OVERVIEW AND SCRUTINY COMMITTEE
AGENDA
Meeting to be held in the Ceres Suite, Worksop Town Hall, S80 2AH on Tuesday, 21st October 2014 at 6.30 pm
(Please note time and venue)
Please turn mobile telephones to silent during meetings. In case of emergency, Members/officers can be contacted on the Council's mobile telephone: 07702 670209.
In accordance with the Openness of Local Government Bodies Regulations 2014, audio/visual recording and photography at Council meetings is permitted in accordance with the Council’s proto col ‘Filming of Public Meetings’.
1 OVERVIEW AND SCRUTINY COMMITTEE
Membership 2014/15
Councillors D. Challinor, D. Foley, G. Freeman, R. Leigh, J. W. Ogle, G. A. N. Oxby, D. Pidwell, D. R. Pressley, J. M. Sanger, J. C. Shephard, T. Taylor and R. B. Wilde
Substitute Members: Any Member except those appointed to the Cabinet
Quorum: 3 Members
Lead Officer for this Meeting
Ms G Blenkinsop - Ext. 3142
Administrator for this Meeting
Cara Crossland - Ext. 3254
2 OVERVIEW & SCRUTINY COMMITTEE
21st October 2014
AGENDA
1. APOLOGIES FOR ABSENCE
2. DECLARATIONS OF INTEREST BY MEMBERS AND OFFICERS * (pages (Members and Officers' attention is drawn to the attached notes and form)
(a) Members (b) Officers
3. MINUTES OF THE MEETING HELD ON 16TH SEPTEMBER 2104 * (pages 7 – 12)
4. MINUTES FOR ACTION AND IMPLEMENTATION * (pages 13 – 14)
5. OUTSTANDING MINUTES LIST * (page 15)
6. FORWARD PLAN * (pages 17 – 18)
SECTION A – ITEMS FOR DISCUSSION IN PUBLIC
Key Decisions
7. KEY DECISIONS OF CABINET 7TH OCTOBER 2014 * (pages 19 – 20)
Other Decisions
8. REPORTING MINUTES *
(a) Health and Public Services Sub-Committee – 6th October 2014 * (pages 21 – 28)
9. WAIVE OF CALL-IN/DECISION TAKEN WITHOUT SUFFICIENT NOTICE *
None
10. POSSIBLE CALL IN OF DECISIONS MADE BY CABINET OR BY CABINET MEMBERS*
(To follow if any)
11. REPORT(S) OF THE DIRECTOR OF CORPORATE RESOURCES *
(a) Review of Council’s Approach to Local Resilience (pages 29 – 138) (Appendix 3, National Flood Emergency Framework, appended for Committee Members – pages 153 – 254) (b) Overview and Scrutiny Committee Annual Report 2013/14 (pages 139 – 146) (c) Overview and Scrutiny Committee Programme 2014/15 (pages 147 – 152)
Exempt Information Items
The press and public are likely to be excluded from the meeting during the consideration of the following items in accordance with Section 100A(4) of the Local Government Act 1972.
C:\Users\cc03\Desktop\PDF Agenda\O&S\fINAL\1 Index.doc 3
SECTION B - ITEMS FOR DISCUSSION IN PRIVATE
Key Decisions
12. KEY DECISIONS OF CABINET 7TH OCTOBER 2014 * (page 255)
Other Decisions
13. WAIVE OF CALL-IN/DECISION TAKEN WITHOUT SUFFICIENT NOTICE
None
14. POSSIBLE CALL IN OF DECISIONS MADE BY CABINET OR BY CABINET MEMBERS
(To follow if any)
15. ANY OTHER BUSINESS WHICH THE CHAIRMAN CONSIDERS TO BE URGENT
* Report attached
NOTES:
1. The papers enclosed with this Agenda are available in large print if required.
2. Copies can be requested by contacting us on 01909-533254 or by e-mail: [email protected]
C:\Users\cc03\Desktop\PDF Agenda\O&S\fINAL\1 Index.doc 4 Agenda Item No. 2
DECLARATION OF INTEREST
COMMITTEE ………………………………………………………………………………
DATE ……………………………………………………………………..
NAME OF MEMBER : ………………………………………………………………………………
Type of Interest
1. Disclosable Pecuniary 2. Non Pecuniary
Agenda Item Type of Interest No. REASON * (1 or 2)
Signed
Dated
Note:
* When declaring an interest you must also state the nature of your interest.
Completion of this form is to aid the accurate recording of your interest in the Minutes. The signed form should be provided to the Minuting Clerk at the end of the meeting.
A nil return is not required.
It is still your responsibility to disclose any interests which you may have at the commencement of the meeting and at the commencement of the appropriate Agenda item.
C:\Users\cc03\Desktop\PDF Agenda\O&S\fINAL\declaration of 5interest - approved June 2012.doc DECLARATION OF INTERESTS
HOW TO USE THIS FORM
There are now only two types of Declaration of Interest:
Disclosable Pecuniary Interests ) Details can be found in the Councillors ) Code of Conduct which is contained in ) the Council’s Constitution (a summary is Non Pecuniary Interests ) printed below)
Upon receipt of the attached form you will need to enter the name and date of the Committee and your own name. By looking at the Agenda you will no doubt know immediately which Agenda Items will require you to make a Declaration of Interest.
Fill in the Agenda Item number in the first column of the form.
Enter the subject matter and any explanations you may wish to add in the second column.
In the third column you will need to enter either if you are declaring a disclosable pecuniary interest, or a non pecuniary interest.
The form must then be signed and dated. Please remember that if during the actual meeting you realise that you need to declare an interest on an additional Agenda Item number please simply amend the form during the meeting.
The form must be handed into the Committee Administrator at the end of the meeting.
NB. The following is a summary prepared to assist Members in deciding at the actual meetings their position on INTERESTS it is not a substitute for studying the full explanation regarding INTERESTS, which is contained in the Council’s Constitution and the Code of Conduct for Councillors, which is legally binding.
Members and Officers are welcome to seek, PREFERABLY WELL IN ADVANCE of a meeting advice from the Council’s Monitoring Officer on INTERESTS.
Disclosable Pecuniary Interests Action to be Taken May relate to employment, office, trade, profession or vocation Must disclose to the meeting carried on for profit or gain - existence of the interest May relate to sponsorship - the nature of the interest May relate to contracts - withdraw from the room May relate to interests in land - not seek improperly to influence May relate to licences to occupy land a decision on the matter May relate to corporate tenancies May relate to securities
Non Pecuniary Interests Action to be Taken May relate to any body of which you are a member or in a Must disclose to the meeting position of general control or management and to which you are - existence of the interest appointed or nominated by the Council - the nature of the interest May relate to any person from whom you have received a gift or - not seek improperly to influence hospitality with an estimated value of at least £25 a decision on the matter. A Member may also have a non pecuniary interest where a decision in relation to that business might reasonably be regarded as affecting wellbeing or the wellbeing of other council tax payers, or ratepayers or inhabitants in the electoral division or ward, as the case may be, affected by the decision. . (Note – there are special provisions relating to “Sensitive Interests” which may exclude the above provisions in certain circumstances.)
C:\Users\cc03\Desktop\PDF Agenda\O&S\fINAL\declaration of 6interest - approved June 2012.doc Agenda Item No. 3
D R A F T OVERVIEW AND SCRUTINY COMMITTEE
Minutes of the Meeting held on Tuesday 16th September 2014 at Worksop Town Hall
Present: Councillor J C Shephard (Chairman) Councillors: B Barker, D Challinor, G Freeman, K Greaves, R Leigh, J W Ogle, J Sanger, A Smith, M Storey, T Taylor and R Wilde
Officers: G Blenkinsop, S Brown, C Crossland, M Ladyman, N Taylor, R Theakstone, and S Wormald.
Also present: Councillor S A Greaves
(Meeting commenced at 6.30pm.)
(The Chairman welcomed everyone to the meeting, read out the Fire Evacuation Procedure, and also enquired as to whether any member of the public wished to film/record the meeting or any part thereof; however no one responded).
34. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillors D Foley, G A N Oxby, D Pidwell and D R Pressley.
35. DECLARATIONS OF INTEREST BY MEMBERS AND OFFICERS
(a) Members
Councillors S A Greaves declared a non-pecuniary interest in Agenda Item No. 10 – Possible Call in of Decisions Made by Cabinet or Cabinet Members, as the call in refers to Worksop Town Football Club and he is a member of the Worksop Town 500 Club. He remained in the meeting.
(b) Officers
There were no Declarations of Interest by officers.
36. MINUTES OF THE MEETING HELD ON 15TH JULY 2014
RESOLVED that the minutes of the meeting held on 15th July 2014 be approved.
37. MINUTES FOR ACTION AND IMPLEMENTATION
RESOLVED that the Minutes for Action and Implementation be received.
38. OUTSTANDING MINUTES LIST
In relation to Outstanding Minute No. 106, Choice Based Lettings, Members were advised that this item will be deferred until later in the year. The implications of the implementation of the Policy is still being reviewed and officers will be invited to attend the meeting once it is complete.
7 RESOLVED that the Outstanding Minutes List be received.
39. FORWARD PLAN
The Head of Corporate Services gave a slide show presentation advising Members of the processes and procedures that would be involved if the Council wishes to move to a system of ‘whole Council’ elections with effect from 2016.
A report will be presented to full Council in response to a motion approved by Council which approved in principle a move to all out elections. Current legislation allows the Council to determine the change and from which date the change becomes effective. To effect the change an extraordinary Council meeting would be called and two thirds of members in attendance would need to be in favour of the change. Consultation would need to be carried out prior to the extraordinary meeting, it is suggested that the consultation is carried out for a minimum of twelve weeks.
Members were briefed on the arguments for and against a move to whole Council elections.
Arguments in favour:
• The majority of Council’s have whole council elections • It could be argued that it gives a clear mandate by the electorate to the Council • It is easier for the electorate to understand • The electorate can influence change • Cost savings
Augments against:
• Councillors elected in 2014 and 2015 would be affected, they would not have a full term in office before re-standing • It is argued that the electorate are more influenced by the local agenda rather than the national agenda • Allows the electorate to make a judgement every year • It is suggested that it is easier for smaller parties to stand
A move to whole Council elections in 2016 would have an impact on the Elections Team, there would be possibility of having the elections for all District Councillors, all Parish and Town Council representatives and the Police and Crime Commissioner on the same day.
In response to questions raised in relation to a review of Councillor numbers, Members were advised that this would be a separate report to full Council. The Local Government Boundary Commission is responsible for these arrangements and if Council are minded to consider this option the Council would be ruled by the Local Government Boundary Commissions timescale.
The Chairman thanked S Brown for his informative presentation and thanked N Taylor and Councillor S Greaves for their contributions.
RESOLVED that the Forward Plan be noted.
Key Decisions
40. KEY DECISIONS OF CABINET – 2ND SEPTEMBER 2014
36. REPORT(S) OF THE CABINET MEMBER – CORPORATE AND CUSTOMER SERVICES – COUNCILLOR S MAY
8
(a) Planning for the Introduction of Universal Credit (Key Decision No. 417)
Councillor R Wilde commended the work done by Members and Officers to prepare for the implementation of Universal Credit.
RESOLVED that Minute No. 36(a) of the Cabinet Meeting held on 2nd September 2014 be endorsed.
37. REPORT(S) OF THE CABINET MEMBER – FINANCE – COUNCILLOR J EVANS
(a) Budget Monitoring and Capital Programme Update Report to 30th June 2014 (Key Decision No. 447)
RESOLVED that Minute No. 37(a) of the Cabinet Meeting held on 2nd September 2014 be endorsed.
(b) Proposed Sale of Land and Buildings at West Retford Hall, Retford (Key Decision No. 459)
RESOLVED that Minute No. 36(b) of the Cabinet Meeting held on 2nd September 2014 be endorsed.
38. REPORT(S) OF THE CABINET MEMBER – HOUSING – COUNCILLOR A CHAMBERS
(a) BDC/A1 Management Agreement (Key Decision No. 421)
The Director of Regeneration and Neighbourhood Services gave Members an overview of the BDC/A1 Management Agreement. Members were advised how arm's length management organisations (ALMOs) were created and how the ALMO manages the Councils housing stock on its behalf.
In 2011 a Working Party was established to look at how the ALMO worked and iis relationship with the Council. A recommendation was agreed in 2012 to keep the ALMO and for the Council and the ALMO to work more closely together. A number of shared services were identified and have been implemented. The Council has looked at how it can work more closely with A1 Housing and how it can take advantage of its ALMO status for example applying for funding. The A1 Housing Board membership will be reduced and will include Cabinet Member representatives.
The new Management Agreement will commence from April 2015 and run for 15 years. The Council will have the option to review it every five years, with the option to give six months’ notice to terminate the contract.
In response to questions raised Members were advised that performance will be monitored and scrutinised at the A1 Housing Board and Cabinet meetings.
