchanging and explaining information, instructing and training personnel, and resolving problems.

Incumbent reports directly to Deputy Director.

V. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs most duties in a standard office environment, involving sitting/walking at will, sitting/standing for long periods, lifting/carrying objects weighing up to 25 pounds, close vision, speaking clearly, and hearing sounds/communication. Incumbent occasionally prepares, promotes,

YSB/PreventionCoord Page 138 of 262 and presents community events and public presentations. Incumbent occasionally works extended, evening, and/or weekend hours, and periodically travels out of town for training/conferences, sometimes overnight.

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Prevention Coordinator for the Monroe County Youth Services Bureau describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Is there anything that would keep you from meeting the job duties and requirements as outlined? Yes_____ No_____

______Applicant/Employee signature Date

______Type or Print name

YSB/PreventionCoord Page 139 of 262

MINUTES MONROE COUNTY COUNCIL COURTHOUSE, NAT U. HILL MEETING ROOM SEPTEMBER 27, 2016

Pursuant to proper notice, a Work Session of the Monroe County Council was called to order at 7:06 p.m. on September 27, 2016, at the Monroe County Courthouse, Nat U. Hill Meeting Room, Bloomington, Indiana 47404. The presiding officer was Cheryl Munson, President. A quorum was present, including:

Councilors Present: Cheryl Munson, President Ryan Cobine, President Pro Tempore Lee Jones Marty Hawk Shelli Yoder Eric Spoonmore Geoff McKim

Also Present: Michael Flory, County Council Attorney Therese Chambers, Auditor Marilyn Stonecipher, Deputy Auditor Kim Shell, Council Assistant

1. CALL TO ORDER

The meeting was called to order by President Munson.

(Munson) We have before us a proposal from the Health Department and the Prosecutor’s Department and that would be all that is on our agenda.

2. HEALTH DEPARTMENT Request for Additional Appropriation 8150‐000 Futures – TANF 20.0001 Supplies $8,940.00

Cobine made a motion to approve the request for additional appropriation. Jones seconded.

(Michael Flory, Council Attorney) Council, Ms. Caudill could not be here tonight. I told her I could handle this for her. She got a phone call from the State just a couple of weeks ago saying that they had additional funds that they would be able to distribute to us if we would be able to get them appropriated and spent by the end of September. We’ve made the deadline for advertisement and she has good use for the funds and has already planned what she will use them for.

(Yoder) It is great that we can react so quickly.

Page 140 of 262 Stonecipher called roll:

Spoonmore – yes Hawk – yes Cobine – yes McKim – yes Munson – yes Jones – yes Yoder – yes

Motion passed.

3. PROSECUTOR Request to Transfer Funds 1000‐009 County General – Prosecutor From: 10.0010 Victim Assistance Director $ 4,000.00 10.0011 Victim Assistant 4,000.00 10.0031 Deputy Prosecutor 2,000.00 10.0035 Deputy Prosecutor 1,000.00 10.0047 Victim Assistant 4,000.00 Total: $15,000.00

To: 30.0009 Trial Prep $15,000.00

Cobine made a motion to approve the request to transfer funds. Jones seconded.

(Beth Hamlin, Prosecutor’s office) Good evening. This is, I hope, a housekeeping‐type agenda item. The reason for the request has to do with a recent sexual assault case that we had that had some very complex DNA analysis that needed to be done and the Indiana State lab was unable to draw conclusively on their findings so we had to send it to another lab in Pittsburgh. So this request is to cover those expenses.

(Munson) Sounds very straightforward.

After a call for public comment, Stonecipher called roll:

Cobine – yes Yoder – yes Spoonmore – yes Munson – yes Hawk – yes McKim – yes Jones – yes

Motion passed.

4. COUNCIL COMMENT

[None]

Monroe County Council September 27, 2016 Page 141 of 262 Page 2

5. ADJOURNMENT

President Munson adjourned the meeting at 7:10 p.m.

*** *** ***

The Minutes from the Work Session of the Monroe County Council held on September 27, 2016, were approved on ______, 2016.

Monroe County Council

Aye Nay

______Cheryl Munson, President Cheryl Munson, President

______Ryan Cobine, President Pro Tempore Ryan Cobine, President Pro Tempore

______Shelli Yoder, Member Shelli Yoder, Member

______Eric Spoonmore, Member Eric Spoonmore, Member

______Marty Hawk, Member Marty Hawk, Member

______Lee Jones, Member Lee Jones, Member

______Geoff McKim, Member Geoff McKim, Member

Attest:

______Therese K. Chambers Monroe County Auditor

Monroe County Council September 27, 2016 Page 142 of 262 Page 3

MINUTES MONROE COUNTY COUNCIL COURTHOUSE, NAT U. HILL MEETING ROOM NOVEMBER 9, 2016

Pursuant to proper notice, a Regular Session of the Monroe County Council was called to order at 5:30 p.m. on November 9, 2016, at the Monroe County Courthouse, Nat U. Hill Meeting Room, Bloomington, Indiana 47404. The presiding officer was Cheryl Munson, President. A quorum was present, including:

Councilors Present: Cheryl Munson, President Ryan Cobine, President Pro Tempore Lee Jones Marty Hawk Shelli Yoder Eric Spoonmore Geoff McKim

Also Present: Michael Flory, County Council Attorney Therese Chambers, Auditor Marilyn Stonecipher, Deputy Auditor Kim Shell, Council Assistant

1. CALL TO ORDER

The meeting was called to order by President Munson.

2. PLEDGE OF ALLEGIANCE

President Munson led the Pledge of Allegiance.

3. PUBLIC COMMENT

(Jim Shelton, Chamber of Commerce) Good evening, Council. First I want to extend, on behalf of the Chamber, congratulations to everyone who was a victor yesterday and condolences to those who lost. Most important, we want to thank all of you for being willing to put yourself forward and put in all the time that it took to run [for public office] and that you will be putting in to serve.

Then I want to update you a bit on the situation with CASA. You may have seen in the H‐T yesterday a short article on the editorial page listing how many cases we’ve had this year and I believe it is 552. That is a 32% increase over the number of cases we had last year. Last year at this time we had 419. This is mostly being caused by the opioid explosion that our country is suffering under. This is putting a tremendous strain on all those who deal with juvenile justice.

We’ve been told that Judge Galvin can no longer keep up with the caseload; Judge Hill is going to start handling some of the juvenile cases. The CASA program right now has requirements for 100 more CASAs than we have. We have a class tonight that finishes that has 15 people in it. So that will be a good help. Because of that, we’re

Page 143 of 262 going to have four training sessions again next year. So I want to make you aware of that. I want to let you know the first one will be the two intense weekend type and that will start in February and then there will be [sessions] in May, July and October. You can go to www.monroecountycasa.org to get more details, click on the volunteer link and then the orientation and training link. Or you can call 333‐2272 and talk to one of the CASA staff.

For those people who want to immediately learn more about CASA or who have been thinking about it for a long time and want more details, we’re going to have Coffee with CASA next Tuesday, the 15th, at the CASA office from 7:30 to 9:00. You can stop by and have a cup of coffee, there will be five or six of us CASAs there to answer your questions about what it is really like, what court is like, etc. We hope that you will consider this a good volunteer opportunity. It is very satisfying and it is very much needed. So thank you.

4. DEPARTMENT UPDATES

[None]

5. SOPHIA TRAVIS COMMUNITY SERVICES GRANT Resolution 2016‐38

(Munson) I’d like to our consideration tonight by providing a historical overview. First, the Monroe County Council established the Community Services Grants in 2008 to assist social agencies and not‐for‐profit organi‐ zations in providing much‐needed services to the vulnerable members of our community. It was the Council’s goal to create a level playing field for all community service organizations to request support from County Government to help them meet community needs.

In 2013, the Council renamed the grant program in honor of Sophia Travis who had promoted the grant program’s development when she was a Council member. In 2016, we expanded the focus of the grants because we listened to the applicants. We included food, nutrition, security, shelter and health, transportation, climate change, emergency shortages, first responders, veterans, excellence in government, and youth enrich‐ ment opportunities. The Council has developed grant application procedures that we believe have worked well and if they are not working well we hope to hear this from the applicants; but I believe they are.

First we appoint a committee to evaluate the grant applications. This year the committee membership includes citizen members, Jim Sims and Brandon Sure, and Council members, Geoff McKim, Eric Spoonmore, and myself. Second, the committee has developed a schedule for announcing the opening of grant applications. E‐mail messages are then sent to all past applicants and press release is issued to our local newspapers. Additionally, application information is posted on our website.

After organizations submit their applications, each of the applicants is invited to attend a special committee meeting here in Council chambers to provide the committee and the public information about their organization and their proposed project. The presentations by each of the organizations is taped by CATS and are available for viewing through the Community Access Television Service archive. So I hope the public will really take advantage of learning more about the many organizations that are helped through this grants program and about the great needs that they have.

Since 2008, there have been 70 organizations that have applied, including seven new organizations this year. The eight‐year award amounts from 2008 to 2015 totaled more than $793,000. Each year during my time on the Council, the grants program receives requests that are more than twice the amount that we are able to fund with the budgeted amount for the grant program. This year was no different. We received applications from 30

Monroe County Council November 9, 2016 Page 144 of 262 Page 2 community service organizations for a total request of $272,333. The amount of funding for the County’s grant program this year is $110,000. So it is highly competitive, there are great needs, and we can only help a bit. So now I’d like to call on Mr. Jim Sims to come up and give the committee’s report.

(Jim Sims) Good evening, everyone. It is a pleasure to serve on this committee to help those that are less fortunate than us in this community based on what we could determine was the need. It was pretty clear that there was one big positive and one big negative. The negative was that the County cannot provide enough funds to meet every request of every organization that submitted an application. Now the real positive there is that we were able to help cover some of the gaps between some of the funding of these organizations and some of their needs. So without further ado, I’ll read off the committee’s selections.

Agency Recommended Award All Options Pregnancy Center $ 3,250 Area 10 Agency on Aging 3,150 Bloomington Hospital Foundation 1,000 Boys and Girls Club of Bloomington 7,000 The Citizens for Community Justice 1,445 Community Kitchen of Monroe County, Inc. 6,150 First Christian Church 3,400 Girls, Inc. of Monroe County 3,000 Grace Center, Inc. 3,500 Hoosier Hills Food Bank 5,800 Hoosiers Feeding the Hungry 1,700 Indiana Recovery Alliance 6,790 The Interfaith Winter Shelter 2,390 Lotus Education and Arts Foundation 750 Monroe County Humane Association 2,100 Monroe County United Ministries 3,755 Middle Way House, Inc. 9,200 Mother Hubbard’s Cupboard 6,950 My Sister’s Closet of Monroe County 4,100 New Hope Family Shelter, Inc. 4,255 People and Animal Learning Services (“PALS”) 1,200 Planned Parenthood of Indiana and Kentucky 2,000 Project Lifesaver via the Van Buren Township Fire Dept. 500 Shalom Community Center, Inc. 10,840 South Central Community Action Program 3,150 Stepping Stones 5,400 Team First Book 3,125 The Warehouse 4,100 Total: $110,000

(Munson) Mr. Sims, thank you for those recommendations. So Council, in your packet you have information about these recommendations and Mr. Cobine, would you like to read what the projects are for before we give a motion?

(Cobine) Just going back over the list in the order that Mr. Sims read it:

Monroe County Council November 9, 2016 Page 145 of 262 Page 3

Cobine made a motion to approve Resolution 2016‐38, Sophia Travis Community Services Grants. Jones seconded.

Monroe County Council November 9, 2016 Page 146 of 262 Page 4

(Hawk) Originally I had thought I would not ask you to separate the vote this time because we all know how I’m going to vote and my position of that will not change. But when I hear so many of the good things that are being presented, I really hesitate to say no to each and every one of those things.

Hawk made a motion to split the question to separate the All Options and Planned Parenthood awards from all other awards. McKim seconded.

(Munson) Ms. Hawk, I spoke with you yesterday about this so that I could accommodate your interests and so that we all could and we developed a plan and we’re ready to proceed and I have a telephone and I could have heard from you today had you changed your mind.

(Hawk) And I understand that so I will accept whatever vote. However, I think we all at any time have an opportunity to ask for an amendment to a motion and that is what I did. But let us not take up these good people’s time.

Stonecipher called roll:

McKim – yes Cobine – yes Hawk – yes Yoder – no Jones – no Spoonmore – yes Munson – no

Motion passed.

(Munson) Alright, we will separate the motion and Mr. Cobine can proceed.

(Flory) Actually the way we will handle this will be to use the same resolution number and title but divide it into A and B. A will be the majority of the items and B will be the two that you asked to be separated out.

(Munson) Just so everybody is clear, motion A will exclude Planned Parenthood and All Options Pregnancy Resource Center from the recommendation.

(Flory) And I would suggest public comment after A, you should focus on what is in A.

(Munson) Absolutely, we’ve got that.

Cobine made a motion to approve Resolution 2016‐38(A) the Sophia Travis Grant awards excluding the two discussed. Jones seconded.

(Hawk) Of course if we each voted on these separately and we could choose exactly for ourselves where the dollars would go, I’m sure we would probably come up with a different list; but that is not how we work together. There was a committee that put it together and to the extent that I can, I’m happy to support what is on the Option A portion. Of course there is never enough money but then that is what I believe many of us in the community do through our church homes and our own individual giving so that we make sure that it goes to those items that we wish to support. But in this case, this money has already been put within the budget for the

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County Council to spend. Actually, there would not even have to be this vote in place because the appropriation is already there; but it has been decided that we would do it this way. So I certainly do support Option A.

(McKim) I was on the committee that made these recommendations and I thought it was a great process. Our citizen members provided some really valuable input and definitely I appreciate their service. We had a great discussion, there was a lot of back‐and‐forth. We started out with our own individual recommendations and worked toward a consensus. We didn’t have a vote in the committee; we worked toward a consensus and I think this represents a good compromise and I intend to support both Options A and B.

(Jones) I was not actually on the committee but I would like to thank all of you who were. It was a great deal of work and I think it was very well done. I am willing to support all of the options in Option A. There might have been one or two that I would have preferred to have an individual vote on but I am happy to go with the process.

(Yoder) My thought align with Council member Lee Jones. I think we appointed a group to look at the grant applications and they did such a good job, thank you, and they presented what they were requesting and what they were recommending and, of course, each of us would like to pull out certain things but we are one body and, of course, I would prefer to vote on the whole, but of course I’m going to support A and B.

(Spoonmore) Yes, I’ll also be supporting A and B. As a member of the committee, I just want to say thanks to all the folks who submitted applications and especially thanks to all of you folks for being here tonight to come and give your commentary on these recommendations that we made. I think we’ve got a solid recommendation here and I’ll be supporting both.

(Cobine) I’d also like to thank all the providers/programs that we’re awarding funds to this evening. Just to re‐ emphasize the fact that there is not enough here. It is good that we’re able to provide these little bridging amounts or small bits of assistance that can be made use of but it is generally an issue overall that this is a small local patch on a large and hole‐y safety net, I would say in general. Again, thanks to the members of the com‐ mittee, both the citizens and Council members. These are actually, I know, difficult decisions. It is hard to try and select something that you think is going to have the most impact when you’re so constrained. So I appreciate the work that everybody has put in on this.

(Munson) I will support both motions A and B and the differences that I had I discussed with my fellow commit‐ tee members and we really did work hard to come to a consensus. We each informed each other and I think our appreciation of what community services organizations do for the people of our community grew in the process of having our discussion.

After a call for made public comment on Resolution 2016‐38(A), Stonecipher called roll:

Jones – yes Munson – yes McKim – yes Spoonmore – yes Yoder – yes Cobine – yes Hawk – yes

Motion passed.

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Cobine made a motion to approve Resolution 2016‐38(B) Sophia Travis Community Services Grant awards to All Options Pregnancy Resource Center and Planned Parenthood of Indiana and Kentucky. Jones seconded.

(Hawk) Did we have an application from Volunteers in Medicine or Futures Family Planning Clinic?

(Munson) No, we did not.

(Hawk) What a shame.

(McKim) I addressed it with Futures; I don’t remember what their reasoning was but they had a reason for not.

(Munson) They have had funding in the past.

(Hawk) They didn’t last year either.

(Munson) Any further comment?

(Jones) I just want to say that I am very pleased that these two organizations did come forward and make a request and I’m very much in favor of granting their requests.

(Munson) I want to put this in perspective. The applications by All Options and Planned Parenthood fall within a series of general themes that we addressed when we considered the committee’s recommendation. I think you heard about food as Mr. Cobine was reading the different projects. There was also special transportation needs, youth services shelter, and then another big item was medical care and that is what is involved with these proposals. So we are ready for public comment.

(Zachary Branham) The U.S. Geological Survey found that birth control hormones that get flushed into the waterways and eventually into drinking water impacts fish fertility up to three generations. This has raised some alarming questions about the affects these hormones are having on humans who unknowingly consume them with each glass of water they drink.

EE2 is a synthetic hormone found in most contraceptive pills, rings and the patch. The first study looked at the impact of EE2 in the water of Japanese madaka fish during the first week of their development. While the exposed fish and their immediate offspring appeared unaffected, the second and third generation of fish struggled to fertilize eggs and their embryos were less likely to survive. Scientists have known for more than 15 years that humans are excreting their prescription drugs into American sewers. Water samples from 139 American rivers and streams were found to be contaminated with drugs. Numerous studies across the globe have linked birth control hormones to impaired fertility, transgender fish and reduced fish populations.

In 2010, scientists reported that 80% of the fish in the Potomac River whose water is pumped into the homes of four million people showed intersex features. With the unexplained soaring incidents of testicular cancer, infertility, childhood gender dysphoria, and increasingly young children who are confused about their sexual identity and plummeting sperm counts, some scientists are asking if the findings in these studies are a warning of a problem that has not yet fully been realized.

The effects of BPA from plastics are well recognized but the impact of birth control on the environment and fertility has been downplayed and dismissed. I applaud the Bloomington community for taking a proactive approach in identifying those factors that affect the quality of our environment and in particular reducing the factors that negatively impact it.

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The fact that Planned Parenthood is asking taxpayers to fund hormonal birth control that will continue to be flushed into our water systems and into our drinking water is one of those factors that I hope will bring concerns to this Council and to our city. This needs to stop and we can begin by saying no to Planned Parenthood who continues to negatively impact the environment with hormonal birth control.

(Scott Tibbs) Before I get into the issue itself, I would like to address the timing of this vote and the history of the timing of these votes. In 2012, you people voted to fund Planned Parenthood two days after Christmas and the day after a blizzard. In 2015 it was fast‐tracked in the most dishonest and shady way possible in August when it is usually voted in September, October or November. This year you’re voting the day after the election, I’m assuming to protect Ms. Yoder who was running for Congress and being attacked on this issue.

Here’s the problem with Planned Parenthood. You do not even know what you’re voting for. I have asked Planned Parenthood several times what is the minimum age for the contraception. I got no answer from the committee, I got no answer from Planned Parenthood who would not answer my question even though I know they’ve seen it. If you don’t know what you’re voting for, you have no business giving them any money because we don’t know what the minimum age is and we don’t know if underage girls are getting the contraception or not. Planned Parenthood has plenty of money, nationally and all of their affiliates; they don’t need this grant, this could go to anyone else. In addition to murdering babies made in the image of God, Planned Parenthood enables the sexual abuse of children and has been caught on tape doing so and you funded this abuse.

I also oppose All Options because All Options pays for abortions and more money for their other projects means more money can go to their abortion fund. You should vote no on this and those of you who vote yes should be ashamed of yourselves.

(Carol Canfield) Before I address the issue, I’d like to extend an apology to the Council, particularly Ms. Munson, for the way in which I addressed the Council last year. The content I don’t apologize for; but the manner in which I delivered it, I do apologize for.

You’re talking about providing money for the most vulnerable people in our midst; easily, those are the unborn. But you’re not providing protection for them. So if you’re not willing to do that, please don’t give the money to All Options which started the Hoosier Abortion Fund this year and is soliciting for it. And for Planned Parent‐ hood who does between 14 and 30 abortions every Thursday in our town, it is the only one that is increasing in abortions in Indiana, this has got to stop. We are not protecting our most vulnerable. Thank you.

(Erin Tobey) I’m the President of AFSME Local 2802 Public Library Employees. I’m not here in a professional capacity though, I’m just here in support of All Options and Planned Parenthood. I’m someone that has received services from a lot of the organizations on the first list, but I’ve also received services from these organizations as well. Now I’m a County employee, but I wasn’t always and I relied on the services of Planned Parenthood when I didn’t have insurance and I think the fact that these organizations provide services to low income women in our communities is a very important thing that they do and I think most of you appreciate that and I thank you for your service. Thank you for listening to us tonight.

(Elizabeth Squires) Good evening. I’m a freelance journalist. I just wanted to say that treatable STI’s in this country are at their highest rate on record, chlamydia, gonorrhea and syphilis, including congenital syphilis which is transmitted at birth. The CDC specifically cited the gutting of state and local funding for the increase so I just wanted to thank you guys for what you said before, taking a small measure to help correct a larger systemic problem. I would also like to add that one of the highest increases was in antibiotic‐resistant

Monroe County Council November 9, 2016 Page 150 of 262 Page 8 gonorrhea. So the more that these things can be treated early before they mutate into more dangerous diseases, the safer we will be as a nation. Thank you.

(Meagan Allen) Good evening. I don’t have any fact, I just have a little story. When I was eleven, I had severe menstrual symptoms and one day I was sitting in school and I realized that there was blood on my leg and I stood up and I looked down and the seat was covered in blood. So I did what the nurse tells teenage girls to do, put a sweater around your waist, run to the bathroom and take care of it in private. And I went home, it was the end of the day and I didn’t think anything of it until the next day when I was in homeroom and someone came into my homeroom and said, “Meagan, Mrs. Fisher needs to see you.” So I thought, okay I missed the last 15 minutes of class. She’s going to give me the rest of the work. I walked into the classroom. She had pulled the chair out to the front of the classroom. It was still covered in blood. She handed me a squeegee bottle and a roll of paper towels and she said, “Good, you’re here; clean it up.” I was eleven. I cleaned up that chair in front of her home room because I was so embarrassed.

The next year I started taking birth control. The hormones managed the symptoms. I’m 24, I’ve been on birth control for 12 years and I don’t know how I would function without it because my menstrual cycle is so bad. Maybe you didn’t want personal information but there are a lot of people like me out there and without insurance we go to Planned Parenthood and maybe we can make it through the week. Thank you.

(Dave Hart) I’m moved by the previous speaker. I’m so sorry that she had {inaudible, microphone off}. Implanon is designed to prevent pregnancy for a three‐year period, yet nearly 600 women in the UK became pregnant even with the implant. The drug companies realized that in order to prevent sudden death from blood clots, heart attacks and strokes, they needed to decrease the dosages and now there are many breakthrough pregnancies and even more unrecognized abortions since this is an abortifacient. Merck has introduced now Nexplanon which is the same device as Implanon, only now it is radiopaque so that now when it is lost it can be found radiographically. Now when the implant migrates through the body it can be found; however, the risks of migration and pregnancy still exists. Class action lawsuits have been filed against Pfizer for Depo‐Provera. Plaintiffs are all long‐term users who were diagnosed with damaging bone fractures, hip and spine problems, brittle teeth and other serious complications of severe osteoporosis; all of which were attributed to the use of Depo‐Provera. Pfizer settled several class action lawsuits in 2010 and individual claims are still an option. Bayer faces nearly 500 lawsuits for the IUD Mirena associated with spontaneous migration and perforation of the uterus. The product label failed to warn physicians and consumers about the serious complications and described them as uncommon even when a number of women suffered from these adverse effects. Teva Pharmaceuticals faces a product liability lawsuit for the cooper Paragard IUD designed to remain in place for up to ten years. The plaintiff of the current lawsuit experienced severe complications after only one year and it was discovered that the Paragard had perforated the uterine wall, migrated outside of the uterus eventually perforating the colon after a colonic fistula she required a colectomy.

(Stevie Morris) I wasn’t planning on speaking tonight. My head is swimming and I’m not going to speak as eloquently as I would like. I would like to say that the services that Planned Parenthood provided have helped me for almost a decade and a half now. When the government failed to provide affordable insurance for me, when society failed to teach me the things I needed to know as a sexual human being, Planned Parenthood helped me. The need for abortion is tragic. It is tragic that people would go to such extreme measures and make such a horrible, difficult decision and that we have to face that. It is awful and I understand why it strikes terror in so many people’s hearts but denying it, not understanding it, not researching it, not supporting people that have to make that horrible decision for reasons that most people in their entire lives will never understand why, that is not the action that needs to be taken. And besides the whole abortion issue which is a whole animal of itself, Planned Parenthood provides so much basic healthcare for our society, our community, our country. Not only is STDs a horrible outbreak is absolutely awful and Planned Parenthood battles that every day.

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It is also as simple as PAP smears and bacterial infections and yeast infections and all of these things that people need. People need these services and our government has failed to provide the correct insurance. And yes, they’re trying, yes they’ve made a lot of strides, yes health insurance has become more affordable, but cutting funding and not providing funding to such an important part of our medical assistance in our society especially for low‐income people, that is not the answer. Planned Parenthood is more than just a baby‐killer company. They help hundreds and hundreds of men and women just survive and get by and be healthy and even just feel like someone is there for them.

(Matt Stonecipher) I’m a volunteer at All Options Pregnancy Resource Center. Speaking to the diaper need, it is a community health issue. All Options really does cover all of the options; whether it is parenting advice, pregnancy resources, abortion services or support or adoption services or support. With regard to the diaper need though that is a very specific and tangible issue that can be supported and fixed. Diapers are not covered by W.I.C., they are not covered by food stamps and it is a genuine need for families who are struggling and it is an additional service that can be provided by an organization with open‐hearted carefree, judgement‐free support. And it is a valuable need. It is a health issue for women and for families and that is a community health issue because that makes stronger communities. Thank you.

(Rhonda Branham) Good evening. All Options Pregnancy Resource Center is asking the Monroe County Council to help fund their diaper program but let’s be very clear on what this organization’s primary mission is for women. All Options Pregnancy Resource Center is an abortion referral center. They work hand‐in‐hand with Planned Parenthood. Their volunteers and employees are seen on Facebook at the Planned Parenthood training sessions. In addition, they currently have a Hoosier Abortion Fund on their website which states, “Are you a Hoosier needing help in assessing abortion care? Need assistance with transportation, child care, housing or funding if you have to travel outside of Indiana? Getting an abortion in Indiana is difficult. Thanks to our lawmakers, it is not getting any easier. That is why we started the first statewide community‐based abortion fund in Indiana.” In other words, if you want to end the life of the unborn child beyond the first trimester or if you are unhappy with your baby’s gender or race or your baby might have a disability then we will help you get around the laws in Indiana by sending you over state lines to end the life of the unborn child.

How much of our tax dollars will actually fund the diaper program? As part of the application process, All Options had to submit their 2016 financials to the Monroe County Council to request funding from the Sophia Travis Grant Program and of the $79,800 in grants and donations that All Options received in 2016, 44% of the income went to overhead. So if Monroe County gives All Options $3,000 for their diaper program, only $1,680 will actually go to pay for diapers. In addition, All Options is a program of Backline, a national non‐profit organi‐ zation. This Council was also provided with their 2016 financials. In reviewing their financials, 64% of their income, including grants and donations, are used for overhead expenses. 64%, that is a big number. Backline also reported a profit of over $232,000 in 2016. With that amount of profit reported by a non‐profit organi‐ zation, it is clear Backline can fund the diaper program offered by All Options without forcing Monroe County taxpayers to fund an organization that is nothing more than an abortion referral center. The Monroe County taxpayers are tired of money funding organizations that are abortion‐minded and we ask you to please not fund this organization. Thank you.

(Margie Byerly) Good evening. I would like to say that Planned Parenthood states, “We would also use funding to provide testing for STDs, a stubborn public health challenge in the Bloomington community that continues to outpace surrounding counties.” This sounds like a healthcare crisis that we’d all be enthusiastically willing to get behind, doesn’t it? But unwittingly or not, the Planned Parenthood philosophy of sex no matter what is contributing substantially to the epidemic occurrence of STDs and STIs. Too many of our leaders are quick to blame the disturbingly high rates of sexual infection and diseases on abstinence‐only education without offering any evidence of such a correlation. There are, however, two factors which have been statistically proven to

Monroe County Council November 9, 2016 Page 152 of 262 Page 10 raise rates of STD infection: legalized abortion and hormonal birth control. It is nothing short of a pitiful irony that taxpayer dollars continue to be dumped into Planned Parenthood clinics in order to stave the amount of unwanted pregnancies, cervical cancer, breast cancer, and STDs, when the very things that Planned Parenthood promotes contribute directly to each one of these concerns.

A recent study in Baltimore found that women who used Depo‐Provera were three times as likely to contact gonorrhea and chlamydia as those who did not. Condoms have only a 50% rate of effectiveness for preventing gonorrhea and syphilis. They have not been demonstrated to provide any protection against chlamydia and according to a Center for Disease Control report last year, sexual delay has the greatest impact on decreasing unwanted pregnancy and STD rates. Teens need to understand that sexual delay is the best way to avoid acquiring a disease and any information on contraceptives must be presented in a way that does not normalize teen sex. The answer to the epidemic problem of STDs lies in the necessity of having strong moral leaders who are willing to stand up for and promote the true beauty of human sexuality. Such a gift needs to be reserved for those in the married state who will remain faithful to one another. Our children must be taught this for the sake of their physical, mental and spiritual well‐being. By continuing to fund Planned Parenthood’s philosophy of sex no matter what and no matter the age, we contribute to a culture of death where citizens, especially the youth, start to believe that their worth and dignity are based upon whether they are sexually active and where sex becomes the price of a relationship. Our children deserve better than that. Please stop the real war on women and our children and please stop funding and defending Planned Parenthood. Thank you.

(Gianna Seifker) In August of 2014, a study was released that claimed that a program called The Colorado Family Planning Initiative, a strategy that gave low‐income women free or low‐cost IUDs and subdermal contraceptive implants, also known as Larks, was a huge success reducing teen pregnancies and abortions in the state by an incredible amount. I imagine that the Monroe County Council members are very familiar with this study and that provides you with enough evidence to support and encourage you in funding the Bloomington Planned Parenthood’s own Larks initiative. Since you are claiming that the County’s help in funding Larks is going to help reduce abortions, it is necessary to scrutinize this assertion.

First of all, it is vital to note that in the years preceding this program, Colorado’s teen abortion and birth rates were already seeing dramatic decreases. Also, the abortion rates in counties without the Larks program likewise saw significant reductions. These decreases reflected nationwide trends. The way the Larks program in Colorado was credited for a drop in teen birth rates was also just as bad. There is not time to go into why this is so but it is sufficient to say that many other factors were at work in getting the teen birth rate down other than just throwing Class 1 carcinogens and invasive devices into the beautiful, health bodies of women. There remains plenty of unanswered questions about the physical and mental safety of these long‐acting reversible contraceptives, especially in regards to the transmission of STDs and a quick Google search reveals the thousands upon thousands of complaints from women about the severe side effects from IUDs and other hormonal birth control.

Because of their invasive nature and synthetic hormonal action, many women suffer serious side effects from Larks adding even more hefty problems to an already burdened healthcare system. Consider the 100 million NuvaRing lawsuit and the Mirena IUD lawsuit. Planned Parenthood’s mission statement claims to provide access to high‐quality healthcare and certainly Larks are anything but that. Larks do not necessarily reduce abortions; in fact, there are studies that say the abortion ratio will increase the more Larks are pushed and with the recent and substantial increase in the number of abortions taking place at the Bloomington Planned Parenthood, sticking more money into the funding of Larks is like adding fuel to a fire and you are using the fuel of taxpayer dollars. Please stop funding Planned Parenthood. Thank you.

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(Jane Miller) I’m a Registered Nurse. I worked in OB at Bloomington Hospital and joint services down through Lawrence County office. The request made by Planned Parenthood of Indiana and Kentucky for a share in the Sophia Travis Community Services grant program is being solicited for the purpose of reducing unintended pregnancies and STDs. I believe it is imperative before handing over taxpayer dollars to explore whether pushing Larks and Planned Parenthood’s “accurate sexual health education” does indeed achieve those ends.

Here are the facts. According to Planned Parenthood’s own research arm, The Guttmacher Institute, more than half of the women obtaining abortions, 55‐60%, had been using a contraceptive method during the month they became pregnant. A more recent study of over 2,000 women requesting abortions found that nearly 60% claimed to have been using contraception at the time they became pregnant. Such findings are comparable to many other studies done on this subject. The simple truth is that thousands of women who seek abortion every year are not ignorant of contraception; rather the wide use of contraception has contributed to a very mis‐ guided climate of heightened expectation that women need not ever fear an unwanted pregnancy. The famous abortion‐supporting feminist, Rosalind Pollack Petchesky, said, “Until a perfect method of contraception is developed,” which will probably never happen, “periods of heightened consciousness and extended practice of birth control will inevitably mean a rise in abortions.” Ann Furedi, former Director of the British Pregnancy Advisory Service stated, “Often arguments for increased access to contraception and for new contraceptive technology are built on the assumption that these developments will bring down the abortion rate. The anti‐ choice movement counters that this does not seem to be the case in practice. Arguably, they are right. In days when sex was expected to carry the risk of pregnancy, an unwanted child was a chance a woman took. Today we expect sex to be free from that risk and unplanned maternity is not a price we are prepared to pay.”

The scientific results are in and you can find them easily online. Studies show that contraception increases sexual activity which in turn leads to unintended pregnancies and more abortions. Studies show a clear and established link between birth control and increases in STDs. It seems, however, that for our political and governmental leaders, science takes a back seat to ideology. We need strong leaders who are willing to say no to Planned Parenthood’s philosophy of sexual freedom and choice at all costs. Thank you.

(Maggie Garst) Good evening to you all. I’m a retired nurse but I’ve never worked so hard in my life now. Planned Parenthood supporters are quick to claim that defunding Planned Parenthood would be a bad thing for women’s health, especially for the poor; but nothing could be further from the truth. Planned Parenthood CEO, Cecile Richards, in her testimony before the House Oversight Committee several months back confirmed that Planned Parenthood clinics provide significantly fewer services than federal, state, or locally‐funded health centers. These centers provide all the same non‐abortion services provided by Planned Parenthood including birth control, PAP smears, and STD testing. Futures Family Planning Clinic is located on 7th Street and provides services on a sliding scale fee. There is also Volunteers in Medicine located on 2nd Street. Ms. Richards also confirmed that Planned Parenthood does not provide mammograms, they only do manual exams which women can do at home on their own.

If Planned Parenthood closed down today, Futures, Volunteers in Medicine, and philanthropic doctors would fill in the gap. Ms. Richards also claimed that Planned Parenthood operates just like all other healthcare providers or hospitals that provide medical care to Medicaid patients. If this is indeed true, why then does Planned Parenthood continually fight against higher medical standards? Why do they always use our court system to fight against such medical standards and challenge common‐sense regulations that simply intend to hold abortion clinics to the same health standards as other surgical centers?

I would like to make reference to the Indiana Department of Health’s survey conducted in December of 2014 and the numerous health violations that were found at the Bloomington Planned Parenthood. Private medical records were not being protected from access to unauthorized personnel. Vials of expired medication were

Monroe County Council November 9, 2016 Page 154 of 262 Page 12 being left out in the open. Dust, dirt and insects were found in the procedure room and elsewhere. Vital signs were not being checked appropriately and a host of other concerns. Throughout the week and particularly on Thursdays, advocates for lives of women and children are at 421 South College Avenue praying and offering other options to the patrons going in. We consistently and frequently notice that by far the greater majority of women going in or driving surprisingly nice vehicles, making it highly suspect that this Planned Parenthood is servicing primarily the poor. Thank you very much, God bless you.

(Donna Zapfe) All of us expect to have good food, healthy food. We don’t want our fruits and vegetables sprayed with pesticide or our meat and meat products to have hormones and other chemicals in it. Yet when women go to Planned Parenthood and receive such drugs as the RU‐486 and the Depro‐Provera and the pill, they are being given medicines that are much higher doses of the synthetic hormones than what we would ever find in food. But Planned Parenthood and the pharmaceuticals say don’t worry, they’re safe, they won’t hurt you.

I would like to remind you that 30 years ago Westinghouse spread PCBs all over our county but they said, don’t worry, it won’t hurt you, it’s safe. These chemicals, these hormones, that are in the women’s body, and girls too, they do harm them, they do put their health at risk, and when the hormones are passed through their bodies and flushed into our water supply, these hormones cannot be filtered out. So not only are the women and the girls at health risk, but all of us are at health risk too from drinking the water with all these synthetic hormones and chemicals. Please do not fund Planned Parenthood or the All Options Pregnancy Resource Center. Thank you.

(Barb Bodina) I live here in Bloomington. A true feminist supports the equality and rights of every single man, woman and child, born and unborn, as each is created in the image and likeness of God. Women Speak for Themselves is a grassroots organizations of more than 40,000 women from all across the country of various political and religious backgrounds. This group is made up of diverse and intelligent women who are doctors, lawyers, teachers, business women, homeschooling moms, and community advocates. It was formed in order to let society know that those feminists dominating the mainstream media do not speak for all women, especially in the abortion and contraception debate. There is no study, scientific or otherwise, that can show that contraception has been a net positive force in the life and health of women or society. It has created a culture where people embrace riskier sexual behaviors leading to more unplanned pregnancies, abortions and sexually‐ transmitted diseases. The very “healthcare” that Planned Parenthood claims to provide, cervical cancer screenings, breast cancer screenings, STD testing, HIV testing, would not be necessary if only the beautiful gift of human sexuality was cherished and safeguarded within the context of a faithful marriage. Researchers say that virtually all cervical cancers, more than 99%, are caused by high‐risk HPV viruses which are spread by sexual contract. Early sexual encounters and the birth control pill heighten this risk. Twelve out of 12 recent studies from India confound the abortion‐breast cancer deniers. Breast cancer risk for Indian women who have had prior abortions was 5‐1/2 times that of women who have never had one. That translates into a 554% increased risk. These studies on Indian women are unique because Indian women typically do not present with all of the other major risk factors commonly associated with breast cancer. A 2014 study by Fred Hutchinson Cancer Research Center scientists found that women taking certain formulations of birth control pills could face a 50% or higher increased risk of breast cancer than those not using oral contraceptives. Dr. Angela Lanfranchie, a breast cancer oncologist, stated, “When is it ever right to give a group 1 carcinogen to a healthy woman?”

(Alexis Seifker) Thank you for the opportunity to express my grave concerns about the County giving taxpayer dollars to fund the Bloomington Planned Parenthood. It was recently announced that Planned Parenthood will close six of its Indiana facilities by the end of this year. None of these locations perform abortions. Planned Parenthood of Indiana‐Kentucky President, Betty Cochran, in an interview attributed the closings to a dramatic drop in the number of women coming in to seek services at these locations. Please let that knowledge sink in.

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Planned Parenthood is closing clinics because of a lack of business. Any reasonable person should then begin to doubt the mantra that has been repeated ad nauseam, that Planned Parenthood is a necessary healthcare source for women. These closures only demonstrate that Planned Parenthood is profit driven and it is abortion that brings in the dough. Planned Parenthood of Indiana‐Kentucky has never closed a facility that does abortions because it is their money maker.

I personally witnessed this fact firsthand. I serve as an advocate for authentic women’s healthcare on the side‐ walks outside of the Bloomington Planned Parenthood throughout the week. I speak frequently to the women coming and going from that facility. Our team is there to offer women real help by way of teaching them natural family planning and chastity, offering them free pregnancy tests and ultrasounds, as well as providing tangible help for those who are experiencing an unplanned pregnancy. Never are the days busier or the parking lots fuller than on the day of abortion. We always remark amongst ourselves how this place would be closed down if it weren’t for the fact that they perform abortions and we are always amazed at the costly vehicles that so many women are driving when they come in for their services. All that we see there belies the notion that Planned Parenthood needs to be funded with taxpayer dollars in order to help poor women with healthcare.

Nothing could be further from the truth. You would think that Planned Parenthood of Indiana‐Kentucky’s sizeable annual income of $15.7 million would lead them to be opening up all kinds of clinics in small rural communities throughout our State if the need was there. The fact is, women can do without the cancer‐causing hormonal contraceptives and abortions that are linked directly to breast cancer and a host of other medical problems. Women can do without Planned Parenthood. Women in our community deserve better. Please do not give our money to such a controversial organization. Thank you.

(Jan Lee) Good evening. The Planned Parenthood name is synonymous with abortion. Planned Parenthood continues to be the leader in the abortion industry performing almost a third of our nation’s abortions each year. Their financial livelihood is built on abortion and because abortion is the most controversial issue of our time, Planned Parenthood has to be very careful how they enlist for taxpayer dollars to fund their organization. Planned Parenthood will attempt to convince the taxpayers that the money given to them will only fund their non‐abortion services and products. However, this makes the funding to Planned Parenthood less controversial. But who are they fooling? Planned Parenthood came to the County Council to ask for $2,000 to fund long‐acting reversible contraception and STD testing. If the Monroe County Council decides to give Planned Parenthood this funding, it will only free up Planned Parenthood’s own money that will be used in other areas of the business. Since Planned Parenthood is a giant in the abortion industry and they continue to position themselves for growth in this highly‐lucrative market, it should be obvious to all of us that Planned Parenthood’s own money will then be shifted to their abortion side of the business; in other words, we’re still paying for abortions. Any money given to Planned Parenthood supports their organization as a whole. Planned Parenthood is an abortion provider and that is what we are supporting. To force taxpayers to fund this horrific business that violently destroys the most innocent and defenseless of human lives all in the name of choice is absolutely atrocious.

If our County has $2,000 they want to use for women’s healthcare, why not give it to the providers who offer more comprehensive healthcare for women without offering abortion services, such as Futures Family Planning Clinic and Volunteers in Medicine? Planned Parenthood is asking Monroe County for funding yet they sued the State of Indiana back in April because a new law passed to protect the unborn child from being aborted because of race, gender or disabilities and the aborted remains must be treated in a dignified manner with a burial or cremation. In addition, this non‐profit organization poured $38 million into attempting to elect a certain pro‐ abortion Presidential candidate. If Planned Parenthood has this kind of money to spend in politics, clearly they do not need the money from Monroe County taxpayers. Stop the real war on women and the poor; stop funding and defending Planned Parenthood. Thank you.

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(Katie Branham) St. Mother Theresa of Calcutta was one of the greatest and most outspoken advocates for the poor and for the life of the unborn. Mother Theresa was invited to speak at the National Prayer Breakfast in Washington, D.C., on February 3, 1994. Here are just a few of the words she spoke to her audience, “I feel that the greatest destroyer of peace today is abortion because it is a war against the child, a direct killing of the innocent child murdered by the mother herself, and if we accept that a mother can kill even her own child how can we tell other people not to kill one another? How do we persuade a woman not to have an abortion? As always, we must persuade her with love and we remind ourselves that love means to be willing to give until it hurts. Jesus gave even his life to love us so the mother who is thinking of abortion should be helped to love, that is to give until it hurts her plans or her free time to respect the life of her child. The father of that child, whoever he is, must also give until it hurts. By abortion, the mother does not learn to love but kills even her own child to solve her problems; and by abortion, the father is told that he does not have to take any responsibility at all for the child he has brought into the world. That father is likely to put other women into the same trouble. So abortion just leads to more abortion. A county that accepts abortion is not teaching its people to love, but to use any violence to get what they want. This is why the greatest destroyer of love and peace is abortion. I believe that all people desire love and peace throughout our world in our own country and in our homes and families. Until we open our eyes to the truth of abortion, that it violently destroys the most innocent and venerable of all human life and in many cases scarring women both emotionally and physically for the rest of their lives. Until we can open our eyes to this truth, we will never live in a world where love and peace can exist.” Please vote no to funding Planned Parenthood and All Options Pregnancy Resource Center. Thank you.

(Renne Payne) I am a second‐year graduate student at IU where I study religious ethics and philosophy. First of all I just want to say that we’re getting really focused on abortion. This is not funding abortion. There is a massive opioid addiction epidemic, not only in this county but in this country, and there is no coincidence that all of the organizations that are asking for funding are on the same list; it is related to this massive drug epidemic. So you know you’re asking for money for diapers, it is because people can’t afford to buy their own diapers because they’re spending their money on drugs. There is clean needle exchanges because people won’t stop using drugs. So you can’t just not vote for one, they are all connected. So you have to vote for all of them, you have to vote for funding. It doesn’t make any sense whatsoever. So I don’t really get it to be perfectly honest. You know, if you’re going to get sidetracked by abortion, that’s fine; but it is all linked. So just vote yes for all of the funding for this. Women’s health is connected to all of these things. So I honestly don’t really understand why it is an issue. Thank you.

(Zack Downs) I work here at Monroe County as a part‐time employee. I wasn’t planning to come up here and speak but I felt compelled. Six years ago the hardest day of my life was when I walked through the doors of a Planned Parenthood with my girlfriend, we were young and reckless and had not planned and we were paying for it. We saw a doctor who after examining her got a concerned look on his face. She saw three more doctors that day in a row. She had an ectopic pregnancy and it was close to bursting and she might bleed out. We rushed to the emergency room of Barnes Jewish Hospital in St. Louis, Missouri, and over the next seven hours I spent that time sitting in a waiting room with a get well card and a balloon. Finally I was able to see her and I spent three days next to her hospital bed without sleeping. Two weeks ago I asked her to marry me and she said, “Yes.” We’ve been around the world – Europe, Asia – volunteered at orphanages and done amazing things and without Planned Parenthood, none of that would have happened. Hopefully we will start a family on our own terms very soon. Thank you.

(Matthew Seidel) I’m an Ivy Tech instructor. Like the previous speaker, I hadn’t intended to speak tonight but I felt compelled. A few things I just want to say, I’m not an employee of Planned Parenthood, I haven’t used their services before, and I’m also a man so there are certain things about Planned Parenthood that I’m never going to understand. I just wanted to say that I’m a teacher and I always think that when we make an issue into a

Monroe County Council November 9, 2016 Page 157 of 262 Page 15 good or evil or right or wrong choice, no one ends up winning. We make the people who are suffering the most into victims and into enemies. We make people who are victims into our enemies and we make the people who are good intentioned and probably engaged enough to want to help, we make them into the very people who are hurting them. So not funding Planned Parenthood tonight isn’t going to stop all abortions. I would like to see better gun control but closing one gun store is not going to make guns not an issue anymore. If you don’t fund then the only thing that is guaranteed is that there are going to be people out there who aren’t going to be helped; that is the only certainty here. If you don’t like the choices that people make, that’s fine; but the answer isn’t to take away their right to make their own choices. It is sad to me because I look around and think to myself there is not anyone in this room that I’m going to convince who I’m going to change their mind and it is because it is so ideological and the thing is it is so complicated. There is nothing I can say here to sum up every‐ thing going on. I wish I could; I wish we could get into all of the intricate stuff here because I know in my classrooms, any time that I ask a student [if this is] right or wrong, they might say this is right, this is wrong. But then when I ask them specifics or when, more importantly, I listen to them then people start to say well maybe in this case but not in this and just the fact that the more you listen to people, I mean the even the people in this room who are against Planned Parenthood, you know, I’ll ask you have you ever talked to somebody that has used their services? Have you ever talked to somebody that works there? Again, it is just taking away choices isn’t the answer. If you don’t like their choices, be persuasive, do something else about it but don’t make it easy on yourself. Don’t simplify the issue because it will make your choice easier, that is a cowardly thing do to. Think to yourself, okay, maybe I disagree with something here but the only thing at stake here is the fact that this will help people. We’re talking about giving people diapers; we’re talking about people who have nothing, we’re talking about the most vulnerable people out there. I would think to the people here – and I don’t mean this disrespectfully – but people who feel they have the moral high ground, if there is just one more avenue to help somebody, isn’t that a good thing? Do something else after that.

(Rikki Sosbe) I just want to speak in favor in helping to fund Planned Parenthood and All Options. Planned Parenthood gives so many resources. I want to start off by saying that it is a health center. 93% of the services that are offered and given and anything at Planned Parenthood are actually preventative. So that’s helping somebody get the healthcare that they need. So that is anywhere from getting a PAP smear, STD testing, cholesterol or blood pressure checked; it is all sorts of preventative care. Without Planned Parenthood, I might not be the person that I am today. Thank you Planned Parenthood for giving me the education and resources that I need to be what I am, to what I need. When I was 17 I first started going to Planned Parenthood for birth control and I have gone there for birth control, also well woman checks, just for anything and everything. But without that and without the education, I might not get any of that funding. I might not be able to have the education that I have. I might not even be able to be here today because I didn’t get any preventative services.

All Options is asking for money to help fund their diaper fund. Diapers are such a necessity. So many people don’t have diapers so they’re wrapping their children’s bottoms in t‐shirts and washing those and everything. How would you feel if you were that person right now who couldn’t afford diapers, who need to wrap them‐ selves because they didn’t have any care for that? How would you feel if any of this happened?

But I want to say that Planned Parenthood is asking [for] money for their preventative services, for colposcopies, for STD testing, STI testing, birth control. Colposcopies is a biopsy of a woman’s vulva usually taken right after their PAP smear has come back abnormally and that could end of being cancerous and nobody wants that. So I am truly in favor of giving funding to both Planned Parenthood and All Options for their great resources and everything that they need. Thank you.

(Miriam Woods) I’m not bringing my baby here as a stunt. I’m a single mom and daycare is over for the day so she goes where I go and also I don’t spend my money on drugs, I get diapers from All Options because I am a single mom and even though I have two Master’s degrees from IU, I have the student loan debt to go with it and

Monroe County Council November 9, 2016 Page 158 of 262 Page 16 even though I have a decent job, childcare costs me over $400 a month even with State subsidies so I can’t actually afford to live in a one‐bedroom apartment and I have to rent a room for me and my daughter. So the diapers that All Options gives us really help. That makes the difference between [if I can] put a tank of gas in the car or not, get to work or not, take my daughter to daycare or not.

I wanted to talk also about Planned Parenthood though because in 2014 I was in a relationship in which my partner was abusive toward me and this child obviously was not here yet. Toward the end of 2014, I unexpectedly because pregnant and my partner at the time demanded that I have an abortion and threatened to kill himself if I did not. So I know what it feels like to have choices sort of ripped away from you. So I decided that I didn’t want to be bullied and didn’t want to be threatened with suicide if I didn’t do what somebody wanted. So I went to Planned Parenthood and they talked me through my choices with facts and science and information and they were actually genuine healthcare providers and they didn’t try to tell me what to do either way, this was a month or two before All Options existed, and they told me about the abortion options I had. They said I could have a surgical abortion, I could have a pill abortion. They told me all those things and I chose to keep the baby and carry the pregnancy because, believe it or not, every woman who walks into Planned Parenthood doesn’t walk out having had an abortion. Some people choose to keep the child even though it is hard to be a single mom, even though I have two Master’s degrees and I’m living in a rented room because I can’t afford my own apartment. Please fund Planned Parenthood. Please fund All Options. I need the diapers, other people need the diapers even more than I do and we need those services. Thank you.

(Amanda Berhenke) I have two parts to what I’d like to say. The first thing is that I’m a scientist and I feel that I just need to address that there has been some very troubling science cited tonight and I want to remind you that high‐quality science is peer reviewed. It goes through a rigorous scrutiny of the methodology used, the statistical analysis conducted, and through the peer review process, this research is published and in science we never prove or disprove our hypotheses but rather as multiple studies converge on similar findings, we find support for our hypotheses. And I know that you all know this but I just feel that when science is being put forth as evidence that has been found on Google, we just need to acknowledge that sometimes that is not correct and that is all I have to say about that.

The other thing is that my mother is a 21‐year survivor of ovarian cancer and the reason that she is is because it was detected at stage 1 during her annual exam. She is lucky as all get out, that is unheard of for ovarian cancer. She spends a lot of time volunteering for Planned Parenthood and donating to Planned Parenthood because Planned Parenthood provides annual exams. If she hadn’t gone to her annual exam, she would be dead in all likelihood because the mortality rate of ovarian cancer is extremely high.

My sister is 41. She is in the age group where she is about ready to be at risk and she doesn’t have health insurance because she can’t afford her premium under Obamacare. It happens. They just cut her hours at her minimum wage job and she counts on Planned Parenthood for her screenings and we count on Planned Parenthood. Obviously, we would take her to the doctor if she didn’t go because my God. But there are so many people like my sister who count on Planned Parenthood for regular screenings. I myself have recently gotten over a bout with cervical cancer. I’m going to go ahead and tell you, PAP smears get ‘em, you want to get that {expletive}. I’m so sorry, I sincerely apologize. I sincerely apologize for that profanity and for taking the Lord’s name in vain. Good night as you carefully consider your decision.

(Erica Fox) I’m not from here, I drove from Terre Haute to come here. I’ve lived all around the State. I’m a programmer. I’m not going to tell you guys how to do your job because I don’t like it when people tell me how to do mine because my job is hard. But I will tell you something about myself. Before I was in programming, I was living in Scott County, Indiana. In 2012 I was at the Scott County Planned Parenthood and discovered that I was pregnant. So I got my life together, etc., etc., got into programming, everything is great. But as we all

Monroe County Council November 9, 2016 Page 159 of 262 Page 17 know, in the interest of not being redundant, I’m going to talk about something no one else has. Not everybody in Scott County did that. In fact, in 2014 that Planned Parenthood closed. In 2015, Scott County became home to the worst rural HIV epidemic the country has ever seen. That was my home. In 2015, another placed I lived, Muncie, Indiana, our Planned Parenthood closed. In 2016, where I live now, Terre Haute, Planned Parenthood closed. Not one of these three facilities provided abortions. What they all provided was HIV testing. So I’m not going to tell you guys how to do your job but I am going to implore you as a former resident of a place that made the national news for the worst rural HIV epidemic, do not let my State keep scaring me and do not let the State that I love keep embarrassing me. And for all of you guys, if any of you feel scared or embarrassed, especially after last night, just come find me and talk to me; I’ll give you a hug. Thank you so much, Council.

(Father Ignatius) First I would like to say thank you for this opportunity to speak. I’ve heard many good things said tonight and I appreciate dialoging with those who are on the other side of this issue and I think we do have some common ground. We’ve talked about helping women in need with diapers and issues that really we don’t dispute about. I supposed the first thing I would recommend is is it possible that this money could be allocated only for those things that are not under dispute. I don’t know, maybe it could and maybe you could all discuss that possibility. Another thing that I would like to mention is that many times in dialoging with my brothers and sisters who are on the other side, there is a misunderstanding for us, the Christians, that this is a religious issue and sometimes it is called an issue for the religious right and so it becomes a religious and a political issue. I would just like to clarify that really for us, it is not a religious issue, although religion comes into it, I’ll explain that in a moment, and it is not a political issue either. For us it is primarily an issue of what we consider to be natural law and science. Again, I’m very open to speaking with anybody who would like to dialog further about this after. The natural law we understand to be that law which is known by the light of human reason, no need for faith and that all of us, even though without faith, who do not profess faith, can come to understand. One of those principles that we can understand in the natural law is that the direct taking of the innocent human life is immoral, I think this we all agree on, a direct taking of innocent life is immoral. So that is the natural law. Now science, again as I understand it, I’m not a scientist, and again I would be open to dialoging further, but from what I understand is science demonstrates that at the moment of conception we have an innocent human life. Again, from what I understand, at that conception, the DNA present indicates that it is a human life and in fact, that DNA is different from the DNA contained in every other cell of the woman. Both DNAs indicate human life, but the child conceived has different DNA indicating a different person. That is my understanding at this moment so again, I’m open to correction on that. So if that is the case then we have a new individual. Thank you very much.

(Maria Seifker) Good evening City Council men and women. I love to read; especially mystery books. My favorite is Nancy Drew and I also like to listen to Sherlock Holmes stories. My mom told me recently about a story in the New York Times that described how forensic investigators were using DNA phenotyping in order to help artists get rough visual profiles of suspects who had left behind traces of their DNA at a crime scene. The resemblance between the criminals and the profiles created on them were strikingly similar. Now please remember these thoughts because I want to come back to them in a moment.

Because of the scientific advancements, we know that human life begins at the moment of fertilization. But admittedly it is hard to visualize psycho in embryo and its current appearance as a person. But just because we have difficulty in doing so doesn’t mean that it isn’t a person. In the growth of a human person, there is a miraculous biological transformation that takes place and to point to any one moment on this continuum as being the moment when we say aha this clump of cells is now a person will be the greatest injustice possible. I am a little girl and I don’t yet look like an adult. In the same way, an unborn child within the first few weeks of life does not look much like us but she increasingly does so in a short while. We can see this through the advent of the ultrasound machine.

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Now let me come back to the amazing technology that can help create visual profiles simply with a sample of DNA. If adult DNA can contribute to the sketching of a person’s face, then surely gestational DNA could be used to sketch the future face of an embryo. Perhaps with DNA acquired through the placenta, a computer could someday produce an image of a face of a little embryo; what she would look like when she was a newborn, a little girl, a teenager, an adult. This would help us tremendously in overcoming the stereotype of seeing a human embryo as a non‐person. In my baby photo album, the first few photos of me are ultrasound images. I’ll admit I looked nothing like what I look like now, but it was still me. Nothing change that and nothing ever could. Every abortion kills a living human being person. Perhaps many of them could have been my friends. I beg you please quit supporting Planned Parenthood. Thank you.

(Elizabeth Barnhart) Hi. This is not about abortions and this not about encouraging underage sex, it is not about crazy conspiracies about birth control in our water, this is not about your religion, this is about my health. This is about parents getting diapers for their children. This is about STD testing, this is about the HIV outbreak in Indiana that is devastating. Please do not take this away from us and do not take this away from people living in poverty who need this healthcare. There is this huge stigma with women’s health and it needs to stop and it starts right here. Thank you.

(Dylan Lanoff) Hi. I’m an IU student here. I’m not speaking here today to change anyone’s position on abortion. We all have our own opinions about abortions which are rooted in our personal values and priorities. The decision to fund Planned Parenthood isn’t about being pro‐choice. Just like providing clean needles isn’t encouraging people to use drugs, funding Planned Parenthood isn’t encouraging people to get abortions. Abortions consist of three percent of Planned Parenthood’s services according to factcheck.org. It is just making abortions safe and available. No matter what your personal opinion is, the State of Indiana has laws about abortion. Abortions are legal. So please don’t let your personal opinions about abortion get in the way of providing cancer screenings, STI testing and so many other resources that are important to so many women. Thank you.

(Aaron Walker) I’m from Monroe County. I was wondering is our local county health thing still open? Our family clinic – the Monroe County family clinic that we talked about last year?

(Hawk) Yes.

(Walker) Do they serve only rich people or poor people as well? They serve the poor among us in our county. I’ve heard last year, I think Mr. Ryan Cobine, you made the comment, your closing comment was, we heard it today, that we’re not funding abortions today this is for diapers and for test screenings. I know our county, unlike the federal government, cannot print money and so we have to make a budget that works and so I think we all understand how budgets work. I think none of us believe that it isn’t true that a dollar given to any part of a budget is a dollar given to the entire budget. You give $5,000 to Planned Parenthood, you’re now going to have to spend $5,000 on what we gave them money for that they didn’t have to spend it on previously. So nobody believes that is not eventually going to find its way back into that corner room down here on the street where abortions happen. So any dollar given to any part of a budget is part of the entire budget. This is how all budgets work.

The other thing I want to bring up is that Planned Parenthood received over $540 million from our taxpayer money from the Federal Government just last year. That does not include local funding, like you’re talking about tonight; it does not include the profits from abortions, it does include from selling baby parts and that is over half a billion dollars per year that they’ve been getting from our taxpayer money. And now Bloomington Planned Parenthood wants to come and take $5,000 from our small county that we could use for our family county who provides the exact same services that we’re talking about tonight for the poor people of our county,

Monroe County Council November 9, 2016 Page 161 of 262 Page 19 for the women in need, and $5,000 for that family healthcare center would go a long way. I’m certain that local Planned Parenthood can go to their superiors, bosses up in the organization, and ask them to scratch together $5,000 from the over half a billion dollars that they get every year and maybe forego their Ferrari and give $5,000 to this local organization. I don’t think that is asking too much. How much money do we need to operate this entire county? It is a billion a year? How much is it? How much would over $500 million go to operate and entire county and they can’t operate an organization on it? They have to come to us to ask for more of our money?

(Heather Farmer) I just want to say that I’ve heard a lot of people talking tonight about religion and how that plays a significant role either for or against their decision and I want to say that I really, really struggle with the idea of abortions and terminating pregnancies and I really, really wish that no woman who didn’t want to be pregnant didn’t get pregnant and that every fetus developed normally and healthfully and was born into a home that was ready to welcome it into the world but that is simply not the reality that we live in nor should it be our decision to insert ourselves into the conversations that women have with their healthcare providers. My son was born October of last year and I’ll never forget in the OB’s office, the first time, they said, if you want to dis‐ cuss your options we’re not going to be able to help you and I thought wow if the unthinkable happens it was interesting to feel isolated in my body at that moment and that it wasn’t up to me, that my autonomy was gone, and that was a really difficult moment. Now my son, we are very fortunate that we were ready to welcome a child into the world and we were very eager to do that but I know not everybody is in that position and it shouldn’t be up to us to make that decision in the homes of our neighbors. It shouldn’t be up to us to decide what the outcome of a situation should be that we have no insight into. If we want to reduce the need for abortion then we need to improve access for both women and men to sexual education and the means to prevent pregnancy. That’s all, thank you.

(Munson) Thank you. That will wrap up our public comment.

(Hawk) Each year mention this again because it seems so many people that come before us are not aware of the services that are available right here. If we did not have Planned Parenthood, right here all of those other services that you’ve been speaking of are available. I can recall a time when they were not available and there was a Planned Parenthood office over on the west side of the county where they did not provide abortions and many of the women in this county went to that facility for birth control or other healthcare needs. They did not want to go to the one that is downtown that provides the abortions. And then we had the Health Department Director come to us and say would you help us provide a family planning clinic for Monroe County? And I was delighted to be a part of that decision making and now we have a family planning clinic called Futures Family Planning, it is available. I regret that so many people here don’t seem to understand that it is there. You don’t have to go someplace else to see about the other needs that you might have.

Also we have something called Volunteers in Medicine Clinic. I can recall before that was started it was called the CHAPS Clinic and we took dollars that year to help provide that clinic startup money so that we would have a community health clinic and that is still there. So there are all of these options that are available to you for women’s health services as well as services for men.

I believe that if we had extra dollars to be used for health services for women and men, family planning, we should put it where we have already started; an area that could always use additional dollars. So I don’t think we’re going down the right track here. I don’t think we need to be helping to pay overhead for another organ‐ ization that is not one of our making. So I won’t be supporting this; but what I would be supporting and be delighted if you would share that good news with your friends and family that might needs services for planning and for all kinds of other tests. It is important that you check out and take care of your health.

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So that is the story I provide every year and I’m sure hoping one day that when you folks come you will say you recognize it is there but maybe you don’t want to go there. Maybe there is something they don’t provide that you want. But I just wanted to share that good news.

(McKim) Just that I want to thank everybody for coming out and speaking tonight. I appreciate all the civil comments on all sides of this issue. I think all the comments were very heart‐felt and informative in some ways. Just to level set, I’d like to ask Council Cobine to read what it is that is proposed to be funded in this motion. I just want to make sure we all understand since there’s been a lot of talk of abortion and other issues.

(Cobine) Okay, so for the All Options Pregnancy Resource Center, the amount of $3,250.00 was awarded for the diaper bank, diapers and wipes. And for Planned Parenthood Indiana‐Kentucky the amount of $2,000.00 was awarded for the women’s health fund for long‐acting contraceptives, STD tests, colposcopy and biopsy.

(Munson) Let me just clarify that the award has not been made, that decision is the Council’s decision and this is the Committee’s recommendation.

(McKim) But we’re voting on the award.

(Munson) We’re voting on those two recommendations.

(Yoder) I think when we can have conversations where we are offering more access, greater access to care, it is a good thing. I’ll be supporting this.

(Spoonmore) I heard some very moving comments and remarks tonight and again, I just want to thank every‐ one who spoke for their comments, including those who probably won’t agree with my vote here tonight. I appreciate you giving us the opportunity to listen to your concerns. Thank you.

(Cobine) I also would like to thank the people that came to speak tonight. I know it is not always an easy thing to do and I definitely appreciate everybody’s willingness to share their point of view and sometimes share their stories. I would like to just make a couple of particular notes. I really appreciate Ms. Canfield’s apology about – I don’t remember specifically last year, but what some of my colleagues said about the tone today and being able to present in a civil forum where we can all discuss these ideas and put them out in front of each other, I very much appreciated that.

Ms. Allen mentioned that she had no facts but a story; but her story definitely – it may not be a peer‐reviewed study, but it provided one or two individual facts and it made, I think, an important point about the nature of the types of care and why people might seek services from a place liked Planned Parenthood.

I’d also like to thank the Branhams and the Seifkers for getting their kids – or maybe it was the kids that did this on their own, I don’t know, whichever way – thanks for coming and getting involved early in your lives in the political process. I think that is a nice thing to see; it is a good thing to see people encouraging that sort of participation.

Also, Ms. Berhenke, thanks for reminding us about the process of science and how one study is not always as good as another; that is an important point to keep in mind when dealing with these. Ms. Sosbe, thank you for teaching me what a colposcopy was, I didn’t know that. And there were other things I learned tonight, as I think happens every year, but that was one that stood out in my mind.

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And also just to address one sort of question that came up, I think it was Ms. Payne that posed this. I’m going to reframe it slightly, not to put words into her mouth, but I think some people might be puzzled why do we divide the question the way that we did. Why did we split off these sort of more controversial, apparently, issues from the overall funding as a whole. Other Councilors may have a take on this but my impression of this and the reason that I voted for that is that is a courtesy. It is a courtesy that we extend to each other as members of the Council. I think it is the sort of thing that if you stuck around long enough to watch some of the other things that happen, every now and then that sort of thing happens. It is maybe not such a controversial sort of topic but that is what is going on there.

So again, thanks to the people that came to speak. Not surprisingly, I’ll be supporting this as well but it has been good to hear from everybody tonight.

(Munson) We had a community conversation tonight thanks to all the people who showed up and spoke very civilly and we appreciate this. There are many issues that we need to have conversations about in our community and I hope people will look as to how we proceeded tonight and appreciate the Council and appreciate all of you. I will be supporting the motion.

Stonecipher called roll:

Spoonmore – yes Hawk – no Cobine – yes McKim – yes Munson – yes Jones – yes Yoder – yes

Motion passed.

(Munson) We invite you to stay and see what the Council usually tackles; it is good for you.

6. COMMISSIONERS’ OFFICE

A. Ordinance 2016‐24: An Ordinance Authorizing the Issuance of General Obligation Bond (Series B)

B. Ordinance 2016‐25: Appropriation Ordinance for General Obligation Bond (Series B)

Cobine made a motion to approve Ordinance 2016‐24 and to simultaneously approve Ordinance 2015‐25. Jones seconded.

(Cobine) I note that the second reading of these Ordinances occurred at the October meeting. Council requested additional information on bond projects before making a final decision. That information was distributed to the Council in October and was included in the packet for tonight’s meeting.

(Jeff Cockerill, County Attorney) Good evening. I think this is the third meeting this item has been at. I guess I would just maybe go over the projects one more time and then if you have any questions or comments you wish to address to me, I would be more than happy to answer them.

Monroe County Council November 9, 2016 Page 164 of 262 Page 22

The projects are:

Again, if you have any questions about any process or anything, I’d be more than happy to answer those, but I think they’ve been addressed at previous meetings.

(Munson) So just for clarification, the public needs to know that fiber throughout Showers is fiber optic cable throughout the North Showers Building facility.

(McKim) I just wanted to address the issue of the overall debt service levy that we’d be adopting assuming we approve this. I put a document in the drop box earlier today which all of you might have or might not have seen.

Debt 2016 Tax Levy 2017 Tax Levy 2018 Tax Levy Debt Payment (Showers) $ 1,413,578 $ 310,412 $ ‐ Bond (2015 bond) ‐‐ Justice Building digital $ 1,908,991 $ ‐ controls and cooling tower, Jim Fielder archives, storm windows in courthouse, security cameras, building updates) Bond (2016 bond ‐‐ LOW, facility security, space $ 1,908,991 remodel, utility vehicles, elevators, furniture) Bond (2016B ‐‐ trail, Dillman property, parks $ 1,000,000 $ 1,000,000 vehicles, Health roof, body scanners, HVAC, computer replacement, Showers fiber, meeting upgrades, YSB utilitzation study)

Total $ 3,322,569 $ 3,219,403 $ 1,000,000

Unfortunately, there are some technical issues right now so we don’t have the Apple TV working. But I just want to make it clear that right now for 2016, we have two debt service levies. We have the Showers mortgage for about $1.4 million; and then the 2015 bond for about $1.9 million. And just to remind everybody, that bond was used for Justice Building digital controls and the cooling tower, the Jim Fielder Archives, storm windows in the Courthouse, security cameras and building updates. And that leads to a total debt service levy for 2016 of about $3.32 million.

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Now, of course, the Showers Building mortgage gets paid off in 2017. So in looking through the 16‐line state‐ ment for the showers debt, it looks like we will only need about $310,000 for the Showers debt to make the remaining payment. Remember, we already have the 2016 bond approved for which we will have a tax levy in 2017. That is the bond that included the LOW financial software, facility security, the space remodel, utility vehicles, elevators and furniture. That levy will be about $1.9 million and, of course, that is just a one‐year bond so that levy will only be applicable in 2017.

If we pass this bond tonight for the trail, Dillman property, Parks vehicles, etc., that Mr. Cockerill has already talked about, that would also add about $1 million to the 2017 tax levy. So that leads to a total of about $3.2 million for overall debt service levy for 2017.

We had talked about this last month that the idea was to keep a relatively constant level of investment in capital facilities so as one bond drops off, that is the reason why we are able to take on another two‐year bond that we would start paying next year. So basically, it means that the overall level of debt service levy will be relatively constant; it will be down probably about $100,000. So the 2017 debt service levy will probably be about $100,000 less than 2016. But it is relatively close so it kind of fits into that philosophy of maintaining a constant level of investment. So I hope that is helpful.

(Munson) That is, thank you.

(Yoder) It is very close.

(McKim) Slightly down, but yes.

(Cobine) My recollection of when we first considered this, Ms. Hawk, who is unfortunately not here at the moment seemed to have the most questions about it. Does anybody know if she has any lingering questions? The list is a little bit more detailed now, maybe that was the nature of it.

(Munson) I don’t know.

(McKim) I don’t want to speak for her, but I remember one of the concerns was that we do have the public safety local income tax and one of the questions was whether there were certain things that were on this list that could be paid out of that. I’m not seeing anything.

(Cobine) And she wanted a little more detail, perhaps that addressed it.

(Munson) I thought it was good to have the extra detail, the public wants to know. Council, are we ready to act on this?

A call was made for public comment.

[Councilor Hawk returned to the room.]

(Munson) Council Hawk, would you have any questions? No, okay thank you.

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Stonecipher called roll:

Cobine – yes Yoder – yes Spoonmore – yes Munson – yes Hawk – abstain McKim – yes Jones – yes

Motion passed.

7. PROSECUTOR A. Request Approval of Additional Appropriation 1000‐0009 County General – Prosecutor 30037 Trial Prep $10,000.00

Cobine made a motion to approve the request for additional appropriation. Jones seconded.

(Cobine) I’d like to note that on this agenda we are now using the fund and categories associated with the LOW financial system which may explain why some of the numbers may not seem familiar to those of you who actually know the numbers. We can, however, still break the various budget lines into the standard 10s, 20s, 30s and 40s categories for ease of reading into the records.

(Beth Hamlin, Chief Deputy Prosecutor) Good evening, this is, I hope, sort of a housekeeping request. I have moved as much out of the 10s down to the 30s as I can. We have had a very tough year on our 30s, so I’m requesting $10,000 to get us through the end of the year.

(McKim) I assume you looked for all opportunities?

(Hamlin) I’ve been here twice to move money down, yes.

(McKim) We have to ask.

After a call for public comment, Stonecipher called roll:

Munson – yes McKim – yes Jones – yes Hawk – yes Spoonmore – yes Yoder – yes Cobine – yes

Motion passed.