The Chairman thanked the Director of Regeneration and Neighbourhood Services for his attendance.
RESOLVED that Minute No. 38(a) of the Cabinet Meeting held on 2nd September 2014 be endorsed.
9 (b) Review of Choice Based Lettings (Key Decisions Nos. 437 & 438)
RESOLVED that Minute No. 38(b) of the Cabinet Meeting held on 2nd September 2014 be endorsed.
39. REPORT(S) OF THE CABINET MEMBER – REGENERATION – COUNCILLOR J WHITE
(a) Investing in North Nottinghamshire – Regeneration and Growth Strategy (Key Decision No. 443)
Officers were commended for their work on the report.
RESOLVED that Minute No. 39(a) of the Cabinet Meeting held on 2nd September 2014 be endorsed.
(b) Visitor Economy Strategy (Key Decision No. 457)
RESOLVED that Minute No. 39(b) of the Cabinet Meeting held on 2nd September 2014 be endorsed.
Other Decisions
41. REPORTING MINUTES
(a) Health and Public Services Sub-Committee – 7th July 2014
RESOLVED that Minutes of the Health and Public Services Sub-Committee held on 7th July 2014 be received.
42. WAIVE OF CALL-IN/DECISION TAKEN WITHOUT SUFFICIENT NOTICE
None.
43. POSSIBLE CALL-IN OF DECISIONS MADE BY CABINET OR BY CABINET MEMBERS
Minute No 41(b) – Worksop Town Football Club
Members were asked to consider the call-in of Cabinet Minute No. 41(b) – Worksop Town Football Club. The Committee considered the reasons submitted for the call in of the decision made by Cabinet on 2nd September 2014.
Councillors J Ogle and T Taylor asked Members to support the call-in due to there being insufficient information on which Cabinet could make an informed decision. In the interest of transparency they requested that the report be referred back to Cabinet with further information and evidence. They added that the challenge is not whether the funding should be given but how the decision has been reached.
Responses were provided by the Leader of the Council and the Chief Executive. Councillor S A Greaves advised that the Club’s financial position is in the public domain; as of June the Club has no debts but also has no cash. The Club has since raised around £73,000 from local supporters and businesses. In terms of the proposed structures, the Club is moving towards a “mass membership” model and wants to see more engagement with the community and young people. He recognised concerns in relation to the financial position of the Council and advised that the Council’s Central Contingency Fund was the most appropriate fund. The Chief Executive informed Members that the Council has seen the
10 Club’s Business Plan and has been given assurances in relation to its constitution. The Chief Executive confirmed there was no further information to supply to Members.
The Chairman thanked Members for the debate and their contributions.
RESOLVED that the decision made by Cabinet on the 2nd September 2014 regarding Worksop Town Football Club be endorsed.
(Councillor J Ogle and S Greaves left the meeting.)
44. REPORT(S) OF THE DIRECTOR OF CORPORATE RESOURCES
(a) Complaints Annual Report 2013/14
Members were presented with an annual summary of complaints dealt with by the Council during 2013-14. The number of complaints has remained steady and is on par with that of last year, with a total of 76 complaints received. The Council learns from complaints received and identifies service improvements where appropriate. Members’ attention was also drawn to the compliments received from customers.
RESOLVED that the Council’s Annual Report for Complaints 2013/14 be received and progress/ points of interested be noted.
(b) Quarter 1 Complaints 2014/15
Members were presented with a summary of complaints dealt with by the Council during Quarter 1 which covers the period April – June 2014. A summary of the complaints received was appended to the report.
RESOLVED that the Quarterly Complaints Report for Quarter 1 2014/15 be received.
(c) Local Government Ombudsman Annual Review 2013/14
Members were presented with an annual summary of complaints dealt with by the Local Government Ombudsman for 2013/14. A summary was appended to the report detailing the complaints received and the decisions made. During the period seven detailed investigations were carried out of which three were upheld and four were not upheld.
RESOLVED that the Local Government Ombudsman’s Annual Report for Complaints 2013/14 be received and progress/ points of interest be noted.
(d) Overview and Scrutiny Committee Programme 2014/15
Members were provided with an overview of the meeting programme for the Committee for 2014/15. Members were asked to consider and approve the review scope relating to the Council Approach to Welfare Reform review planned for November.
In response to questions raised in relation to Empty Homes Members were informed that the Empty Homes Officer had left the organisation however the work was still be being undertaken within the remit of the Environmental Health Team. The issue will be considered as part of the service reviews therefore the item has been deferred to allow this process.
RESOLVED that:
1. The report be noted. 2. The Scope be approved.
11 3. Community Energy Policies be looked at as part of the review of the Council’s approach to renewable energy.
(Councillor G Freeman left the meeting during this Item)
45. LOCAL GOVERNMENT (ACCESS TO INFORMATION) ACT 1985
RESOLVED that, in accordance with Part 1 of Schedule 12A of the Local Government Act 1972, and after considering the public interest test as set out by the officer in the body of the report, Members agreed that the following items of business involved the likely disclosure of exempt information as defined in Paragraph 3, and therefore, in accordance with Section 100A of the Act, the press and public be excluded from the meeting:
Agenda Item No. 12(a) – Key Decisions of Cabinet (Key Decision No. 419) – Paragraph 3
SECTION B – ITEMS FOR DISCUSSION IN PRIVATE
Key Decisions
46. KEY DECISIONS OF CABINET – 2ND SEPTEMBER 2014
(a) Core Applications Contract – Award (Key Decision No. 419)
RESOLVED that Minute No.44 (a) of the Cabinet Meeting held on 2nd September 2014 be endorsed.
Other Decisions
47. WAIVE OF CALL IN/DECISION TAKEN WITHOUT SUFFICIENT NOTICE
None.
48. POSSIBLE CALL IN OF DECISIONS MADE BY CABINET OR BY CABINET MEMBERS
None.
49. ANY OTHER BUSINESS WHICH THE CHAIRMAN CONSIDERS TO BE URGENT
As there was no other business to be discussed, the Chairman closed the meeting.
(Meeting closed at 8.25pm).
12 Agenda Item No. 4
MINUTES FOR ACTION AND IMPLEMENTATION SHEET
OVERVIEW AND SCRUTINY COMMITTEE 16/09/14
FROM: Senior Democratic Services Officer TO CDPM = Corporate Development and Policy Manager DRNS = Director of Regeneration and Neighbourhood Services HCS = Head of Corporate Services HFP = Head of Finance and Property
The following decisions are brought to your attention for action by the appropriate officers within your Service:
40. KEY DECISIONS OF CABINET – 2ND SEPTEMBER 2014
36. REPORT(S) OF THE CABINET MEMBER – CORPORATE AND CUSTOMER SERVICES – COUNCILLOR S MAY
(a) Planning for the Introduction of Universal Credit (Key Decision No. 417)
RESOLVED that Minute No. 36(a) of the Cabinet Meeting held on 2nd September 2014 be endorsed. HCS
37. REPORT(S) OF THE CABINET MEMBER – FINANCE – COUNCILLOR J EVANS
(a) Budget Monitoring and Capital Programme Update Report to 30th June 2014 (Key Decision No. 447)
RESOLVED that Minute No. 37(a) of the Cabinet Meeting held on 2nd September 2014 be endorsed. HFP
(b) Proposed Sale of Land and Buildings at West Retford Hall, Retford (Key Decision No. 459)
RESOLVED that Minute No. 36(b) of the Cabinet Meeting held on 2nd September 2014 be endorsed. HFP
38. REPORT(S) OF THE CABINET MEMBER – HOUSING – COUNCILLOR A CHAMBERS
(a) BDC/A1 Management Agreement (Key Decision No. 421)
RESOLVED that Minute No. 38(a) of the Cabinet Meeting held on 2nd September 2014 be endorsed. DRNS
(b) Review of Choice Based Lettings (Key Decisions Nos. 437 & 438)
RESOLVED that Minute No. 38(b) of the Cabinet Meeting held on 2nd September 2014 be endorsed. DRNS
39. REPORT(S) OF THE CABINET MEMBER – REGENERATION – COUNCILLOR J WHITE
(a) Investing in North Nottinghamshire – Regeneration and Growth Strategy (Key Decision No. 443) DRNS
13 RESOLVED that Minute No. 39(a) of the Cabinet Meeting held on 2nd September 2014 be endorsed.
(b) Visitor Economy Strategy (Key Decision No. 457)
RESOLVED that Minute No. 39(b) of the Cabinet Meeting held on 2nd September 2014 be endorsed. DRNS ______
43. POSSIBLE CALL-IN OF DECISIONS MADE BY CABINET OR BY CABINET MEMBERS
Minute No 41(b) – Worksop Town Football Club
RESOLVED that the decision made by Cabinet on the 2nd September 2014 regarding Worksop Town Football Club be endorsed. ______
44. REPORT(S) OF THE DIRECTOR OF CORPORATE RESOURCES
(a) Overview and Scrutiny Committee Programme 2014/15
RESOLVED that:
1. The report be noted. 2. The Scope be approved. 3. Community Energy Policies be looked at as part of the review of the Council’s approach to renewable energy. CDPM ______
46. KEY DECISIONS OF CABINET – 2ND SEPTEMBER 2014
(a) Core Applications Contract – Award (Key Decision No. 419)
RESOLVED that Minute No.44 (a) of the Cabinet Meeting held on 2nd September 2014 be endorsed. HCS
14 Agenda Item No. 5
OVERVIEW AND SCRUTINY COMMITTEE
21st October 2014
OUTSTANDING MINUTES LIST
Members please note that the updated positions are shown in bold type following each item. (CDPM = Corporate Development and Policy Manager; EHO = Empty Homes Officer)
Min.No. Date Subject Decision Officer Responsible 106 17.12.13 Forward Plan (2) The Director of A1 Housing CDPM and the Director of Community Services be invited to provide an update on the Choice Based Lettings process to a future meeting of the Overview and Scrutiny Committee. Update to be given at a future meeting
177(a) 15.4.14 Review of The (3) An update to the review be CDPM Approach to Welfare presented to the Overview and Reform Scrutiny Committee in six months to advise on the further impact of welfare reform in Bassetlaw. Report to be presented to November 2014 meeting
12(c) 19.6.14 Q4 Performance (2) An update on the Empty CDPM/ EHO 2013/14 Homes Initiative be presented to the September meeting of the Committee.
Report to be presented to a future meeting
15
16 CABINET/COUNCIL
Bassetlaw District Council - Forward Plan 2014/15 19th September 2014
CABINET MEETING CABINET MEETING CABINET MEETING COUNCIL MEETING EXTRAORDINARY 7th October 2014 4th November 2014 2nd December 2014 18th December 2014 CABINET 6th Jan 2015 Bassetlaw Museum Community Local Employment Calculation of Council Friends Group (Key Infrastructure Levy Initiatives – Exemplar Taxbase 2015/16 (Key Decision No. 415) Charging Policy Strategy (Key Decision Decision No. 461) Cabinet Area: (Key Decision No. 434) No. 404) Cabinet Area: Cabinet Area: Corporate Regeneration Cabinet Area: Regeneration and Customer Services Regeneration Car Park Fees and Former Vesuvius Works Choice Based Lettings Council Tax Reduction Charges (Key Decision – Use of Section 106 Scheme – Final (Key Scheme 2015/16 No. 456) Funding (Key Decision Decision Nos. 437 & 438) (Key Decision No. 462) Cabinet Area: Finance No. 441) Cabinet Area: Cabinet Area: Housing Cabinet Area: Corporate & Regeneration Customer Services Proposed Removal of Introducing Charges for Housing Strategy Business Rates Budget Restrictive Covenant Street Naming and (Key Decision No. 448) 2015/16 from Land at Chancery Numbering (Key Cabinet Area: Housing (Key Decision No. 466) Lane, Retford (Key Decision No. 463) Cabinet Area: Finance Decision No. 460) Cabinet Area: Corporate & Cabinet Area: Finance Customer Services CONFIDENTIAL Service Reviews – Final Quarter 2 2014/15 Budget Visitor Economy CONFIDENTIAL Monitoring to 30th Strategy September 2014 (Key Decision No. 457) (Key Decision No. 464) Cabinet Area: No.Agenda Item Cabinet Area: Finance Regeneration
General Fund Capital Equalities Annual Report Budget 2015/16 to (Key Decision No. 465) 2019/20 Cabinet Area: Policy & (Key Decision No. 471) Community Engagement 6
Cabinet Area: Finance
C:\Users\cc03\Desktop\PDF Agenda\O&S\fINAL\6 Forward Plan.docx 17 CABINET MEETING CABINET MEETING CABINET MEETING COUNCIL MEETING EXTRAORDINARY 7th October 2014 4th November 2014 2nd December 2014 18th December 2014 CABINET 6th Jan 2015 East Coast Trains Fees and Charges Consultation Document 2015/16 (Key Decision No. 472) (Key Decision No. 467) Cabinet Area: Cabinet Area: Finance Regeneration Housing Revenue Account Capital Budget 2015/16 to 2019/20 (Key Decision No. 468) Cabinet Area: Finance Housing Revenue Account Budget 2015/16 to 2017/18 (Key Decision No. 469) Cabinet Area: Finance Medium Term Financial Plan 2015/16 to 2017/18 (Key Decision No. 470) Cabinet Area: Finance Strategic Housing Service Review CONFIDENTIAL Cabinet Area: Housing CABINET
The voting members of the Cabinet, which is the District Council’s Executive, are shown alongside their area of responsibility. They are all contactable in writing to Bassetlaw District Council, Queen’s Building, Potter Street, Worksop, Notts, S80 2AH, or by telephoning or emailing as shown below:
COUNCILLOR AREA OF RESPONSIBILITY CONTACT Councillor Simon Greaves Policy and Community Engagement Tel: 07949 129239 Email: [email protected] Councillor Griff Wynne Performance and Strategy Tel: 07712 751359 Email: [email protected] Councillor Sylvia May Corporate and Customer Services Tel: 07762 195426 Email: [email protected] Councillor June Evans Finance Tel: 01302 743239 Email: [email protected] Councillor Alan Chambers Housing Tel: 07535 783383 Email:[email protected] Councillor Julie Leigh Neighbourhoods Tel : 07432 674846 Email: [email protected] Councillor Jo White Regeneration Tel : 07535 783386 Email: [email protected] C:\Users\cc03\Desktop\PDF Agenda\O&S\fINAL\6 Forward Plan.docx 18 Agenda Item No. 7
KEY DECISIONS OF CABINET MEETING
HELD ON 7TH OCTOBER 2014
Public Interest Test
The author of this report, Julie Hamilton, Senior Democratic Services Officer, has determined that it is not considered to be of a confidential nature as the author(s) of the original report(s) deemed the same.
53. REPORT(S) OF THE CABINET MEMBER – FINANCE AND PROPERTY – COUNCILLOR J EVANS
(a) Car Park Fees and Charges (Key Decision No. 456)
Members were presented with proposed changes to the hours of operation and categorisation of car parks, and also proposed changes to the pricing structure. Details were appended to the report.
The Council currently operates 16 charging car parks, 11 located in Worksop and five in Retford. It also manages New Street car park in Retford on behalf of Nottinghamshire County Council. Given the current economic climate, it is felt that the time is right to review these arrangements, with a particular focus on helping shoppers and traders within the two town centres.
Options, Risks and Reasons for Recommendations
Members have expressed a desire to support shops and market traders within the District’s town centres, and the proposals within the report are designed to assist with that ambition.
Members can decide not to agree with the proposals and continue with the current arrangements. This would essentially mean that the CPI price increases each year or at a suitable point in time for rounding purposes, with no changes to car park charging hours.
Members may decide to increase the charges by more than the recommendation, to support the Council in meeting its financial challenges going forward.
The recommendations made in the report will ensure that the proposed changes to car park charging hours in respect of the ‘shopper’ car parks will be funded by the minor increase in prices for the ‘visitor’ car parks.
The Council should review its car park arrangements on an ongoing basis, and will review the impact of these arrangements at the end of a twelve-month period, when Members will be able to assess whether it has had the economic stimulus that is being sought.
It was noted that the Minister for Local Government has recently decreed that local authorities must publicise its profit and loss from car parks and what the profit is being spent on.
A Liaison Member enquired as to why season tickets would be available in the ‘visitor’ car parks. The Head of Finance and Property advised Members that the ‘shopper’ car parks
19 used to be ‘short stay’ and the ‘visitor’ car parks used to be ‘long stay’, season tickets could be bought for ‘long stay’.
Another Liaison Member asked that concessions be looked at for users of the Riverside Health Centre in respect of the formerly ‘long stay’ Chapelgate car park.
It was also noted that no charging fees apply to Sundays or bank holidays, as previously.
RESOLVED that:
1. The new classifications of ‘shopper’, ‘leisure’ and ‘visitor’ be applied to all of the Council’s owned and managed car parks. 2. The reduction of the car park charging hours from 8am–6pm to 10am–4pm be approved for all the designated ‘shopper’ car parks. 3. The ‘shopper’ hours of operation to car parks at Queen Street and Lead Hill in Worksop and Chancery Lane North, Chancery Lane South and West Street in Retford be applied. 4. A 10% increase on the ‘visitor’ car parks (formerly ‘long stay’), which will increase the charges from £1.00 to £1.10 for two hours, £1.50 to £1.70 for 2-4 hours and £3.00 to £3.30 for over four hours be approved. 5. The installation of a pay and display ticket machine at Priorswell Road in Worksop be approved, and charging for its usage be commenced. 6. The inflationary increases to the charges for car park season tickets be approved. 7. The new arrangements and charges be introduced from 1st January 2015. 8. The success or otherwise of the new arrangements be evaluated 12 months after the start of the trial period and reported back to a future meeting of Cabinet.
54. REPORT(S) OF THE CABINET MEMBER – REGENERATION – COUNCILLOR J WHITE
(a) Friends of Bassetlaw Museum (Key Decision No. 415)
Members were provided with an update on the establishment of a Friends of Bassetlaw Museum Group, following Cabinet approval in April 2013 on how the target savings for the Museum in 2013/14 could be achieved.
A Friends Group comprising interested local people has now been established. It has a Constitution, a bank account and public liability insurance which means that it is now able to undertake development activities. The Group can raise money and invite and receive contributions to be applied to the Museum’s projects. A calendar of events has been established with the first taking place on 16th September 2014. The Inaugural AGM of the Group is set for February 2015.
Options, Risks and Reasons for Recommendations
As the Group is now in place, the only effective option is to recognise the progress made and to continue to support the work of the Friends of Bassetlaw Museum.
RESOLVED that the progress made to date in establishing the Friends of Bassetlaw Museum Group be noted.
20 Agenda Item No.8
D R A F T
HEALTH AND PUBLIC SERVICES SUB-COMMITTEE
Minutes of the Meeting held on Monday, 6th October 2014 at Worksop Town Hall
Present: Councillor D R Pressley (Chair) Councillors H M Brand, S J Fielding, D B Foley, M Gregory, D G Pidwell, J Potts, A Simpson, A Smith, M Storey, K Sutton and T Taylor.
Officers: G Blenkinsop, V Cookson and J Hamilton.
Representatives of the East Midlands Ambulance Service (EMAS):
Caron Bouckley – Listening in Action Manager Mark Caudwell – Community Paramedic Greg Cox – General Manager Mark Dawn – Listening in Action Lead Wendy Hazard – Locality Manager Peter Ripley – Associate Director Operations (Service Delivery) Carl Smith – Emergency Care Practitioner
Also present: Lisa Bromley – Executive Lead for Service Development, Bassetlaw NHS Clinical Commissioning Group Phil Mettam – Chief Officer, Bassetlaw Clinical Commissioning Group
(Meeting opened at 6.30pm.)
(The Chairman welcomed everyone to the meeting and read out the Fire Alarm/Evacuation Procedure. Members of the public were asked if anyone wanted to film the meeting (or part thereof) in accordance with the Department for Communities and Local Government’s guidance; however, this was not taken up.)
9. APOLOGIES FOR ABSENCE
There were no apologies for absence, although Councillor A Smith subbed for Councillor K M Greaves.
10. DECLARATIONS OF INTEREST BY MEMBERS AND OFFICERS
(a) Members
There were no declarations of interest by Members.
(b) Officers
There were no declarations of interest by officers.
(Councillor D B Foley joined the meeting at this point.)
11. MINUTES OF THE MEETING HELD ON 7TH JULY 2014
RESOLVED that the Minutes of the meeting held on 7th July 2014 be approved.
21 12. MINUTES FOR ACTION AND IMPLEMENTATION
The Corporate Development and Policy Manager updated Members:
• Minute No. 7(a)(3) – the list of affected bus services had been circulated. • Minute No. 7(b)(5) – the update from Arriva for September has not yet been received but will be circulated upon receipt. • Minute No. 7(d)(3) – the issue of cycle storage etc. for Council employees has been raised with the Chief Executive and the Head of Human Resources, and this will be considered in the future; however, Queen’s Buildings is currently undergoing massive changes to accommodate partners’ presences. • Minute No. 7(d)(4) – a briefing paper on the Community Infrastructure Levy had been tabled for Members’ information.
RESOLVED that the Minutes for Action be received.
13. OUTSTANDING MINUTES LIST
With regard to Anorexia Services being included in the Weight Management contract, the Corporate Development and Policy Manager advised Members that a separate organisation provides such services. This was confirmed by L Bromley who advised that the inpatient specialist service is managed by the specialist teams.
RESOLVED that the Outstanding Minutes List be received.
Key Decisions
None.
Other Decisions
14. REPORT(S) OF THE DIRECTOR OF CORPORATE RESOURCES
(a) Health and Public Services Sub-Committee Programme 2014/15
Members were provided with an overview of the Sub-Committee’s meeting programme for 2014/15, which was appended to the report.
The Corporate and Development Policy Manager informed Members that an extra presentation on substance misuse will be presented to the January 2015 meeting; also that an update from Joyce Bosnjak on the Health and Well-being Board remains outstanding.
RESOLVED that the Committee Work Programme for 2014/15 be noted.
(b) Update of Implementation of HPS Reviews 2013/14
Members were provided with an update on the implementation of recommendations from the reviews completed during 2013/14.
During 2013/14 six reviews were completed, five of which generated recommendations for further action. A report from the Council’s performance management system, Covalent, was appended to the report, which detailed progress on the recommendations to date. This report showed that of the 31 recommendations: 9.68% (3) are Red and have not been completed to the agreed timescale; 83.87% (26) have been completed; and 6.25% (2) are still ongoing.
With regard to the Covalent report, it was noted that:
22 • HPS 13-14 1.4.3 – Independent Living – Home Adaptations – the 40% should read 100% completed, this was an error. • HPS 13-14 2.02 – Health and Well-being Board – Joyce Bosnjak’s presentation remains an outstanding issue, the work programme is already full. • HPS 13-14 2.03 – Health Locality Plan – this action has been cancelled as it referred to structures previously in place.
An appended report from Councillor A Mumby, Governor for Doncaster & Bassetlaw Hospitals NHS Foundation Trust, updated Members on:
• Sepsis Pathway • Children’s Services • Maternity Services • Miscarriage Pathway • Shuttle Bus Service • £3.5m Investment
Also appended was a schedule of responses from Arriva to follow-up questions. Councillor A Simpson asked if this included ‘others’ views’? The Corporate Policy and Development Manager replied that these would be circulated to all Members of the Sub-Committee.
P Mettam reported that there are some really exciting plans underway for Doncaster and Bassetlaw Hospital which would form a ‘blueprint’ for hospitals across the country. He would like to present these to a future meeting of the Sub-Committee. He was still concerned with the poor performance by Arriva.
RESOLVED that:
1. The update on the implementation of recommendations from the reviews completed during 2013/14 be noted. 2. The ‘other’s views’ from the scrutiny of Arriva be circulated to all Members of the Sub- Committee. 3. The plans for Doncaster and Bassetlaw Hospital be presented to a future meeting of the Sub-Committee if the work programme allows.
(c) Review of EMAS – Update on the Implementation of ‘Better Patient Care’
The Chairman welcomed all the representatives and officers to the meeting, and P Ripley introduced them to Members.
Members were provided with supporting information for the Review of the East Midlands Ambulance Service (EMAS) – Update on the Implementation of ‘Better Patient Care’.
Appended to the report:
• Review Scope – April 2014 • Timeline of Events • Better Care Dashboard • Better Patient Care – EMAS Quality Improvement Programme Update • EMAS Presentation • Survey for Bassetlaw EMAS Staff • Survey Results • Notes from Staff Focus Group Meeting • Current Performance in the EMAS Region
23 P Ripley, Associate Director Operations (Service Delivery) for EMAS, and G Cox, General Manager for Nottinghamshire EMAS, provided an update on performance in the District. A copy of the updated presentation was tabled and included:
• Better Patient Care Programme • Response to 999 Calls • Performance Year to Date Comparison April to August 2014 • Red 1, Red 2, A19, Green 1, Green 2, Green 3, Green 4 and Urgent Performance by Month • Heat Maps for the Bassetlaw CCG for August 2014 showing: • Combined R1 and R2 Responses (363) • G1 Responses (152) • G2 Responses (434) • G3 Responses (34) • G4 Responses (55) • G1, G2, G3 and G4 Responses (675) • Red 1 and Red 2 Combined Responses by Chief Complaints (363) • Red 1 and Red 2 Combined Responses to Falls (28) • Red 1 and Red 2 Combined Responses to Chest Pains (104) • Red 1 and Red 2 Combined Responses to Breathing Problems (83) • Red 1 and Red 2 Combined Responses to Diabetes (5) • Combined Responses to Road Traffic Incidents (31) • Top Ten Responses by Chief Complaint for NHS Bassetlaw CCG - April to August 2013 • Hospital to Hospital Transfers Summary – April to August 2014 • Improving Service Delivery in the Future
P Mettam acknowledged that ambulance services across the country are under pressure due to demographics and the ageing population. Similar conversations are taking place with colleagues in South Yorkshire. He thanked EMAS colleagues for attending.