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B. Request for Approval of New Budget Lines and for Simultaneous Additional Appropriations 8121‐9617 VOCA Grant Fund (2016‐2017) 13004 Victim Assistance Director (Partial) $ 14,917.00 13005 Victim Assistance Assistant/Domestic Violence (Partial) 14,917.00 13024 Victim Assistance Assistant (Partial) 14,917.00 30028 Travel/Training 2,940.00 30102 Indirect Costs $ 5,701.50 Total: $53,392.50

Cobine made a motion to approve the request for new budget lines and for simultaneous additional appropriations. Jones seconded.

(Hamlin) This is a request to appropriate the funding that we receive annual from the Indiana Criminal Justice Institute. It funds a portion of salary for three Victim Assistants and we have also funded some travel/training to go to the national conference for victims’ rights. This is actually a two‐year award this time but I’m just appro‐ priating this year and I will come back again for next year.

(Hawk) Are we on the one where you had a problem with the cost recovery or have you already removed that?

(Hamlin) No, I discussed it with Mr. Flory and I think what we need to do is regroup with the people that calculated the indirect costs and then talk with ICJI about what exactly they don’t like about that. I had a conference call with them on Thursday at 3:00 and then I was not in the office on Friday. It was just too rushed. They’re trying to get the contract signed up at the State so we can pull the money down. So I think it is best to go ahead and appropriate it this way and then based on further discussion we will move it up to the salary if that is what is necessary.

(Hawk) Right. I don’t want to slow this down at all, I want you to be able to get these dollars but hopefully we can work that out so that you can get those dollars back.

(Hamlin) Well, we’re going to get the dollars. If they are not going to give it to us in the indirect costs, then they’re going to allow it in the salaries.

(Hawk) I understand that but I’m just saying that I hope that we continue to work toward getting this indirect costs recovery established and work together to continue to be able to bring that in to the County. Thank you.

(Hamlin) And just speaking from a grant‐writing perspective, it is not easy to write into the grant and I think the more we do it, the more we’ll learn about it but there is not a lot of support for me in writing for it. It was not easy. I was surprised that they granted it and, you know, hopefully next time I write for it it will be clear and fine.

After a call for public comment, Stonecipher called roll:

Hawk – yes Jones – yes Yoder – yes Cobine – yes McKim – yes

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Munson – yes Spoonmore – yes

Motion passed.

C. Request to Amend 2016 Salary Ordinance [Pulled by Prosecutor’s office from agenda]

8. CLERK

A. Request for Approval to Create a New Budget Line and for Simultaneous Additional Appropriations 8146‐9616 Violence Against Women Grant 11122 POAP Assistant Deputy Clerk (Part‐Time) $7,440.00 18010 FICA 569.16 Total: $8,009.16

Cobine made a motion to approve the request to create a new budget line and for simultaneous additional appropriation. Jones seconded.

(Flory) The Clerk had other things going on so I’m handling some housekeeping things. I think they got extra money from the budgeting agency that allows them to expand the budget that had been previously submitted and reviewed in this way.

(Cobine) Is this a new addition of an employee? It is creating a line so I’m assuming it is new.

(Flory) I check into this. This is not the way we normally do part‐time hourly but for transparency in working with the budget agency, they wanted to pull it out and highlight it in this way so we accommodated them.

(Cobine) Okay, so does that mean that this is a new way of arranging it in the funds but the employee has already been here and for this cycle it is being done differently? Or is this the first time we’ve had this money for an employee and we’re just doing it differently because of the reasons here?

(Flory) I think this is the first time for them with this funding agency.

(Cobine) Okay, so this is an expansion of the services they’re providing, at least in terms of the hours available that those employees work.

(Flory) That is my understanding of how it is set up.

After a call for public comment, Stonecipher called roll:

Yoder – yes Spoonmore – yes Munson – yes Jones – yes Cobine – yes

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Hawk – yes McKim – yes

Motion passed.

B. Request to Amend the 2016 Salary Ordinance 8146‐9616 Violence Against Women Grant 11119 Program Coordinator SO 35 hrs $39,939.00 11122 POAP Asst. Deputy Clerk (Part‐Time) 7,440.00 (28 hrs/wk x $10.50/hr) Cobine made a motion to approve the request to amend the 2016 Salary Ordinance. Jones seconded.

(Flory) This is an example of housekeeping. It actually came to the Council back in February but at the time they didn’t submit the paperwork and we didn’t catch it to actually amend the Salary Ordinance at the same time so we are catching up with that action.

After a call for public comment, Stonecipher called roll:

Cobine – yes Munson – yes Hawk – yes Yoder – yes McKim – yes Spoonmore – yes Jones – yes

Motion passed unanimously; no second reading necessary.

9. PLANNING Request for Approval to Transfer Funds 1000‐0079 County General – Plan Commission From: 32011 GIS Licensing $2,750.00 To: 15781 Director $2,750.00

Cobine made a motion to approve the request to transfer funds. Jones seconded.

(Flory) This is again another bit of housekeeping. At budget time their part‐time hourly funds were cut but they actually have a SPEA intern that needs to be paid from these lines, so they drew on their Director’s salary to make the necessary payment to cover the SPEA intern’s salary and they had extra money in another category that they’re just transferring down now back to make the Director’s salary line whole.

(Cobine) Love those SPEA interns.

(Hawk) I even hate to bring this up because if everybody else stayed up all night they are probably tired and so am I. Did someone have someone work extra hours for which there was no money to pay them and they just took it out of another salary line? Because that is not acceptable without approval first. If everybody did that, we would just reduce the dollars available in the budget for those employees that we already have on staff and just spend it on something brand new and then we would always have to figure out what we were going to do with the money.

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(Flory) Well that’s not our preferred way at all but one of the core principles we always work by is if an employee does work and turns in a timesheet to be reimbursed, they are paid for the work we have done. Actually we’ve drawn on my salary, used it as a bank, to cover things like this when we’d get more bills….

(Hawk) That doesn’t make it right. That is not the way it is supposed to be.

(Flory) I know and actually anytime I talk to anybody else I always say, “You’re at risk that the Council will decide not to switch the money,” and I’m aware of that myself so I’m willing to take that risk when the time comes and I work it out with them. But to see that payroll is met or that a SPEA student intern is given their paycheck, that was the quickest and easiest way to handle this.

(Hawk) I would just like to say I’m not objecting to the fact that the SPEA person did the hours but anytime you decide to increase your expenditures, that is our purview, not the department head’s unless there is some kind of major emergency. Due to the lateness of the hour, I will not try to debate it further. We need to talk about that in the future at a work session.

(Munson) Yes, thank you.

After a call for public comment, Stonecipher called roll:

Cobine – yes Hawk – yes Yoder – yes Jones – yes Spoonmore –yes Munson – yes McKim – yes

Motion passed.

10. AUDITOR

A. Request Approval for Creation of New Budget Lines 1000‐0000 County General – Auditor 5001 Tax Sale 5002 Tax Sale Interest

B. Request Approval for Creation of New Budget Lines 1204‐000 Tax Sale Redemption 5001 Tax Sale 5002 Tax Sale Interest

C. Request Approval for Creation of New Budget Line 1205‐000 Tax Sale Surplus 5001 Tax Sale

Cobine made a motion to approve the requests for new budget lines as set forth in 10(A), (B) and (C) of the agenda. Jones seconded.

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(Flory) This is another bit of housekeeping. As it has become clear through this agenda, we have made the switchover from Harris to LOW and there are certain budget lines/areas that are not included in the LOW and we’re having to create those as we go along. The Auditor needed them for tax sale various expenditures and receipts, so we’re just putting those into three different funds in the LOW system that we are switching to.

(Munson) How do we know what budget category these are in? They are not in the 10s, what are they?

(Shell) I’m not sure, that is the way the paperwork was sent to me and I typed it exactly the way it looked.

(Stonecipher) And that is the way Becky [Borden, Auditor’s office] gave it to me. She looked at LOW.

(Flory) But it is not a 10s, 20s, 30s or 40s.

(McKim) Obviously the Council is going to need training on LOW.

(Munson) I see an upcoming work session, okay.

(Hawk) If we find out later we’ve got those number wrong we’ll vote on it again.

(Munson) We’ll have more housekeeping.

After a call for public comment, Stonecipher called roll:

Munson – yes McKim – yes Spoonmore – yes Yoder – yes Cobine – yes Hawk – yes Jones – yes

Motion passed.

11. COUNCIL OFFICE A. Request to Move the Council Assistant Position from Part‐Time to Full‐Time at a Midpoint Salary 1000‐0061 County General – Council 11013 Council Assistant COMOT 3 35 hrs Midpoint Hire

Cobine made a motion to approve the request to move the position from part‐time to full‐time. Jones seconded.

(Flory) As you are aware, Ms. Shell, sitting to my right is the Council Assistant. She started in February a year ago so it has been close to a year and a half. She started part‐time, primarily to be able to deal with grandkids and things on a certain day of the week. It has worked out fairly well for everybody although I notice not having her in the office on a Wednesday after a Tuesday night Council meeting cripples a lot of ongoing wrapping up of things. So anyway the grandkids are apparently all in school and she would be willing and able to take a full‐ time position in the Council office. She has also been recruited for other full‐time positions in County Govern‐ ment, so we wanted to bring forward the possibility of having her position made full‐time. I think the hours that

Monroe County Council November 9, 2016 Page 172 of 262 Page 30 you have normally put in have been roughly 25 to 27 a week. They’ve really expanded with the budget work that she has been doing. A lot of the budget work that she does is late at night. If she is full‐time and there throughout the day, she can more easily handling things during as regular period. She prepared a fiscal impact statement that looked at money that has been spent for her part‐time hourly wages and we also pay FICA so then she also looked at what the additional benefits would be that would be covered. That information was dis‐ tributed to everybody today.

We do have a policy that if you are about to hire somebody and they have good outside experience or exper‐ ience that makes them fit well into the position we can bring them in at the third‐year level. Ms. Shell has pretty much created the position and expanded a lot on it so there is nobody on the outside who would be better suited to fit in and be brought in and it just doesn’t make sense to start her off at the very first step of a process when she’s worked here almost two years and helped create the job. I will say we ran into the issue in the past of trying to look at a part‐time hourly position, see what they’re paid, if it seems to be a fair payment for the level of work that they are doing. That actually came up with Ms. Stonecipher’s actions earlier on and Councilor Hawk pushed to see if we can get a lot of ongoing part‐time hourly positions reviewed. HR came in and did a full desk audit of Ms. Shell’s position, it was sent off to WIS for classification, it did come back from WIS and we did take that job description to the Council probably about three months ago and you did accept that as the full‐ time job description just to have it out there if we ever needed to tap into it. So the foundation for this has been done carefully over the past several months, not really focusing or knowing that this was coming but it is there for us to use now if you’re willing to make this a full‐time position.

(Hawk) It would be really to say yes this is our gal and we love what she is doing and we do love what she is doing. But would we be setting the precedent that says [that] if somebody is doing work for us we will go ahead and start them out at three years but for somebody else we won’t?

(Flory) I understand your question. The policy that we have actually adopted is that if a department is inter‐ viewing somebody for an open position, this has come up primarily with the Prosecutor’s office looking at Deputy Prosecutors from other counties or people who know the work, if they would have the skills and ability to fit into that job position beyond the beginning level, they are allowed to hire somebody from the outside in at the midpoint level.

(Hawk) Well I would certainly say that it would seem appropriate to at least have that one‐year bump because she started in February of 2015 and we’ve already past February of 2016 and we’re almost into the two‐year. It just seems to me that if we go ahead and pass it for three‐year we are really saying, oh we like what she is doing for us so we’ll just do that and expect everybody else to do differently. It is hard because she is sitting right there and she is a good gal, she does the job right and we appreciate it. But I think that three‐year level seems a bit questionable.

(McKim) I appreciate the fiscal impact statement that the Council office put together because we have to realize that if we make this decision it is not just going to have an impact on the additional appropriation that would be needed for this year but of course it has an impact for 2017 and future years. So the Council office gave us a fiscal impact for both at the minimum and the midpoint, not the one‐year but that should be halfway between I guess. The fiscal impact at the minimum looks like it is about $12,798 and $16,748 at the midpoint.

The other thing to keep in mind is that we’ve hired a budget analyst as well, as we know, the help us with spreadsheets and provide support during budget hearings and I know a lot of work was done this year in setting up the spreadsheets and the infrastructure so that we probably don’t need as much outside support in the future. So I’ve actually talked to that person and she has kind of estimated that we’d probably only need about half as much as we budgeted for assuming that the Council Assistant position becomes full time, we have more

Monroe County Council November 9, 2016 Page 173 of 262 Page 31 hours there and also considering the work that was put in in setting up these spreadsheets, so that would save about $4,000 to $5,000 so you can deduct that off the fiscal impact of whatever decision we make.

(Hawk) And you’re saying if we take it to the three‐year level then that adjustment there would be about $4,000 less.

(Jones) I certainly appreciate that we would be highly unlikely to find anyone outside who could be hired in even at a midpoint level who would have the experience and background knowledge that Ms. Shell does for this job. To me, a lot of what the midpoint hiring was about was to give us an ability to hire the very best candidates that we possibly could and I think that is exactly what we will doing in this situation.

(Cobine) I’m trying to look at our Midpoint Hiring Policy because I haven’t had a chance to reread it this evening but my sense of that policy, as Councilor Jones just mentioned, is a way of getting around the requirement that we hire somebody in at the minimum if they’ve never worked for Monroe County before, in the face of possible experience they might have that would say this is a person that can be employed at a level above your minimum. It is not that they have to have three years of specific experience to get what we refer to as the three‐year level. It is that they should have the experience such that they can step into that position and perform it in a way such that they don’t really have a learning curve, they can demonstrate competency in all aspects of the position. Does that jive with your understanding of that particular policy?

(Flory) It does, it is fairly accurate. It is a strange animal because she has already worked one year and nine months at this position so the question because what kind of recognition do you give to 1 year 9 months service in an area when somebody is moving from part‐time hourly to a full‐time position. So you say if she had been full time there she would be one year and three months away from hitting the midpoint. But if you say you’ll start at the one‐year position then you’re suddenly two years away from reaching that midpoint. So it is like you’re pulling them back from being able to hit that. It doesn’t fit in as nicely but the way we had looked at that imply because she is on staff right now. But I think it fits in nicely with the overall purpose of opening up the ability of hiring somebody at the three‐year level.

(Cobine) It is also true that our hiring policy doesn’t have any mention of hiring people in at the one‐year level. I mean the blanket policy is hire in at the minimum unless you petition, according to this policy, to hire at the midpoint because the person has an abundance of experience. Isn’t that correct?

(Flory) Yes and when we discussed the three‐year policy, I think there were concerns that it was a little too micromanaging and super‐analyzing someone’s skills to say [that they are] at the one‐year level for skills for the position. You’re either extremely competent and able to hit the ground running pretty much at the three‐year level or you still need to work up was the general way we dealt with it.

(Munson) So I would like to read from our resolution. This is 2015‐46 that we passed in December of last year and the valuation factors. The department head shall consult with the HR Director and review the following factors: a) are the knowledge, skills and abilities of the applicant substantially equal to or greater than those abilities that would be expected from a new hire after three years in the position; and b) how many years’ experience has the applicant had in the comparable position. So I think that is relevant to Ms. Shell who, before she came to Monroe County Government, had extensive experience in a comparable position with the school corporation at Eastern Greene County plus her 1.9 years with us.

(Cobine) Actually, in terms of process too, is that part of the packet, I don’t recall, the statement from HR, about this? Because that is sort of the one piece of this that I don’t recall having seen at this point.

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(Munson) Let me read the process. “The request should be accompanied by a copy of the job description for the position, a brief written description of the relevant abilities of the applicant prepared by HR, along with written concurrence by HR that the offer should be extended, and a statement by the department head that no additional appropriations will be needed in the current year to pay for the hire along with data on the fiscal impact of such a hire over the next three years.”

So having just listened to what I read, I’m feeling that we need to follow our policy carefully. Have those components of process been covered?

(Flory) Well, and the reason I didn’t do that specific thing was HR has just worked closely with her to create the job description pretty much based on her skills and abilities and what she does in the position. So it would seem somewhat redundant to go back to HR and [ask them] to look at Ms. Shell’s CV to judge whether or not she would be performing these at the three‐year level. Like I say, it is kind of a strange animal that doesn’t really fit into something that is geared for focusing on hiring somebody from the outside with no previous experience here.

(Hawk) I’m just wondering sometimes if perhaps we need to rethink what we now call the three‐year bump because it does make it appear as three years. And also, this is no reflection on how I feel about the work coming out of the Council office. It is just that to be sure other departments watch what we’re doing, they do, I get phone calls so I know they do; so if it appears that we’re doing any kind of special favor, but if you feel like you have the facts to back it up with what has already been put in place that we can do it that way, then fine. We will have something to present if someone comes to us with a complaint, we will say, here is the reason.

(Spoonmore) Could this set off a chain reaction with other departments?

(Hawk) Well yes, I would say that others who have people working for them part‐time, they could say look they’ve been here a year and we like them and we want them full time and we want to start them out at the three‐year level and we would probably pretty much have to do it.

Cobine made a motion to table the question until the next Council work session. McKim seconded.

(Hawk) I don’t want to stop her from going full time.

(Jones) What are you trying to do?

(Hawk) I am trying to say that I think that – you absolutely know what I’m doing, Lee. I’m talking about the difference between a three‐year salary which is not the way we would normally do it or like an entry, and if she’s been there a year and a half I would think you could maybe split it between the one‐year and the three‐ year. We could do that since we’re going to be making up our rules as we go anyway. I don’t feel strongly about this. I just brought it up for reference to say others can be watching us and we need to understand we don’t just do something in a vacuum. But let’s move on.

McKim withdrew his second.

(McKim) First of all, Councilor Cobine’s comments about the policy were absolutely spot on. We actually made this decision during budget hearings that we created sort of another category that we call midpoint hire, which is not the same as three‐year. The dollars are the same, the amount is the same, but that is exactly why….

(Hawk) This says three‐year level. We should talk about this another way.

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(McKim) That should not say three‐year level, that should say mid‐point hire.

(Cobine) So I have a motion on the table and I’d like to see if there is a second or if it is going to die.

(Hawk) I want her to be able to go ahead and go full time and get her insurance or whatever.

(Cobine) Because I would like to be able to cover the three points more completely. Clearly there are a number of possibly tanglingly related but related issues to discuss regarding this.

Munson seconded Councilor Cobine’s motion.

(Cobine) I think that the consideration of the way that this is conducted in terms of how other departments might come to us in the future specifically with this kind of circumstance where perhaps they’ve had somebody that is working for them for some time in an hourly capacity is pretty relevant and needs to be considered a little bit. In addition to that, while I understand Mr. Flory’s logic about covering the three points, especially with A since it was pretty recently that we just saw this, it says what it says and I think we need to have that in hand in order to be consistent with our own ordinances and the way that we pass them and to expect the others in County Government to perform the same way and that is why I’ve offered this right now. Not to let it disappear in table land, but to address it at our next work session when we’ve all had a chance to think about this and these items can be gotten together and put before us.

(Flory) We can do that and actually there are other County policies that encourage employees to stay employed with the County even if it is moving to other departments and it doesn’t penalize them for moving to another department. So because this is focusing not on an outside hire but moving around, we can pull together some more information along those lines.

(Munson) That sounds very good. I would just like to correct a point of confusion. Our resolution specifically addressed a midpoint hiring policy, it not a three‐year hiring policy, and then it talks about salary level being three year.

(Hawk) Could we also ask that we remove the language there with the description that does say Council is asked to consider setting the salary at the three‐year level? Because I believe that is why we’re having this conver‐ sation. It just needs to be removed from that and entered at setting the salary at the midpoint level, thereby not having any discussion about a three year.

(McKim) I just wanted to see if the motion to table is going to succeed. I wanted to offer a possible compromise because I think there is immediate value to having a full‐time assistant in the Council office, immediately, tomorrow. A compromise would be to pass it at the minimum and then consider it at the next meeting at the midpoint to consider Mr. Cobine’s issue.

(Hawk) That really does work because that puts her on full time and it gives her her insurance and then we’re ready to go and then we can discuss if we want to bump her up.

(Munson) Let’s be very clear, the consequences of what we do tonight have concern for getting on the insurance for full‐time employees, is that correct?

(Flory) That is not the purpose behind this.

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(Munson) No, it is not the purpose; I’m talking about a consequence of acting tonight or not acting concerns insurance?

(Cobine) Open enrollment closed Monday at midnight but if you have an event you have 30 days, so I don’t believe the timing on that is significant here.

(Munson) Okay, thank you.

(Shell) It would be considered a new hire and you can enroll [a new hire] at any point during the year for insurance. But I don’t want this for the insurance so it is not a concern.

(McKim) I think there is a big benefit to having the Council office – I think it makes it easier to keep the Council office during all of County Courthouse business hours.

(Hawk) And I was concerned about the insurance because I think it is so important that people have access to healthcare so that is where I was coming from.

(Munson) It is good to have the Council office open at all hours of business. So we have a motion to table that we have been discussing.

(Spoonmore) Mr. Flory, is there a preference from a departmental standpoint on how to move forward?

(Flory) My preference is for you to feel comfortable with the procedures that you implement when you take any action dealing with the Council or dealing with anything you do.

(Spoonmore) We wouldn’t be facing any retention concerns or anything like that if we to table it?

(Flory) I think she is relatively happy.

(Munson) Can she carry us another two weeks to the work session?

(Shell) I am really flexible. If you want to put this off it is not going to bother me at all. It is not about money and it is not about insurance. I’m just in a good place right now where I can go full time and I want to stay in the Council office. I just feel like my experience that I bring to this will benefit you a lot more as a full‐time person. So if you need to table this for a couple more weeks, that is okay with m.

(Jones) What is going to be accomplished through tabling? Are we going to ask HR to redo the work they just did?

(Munson) No, it is not redoing it.

(Cobine) It should be much {inaudible} since they’ve done the content portion of it, but we don’t have that sort of document from Nancy, we don’t have the three‐year projection, and this is what we’re asking everybody else to do.

(Flory) Well it will give us an opportunity to hold it up against the checklist that has been constructed for a slightly different purpose but it is what we have to work with now and I think it will allow us to look a little bit more about instances where somebody has moved from part‐time to full‐time throughout the County or shifted

Monroe County Council November 9, 2016 Page 177 of 262 Page 35

County jobs and what kind of acknowledgment of what they put into Monroe County work has been recognized and supported by policy.

(Jones) Well I want to know if those other situations included one where HR had just completely worked the job over.

(McKim) That is a different question than the application of the midpoint hire. I totally support going full time, I want to get this done. But you know, Councilors Cobine and Hawk raised process questions that we are setting a precedent. I think they’re legitimate. We will get hammered by other departments if we don’t follow our own processes.

Jones called the question. Motion to table passed by voice vote.

B. Request to Amend the 2016 Salary Ordinance 1000‐061 County General – Council 11013 Council Assistant

[This action is irrelevant until the prior motion in 11(A) is voted on.]

C. Request for Approval of Additional Appropriation 1000‐061 County General – Council 12781 Hourly $11,000.00 30006 Contratual 10,000.00 Total: $21,000.00

Cobine made a motion to approve the request for additional appropriation. Jones seconded.

(Flory) This is tied in with primarily the WIS study on Sheriff’s Deputies. We got a bill for $8,500 for that study and we need to be able to cover that. Then all the work done on the budget workbooks and adding the different levels of bumps has eaten up a whole lot of additional time so we need to replenish the part‐time hourly fund to cover those expenses. We project this should see us through the end of the year.

After a call for public comment, Stonecipher called roll:

McKim – yes Jones – yes Hawk – yes Spoonmore – yes Yoder – yes Cobine – yes Munson – yes

Motion passed.

Monroe County Council November 9, 2016 Page 178 of 262 Page 36

12. APPROVAL OF MINUTES August 31, 2016 – Budget Hearing September 6, 2016 – Budget Hearing September 13, 2016 – Regular Session September 19, 2016 – Budget Hearing

Cobine made a motion to approve the minutes. Jones seconded.

(Munson) Marilyn Stonecipher is a master of preparing budget minutes.

(McKim) Definitely.

(Jones) She is.

(Munson) Does anybody have any corrections on those minutes?

Motion passed by voice vote.

(Hawk) If any of us find some glaring error, which I’m sure we won’t, but if we do, can we still contact you on that because if we all put our hand on the bible and swore we read every bit of these minutes I think somebody would be fibbing.

(Munson) But it is important that we get them out there to the public.

(Hawk) Absolutely.

(Munson) And let’s hope we do not find some really stupid thing that is a typo. We can correct them in the future so make detailed notes if you find things you’d like to correct.

13. COUNCIL COMMENTS

(Hawk) I want to just say a great big congratulations and thank you to everyone who stepped up to the plate and said they wanted to serve this community, worked so hard, so there were winners and every time you have winners these is a time that you’re going to have a loser, so I have won and I’ve lost and I know it is a lot more fun to win. But I just want you to know that the community appreciates all the work that has gone into campaigns, not just for the ones sitting here with us tonight but for the people at home who worked so hard on their campaigns. It is a part of our democracy that we have an opportunity to go and vote for the person that we believe will best serve the direction that our philosophy is for County Government or State or national. I just wanted to say a special congratulations to those folks who were successful in their opportunity to serve and a great big thank you to those who spent many, many hours, months of their life to do it and weren’t successful this time. There will always be tomorrow. Thank you.

(Spoonmore) I just want to say thank you to the Clerk’s office and all of the employees that worked so hard to pull this off, this was a big election. From my perspective it was very well run and just a terrific job by all involved so thank you so much.

(Munson) I was going to say exactly the same thing as Councilor Spoonmore and I want to give a big shout out to all the people who showed up to serve working at the polls. They made our Election Day possible. Thank you all.

Monroe County Council November 9, 2016 Page 179 of 262 Page 37

(Hawk) It was a smooth as silk.

14. ADJOURNMENT

President Munson adjourned the meeting.

*** *** ***

The Minutes from the Regular Session of the Monroe County Council held on November 9, 2016, were approved on ______, 2016.

Monroe County Council

Aye Nay

______Cheryl Munson, President Cheryl Munson, President

______Ryan Cobine, President Pro Tempore Ryan Cobine, President Pro Tempore

______Shelli Yoder, Member Shelli Yoder, Member

______Eric Spoonmore, Member Eric Spoonmore, Member

______Marty Hawk, Member Marty Hawk, Member

______Lee Jones, Member Lee Jones, Member

______Geoff McKim, Member Geoff McKim, Member

Attest:

______Therese K. Chambers Monroe County Auditor

Monroe County Council November 9, 2016 Page 180 of 262 Page 38

MINUTES MONROE COUNTY COUNCIL COURTHOUSE, NAT U. HILL MEETING ROOM NOVEMBER 22, 2016

Pursuant to proper notice, a Work Session of the Monroe County Council was called to order at 5:30 p.m. on November 22, 2016, at the Monroe County Courthouse, Nat U. Hill Meeting Room, Bloomington, Indiana 47404. The presiding officer was Cheryl Munson, President. A quorum was present, including:

Councilors Present: Cheryl Munson, President Ryan Cobine, President Pro Tempore Lee Jones Marty Hawk Shelli Yoder Eric Spoonmore Geoff McKim

Also Present: Michael Flory, County Council Attorney Therese Chambers, Auditor Marilyn Stonecipher, Deputy Auditor Kim Shell, Council Assistant Lori Robinson, Budget Assistant

1. CALL TO ORDER

The meeting was called to order by President Munson.

2. PROBATION DEPARTMENT

A. Request for Approval of Additional Appropriation 1120‐0273 Juvenile COIT 41003 Equipment $20,000.00

B. Request for Approval of Additional Appropriation 2510‐000 Project Income Grant 40001 Equipment $26,408.94

Cobine made a motion to approve the requests for additional appropriations. Jones seconded.

(Tom Rhodes, Community Corrections Director/Asst. Chief Probation Officer) Both of these are related to moving people around. As you recall, Department of Correction nearly doubled our grant and we hired people and we’ve been shuffling people around; we need to buy furniture so that everyone will have a desk. As part of our moving people around, we discovered we have some furniture that is in really bad shape that we need to replace. Part of this money, the $26,408.94, is actually from our CTP Community Transition Program reimbursement fund from DOC. DOC, when they gave us the money, they really didn’t give us money for equipment and furniture and so using this money that they provided, we transferred it from CTP over to Project

Page 181 of 262 Income, so it is really the DOC money that they reimbursed us. So they’re helping us even though initially they didn’t have that intent. So we appreciate the opportunity to keep growing and trying to be as efficient as we can and use the space that we currently have to the best of our ability.

(Spoonmore) Earlier this fall I was over there and Mr. Hatfield gave me a very nice tour of the Probation and Community Corrections areas and there are definitely some needs so I’m happy to support this.

(Hawk) It is wonderful that we have the money to provide more services. Did the State allow us?

(Rhodes) Yes, I have a signed document from them authorizing the transfer of the funds over for the purpose of capital.

(Hawk) I know you’re always very careful about that and we want to make sure that we don’t do anything that would give us a bad name with them because we really rely on those dollars and I thank you for your help.

(Jones) I’ve generally been a little disturbed by the fact that these kinds of concerns have been really fairly ignored for quite a long time and I’m sure there is a need in a number of places. Most of you may have seen the message from Angie Purdie actually listing all the departments the Commissioners feel have an even greater need for furniture which is why they’re not picking this up. But yes, I will definitely be supportive of this.

(McKim) I support this as well.

(Munson) So today I spoke with the Commissioners and hear about the other departments who have been asking for furniture for quite a while. Maybe then you are first in line to have your furniture needs met with bond funds and that is in the bond for the upcoming year so that’s a number of departments but it does not include probation.

(Hawk) Because he brought the money forward from State dollars that wouldn’t be able to be used to purchase furniture for other departments, so the County Commissioners could say they need desks elsewhere but we couldn’t use this money for that – just to clear that up.

(Munson) Yes, I was talking about the request for an additional appropriation from Juvenile COIT; I wasn’t talking about the grant. So there’s two sources of funding for furniture; one is the grant and the other is from Juvenile COIT.

(Hawk) Which also could not be used for other departments.

(Munson) Absolutely.

(McKim) This essentially alleviates the need for the Commissioners to fund furniture for Probation and therefore kind of opens up more funding for other departments.

(Hawk) Right.

(Rhodes) We do our best to take care of ourselves.

(Munson) That is a smart course, I believe. Luckily you have grant funds that will let you do that.

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After a call for public comment, Stonecipher called roll:

McKim – yes Cobine – yes Hawk – yes Jones – yes Spoonmore – yes Munson – yes

Motion passed.

3. AVIATION DEPARTMENT Discussion of the Purchase of Land Adjacent to the Airport

(Bruce Payton, Airport Director) Thank you for allowing us time to talk about this. I will give you about 45 seconds of history. In the year 2000, our airport had received 2.1 million federal dollars to purchase land. This parcel of land that we’re talking about this evening, the landowner at that time came to us and said his price was going to be firm at $40,000 per acre. That was a pretty steep price when we were purchasing the other land at roughly $7,000 per acre. He was not going to come off of that so we chose to spend that money elsewhere and buy to the west of the airport. And this was with federal money because we were getting land locked, we’d gotten some congressional money.

So you fast forward to about 2008 and this gentleman’s estate had sold the land at auction for $8,000. That was offered to us at that time at roughly $9,000 per acre. I wrote a letter to the Commissioners and talked to them about that and the importance of this land because in that interim time period, the highway had been made into a four lane and so that increased the value of this property and it increased the utility. Opportunity is only good at the time if you have the money and it didn’t seem to be the right time and the Commissioners declined to move forward.

So here we are fast forward ten years and this property is once again being offered to the airport and we’ve all discussed about the value of this because it will be tied four‐lane access to I‐69. The utilities in this area are all in place so that makes it very important. The other thing is that if a private developer were to come in and take this piece of land and purchase it and want to tie into the airport, that is impossible to do so. But if the airport owns it, we could invite any company to come in, especially corporate flight departments, businesses that we attract in the future. So we’ve been talking with the Commissioners about this and they seem to have that interest and I’ll just move it on to Mr. Cockerill here.

(Jeff Cockerill, County Attorney) I guess we, through the Commissioners and through the seller, we’ve been talking about this property for quite some time, probably six to eight months. Basically when we looked at it we got two appraisals on it and the average of those two appraisals is just under $1.2 million. So the Commissioners were kind of looking at funding options for this. One of the things that was important to the Commissioners is to allow the property itself, upon development, to be able to help pay and that the airport itself would help pay for the purchase of the land. So in talking to our financial advisor and others the mechanism that seemed the best way to handle the issues that way was to do a bond anticipation note which can last up to five years and then it would turn into a bond or there would be an opportunity to refinance it in a different way depending on how it would develop. You would borrow the money now, the Airport Board would make interest‐only payments for five years. They would have the surety that unless another agreement was put into place and they were paid off that there would be a bond associated with that parcel. So that is to keep the interest rates down and give the lender some surety that mechanism seems to be the one that fits – we can purchase the property and give the airport an opportunity to develop the property and that could then help pay

Monroe County Council November 22, 2016 Page 183 of 262 Page 3 for the purchase of the property while still maintaining the ability to get fairly good interest rates. The Aviation Board has seen this and they are comfortable with making the interest payments for the five‐year period and then working with everyone to make sure that if it has developed that property can then be viewed as to look at different ways to finance it at that time if it were to develop.

(Munson) Thank you. I think this is our opportunity just to weigh in. I’ve heard about this for a while and I’m excited about it. I think it is an opportunity we wouldn’t want to pass up but that is just my thinking.

(Jones) I’m a little curious about what other methods of financing there are.

(Cockerill) You’re aware of bonding and that is always an option for these kind of deals. The other one we looked at bonding and then seeing if revenues, you know, there was a thought at one point of maybe looking at the tax rate associated with the airport and see if that could be somehow changed to be able to make financing payments. The seller in this case he offered to basically finance the property; we would pay a percentage down and then an interest rate over the course of a number of years. That interest rate was higher than what we would expect to get on a bond anticipation note or any kind of bonding, probably two to two‐and‐a‐half times higher. We think this would come in between 2% and 2.5% and they were offering 5%. So those were the other methods that we looked at for this property.

(McKim) So first of all just to remind everybody if we were to raise the airport’s property tax levy then we would have to then lower one of the others under the frozen levy so I don’t think that is a particularly good option. I like the idea of the five‐year BAN. Mr. Payton we were talking in the hall and you were giving me some of the numbers: what the annual payment would be, how much revenue you’d make off of farming the land in the interim and that sort of thing. Do you want to share that with the Council?

(Payton) We’re anticipating around $25,000 per year as what the interest would be. The airport, of course, would take the revenue from that farmland and what it looks like it is going to be is between $8,000 and $10,000 per year just farming that. So we could supplement that from our Airport Construction Fund, the fund that we’ve set aside for just these types of things. We could take a portion of that, the Board is willing to do that, for that five‐year period and pay that $25,000 annual interest rate. That would put us five years, it will also give me opportunity to work with the Federal Aviation Administration. We have several hurdles that we have to go with there. We already have this listed as future developable area so we anticipated this and we are a step ahead there. We still would have to get environmental clearances and then I would also start putting some of the airport budget money as I can over a year or so and show some potential development ideas. It gives us a five‐year window to attract someone to come in that might want to develop that area and tie in, whether it be a business associated with Crane or a business associated with perhaps the General Electric building or whatever company might come in. We now have an area that is extremely valuable, it is very easily accessible with I‐69. It seems to be the most marketable piece of land we would have. Had we had this available to us in 2000 at a price we could have afforded, this would be the area that we would have been focusing on developing the last ten years instead of the southwest development. I wish things could have happened differently but this is how it came down.

(Munson) I have a question about the property and the connectivity to the highway and to the road to the airport. It looks like there are small lots, maybe residences, along both the highway and Kirby Road.

(Payton) Yes ma’am, there are actually two connectors. One connects into Kirby Road and it is quite a sizeable width. I believe it is about a 50 plus foot easement in that area. The second connects onto Whitehall Pike. I wish they were better marked on my map but they are really not. But both are very close. Actually, the one that goes to the north to Whitehall Pike, you can get a really good idea with the lighter shade. At an equal

Monroe County Council November 22, 2016 Page 184 of 262 Page 4 distance coming down the right side of that parcel of land, it connects just like that into Kirby Road; so very, very close to Highway 48 which is four lane to I‐69.

(Hawk) Over here is Kirby, so where is the connection with Kirby? I can see where the connection would be up here to Whitehall.

(Payton) On my map, you see a couple of little black splotches, I’m not sure whether that is ink, but the two little dark splotches about two driveways to the south off of Highway 48.

(Hawk) Okay, so it is all the way up here where the connection is to Kirby. Is this in the flood plain at all?

(Payton) No it is not.

(Hawk) Do you anticipate problems with the neighbors here, that they will not be happy with what we’re doing?

(Payton) The land is already zoned – half of it as Light Industrial and half as Airport.

(Hawk) So they have to know that something is going there at some point in time. Hopefully someone told them there was an airport there before they bought a house.

(Payton) We actually brought that before the Plan Commission mid‐2004 or 2005 I believe is when it was changed.

(Hawk) The $25,000 is a yearly interest payment and you’re going to take that out of the Construction Fund.

(Payton) We’ll take a portion of it from the Construction Fund and a portion of it from our revenue.

(McKim) Aviation General.

(Payton) Yes it is Aviation General. And I’ll remind you with the hangar rents that we’ve increased over the past year, the timing of that couldn’t have been better.

(Hawk) So you’re not anticipating that you’re going to need a larger portion of our frozen levy.

(Payton) At this point, no. I’m hoping this gives us a five‐year window to attract someone to come in that we can develop it.

(Hawk) Otherwise we’d have to figure out how we’re going to cover the $25,000. In other words you’re saying a part of that would come out of the Construction Fund; and hopefully as that fund is built up, that will cover it.

(Cockerill) When I met with the Board of Aviation, they committed that they would fund the interest payments for those five years. That was not a question, we talked about that and they committed to it.

(Hawk) That’s awesome.

(Munson) So next steps for County Government?

(Cockerill) I think the next step would be to start the process of getting the bond anticipation note. It is very similar, if not the same, as the process to getting a bond. There probably is time to get advertisements out

Monroe County Council November 22, 2016 Page 185 of 262 Page 5

[before your December meeting]. If you are comfortable with that, we will go ahead and do that if possible. If not, we will put it on your January agenda. Let me know if December is too quick.

(Munson) That is December 13th so I think you will have time for advertising. Is that correct, Kim?

(Shell) I have to have it tomorrow.

(Cockerill) So it may very well be January.

(Hawk) Well the sooner the better because the interest rates are supposed to go up a bit.

(Cockerill) We will do our best to get it put together for tomorrow, but if not it will be January.

(Munson) Okay, very good. Thank you for telling us about this.

(Hawk) This would be a part of our overall allowable amount of debt, is that correct?

(Cockerill) Correct.

(McKim) Would we be pledging the full faith and credit of Monroe County Government here?

(Cockerill) Yes.

(McKim) So that would buy us, you said interest rate you were thinking between 2 and 2.5 or better than that?

(Cockerill) Yes, between two and two‐and‐a‐half is where we anticipate it coming out at.

(McKim) And is that higher than the General Obligation Bond because it is interest only?

(Cockerill) The big reason it is higher is higher is because it is five years and not two; the shorter the term, generally, the lower the interest rate. And interest only I think may play a little bit of role in that but primarily it is the length of the commitment.

(McKim) We got less than 1.5% for the two new GO bonds.

(Cockerill) And it could come in that way but I think you would anticipate it being higher because it is five years instead of one or two.

(Hawk) It has been a while since we’ve done one of these tax anticipation bonds. We don’t lock in the interest rate five years from now do we? I mean if you pay the interest and then five years from now you can pay the going rate? Is that the way it works?

(Cockerill) I think we would try to lock it in right now if we could.

(Hawk) Oh, you think we can?

(Cockerill) I believe….

(McKim) For the bond itself?

Monroe County Council November 22, 2016 Page 186 of 262 Page 6

(Cockerill) I think we’ll try. I’ll talk to the bond counsel on that but I mean that was kind of….

(Munson) That would be good.

(Hawk) I mean that would be wonderful. I thought what we could lock in would be the interest rate that we would be paying over the five years. But I don’t think on these type of things that you can lock in the interest rate that you’re going to pay at the end of five years to pay it off.

(Cockerill) Well I would certainly have that question answered to you before you guys would vote on it.

(Payton) In that interim time period, I’ve had the opportunity to show a couple of you this piece of land and how it ties in. I would welcome any time to come out; I’d be happy to take you up any time day or night and show you the land and how we see it in the future.

(Hawk) When this is done, do we have the opportunity to pay it off early at any time without penalty?

(Cockerill) I will check but I would assume what you would do is then it is a bond anticipation note and then I think at any time in that five years you could form it into a bond and pay it.

(Hawk) That’s my question, because if we can’t lock in the interest for five years now and we see the interest rate starting to jump, we might want to take a different tactic.

(Cockerill) Okay.

(Munson) So when you come back to the Council at our December or January meeting would you please submit this air photo or one showing the entrance and exits?

(Payton) Yes ma’am, we will have much better maps for you. In fact, I think we have copies today of a better map from Mr. Ellis, who has listed this, and we can provide them to you.

(Munson) Good. Then we can project it for the public so that they can see.

(Payton) Yes ma’am.

(Munson) Well if there’s nothing else, I would just say thank you.

(Payton) Thank you so much, I wish you a very Happy Thanksgiving, all of you.

(Munson) Same to you.

4. SHERIFF’S DEPARTMENT [Pulled from Agenda by Sheriff] Discussion of Commissary – Wellness/Fitness Program

5. DISCUSSION OF CLERK’S SALARY AND SUPPLEMENTAL AMOUNT

(Munson) The council, after a recent discussion to raise the Auditor’s salary to a level equal to that of the County Clerk, took into consideration the supplement received by the Clerk for service on the Election Board. The Clerk has asked that we consider changing the method of compensating her for service on the Election Board by changing the amount of the supplement and adding that to her salary. This is something that the Council can do at our December meeting but we thought it would be good to have a discussion about this. This

Monroe County Council November 22, 2016 Page 187 of 262 Page 7 is not more or less money from any particular fund, it is simply making the compensation all salary rather than supplement. The Clerk is here with us tonight and I’d like to ask her to come up in case we have questions for her.

(Nicole Browne, County Clerk) Good evening.

(Munson) So do you have anything you want to tell us right away or shall we start with comments or questions.

(Browne) I’m happy to be here, thank you for inviting me to the table. I look forward to the discussion and am open to questions or concerns you might have.

(Jones) I really think it is a little unfair the way the Deputies’ salaries have been tied to the head’s salary because it means that they don’t get the raises that an awful lot of people do. So I do think that by making this salaried, it does help with the Deputy’s salary somewhat.

(McKim) My comment was going to be actually it does cost us a little bit more because if we make it all salary and maintain the 75% rule, which I’m not in favor of maintaining, but it would give the Chief Deputy a little bit more money. But overall I’m entirely in favor of this change, I think it makes perfect sense.

(Spoonmore) I’m also in favor of it. It just provides more consistency across the board and I think that is what we need.

(Hawk) It is paid out of a different budget, correct?

(Munson) Yes, it is.

(Hawk) So then we would have to split it or something of the sort, I don’t think we would want to take it out of the General Fund budget.

(McKim) It kind of doesn’t matter because we don’t have a separate tax rate for that Election Fund, we’re transferring money into it anyway.

(Hawk) And every time we split those salaries then it gets so confusing as to [whether] we have everything covered.

(McKim) Yes.

(Hawk) Then also what about the PERF? The PERF is not covered on a supplement but it would be covered on the salary. So it is not much money at all to speak of but I just think we have to think about that when you’re looking at the numbers. So we should look at what the numbers actually are. What it is the way it is now and then the entire cost of changing it over. I don’t think it is going to be an amount to be a problem but that is something we should be looking at exactly, the dollar amount. Which we would have to do anyway if we’re going to change the Salary Ordinance.

(Munson) I’m in favor of this too and I’d like us tonight to try and give some guidance in drawing up the December meeting proposal. Do we want to take this all out of the General Fund or do we want to split the compensation between two funds?

(Cobine) I think we should take it out of the General Fund for simplicity and elegance and I’d like to make a prediction that this will cost about $3,520.

Monroe County Council November 22, 2016 Page 188 of 262 Page 8

(Munson) What is the amount of the supplement?

(Cobine) That is $3,200 and 75% of that is $2,400. I might be too high, I was thinking of fringe rather than PERF so I’m probably off.

(Munson) Yes, we have to do the fringe and all benefits.

(McKim) But of course remember the fringe is just paying ourselves so that is not really increasing the cost of anything.

(Hawk) Now this is for the Election Board, correct? Is this paid now so much per meeting?

(Browne) It is paid quarterly.

(Hawk) But is it tied to how many meetings like the Plan Commission is or not?

(Browne) The Election Board meets once per month and then more often the month of the election because we have to reconcile provisional ballots and we elect to have additional meetings. So it is not per meeting, it is quarterly.

(Hawk) So if you had ten meetings or three meetings it is still the same dollar amount.

(Browne) Correct.

(McKim) I also support taking it out of the General Fund. I think given that the Election Board Fund is just paid out of cash through transfers there is really no reason to…. And being on the Election Board is just part of the Clerk’s job. It is not a supplement, it is not an extra thing that you have the option of doing or not doing.

(Browne) That is exactly right.

(McKim) It is part of the Clerk’s statutory duties.

(Hawk) We’re not required to pay a penny for a Clerk to be on there. That is part of the assigned duties.

(McKim) Yes.

(Munson) So at some point somebody on the Council decided that this should be done because the Clerk works very hard.

(Hawk) Right, we just have to make sure that future Councils recognize that we adjusted it and moved it back or some Clerk down the way will say [that they] should get more.

(Munson) Because a Clerk in some other county has a supplement and they think it is a really good idea so we will just have to leave it to history to see that they pay attention.

(Flory) We can make it a footnote in the Salary Ordinance too.

(Munson) The notes in our Salary Ordinance are going to be a magnum opus but right now they are our way of keeping track of things.

Monroe County Council November 22, 2016 Page 189 of 262 Page 9

(Spoonmore) So does this line up exactly with the Auditor’s compensation now?

(Munson) Yes because the additional funding went to salary not to a supplement.

(Spoonmore) Might it be something we’d want to consider just tying the Clerk’s and Auditor’s salaries together just to avoid the type of scenario that you were talking about where a potential supplement might come up?

(Hawk) The Clerk and the Auditor traditionally made the same amount of money and the Treasurer and the Recorder made less because I think clearly the job of the Clerk has so much more responsibility as well as the Auditor’s position. Then those four Elected Officials came to the Council and said, look we just keep switching back and forth, at first I’m the Clerk and then I’m the Recorder and it would just be better if everybody could just get paid the same and that, as I said, I think that was a mistake for us to do that because then it put everybody on the same level playing field and I think we all know that two of those jobs are a lot more work intensive than the other two. They are all needed and all have to happen but two are just harder jobs.

(Munson) Well if we have everything we need I think we’re in general agreement to move forward with this and to have it all come from the General Fund. So we will be all ready for our December meeting and that is when we will do it.

(Browne) Thank you.

(Munson) Thank you.

(Hawk) While you are here may I say that I think the election process just worked so smooth. That early voting was smooth as silk.

(Browne) I genuinely appreciate that. We worked really hard and planned and I’ve got an incredible team, I know how lucky I am.

(Hawk) I normally don’t vote early, I’m not a fan of early voting but I thought [I would] just see how this was working and it was just smooth as silk and I think the fact that it was not moved around in all these different places throughout the county where people had to rework the equipment and try to get the training for each spot was part of the reason why it worked so smooth because you could use the same people and everything staying in the same place and people know where it is and the parking is there. It just worked out really well.

(Browne) Thank you for your feedback.

(Hawk) I’ve been hearing that from many people so it is appreciated.

(Browne) So have I and it is a wonderful opportunity to thank the number of people. We paid over 300 people during election season and on Election Day and so it is a wonderful opportunity to thank them. We could not have done this without them. I appreciate your feedback.

Monroe County Council November 22, 2016 Page 190 of 262 Page 10

6. DISCUSSON OF CHIEF DEPUTY SALARIES

A. Assessor, Auditor, Clerk, Recorder and Treasurer Departments The proposal is to consider equating those positions to PAT V – 35 hrs – 8‐year level

B. Coroner and Surveyor Department The proposal is to consider equating those positions to COMOT 1 – 35 hrs – 1‐year level

(Munson) This was something we jumped into right away thinking about the importance of their compensation and how we’ve neglected them over the years because of the structure of their salaries being set at 75% of the Elected Official. The Council has a Salary Work Group which tackled the question of the best way to compensate Chief Deputies and we had information prepared during the budget period and we had several discussions about this but it was too hard to deal with this while we were tackling the budget. So the work of the Chief Deputies was compared to the work of the various positions in our salary grid. The idea was that some of the Chief Deputies compared best to a PAT V, others compared to a PAT I and another compared to a COMOT I. You will see the resulting discussion on the second page of the handout and this is pegging these Chief Deputies to these particular positions.

If you look at the handout at the 2017 salary comparison you will see how much it has changed in terms of what these Chief Deputies would make based on that comparison. For example, an Assessor was pegged at PAT V, is that correct?

(Cobine) I think this was probably included accidentally. I recognize this, it is a sheet that I made and it is actually not finished. I had come up with a chart of different cost scenarios for the budget session which I thihnk we might have looked at because it had different levels of the sort of COLA that we used that had like .5%, .75%, and 1% and then it looked at comparing that to some different pegging levels and also looking at an 85% tie to Elected Officials instead of the 75%. So the information at the top is correct I believe but it doesn’t really tell us anything we don’t already know, quite frankly. The stuff at the bottom is not complete. It might be useful in the future but not right now.

(Munson) The first page has a salary summary for Chief Deputies.

(McKim) Although I already see an issue with the proposed methodology in that it would essentially cut the salary of the Chief Deputy Clerk and Chief Deputy Auditor because this methodology assumes a flat amount for each of the five Chief Deputies.

(Munson) But that’s what is different on the second page.

(Cobine) The basic idea, which I don’t know if we actually have good numbers for this or not given what we’ve just heard but when President Munson was talking about comparing a Chief Deputy position to a particular classification level, that really refers only to the salary not the job responsibilities or description or anything like that and the rule of thumb, my understanding, that came up with this chart, I think but now I’m a little unsure, was that the rule was look for the next closest salary that doesn’t cut the person’s salary that is part of the classification scheme and just sort of peg it to that and let it grow over time as that salary would. That was sort of to see what it might look like, how much it might cost, and if it would work. That is the basic way this chart supposedly was generated although if some are being cut that may have been not followed for some reason.

(McKim) No, I think those numbers were generated before that decision was made.

(Cobine) Oh, this hasn’t been updated to use the 2017 salary levels.

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(McKim) It has been updated but the column labeled Proposed 2017 Increase has not.

(Flory) This is a work session so we’re just getting certain basic policy ideas out in front of you and if you buy into those, they can be carried over to looking at grids and finding a position on a grid that fits with any kind of a change to a salary that occurs this year or in the future.

(McKim) The first question is: Does the methodology of simply picking a classification and then letting the salary float with that classification make sense? Then the second question is: If you like that methodology, then what is the right classification to use? But you have to first buy into the concept before the specific numbers even matter.

(Flory) With the main purpose of that move to be getting away from a percentage of somebody else’s salary to determine what the Chief Deputy’s salary is.

(Cobine) To be real clear about that, assuming that we always follow our rule of whenever there is a cost‐of‐ living increase one year it is a percentage amount and the next year it is a flat amount, in the years that it is a flat amount, those are the years that relative to everybody else the Chief Deputies fall behind a little bit because they can’t actually be paid that flat amount because it would increase them a little beyond 75% of the Elected Officials salary. So that thing that sort of every other year they don’t get quite as much as everybody else would given the same salary level is what we’re trying to address in part by doing this.

(Flory) Wouldn’t that carry through whether you increased the Chief’s salary by a flat amount or a percentage amount?

(McKim) No because let’s say we give $1,000, the Chief Deputy gets $750. If instead they were just tied to a PAT V or PAT III or whatever, then they would get the full $1,000.

(Munson) And that is what we were talking about in our meetings trying to find a way to peg them to a particular salary.

(McKim) Plus the 75% seemed kind of low compared to other peer counties.

(Hawk) Oh, I thought I saw a report where several were doing the 75% and I wondered at the time who started that. Did somebody see that and then we all thought that is what it had to be?

(McKim) Yes, I’d love to know where that 75% number even comes from. I’ve never liked it because it has always seemed just plucked out of the air.

(Hawk) I bet it was something where some other county was doing it and maybe we should do that because remember that I believe was even before we had the classification system. When I first came, there was no classification system; you just paid somebody whatever we thought.

(McKim) Right, whoever makes the best argument.

(Hawk) Yes, right. So it was always up to the department head to come and push and if you had a department head who said well we know you’re tight on money and we just won’t ask for a raise, then those departments got way behind. But if you change it and tried to tie it to the classification system, right now there is no overtime or comp time. If you’re the Chief Deputy, if you put in a lot of extra hours as the Chief Deputy does in

Monroe County Council November 22, 2016 Page 192 of 262 Page 12 the Auditor’s office, they know that going in before they accept that job. But if you say now we’re going to tie it to this classification system I tell you we’re going to be owing a lot of overtime for that Auditor’s staff.

(McKim) The Chief Deputy is inherently exempt.

(Munson) All the salaries would be in the exempt.

(Hawk) Why would it be exempt?

(Munson) Because of the duties and the salary level.

(Cobine) Technically they would still be SOs but this is a way of paying them.

(Hawk) So you’re going to call them SOs but you’re just going to change the salary.

(McKim) Chief Deputies are exempt, I included a page in the packet from the Personnel Policy Handbook that also quotes the FLSA guidance. I’d like to confirm with our attorney, Chief Deputies are FLSA exempt.

(Flory) Yes.

(McKim) Regardless of how much they’re paid or how many hours they work.

(Hawk) Okay, so it would not matter then. If we leave all of the Elected Officials’ salaries the same, then the Chief Deputy in the Auditor’s office is not going to make more than the Chief Deputy in the Treasurer’s office or the Recorder’s office and yet this Chief Deputy, it appears, is going to be someone who has a CPA and whatever. Are we going to have job descriptions so that we can see – and the Elected Official decides what they want the Chief Deputy to be doing so that job description could change when you have a change…. Even if the Elected Official says I want you to do ‘x’, like the Auditor’s office they may say I want you to be over the property side, well then if later they said, no I want you to be over the financial side, it would be up to the Elected Official to switch it back and forth so we’re saying it matters not what their job description is, they will still get paid the same amount.

(Flory) Well that’s the way it is right now.

(Hawk) I’m asking. It may be the same way it is now but it is not tied right now to a PAT V or anything where those things are tied to a job description. Do you see what I’m saying?

(Flory) I do.

(Hawk) Right now there is no job description and it is not necessary, it doesn’t have to be because they get paid ‘x’.

(Flory) It is somewhat artificial to say they’re tied to a PAT V or a COMOT IV because that makes us automatically think they’re tied to the job duties of that classification.

(Munson) But they’re not.

(Flory) But right now a Chief Deputy in the Clerk’s office earns $42,984, and that is 75% of what the Clerk’s salary was for 2016. So in looking at this we simply [looked] at the grid that has the breakdown of all the classifications and the bumps and all that information and what salary is closest to $42,984 and that happened

Monroe County Council November 22, 2016 Page 193 of 262 Page 13 to be in a PAT point on the grid. So it is not like you’re doing PAT work or anything else, it is just that you’re closest to that but a little bit more than $42,984 because the point is not to cut their salaries. So it is just saying here is an amount that is close to it and we’re just going to say somewhat artificially your salary for these various Chief Deputies of these Elected Officials will be pegged to the PAT V salary in the future so in the future that salary, if it gets a $1,000 raise or whatever that will just carry through automatically, it won’t be a percentage of whatever flat raise is given out.

(Hawk) So what we’re saying here though is that we had arranged for the Chief Deputy in the Auditor’s office to be making a bit more because we had included that the Auditor would make more but now we’ve adjusted that and make the Clerk make more and the Chief Deputy there would make more. So the increase for those two positions is $2,741 for next year. But if we say they’re all going to be adjusted to $45,351 then it looks like it is coming down from the $45,725.

(McKim) Yeah, I don’t think we’d want to do that. No this is just a concept and clearly the specifics don’t work for these two examples of salaries that we’ve raised.

(Flory) It is a work session and something happened that makes that basic concept not applicable but we spelled out the basic concept that your salary isn’t to be cut and it is somehow to be tied with your E.O.’s salary but not as a percentagewise so it can be moved up at any point in time.

(Hawk) The example was that it would be something that would be tied to a PAT V eight‐year level.

(Flory) Simply because that was the closest number that wasn’t resulting in a cut in salary on the grid.

(Hawk) Okay because what I was looking at was alright we have some Chief Deputies who have been around for quite a while so the eight‐year would work perhaps but we’re going to have two brand new ones next year and then would they start at the eight‐year? Or that just doesn’t matter because you just picked [what looked] like a good number?

(Flory) I would say it doesn’t matter because if we were making no change at all and sticking with 75% of somebody else’s salary, if you are a new Chief Deputy coming in next year, we don’t have the concept of beginning increments and bumps for Chief Deputies is the situation.

(Hawk) That’s probably one of the reasons why we thought 75% was a good way to go about doing it because otherwise it looks as if we’re saying we’re going to pretend they’ve been here for eight years; some have been, some have not been.

(McKim) Another alternative would just be to simply – they do have job descriptions. The Chief Deputies do have job descriptions. We could just run them through the classification process. But they are regular County employees. They are not like Elected Officials, they have to work a full‐time work week to be able to get benefits and to be able to be considered a full‐time employee. Maybe just get them a regular classification and then they are eligible for the same bumps that other County employees get.

(Cobine) This is something that going into the budget sessions I kind of put together a simple proposal along these lines saying here’s one way we could do it. So the trade offs involved in that – what we’ve been discussing so far essentially is a matter of trying to keep a system in place that is kind of automatic, there’s an automatic way of determining what a Chief Deputies salary is which is what we have now. So the proposal we have been discussing is one that keeps that feature, the automatic‐ness of it but addresses sort of a minor – over time it could be more than minor – but from one year to the next it is a fairly‐minor discrepancy in the way that pay is allocated. The proposal we’ve been discussing so far would eliminate that. But it doesn’t really change

Monroe County Council November 22, 2016 Page 194 of 262 Page 14 fundamentally how we are assigning, we’re just saying we want it to be this thing and we want an auto‐matic way that will change over time with other salaries so it is sort of fair relative to everybody overall.

This other possibility would have the benefit, I suppose, of being closer to the truth so to speak of what is actually happening in that every time a new Chief Deputy came in they would sort of inherit the position description that the previous Chief Deputy had and the department head if they wanted to change that position description would need to work with HR to write a new one, they’d need to take that to PAC, we might need to send that off….

(McKim) Which has always been our policy though that the first year of an Elected Official, that’s when they present any reorganization.

(Cobine) …we might need to send that off to WIS if it seems substantial enough to warrant a potential reclassification and if it was a reclassification it would come before the Council anyway because we would have to approve the change in the position but we also might then need to approve a change in pay as well which could go up or down depending on what they did. I know that Nancy Panzarella, for example, is in favor of that particular scheme because I think that she, and I can’t directly speak for her but my feeling is that she is in favor of that because it makes the way that Chief Deputies are treated as employees just like every other employee and that makes sense to her. Whereas the way they’ve been treated is that they’re sort of a political appoint‐ ment and they kind of occupy this sort of in‐between zone. So they are employees but they’re also this other thing, right. So those are sort of the trade‐offs there. There is a little bit more work involved. It might be a little bit more expensive because of having reclassifications and things like that, a little bit more time. On the whole I think that is probably a marginal cost and it really comes down to a matter of [if we] think that would be a better scheme for essentially assigning how Chief Deputy pay is made. There might be other benefits that don’t have to do with pay directly in like each new Elected Official that brings in their own Chief Deputy would have to go through this process right off the bat and that is not necessary a bad thing, right? They would sort of become acquainted with the PAC process particularly if they wanted to change the duties of their Chief Deputy.

(Hawk) We have to all recognize that this is a political appointment. Now let us hope that it is also someone who is going to be working their tail end off for County Government because most of them do, but they would not have to. There could be a very big difference between if you’re over the entire property side [in the Auditor’s office] that is a huge responsibility; if you are over the entire financial side, huge responsibility. But there could be a Chief Deputy brought in there, I’m not saying that would be the case this time because it is going to be a CPA but it could be somebody without any kind of degree or knowledge about anything in there but they would still get – then we’d have to do another job description and so therefore the Chief Deputy could accept the job not knowing how much it would pay?

(Munson) I think those are good questions. I think what we’re looking at here is we have an arbitrary system right now at 75%, we think it would be better to move to another arbitrary system pegged to our salary grid and positions, not that the job descriptions for PAT or COMOT would fit with the Chief Deputy but at least it would be close in the salary grid to what they are presently being paid and this second arbitrary approach would allow the Chief Deputies to receive raises that are consistent with what other employees are receiving. Or we completely switch from being arbitrary to treating Chief Deputies as employees, classifying their jobs, and then trying to figure out how to deal with reorganization of elected offices. It is very challenging.

(McKim) And I agree with Councilor Cobine that that is probably slightly more costly and more complicated but probably a better reflection of the truth or accuracy. So I’m kind of backing away from moving from one arbitrary system to another arbitrary system.

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(Hawk) I’m not saying it was appropriate but there have been times that the Council said that all the employees were going to get a raise and the Elected Officials weren’t. So then you could have the Elected Official get no raise and their Chief Deputy, the political appointment, and they wouldn’t have had that job if the [Elected Official] hadn’t given it to them, then they get a raise.

(McKim) Well we haven’t done that as long as I’ve been on the Council. It’s been years.

(Hawk) Yeah it was like oh let’s be nice, let’s give the money to the employees and then the Elected Officials just kept getting further and further behind and when they did that then also the Chief Deputies got behind. Then we did a major rehaul and everybody then started making more money.

(McKim) Then, of course, another option is just to continue the arbitrariness but just up the percentage to 85% and say the additional money compensates for the fact that on the off years you get a little bit less than everybody else.

(Munson) And the percentage could change in six years or eight years when it is our off again.

(Hawk) If you change that would you then remove the longevity? Because not every Chief Deputy has the same amount of longevity. I’m not saying I’m in favor of any of this or any portion of it, I’m just throwing out questions.

(McKim) I wouldn’t remove longevity and as you know I support adding it back to the Elected Officials.

(Hawk) Right, but I’m saying if you didn’t do that. That was my idea, don’t let him take credit for that, to give it back to the Elected Officials. But I would say that if you’re going to bump it up at some point in time you’re going to have the Chief Deputy making more than the Elected Official.

(Cobine) That’s only if the scenario that you were talking about happens, right? Where no raises are given to Elected Officials.

(Hawk) And literally that has happened.

(Cobine) Well there are many things that could happen.

(McKim) I would certainly not support a raise that specifically excluded Elected Officials.

(Cobine) I’m a little bit on the fence about this because it seems like both approaches have their advantages and disadvantages. One thing that has occurred to me, and this is highly theoretical, I don’t know if this would ever happen but it could happen in the vein of what are some weird things that could happen that we might not want, and that is that if let’s say three, six or nine years down the road something happens in the marketplace such that there is one category of position that breaks free and floats up higher, or lower for that matter, than the rest of them. That could happen if you have all these like maybe one classification for some reason is more highly valued over time, tend to get more compensation if we’re going to review salaries every three years, WIS comes back and says [that we are] way out of whack with [our] PATs or something, they’ve gone up or down relative to everybody else. If something like that were to happen then the fact that there is some Chief Deputy that is tied to one of these salaries, that one salary is now also out of whack because it was, again, kind of arbitrarily pegged to this, it all kind of made sense when everything was moving together, but if that situation or circumstance were to change over time it wouldn’t really make any sense anymore and would we want them to keep going up or down relative to everybody else which sort of I guess is a complicated argument of saying we should really look at the position descriptions and assign it based on that which, again, I’m a little bit

Monroe County Council November 22, 2016 Page 196 of 262 Page 16 ambivalent about, I don’t know how likely that is to happen. But that is one consequence of having an auto‐ matic system. It has some benefits but if the rule that determines where those things are starts doing things you don’t expect, you might end up with odd discrepancies in Chief Deputies that you didn’t want over time.

(Jones) It seems to me that the reason we’re having this discussion is because it has come to our attention that the current system isn’t exactly fair. I would like to think that any future Councils who became aware of the fact that something had happened with the new arbitrary system that made it not terribly fair that the Council would, once again, reconsider and see what could be done at that time.

(Munson) So we did have a comparison of Chief Deputies across counties, did we not?

(McKim) I believe Megan did.

(Munson) So we have multiple alternatives: pegged to the WIS classification; job description within the WIS classification; increase the percentage using the same structure we have now but knowing that future Councils can also take that step if they think things are not being fair; and the other one is the do nothing alternative but I don’t think we’d be talking about this tonight if that was really viable for us.

(McKim) That is a good summary of the options. Let’s just lay them out and figure out what their costs, advantages and disadvantages are.

Several of them have been brought up here.

(Hawk) And if you do the job description you will have desk audits to see if they were actually doing what their job description said. Would some of them require a certain degree or amount of education? Do most PAT Vs have degree requirements?

(McKim) That is a fair consideration.

(Hawk) All of this might sound real easy [but] remember how quickly we got into trouble when we said let’s just call everybody a supervisor and so they were running around making everybody a supervisor, we like to have never got rid of that.

(McKim) In fairness I don’t think anybody is claiming that this is easy. I think everybody has been struggling over this for a long time. I don’t think anything related to compensation is easy. It is whack‐a‐mole, anything you poke something else pokes out.

(Hawk) Without sounding like you’re being negative, it is important to think about everything that might be questionable and then we question it before we get into it rather than after. We’ll still miss something.

(Flory) Can I ask for clarification when you feel like you might be taking some action? Because I would suggest if you feel that there is a certain unfairness with the salary right now with 75% being too low, at a minimum you could raise that to 85% of what the salary is going to be to give you maybe some breathing room as you work to other alternatives in the future.

(Cobine) It is not that 75% per se is too low. It may be, I don’t have an opinion about that I guess. But it is the issue that that way of determining what somebody gets over time isn’t fair.

(Jones) If we were to do that wouldn’t we risk the possibility that once we adopted another method the salary could go lower?

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(McKim) I think we ought to proceed to analyze these different paths in a more clear manner the way that Councilor Munson has articulated the alternatives.

(Munson) So I think you’re saying kick this back to the Salary Committee to put together some more succinct descriptions of the alternatives and their pros and cons.

(McKim) It doesn’t necessarily have to be in the committee but somebody has to write this up, Megan can help with the numbers.

(Hawk) Why take up time to sit and talk to each other about what you’ve already talked about just have Megan put down the alternatives we’ve discussed and then somebody has to pick A, B or C. The Salary Ordinance, since we’re talking about the Chief Deputy, does not have to be done before year end; it can be done next year. If we were talking about the salaries for the Elected Officials we’d need to be all over getting it fixed. Also, we’ve adjusted the Auditor and the Clerk and did we determine that because the Assessor does get the additional dollars set out by the State then that all evens out for those three? I don’t recall what the dollar amounts were.

(Munson) I don’t have the dollar amounts in front of me.

(Cobine) We haven’t really considered that. It is a slightly different situation than if you’re comparing the Auditor and the Auditor’s Chief Deputy to the Clerk and the Clerk’s Chief Deputy and trying to keep them in parity. What we suggested we will do in December of removing the supplement and adding that to the base pay of the Clerk has the effect of making the Clerk’s Chief Deputy on par with the Auditor’s Chief Deputy. With the Assessor, if my understanding is correct, the Assessor and Assessor’s Chief Deputy both receive these State‐ mandated additional pays because they have certain levels of certification so it is not quite the same as in it is not the 75% but they’re both receiving it.

(Hawk) It isn’t like in the Clerk’s office; the Clerk received the additional amount for being on the Election Board but the Chief Deputy didn’t. So now if you put it all into the Clerk then the Chief Deputy would get that percent more. You can’t do that with the Assessor’s office but the Chief Deputy gets the additional amount for the training in the Assessor’s office.

(Cobine) Yes.

(Hawk) So it sounds like it is all worked out.

7. DISCUSSION OF SPECIAL OCCUPATIONS SALARIES AND BUMPS

(Munson) This is also a bit of a tricky one and this is whether or not a policy should be developed to permit consideration of bumps or salary increments for certain County employees who are classified as SOs. This possibility does not pertain to employees whose salaries are set by the State – Probation Officers – or Chief Deputies.

(Cobine) In light of the recent opening of the upper half of the pay scale in the WIS classification system, some employees classified as SO expressed concerned that the SO‐classified positions – and again with the caveats that President Munson just mentioned – would not be eligible for increased compensation over time as all the other SO employees are through these timed increases, also known as bumps. Why is this an issue?

Before 2017 – which we’re still in, of course – with a few well‐defined exceptions, no employee was able to earn more than the midpoint of the salary range for a given classification. Non‐Probation, non‐Chief Deputy SO

Monroe County Council November 22, 2016 Page 198 of 262 Page 18 positions were almost always paid above any equivalent midpoint salary level. Since base salary growth in non‐ SO employees stopped after three years of service, the effect was that the relative positions of SO salaries were stable; they did not lose ground to the larger pool of non‐SO employees. The addition of the six‐ and fourteen‐ year timed salary increases or bumps have called the fairness of leaving SO salaries outside of the timed increase rules into question.

(Munson) And that’s the question. The important thing is that we are only talking about certain SOs and Councilor McKim and others worked very hard to come up with a list of exactly the positions that we have in front of us and there are ten. That is in your packet.

(McKim) Actually, let me take a brief detour to a page that should be in your packet here that is labeled Proposal for Classification Changes in Salary Ordinance. Narrowing down the SOs that we wanted to talk about was really kind of painful; partially because our data quality was just really not very good. Nancy has worked hard on it and I know the Auditor’s office has worked hard on it because there are all these different sources of data that need to be correlated to be able to have what we need and then, of course, there is the Salary Ordinance. I also just wanted to give props to the Council office for the Salary Ordinance. Of all the data sources I’ve been looking at, the Salary Ordinance was really very, very clean. We have made so much progress on having the Salary Ordinance truly be an authoritative source of data. I thought that was great.

Right now we have this classification of SO that includes a number of different categories that are all very different. I propose that we actually create a couple of new classifications simply for data management; not changing their status or anything like that. I would propose that we create a classification of ST for State and we would assign that to all employees whose compensation is determined by the State. That is mainly the Probation Officers but also the Public Defender and Chief Deputy Public Defender. There is kind of a border case there with the Court Commissioner and we talk about that later if you want to. But the idea is to make it very easy to identify all those employees that we don’t determine the salary for.

Then another one would be to create the classification for Chief Deputies. I propose CD rather than SO. Once again, it would make it very easy to pull out exactly who we’re talking about when we’re talking about changing the salary rules for Chief Deputies.

Then there are two positions that kind of don’t fit into anything at all. There is a part‐time Crossing Guard that the Sheriff’s Department has and that might even make sense to just call that position part‐time hourly and then there is also the Health Commissioner.

We’d have to deal with that but then everybody else is who we’re talking about when we talk about SOs. These are positions that we pay outside of the Salary Ordinance mainly for market reasons; the salaries that fit into the grid aren’t market appropriate, we wouldn’t be able to get qualified candidates. And that, as President Munson mentioned, leaves us with ten.

So my proposal is to make those changes to the Salary Ordinance – I’d love to hear what everybody thinks – just to make future data management and reporting easier. Let me see if anybody has any comments on that first before we look at the ten.

(Munson) I’ve worked with sorting the Salary Ordinance too, working with Kim Shell last year trying to figure things out and she really improved the data quality in the Salary Ordinance. But we needed to sort for budget planning and it was very hard to do that and this will certainly make our budget work easier and I think we can really use something like this.

(McKim) So does anybody object to making that kind of change?

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(Flory) I’ve always thought that in instances where we can actually classify somebody, and our IT people are the best example, they are PATs under the classification, but if we know that we can’t pay them at the PAT level because of the external market, that we might call the PAT whatever level slash or dash SO to say that we do know where [they] fit in the pigeon hole but salary‐wise [they] don’t and the SO takes [them] out of it. I don’t know how many SO positions we would need WIS review to [determine] what [they] should be classified as.