At the AGM of the Clinical Commissioning Group (CCG), the majority of questions from local people were about ambulance services for which the CCG is accountable. The relationship with EMAS is good but he is frustrated that the action plan has not yet been put into place.
A meeting of the Chief Executive of the Yorkshire Ambulance Service and EMAS is scheduled for 7th October to discuss cross-border working in response to local issues. There is a shift of focus to outcomes, rather than targets, even though it is recognised that national targets must be achieved. A rapid response time makes a difference to a patient’s survival, hence the need to improve this in rural locations.
The CCG wants to see a more local focus, engagement with staff, and deployment of vehicles to the Bassetlaw area – indeed, there is a greater spend per head of population in Bassetlaw for ambulance services than across the East Midlands. Innovation needs to be encouraged e.g. to find ways to deploy vehicles which work for local people, as opposed to working within boundaries on maps.
The relationship between the CCG and EMAS is better, performance is slightly better since they last met, and they would like to see more of the practitioners, i.e. C Smith and W Hazard.
Are there any further views from staff in addition to the responses within the report?
C Smith, Emergency Care Practitioner, has been with EMAS for 23 years and now has a role which is over and above that of a paramedic. He thanked P Mettam for his comments.
He felt that a sensible approach is required to integrate services e.g. access to specialist teams out-of-hours. A 111 call is needed to get a GP/practitioner to assist out-of-hours.
24 There is no dedicated Falls Team in Bassetlaw; the only one available is during office hours at Retford Hospital. Patients are seen at the scene of the fall but they often need to be taken to Accident and Emergency as a clinical assessment is needed.
There are no midwives on call so all patients come through 999 for emergency transport to the Maternity Ward for delivery.
EMAS is governed by response times but not all Red 1 and Red 2 calls are life-threatening. First Responders are doing a good job but they often need additional help. A response time of 8 minutes is the target and, if not met, there is often not a good outcome for the patient. Stroke patients need to be transported to Doncaster Royal Infirmary (DRI) but this is not always possible if a vehicle is not available. Similarly, heart attack patients need to be taken to Sheffield Hospital.
Alternative care pathways are needed. A clinical assessment could avoid the use of Accident and Emergency. If set up, pathways could be used for direct admission to the relevant wards. For example, an uncontrollable nose-bleed patient would be taken to Bassetlaw Hospital but would then need to be taken to DRI for cauterisation; so, it would be better to take the patient direct to DRI. There is no longer abdominal surgery undertaken at Bassetlaw, so, if clinically assessed, the patient could be taken directly to DRI.
Specified urgent crews are needed to take patients, rather than a paramedic, which will leave the paramedic free to deal with Red 1 and Red 2 calls. If a patient is seen by a clinician, then a vehicle is needed to transport the patient. Specialist support practitioners are needed, together with better communication.
He would prefer to see audits on patient journeys, rather than data regarding response times.
P Ripley thanked C Smith for his feedback. It was acknowledged that he knew about the local service, and it was also acknowledged that not all the improvements require funding to put into place.
The Chairman asked that C Smith and P Ripley talk outside the meeting and present their proposals as an update to the Sub-Committee.
L Bromley, Executive Lead for Service Development at Bassetlaw NHS Clinical, informed Members that much of this is already happening, e.g. clinician-to-clinician discussions. The CCG has a responsibility to make things work e.g. community services, better support for frail patients. She would talk to C Smith outside the meeting.
How is cross-border working?
Councillor A Simpson cited the example of her father-in-law’s recent incident.
How are the contracts being managed?
Is there an update on the proposals to locate a vehicle at Langold, for example?
What areas does EMAS cover?
P Ripley replied that EMAS covers Derbyshire, Nottinghamshire, Lincolnshire and Northamptonshire.
Why is the action plan only just being worked up?
P Ripley gave the First Responders as an example. There is a new scheme for such in Harworth from April next year. An ambulance and paramedic is needed for each responder. An equitable service provision is desirable.
25 It is evident that the number of calls aligns with the centres of population. If an area is not covered, an ambulance used to go out on standby, does this still happen?
P Ripley reported that an ambulance is still put on standby if available; however, calls are increasing by at least 5% year on year.
C Smith added that there are hot spots aligned to centres of high population, hence vehicles in these areas are much busier. Paramedics are often travelling for 20 minutes between calls. Bassetlaw is the largest area covered by EMAS.
The heat map shows that Harworth has a large concentration of calls for breathing problems, reportedly due to the large population of ex-miners, but has this data been audited as many of the former miners lived outside the village?
P Ripley replied that there is no audited data for this, only the number of such calls. M Caudwell added that it is not ascertained if the patients are, for example, former miners or smokers. G Cox added that EMAS and the CCG should work together to look at trends and adjust/match the service to the community’s needs.
At the Doncaster and Bassetlaw Hospital Governors’ recent meeting, the issue of the ambulance services was raised and asked to be dealt with as a matter of urgency, why has this not yet improved?
EMAS relies on First Responders to meet its targets, what resources are given to them?
P Ripley replied that a dedicated vehicle is being provided to some teams, of which there are now 15 and increasing. EMAS is investing in First Responders, who do a fantastic job; for example, training is being provided.
Applications for funding by First Responders are being submitted to parish council meetings, so they must still be struggling?
P Ripley replied that training and equipment is provided for First Responders, and support is given for fund-raising. But First Responders should not be used to replace the ambulance services.
At Bassetlaw’s Rural Conference last week, a speaker made reference to the new ambulance station, can this be verified?
P Ripley replied that there is not yet a definite decision on the future of ambulance stations in Bassetlaw; all options are being considered with the different partners.
How can people apply to be First Responders?
G Cox replied that this information would be passed on.
There were challenges posed by the CCG to EMAS, and as we pay more for the ambulance services in Bassetlaw, what can we see for this?
There is an abstraction of staff to other areas, e.g. Mansfield, is Bassetlaw losing out?
P Ripley replied that some crews work outside the Bassetlaw area, more crews come from Lincolnshire into Bassetlaw than Nottinghamshire crews go into Lincolnshire, although more Nottinghamshire crews go into Derbyshire. The nearest available ambulance is always sent to a call. There is no evidence that the crews are spending more time outside Bassetlaw. We also see crews from other areas in Bassetlaw. We can talk to CCG to see how we can get better value-for-money.
26 Are you listening to the Listening in Action Team’s views?
C Bouckley replied that there are a number of mechanisms e.g. surveys, listening events, mini events (‘Breakfast with the Chief Executive’), etc. These show themes which are consistent with the views expressed here e.g. resourcing, vehicles, equipment, staff well-being, career development. The Listening in Action Team focusses on action, promoting local actions, e.g. ensuring teams are in the correct areas. The Leads are clinical staff, so a difference in terms of engagement will result in an improved quality in the feedback.
M Dawn added that the last six months has been the most challenging in his 24 years’ service; but there is a passion for improvement. At a recent meeting, similar feedback was provided, which shows that we need to make things happen; all are possible. Improvement has not been as quick as we hoped for but small outcomes are growing. There can be quick wins at low cost. There are six organisational teams covering, for example, career pathways, vehicles, management, etc. Local teams are coming up with small initiatives. There have been two meetings recently which looked at ways to improve the service, enabling a voice for staff. Pathways was a huge issue which many are interested in developing, and which the Listening in Action Team would be willing to help with.
The Chairman thanked all staff and EMAS for working together to improve outcomes for Bassetlaw.
What can the Council do to assist?
How can the improvements be monitored?
Can an update be provided to Members of the Sub-Committee in three months’ time?
Could the remit of the out-of-hours service be improved/widened, e.g. to include paediatrics?
L Bromley replied that this is currently being looked at. The out-of-hours nurses are being upskilled. Children can be seen by GPs up until 11pm, although largely covered by nurses. We are looking at 24-hour GP cover.
P Mettam added that this is a sensible way forward. There are 22 CCGs in the East Midlands area and one contract. Changes through the contract do not work and, where the contract has failed, financial penalties have been imposed. However, these penalties are reinvested to help the service through the winter season, so this is not a sustainable response; local innovation is preferred. There is a meeting with the Chief Executive of EMAS tomorrow and we will be asking for local autonomy for local people. Clinically-led improvements have won national awards; contracts and managers don’t make a difference.
There is concern for stroke and heart attack patients as a quick response time results in a better outcome.
L Bromley replied that there is a need for integrated patient transport. The CCG and the NHS Trust are working to make improvements to this, and have been working with EMAS over the last six months on an action plan, for which they will be held accountable.
The Chairman thanked everyone for their attendance and information, and looked forward to an update in three months’ time.
RESOLVED that:
27 1. The background information, written responses and presentation be received as part of the update from the East Midlands Ambulance Service on the implementation of ‘Better Patient Care’. 2. The outstanding questions be responded to be EMAS in writing, and circulated to Members of the Sub-Committee. 3. An update from EMAS be provided to the Sub-Committee in three months’ time. 4. Details of how people can become First Responders be circulated to all elected Members.
SECTION B – ITEMS FOR DISCUSSION IN PRIVATE
Key Decisions
None.
Other Decisions
None.
15. ANY OTHER BUSINESS WHICH THE CHAIRMAN CONSIDERS TO BE URGENT
As there was no other urgent business to consider the Chairman closed the meeting.
(Meeting closed at 8.05pm.)
28 Agenda Item No. 11(a) BASSETLAW DISTRICT COUNCIL
OVERVIEW AND SCRUTINY COMMITTEE
21 OCTOBER 2014
REPORT OF DIRECTOR OF CORPORATE SERVICES
REVIEW OF THE COUNCIL’S APPROACH TO RESILIENCE
Portfolio Holder: Policy and Community Engagement/Performance and Strategy Contact: Gillian Blenkinsop Ext: 3142
1. Public Interest Test
1.1 The author of this report has determined in preparing this report that the contents are not of a confidential nature.
2. Purpose of the Report
2.1 To provide members of the Overview and Scrutiny Committee with an overview of the review item on Emergency Planning and Local Resilience in Bassetlaw scheduled for the October meeting of the Committee.
3. Background and Discussion
3.1 The main purpose of the report is to re-appraise Members of the scope previously agreed at the July meeting; provide written responses to the questions posed; and provide supplementary information to assist the review of the Council’s approach to resilience.
3.2 Attached to this report are the following documents: Appendix 1 Review Scope – The Council’s Approach to Local Resilience Appendix 2 Nottingham and Nottinghamshire Local Resilience Forum Community Risk Register Appendix 3 National Emergency Flood Framework Appendix 4 Presentation by Jim Moran - BDC Appendix 5 Report on internal Drainage Board Activities Appendix 6 Land Drainage Responsibilities Appendix 7 Presentation by John Bowler – BDC Appendix 8 Presentation by Paul Lockhart – Environment Agency Appendix 9 Table of projects from Severn Trent Water Appendix 10 Is your home connected right?
29 3.3 There will be presentations from Jim Moran BDC Safety and Resilience Manager on Emergency Planning and the Local Resilience Forum. John Bowler BDC Facilities Manager, the Council’s approach to flood prevention and Paul Lockhart from the Environment Agency.
4. Implications
a) For service users
None from this report.
b) Strategic & Policy
This links with the Council’s Ambition 2: Quality Housing and the Local Environment.
c) Financial – 15/494
None from this report.
d) Legal – 253/10/14
In carrying out scrutiny reviews the Council is exercising its scrutiny powers as laid out in s.21 of the Local Government Act 2000 and subsequent legislation which added/amended these powers e.g. the Local Government and Public Involvement in Health Act 2007.
e) Human Resources
None from this report.
f) Community Safety, Equal Opportunity, Environmental
The Health and Public Services Sub-Committee is committed to equality and diversity in undertaking its statutory responsibilities and ensures this is taken into consideration as part of all reviews.
g) Whether this is a key decision, and if so the reference number.
No
5. Options, Risks and Reasons for Recommendations
5.1 This report has been prepared on behalf of the Overview and Scrutiny Committee with a view to informing members of the responses to the key lines of questioning for the review.
6. Recommendations
6.1 That Members receive a feedback report containing any relevant action points following on from the meeting in November 2014.
Background Papers Location Background Papers are available to view Policy and Scrutiny Unit, QB
30 REVIEW SCOPE – Appendix 1 Overview and Scrutiny Committee
Topic to be reviewed: Emergency Planning and Local Resilience in Bassetlaw Title of Review: Review of the Council’s Approach to Local Resilience Date of meeting: 15/07/2014 Method of Review: Witnesses attending the Committee Links to Corporate Priorities: Ambition 1 : A Viable Co-operative Council Priority 1. A Resilient Local Authority
What is our Ambition?