(McKim) So then if you actually look at the ten positions that we have remaining: the Airport Director, four positions in Tech Services, Highway Engineer, Public Works Director, Highway Supervisor, Stormwater MS4 Operator, and Assistant Director of Planning.

(Munson) So that is not a burden to be able to deal with these positions and realize it; that is not too many.

(McKim) Right. So the question is what are everybody’s ideas for how to handle giving these positions a scale or a range, giving them some bumps?

(Munson) So that is the question before us, the salary increments, not just their label. I have a problem with using the structure that we used before for other County employees because we looked at the salary range and the increments were with respect to that range and we don’t have a salary range for any of these positions.

(Cobine) I’ve come across three possible ways of dealing with this. This doesn’t rule out others; there may be more. So the three that I’ve come across are kind of the do nothing option which essentially is to say every three years the Council is planning on reviewing the salary range, part of that should include the SOs and if their report comes back and says you’ve got some SOs that are falling behind and you need to bump them up, that would be one way that they could get bumped up.

Another way would be if the Departments themselves did some independent research because they know if they’re professionals in these areas they may be familiar with what other professionals in their area make and they could come to the Council and make the case in an individual basis. That’s one way of doing it is essentially saying these are outside the grid and we don’t have a systematic way of dealing with it because they are outside the grid but we recognize that might lead to neglect over time so we just need to pay attention and you guys also need to know this so come to us with information and we will at least look at it every three years. So that’s one way.

The other way is to do this pegging to a position type of thing that we talked about before. I don’t think we need to go into that any more. It may work slightly differently in this case and it may have different implica‐ tions than with the Chief Deputies but it is the same basic idea.

Then there is, I have to give credit where it is due, Jeff Cockerill sort of unrelated to this came up with this idea which is essentially let’s make our own range. So the WIS classification salary ranges, I don’t remember what the exact formula is, but essentially they figure out what the midpoint is and then they have a simple formula that says going from that midpoint if you subtract a certain percentage you get the one‐year number and then you get the high‐end number. Of course all we’ve done so far is worked within that range and added these additional bumps; we haven’t changed it fundamentally. So we could simply apply that same formula to the current salaries. This is sort of a numerical benefit in terms of ease of calculation, it would be very easy to see what that would cost us because we could look at somebody and say we know when they started, we know where they’d fall in this range, we can follow this rule and crank out the range, here is what it would cost. So in terms of future analysis, that would be an easy one to cost out.

(Munson) Right, it is just algebra.

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(Cobine) Yes, pretty much. So those are the three methods of doing things that I’m aware of.

(Munson) So actually four: the review every three is one; department head to Council is two; pegged to the salary for some position; and make our own range.

(Cobine) They are all mutually exclusive except for the first two. Well I mean the first two could happen any time theoretically but if we had a system we’d be loath to step outside of it I think so those two can kind of go together, they are complimentary I guess.

(Munson) Since we don’t know what number four, make our own range, would cost, I’d be interested in knowing more. There are just ten positions here.

(Hawk) It would seem to me if the Airport Director is included in this group then I was trying to figure out why the Health Department [Administrator] is not included in this group. Is there a reason and I just don’t know?

(Nancy Panzarella, HR Director) I share your concern. I understand why some positions are SOs based on the definition that WIS has established. You’ve got a nurse or you’ve got an Airport Director, an IT Director whose skills command a higher dollar figure in the market. I get some of those SO classifications, but I don’t get others. Because after those, if you take those away, then you’ve got certain department heads that are SOs and certain department heads that are EXEs and I don’t understand the logic behind it and I think it warrants a review. So I think that comes first and salary ranges come next because I’m not thoroughly convinced that some people shouldn’t be EXEs and other people maybe should be SOs. I think the SOs should be in a minority, the exception rather than the norm.

(Munson) Well I think they are, are they not?

(Panzarella) Yes, probably.

(Munson) We’re down to ten.

(Hawk) We just said SOs, it seems to me, at the time because we couldn’t figure out where to stick them.

(Munson) Exactly.

(McKim) Some of these decisions have been made relatively recently and they were made for a variety of reasons but mostly market reasons. We always have had issues with retaining qualified Planners. So the Assistant Director of Planning is essentially paid like an EXE I but because he doesn’t have the direct supervisory and budgetary responsibilities because he has a boss, it was determined by the Council that an SO would be more appropriate even though the salary level was the same as an EXE. That was done for market reasons. Certainly the same thing is true with IT. I remember many of those discussions that we had in the Council that we were having problems recruiting and retaining IT people and that they could be paid better just about anywhere: the City, MCCSC, or a wide variety of private‐sector employers. So we made them SOs and raised their salaries so that we could recruit and retain good people.

I wasn’t there when the Airport Director was decided but I kind of assume that is the same, and the Highway Engineer.

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(Hawk) I really believe if you look at airport directors salaries that would be comparable to what our Airport Director and the dollars that he brings in here, I think the only reason we still have him is he loves Monroe County and he sort of gets penalized because he doesn’t want to pick up and move to some other county.

(Flory) I checked with him after the last meeting and I don’t think he’s been reclassified or changed other than the annual salaries for 28 years.

(Hawk) That’s what I’m saying.

(McKim) That is the problem with SO.

(Hawk) He’s just one of the good soldiers and he doesn’t want to come and toot his own horn so his Board needs to do it.

(Munson) What is the highest salary in the grid?

(McKim) EXE II, 40 hours at 14 years.

(Shell) The EXE II at 40 hours max is $87,791.

(Flory) Part of the reality is the SOs in many cases are paid so much more than a lot of their colleagues and other County employees they feel a disincentive to come in an lobby for an even higher salary. I think there is something inherent in the concept of an SO that is tied to the marketplace. They could come in at any point in time there is a jump in their wage earning ability and say the City just raised their IT people to this level. So a regular review, I think, is a good idea; but if you do that, you don’t want to preclude them. Or as requested by the incumbent if something else should change that would really give them a potential for a much, much higher salary out in the private market.

(Cobine) That is the thing I’m kind of curious about – because again, I see some pros and cons in each way of dealing with this – if people even have may a not analyzed response of trying to kind of make a system for this where it is sort of automatic appeal to you for some reason more? Or is having a little bit more of a hands off – well it could fluctuate but we’ll have to make sure that everybody knows that that is the idea. It is not that we want to keep you where you are forever, it is that it is a unique position and you incumbent, you department head, and us Council periodically need to make sure that we’re looking at that to make sure that you’re keeping up with everything which obviously is not the case in some instances.

(McKim) I like you’re option four personally.

(Munson) I do too.

(Jones) I would like to suggest that with that option maybe it shouldn’t be the Council who just arbitrarily decides what it is but maybe we should actually ask the departments to come up with a range. They know all of that better than we do.

(Cobine) That is interesting. Like in your area what is a common starting salary. I like that idea.

(Munson) They could also provide to the Council a comparison with other counties. All those salaries are out there and findable. I think that is a good idea.

(Cobine) It feels like we’ve got a few things to note down and come back with comparisons at a future point.

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(McKim) I have no problem with having the department heads propose a range.

(Munson) So shall we send a memo to the pertinent department heads in this regard? Do we need a motion on that?

(McKim) Most of whom will be actually talking about their own salaries.

(Munson) They will but they will be very careful in their research.

(Shell) Are we also going to include the ones that Nancy had questions about?

(McKim) Well are the questions about matters of fact, whether they actually are classified a certain way or are we addressing the issue that Ms. Panzarella doesn’t think they should be classified in a particular way?

(Panzarella) I would say with the last topic and this topic, from an HR perspective, I would just encourage each and every one of you to not select an arbitrary process on someone’s pay but to consider a fair and equitable process whereby everybody is compensated according to their skill, knowledge and ability and the revenue that we have to work with. It is illogical to me to do it any other way. I understand there is going to be absolutely Special Occupations like the nurses and the Airport Director. Not every county has an airport or airport director so I understand that. And I understand specialized skills command a higher dollar amount in the market, but beyond that I think that we need to move away from an arbitrary method, kind of shopping around for the right salary, the right grade, and lean more toward doing it the right way and aligning people’s pay to the skill, knowledge and ability of the position and that include Elected Officials.

(McKim) We have some very highly skilled people in County Government.

(Munson) Yes, we do. I think another element that would be important here is to have the Council liaison work closely with the departments that would undergo this review and presentation to the Council. These are clustered in different departments so that only a few Council members will have to be working hard. We can draft a memo and review it, see that it is what we want to send out and then we can distribute it, if that’s okay.

(McKim) That sounds good. I just want to make sure that no one thinks that these salaries that are there for the SOs are arbitrary. They have not been plucked out of the air. We may not have the memory trail anymore as to why they were set in a particular way but they were all based on market research related to each particular position.

(Hawk) It was because they just didn’t fit in with anything else.

(Munson) When department heads are putting together comparative data, they really have to look for like operations in other counties and not every department will be turning to the same set of counties.

(Jones) Do you think it should be limited to counties? I think it needs to include private….

(Munson) No, it doesn’t have to be limited to counties. But I think we would like to see county data because other counties, just like us, have limited funds and I think it would be helpful to us.

(Jones) Yes.

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(Munson) But you have to look at like operations, similar size airports with similar amount of traffic and that sort of thing.

8. DISCUSSION OF HAVING THE 2017 FIRST PAYCHECK REFLECT THE 2017 SALARY ORDINANCE

(Munson) Last year we took steps in the Salary Ordinance that resulted in a phase‐in of 2016 salary payments as checks were issued during the beginning pay periods of 2016. The Auditor is here, along with her attorney, Jeff Cockerill, to discuss a change in that policy. They would like to revert to the practice followed for 2015. Before we jump into this, I would like to say that the practice that was adopted in 2015 was a decision by the Auditor alone. Mr. Saulter, without informing the Council, made a change.

(Cobine) I was looking in the minutes from last year to see about the discussion of this. I had assumed it happened in December. I think perhaps maybe it didn’t because I couldn’t find them but I’m looking forward to having this explained to me so that it makes sense this year. I think that we’re not going to be disappointed because I was really confused about this last year.

(Therese Chambers, Auditor) Basically there are the two different methods of looking at this and in my opinion, the 2017 salary starting the first pay period along with the 2017 benefits is the cleaner, more precise way to handle this. It is cleaner for IRS purposes. It is cleaner for W‐2 purposes for the employees. I emailed the State Board of Accounts and asked what their preferred method was or if they had one and they basically said that we could do it either way. It just needs to reflect in the Salary Ordinance and/or Personnel Policy which way the County is going to handle it and they would audit according to those terms.

(McKim) So just to clarify, would this be the first paycheck received in the new year or is it the second?

(Chambers) It would be the first payroll completed in 2017.

(McKim) Which is different from the first paycheck received, right?

(Chambers) Well it would be the first payroll plus the first paycheck. It would just be everything starting effective that first pay period in 2017.

(Jones) That check would be split between 2016?

(McKim) Well those are the two options, right? One is to prorate between 2016 and 2017 rates and the other is paid at first payroll as 2017 rates.

(Chambers) Exactly.

(Jones) So the final period of 2016 gets paid at the 2017 rate?

(Chambers) Right.

(Munson) Yes, that’s what we have to say and that has to be clear to everybody.

(Hawk) When you have Elected Officials and their Chief Deputy who would be receiving a paycheck in 2017 even though they didn’t work in 2017, you have to very careful with that.

(McKim) They would have worked some number of days in 2016.

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(Hawk) Right. If you’re looking at that it is not going to be the same people.

(Munson) So here’s the question: for any Elected Official leaving County Government or any employee leaving County Government after December 31st, how would their pay be calculated?

(Chambers) That is a good question.

(Hawk) And that was our question before.

(Chambers) I can tell you that we contacted this morning a total of 36 counties. Out of 36, five people were on vacation, nine do the split where it is ’16 and ’17 pay calculations, and 17 do it starting in 2017. These are LOW financial counties so I would think that if it works for 17 counties there has got to be a method to the madness there.

(Munson) So the next question for after Thanksgiving or maybe tomorrow, would be to ask how do they handle people leaving county government employment?

(Chambers) Okay. Another thing is there was a small meeting between Jeff Cockerill, Michael Flory, myself, Nancy Panzarella and Rynn. So we called LOW and had them on speaker phone and asked them what their thoughts were on this and they said that obviously they have counties that do it both ways but they think that the 2017 without the split is the cleanest way to go about it.

(Hawk) Some of the things that happened when the previous Auditor just said okay we’re doing this and did it and didn’t think it through with us – it wasn’t his place to do it, it was ours – but let’s say if you have an employee for 2016 who is part time and we’ve switch it for 2017 to be full time and then they literally got that bump up increase for salary for let’s say a week‐and‐a‐half of the two‐week pay period was in 2016, they got the full time. So then the Auditor when we said that before what are you doing? He said, “well we’ll just tell them to go ahead and start full time.” So he took it upon himself to tell these part‐time people to go full‐time the year before. So there were a lot of things like that that needed to be worked out and it was our choice and not the Auditor’s choice how this is to be done. Those are things that we would have to work out.

(Munson) So another matter is part‐time to full‐time and how that is to be handled.

(Hawk) What happens with maybe some people at some point they won’t be entitled to overtime or comp time or maybe they will but they weren’t for 2016 but would be for 2017. How will all of that work?

(Munson) There are people who won’t be leaving County Government employment but whose salary will change in 2017 and I can refer to myself because I get a small little bonus as your Council President but I won’t be Council President next year so I will have a reduction in salary. So these kinds of things have to be figured out. Possibly the same for the Board of Commissioners will have a similar operation.

(McKim) Basically anybody who changes status from December 31st to January 1st.

(Hawk) And, of course, with the Salary Ordinance that can’t be changed for the Elected Official. Of course, we’ve already voted on the Salary Ordinance. We seem to think we can just keep changing it clear up to the last day but we have voted on that, if we don’t change it at all then we know what that Elected Official makes. Well it seems to me that they could end up actually making more or less than what that yearly salary was. It seems to me that is what happened. One of them was Jeff Ellington, I can’t remember who the other one was, where they didn’t get the same amount that all the other Officials were because they were here and they left and so

Monroe County Council November 22, 2016 Page 205 of 262 Page 25 they just didn’t get the same amount. Nobody said a whole lot about it but that is problematic because it is just, as you were saying before, some things are not fair and that is not fair.

(McKim) So Mr. Cockerill, do you have any answers for any of these concerns?

(Jeff Cockerill, County Attorney) The concerns that I’m hearing are change in basically your rate of pay based upon being President of a Board or not, that’s one of them. I think that probably affects two people, a very small number. I think the biggest concern that I think really needs more research is the Elected Officials who are leaving. That issue, the calendar year and things like that, I want to look at that. My memory is though that last year we got a 3% raise for Elected Officials and then this year it is much less than that and that’s really the difference between the paychecks right?

(McKim) It was a flat amount last year.

(Cockerill) And that’s really the difference in the paychecks, right? The change we’re talking about is the increase in salary over the previous year, right, so that difference. So if the difference this year is much smaller than the previous year I don’t think we will run into being paid more than what is on the Salary Ordinance. I can’t say that definitively because I have not looked at it. As far as the President of the Council and the Commissioners and there may be a few other positions like that, I haven’t looked at those kind of issue. My instincts tell me that these concerns you have are concerns for the year you do the transition and that going forward after that transition, so if this change is made and we have those concerns this year but next year we won’t because of how everything will line up.

(McKim) I agree with you with the Salary Ordinance; things will work out because that last payroll will fall to the next year. But the question is it seems like if we do it this way then an Elected Official who is ending their service with the County this year is going to get paid a little bit less for the same time than an Elected Official who is continuing on with service.

(Cockerill) I’m not following that line of thinking.

(Cobine) In this particular case there is a County pay on the 23rd of December, right.

(Cockerill) In January this year it is a three‐week issue, so in January of next year the pay given out will include three weeks of time worked in 2016.

(Hawk) So that means they’d all get their 2017 raise for three weeks that they worked in 2016 which they weren’t supposed to get the raise because that salary for everybody was set at a certain dollar amount for 2016 and if you pay them for the work done in 2016 at the 2017 salary we gave everybody their raise three weeks ahead of time if that’s what everybody decides.

(Cockerill) I guess how I see that question is trying to differentiate whether we are in an accrual accounting method which is exactly the situation Councilwoman Hawk described or whether we are a cash‐basis accounting system which would mean that you look at when the payment as to made as to the amount of the payment. So everything other payroll pretty much for the County we are on a cash‐basis accounting system. We are accrual‐ basis right now on our payroll items. Each are recognizable accounting systems, they are each acceptable ways to handle things, right. There are a lot of people who are on the accrual and a lot of people on the cash. I don’t know too many, off the top of my head, that are on both which is kind of how we are right now.

(McKim) That’s a good point.

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(Munson) That’s really a good point.

(Cockerill) And all these concerns we are looking at ourselves as an accrual‐basis accounting for employee payroll; which again is not illegitimate and it is how we’ve behaved in the past. The question basically is do we want to go to a cash‐accrual system for employees along with all the rest of our claims.

(McKim) A cash‐accrual system or do you mean cash‐basis?

(Cockerill) Cash‐basis, sorry; I’m not an accountant. That is the fundamental question with what you’re looking at and there are going to be some differences and depending on how you look at those differences if the change is made, if you look at it in those lenses I think it makes a lot more sense.

(McKim) That was extremely helpful.

(Hawk) Just for instance, we did give a rather large bump up to the Legal Department so they would be getting that bump up at the beginning of January for all that time back in 2016.

(McKim) Well but we just increased their hours; we didn’t increase their hourly rate.

(Hawk) That’s my question. So if they were working 35 hours but the new paycheck coming out in 2017 is going to be like 40 hours but they didn’t work 40 hours they worked 35 hours. That is part of what the discussion was the last time this happened. So then when I brought that up the Auditor said oh well I’ll just tell them to start working more hours early.

(Cobine) This framing is very helpful to me actually because essentially what we’re talking about are the edge cases; all these cases where because somebody is leaving or somebody is changing [status] and it happens to bridge this gap to people, I guess this is sort of the common sense way of thinking about this, where you don’t think about different accounting systems were it is just like well but I worked that week in December and because it was in December shouldn’t I be paid this rate for that but the cash system comes in and says well but we’re switching to the system that says when you get paid is what determines the rate of [pay], even though you worked in December you’re getting paid for that work in January and that’s the new rate. So if we switch to that system, there are going to be some odd‐edge cases that make it seem like, from this more common‐sense way of doing it, that somebody is getting paid a little bit more or a little bit less and based on their expectations, they actually will be getting paid a little bit more or a little bit less, but according to the accounting – which is what the State Board of Accounts cares about – it is just like well we changed systems so that is the way it worked.

(Hawk) I don’t think you can just pay somebody for 40 hours if they worked 35. I don’t think we can just arbitrarily do that.

(Cockerill) I would suggest that if I worked right now less than 35 hours, say I came in and only worked 30 hours this week then my pay would reflect that. I don’t get paid unless I work or use some kind of benefit time to get up to the 35‐hour mark. I think it is a discussion item as to how you guys would want to handle that for our department next year. I would think our expectation would be if we worked 35 hours we’d be paid for 35 hours, that was what our required work hours were then that would be what the compensation would be based on.

(Hawk) But that would still end up being a split check and that’s what they’re trying to avoid and I understand, it has to be easier just to plug in something and hit a button and go, it is bound to be a lot easier than trying to figure out the split. IU does a split, correct?

(Munson) Yes.

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(Hawk) So it is not impossible. The City does?

(Munson) I don’t know.

(Hawk) I think they do the split.

(McKim) I don’t think the Legal Department is really a good example because of what Jeff said, if he works 35 hours he gets paid for 35 hours. I think the difference in rate is really more where the difference comes from.

(Chambers) I think part of the issue is if you do your Salary Ordinance – and I know it is just that is the maximum that they could potentially make – but if you’ve got 26 pays and you divide that salary if you start their salary at the beginning of that first pay in 2017, [their W2] is going to reflect what is on the Salary Ordinance.

(Hawk) What happens when you change what you want taken out of there as far as how many dependents? Does that just change from year to year?

(Flory) I think that is one of the big issues because people are signing up for levels of insurance and other expenses that start being taken out of their paychecks as of January 1st. So if you’ve increased that, it is being taken out of your 2016 salary rate, so that is one discrepancy that some people were not happy about and they were trying to fix. I’d make a couple of other points. You will be President until about the middle of January and perform Presidential duties and setting the agenda and working at that so it is not like your term and supplement should stop on January 1st. I would also say one of the first things we said what does State Board of Accounts think about this?

(Munson) And that’s been answered.

(Flory) Yes, that has been put in front of them. I don’t know with all these fine tunings or anything else we can go back and say are you sure you understand this? I do think we need to see how we can handle certain things just with language by saying if you leave County employ on the 31st of December, your paycheck will have to reflect whatever you had earned as of that point in time.

(McKim) Do Elected Officials actually end their term December 31st at midnight or is it noon the next day?

(Flory) Noon the next day.

(McKim) There were some issues related to that.

(Flory) Well my next point was I don’t know if we can handle that in terms of language for the purposes of this policy an Elected Official who doesn’t continue on in that position will be deemed to have ended their term as of December 31st midnight.

(Hawk) And then you’ve got the Chief Deputy who is leaving but they would get paid the amount as though they had got the raise and the ones who are staying – no wait. The Chief Deputy who left would not get the 2017 salary but the Chief Deputy that stayed in the office next to it would get the 2017 salary for the exact hours worked in the previous year.

(Cockerill) I think we should look and see how other counties handle that situation but from my understanding of the accounting, those Elected Officials and the Chief Deputies should get the 2017 rate for the pays that are made in January. Now I think we should check on that to see how other counties have handled that. I think if

Monroe County Council November 22, 2016 Page 208 of 262 Page 28 that is how it works, we should look at our current Salary Ordinance to make sure we’re not running afoul of any language in there because I thought the current salary ordinance says this is the most you can get paid for time you worked between these two dates, right, and we all know that for Elected Officials we cannot change that. So if it is going over that is going to create problems and issues that we would have to work through and figure out how to handle them equitably. But I’d want to make sure those issues are there before we really got concerned with it. I’d also want to know how the other counties are handling that so we aren’t reinventing a wheel that has already been invented. I don’t know but from my understanding of how the accounting system would work, I would expect that they would get that increase in pay. Now whether that is in conformance factually with the statutes then that is something we’d have to look at.

(Hawk) And you’re talking about all the ones that got the bump up will be getting it early.

(Cockerill) I guess my feeling is that….

(McKim) From one perspective, yes; but from a cash perspective, no.

(Hawk) It is coming out of the cash.

(Cobine) Let me make sure I understanding this. Essentially it seems like the tradeoff here is there is sort of an administrative benefit to changing the method that this is done and barring any specific issues with Elected Officials and the Salary Ordinance, that might be sort of a separate issue, that the only real issue here is kind of a psychological one, right? It is in the sense of most people think of the way that they get paid and if they count their paycheck down to the penny and if they maybe anticipate the next one, they essentially do that on the accrual basis and if we switch systems we’re saying no we’re going to change the rule to this boom and that means the way that they expect it isn’t going to work out.

(McKim) But it is only the transition year.

(Cobine) Exactly, that one time, right. So that’s why I’m saying if we’d already been on the system we wouldn’t be worrying about what happened at the change of the year, it is because we are changing from one to the other and there is a sort of violation of expectations so it is an administrative benefit for a psychological friction or some dissatisfaction.

(McKim) No not friction because they will mostly be getting more money.

(Cobine) Exactly, most people will receive a little bit more.

(Cockerill) I’m not aware of anybody who will be receiving less next year than this year other than maybe a few of the President’s situation. So I think that the psychological anxiety of the employees really doesn’t come to play. I would point out that what we’re talking about with some of the Elected Officials and Chief Deputies is a three‐quarters of one percent raise, so we’re not talking a huge windfall, this isn’t a 20% pay increase idea, and since they aren’t tied to the bumps – I calculated what we would expect not to be returned based upon some features and it is $50,000 to $70,000 depending on how you look at it and I’m sure that is an estimate that would never pan out in real life because it doesn’t include what positions aren’t filled and those kind of ideas that I’m not able to pull together that quickly. But the bulk of that is because of the eight‐ and fourteen‐year bumps. I think if we looked at this same issue last year we would be in the neighborhood of $10,000. So we’ve got a higher number and again you look at that and that is kind of a deferment of a couple of weeks for the pay is what we’re really talking about there. The money at the end of the year would be returned but then it would be paid out based upon if you would have encumbered it that would have been the amount encumbered and all that. What hurts the psychology of the employee is my health insurance is going to increase based upon my first

Monroe County Council November 22, 2016 Page 209 of 262 Page 29 paycheck but my rate of pay is not, that is where the anxiety comes in. This is in a way trying to ameliorate some of that but health insurance rates go up.

(Flory) We should run those numbers and get a feel for somebody just getting the .75% raise but getting a big jump up in their deductions for the health benefits, what affect might that have on their check?

(McKim) Well if they are on Plan 3 it would be substantial.

(Chambers) I can tell you that the year that Steve did make that change and we did it for that one year that way, when we went back to the old way this year, Department Heads and Office Managers were upset, we had employees that were upset because for that one year their W2s basically reflected what they expected to see according to what their salary was supposed to be.

(Munson) I understand, and Therese will correct me if I’m wrong but, is that it is much easier on the staff in the Auditor’s office preparing the payroll to operate with the 2017 start rather than the split and I think there is a lot to be said for that because time is money.

(Flory) Also all departmental staff because they prepare the sheets and submit them to the Auditor.

(Munson) In addition, yes, exactly.

(McKim) I agree with that but on the other hand they are doing their job. So the question is does that ease translate into fewer errors?

(Chambers) I guess we really shouldn’t use last year as an example but I’m going to throw it out there for you because this year we’re supposed to have an upload of the benefits from B‐Swift into LOW which last year we didn’t, the benefits didn’t get to us in time which created that huge mess. So by the time you take Jeff, Michael, me, Nancy, Steve sometimes, Julie, Jordan, Rynn, you take all the hours that we put in and Margie, to try and get that whole mess straightened out and take that into account versus if we would have had the benefits on time and had they not been a split pay, everything would have been a whole lot easier to resolve.

(McKim) Well I buy easier or fewer errors, that to me fewer errors is worth quite a lot.

(Chambers) Absolutely.

(McKim) Or fewer chances of error is worth quite a bit.

(Panzarella) The one thing that I’m still a little bit hung up on is what Marty keeps saying is that you’ve got one rate of pay for folks at the end of December and another rate of pay for folks at the beginning of January. How is that going to resolve itself? I mean don’t you have to do some proration to get people at the correct rate of pay for both calendar years? If you do go with the first pay in January isn’t that going to create a lot of administration work?

(Chambers) No because we’re going to take the 2017 salary and divide it by 26 pays and they’re going to start that first pay in 2017 that they receive their check for at that new salary for that given year.

(Cockerill) This is how I look at that issue is that right now the first pay of the year is based upon the 2016 rate, the second pay is based upon some kind of comingling of a 2016 and 2017 rate and the third is basically a 2017 rate. So you basically have three different rates over three different payrolls. What would happen would be you’d have two different rates over two different payrolls. So the 2016 would be one and the 2017 would be

Monroe County Council November 22, 2016 Page 210 of 262 Page 30 the other so you’re basically cutting out the middle one, which by the way is the one that requires the most calculations because it is based upon two different rates of pay for two different time periods. Again it is an accrual basis, it is a recognized way to do things, it does tend to lead to more work and if you do it two weeks in a row and the timeframe of making two bigger changes in the payroll system over that short of time is going to lead most likely to more errors. I would just point out that I think while the split pay may have exasperated problems with the benefits last year, I would not sit here and say that it caused a lot of the problems. Those problems were going to be problems, it may have exasperated the correction a little bit but it didn’t cause those problems, right. This issue did not cause those problems, it may have been a little bit easier to work out but they were still going to be there no matter what.

(Hawk) If this Council determines to do that then the Salary Ordinance will have to be voted on again in total because that paragraph is in there.

(Munson) Yes.

(Cockerill) There would have to be an amendment to the Salary Ordinance, yes.

(Hawk) Well I don’t support it but we won’t have to go through all this all over again if everybody else supports it.

(Chambers) I won’t be here so I’m just making a suggestion.

(Munson) So we have to do this at our December 13th meeting. So I think we should get a good sense of where we are tonight and know what we are headed for.

(Hawk) Well and hopefully if it is requested that we do this then there will be a dollar amount attached to it, this is what it is going to cost, because it definitely will cost more dollars if you’re giving everybody that got that bump up or raise or whatever for 2017 if they’re actually going to be working 2016 to get it it does cost more money.

(Munson) And how many days in December will be in that pay period?

(Cockerill) Fifteen working days would be what you’re looking at the change would be for.

(Munson) Okay. So who is going to work on the calculation of the cost?

(McKim) It sounds like Jeff has already at least done part of it, right?

(Cockerill) It is never going to be perfect because if positions are open it is not going work. I’m not sure.

(Munson) Let’s not worry about it, we don’t have that many positions open.

(Cockerill) But the ballpark, if you look at salary only, it is about $52,000. If you look at salary plus the normal 41% benefit costs, it is about $73,000. Again, I don’t look at that as total new additional cost because I think what we’re doing is deferring….

(Hawk) $73,000 because we can’t figure out how to do payroll with a split. We’ve done it with a split for decades.

Monroe County Council November 22, 2016 Page 211 of 262 Page 31

(Chambers) We know how to do it, Marty. It is not a matter of people not knowing how to do it I think we’re just looking at what is fair and to make things more accurate reporting for the IRS, for W2s. Like I said, it is just my opinion, I’m throwing it out there and whether you act on it or not is totally up to you because, like I said, I’m not going to be here. But I just think that it is a smart move on the County’s part to do it this way.

(Munson) I think it would be helpful for us going forward to do something like the straw poll. Do any of you think that would be useful? You’re not committed, you’re just made of straw tonight.

(Cockerill) If you didn’t have the eight‐ and fourteen‐year bumps I would anticipate this number would be around $10,000 or less, so the bumps are what has this number being larger than what would normally be expected.

(Hawk) Does the State have split? Because I would think Mr. Arnold who is going to be the Chief Deputy might weigh in on this.

(Cobine) To me it is kind of hard to argue with the notion that all the accounting we do is in one system except for this and I can’t see a reason why not to switch. Really it is a matter of saying what’s your unit of analysis, are we counting weeks or days? It does seem like it would be marginally more efficient, it is consistent with our other methods of accounting. I’m kind of convinced at this point so that would be my straw.

(Munson) Who is in favor of moving forward to this switch to the 2017 start? Raise your hand. [Cobine, Munson, McKim and Jones raised their hands.]

(Spoonmore) I would like to hear some feedback from the other counties too.

(Munson) Yes, I would too; because we’re not committed to this but we think we’re going there.

(Hawk) It seems to me that it would also be appropriate to ask the soon‐to‐be new Auditor and her staff because that is who is going to be doing it.

(McKim) That’s a fair plan.

(Munson) I think so. Therese can you issue that invitation to review this and maybe they will come to the December 13th meeting.

(Chambers) Yes.

(Cockerill) If you have any other questions or if you want to highlight some of the questions you had tonight, if you could get that to Michael and we will work with him to try to get them answered and to get something drafted up next week or so and move forward.

(Munson) Okay.

(Chambers) I’ll be in contact with the other counties and give you their feedback on the questions that you had for them.

(Munson) Okay, thank you.

(Chambers) You’re welcome; I’ll try and get that tomorrow.

Monroe County Council November 22, 2016 Page 212 of 262 Page 32

(Munson) I would like to ask also if Kim and Michael would work with Jeff on coming up with the cost estimates.

9. DISCUSSION OF POLICY TO COVER MOVEMENT OF PART‐TIME EMPLOYEES TO FULL‐TIME EMPLOYMENT

(Munson) This is something that the Council touched on at the last meeting and that is the development of a policy that would cover County employees whose position changes from a part‐time to a full‐time position where the County employee has worked in that position as a part‐time employee and then moves to full time. How are the service calculations to be made?

(Flory) You will recall last time when we touched on this, we looked back on our policy for making an offer to somebody who doesn’t have any County experience but they have experience in the field that you’re going to hire them in at and to see if they could be brought in higher than the beginning level of the Salary Ordinance. The simple thing that brings it into focus is if we have a Prosecuting Attorney who has been working up in Marion County for ten years and you’re going to hire them to be a Prosecuting Attorney here it doesn’t make a great deal of sense to say [that they] need to start at the beginning of our salary range when [they have] ten years’ experience. So we worked out a policy and a way to have HR review the work they’re doing and the work they’re going to be doing for our County and make a statement [whether they] actually should be able to hit the ground running at least at the midpoint level and it makes sense to make them that kind of offer if you want to get that kind of quality employee. The Prosecutor’s office has relied on that and had some good luck bringing in people that they’re very glad to have snagged on those grounds.

The situation that came up and has actually come forward because of the Council office, we have somebody who has been working at a job part time for one year and nine months. She helped create the job and map it out. You will remember that Councilor Hawk was very adamant that she would like to see job descriptions for certain part‐time jobs if we could get those pulled together. We had pulled one together for the Council Assistant position. It was hanging out there and spelled out what a full‐time person would be doing. The incumbent is doing all of that work but on a part‐time basis. She is able to come full time now in the Council office, I feel strongly and I think most of you agree, could use a full‐time person in that role. So the question is somebody with one year and nine months of experience if they take it full time, what credit, if any, would we give them for that experience toward meeting the various step ups that we have in our Salary Ordinance. If you want to play a hypothetical, suppose somebody has worked in this type of position for fourteen years, would it make sense to tell them that [they] come in at the very beginning level just because [they’ve] gone from part time to a full‐time position.

So I think your options that I’d like to get out in front of you to think about are either you just say [they] get no credit for [their] prior experience, [they] just start off from day one as if [they] hadn’t done this before; or [they] get a certain amount of credit for [their] experience. I would suggest you might consider [if] they work more than 17 hours a week, more than half time, in their part‐time position and you might say we will give [them] either one for one, year or month, experience credit toward hitting your bumps or a percentage of that 50% or something along those lines. And I would suggest you might reserve less than full time one for one credit for someone who has just worked fewer than 17 hours and say that [they] don’t suddenly step in at the full credit as if [they] had worked full time in [their] job. I would suggest the credit for prior time worked should be reserved if you’re moving from a part‐time position to an expanded same part‐time position as opposed to I’ve worked part time in some other office and I’m going to move to a full‐time position in a completely different office at a different job because that works against the argument that you have certain expertise and abilities that you’ve gained in that very specific job.

If you look on the last page of the handout that we gave you, I believe Ms. Panzarella actually pulled this together. It is a list of everybody in the County who has been working in a part‐time position and you can see

Monroe County Council November 22, 2016 Page 213 of 262 Page 33 how much time they have put in those positions and where this might place them in terms of getting toward one of the higher bumps. My recollection is that the last time we dealt with the Health Department Ms. Caudill actually has a grant where she got approval for two new positions and one of them is specifically going to start out as a part‐time position but is intended to increase to a full‐time position when grant funding does come in in a year or so. So I think it is just a question of to what extent, if any, do you want to recognize [that] somebody has been doing the job and has the expertise and ability that very easily when it goes full time they are still doing the job and doing it well because of their previous experience.

(Panzarella) That list is certainly not going to inclusive of all the people who have moved from part time to full time just because I don’t think that Harris had the capability of tracking that type of employment activity and so while it is a good list, it is certainly not complete.

(Flory) And this list does not represent people who are currently working part time who will be moving into the same jobs full time, this is just if you threw the net as broad as you could these are people who are working now who might fall in under it. Some of these may never want or be able to go full time and these positions, of course, cannot become full time until the Council reviews a job description and agrees in its budget that [it] will be a full‐time position.

(Panzarella) The people in the positions of whom you speak are already working in the County but is there a reason why we could not treat them the same as we do an external person coming in, same level of experience but in County experience, could we not just apply the hiring at the midpoint policy to them despite them being an internal person already?