To review the emergency planning approach that the District has in place and how we are ensuring that the District is resilient in the event of an emergency.
What is working and why? (including current levels of performance)
Bassetlaw District Council undertook a Strategic Flood Risk Assessment in 2009. Vulnerable areas have been identified and Flood Schemes have been/are being put into place.
To date three flood reduction schemes have been completed at North Wheatley, Treswell and The Canch in Worksop.
BDC has successfully bid for Grant in Aid funding for two further flood reduction schemes in Bassetlaw (Walkeringham and Retford Beck).
Bassetlaw District Council has set up and chairs the Bassetlaw Drainage Co-ordination Group for the Isle of Axholme and North Nottinghamshire Water Level Management Board and Trent Valley Internal Drainage Board. This Group brings together principal officers from all the key partners involved in flood prevention (Environment Agency, Drainage Boards and Severn Trent Water) and has been the driving force in successfully resolving localised flooding problems and promoting Sustainable Drainage Systems (SUDS) designs for surface water in new developments.
As part of the Site Allocations process a screening tool has been developed to assess land drainage and flood risk on possible development sites. Planning Officers are now working closely with Ian Davies the Drainage Officer. Developers who make planning applications on sites with drainage issues have to include a remedy in the planning application and this is assessed by the Planning Department and the Drainage Officer.
The Council is part of the Local Resilience Forum which brings together Local Authorities, Police, Fire, Health and other agencies dependant on the type of emergency to ensure there are plans in place to deal with any emergency within the County and its Districts.
What do we want to change and why?
In light of the increased risk of flooding to ensure that: - • Bassetlaw District Council is equipped for such an event and able to provide assistance in the clear up. • Vulnerable areas are protected as much as possible from flooding. • Residents are educated about flood risk and how to protect their properties. • To continue to work with external partners in identifying areas for improvements.
1 31 REVIEW SCOPE – Appendix 1 Who and how shall we consult?
Who How John Bowler – Facilities Manager, Bassetlaw Invite to Overview & Scrutiny Committee on 21st District Council October 2014
Ian Davies – Drainage Engineer, Bassetlaw Invite to Overview & Scrutiny Committee on 21st District Council October 2014
Jim Moran - Health and Safety Officer, Invite to Overview & Scrutiny Committee on 21st Bassetlaw District Council October 2014
Paul Lockhart Invite to Overview & Scrutiny Committee on 21st Environment Agency October 2014
David Sissons - Engineer Written information Water Management Consortium Isle of Axholme & North Nottinghamshire Water level Management Board Trent Valley Internal Drainage Board
Do we need any experts/Specialists? (Internal/ External)
See Above
Further information/research required
Desk top study Reports from Officers Comparison of data from other areas
What are the key outcomes?
To understand the Council’s approach to Emergency Planning and major events plans.
Ensure there is a process that identifies areas at risk of flooding and that this is kept up to date.
That Flood schemes and prevention measures are maintained and reviewed.
Context/background Scene Setting:
This topic will review the emergency planning approach that the District has in place and how we are ensuring that the District is resilient in the event of an emergency. Emergencies can be a result of a number influences such as weather, power cuts, transport accidents and terrorism. The review will include a specific focus on flooding which has in recent years affected Bassetlaw communities.
The review will look at the work that has taken place to identify areas at risk of flooding and the prevention work being carried out. This will include what has been put in place since the last floods in 2010 and the impact that has had on the District.
2 32 REVIEW SCOPE – Appendix 1 To understand the different causes of flooding and who is responsible for flood prevention measures and the clean-up process.
Councillors will consider how vulnerable areas are identified and the solutions in place, as well as reviewing any barriers to implementing flood schemes and how that has impacted on delivery.
In addition, we will look to the future to ensure dredging dykes and other prevention schemes in the District are maintained and reviewed.
The review will also take an overview of emergency planning and the Local Resilience Forum which brings together organisations and agencies to ensure that arrangements are in place for major emergencies and that they satisfy fully the requirements of the Civil Contingencies Act. Bassetlaw District Council is part of the forum.
There are a number of tactical and operational structures that sit under the Local Resilience Forum (LRF). The LRF is scrutinised by a scrutiny Group which is led jointly by senior representatives of Nottinghamshire Police, Nottinghamshire Fire & Rescue Service, Nottingham City Council, Nottinghamshire County Council and Health being represented by NHS Bassetlaw Clinical Commissioning Group.
The review will look at how the LRF review arrangements and the role Bassetlaw District Council plays ensuring the District is prepared for any event.
Key Lines of Questioning:
Health & Safety
Please explain the Council’s role in the Local Resilience Forum?
How often are the Emergency Plans reviewed?
How do these plans impact on the District’s Emergency Planning?
Please explain what major event plans we have for e.g. terrorism/explosion
As we are now a shrinking organisation are sufficient assessments in place to ensure that there is staff cover in the event of severe weather/major emergency, including specific reference to remote IT access given recent security changes?
What happens if an emergency is triggered?
Are there areas that need improvement?
Flooding Prevention
How prepared is Bassetlaw District Council for flooding?
How does Bassetlaw compare to other districts when it comes to reducing the risk of flooding?
The Strategic Flood Risk Assessment is a live document, how often is it updated?
Has the increase in rainfall over the last 5 years caused more areas to become vulnerable to flooding?
3 33 REVIEW SCOPE – Appendix 1 Flood scheme work that was programmed in for 2013/14 has not been completed due to Grant in Aid funding (funding from the Government to pay for flood and coastal erosion risk management works that reduce the risk or impacts of flooding and coastal erosion) being delayed by the Environment Agency. Can you provide an update on the projects and when these projects should be completed?
Are there any risks to these projects being completed?
How do you engage with the local community to ensure that remedies put in place are the most effective?
Are local people aware of their responsibilities in regards to flooding and how is that being communicated to them?
Environment Agency
What is the Environment Agency’s role and how does it work with Bassetlaw District Council?
In your opinion do Bassetlaw District Council have the right measures in place to alleviate the impact from possible flooding/
Do you carry out your own assessments of the area? If so when was the last one completed?
We know the majority of the District is a low risk area for flooding. However, are there specific areas within the District which could cause a particular risk?
Severn Trent Water
Please explain your role and responsibility for flooding due to overflowing drains?
My role within Severn Trent water is a Senior Network Technician (SNT) and I help to look after the Bassetlaw area. Part of my role involves gathering information on sewer flooding in Bassetlaw. I work closely with Lead Local Flood Authorities and our asset creation teams to help prevent reoccurrences using our current Asset Management Plan (AMP) strategy. The AMP covers five years, AMP 6 is to commence in 2015.
What more could be done to prevent drains from overflowing and causing flooding?
One of the main causes for our foul sewers to overflow is hydraulic overload in wet weather. Hydraulic overload is when there is too much water in the pipe causing external flooding. This can be caused by the misconnection of private surface water (rain water) systems into our foul sewers (water from toilets and sinks) e.g. Rain water pipes from building extensions and conservatories, driveway drains and other large areas such as sometimes roads that require draining (information to follow regarding this issue). STW have no powers to enforce misconnection of surface water systems in to foul sewers at the moment.
We also need to work together with the local highways authorities to ensure that the highway drains are maintained to a serviceable standard e.g. the drains are cleansed as well as the road gullies as this can cause additional overland flows into our systems.
We are currently trying to address this problem by issuing educational information leaflets (see Appendix 10) to affected properties and contacting the local authorities where we find road gullies misconnected or highway drains in a non-serviceable condition but this is very large task as we are dealing with the unknown.
4 34 REVIEW SCOPE – Appendix 1 What are you doing in regards to future flood prevention?
Please find attached a list of current and forthcoming flood alleviation schemes – Appendix 9
The two projects marked in blue are for this year; Town Street, South Leverton has just had a large storage tank installed on the foul sewer upstream of the pumping station. This has increased the size of the pipe from six inches to 9 inches and the storage tank is 2 metres diameter by 30 metres long. The tank will store the flood water whilst the pumping station is pumping out to prevent flooding. . The scheme for Claters Close, Retford is due to start within the next few months and is also another large underground storage tank consisting of dual large diameter pipes and should be delivering benefits by March 2015.
The lines coloured in yellow are currently in the planning and development stages but should hopefully be delivered within the next AMP (5 Year period) subject to approval. I’m sorry I can’t provide any further info for these schemes at this stage due to them being in the development process. .
5 35 REVIEW SCOPE – Appendix 1
6 36 NOT PROTECTIVELY MARKED Appendix No.2
Community Risk Register
Author: Ian Townsend, Nottinghamshire Police
Owner: Risk Advisory Group, Nottingham and Nottinghamshire Local Resilience Forum
Client: Nottingham and Nottinghamshire Local Resilience Forum
Status: Approved by the Resilience Working Group, Nottingham and Nottinghamshire Local Resilience Forum
Version 6.1
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 1 of 35 37 This page intentionally blank
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 2 of 35 38 Foreword
On behalf of the Nottingham and Nottinghamshire Local Resilience Forum, may I take this opportunity to introduce the latest version of the Community Risk Register to you.
The need for the register came about after the introduction of the Civil Contingencies Act in 2004. This said that emergency responders must assess the risk of emergencies happening, to use those assessments to help plan for those emergencies and to prepare business continuity plans, so that they can continue to provide a response.
The register, compiled by all the Resilience Forum partners, provides a list of potential hazards, the likelihood of those hazards occurring in the next five years and the risk associated with them. The fact that we have included a particular hazard does not mean that we believe that that hazard will definitely happen, or if it did, it would be at that scale.
The register only covers natural or accidental events (hazards) rather than threats (deliberate or malicious events). This does not mean we do not consider threats within our risk assessment work, but as the information supporting them could be sensitive, specific details are not made available. You can be assured, however, that we are working with colleagues to ensure that our programme of planning, training and exercising continues to include those malicious threats.
Many people have contributed to the preparation of the register from a wide range of backgrounds and organisations. The Nottingham and Nottinghamshire Local Resilience Forum will ensure that the register is reviewed regularly and that the risk ratings from the register are used to make sure we work together locally to plan, train, and exercise the response to a particular incident.
Signed
Chris Eyre QPM Chief Constable, Nottinghamshire Police Chair of Nottingham and Nottinghamshire Local Resilience Forum
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 3 of 35 39 Contents
Introduction to the Nottingham and Nottinghamshire Community Risk Register...... 5 What is the Local Resilience Forum? ...... 5 Who produces the Community Risk Register?...... 5 Definition of ‘emergency’...... 6 What you can do...... 7 What to do when an emergency happens ...... 7 Staying put ...... 8 Learn how and when to turn off utilities...... 8 Create an evacuation plan ...... 9 Family emergency plan ...... 9 Schools and day-care...... 9 Be neighbourly ...... 9 Get ready – get a kit!...... 10 The local context ...... 11 The top risks in our area...... 13 Human health – Pandemic Influenza...... 13 Severe weather – flooding ...... 14 Environmental pollution and Industrial hazards...... 15 Severe weather – storms and gales ...... 15 Severe weather – extreme temperatures ...... 16 Transport...... 16 Animal Health...... 17 Industrial action...... 17 Industrial technical failure ...... 18 Structural...... 18 Other natural hazards ...... 19 Malicious threats ...... 19 What plans have we got in place?...... 20 The plans ...... 20 The risk assessment process ...... 21 The risk rating of the local hazards ...... 22 The ‘Very High’ risks...... 22 The ‘High’ risks ...... 23 Risk matrix and definitions...... 23 Relative Likelihood...... 23 The national risk ratings...... 27 Impact category scoring information ...... 29 Explanation of categories of impact ...... 30 Likelihood scoring scale ...... 30 Membership of the Local Resilience Forum...... 31 Category 1 Responders...... 31 Category 2 Responders...... 31 Other members ...... 32 Membership of the Risk Advisory Group...... 33 Contact Information ...... 33 Document information ...... 34 Glossary of terms ...... 34 Links ...... 34
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 4 of 35 40 Introduction to the Nottingham and Nottinghamshire Community Risk Register
The Nottingham and Nottinghamshire Local Resilience Forum has produced this Community Risk Register to help you gain a better understanding of the risks we face, to enable local responders (see Membership of the Local Resilience Forum on page 31), to be better trained and equipped, to fulfil one of the obligations of the Civil Contingencies Act, and to make all of us better prepared to respond to an emergency.
What is the Local Resilience Forum?
The Nottingham and Nottinghamshire Local Resilience Forum (LRF) was formed as a result of the Civil Contingencies Act 20041.