(Flory) I do think the problem with that that came out very good from the discussion we had after the idea was floated initially last time, you have County employees who started at the beginning and they have to work three years before their salary hits the midpoint level, so to say you’ve helped create the job, you’ve done it, you’ve worked in it for one year and nine months, it is going to go full time now, to say that you suddenly jump up auto‐ matically to a three year does not give the proper recognition to the other County employees who are going to put in those three years before they hit that level.

The irony in a way is if an incumbent were to quit and we were to advertise this Council position for a full‐time position and not get good quality people to apply for it and if their reasons for quitting, they didn’t get what they wanted out in the private sector and they came back and applied for it, under our policy where if you’re not currently a Monroe County employee you can be reviewed and HR will state whether or not you can slot into the position, they would likely slot in as a three year. But that is something you don’t worry about when you’re setting this policy. It is not ripe for abuse for somebody to say I won’t stick with your growth within the position as a County employee, I will quit and then come back and get approved to come in at something higher. That, I would say, would count against them for being hired anyway.

(Munson) Ms. Panzarella, the last column which is Part Time Service Time, how was that calculated? Does it mean 6.26 years or…?

(Panzarella) Yes, 6.26 years and so we just did a formula the span of time between the part‐time hire date and the date they went full time. So this person had 6.26 service years in for which they get no credit and at the point they become full time have to start at the minimum of the pay range.

(Hawk) I know that we were discussing when we changed the Auditor’s position for the Council Assistant and we wanted to tie it to what job description would be but did we start that position out at the beginning level or at a three‐year level?

Monroe County Council November 22, 2016 Page 214 of 262 Page 34

(Stonecipher) I already have five years of experience before, so it is at three years.

(Hawk) But you had put in your five years?

(Stonecipher) I had put in five years. I’m at the three year.

(Hawk) It seems to me there ought to be some way that we could do it since the incumbent here has put in nearly two years couldn’t we just figure out what that amount would be somewhere between beginning and three years and say it is two years so that no one is thinking that we tried to play favorites with our favorite.

(Flory) It is hard for me to argue against that proposal but if you were to grant them 1.9 years’ experience toward the bumps then she would immediately start at the one‐year bump and she would be just one year and three months away from a three‐year bump and we don’t have a two‐year bump. So if we were to do this kind of calculation and come up with that.

(Spoonmore) That is what makes the most sense to me is to just take the part‐time service and figure out what that translates into full‐time work and apply that toward the bumps. Why wouldn’t we want to reward part‐ time employees? The ultimate goal, I think, for any part‐time employee that we have is we would want them to turn into a full‐time employee when the opportunity becomes available.

(Panzarella) We do, it is just not the County policy right now. We have to change it then.

(McKim) So when we’re talking about adding up, you’re essentially saying pool all the hours that his person has worked part time and then see how many years of full‐time service that translates to? That’s actually a pretty good way to do it.

(Munson) That is an easier calculation than some of the others.

(Shell) I don’t know if you’re going to make a policy, I’m thinking you only give credit if they are working in that position currently. Like if I had worked in Animal Control you wouldn’t give me time, only the time that I’ve spent in the Council office is what you would credit me for.

(McKim) Agreed, just the question is what factor to do and I think that adding up the hours and then translating that into….

(Flory) I’m not sure about that. The way I had viewed it was you started on a certain date, you always worked more than 17 hours and so you just see what your start date was and that kind of becomes your start date toward calculation of when you start hitting your bumps.

(McKim) But they get full‐time credit for half‐time work?

(Flory) You can parse it any way you want to. I mean if you somehow want to calculate hours and divide. Yes, you could come up with they’ve worked an equivalent of one year and six and a half months.

(Spoonmore) I think that is the easiest way to do it.

(Munson) Yes, if you just add up all the hours worked in that.

(Spoonmore) We can determine that information, can’t we?

Monroe County Council November 22, 2016 Page 215 of 262 Page 35

(Munson) That’s really easy.

(Flory) I don’t have a dog in the fight too much. But it is interesting, you’re setting policy that is going to affect everybody.

(Cobine) So let’s imagine for a second, let’s say we will have something kind of like this. So if we were to proceed in that way, the follow‐on question I would have is how narrowly‐tailored should that be? So in the case of the current midpoint hiring policy, it is a fairly‐broad criteria. It is if the person has the right set of skills and experience.

(McKim) I would say substantially equivalent.

(Cobine) Right. In this case that prompted this in some case is the easiest of all possible cases because it is literally the exact same job. What if it was pretty close? They worked as an hourly doing basically the same kinds of job duties in another department for Monroe County for two years at 30 hours a week but then they go to another office and the other office wants to hire them full time and job description‐wise it matches up pretty well but it is a different office and not exactly the same job? Would that qualify or not? We’d want to have some kind of cutoff, some kind of guidance for people to be able to make this if you wanted to do a programmatic thing like this because we are all sort of locked into the whole one, three, scheme here.

(Munson) So this isn’t something that we have to wrap up this year before we do the Salary Ordinance.

(Flory) Correct. I would say I would like to be moving on our specific situation. I can’t think of a cleaner, more straightforward situation where the most restrictive policy you might come up would still apply and be meaningful. So you could take that action in this case and still look at refinements. I think most of your policies have been geared toward hiring good people, making retention of good people easier for departments, and to encourage qualified County employees to stay and to move around and better themselves if they can. So I think there is room to clean this up or make it broader but that is going to take quite a bit of work. I mean how much credit [does someone get] if [they] started off as a COMOT and [they’ve] been taking law classes throughout the time [they’ve] been working and get a legal degree and hire on in the Legal Department? Things like this could have put you in at the eight‐year level in the Legal Department if you’ve been working eight years part time as a very low‐paid person. So I think this really invites HR to do a review of the County part‐time experience, the new work experience they are going to and to try to see how that might mesh.

(McKim) Well whatever we do I would really like to see making this position full time on the December agenda. It seemed like the Council was very much in favor of making this position, we need the hours, we have a terrific candidate, whatever we do we don’t want to go into analysis paralysis.

(Munson) Right.

(McKim) We want to move forward.

(Cobine) And I think Michael’s suggestion – at the very least I think we can say when you are in the same position, whatever the specifics are, we can do it that way. And there might be cases that don’t fall into that but we can deal with those later; and if any other do then we will follow the rule.

(Munson) That’s the amendment to the policy. So let’s look for December 13th to….

(Flory) To amend the Salary Ordinance.

Monroe County Council November 22, 2016 Page 216 of 262 Page 36

(Munson) … to amend the Salary Ordinance for the same position to move from part time to full time.

(Flory) Correct.

10. APPROVAL OF MINUTES September 21, 2016 Budget Hearing September 22, 2016 Budget Hearing October 11, 2016 Regular Session/Budget Adoption First Reading October 12, 2016 Budget Adoption

Cobine made a motion to approve the minutes. Jones seconded. Motion passed by voice vote.

11. COUNCIL COMMENTS

(Hawk) Happy Thanksgiving! Safe travels!

(McKim) Happy Thanksgiving to everyone!

(Cobine) Happy Thanksgiving.

(Munson) My family tradition is to let everybody say what they’re thankful for. So I’m going to do it just for me and I bet it is for everybody else. But I’m thankful to Mr. Flory, Ms. Shell, Ms. Stonecipher and Ms. Chambers for their work and to our Deputy who is with us at every meeting and especially to CATS for carrying our work to the public. So thank you from all of the Council.

12. ADJOURNMENT

President Munson adjourned the meeting.

*** *** ***

Monroe County Council November 22, 2016 Page 217 of 262 Page 37

The Minutes from the Work Session of the Monroe County Council held on November 22, 2016, were approved on ______, 2016.

Monroe County Council

Aye Nay

______Cheryl Munson, President Cheryl Munson, President

______Ryan Cobine, President Pro Tempore Ryan Cobine, President Pro Tempore

______Shelli Yoder, Member Shelli Yoder, Member

______Eric Spoonmore, Member Eric Spoonmore, Member

______Marty Hawk, Member Marty Hawk, Member

______Lee Jones, Member Lee Jones, Member

______Geoff McKim, Member Geoff McKim, Member

Attest:

______Therese K. Chambers Monroe County Auditor

Monroe County Council November 22, 2016 Page 218 of 262 Page 38

MINUTES MONROE COUNTY COUNCIL COURTHOUSE, NAT U. HILL MEETING ROOM DECEMBER 13, 2016

Pursuant to proper notice, a Regular Session of the Monroe County Council was called to order at 5:30 p.m. on December 13, 2016, at the Monroe County Courthouse, Nat U. Hill Meeting Room, Bloomington, Indiana 47404. The presiding officer was Cheryl Munson, President. A quorum was present, including:

Councilors Present: Cheryl Munson, President Ryan Cobine, President Pro Tempore Lee Jones Marty Hawk Shelli Yoder Eric Spoonmore Geoff McKim

Also Present: Michael Flory, County Council Attorney Therese Chambers, Auditor Marilyn Stonecipher, Deputy Auditor Kim Shell, Council Assistant

1. CALL TO ORDER

The meeting was called to order by President Munson.

2. PLEDGE OF ALLEGIANCE

President Munson led the Pledge of Allegiance.

(Munson) To begin tonight, I’d like you to celebrate Iris Kiesling’s 80th birthday and several days before her retirement with some cake and punch leftover from the party in the back of the room, please help yourselves.

3. PUBLIC COMMENT

[None.]

4. DEPARTMENT UPDATES

[None.]

5. AIRPORT Ordinance 2016‐42: Airport General Obligation Bond First Reading and Approval of Bond Ordinance

Page 219 of 262 Cobine made a motion to approve Ordinance 2016‐42, first reading of the Airport General Obligation Bond. Jones seconded.

(Jeff Cockerill, County Attorney) Good evening. What you have before you, and we discussed this at your November work session, is a document that would include a five‐year bond anticipation note with a bond to follow that to purchase approximately 54 acres of ground adjacent to the Monroe County Airport. The document before you includes the additional appropriation in Section 13 of that document. As you know, with all bonds the additional appropriation portion has to have a public hearing and it has been advertised for tonight so at some point after my discussion I would ask that the Council open it up for that public hearing.

Essentially how we got here is that this property has been part of their airport plan for a while. There have been attempts made in the past to purchase the property but this is an opportunity. We got two appraisals and the average of the two appraisals is just under $1.2 million, so that is what we anticipate using the proceeds for. This would be an interest‐only payment that that the Aviation Commissioners would be responsible for for that five years. The hope is within that five years the property would develop and then when the maturity and it actually would go to bonding there would be other alternatives to bonding but in order to get the lending now and to get the reasonable interest rate, that is why we chose this mechanism. Does anybody have any questions about either the documentation or the process? If not, I would turn it over to Bruce to explain what it is for.

(Bruce Payton, Airport Director) Good evening. I would like to tell you that this parcel of land has long been in the scope of the Board of Aviation Commissioners for potential future development for the airport. Back toward the end of late 1990s with the growth in the city and the county, we found ourselves almost landlocked. We were landlocked in three four sides of the airport with housing development, Grandview School, and of course Airport Road to the south, Kirby Road to our east and Highway 48 to the north.

So at that point we sought Federal dollars and received just a little over $2 million to purchase additional land before we found ourselves in a position we could no longer grow. We spoke with the landowner at that time about this parcel but his perception of the value of that property was seven times the amount of what we were able to purchase the other ground so it didn’t seem reasonable to us, it didn’t seem prudent at that time to go after that parcel. So we then looked a little bit more to the west, all again within those four boundaries of the roadways.

We were able to purchase 160 acres and we then sought development plans from the Federal Aviation Administration. We listed those onto the Airport Layout Plan and sought development plans so that we could prepare for future corporate flight departments, aviation users that might come into the community and what we saw as our real target market would be corporate flight departments.

So we will fast‐forward just a few years and the State of Indiana and Governor Mitch Daniels came forward and widened the Highway 48 to four lanes out beyond the airport, a major roadway improvement correcting the lines in the intersection of Hartstrait Road and Highway 48 and bringing a lot of utilities into this area has now made this parcel of land much more valuable than ever before for future development. So we spoke with a new landowner in 2008 and I had written a letter to the Commissioners that this parcel of land was available to Monroe County at that point. For various reasons, we were not in a position to do that in 2008. The land is once again available and we seem to have some interest within the County to purchase this property.

There are a couple of other things that are very important as to why we need to think about the purchase of this property. First and foremost, the Airport has received over $40 million in the last 30 years in Federal Aviation moneys to develop and maintain the Airport. This would have been a tremendous strain had we had to do this out of Monroe County money but that has come from Federal Airport Improvement Program moneys. But with that grant money comes some stipulations.

Monroe County Council December 13, 2016 Page 220 of 262 Page 2

One thing that they’re very clear is they want communities to be responsible and to be forward‐thinking and to protect the land, and this is paraphrasing their words a little bit but, to protect the land surrounding the airport in a manner that makes it conducive to normal aircraft operations. It seems reasonable with noise restrictions and not moving noise‐sensitive structures into those areas.

Another thing that changed in 2014 that would have precluded any private developer from taking this parcel of land and connecting to the Airport – and it is going to be a very good and easy connection with the lay of the land – to our primary runway. That again makes it very marketable. But the Federal Aviation Administration said for all airports such as ours, Part 139 Commercial Service Airports, we can no longer allow – their term is – through‐the‐fence operations. So because of security and control and safety around the Airport, we cannot allow land owned by a private individual to connect to the runways because the Airport is not able to maintain control of that security.

So that has now stopped. That makes this land only most important to the Airport. So that is why we are now looking at this and giving some great consideration to it. I’ll be happy to answer questions you might have.

(Munson) Thank you.

(Hawk) When you said $40 million we’ve received over the last how many years?

(Payton) Thirty, and so it has averaged out quite nicely.

(Hawk) And now that ground, as I understood you, really means more to the Airport than it would to any other private developer because of the ruling that was put down.

(Payton) Yes, ma’am. Another little part to that, if a developer does purchase this land and depending on what they may want to do with that, the Monroe County Government may be required by the Federal Aviation Administration to oppose certain kinds of development in that area so that plays into it as well.

(Hawk) I certainly appreciate the history of how we got to where we are. Thank you.

(Payton) Yes, ma’am.

(McKim) Bruce, I appreciate your giving the public a good understanding of why it is important that we acquire this property; so thank you very much.

(Jones) It seems to me, I remember from our work session, that you anticipate that probably eventually this property would be developed with a hangar or more than one?

(Payton) With 55 acres we could see multiple hangars.

(Jones) I am totally in agreement that this is by far the best use of this land. My one rather small concern is that this property falls within what is being considered to be a gateway to Bloomington which we’re making efforts to make those areas a little more attractive. Maybe I don’t know enough [but] I don’t really thing of airport hangars as being extremely attractive which certainly does not mean that they couldn’t be or that things couldn’t be done to – I just hope that as it is developed that there will be some sensitivity to the appearance at least along 48.

Monroe County Council December 13, 2016 Page 221 of 262 Page 3

(Payton) Yes, ma’am, that is a very important point and we couldn’t agree more. If you were to visit the land, topographically you could see how a great portion of this land could be developed and still really never be visible from either Highway 48 or Kirby Road. It is also important to note that there is actually a line of houses long both the highway and the county road that would even be buffering this parcel of land from sight.

(Jones) Thank you.

(Yoder) I think this is a good use of that land. Does this ruling impact our ability to acquire federal grants if this wouldn’t pass?

(Payton) No, only if we were allowing those kinds of things to happen. If we were going against Federal regulations and allowing a private developer to connect, that would impact us. Or if we did not protect that land from development that is not consistent with normal aircraft operations. We think, and we’ve actually had this discussion with Federal officials and they agree, proactive approaches from communities like this is exactly what they look for.

(Yoder) Great, thank you.

(Spoonmore) So in addition to purchasing the land, is there other cost that would be associated with developing anything on that parcel?

(Payton) Absolutely. If Monroe County makes the purchase and we are able to do that, I can then start putting into the Capital Improvement Program for airport improvement grants to prepare this land for that develop‐ ment. We were forward‐thinking back in 2001, we already added this piece of land to our original Airport Layout Plan as future purchase and that helped us tremendously now. So all we have to go forward now and request airport improvement grant money to prepare an engineering plan.

We’ve also been in contact, at the direction of Mr. McKim, to discuss maybe professional marketing and development of this piece of land so the word can really get out across the country of the value that we have here for this community.

(Spoonmore) Do you have a timeline for when you would like to see development start?

(Payton) I can tell you if we had development areas prepared within the past few years, I believe we could have landed some sizeable departments here; we had no place to put them. I work, and we are routinely in contact, with the Economic Development. Companies that are contact Mr. Coyne and his staff asking if we have space available. I believe the most recent was a request for a 50,000 square foot facility, we have no place to put that now. So that is why we’re moving toward these ideas.

(Spoonmore) Thank you, Mr. Payton.

(Munson) Will this new property be required to be fenced?

(Payton) At this time it is not required to be fenced; it would not be until such time as we start to develop that property. The Airport owns properties for what is called avigation or air easements outside our perimeter fence and this can be treated the same way until we start that development.

(McKim) So is it my understanding that because of the costs of the debt service that you still need to communicate with your Board and get the support of your Board before moving forward?

Monroe County Council December 13, 2016 Page 222 of 262 Page 4

(Payton) Yes, sir. Some changes in the interest rates of what we were expecting. We had presented this to our Aviation Board in their October meeting and some changes for the interest rates for bond anticipation notes has made the cost quite a bit more than we were expecting. I believe that we’re still going to have good favor with‐ in the Board to move forward with this but we have to take a serious look at what is available.

(McKim) So this will essentially be the first reading, we will conduct the public hearing on the additional appropriation, and then we can let it go and deal with it at the next meeting and by that time you will have permission from your Board to proceed.

(Payton) Yes, Mr. Cockerill and I will present this next Tuesday at the Aviation Board meeting.

(Munson) So this meeting tonight and this agenda item was advertised as a public hearing and I’d like to ask now if there is anyone in the public who would like to speak about this.

6. RESOLUTION 2016‐44A: Part 1: Preliminary Approval of Tax Abatement for AB Biotechnologies, Inc.

Cobine made a motion to approve Resolution 2016‐44A. Jones seconded.

(Cockerill) The County received a tax abatement application and I think now is a good time to explain the process and how it works before we have a presentation of the actual business and what they’re wanting to do and those kind of things. This particular parcel is not yet designated an Economic Revitalization Area which is a requirement pursuant to State Code. That is a two‐step process in that it has to be looked at in two separate meetings so you will see this again at your next meeting, assuming there is approval tonight to move forward. So basically tonight is a preliminary declaration of a Revitalization Area and a preliminary approval of the tax abatement. Next month, assuming it is approved, you see the final of both of those items. So statutorily, that is where we are.

The business is looking to be located on Jonathan Drive. They are a live science company and if you look through your packet, it shows the wages and those kind of items and it also shows the investment. The real property investment is about $1.19 million and the personal property is significantly more than that at over $8 million. So it has a fairly‐high investment to it. This has gone to the Redevelopment Commission for review of whether the real estate abatement would in any way hinder their abilities to pay their bonds and it received support from them. Then at the Economic Development Commission it was reviewed and had unanimous support at that meeting. Do you have any questions for me on the process?

(Jeff Schwegman, Owner, AB BioTechnologies) Good evening ladies and gentlemen. We have been a company established in Bloomington since 2008 and we’re looking to expand into manufacturing which is going to give us $10.5 million is what we’re estimating to be our investment into equipment, land and a new building, and as such hiring initially about 30 new employees for the business, life sciences, so we develop injectable drug products. Again we are asking for abatement on the taxes. This is my business, I’ve grown it out of the back bedroom of my house so every dollar counts and I want to stay in Monroe County. I got my start here, I got my undergrad degree at IU and I like Bloomington, I like Monroe County. So we’re asking for any help you can assist us in in tax abatement.

(Jones) I’m excited that you’re looking to expand. I was looking over the jobs that will be offered and it is exciting to see that kind of expansion and we certainly want to keep you here for sure. I don’t have any questions right now, I was just excited to actually have an opportunity to meet you and I’m thankful that it is going well that you can expand.

Monroe County Council December 13, 2016 Page 223 of 262 Page 5

(Schwegman) Thank you.

(Spoonmore) Thank you very much for making the investment in Monroe County and Bloomington. These are some terrific jobs here that we will have so I will be in favor of this.

(Cobine) If you could maybe just say a word or two about what stage in development of AB BioTechnologies is this? It seems like it is not just an expansion in terms of capacity; it sounds like there are new things you’re adding in as well that you haven’t done before.

(Schwegman) Yes. So what we do now is develop injectable drug products where we come up with a recipe for [that] product, so we are a service provider to the industry. So a client will come to us and they have a new drug to treat a disease and they say we have a powder, how do we get it to be an injectable drug? We will figure out all those studies how to stabilize it and solubilize it and at the end of the day give them a recipe to manufacture where they could go to say a Cook Pharmica or a Baxter and have that manufactured and that is what we’re trying to bring in‐house. So we would not only develop the recipe but we could then manufacture it and that is where the $10.5 million comes into play is that you come here, we figure it out, we develop it and then we can manufacture it and ship it to your suppliers for clinical studies or the end user, essentially.

(Cobine) Okay, excellent; thank you.

(Hawk) I’m just so excited for you to be doing this wonderful work right here in Monroe County and that you’re going to be able to keep the jobs here. I cannot imagine a better way to earn a living than to know that you’re going to make a difference in people’s lives whether or not they live and live healthier. It is an exciting proposition for you to continue to stay here.

(Schwegman) Well thank you; I’m scared to death to be honest with you. I’m putting my neck on the line again but it is something I’ve always wanted to do, I have a passion for it, being an entrepreneur and again working with Lynn Coyne, the BEDC, and the IEDC, I wanted to locate the business here, I want to expand here, I love this town, I like employing people here. So again, thank you for your time and consideration. I really appreciate it.

(Hawk) Garages are nice but there are times when you’re real grateful that’s not where you’re working and making your living so this is just exciting news for all of us. Thank you.

(McKim) I also strongly support this proposal, I think it is terrific. It is really exciting to see this kind of organic job growth from a local business expanding, that is exactly what we want to see. Is the request going to be for a standard 10‐year using the standard schedule for both real and personal property?

(Schwegman) Yes.

(McKim) And is your company going to be the owner‐of‐record for the real property?

(Lynn Coyne, President, Bloomington Economic Development Corporation) The plans are for AB BioTechnologies to own the real estate and, of course, the personal property, the rather sophisticated equip‐ ment that he will be acquiring to go into that.

(McKim) Has anyone told you that there is at least some discussion of the County possibly putting a road down the eastern edge of the property?

(Schwegman) Yes, we have talked about that and that is in the plans.

Monroe County Council December 13, 2016 Page 224 of 262 Page 6

(McKim) Okay, so it would be compatible and wouldn’t interfere?

(Schwegman) Absolutely.

(Munson) I was struck by your telling us that you have been carrying out your business in the back bedroom of your apartment and I think that is a very good sign for your success because I remember hearing this story about Bill Cook and his wife starting their business that way. The other thing I think is important to add is that we have a large number of people in our community, staff members and citizen members of BEDC and Monroe County Economic Development Commission all working to support businesses like yours that are making an investment here and I want to recognize that. Thank you for your presentation.

(Schwegman) Thank you. I can’t guarantee I’ll be the next Bill Cook but I’m trying.

(Flory) I want to pass along some information that came out during the EDC meeting and Redevelopment. This is kind of, as I understand it, a niche organization that is increasing the breadth of what we do here in Monroe County in this area. So it fits in with a good plan that you have in place and is being pieced together over time. So they’re filling a niche that isn’t being met right now and it further strengthens other things. They give support to other industries that are here and can supply things that they can’t give to their customers but they can direct them here. So it broadens the picture, I think, fairly impressively.

(Munson) Do we need to take action tonight on this?

(Flory) Yes, just the preliminary vote to proceed.

Stonecipher called roll:

McKim – yes Cobine – yes Hawk – yes Yoder – yes Jones – yes Spoonmore – yes Munson – yes

Motion passed.

7. AUDITOR’S OFFICE Resolution 2016‐43: Approving the Temporary Transfer of Funds Between Budget Accounts

Cobine made a motion to approve Resolution 2016‐43. Jones seconded.

(Cockerill) What you have here is essentially a housekeeping item. When we acquired the Showers Building through a lease‐purchase agreement we set up the documentation so that the annual payments were due in January and July. What has happened pursuant to State Code since then is they have limited the operating balance you’re allowed to carry over from a previous year to the next to a certain percentage of the debt. This is our last payment so once this is paid it is paid off. So we will collect what we’re going to transfer over over the course of next year but we don’t have it right now for cash flow purposes. So this would be a temporary transfer into the fund where we pay for that debt and then over the course of the year as the settlements come in it would then be repaid back into the General Fund because that is where it is going to be borrowed from. The Resolution says it will be up to $1,009,000.00. That is the totality of our final payment for that building. It

Monroe County Council December 13, 2016 Page 225 of 262 Page 7 will be less than that, it is just we couldn’t give you an exact figure until after settlement has occurred but I would anticipate it to be much closer to the $400,000 or $500,000 range.

(Hawk) I, of course, understand the need to do this. We really were up against it this past year trying to figure out how we were going to make this work. But it is, as I understand it, until the fall settlement is known and finished off we really don’t know exactly the dollar amount that you will need, is that correct?

(Cockerill) That is correct.

(Hawk) So do we know at what point where we are now in working toward getting that settlement done?

(Therese Chambers, Auditor) We are scheduled to run settlement December 19th.

(Hawk) I guess what I’m asking, having to do with this as well as to just in general because I haven’t heard any of the other taxing units ask for an early withdrawal like they do sometimes so I didn’t know whether you were going to do that or you just feel like you’re going to have settlement done before year end so you won’t need to worry about that?

(Chambers) Several units have requested an advance but as long as everything falls into place for the 19th, we should be able to complete it and get their money to them before the end of the month. In addition, the Auditor’s office has been ready for quite some time; we’ve been waiting on the Treasurer’s office to move forward. I’ve provided all the information that the Auditor shares with the Treasurer several weeks ago.

(Hawk) As long as it all balances out. But so far that sounds like you’re coming along really well with that and that is good news because when we don’t get settlement by year end it messes it up for everybody so that is really good news. Thank you.

After a call for public comment, Stonecipher called roll:

Jones – yes Munson – yes McKim – yes Spoonmore – yes Yoder – yes Cobine – yes Hawk – yes

Motion passed.

8. AUDITOR’S OFFICE Discussion of 2017 Pay Policy

(Munson) This concerns the 2017 pay policy, a question that was raised to us by the Auditor’s office and discussed by the Auditor and Mr. Cockerill. At our November work session, we heard two options for covering the first two paychecks that will be issued in 2017. One is drawing upon the 2016 rates in part or totally drawing on the 2017 rates. Council raised several questions and the Auditor and attorney Jeff Cockerill are here to give us the information that they collected since our last meeting.

(Cockerill) Basically when we talked about this at the November work session, there were several questions and I think the biggest one or two were: how is this handled with Elected Officials?; and what are other counties

Monroe County Council December 13, 2016 Page 226 of 262 Page 8 doing? I emailed back and forth with the State Board of Accounts. This would not work for Elected Officials and I think that was confirmed by at least one of the counties that we had talked to that due to the statutory requirement that the Elected Official’s salary ordinance can’t change in which the year in which they served that that couldn’t happen for Elected Officials. So that was the word from the State Board of Accounts and it makes sense when you look at the statutory framework for it. The other question is we requested from over 30 different counties that use LOW how they handle these operations. We’ve heard back from 26. Seventeen indicated that they do follow that once the calendar year switches the rate of pay switches for pay day not work day, nine did it kind of how we’ve traditionally done it, and then we didn’t hear back from several. So essentially it is a two‐to‐one ratio of how it is handled.

Some of the things that didn’t come out at the work session that we thought about as we were thinking about these types of issues is how does this affect a 27th pay in those kind of years? I know it is not next year but it is only four or five years down the road and some of those other issues like that. Our recommendation would be next year have the Auditor and HR work with the Council staff and a Council liaison to holistically look at this issue, come to some kind of proposal before budget time next year and then incorporate those kind of thoughts into the budget as necessary or say no we like how we’re doing it and we’re just going to continue that way. I think the more we looked at it it just seemed that there were these other questions that kept popping up and the 27th pay is a perfect example of that. If we’re going to do a solution I think we need to make sure we cover all the bases and look at it in a complete manner.

(Munson) So your recommendation is for us to study this more thoroughly next year and be prepared before we move into budget season.

(Cockerill) I also think there is some importance. This is the second year in a row that this issue has come up in the last quarter of the year. I think there is some benefit to having a resolution to it so we are not looking at it every year but we’ve studied it and done a thorough examination and we’ve made a decision. I think that is as important as most other things.

(Hawk) Of course you know that I believe this Council, as a body, made that decision when we voted on the 2017 Salary Ordinance. But one of the things that you brought up is something that we really do need to address and fairly quickly consider is that 27th pay because while it may seem like a long way away, we’ve made a commitment when we went through this last time and we were struggling about how we were going to make it, how we were going to pay the people in grants, and so forth, and we were really up against trying to make that 27th pay. And you know what? We made a commitment that we were going to put money back every year so that we would be ready. Remember you can’t bond to make payroll, we have to figure out how we’re going to have the money to make payroll so we need to start addressing right away how many years out we have, how much we have to save every year so that we will be ready when that happens. So while that is not a part of our decision this evening, I think it needs to be really high on our radar.

(Cockerill) I remember those times and it was not a happy time going through those discussions, it was very stressful.

(McKim) So just to clarify, we’re talking about 2021, right? Isn’t that your understanding when the next 27th payroll is going to be?

(McKim) I agree with Mr. Cockerill’s strategy. I don’t think we should take action on this now for the 2017 payroll.

(Yoder) How do we go about doing something a little bit more intentional so we don’t forget?

Monroe County Council December 13, 2016 Page 227 of 262 Page 9

(Munson) Well we’re all going to be here next year.

(Yoder) It happens, you forget, you move forward. What are our options? Do you put a not somewhere?

(McKim) I’m just suggesting that the Council President next year create a task force to study the issue with the new Auditor as well.,

(Munson) That’s a great idea.

(Hawk) Well I would suggest that we already have a seven‐member task force here, it should be decided by all of us in a public meeting, public work sessions. This business of three people making decisions for seven people, that is not the way County Government is supposed to work.

(Yoder) My question is do we just have it in the minutes? How does it get…?

(Flory) I’ll be glad to remind you in early January that it should be on the agenda. And we need to be clear, three people don’t make a decision for seven people. It is an important point to get out to everybody. There is a lot of grunge work that goes into pulling information together, sorting through it and trying to package it in some sort of meaningful way, then it is disseminated to you. Point out anything in the past where you’ve been told that this was the decision that is made and it had to be rubber stamped. That is an important point to get out.

(Hawk) We have work sessions and if we would really make certain that we carve out our work sessions to actually get some of this work done rather than having two regular meetings and then we can assign some of the work to our staff to bring forward the information that each of us could ask for and ask our staff to make sure that we have the information ready for us to look at at work session, we can all feel like we have an equal voice in the outcome and we will also feel like we have an opportunity to learn as we go because sometimes these things that you work on in a committee the rest of our are not aware of how people arrived at decisions. But certainly we can decide that next year.

(Spoonmore) I think it is a good strategy and I’m just looking forward to working on this in the next year so thank you.

(Cobine) This may not have been particularly a focus of what you were looking at, I’m not sure, but in the event that you found information about this, I would like to ask. One thing that I heard about as an issue related to this which I agree we should consider it more carefully in the following year but that was that based on the way we’re doing this and we are going to continue to do this for the time being, that there is potentially sort of a, I guess discrepancy is the wrong word, but unless a County employee is especially careful in planning, I guess, because the pay rate of the previous year that happens in the first one‐and‐a‐half pays, so to speak, of the next year, any raises that they might get do not catch up, so to speak, to any deductions for benefits and things like that that happen. I was just curious to know if there were any sort of administrative remedies for that or is that purely a beast of the schedule and just the way that it works?

(Cockerill) Please correct me if I’m wrong but my understanding is on a typical year the benefit costs are increased with the second pay, not the first pay of the year? In the past that is how it is handled and it is a split pay, you know half paid out of one year and half paid out of another and so the pay goes up a little bit and the benefits go up the whole way so there is still kind of that issue that but that is how it has been handled historically.

Monroe County Council December 13, 2016 Page 228 of 262 Page 10

(Cobine) Okay, but that is information that I did not have because it lessens the difference; I thought it was for both of the first pays. If it is only the one that is split then that is not as much of an impact so thank you for that information.

(Hawk) But your withholdings and all of your deductions is figured on the 26‐pay periods, so your very first pay date that you actually get paid has to go with that year, not the year that you earned the money but the money when you are actually paid. Because you’re counting 26 pay periods and if you don’t take it out evenly through‐ out that 26 pays you will not end up with the dollar amount that you’re supposed to arrive at. So that is not split up even when you do a split payroll, the withholding is totally for the new year.

(Cockerill) And when I say that I’m purely speaking of our benefit program, I’m not speaking of any taxes. Taxes are taxes, the taxes come out as they are required to.

(Hawk) Benefits get split up 26 pays too, it is the same thing.

9. AUDITOR’S OFFICE Request for Approval for Transfer of Funds 1216‐000 Auditor’s Ineligible Deductions Fund From: 32005 Legal Notices $500.00 To: 20001 Office Supplies $500.00

Cobine made a motion to approve the request for transfer of funds. Jones seconded.

(Chambers) Basically what happened is the election workers, instead of being paid through AP claims, like we had originally started to do with LOW because that is the common practice for LOW counties, we moved those to payroll and so with us being direct deposit on actual payroll for the County employees, we don’t house very many payroll checks anymore so we had to order extra in order for us to be able to process the election workers’ payroll so I was short in the 20s so I’m moving it from the 30s to cover us.

(Munson) That is pretty straightforward.

(Hawk) I thought I had heard that there was some kind of delay in the payroll payments, so maybe that was it, we just didn’t have the checks available?

(Chambers) There was no delay. As a matter of fact I think this was probably the quickest turnaround for election workers to get their pay.

(Hawk) Well that’s awesome. Somebody thought otherwise. Thank you.

(Chambers) Normally it is about a month turnaround and this time it was just the next payroll we processed them and it was even a short two‐week timespan by two days because of the holiday. So we really pushed ourselves to get that taken care of.

A call was made for public comment.

(Stonecipher) I would like to note for the record that fund is 1216 Auditor’s Ineligible Deduction Fund.

Stonecipher called roll:

Spoonmore – yes

Monroe County Council December 13, 2016 Page 229 of 262 Page 11

Hawk – yes Cobine – yes McKim – yes Munson – yes Jones – yes Yoder – yes

Motion passed.

10. PROBATION DEPARTMENT Request for New Budget Line and Additional Appropriations 1122‐9617 Community Corrections Grant 20001 Office Supplies $ 1,265.00 32114 Electronic Monitoring 14,235.00 Total: $15,500.00

Cobine made a motion to approve the request for a new budget line and for simultaneous additional appropriations. Jones seconded.

(Tom Rhodes, Community Corrections Direct/Asst. Chief Probation Officer) I’m here tonight to let you know that the Indiana Department of Correction gave us a little bit more in the way of grant money. It is one‐time money to help pay for electronic monitoring. What it is is a mobile alcohol detect device. We give it to an offender on our program and they carry it with them. They will get random alerts and when they get an alert they have to put their mouth on a tube and blow into it. It takes a breath sample and also takes their picture at the same time and it sends the picture and score to us along with the GPS coordinates at the time. The Indiana DOC decided to help us be able to pay for seven of those on a lease and also gave us a little bit of office supply money because we have been in the State of expanding our operations. It is not much but every little bit helps. So I appreciate your support of this tonight.

(Munson) Thank you.

(Hawk) Okay, so this is seven. How many would you like to have? Seven doesn’t sound like very many really.

(Rhodes) We would like to have as many as we could but we can only get what we get from the State.

(Hawk) It seems to me this would also save a lot of personnel costs. Maybe I’m wrong but maybe they wouldn’t have to come in as often.

(Rhodes) We still have Day Reporting and our Officers are still going out to the offenders’ homes to check on them and at various places in the community. We are actually using this device for folks who have been violating and have tested positive for alcohol. We can put them in the jail for a day or two then they come back out and we’re letting them know we’re going to be watching you ever so more carefully than we have been and give the yet another opportunity to go to treatment and to be held accountable for staying sober if at all possible.