The Forum is made up from senior representatives of the responders defined in the Act, as well as the military and the voluntary sector. Whilst the Local Resilience Forum is not a responder itself, its main role is to maintain effective co-operation and co-ordination of responders so that effort is not duplicated and that responders understand how their partner agencies work.
The Local Resilience Forum has a number of subgroups that conduct the regular business of the Forum and one of these is the Risk Advisory Group.
Further information about the Local Resilience Forum, its make up and the work that is does is available at the Nottingham and Nottinghamshire Local Resilience Forum website2
Who produces the Community Risk Register?
The Risk Advisory Group is responsible for producing the Community Risk Register which identifies and assesses the hazards that might affect the local resilience forum area.
When reading the register: a ‘hazard’ means an event or situation that may cause harm a ’risk’ is the impact of that hazard combined with the likelihood of it happening.
The production of the register also identifies the arrangements in place to mitigate the effects of the risk and other things that could be done to further control the risk.
The Risk Advisory Group meets regularly to look at the register and, using the experience of the group, past incidents, government guidelines and other historical data, continuously develops it.
The register is not only designed to inform the public; it also helps to guide the membership of the Local Resilience Forum on priorities for its work.
Each responder has obligations under the Civil Contingencies Act. The register helps them to focus on the hazards most applicable to this area and on generally improving their ability to respond to emergencies, whilst continuing to provide necessary public services.
1 HMSO 2004 The Civil Contingencies Act 2004 [Online] http://www.opsi.gov.uk/acts/acts2004/ukpga_20040036_en_1 (Accessed 08/01/2014) 2 Nottingham City Council 2009 [Online] http://www.nottinghamcity.gov.uk/prepared (Accessed 08/01/2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 5 of 35 41 Definition of ‘emergency’
It is important to know that the word ‘emergency’ has a definition in law, as some people have different ideas about what is an emergency. For example, most people would think that the Police, Fire, and Ambulance Services respond to emergencies every day of the week, but as far as the Civil Contingencies Act is concerned, an emergency is defined as follows:
“An event or situation that threatens serious damage to human welfare in a place in the UK or to the environment of a place in the UK, or war or terrorism which threatens serious damage to the security of the UK. To constitute an emergency this event or situation must require the implementation of special arrangements by one or more Category 1 responder.”
Under the Civil Contingencies Act each responder has a duty, from time to time, to assess the risk of an emergency occurring and to use this information to devise emergency plans. They also have duties to inform you, the public, about these risks and to be able to warn and inform you in the event of an emergency occurring. Each of the responders mentioned in the Act must have business continuity plans so that they can continue to provide essential services. In addition, Local Authorities have a duty to promote business continuity among the wider commercial community.
Whilst the definition above has particular reference for the responders, in this document we have tried not to use it too strictly, as for you and your family, an emergency will be any situation where you may find yourself in danger.
We do hope that you will find the information in the register useful and that you will be able use some of the resources outlined in order to improve your own and your family’s resilience to emergencies.
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 6 of 35 42 What you can do
Thankfully, emergencies do not happen very often, but in today’s complex world, there are an ever growing number of issues that we need to consider and plan for.
For you, the important thing to remember is that there are many things that you can do to make you and your family more informed and better prepared.
This section gives you some basic information about ways you can help yourself, but there is a great deal of information available, particularly on the Internet, about emergencies in general. There are many sites offering useful information, and where possible we have tried to include links to other sources of information, rather than reproducing it in this document.
A good place to start is the Local Resilience Forum website, “NottsPrepared3”, where you can find advice about preparing for emergencies. If you are viewing an online version of this document, you can follow the link below to go to the NottsPrepared website.
If you have a smart phone, the British Red Cross have a first aid app you can download which includes lots of useful information on preparing for emergencies, and advice for coping with all sorts of emergencies when they happen. The British Red Cross website4 is also a good source of information, and they are also a provider of first aid courses.
You can also check out the links in each of the detailed sections that follow, or at the websites of the agencies involved in the resilience forum on page 31.
What to do when an emergency happens
In the event of a major incident or emergency, if you are not involved in it but are close by or believe you may be in danger, then the best advice we can give you is to go inside a safe building, stay inside until you are advised to do otherwise, and to listen to local radio or TV for more information.
Television and radio news channels broadcast twenty-four hours a day, but the LRF has special arrangements with BBC Local Radio stations which will broadcast warning and information messages on behalf of the Resilience Forum.
As part of its charter, the BBC has an obligation to provide warning and information messages that commercial radio stations do not have.
Of course, there are always going to be particular occasions when you should not go into a building, for example if there is a fire in that building.
Otherwise remember to “GO IN, STAY IN, TUNE IN”.
3 Nottingham City Council 2012 [Online] http://www.nottinghamcity.gov.uk/prepared (Accessed 20/01/2014) 4 British Red Cross [online] http://www.redcross.org.uk/What-we-do/Preparing-for-disasters/How-to-prepare-for-emergencies (accessed 08/01/2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 7 of 35 43 If you are involved in an incident, it is important to get help and not to become injured yourself. The steps below are some of the things you should do if you are involved or close by: Make sure someone rings 999 if people are injured or if there is a threat to life Do not put yourself or others in danger Follow the advice of the emergency services Try to remain calm, think before acting and try to reassure others Check to see if anyone has any injuries - remember to help yourself before attempting to help others. Listen to local radio. o BBC Radio Nottingham is on 103.8, 95.5, and 95.1FM, 1584 AM & DAB o BBC Radio Sheffield is on 104.1, 88.6, and 94.7FM, 1035AM & DAB (Frequency depends on your location). Nowadays, there are many ways of finding information, and social media has become an additional way of doing this. Official feeds on Twitter for example, from government departments are a useful way of obtaining information, particularly about widespread emergencies.
The other thing you could do before an incident is to sign up for free services such as the Environment Agency’s ‘Floodline5’, and Nottinghamshire Police’s ‘Nottinghamshire Alert6’. Other complementary services which provide warning messages are available, and you could sign up to receive free Twitter7 Alerts from registered organisations including Nottinghamshire Police, the Environment Agency, and British Red Cross.
Staying put Whether you are at home, work or elsewhere, there may be situations when it's simply best to stay where you are and avoid any uncertainty outside. This will help protect you from any fumes, particles or debris. Bring your family and pets inside Lock doors, close windows, air vents and fireplace dampers Turn off fans, air conditioning and forced air heating systems Take your emergency supply kit (see below) unless you have reason to believe it has been contaminated Go into an interior room with few windows, if possible Emergency responders may not immediately be able to provide information on what is happening and what you should do. However, if possible, you should watch TV, listen to the radio or check the Internet often for official news and instructions as they become available.
Learn how and when to turn off utilities You may need to do this in the event of having to evacuate. Even in less extreme circumstances, like a burst pipe or gas leak, it’s useful to know how to do this. Find the electricity, gas and water shut-off valves Keep necessary tools near gas and water shut-off valves Teach your family how to turn off utilities If you turn the gas off, a professional must turn it back on. Do not attempt to do this yourself!
5 Environment Agency Floodline Warnings Direct [online] https://fwd.environment-agency.gov.uk/app/olr/home (accessed 08/01/2014) 6 Nottinghamshire Alert [online] https://www.nottinghamshirealert.co.uk/ (accessed 08/01/2014) 7 Twitter [online] https://twitter.com/ (accessed 08/01/2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 8 of 35 44 Create an evacuation plan Plan in advance those places where your family will meet, both within and outside of your immediate neighbourhood, in the event of an emergency. Make sure everybody always carries a card in his or her wallet or purse with this information on it. If you have a car, keep a half tank of fuel in it at all times in case you need to evacuate Become familiar with alternative routes and other means of getting out of your area If you do not have a car, plan how you will leave if you have to Take your emergency supply kit (below) and lock the doors behind you when you leave Take your pets with you, but understand that only guide or hearing dogs may be permitted in public shelters. Plan how you will care for your pets in an emergency.
Family emergency plan It may be easier to make a long-distance phone call than a local call, so an out-of-town contact may be in a better position to communicate among separated family members. Be sure every member of your family knows the phone number and has the ability (coins, a prepaid phone card or individual mobile phones) to call the emergency contact. You may have trouble getting through, or the telephone system may be down altogether, but be patient. Try sending a text message from your mobile phone. Download a template for a household emergency plan from the ‘NottsPrepared’ website.
Schools and day-care If you are a parent, or guardian of an elderly or disabled adult, make sure schools and day-care providers have emergency response plans. Ask how they will communicate with families during a crisis Ask if they store adequate food, water and other basic supplies Find out if they are prepared to 'stay put' if need be, and where they plan to go if they must get away.
Be neighbourly A community working together during an emergency makes sense. Talk to your neighbours about how you can work together during an emergency Find out if anyone has specialised equipment like a power generator, or expertise such as medical knowledge, that might help in a crisis Find out if you have a Local Flood Warden Decide who will check on elderly or disabled neighbours Make back-up plans for children in case you can't get home in an emergency Sharing plans and communicating in advance is a good strategy.
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 9 of 35 45 Get ready – get a kit!
When preparing for a possible emergency situation, it's best to think first about the basics of survival: fresh water, food, clean air and warmth.
We suggest you prepare an emergency supply kit which should include the following items: Water: 7 pints (4 litres) of water per person per day for at least three days, for drinking and sanitation Food: at least three days' supply of non-perishable food Battery-powered radio and extra batteries or wind-up radio Torch and extra batteries First aid kit Whistle to signal for help Dust mask: to help to filter contaminated air Wet wipes, rubbish/bin bags and plastic ties for personal hygiene Spanner or pliers to turn off utilities Tin opener for food (if kit contains tinned food).
In addition, you may also want / need to include: Prescription medications and glasses Infant formula and disposable nappies and nappy sacks Important family documents such as copies of insurance policies, passports, National Insurance numbers, NHS numbers and bank account records in a waterproof, portable container Money (cash and credit or debit card) Emergency reference material such as a first aid manual Sleeping bag or warm blanket for each person; consider additional bedding during winter Complete change of clothing including underwear, a long-sleeved top, trousers and sturdy shoes; consider additional clothing during winter Water purification tablets Fire extinguisher Matches in a waterproof container Feminine supplies and personal hygiene items Paper cups, plates and plastic utensils, paper towels Paper and pencil and books, games, puzzles or other activities for children. Think about the particular needs of your family when putting together your emergency supply kit and family emergency plan.
If you have a pet / pets, think about making them a kit as well, this may include: Pet food and drinkable water in plastic bottles Can opener for canned food Pet medication, vet records and vet’s contact number Sturdy leashes, harnesses and/or carriers so you can move your pets safely and they can’t escape (remember they may be scared and may act differently from usual) Current photos of your pet in case they get lost Identification tag and collar too.
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 10 of 35 46 The local context
Each Local Resilience Forum area produces its own community risk register so that particular issues that are relevant are taken into account.
For example, in the Nottingham and Nottinghamshire Local Resilience Forum area we do not have a coastline, so a number of hazards that are associated with the sea do not feature on our register. Figure 1, below, shows an outline of our resilience forum area.
Nottinghamshire is a county in the East Midlands, which borders South Yorkshire, Lincolnshire, Leicestershire and Derbyshire. The county town is Nottingham, though the County Council is now based in West Bridgford.
The City of Nottingham has been a unitary authority since 1998 although it remains part of the historic and ceremonial county.
The districts of Nottinghamshire are Ashfield, Bassetlaw, Broxtowe, Gedling, Mansfield, Newark and Sherwood, and Rushcliffe.
Nottinghamshire has an estimated population of just over one million residents, about 305,000 of whom live within the city boundary.
Figure 1 (above) Outline map of Nottingham and Nottinghamshire Local Resilience Forum Area
Contains Ordnance Survey data © Crown copyright
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 11 of 35 47 The main railway in the county is the Midland Main Line, operated by East Midlands Trains, which links London St Pancras Station to Nottingham. The company also operate a link from Nottingham to Lincoln. The Robin Hood Line, between Nottingham and Worksop, serves several villages in the county. The East Coast Main Line from London King's Cross to Doncaster, Leeds, York, Hull Newcastle-upon-Tyne and Scotland serves the eastern Nottinghamshire towns of Newark and Retford.
The M1 motorway runs north–south through the county, connecting Nottingham to London, Leeds and to many other towns and major roads.
The A1 road follows for the most part the route of the Great North Road, although in places it moves away from the historic path where towns have been bypassed.
The East Midlands Airport is just outside the county in Leicestershire and the Robin Hood Airport lies just inside South Yorkshire. These airports serve the county and several of its neighbours. Together, the airports have services to most major European destinations. As well as local bus services throughout the county, Nottingham and its suburbs have a tram system.
The LRF area has a relatively young population compared with the national average, partly due to a sizeable student community attending the University of Nottingham and Nottingham Trent University. It also has a diverse population, with many different ethnic groups represented.
Overall, the LRF unemployed claimant count is currently running at about 3.3% 8(the national average is 3.0%). The area is well-known for some large national and multinational employers, with industry concentrated in financial, retail, and wholesale sectors.
There is a significant rural economy, with farming playing a large part in the economy. In the past the area was especially well-known for mining and, despite the demise of the industry nationally, mining operations do continue at one location in the county, with plans to re-open existing mines in the future.
Tourism also plays a significant role in local economies; in particular, Nottingham City enjoys a vibrant night economy, including clubs, theatres, restaurants etc. The area is also home to excellent sporting facilities both for participation and spectators alike, including Nottingham Forest and Notts County football clubs, Nottinghamshire County Cricket Club at Trent Bridge and the National Water Sports Centre. There is also access to beautiful countryside, and bustling market towns, with the area well- known for its links to Robin Hood at Sherwood Forest and Nottingham Castle.
8 Data supplied by Nottinghamshire County Council, November 2013[Online] http://www.nottinghamshire.gov.uk/living/business/economicdata/employmentbulletins/(Accessed January 2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 12 of 35 48 The top risks in our area This section has some information on the types of hazard we believe pose the highest risk for the area. It includes some detail on further sources of information.
Human health – Pandemic Influenza
Like other local, regional and national organisations, we consider there is a serious risk of a ‘flu pandemic or epidemic, and based on current information and case studies, we rate this hazard as ‘very high’. As a result, preparing for a flu-type emergency is one of our top priorities in emergency planning. We have already consulted, planned and tested our response to a flu outbreak and will continue to review and exercise plans regularly.
Influenza, or 'flu', is a highly contagious acute viral infection that affects people of all ages. It typically starts suddenly with fever, chills, headache, aching muscles, general prostration and a cough or other respiratory symptoms.
While most people recover without complications within a week or two, flu can cause serious illness and death, especially in the very young and the elderly.
Flu epidemics occur mainly in the winter months and can result in widespread disruption to healthcare and other services. A vaccine is produced every year based on the strains of virus expected to be circulating.
A pandemic occurs when a new influenza virus, which people have no immunity to, emerges and starts spreading as easily as normal influenza. The Department of Health is working to support NHS preparedness and to reduce the impact of pandemic flu on the UK population.
For more information, see the Department of Health website9. You can find information on other government websites, such as the Gov.uk website10 at and the Public Health England website11. Here you can also find practical measures you can take to help reduce the spread of any flu virus by following basic hygiene. The Department of Health’s website has a downloadable leaflet on key facts and advice that you can use when you have flu.
The LRF has a pandemic influenza plan and in 2011 concerns about swine flu enabled us to test the response at all levels and this provided a useful opportunity to review our local plans.
When it happens, pandemic flu is expected to have a major effect on businesses, with up to 20% of employees off sick and another 20% off work having to care for the sick. Companies should plan to make enough information available so that all employees are aware of what may happen in their organisation; for example, some employees may have to take on different roles or work from home.
9 Department of Health, available from: https://www.gov.uk/government/organisations/department-of-health (accessed 10 January 2014) 10 UK Government website, available from: http://www.gov.uk (accessed 10 January 2014) 11 Public Health England, available from: https://www.gov.uk/government/organisations/public-health-england (accessed 10 January 2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 13 of 35 49 Severe weather – flooding
Many agencies are involved in responding to floods. It is a sad fact that flooding is a recurring theme in Nottinghamshire with many of our communities susceptible to flooding. Different responders are best equipped to deal with different types of flood. For example, the highways department of your local council can deal with flooding on a public highway, while the local water company would sort out a burst water main. The Environment Agency12 maintains and operates flood defences and has made considerable improvements to them over the last few years. The agency provides a free 24-hour flood warning service (Floodline Warnings Direct) for properties at risk from river and tidal flooding in England and Wales and is the main place for information on past floods, flood maps, and practical guides on protecting your home during a flood event.
To register for the service call Floodline on 0845 988 1188; it is available 24 hours a day, seven days a week, and gives advance warning of flooding by telephone, mobile, fax or pager.
You can also find out what flood warnings are in force in your area any time of the day or night by: contacting Floodline 0845 988 1188 and listening to recorded flood warning messages or speaking to Environment Agency staff viewing the flood warnings (updated every 15 minutes) on the Environment Agency website www.environment-agency.gov.uk/floodline. following the Environment Agency on Twitter The LRF has a multi-agency flood plan and this has been improved in the last year with very detailed arrangements for some of our communities that are most at risk, including local flood wardens who can offer practical help to local people. Even though we have good arrangements in place, because flooding happens so regularly, we still rate the risk from flooding as ‘High’.
Useful telephone numbers If you believe your personal safety is at risk from a flood or the inside of your property is about to be flooded, dial 999 and ask for the Fire and Rescue Service. Otherwise, report flooding events using the numbers below. Flooding from a main river: o Environment Agency 0800 80 70 60. Flooding from the public highway; o Nottingham City Council - 0115 915 5555 o Nottinghamshire County Council – 0300 500 8080 Flooding from public sewers or burst water mains: o Severn Trent Water 0800 783 4444 Flooding from a watercourse in an Internal Drainage Board area: o Contact your local Internal Drainage Board contact details at http://www.ada.org.uk/ Other local flooding; o Contact your local council customer services team Ashfield District Council - 01623 450000 Mansfield District Council - 01623 463463 Rushcliffe Borough Council - 0115 981 9911 Newark & Sherwood District Council - 01636 650000 Bassetlaw District Council - 01909 533533 Nottingham City Council - 0115 9155555 Broxtowe Borough Council - 0115 917 7777 Nottinghamshire County Council – 0300 500 8080 Gedling Borough Council - 0115 901 3901
12 Environment Agency website, available from: www.environment-agency.gov.uk (accessed 10 January 2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 14 of 35 50 Environmental pollution and Industrial hazards A number of hazards may cause environmental problems, such as toxic fumes or smoke from fires as well as incidents that may affect food production.
In this county we do not have large concentrations of industrial plant or large installations such as oil refineries.
Industrial sites that pose particular hazards are subject to regulation including publication of information to nearby residents. We have only two places in the county where these regulations apply (one at Misterton, and one at Harworth), and the Health and Safety Executive and Local Authority ensure that the appropriate plans are in place for them.
We have had a number of fires and pollution incidents in the last year or so, these were often at premises that are not required to be regulated, or because of unregulated activity. The Fire and Rescue Service and the Environment Agency routinely deal with such incidents using existing plans.
We do consider the potential for forest fires and there have been examples of such incidents in recent years. Whilst they can cause considerable disruption, we have assessed that most of these types of incidents can be dealt with through existing arrangements.
The LRF’s Generic Response Plan or site-specific plans would be used to respond to the larger type of incident in this category.
Severe weather – storms and gales The LRF response to storms and gales is focussed on saving life, protecting people who may have been evacuated from their homes and working to ensure a quick and safe return to normality.
We did have some severe weather in 2013, but our risk assessments are based around significant incidents such as the storms of 1987 and we have a range of responses designed to assist those who may be affected.
The Met Office13provides weather warnings, and these are available via the broadcast media. Look out for news and weather reports from the Met Office or go to their website for more information. You can also follow them on Facebook or on Twitter .
Our Local Authorities have the main tasks of sheltering people, and incident recovery. They also have plans in place for a severe weather response, which include arrangements for establishing rest centres.
13 Met Office website, available from: www.metoffice.gov.uk (accessed 20 January 2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 15 of 35 51 Severe weather – extreme temperatures Recent winters have served as a reminder of the widespread effects that snow and ice can bring.
Much of the multi-agency emergency response is based on keeping essential services operating and the response and business continuity plans of many responders have been revised in the light of recent experiences.
We assess the risk of low temperatures and snow as ‘high’ and the LRFs Generic Response Plan would be used to put in place the multi- agency response to this type of event, supplementing individual responder plans for severe weather.
As a group of responders we also have plans to deal with heatwave which is at the other extreme of severe weather, and whilst this type of incident is rare, the effect on human health can be significant.
The Department of Health website14 provides good information on cold weather and on heatwave, and of course, the Met Office15provides weather warnings, and these are available via the broadcast media. Look out for news and weather reports from the Met Office or go to their website for more information. You can also follow them on Facebook or on Twitter.
Transport This category of hazard includes the sort of incidents where large numbers of people may be involved, although sadly there are many more people killed in road accidents each year than are involved in rail crashes, for instance.
With these types of incidents, other agencies outside the LRF may be involved in the response and investigation and our plans include the way in which we would work together with those other agencies to bring about recovery. This is particularly important in high profile incidents such as a train or plane crash, which although rare (the last major air disaster locally was the Kegworth Air Crash in 1989), are difficult and complex incidents to deal with. Because of the complex nature of this category, incidents such as rail and aircraft crashes are the subject of exercises so that the emergency services and other responders are better able to work together. In general these types of hazards are rated ‘medium’.
Another hazard in this category is an accident involving the transport of hazardous materials through our LRF area and we have had accidents of this type in the last couple of years. The Fire Service and the Environment Agency do have well established procedures for this type of incident, and we assess that the range of plans we have available are appropriate for responding to this type of incident.
14 Department of Health, available from: https://www.gov.uk/government/organisations/department-of-health (accessed 10 January 2014) 15 Met Office website, available from: www.metoffice.gov.uk (accessed 20 January 2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 16 of 35 52 Animal Health A great deal of planning effort has gone on since the last major outbreak of Foot and Mouth disease in 2001.
The Local Authorities work with the Animal Health and Veterinary Laboratories Agency16 to monitor and respond to disease outbreaks, particularly where they may be a chance of human health implications. International surveillance assists in understanding any emerging infections, and in 2011, worries about animal viruses, have enabled us to test the procedures that we have in place.
Locally we have assessed animal health hazards to be ‘medium’, and the LRF has a specific response plan to manage animal health problems.
Industrial action Some hazards relate to industrial action, for example in the transport sector, prisons, emergency services, and distribution sector.
Whilst there were a number of strikes involving emergency service personnel, these were dealt with using existing plans. We think that the most likely risk for our area is that of disruption to fuel supply.
We have assessed this risk to be very high, partly because of the economic impacts, but also because of the widespread disruption that may occur.
The Local Resilience Forum has a multi-agency fuel plan and arrangements in place so that responders can work together in times of fuel crisis to provide an emergency response.
16 Animal Health and Veterinary Laboratories Agency, available from: http://www.defra.gov.uk/ahvla-en/ (accessed 20 January 2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 17 of 35 53 Industrial technical failure This group of hazards include the loss of utilities such as gas, electricity, water, and the loss of services such as telephone communication, food production, and banking services.
The LRF works with the providers of these services in order to understand the measures they put in place to deal with emergencies, and our plans describe how we would work together with them to respond to widespread incidents of this type.
The response of the LRF is always focussed on assuring public safety and our generic plans are suitable for dealing with this range of incidents. In addition, the responders who make up the LRF partnership are required to have plans in place so that they can continue to provide essential services, even if they are affected by the technical failure themselves.
In general these types of hazards are rated ‘medium’ to ‘high’, often because of the widespread nature of the impacts.
Structural This group of hazards includes bridge and building collapse. From our risk assessments, we judge that the risk of these types of hazard occurring is medium and that our current plans are capable of being used in these eventualities.
We are currently working to improve our plans regarding site clearance and to improve our ability to recover from incidents of this sort.
Local Authorities often take the lead in the recovery from incidents such as these; however as the LRF, we do have plans that deal with evacuation, shelter, transport and humanitarian assistance should they be required.
A serious incident in Newark last year, unfortunately involving fatalities, enabled us to validate some of our existing arrangements for this type of hazard.
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 18 of 35 54 Other natural hazards
This group of hazards includes things such as severe volcanic activity overseas, drought, and severe space weather.
From our risk assessments, we judge that the risk of these types of hazard occurring is generally high and that the risk from severe volcanic activity overseas is ‘very high’.
This is mainly because of the impact such widespread hazards would have, particularly on human health.
Whilst these risks are ‘high’, we believe that our generic response plan is appropriate to use in the event of such incidents.
Malicious threats
This group of threats includes things such as terrorism, and organised crime.
The background to the inclusion of these threats in the Community Risk Register is contained in the publically available National Risk Register.17
As explained in the foreword by the Chief Constable, the details of these malicious threats are sensitive, but you may rest assured that we consider malicious threats in all our risk assessment, planning and response.
As a group of local responders, the LRF is focussed on preparing for the consequences of any emergency, regardless of cause, and our plans try and set out generic capabilities that can be used in any emergency situation.
The malicious threats are themselves collected into themes, and, if you would like more information on these, the National Risk Register contains further detail, and links to other sources of information.
17 Cabinet Office (2013) National Register of Civil Emergencies, London [online] https://www.gov.uk/government/publications/national-risk-register-for-civil-emergencies-2013-edition (accessed 10 January 2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 19 of 35 55 What plans have we got in place?