(Hawk) Is this something that they have in their possession?

(Rhodes) They will carry it with them, yes. It is a little bit thicker than an iPhone.

(Hawk) And then how will they be notified to do that?

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(Rhodes) A call would be made to that device that would alert them that they need to send a breath sample.

(Hawk) And it takes a picture of them so they can’t cheat and have someone else do it.

(Rhodes) Right. It is new technology and we, of course, try to look into any technology that might be valuable to us. The State has given us some funding to try this product out and we’ve been using it a little bit but it starts to get really expensive when you have somebody on home detention and we end up putting them on GPS which can cost $16 a day. If they start violating or the judge decides they need this device, it can be another $8 a day. So we’re already racking up a big fee for the offender to try to pay and we want them to be successful and so with this grant money we are able to give, as Judge Bridge’s would say, a scholarship so that they won’t have to pay for this sober‐link device while they’re on the program so we can test it plus we’re increasing accountability for the offender.

(Hawk) This is just awesome because of that offender can get to the point where they can lead a sober life it changes the whole family dynamic.

(Rhodes) Absolutely.

(Hawk) This is wonderful news.

(Rhodes) And we don’t want to have such a hardship with them worrying about paying fees where that becomes a trigger where they feel like drinking. So we’re trying to do what we can to help people strive to become productive members of the society we live in.

(Spoonmore) So this sounds like some pretty sophisticated technology and you mentioned some of the costs associated with it. Are the $16 a day and $8 a day costs that are being borne entirely by taxpayers or is that by the offender?

(Rhodes) We charge the offenders to be on home detention. The home detention fee is $12. That would cover our radio frequency‐type device. If they need GPS, that is another expense to us and we have an electronic monitoring enhancement fee of $4 which would help offset the cost to us.

(Spoonmore) Is this technology helping us keep the jail population lower?

(Rhodes) It has and will. We haven’t used the mobile device that much but if somebody is in jail with a severe alcohol problem and the judge wants to give them another opportunity, we can bring them out and put this device on them along with home detention equipment and hold them accountable and hopefully they will be able to make it along with treatment and a great support effort that happens between treatment and Community Corrections and Probation.

(Spoonmore) Thank you.

After a call for public comment, Stonecipher called roll:

Cobine – yes Yoder – yes Spoonmore – yes Munson – yes Hawk – yes

Monroe County Council December 13, 2016 Page 231 of 262 Page 13

McKim – yes Jones – yes

Motion passed.

11. COURT SERVICES Request for Approval of Additional Appropriations 8122‐000 PTOC Grant (IV‐D Parenting Time) 18101 FICA $ 15,524.23 20011 Supplies 1,217.25 30006 Contractual 68,274.56 30010 Travel 4,713.55 32741 Other Contractual 36,759.96 Total: $126,489.55

Cobine made a motion to approve the request for additional appropriations. Jones seconded.

(Bret Raper, Circuit Court Commissioner) Good evening, I’m here tonight to talk about PTOC, it is Parenting Time Opportunities for Children grant. Some of you who’ve been on the Council for a while are probably tired of hearing this grant because I’ve been here before you the last four years. The grant itself is over with. Back in 2012, for those who might not know, we procured a grant, one of five grantees in the country for $100,000. The grant is a IV‐D grant which means child support establishment and enforcement and that has never involved anything concerning parenting time or anything along those lines. So the grant itself was designed to collect data to see what affect, if any, that establishing a good parenting‐time relationship between the non‐custodial parent, typically the father, would have on collection of child support. Common sense, our anecdotal experience was it certainly has an effect. Obviously if you’re having a good relationship with your child you’re going to be much more inclined to pay support. So that is what the grant has been designed to do for us to collect data to show that it does have an effect. We don’t know what the results are, we’ve been collecting data over the past four years.

As I said, between 2012 and 2016 it has been $100,000 a year. We have about $126,000 carried over and the Federal Government has indicated to us that we can extend for one year and continue to provide services with that $126,000 carryover, we just need permission from you all to spend that money. The services that we’re talking about would be as follows:

We work with Middle Way House and we do a domestic violence screening. So before there is a parenting time order we want to make sure what the status is, what the history is, if there is any domestic violence. We don’t want to just issue an order and put a child in danger. We have a screening tool to do that, we work with Middle Way House.

A large portion of it goes to what are called Civil Investigators. These might be most commonly associated with Guardians Ad Litem. These are persons that we contract with and we have two former Child Protective Services Investigators who actually go into the homes and speak to the parents, significant other, relatives and neighbors and give us all the information we need to help make an informed decision about parenting time.

We also procure the services of mediation through our own Mediation Clinic. If there is a necessity for supervised parenting time, we contract with Family Solutions so we can schedule and pay for supervised parenting time. That usually runs about $65 an hour and for folks who are struggling to make ends meet, paying for the supervised parenting time is sometimes cost prohibitive in allowing them to have parenting time. So we’ve been sponsoring that to some extent. Additionally sometimes we pay for co‐parenting counseling when

Monroe County Council December 13, 2016 Page 232 of 262 Page 14 two parents just can’t get along and they need someone with professional training to help them learn ways to communicate effectively because they’re going to be co‐parenting for a long time.

Again, I can’t give you the data because we haven’t crunched that yet but in terms of just the success rate, anecdotally speaking we’ve had tremendous success with these services and we would hope to at least continue it one more year with this $126,000. We will probably try to spend more this year than we ever have. But anyway that is what we’re asking the Council to do this evening. I’d be glad to entertain any questions.

(Hawk) Thank you very much.

(Yoder) Just as soon as you do have some empirical support I would love to hear it, maybe another presentation for the Council. I’m in full support of this. It is terrific that we have it.

(Raper) We’re one of five grantees, we’re the smallest of the grantees, in one case I think it is the State of Ohio, and so I don’t know when the data will be analyzed but I absolutely would schedule and make a presentation, glad to do that.

After a call for public comment, Stonecipher called roll:

Munson – yes McKim – yes Jones – yes Hawk – yes Spoonmore – yes Yoder – yes Cobine – yes

Motion passed.

12. SHERIFF’S DEPARTMENT

A. Approval of Sheriff’s Deputies Contract

Cobine made a motion to approve the contract. Jones seconded.

(Cockerill) What we have before your is a contractual agreement between our Sheriff’s Department’s Collective Bargaining Unit and the County. There is really one area of a major change and that is on page 71 of your packet, Subsection B, Salary. The previous contract had language in it that indicated that if the Sheriff asked and the Council agreed we would do a salary study for the Sheriff’s Deputies. So this summer/fall that report, which was included in your packet, was conducted by Waggoner Irwin & Scheele and on that report it gave total average base salaries for all of our positions: Deputy, Sergeant, and Lieutenant, which are the ones in the contract, as well as Chief Deputy or Captain, which isn’t in the contract so it is not included in our review. So it gave base salaries for that, and as you know we have a range for all of our employees and we utilize those ranges in ways with bumps after one, three, eight and fourteen years. How we came up with schedule that is in Subsection B is we took the base salary that is listed in the report, the average base salary for comparable units, it includes cities as well as counties, the list is in the packet, and we found that there is a percentage difference that is roughly the same for all our job classifications, it is right around 21%. So we took that 21% to be the full range and then using how we typically utilize the range we got the numbers you see under Deputy which would be a new hire, the one year, three year, eight year and fourteen year. Then we looked at the base for Sergeants and Lieutenants and I think from the Commissioners’ perspective, we anticipate that those positions are going

Monroe County Council December 13, 2016 Page 233 of 262 Page 15 to be filled by people who already have some experience and things so we wouldn’t want to start them at a zero and we kind of wanted to make sure that the structure made sense.

So for Sergeants when we looked at the base it was actually going to receive less compensation than a 14‐year seniority Deputy and for a supervisor who probably has 14 years or very well could have 14 years before retiring would incentivize not taking a promotion. But the Lieutenants were well above that so we kind of took the difference between a 14‐year Deputy and the Lieutenants and made that the Sergeants. So if a long‐term Deputy gets promoted to Sergeant there would be pay increase and then also from Lieutenant to Sergeant there would be a comparable pay increase.

So that is how we came up with the salary schedule there and that is the major change in this contract as compared to before. If you have any questions, I’m more than happy to answer them, but essentially that is the bulk of the change in the agreement.

(Cobine) This is something that I’m not completely clear on. Obviously this new contract will cost something beyond what the contract in the past did because we’re raising the rates for people as we would want to do, but in the context of our budgeting with anticipation of their being new positions, what is sort of the end impact in terms of what we’ve already thought about and for 2017 is this something that we’re going to need to make additional adjustments for beyond what has already gone through in terms of the budgeting.

(Munson) The fiscal impact.

(Cockerill) When I compared the Salary Ordinance at the time with these changes and I took into account a percentage for fringe and those kind of changes, it was around $220,000. The healthcare fringe is based upon a set number divided by the salary and so if you took away that it was around $180,000. I put an estimate of $210,000 in here with the thought that I don’t feel comfortable giving you either number as being correct because I think it is probably somewhere in between. So if you use the straight fringe rates plus the salary changes, it would be about $220,000 when you compare the Salary Ordinance that was approved and what these changes are. It would be about $180,000 if you did not include the health insurance costs.

(Cobine) And that’s calculated based on current staffing levels, correct?

(Cockerill) It was based upon the Salary Ordinance which I think are current staffing levels.

(Hawk) What about the salaries that were included in the Public Safety Tax? Is that $220,000 all coming out of County General or are some of those that you figured in the $220,000 – I’m just trying to figure out where the $220,000 is going to come from.

(Cockerill) Clearly that is Council’s decision. I had anticipated that probably we would look at the Public Safety Income Tax first but if you guys decide that there is a different area that you would prefer it to come from then that’s….

(Hawk) I didn’t make myself clear. If we were going to pay for the fiscal impact of the positions that are covered presently in County General, how much would that be? And then if we’re counting the positions that are covered right now under the Public Safety Tax, how much would that be? Or do we plan to somehow put all of the additional expense of this new contract, all of it. under the Public Safety Tax?

(McKim) Well I think he’s saying that is up to us; that is our decision.

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(Hawk) Well certainly but I want to know where you got the $220,000. You’re counting both the County General and Public Safety employees being paid out of that, both of them, you arrived at the $220,000, is that correct?

(Cockerill) Correct. Everything that was in the Salary Ordinance that I reviewed.

(McKim) So in other words you based it on the 2017 Salary Ordinance?

(Cockerill) I believe that was the one that was in front of me.

(Hawk) And then we also had indicated when we voted on the Public Safety Tax that we were just going to add only five and then we will be voting on the budgets for the following year and we agreed we were going to add another five, so if we take all of this $220,000 out of the Public Safety Tax then we add on the expense of five more we’re really dipping into that. I understand that is probably all things we need to look at. It would have been nice had this happened sometime other than right here at the last minute when we need to be making decisions so that we could look at from which budget we wish to take this. And it is so important that these contracts be done before budget hearings because this should have been a part of our whole budget discussion. This is just procrastination for whatever reason. I don’t know whether the Commissioners, the Sheriff or the Legal Department that just couldn’t get around to it but that leaves us holding the bag trying to decide from what pot of money we’re going to pay for this and what decisions have we already made that we didn’t consider here goes another $220,000. This doesn’t mean I wouldn’t support it, it just means I think we made decisions without knowing all of the problems that we were looking at.

(McKim) So just clarify as far as the procedure goes what you’re asking us to do now is simply ratify the contract and then next year we will have to both do a Salary Ordinance amendment to incorporate the appropriate changes and make the appropriations, make changes to the budget, once we get the budget order to be able to pay for those changes.

(Hawk) And I understand the County Commissioners are the ones who do the contract but any contract they sign with the department is subject to our agreement. So I would like to implore those people who make these decisions to do it on a more timely fashion so that we can make our decisions with correct information.

(Munson) Now that we know that your $220,000 reference is to the 2017 budget, has there been discussion within the Sheriff’s Department regarding how this affects the plans for using the Public Safety LIT funds for five new positions? Because I’m not sure we going to be able to afford what we’ve discussed.

(Cockerill) We’ve had conversations with the Sheriff about if the revenue doesn’t come in to fund all those and the alternatives and I think he was supportive of going ahead with this contract.

(Flory) A lot of what this does is carries over raises that we’ve been giving to County employees with the bump increases and other things and tries to bring them to current employees of the Sheriff’s Department and it is my understanding, Mr. Cockerill, wasn’t the Sheriff actually presented with the option if [he] could choose between these higher salaries for your current staff and additional employees he said he would prefer to see the focus on higher salaries for current staff?

(Cockerill) We had a meeting where we discussed that very topic. So he was made well aware that depending on revenues coming in there may have to be changes made in the future.

(McKim) But he’s not actually a part to the contract, right?

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(Munson) No.

(McKim) That contract is between the Merit Deputies and the County Commissioners.

(Hawk) It usually has a County Council member. Was there a County Council member there in the meetings?

(Cockerill) I think County Council staff was at the meetings.

(Flory) I was at them.

(Hawk) Well in the future I’d certainly like to see the liaison from the County Council to be a part of these meetings. That is the way we used to do it so the Council would feel like they had representation and then they would be looking at our budgets and understanding of the implication of moving forward with this or if we had to do it in steps rather than taking the full bite of the apple at once. It might be that we would have to work toward it or whatever. It just seems to me that this is a $220,000 hit to the budget that I was not anticipating and I’m not seeing any faces down there that say, yeah we all knew this was going to happen. To say that you could do a salary study did not actually say that we were going to agree with whatever study.

(McKim) These numbers are not what was requested. This was the result of both parties moving toward a compromise.

(Cockerill) Correct.

(McKim) I just wanted to make it clear that it wasn’t like the Commissioners just accepted whatever was requested.

(Flory) There was a lot of hard negotiation that went on to arrive at these numbers. I will say that even though the Sheriff isn’t a party to the contract, you wouldn’t want to set up a contract with his Deputies which has a lot of policy implications involved in it without touching base with the Sheriff himself and giving him the opportunity to comment on various options he might like to see.

(Cockerill) And not to delve too far into case law and things like that but there have been examples where an elected official’s staff underneath them was part of a collective bargaining unit that they were not in agreement with the contracts for and then they let somebody go outside the realm of that contract and the court said that contract does not apply to that elected official because he has some inherent abilities based upon being an elected official that another group can’t contract around. So I intend to, and I plan on having the Sheriff sign off on this contract for that very reason. I think if he does not agree with some of the provisions in the contract – and again, that is why run it by him to make sure he is comfortable with it – and if he is not a signatory to it then there are some provisions in there that may or may not be valid and we want the contract to be valid so I always request the Sheriff to sign off on these contracts.

(Hawk) Are you just presenting this to us for this evening for our review and we will decide whether or not we wish to ratify this at another meeting next year because we really don’t have the numbers to adjust the Salary Ordinance anyway? Or are you expecting us to make a decision this evening without having discussed these numbers at a work session to see if there is any kind of alternative like as I said before moving toward our goal with different steps as we’ve had to do with many other County employees? And boy that is a hard thing for me to say because I really support public safety above everything. I mean the Highway Department and the Sheriff’s Department are the ones that people care about. But we also have to be cautious because there were – I’m not saying the members of the Council made this commitment – but there were commitments made, or at least

Monroe County Council December 13, 2016 Page 236 of 262 Page 18 indications, that there was going to be a certain number of new Road Deputies and this would, I fear, preclude us from being able to do that.

(Cobine) So the duration of this contract is two years, correct?

(Cockerill) Correct.

(Cobine) Okay. So this is a lot sooner than the 2021 27th pay period so sometime in the first half of 2018 when this contract is getting, regardless of how this particular one works out, I think we’re going to want to have on our calendar like hey let’s find out if they’re going to have this before or during budget time because this is very late in the game to consider it. So that is something we need to have a reminder for next time around because it has the potential to change a lot of things.

(Munson) I certainly agree with that. I want to point out that it was June of this year that the request was made to WIS to conduct a comparative salary and benefit study and their report was September. It was from that point that the negotiations started, is that correct?

(Cockerill) I think we had started the negotiations much earlier than that but fairly early in the negotiations, this seemed to be the keynote issue, if you will, the one that was going to require the most work and the mechanism was already in place for the salary review in the previous contract and once the Sheriff made the request and then the salary review was approved and we got it going, really the bulk of the negotiations started pretty much after that with looking at basically the big issue.

(Hawk) {Inaudible} the budget hearings were. You can’t start in that time and try.

(McKim) Councilor Hawk actually asked a question before that I didn’t actually hear an answer to. What is the importance of actually approving the contract tonight versus approving it at the same time we have in front of us an appropriation and Salary Ordinance?

(Cockerill) I guess from my standpoint the contract has an effective date of January 1. If you choose to wait a month and do it in January I don’t see how that affects the contract itself. I mean obviously, from my perspec‐ tive it would be nice to have it all wrapped up this year but I understand there are other decisions that need to be made as far as budgeting and things like that and if that goes hand‐in‐hand, it goes hand‐in‐hand.

(McKim) It does have a non‐negligible cost to it obviously.

(Cockerill) Oh yea.

(Munson) I think we need to know the source of funds for the payments that are going to be promised with this contract.

(Cobine) It is true that most of the comments that I’ve heard tonight and that I’ve made have to do really with the scheduling of this. The information that is contained in the packet and what you’ve presented about the nature of the contract, again, I think it is important to make clear that as far as I can tell and my own personal opinion is that it seems that it was well thought out, there’s obviously been a negotiation process and so that is not really what we’re questioning but it is really just that sort of like what would be a ripple effect because of the costs and essentially for now and in the future making sure that we don’t have it this late when we’re looking at a 2019 budget when this one is done.

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(Hawk) It was very recent that the County Commissioners agreed to this. What was it, a week ago or something?

(Munson) I think it was two weeks ago, wasn’t it?

(Cockerill) It think it was the meeting on Wednesday before Thanksgiving.

(Flory) The current contract will hold over until it is replaced, correct?

(Cockerill) I believe there is specific language that says it does not hold over.

(Hawk) Was it too late to advertise for this additional? Of course you wouldn’t do one for this year, you’d want it in the budget for next year, but then you needed it in the Salary Ordinance but I just spoke with Kim about this just yesterday and she didn’t have any numbers to even put in the Salary Ordinance. It just seems to me we’re working with only partial information but maybe this is just something everybody just thought we would go oh yea this is good let’s move on.

(Munson) So we don’t have specific information to put into the Salary Ordinance, is that correct?

(Flory) That’s correct.

(Munson) And so the Deputies would be paid at the rate that was approved during our budget session?

(Cockerill) I believe your January meeting, as we discussed, should fall before the payroll is issued for any 2017 work. So I think even if you approved it at that meeting, then it could be effective January 1 and be treated as effective January 1.

(Munson) Right. I believe there will be sufficient funds in the General Fund appropriation to cover the first payrolls but we will not have a good plan for how this is budgeted for all of 2017 until we sit down with all the salary lines and look at this.

(Hawk) Well until we change the Salary Ordinance they cannot be paid a different amount.

(Munson) That’s right.

(Hawk) Even if we voted tonight to ratify this contract or to say that we agree to it, until the Salary Ordinance is changed the Auditor cannot cut them a check for anything other than what that present Salary Ordinance says.

(Munson) But Mr. Cockerill said that our first January meeting will take place before they are paid at the 2017 rate.

(Hawk) So you’re thinking that the Salary Ordinance changes could be made and then it would be the second payment date, half of that would be the 2017 rate and so the thought is it would be adjusted and then changed on that last one‐half of that.

(Cobine) Mr. Flory, I’m sensing that there are some members of the Council that are perhaps reluctant to because, or perhaps to vote in the affirmative, I’m not sure, I’m guessing here but because of not really knowing essentially where we’re going to fund this from. Could you comment on the current state because we have this motion to approve?

Monroe County Council December 13, 2016 Page 238 of 262 Page 20

(Flory) First of all, don’t vote on a motion unless you’re comfortable about it. So it nobody else’s schedule but yours unless it causes some sort of disaster and you’ll be informed of that. So remember that. I don’t see any reason not to carry it over to January. I’m recalling at our budget session we actually budgeted for five positions in the public safety tax revenues so it is not like this has just sprung out of nowhere without any consideration or anything else. You want specifics, that is fine. What were the projected revenues to come to the County from the public safety tax? Two point some million?

(Munson) Two point three.

(McKim) We don’t have all those numbers in front of us which we should to have this discussion.

(Flory) I understand. We can get those pulled together and have a much more fiscal presentation of what factors into this and get clear feedback again I’m sure the Sheriff was presented with you’ve got an option of more Deputies or increasing the salaries of your current Deputies and the current Deputies were looking at a review from WIS that came in in September that I think was distributed to everybody and they know what has been done with County salaries, so this has kind of been on their radar. So this is what has factored in to these decisions and this contract coming forward so we can compare increases, changes, how this stands up against other County employees, how it stands up against projected revenues and make that kind of presentation at our first meeting in January, maybe get them here to speak to it, go back to them beforehand and say is this what you are certain you want to go forward with and how can you make the case for it, come back in January and give you a much more thorough fiscally‐focused presentation and you can take action then.

(Munson) It would require changing the 2017 Salary Ordinance in January.

(McKim) First of all, like I said before, I support the proposed contract as is and I would vote for it tonight but also, as Councilor Cobine suggested, I think we do need to have this discussion in a fiscal context and I’ve heard no reason given whey we need to vote for this tonight. To make to effect anyway we really need to do a Salary Ordinance amendment in January and eventually do some appropriations.

(Hawk) I just want to suggest to the Merit Deputies that this should in no way reflect on our appreciation of everything they do or that we’re saying we don’t want to go along with this contract but merely that we do not have all of the information at hand to decide where the dollars are going to come from. It won’t slow it down one bit for us to understanding that. I’m not saying it is the Merit Deputies’ fault that this is all so last minute and we don’t have the numbers that we need.

(Munson) Thank you.

(Hawk) I just wanted to make that clear.

(Munson) I’d like to follow up on that and to say that the Deputies should understand that their first two checks received in January will not be affected by our discussion tonight nor the action that we’re taking at our January meeting. It is after that that the 2017 salary rate will come into effect.

(McKim) We’d have to change our Salary Ordinance anyway. I guess that’s what I’m saying; we have to take that vote in January anyway for anyone to be paid the higher amount so we might as well just take both of those votes at the same time.

McKim made a motion to table until the January 10, 2017, regular Council meeting at 5:30 p.m. in the Nat U. Hill room. Jones seconded.

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(Flory) And technically you’re continuing it which is fine. I actually believe, I don’t have my Robert’s Rules with me now, but if you table an item it dies on December 31st of the year in which it is tabled is my understanding. So what you really want to do is as you just did to a specific time, date and place and continue it which will be fine.

(McKim) I substitute the word continue.

(Munson) That’s fine. We have a motion to continue this and a second. Is there any discussion on this motion.

Motion carried by voice vote.

B. Request for Approval of the Deputy‐Canine Unit Job Description and Title Change

Cobine made a motion to approve the Deputy‐Canine Unit job description and title change request. Jones seconded.

(Russell Brummett, Chief Deputy Sheriff) We’re asking for an additional $1,400 for the Canine position. This position goes above what a regular Deputy would be required to do. The Merit Board has also already adopted a ten‐page policy governing the Canine unit which outlines everything that the Canine unit is supposed to do which goes above and beyond what a regular Deputy does. The biggest thing is that the [Canine] Deputy will be on‐call 24/7. Our Deputies and also other agencies can call him out and utilize this Canine unit. He also will be responsible for grooming, keeping the dog up to standards with the veterinarian medical records for the dog as well. He will also be doing a lot of public demonstrations with the canine. He is currently in training now at the Indianapolis Canine Training School. We are looking for the Canine to be ready to go on the road in mid‐January. If you have any questions about the Canine unit.

(Yoder) This has been in the works, no questions.

(Cobine) When this came through PAC, again, everything has been well put together and the documentation that has been provided is indicative of that throughout the process. So this is a good asset for the County to have in its law enforcement.

(Hawk) We’re supposed to be putting in a dollar amount there. Are they asking us to put in the dollar amount of something we haven’t agreed to yet which is the 2017 that we’re going to be looking at next year in January?

(McKim) This is still just the position description, right?

(Munson) This is a two‐part question. First it is the position description and title change and then we’ll have a separate motion on the approval for changing the Salary Ordinance.

After a call for public comment, Stonecipher called roll:

Yoder – yes Spoonmore – yes Munson – yes Jones – yes Cobine – yes Hawk – yes McKim – yes

Monroe County Council December 13, 2016 Page 240 of 262 Page 22

Motion passed.

C. Request for Approval to Amend the 2017 Salary Ordinance 1000‐005 County General ‐ Sheriff’s Department From: 15179 Deputy Merit Pole 2 40 hrs 3‐year $43,693.00 To: 15179 Deputy‐Canine Unit – SO 40 hrs (new contract amount will be adopted, plus a stipend of $1,400.00)

(Brummett) We’re asking for what we call additional pay for detectives since they’re on call‐out. It is $1,400 since the Canine unit will be on a 24‐hour 7‐day callout. He can be called out by our Deputies and other agencies. We plan to work with the Bloomington Police Department and that makes two canine dogs for the whole county. We have not had a Canine unit in the Monroe County Sheriff’s office in about 20 years so this exciting to us to have one. We do have the vehicle for the Canine unit and, like I said, he is in training and hopefully will be ready to go on the road in mid‐January.

(Cobine) I believe the way I read the initial motion, to approve the request for the salary ordinance, so help me out here. What did we just vote on? Because I didn’t really make a motion that said anything about a job description, unfortunately. So the language of the motion that I moved was about salary ordinance.

(Stonecipher) The first one? You moved approval of Deputy‐Canine Unit job description and title change.

(Cobine) Oh right, I did. No this is my confusion. So never mind.

Cobine made a motion to approve the request to amend the 2017 Salary Ordinance to reflect the new position for the Deputy‐Canine Unit was set out on the agenda. Jones seconded.

(Stonecipher) So the salary itself is remaining the same?

(McKim) We don’t have enough information.

(Munson) Exactly, I was just about to ask about that.

(Hawk) Why don’t we just vote on this when we decide on what the Salary Ordinance is going to be for 2017; we don’t even know what that is?

(Munson) Exactly.

(Flory) There is an unknown as far as the dollar amount to plug in goes, but it is a new Salary Ordinance line changing the name to reflect the new position that has been added. So if you want, you can just take care of this at the January meeting also. It will be fine.

McKim made a motion to continue the item until January 10, 2017, at 5:30 p.m. in the Nat U. Hill Room. Jones seconded. Motion passed by voice vote.

(Munson) Mr. Brummett, we will see you in January.

(Brummett) Thank you.

13. PUBLIC WORKS/HIGHWAY DEPARTMENT

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A. Request for Approval of New Position and Adoption of Job Description for Stormwater Crew Supervisor

Cobine made a motion to approve the request for new position and adoption of job description. Jones seconded.

(Lisa Ridge, Director of Public Works) Good evening. After assuming the position a little over a year ago, we’re trying to do some assessments in the Department, especially where Stormwater is related. Since the 2013 fee was assessed on all the property owners in Monroe County, we have a complaint log that has over 1,000 complaints in it. Some have been addressed; many have not. We forwarded many of the complaints to the Highway Garage and they kindly would fit it in when they could in their schedule outside of all their other tasks. After doing an analysis in the department we discovered that really it is a manpower issue at this point; we only have a two‐man crew out there. We are trying to compare this more to like our Bridge Crew operations. We have a Bridge Crew Supervisor. We wanted to bring in like a Storm Crew Supervisor. It would be a hands‐on position also working with property owners to fix their drainage issues. I think that is probably 80% of the complaints that we get in the department now is addressing these drainage issues. So we want to get that list down and address the issues that the Monroe County residents have since they do pay a stormwater fee at this point. It went through WIS, we’ve gone to the PAC and everything has been approved up to this point. So if you have any questions.

(Hawk) I certainly support this. I’ve heard so many constituent’s concerns. I think they think the Council can go out and fix their roads or the stormwater issues. But the last time I think you were the one that told me how many people are waiting for someone to address these concerns and so I think it is time that we do that. People want to know that this is going to happen. They’re paying a stormwater tax, they believe something should happen.

(Ridge) I agree. And I don’t think it is any fault to anything in the past. I think it is just we’re trying to have a better process.

(McKim) I support it.

A call was made for public comment.

(Trohn Enright‐Randolph) Good evening Council. I am the newly‐elect Monroe County Surveyor and I sit on the Stormwater Management Board. Just recently and throughout my time at the Surveyor’s office, this is a very crucial need so we can start addressing the public and that can start freeing up staff to look at long‐term goals and objectives. So I completely support this and I applaud Lisa yet again for really ramping up the operations over there to start standardizing processes and procedures.

(Munson) Thank you.

Stonecipher called roll:

Cobine – yes Hawk – yes Yoder – yes Jones – yes Spoonmore – yes Munson – yes McKim – yes

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Motion passed.

B. Request for Approval to Create New Budget Line 1197‐000 Stormwater 11072 Stormwater Crew Supervisor

C. Request to Amend 2017 Salary Ordinance 1197‐000 Stormwater 11072 Stormwater Crew Supervisor LTC IV 40 hrs. 14 yr. $42,005.00

Cobine made a motion to approve creation of the new budget line and to simultaneously amend the 2017 Salary Ordinance to add a line for the position. Jones seconded.

After a call for public comment, Stonecipher called roll:

Munson – yes McKim – yes Spoonmore – yes Yoder – yes Cobine – yes Hawk – yes Jones – yes

Motion passed unanimously; no second reading necessary.

14. SURVEYOR DEPARTMENT

A. Request to Approve New Position and Job Description for Land Surveyor

Cobine made a motion to approve the request for new position and job description. Jones seconded.

(Enright‐Randolph) This is the creation of a line for a new job position which WIS vetted, approved and I have the line number here that would be available if that is helpful. This basically leads us to the conversation of setting a salary that can attract and retain qualified personnel. There are a lot of procedures done under the responsible charge of professional land surveyor and a land surveyor to meet some statutory requirements. When I first introduced this idea I was trying to just get a comfortable pay set to retain the services. As I went through this kept mulling it over I realized creating a job description tied into it will protect and preserve the operations to continue regardless of what leadership comes into office and then we can start aggressively doing a perpetuation act that the State set forth. This will just give us the opportunity to start moving forward. I just wanted to introduce Rachel Oser, she is currently serving as our Chief Deputy Surveyor and will be taking on the role as the land surveyor and we’re here to answer any questions.

(Hawk) I’m concerned that we’re adding a lot into our budget planning this evening. I almost feel like we’re sitting in budget hearings again tonight. I just think it is time for us to pull in the reigns a little bit and not grow staff beyond what is essentially needed.

(Enright‐Randolph) Right with being caucused in in June and retaining a licensed surveyor at the end of July we’ve been under a time restraint. We addressed the Council to keep us on the radar. After getting some feedback from WIS I felt like it would be most responsible of myself to wait for the Election since the office was

Monroe County Council December 13, 2016 Page 243 of 262 Page 25 up for Election and that you guys would have an idea of what the leadership is going to be to move forward. So I apologize for addressing so late in the year but I’ve been trying to keep this on everyone’s radar so it wasn’t a surprise.

(Cobine) I’d like to point out that this particular one, I mean I kind of feel the same way about this, there is a lot of stuff that is coming up at the last minute although Mr. Enright‐Randolph’s comments about the context and the time, I definitely appreciate that. This particular proposal here and the job description, of course, is to, unlike the previous one which actually was a new position, this essentially is replacing the role of Chief Deputy. So while we don’t really have a dollar figure here because that would depend on what salary we decide to set as the difference, essentially the dollar amount that we committed in the current 2017 budget to the Chief Deputy would be used to pay for a portion of this position’s salary in addition to if there is a difference between that and what we were to set this evening. So it is not actually quite a significant as even just the last one. So that is just a bit of context to keep in mind in this particular case.

(Yoder) Would the role of Chief Deputy be filled?

(Enright‐Randolph) Not at this time. I can foresee a need for more help around the office. We’re doing a lot of work with reorganization of documents for accessibility of information. But I don’t have any intent of trying to fill that position without going through WIS and even with that said, the Chief Deputy is a political appointee. We like to stay more technical over there so I’m looking in the realms of helping us with research, documenta‐ tion and organization versus having a political appointee as my Chief Deputy. I’ve been with the department since 2005 and I know this is an essential need to so I wanted to try to compromise best as I could and the only thing I had was my Chief Deputy as a full‐time employee so I figured if I zeroed that out to subsidize the amount that it is going to take to retain the licensed surveyor was the only logical approach. I’m kind of asking for exactly what I want; I’m not reaching for the stars and see what falls. There was a few dollar amounts that we presented but I guess we went with the range idea that WIS set and I do have a few added bits. I’m not sure if I’m getting ahead of myself and we should wait for the line creation and then discuss the salary.

(Flory) In response to your question, the statute actually says that most elected officials are granted a chief deputy just as a matter of law. That isn’t the case with the Surveyor so the Chief Deputy position could not be filled unless Council reviewed it and agreed to it. It is not something he can demand by right.

(Spoonmore) I appreciate the Surveyor’s office being very innovative with their staffing models and I really do see the value in this position and how it can help our residents here in the county so I will be supportive of it.

(Yoder) What is the requirement of paying a Chief Deputy to the Elected Official? Would that be there? Is it there? Would that be the case if we don’t have a Chief Deputy in this office?

(Flory) We have a current policy of paying Chief Deputies at 75% of what the Elected Official earns with the exception of the Sheriff and I’m not sure exactly where the Coroner fits in but in most cases it is set at 75% by Council policy. So does that answer your question?

(Yoder) If it is not a Chief Deputy then we…..

(Flory) This is a totally different position from Chief Deputy. I supposed you could put out these job require‐ ments for a Chief Deputy but because it is a licensed surveyor, you’re not going to get anybody to work for 75% of what the Surveyor earns which is a slightly reduced amount anyway in comparison with many of our other Elected Official salaries.

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(Cobine) I will just take a moment to remind everybody that we are considering a position description right now.

(Flory) The way we set these up is the first thing you decide on is whether you will accept a written position description that comes in from PAC. If you make that decision then you need to set up a budget line for that position and a Salary Ordinance line for it.

(Cobine) And I’ll also add that, again, when this did come through PAC we had an opportunity to meet Ms. Oser early in the process and this did go through the full vetting and the actual position description and the way that it was written, the concept behind having this be an actual surveyor not just the Chief Deputy was something that went through our review and we unanimously forwarded it on.

(Hawk) I think one of the first things we ought to be looking at is not just the position description but whether or not we feel like filling this position that is being requested is the highest and best use of these dollars. Is this position so needed that it take priority over perhaps putting those dollars toward the Road Deputy? You see because it all comes out of the same pot of money and when you look at each of these things individually, each thing individually sounds like a great idea until you’ve looked at all your great ideas and realize you’ve used up your opportunity to do the things that we really have to do. I haven’t heard any compelling reason that says that a full‐time land surveyor in the Surveyor’s office is so needed that we ought to put that as a priority over other positions. That may be there. I’m not saying it wouldn’t be nice, it wouldn’t be useful; but it is not the kind of push that we might see for other positions.

(Enright‐Randolph) I’m not sure if that was a question but I could address that comment. Recently we’ve been performing work and right now we’re reviewing all plats that go through Planning so we know what is going on in the County, what kind of monumentation is going on. We uncovered a stone being called out and when we look back at our own records we had a rebar tied off. The best part about this particular issue and I’m comfort‐ able with divulging it to everyone is there is actually no survey that has been based off that rebar and we per‐ petuated the stone which is only 6 inches away. We caught that, we fixed it, we can fix that problem because we were able to go out there and do intensive surveying work and research. So that is now going to preserve that property right. Section corners delineate ownership of property lines so this is a very sensitive subject. I think we have the best team here to address it. With that said, we’re going to keep the Surveyor Review Board in place so we can keep the collective knowledge of the surveyors from the last 30 years to start addressing this problem. We need to not sweep it underneath the carpet anymore and we need to actively engage this and this is something I’m willing to aggressively engage. If we meet our 75 mandate corners which is a lot of work into it and please come over so we can show it to you. I’m going to continue to perpetuate. We have 104 corners currently that have State plan coordinates. What we’re doing now is providing a history of use of that particular monument, we’re getting State plan coordinates, we’re creating other means for assessing that information so we eliminate roving corners, is the best way to describe them right now or a can of worms. And we’re actively willing to take on this issue. I’ve served as Chief Deputy Surveyor for 11 years and a lot of these issues just kept getting moved forward and I would like to see an end to that and do think this is very pertinent. I can’t justify one department function with another, if one is more significant or not, but this is the most vital thing for the Surveyor’s office for a long time.

(McKim) First of all I very much support the strategy of replacing the Chief Deputy with a land surveyor position. I think I had suggested that when you first presented your visions. I know you have been keeping us abreast of your vision for the office and I really want to commend your office for the degree of professionalism that I’ve seen. I know having that position can increase the efficiency of the Plan Commission as we’re already heard. I know you have already worked with the Legal Department to deal with some issues that they would have not been able to deal without having a professional surveyor. The position has already been useful to Parks. The Public Works Director told me that there are some things that they do currently that they have to contract out

Monroe County Council December 13, 2016 Page 245 of 262 Page 27 that they would really like to work with you in house on. This is one of those things the Surveyor’s office, in terms of funding, has been stagnant for decades and maybe that was the right decision that period of time but I think at a certain point we do have to invest in that office and I think you’ve made the case well that additional capabilities you are able to provide will be of vital importance to a lot of aspects of the functioning of County Government so I’m definitely going to support this change.

(Jones) I second everything Councilor McKim just said.

(Enright‐Randolph) Sometimes I get lost with section corners but yes it is a great desire for us to really expand the utilization of the department through other departments with helping them with technical advice or even getting out there and grabbing coordinates occasionally and that is our plan to continue to do that and that is why we wrote it into the job description that they have the ability to do that.

(Munson) I have one question that I raised with you earlier and that is the name of the position, Land Surveyor, and I was concerned that he public perceived that this is a professional surveyor and that there is a distinction between the Elected Surveyor and the professional surveyor so I suggested the idea of changing the name Land Surveyor to Professional Surveyor.

(Enright‐Randolph) And we love that idea. We actually got a document together when they officially changed it to PS versus RLS and now we won’t have to put that at the end of Rachel’s name on every email and she can just have that as her job title. That was a great idea and it went over very well.

(Munson) At the same time I am concerned that there are decisions brought to us tonight that have a significant impact on our budget that we are not really ready to grapple with. I know we’re focused just now on the title so how would you go about changing the title of the position?

(Enright‐Randolph) I think Professional Surveyor works very well. Basically we just want the public to know that it is a license surveyor and I think the Professional Surveyor works fine.

(Munson) Okay, that would require an amendment to the motion.

McKim made a motion to amend the original motion to change the position title from Land Surveyor to Professional Surveyor. Jones seconded. Motion passed by voice vote.

(Cobine) I don’t know if you remember, I think you probably do, like maybe late last year I think, I may have the time wrong, but there was an update to the property tax amounts that are recorded in the GIS, right, once they do the reassessment and those get approved and updated, and there was some sort of delay with that for some kind of batch processing reason and people in the realtor community were like when are we going to get these new updates because you’re making proposals to people and they want to know how much are the property taxes and what to budget for. So this isn’t directly related to that but I think in the sense that there is sort of a underlying piece of County infrastructure and information that makes all the stuff that we tend to do day‐to‐day and smooth it over, I think, as Councilor McKim pointed out, that this is an office that has been just kind of suspended for a long period of time and there are a lot of things that Mr. Enright‐Randolph pointed out to us back in September maybe I think you came and talked about some of the expanding technology initiatives that you have in mind along with some of the things that were just mentioned tonight. This seems like a strategic move that isn’t like just any other position. I think this is something new and a little bit more than maybe is apparent right off the bat. So that is just an extra little note I’d like to add there.

(Hawk) We’re deciding now just on the job description and so forth but it doesn’t appear that there is any salary that has been decided upon. That is going to be up to us to decide.

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(McKim) They have a request that was made in the packet though.

(Hawk) Well, I saw a range. Is there something else I should be seeing?

(Enright‐Randolph) I put in a request but then it had the range on the agenda request.

(Shell) That’s my fault, I missed that part.

(Munson) The amount in the packet requested is $61,670.

(Hawk) And how much is the Chief Deputy budgeted for?

(Munson) $34,288.

(Flory) And actually at budget time this was on your radar and you actually set up a new line in the budget called Land Surveyor and you put what would have been the Chief Deputy’s salary in that line, $34,288.

(Hawk) I’m just saying that for a long time now we’ve asked to see the fiscal impact, I’m just trying to figure out what it is.

(Munson) That’s what I’m trying to do too.

(Hawk) And we should not have to be sitting here trying to figure that out.

(Munson) So we have not voted yet on the motion in front of us.

(Hawk) But certainly that is what you look at before you say I agree for you to hire this job description at this number of hours we better see what the fiscal impact of allowing that to happen.

After a call for public comment, Stonecipher called roll:

Hawk – no Cobine – yes McKim – yes Munson – yes Jones – yes Yoder – yes Spoonmore – yes

Motion passed.

B. Request for Approval to Create New Budget Line 1000‐0006 Surveyor 12001 Land Surveyor

C. Request to Amend the 2017 Salary Ordinance 1000‐0006 Surveyor 12001 Land Surveyor SO 35 hrs. (adding salary amount determined by Council)

Monroe County Council December 13, 2016 Page 247 of 262 Page 29

Cobine made a motion to approve the request to create a new budget line and to simultaneously amend the 2017 Salary Ordinance to add a line for that position as set out in the agenda. Jones seconded.

(Munson) Does that motion need clarifying for the requested salary or is this to be discussed by us tonight?

(Flory) It needs clarification on one small point. He read the motion correctly but when he referenced the agenda and the agenda has the wrong number cut and paste from something else so when you look at C on the agenda you’re looking at Surveyor’s Department Fund 1000‐0006. The agenda will be amended to reflect that mistake so when the motion refers to the agenda it will refer down to the correct amount and because we didn’t what salary you would come up with tonight, that still is yet to be determined.

(McKim) No it was in the packet. It was in your request, right, the actual number?

(Enright‐Randolph) Correct.

(Munson) It was an oversight.

(McKim) Okay I just wanted to make sure some didn’t think he is just springing this on us tonight because it was part of the agenda request.

(Munson) Can we have a friendly amendment from Mr. Cobine to reflect the $61,670?

(Hawk) Someplace on here does it say it is exempt?

(Enright‐Randolph) It said it in the WIS report.

(Hawk) We need to put that in our motion.

(Enright‐Randolph) That was my intended request.

(Hawk) But it needs to be voted on the Salary Ordinance. As we vote on the salary there is not just the job description, when we vote on that Salary Ordinance we need to say it is 40 hours exempt or whatever, correct? I mean we have to keep track of which ones are exempt and which are not.

(McKim) We do track that on the Salary Ordinance. Now I would have assumed that takes the status from the position description but we can easily add it to the motion.

Cobine made a motion to amend the motion to include the salary amount of $61,670 and to note that the position is an exempt position. Jones seconded.

(McKim) I would recommend withdrawing the motion and composing a new fresh motion.

Cobine withdrew his motion.

Cobine made a motion to create a new budget line in Fund 1000‐0006 Surveyor and to simultaneously amend the 2017 Salary Ordinance to add line 12001 Professional Surveyor, SO, 35 hours, exempt, $61,670. Jones seconded.

(Spoonmore) I’m curious about the 35 hours. Why would it be a 35‐hour position versus a 40‐hour position?

Monroe County Council December 13, 2016 Page 248 of 262 Page 30

(McKim) I agree with Councilor Spoonmore.

(Hawk) It should be 40 hours and no more than the salary that was stated.

(Spoonmore) There was some comparative data in the packet. Were those comparative salaries based on a 40‐ hour or 35‐hour work week?

(Enright‐Randolph) We weren’t able to really identify the hours that are being paid out for the comparable data. What we did do is approach this in a way where there was a low and high for 35 and a low and high for 40 hours. The average amount of the WIS range was $63,700 and so we thought for a salary range that would be reason‐ able for 35 would be $59,770 to $63,700 and if it was for 40 hours it would be $63,700 to $67,589. What we did look at is other SO positions within the County. Professional surveyors somewhat are grouped together with engineers but they are completely different so the amount paid is pretty similar to what their 40‐hour work week would be versus our request for the 35. That is really the only added information that we could provide.

(Hawk) The range started at $55,940 and rather than starting at that lower end so that there would be room for growth, we’re starting it pretty high.

(Enright‐Randolph) Well to my recollection, an SO is a unique position. Really, as you would state, it was a place to group them and from my understanding from the work session just recently an SO needs to take it upon themselves to come and ask for adequate salary and this would be the best way to do a checks and balances, make sure that they’re meeting what you guys think they should and where the salary was set.

(Hawk) Just because somebody asks for sixty‐one, does not mean we should say sixty‐one; we should look at the range that WIS provided to us and decide whether or not we wanted to have a brand new person start out at the lower end of that range and have a place to move forward.

(Enright‐Randolph) That’s been a below average number of everything we compared.

(Cobine) We should make sure it is real clear too that because WIS classified it as an SO, according to our current system of compensation, there aren’t any steps built into that so the salary is simple set at the level it is set at and unless we were to do something differently next year that is the way it would remain. So the only growth that would happen potentially barring some other kind of change would be a cost‐of‐living increase that would be across the board.

(Hawk) It seems to me that you need to have a place to start so that once they proven themselves a year from now or whenever and they want to come back and ask that to be bumped up we have a place to go because most people really think that if they get in there and work hard they will be rewarded with a little bit of a raise. But if we start out at sixty‐one.

(Cobine) That is the way it is for all SOs, of course, with the exception of longevity so there is something built in there but none of our SOs have any kind of steps at all.

(Enright‐Randolph) I’ve had a conversation and if we do get the desired amount, which is completely up to the Council, I do not plan to come back through my first administration to ask for any increases. Like I said, I’m asking for exactly what I want and need to retain the service. Fortunately enough right now we have a pro‐ fessional licensed surveyor on staff and I feel very comfortable saying that this can retain that service and I don’t have any desires to come back to the Council to ask for an increase.

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(Yoder) I would like to see it start at the lower end of that range myself. I think that seems fair. I was looking at the information provided, the pdf that you sent us, and some of the counties just weren’t comparable. That was my concern was comparing us to Zionsville, I can’t remember, but it didn’t seem apples to apples.

(Enright‐Randolph) I think it would be fair to just express the professional experience that we have right now. Working in the private sector, that is why we put the resume in there, I can’t tell you what page but it is worth a gander, established a GIS department, that is a crucial way for us to do management of our records and to share them throughout the county and continue to build off of that. As we build off that we can look at other issues that are built off of the GIS system. Developed solar sites across southern Indiana, construction of a stormwater sewer inventory database, project manager, planner, cost estimate. All of these things are very valuable to looking on taking on this type of project. Currently this project, unless we get really aggressive, is going to be a 20‐ to 30‐year project if it is just the two of us. Hopefully we will be retired and we put procedures in place where it gets continued. Even in depth of knowledge she’s worked in the private sector here so she understand the road systems, zoning, subdivision ordinance, you know, all of these things are important to incorporate into the Surveyor’s Department. It was never under my direction or my capability to come here and address the needs of the Surveyor’s Department over the last decade so that is what I’m doing now and I’ll continue to do moving forward.

McKim called the question.

After a call for public comment, Stonecipher called roll:

Yoder – no Spoonmore – yes Munson – yes Hawk – no McKim – yes Jones – yes Cobine – yes

Motion passed, not unanimous; second reading will be necessary.

15. HEALTH DEPARTMENT

A. Request for Approval of New Position and Adoption of Job Description for Disease Intervention Specialist

Cobine made a motion to approve the request for new position and approval of job description. Jones seconded.

(Penny Caudill, Administrator, Health Dept.) Good evening. For many years now the Health Department has received funding through the State Health Department for an STD program and that has funded a Disease Intervention Specialist. This Fall they told us that we were going to get additional funding that would allow us to have two full‐time DIS. We wanted to change the current job description. What we currently have is a DIS Program Coordinator and so we want to add a position that is strictly a DIS so that those duties are delineated.

After a call for public comment, Stonecipher called roll:

McKim – yes Jones – yes

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Hawk – yes Spoonmore – yes Yoder – yes Cobine – yes Munson – yes

Motion passed.

B. Request to Create New Budget Line 1159‐000 Health Department 10108 Disease Intervention Specialist

C. Request to Amend the 2017 Salary Ordinance 1159‐000 Health Department Add: Disease Intervention Specialist PAT II 35 hrs. $38,768.00

Cobine made a motion to approve the request for new budget line and to simultaneously amend the 2017 Salary Ordinance to add a line for the position. Jones seconded.

(Caudill) Again, the line number is 10108, it is classified as PAT II, 35 hours and non‐exempt.

(Cobine) I guess the plan is for the incumbent to move into this….

(Caudill) Okay, to clarify; we have a Disease Intervention Specialist Program Coordinator who is currently full time, they will continue in that position. We have a part‐time person who is fully trained that we anticipate will move into this position. They are already in the budget and the grant would cover any additional and that would come in 2017.

(Cobine) Will you bring in a new hourly person?

(Caudill) Not likely. Not unless we get additional grant funding for that.

After a call for public comment, Stonecipher called roll:

Jones – yes Yoder – yes Cobine – yes McKim – yes Munson – yes Spoonmore – yes Hawk – yes

Motion passed unanimously; no second reading necessary.

16. PROSECUTOR Request to Amend 2017 Salary Ordinance 8121‐017 VOCA Grant Fund (2016‐2017) From: 13004 Victim Assistant Director (partial) Pat IV 35 hrs 3‐yr $14,917.00 13005 Victim Assistance Assistant/Domestic

Monroe County Council December 13, 2016 Page 251 of 262 Page 33

Violence (partial) PAT II 35 hrs 3‐yr $14,917.00 13024 Victim Assistance Assistant (partial) PAT II 35 hrs 3‐yr $14,917.00 To: 13004 Victim Assistant Director (partial) Pat IV 35 hrs 3‐yr $16,817.50 13005 Victim Assistance Assistant/Domestic Violence (partial) PAT II 35 hrs 3‐yr $16,817.50 13024 Victim Assistance Assistant (partial) PAT II 35 hrs 3‐yr $16,817.50

Cobine made a motion to approve the request to amend the 2017 Salary Ordinance. Jones seconded.

(Flory) The Prosecutor’s office has receive the VOCA grant. When we submit grants we ask for indirect costs coverage. The VOCA granting agency didn’t decline to fund the indirect costs for this grant but they said they would give us the money anyway and we could put it into the salaries for the positions held. Now that is actually good news. It is not increasing their salaries. They are funded in part by support from the General Fund also. So the additional grant money that comes in that goes to the salaries can be defrayed by deappropriating and taking money out of the additional funds that we had already appropriated to cover the salaries. So you are essentially moving roughly $14,900 and increasing the salaries by about $16,800. That will be for each position a savings to the General Fund Prosecutors.

After a call for public comment, Stonecipher called roll:

Spoonmore – yes Munson – yes Jones – yes Cobine – yes McKim – yes Yoder – yes

Motion passed unanimously; no second reading necessary.

17. COUNTY COUNCIL OFFICE

A. Request to Move the Council Assistant Position from Part‐Time to Full‐Time 1000‐0061 County General – County Council 11013 Council Assistant COMOT III 35 hrs. 1 year

Cobine made a motion to approve the request. Jones seconded.

(Flory) This item we discussed in great depth at previous meetings. You will recall that we have a Council Assistant who is working part time and because of a policy desire of the Council to have people paid doing part‐ time work as closely as we can define their work in terms of a job description and a position, we had the Council Assistant position reviewed by WIS and by PAC and we have an adopted job description for it that has come back as a COMOT III. The incumbent is in a position right now where she could actually work full time and certainly be used full time in the Council office so we’re simply asking to move that position to full time. I think we’ve discussed in the past the fiscal impact of doing this and also we discussed how this would fit in with our general policy of being able to go out into the private sector and hire somebody to come in a do a job that they are well‐trained and qualified to do but they don’t have any prior County Government work experience and giving them credit to come in at the three‐year level, we call that the midpoint hire (“MPH”). We were trying to see how we might handle this type of a situation with a County employee who has been working in a part‐time position and for whatever reasons that part‐time position is expanded to full time; same job, same work, just

Monroe County Council December 13, 2016 Page 252 of 262 Page 34 more time spent at it. If we were not hiring the incumbent but the incumbent were out in the private sector and hired on, a good case could be made to bring her in at the MPH because she is currently in the position. When we discussed this at the work session there was, I think, desire on the Council’s part, a good solution came forward, a proposal to figure out the number of hours that this person has worked part time and see what that adds up to and go back and see what the hiring point for that person be. The incumbent has currently put in the equivalent of one year and six months so we are proposing that would be considered the hiring date simply for the purposes of moving up in terms of the bumps that people are going to be hitting over time. We are looking into the possibility of coming forward with a much more formal policy decision or action but we can take this step at this point and establish this. As you know, Ms. Caudill just said that she has people working full time that are going to be full time, so we’ve got certain situations out there where this would be applicable and a fitting thing to do for people. We’ve got people who have been doing it in the past and have not been able to take advantage of it, it is a new policy. So in the future you can look at possibly the fiscal impacts of retroactivity if you wanted to do that, whatever; but our proposal is at least get it started now.

(Yoder) I am in support of this. I’ve thought about this since we talked about it in November so I think it is a good idea that we actually write something and create something that would be applicable but I am in support of the motion.

(Spoonmore) I agree, I think it is good that we can apply these hours in a way that will benefit our employees so I’m in favor of it.

(McKim) Right now we’re just talking about moving the position of Council Assistant from part time to full time but the discussion has gone on to cover the credit for hours worked. I think that was actually a very elegant solution that is a compromise and fair to everyone. I support both this and the subsequent motion.

(Flory) You proposed it and I thought it was an elegant solution at the time.

(McKim) I thought you proposed it.

(Munson) So whoever proposed it, I think it makes good sense. I am very glad that Ms. Shell, if we approve this, will be in the Council office on Wednesdays because I don’t like Wednesdays because she is not in the office.

After a call for public comment, Stonecipher called roll:

Munson – yes Hawk – yes Yoder – yes McKim – yes Spoonmore – yes Jones – yes Cobine – yes

Motion passed.

B. Request to Amend the 2016 Salary Ordinance 1000‐0061 County General – County Council Add: 11013 Council Assistant COMOT III 35 hrs. 1‐yr. $29,195.00

C. Request to Amend the 2016 Salary Ordinance 1000‐0061 County General – County Council

Monroe County Council December 13, 2016 Page 253 of 262 Page 35

11013 Council Assistant COMOT III 35 hrs. 1‐yr. $29,407.00

Cobine made a motion to approve the request to amend the 2016 and 2017 Salary Ordinances. Jones seconded.

(Munson) So are those positions non‐exempt?

(Shell) Yes.

(Munson) So noted.

(Hawk) When does it start? Did we discuss that?

(Flory) Well when we discussed it I told her I didn’t know how burnt out she would feel after tonight’s meeting, if she wanted to show up first thing tomorrow morning.

(Munson) Wednesday.

(McKim) In other words, you’re not asking for retroactivity; it takes effect at the moment of passage.

A call was made for public comment.

(Stonecipher) Kim makes my job so much easier and I am so glad she is going to be here on Wednesdays too.

(Chambers) Can I make a suggestion? Can we go back to the beginning of this payroll so that it is clean cut for the payroll instead of trying to figure so many days at one?

(Munson) Yes.

(McKim) What’s that date?

(Stonecipher) It was this Monday.

(Chambers) 12/10 [cut off for previous payroll].

Hawk made a motion to make the full‐time status as of December 11, 2016. McKim seconded. Motion passed by voice vote.

Stonecipher called roll:

Yoder – yes Jones – yes Spoonmore – yes Munson – yes McKim – yes Cobine – yes Hawk – yes

Motion passed unanimously; no second reading necessary.

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18. HOUSEKEEPING ITEM

A. Request to Add Election Board Supplement to the Circuit Court Clerk’s Salary 1000‐0001 County General – Clerk 11000 Clerk of the Circuit Court

B. Request to Amend 2017 Salary Ordinance 1000‐0001 County General – Clerk From: 11000 Clerk of the Circuit Court $57,742.00 12000 Chief Deputy Clerk $43,307.00

To: 11000 Clerk of the Circuit Court $60,966.00 12000 Chief Deputy Clerk $45,725.00

Cobine made a motion to add the Election Board supplement to the Clerk’s salary and to simultaneously amend the 2017 Salary Ordinance to reflect the changes to the Clerk’s salary and also that of the Chief Deputy since the current County policy sets the Chief Deputy salary at 75% of the Elected Official. Jones seconded.

(Yoder) So the Clerk, Assessor and Auditor, at this point the salaries will be the same?

(Flory) Not the Assessor.

(Cobine) The supplement for the Assessor is set by statute based on the certifications and it is slightly different than the amount that raised the Auditor’s salary by and slightly different than the amount that was the stipend for the Clerk but it is within $500.

(Hawk) I don’t know if there is even any State rule that we have to pay the Clerk to do what is required of her to do by her duties statutorily but we have done that for years. Now the request is to put that supplement over into the regular salary and together it will raise up somewhat the Chief Deputy, not much, and will raise up the amount – I don’t think she would have been able to use it toward her retirement as a supplement. It really is not giving the Clerk a raise, so to speak, other than it will add to her retirement.

After a call for public comment, Stonecipher called roll:

Spoonmore – yes Yoder – yes Cobine – yes Hawk – yes Jones – yes Munson – yes McKim – yes

Motion passed unanimously; no second reading necessary.

19. 2017 COUNCIL AND PERSONNEL ADMINISTRATION COMMITTEE MEETING CALENDARS Resolution 2016‐43: Council and PAC meeting calendar

Cobine made a motion to approve Resolution 2016‐43. Jones seconded. Motion passed by voice vote.

20. 2017 SALARY ORDINANCE AMENDMENTS

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‐ Corrections made due to the addition of the 8‐ and 14‐year increments ‐ Corrections made due to the LOW conversion

Cobine made a motion to amend the 2017 Salary Ordinance. Jones seconded.

(Flory) This is in the nature of what I’m considering global amendments to the Salary Ordinance. There are over 600 or 700 lines in the Salary Ordinance. You know we’ve made a major change from the Harris program to the LOW program. Ms. Shell and Lori Robinson have been working mightily to try to make the changes in the docu‐ ments and workbooks. So when we adopted the Salary Ordinance at budget time, it had the Harris numbers in it so we’re just [replacing those with] the LOW numbers. Because the LOW system works differently than Harris there are different names and titles for certain departments that weren’t working in this system so we’re just bringing the Harris system into LOW.

Then we also have quite a few other minor amendments to look at. I’ll go through some, you’ve been given a printout. They’re fairly brief and more just dealing with the structure. We’ve added a footnote F. We have many positions in County Government that are funded from [multiple] funds and may be scattered throughout a department. There has not, until this point in time, been an easy way to see what those positions are and their total compensation. So we’ve gone through and any time there is that instance in a budget we’ve denoted it with a footnote F. When you go to footnote F in the Salary Ordinance, you will see an alphabetical listing of every department in the County and every position in it that has [a split salary]. You will see the amount of the salary that comes from [each] different fund and the total compensation. That was the cleanest and easiest way that we could think of to take all of this disparate information that is scattered and have it in one easily‐ accessible place.

We’re making some changes in classification descriptions which will make it easier to do searches and analyses of various things. We’re adding Elected Officials as EOs in the Salary Ordinance. Chief Deputies are currently SOs, Special Occupation, we are changing that to CD so there will be a distinction between a Chief Deputy and the other SOs.

(Hawk) What would be the difference? Are you saying you’re going to do that or we’re going to discuss what the difference is between SO and CD?

(Flory) We can discuss anything that you want to.

(Hawk) I have no idea what that means.

(Flory) Well, very quickly, let me touch on it, and if there is anything in this global that you don’t feel comfortable with, just make a motion and ask to pull it out of the motion before you. We can do that easily. But right now Chief Deputies salaries are set at 75% of what their Elected Official’s salary is, as we just touched on with the Surveyor, and the reason we made certain changes to the way the Clerk’s salary is set so that her Chief Deputy would get the same amount as the Auditor’s Chief Deputy. But there are reasons to take these political appointees who are there for a four‐year period out of the SO pool because they really should be treated differently or you may want to treat them differently than you would the SOs hired because they are qualified to be an Airport Director or Land Surveyor, things like that. So we thought it was just vital to take this distinction out.

When we first ran all the SOs in County Government, Probation Officers are classified as SOs, so we wanted to take these out and I think when we’re talking about SOs, we’re dealing with roughly 14 or 15 positions if you pull out the Chief Deputies. So that is the reason to just be able to pull them out of this pool.

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(Hawk) And I understand, I’m not saying that I think they should have ever been classified as SO to begin with; I don’t know how that happened, probably because nobody knew what slot to put them in. But at this point in time even if we change that, that does not mean that they are going to be entitled to anything anymore at this point in time than what we have in the Salary Ordinance.

(McKim) This is purely for nomenclature and let me just gloss on what Mr. Flory said. Just because in all the study we’ve been doing on salaries, we pull out all the SOs and inevitably we have to separate them into three buckets to be able to do any analysis – the Chief Deputies, the employees who salaries are set by the state, which is mainly Probation Officers, and then all the other SOs, like the Airport Director. So this is just totally nomenclature to make it easier for us.

(Hawk) And I get that. It is clear when you’ve been more in conversation with the Council office than I have regarding this, you sort of have a heads up as to what this means. But let me just say I approve of changing what we’re going to call it so that we will know which ones are Chief Deputy. But as of right now they’re supposed to be making 75% of the Elected Official and that is not going to change.

(Flory) That is correct.

(Hawk) Then I heard you say something about you wanted…. Is the one for the Clerk? I didn’t run that number to see if it was 75% of the Clerk, is that correct? Alright, but at this point in time they’re exempt, right?

(Flory) Correct.

(Hawk) We all know the Auditor’s office, generally their Chief Deputy puts in many, many long hours, as well as the Clerk’s office during elections, etc. So I think it is important that we understand which ones are having to put in the extra hours. But that is not a part of this discussion.

(Flory) That’s correct. The sole purpose of doing this is to be able to tell a computer to pull out the Chief Deputies. Otherwise we’ve been looking through printouts with 50 budget lines and trying to figure out well that’s John Doe over in this office and he shouldn’t be lumped in this.

(Hawk) And at this point in time it doesn’t mean that they would get the eight‐ or fourteen‐year bump or anything of that sort. The Chief Deputies do not get the bumps.

(Flory) That’s correct.

(Hawk) I’m sorry I have to ask questions.

(Flory) No it is good to ask, it clarifies exactly what we are doing and what the effects are going to be.

We’re adding a salary‐level definition MPH, midpoint hire, which will again make computer analysis go much more smoothly. We’re going to put for every Chief Deputy change it from SO to CD, that includes the Chief Deputy for the Surveyor. If the position is not filled it doesn’t make any difference, we want the structure to be there if it ever should be filled in the future. There have been some minor mistakes. There was a mistake in the calculation for the Auditor’s office, Customer Service Rep 3, changing that. The Courts, they had submitted the Commissioners’ salary at 80% of what the Judges’ were; that should have been 75% so we’re making that change in the two separate funds that is paid from. Health changing the midpoint hire. You can kind of skim down the list that you have in front of you. There is a position, number 14, in the Legal Department which is a midpoint hire, so that change is being made. Probation Department, some of these weren’t submitted at budget time at the proper level of which they have been working and which under County policy they are

Monroe County Council December 13, 2016 Page 257 of 262 Page 39 required to be paid so we’re making those changes. Pretty much minor changes along those lines. We’ve added some lines that we needed for the Public Safety Tax in Probation, Prosecutor, Sheriff and Correctional Center. Also we need to make a change to our longevity table that we’ve put together. The current longevity table goes up to $2,300 for people with 35‐39 years of experience. We actually have employees in the Highway Department who have been there beyond 39 years. If Council ever gets longevity we’ll have to boost it may be up to 50 for some of the people, who knows. But anyway, longevity increases by $300 when you reach each bracket, so we’re just adding a bracket of $2,600 for people with 40‐44 years of experience, $2,900 for people with 45‐49 years of experience. I don’t know if there is anybody in the 49 year or close but it is a chart that follows a pattern that you can fill out to whatever level you might want to. But this puts it in the Salary Ordinance because there are people who are now past 40 years and they’re kind of stuck in limbo as far as growth on that. That was one of the main things that the Highway people asked to be addressed with their contract, so we are recommending that.

So if you have any questions, ask them. If there is anything you want further information about, asked to have it pulled out and whatever you just want to put into it through a global motion to approve the amendments, fine.

(Munson) What is the budget impact of some of the changes noted? I’m not talking about longevity here but I’m talking about some of the other changes, midpoint hires, etc.

(Flory) Let me first state these are changes that are mandated by policy and mistakes that have crept through so these are mistakes that have been found by Ms. Robinson and Ms. Shell as they have been cleaning this up and she can maybe talk to the specifics.

(Shell) What happened was you guys adopted the workbooks. You didn’t decide on the eight‐ and fourteen‐ year bumps until the very last thing and so that hindered me in catching all of the corrections when you went to adopt it. So you approved the correct salary amounts with regards to their workbooks, this is just bringing [the Salary Ordinance] up to match the workbooks.

(Munson) So the budget is fine.

(Shell) So there’s no fiscal impact; it is just making everything match.

(Flory) Actually there may be a $300 or $600 impact with a Highway employee who is now in a higher bracket [for longevity].

(Hawk) I believe that, unless it has been changed, part of the job description for the Payroll Administrator includes the Salary Ordinance.

(Stonecipher) Not ever since I’ve been here because I did that before.

(Hawk) I’m not saying who actually did it, I’m saying look at the job description.

(Stonecipher) No, it was in my job description, Administrative Assistant.

(Hawk) Alright, the last I checked when I was looking over all the job descriptions it was still on there and it is a part of what I said I felt like that payroll needed to be well informed about how this Salary Ordinance was prepared and so forth so that there would be great coordination there and so I would like to see a review of that to see exactly where that sits.

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(Chambers) When the WIS study is done at the beginning of the year that will come into play whenever they look at doing the desk audits and the overall job descriptions for the financial side of the Auditor’s office.

(Flory) Regardless of all that, let me remind you once again how we handle the Salary Ordinance. You adopt it at budget time and it goes on the website as the initial salary ordinance. We begin making amendments to it almost at the next meeting, it just happens, mistakes are found, other things. Each amendment you make is set off chronologically and you can go and see what change was made and then it is worked into the actual salary ordinance. So you always have a place to go to see the current effective salary ordinance, where you started, and to see each and every step you have taken along the way.

(Cobine) Items 9, 10, 14 and 22, all indicate some sort of change to the midpoint hire code with that MPH letter designation so that is two positions in Health, something in the Legal Department, and the Prosecutor Department, so there are these four lines in this list. Were there really that many midpoint hires?

(Shell) We had three and one of them is split so there are four lines that you’re looking at.

(Cobine) Okay.

(Shell) So we have three people that we’ve hired this past year at midpoint. So I changed the title so that we would know that this person is at a midpoint salary but they’re not at a midpoint experience when it comes to getting bumps and stuff.

(McKim) When it comes to line 14, I actually disagree with that.

(Shell) Well that is what I was told.

(Cobine) I’m confused by what this even means now, like if it is a midpoint hire it means they went through that process, like it was somebody who never worked for the County before and HR reviewed it, right, that’s a mid‐ point hire, right, that’s the policy thing that we discussed.

(Flory) My recollection is the Legal position is somebody who had been a County attorney for many years, left to become the corporation council for the City of Bloomington, and then left that position to come back to the County and I think there was just a general agreement and acceptance by the Council at that point in time that the rehire could come in at the three‐year rather than the starting point.

(McKim) But simply by that previous County experience, they would be at the midpoint anyway.

(Flory) And that may be actually how the discussion came about that she didn’t walk away from her experience when she came in a reapplied for a job. But I think the point is the MPH designation makes it easier {inaudible} the computers and what they produce for us with what we ask them for, that will pull this position out and say essentially you’re hire date for this purpose will be considered as different.

(Cobine) Okay, so it is being used, I mean, the particulars of the one legal position aside though, generally it is being used to say – I mean it is implementation of the midpoint hire policy.

(Shell) Right.

(Cobine) And somebody who happens to be at the three‐year level doesn’t get this designation unless they were hired that way when they had no previous Monroe County Government experience.

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(Flory) That’s right.

(Shell) See and then your years of service counts towards your longevity. So even though they are at the three‐ year level, they only get one year.

(Cobine) You can’t just look at the level they’re at and say, oh well they must have been here at least three years….

(Shell) Right.

(Cobine) … you have to track it from the…. Gotcha!

(Shell) So then I’m not correct then in number 14.

(McKim) {Inaudible}

(McKim) I just like how clean the Salary Ordinance is now; it is both a useful database as well as an Ordinance.

(Shell) And Marilyn looked it up and on the payroll, the job description that was approved and revised back in May, there is not a mention of the Salary Ordinance. [When the former Auditor] was here we had just worked it out since the Council makes all of the final decisions with regards to the Salary Ordinance that it was just easier for me to be able to keep it up and then I just forward that information to payroll every time.

(Hawk) I’m not talking about how it actually works, I’m saying we need to review if it is still included in the job description in another position we need to just make sure everybody’s job description accurately reflects what they’re actually doing.

McKim called the question. After a call for public comment, Stonecipher called roll:

Hawk – yes McKim – yes Jones – yes Cobine – yes Yoder – yes Spoonmore – yes Munson – yes

Motion passed unanimously; no second reading necessary.

(Flory) This really was just cleanup of mistakes and making it flow more smoothly. We had some possible policy decisions to be made and those were taken off the table.

21. APPROVAL OF MINUTES November 9, 2016 Regular Session November 22, 2016 Work Session

(Munson) We’re going to change the agenda slightly and postpone approval of minutes until January and we have Council comments, does anybody have any comments?

22. COUNCIL COMMENTS

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(Yoder) These two things are related. I wasn’t able to attend Commissioners Kiesling’s reception but I want to thank her for her decades of service to our county. Her role as a leader, a mentor, a friend has been tremendous and I just want to thank her publicly. The reason why I couldn’t be here is my second comment and that is I just wanted to thank our exceptional teachers within the MCCSC. Today my kids go to University and there was an accident and the entire school lost their electricity and I’m talking phones, ability to have any connection with the outside world and the way that they handled that, I just, as a parent and as an Elected Official in Monroe County, I want to thank Dr. Gretchen Morgan for her leadership and for all of the teachers, the staff, the administration for the way in which they handled such a curve ball today and it was fantastic and I just wanted to say thank you.

(Munson) So I will just add for everybody that our work session of December 27th, we have had no requests for any agenda items and so it is a chance to say to everybody Happy Holidays, Merry Christmas, and Happy New Year, and safe travels to everybody and their families who are traveling. We will see you in the new year on January 10th.

(Hawk) Safe travels and Merry Christmas to everyone.

(McKim) In addition to thanking Iris Kiesling for all of her service, I want to thank Therese Chambers for her service, our outgoing Auditor, and we are really going to miss you and I’d also like to yield the rest of my time because I know Ms. Chambers wanted to make a comment.

(Chambers) That was part of what I was going to say to all of you guys. I wasn’t sure if there was going to be a meeting on the 27th or not. I want to thank each of you individually and collectively as a group for all of the support, guidance, help. You guys have all been there for me and I totally appreciate that. Twenty‐five years is surreal so I just want to thank each and every one of you. I’m sorry I’m teary‐eyed.

(Munson) Not as much as we’re thanking you.

23. ADJOURNMENT

President Munson adjourned the meeting at 8:40 p.m.

*** *** ***

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The Minutes from the Work Session of the Monroe County Council held on December 13, 2016, were approved on ______, 2017.

Monroe County Council

Aye Nay

______Cheryl Munson Cheryl Munson

______Ryan Cobine Ryan Cobine

______Shelli Yoder Shelli Yoder

______Eric Spoonmore Eric Spoonmore

______Marty Hawk Marty Hawk

______Lee Jones Lee Jones

______Geoff McKim Geoff McKim

Attest:

______Catherine Smith Monroe County Auditor

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