The plans The Nottingham and Nottinghamshire LRF has developed a range of multi-agency plans which are the product of collaboration and cooperation between all the appropriate responders. This means that all responders are working to the same agreed principles and helps to ensure that our management of any given incident is done in a consistent way.
The LRF also works with other LRFs around the country and directly with some responders that are not in our area to further enhance our plans, taking into account best practice.
Individual agencies also have their own plans and arrangements and the LRF plans are designed to help coordinate the response of the various organisations involved.
The range of multi-agency plans the LRF has in place include, but is not limited to: Generic emergency response plan Flood response plan Local flood response plans (e.g. Nottingham City, Newark and Sherwood, Bassetlaw) Communicating with the Public in an emergency plan Humanitarian assistance centre plan Evacuation and shelter plan Recovery plan Exotic animal disease plan Fuel emergency response plan Telecommunications response plan
The generic response plan sets out the roles and responsibilities of each responder agency and can be tailored to a variety of different incidents. In this way we avoid having to have a plan for every conceivable hazard and we can focus our planning effort on the things that are needed for responding to any type of incident.
Where particular specialist responses are required, site or subject specific plans may be drawn up to more fully describe our response. However, the generic response plan can be adapted where no specific plan exists.
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 20 of 35 56 The risk assessment process
The risk assessment process we use is based on that described in the Cabinet Office Guidance 18 ‘Emergency Preparedness’.
Locally, we meet every six to eight weeks to review the register and hold fuller reviews once a year, usually following publication of national guidance.
The national guidance takes into account any recent incidents, for example exceptional flooding in Gloucester in 2007, the Buncefield fire in 2005, and of course the potential impacts of international events.
The Risk Advisory Group adds a local dimension to the register by thinking about the local population, where people live and work, transport and communication links and our environment. The group has to make judgements about the likelihood of a particular hazard occurring, as well as estimating its potential impact on the local community, not just in human terms, but also in terms of its impact on society, the environment and the economy.
In order to do this the group is made up of trained professionals who all live and work in the area. They usually perform roles like risk assessment and emergency planning in their own organisations, and so they bring their professional judgement as well as knowledge of their own communities to the risk assessment process.
The Risk Advisory Group also advises the LRF about how best to manage any given risk faced. This is achieved by recommending the prioritisation of risk management activities, such as the creation of new plans and the steps necessary to maintain and test existing ones.
The risk assessment process is a continuous one, (see figure 2, right). Lessons learned from exercises and real events are fed back into the assessment, planning, and training process so that as a group of responders we improve our response to disruptive challenges.
The Risk Assessment Group uses a number of sources of data in order to predict the likelihood of a hazard occurring in a five-year period. Its members use information provided by the Government, in the form of Local Risk Assessment Guidance, which includes some detail of the general nature of the hazard and the government department that leads on the risk, (for example Department of Health for the influenza risk). Additionally, the Government provides background information on risk in the form of the National Risk Register19, which is published annually and is publically available on Figure 2 (above) Diagram showing the cycle of risk the gov.uk website assessment and emergency planning
18 Cabinet Office 2005 Emergency Preparedness Guidance on Part 1 of the Civil Contingencies Act 2004, its associated Regulations and non-statutory arrangements [Online] https://www.gov.uk/government/publications/emergency-preparedness (Accessed 20 January 2014) 19 Cabinet Office (2013) National Register of Civil Emergencies, London [online] https://www.gov.uk/government/publications/national-risk-register-for-civil-emergencies-2013-edition (accessed 10 January 2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 21 of 35 57 The National Risk Register is an overview of the risks of emergencies. The diagrams at Table 3 and Table 4 (on page 27 and 28) give an indication of the relative likelihood and impact of the risks that are outlined in the National Risk Register. It includes the risk of a number of kinds of terrorist attacks, shown here as attacks on crowded places, transport systems, and critical infrastructure, and attacks using non-conventional (or in other words chemical, biological, radiological and nuclear) materials. It also includes cyber attacks on data confidentiality and infrastructure and catastrophic terrorist attacks. In planning for emergencies we take into account the impact that such attacks would have in the local area as much as we do the impacts of other hazards of a more local nature, but because the information is highly sensitive and could be misused, we do not publish specific details of these risks.
A scoring system has been used to rank the hazards so that the impact to our local communities could be judged using health, social, economic, and environmental factors. This results in a risk rating which is a product of likelihood and impact.
Full details of the scoring scales that the Risk Advisory Group use are at the Cabinet Office website, but sections of the guidance are reproduced on later pages of this document for reference.
When we assess the hazards we look at reasonable worst-case scenarios, so a hazard might still occur, but not necessarily on the scale that we have anticipated and planned for. This means that our plans will still be applicable for events of a smaller scale, which may be more likely to occur.
One of the main ways which we try and reduce the impact of emergencies is to plan, train, and exercise together as a group of responding agencies, That way, through increased co-operation, we are better prepared to deal with emergencies when they occur.
The risk rating of the local hazards
We have all had experience of emergencies - the severe cold weather in the winter of 2010 and the flooding in the winter of 2012 are a couple of reminders of the widespread impact of the type of hazards on the Community Risk Register.
Our Community Risk Register identifies a number of hazards that attract a risk rating grade of ‘Very high’ or ‘high’. It is important to stress that whilst these hazards attract these risk ratings that does not mean that the hazard will definitely occur. It is only a probability based on the available knowledge. The scoring system also means that if the chance of a hazard occurring is low but its potential impact is great, then it will get a high rating. The rating gives us a way to prioritise planning effort on the most likely types of hazard.
We have tried, in the ‘The top risks in our area’ on page 13 to show the rating the Risk Advisory Group gave to a group of hazards, but in summary:
The ‘Very High’ risks In our LRF area, three hazards are rated as having reached the ‘very high’ level.
These are: Influenza pandemic Disruption to fuel supply Severe effusive volcanic activity overseas
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 22 of 35 58 The ‘High’ risks In addition to the above, eight other hazards reach the level of ‘high’, including; Major flooding Various types of local flooding Low temperatures and heavy snow Toxic chemical releases Technical failure of services such as gas, oil and water Heatwave
The above hazards are the ones that we believe are most likely to have an impact on the local community, particularly on vulnerable people. We have shown these, and the other hazards that we consider on the risk matrix below.
Risk matrix and definitions
Risk is defined as the product of likelihood (or plausibility) and impact. The table below relates these to risk rating terms we have used in ‘The top risks in our area’ section in this document. HIGH VERY HIGH VERY VERY VERY Catastrophic HIGH HIGH HIGH (5)
MEDIUM HIGH VERY VERY VERY Significant HIGH HIGH HIGH (4) H44 HL18 H31, H55 H23
MEDIUM MEDIUM HIGH HIGH HIGH H5, H16, HL7, H8, H9, H18, HL19, N4 Moderate HL11 HL12, HL16, H39, H41, (3) HL14 HL20 H48
LOW MEDIUM MEDIUM MEDIUM MEDIUM HL1, H11, H46, HL21, HL2, HL3, H56, H14, H12, HL8, HL22, HL10, HL24, HL4
Relative Impact Impact Relative Minor HL9, HL23, HL33, H17, H24, H30, H13, (2) HL28, HL30, HL42, H38, H25, H45 H40 H35, H58 H57
LOW LOW LOW LOW LOW Limited H33, N2 H37, (1) H54, N1
Medium Medium Low Medium Low High High (5) (1) (3) (2) (4)
Relative Likelihood We have shown the hazards in the box corresponding to the rating they receive, and we have also included a table to show you the titles of the hazards we consider.
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 23 of 35 59 Table 1 (above) showing the risk rating matrix of local hazards The definitions20 of the risk ratings are used to help us decide the relative priority of a given risk. These definitions are reproduced below for completeness.
“Very High – these are classed as primary or critical risks requiring immediate attention. They may have a high or medium likelihood of occurrence but their potential consequences are such that they must be treated as a high priority. This may mean that strategies should be developed to reduce or eliminate the risks, but also that mitigation in the form of (multi-agency) planning, exercising and training for these hazards should be put in place and the risk monitored on a regular frequency. Consideration should be given to planning being specific to the risk rather than generic.
High – these risks are classed as significant. They may have a high or low likelihood of occurrence, but their potential consequences are sufficiently serious to warrant appropriate consideration after those risks classed as ‘very high’. Consideration should be given to the development of strategies to reduce or eliminate the risks. Mitigation in the form of at least (multi-agency) generic planning, exercising and training should be put in place and the risk monitored on a regular frequency.
Medium – these risks are less significant but may cause upset and inconvenience in the short term. These risks should be monitored to ensure that they are being appropriately managed under generic emergency planning arrangements.
Low – these risks are both unlikely to occur and not significant in their impact. They should be managed using normal or generic planning arrangements and require minimal monitoring and control unless subsequent risk assessments show a substantial change, prompting a move to another risk category.”
In order that you can see the type of hazard we have put in each category, the table below shows a description of the hazard and should be read in conjunction with the risk matrix above.
Risk reference Hazard description Risk rating number Industrial accidents and environmental pollution H9 Large toxic chemical release. High H8 Very large toxic chemical release. Medium HL7 Industrial explosion and major fires Medium H46 Biological substance release Medium H5 Fire or explosion at an onshore fuel pipeline. Medium H14 Major contamination incident with widespread implications for the food chain, Medium arising from: industrial accident affecting food production; contamination of animal feed; incident arising from production processes. HL2 Localised industrial accident involving large toxic release (e.g. from a site Medium storing large quantities of chlorine). HL3 Localised industrial accident involving small toxic release. Medium HL4 Major pollution of controlled waters. Medium HL33 Forest or moorland fire. Medium HL28 Fire or explosion at a fuel distribution site or a site storing flammable and/or Low toxic liquids in atmospheric pressure storage tanks.
20 Cabinet Office 2004 Chapter 4 Annex 4F Emergency Preparedness Guidance on Part 1 of the Civil Contingencies Act 2004, its associated Regulations and non-statutory arrangements. [Online] https://www.gov.uk/government/publications/emergency-preparedness (Accessed 20/01/2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 24 of 35 60 Risk reference Hazard description Risk rating number HL1 Fire or explosion at gas terminal Low H11 Accidental release of radioactive material from incorrectly handled or Low disposed of sources. H12 Biological substance release from facility where pathogens are handled Low deliberately (e.g. pathogen release from containment laboratory). HL30 Explosion at a high-pressure gas pipeline. Low
Transport accidents HL14 Local (road) accident involving transport of fuel/explosives. Medium HL11 Railway accident Medium HL12 Local accident involving transport of hazardous chemicals. Medium H16 Aviation accident over semi urban area Medium HL10 Local accident on motorways and major trunk roads Medium HL8 Fire, flooding, stranding or collision involving a passenger vessel in or close Low to UK waters or on inland waterways, leading to the ships evacuation. HL9 Aviation accident Low Severe weather H55 Severe volcanic activity Very High HL18 Local / urban flooding (river or surface run-off). High HL19 Local river flooding. High H18 Low temperatures and heavy snow. High H48 Heat wave. High H17 Storms and gales. Medium HL16 Local coastal / tidal flooding Medium HL20 Localised, extremely hazardous flash flooding. Medium H56 Severe space weather Medium H58 Severe wildfires Low Human Health H23 Influenza type disease. Very High H24 Emerging infectious disease. Medium HL24 Localised Legionella / meningitis outbreak. Medium Animal Health H25 Outbreak of exotic notifiable disease in animals (including birds). Medium Industrial Action H31 Constraint on fuel supply Very High HL42 Industrial action by ambulance service workers Medium H30 Industrial action by fire service workers Medium H33 Unofficial strike action by prison officers leading to a serious shortfall in the Low number of personnel available to operate and maintain control of prisons. H35 Industrial action by key rail workers Low Industrial technical failure H39 Failure of water infrastructure High H41 Technical failure of national electricity network (black start) High
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 25 of 35 61 Risk reference Hazard description Risk rating number H38 Technical failure of a critical upstream oil/gas facility, gas import pipeline Medium terminal, or Liquefied Natural Gas (LNG) import reception facility leading to a disruption in upstream oil and gas production. H40 No notice loss of significant telecommunications infrastructure in a localised Medium incident such as fire, flood, or gas incident. H45 Technical failure of regional electricity network. Medium
Structural H44 Dam failure Medium HL21 Land movement (I.e. caused by tremors or landslides) Medium HL22 Building collapse Medium HL23 Bridge collapse. Low Public disorder H57 Riot Medium International H13 Foreign nuclear accident Medium H37 Influx of British nationals Low H54 Disruption to aviation (as a result of volcanic ash) Low Nottingham and Nottinghamshire N4 Local, urban flooding affecting services at Queens Medical Centre High N1 Large scale emergency at public event with more than 3 fatalities or more Low than 5 hospitalisations N2 Evacuation of large numbers of people from events / stadia / shopping Low centres /town centres
Table 2 (above) showing the description of the local hazards in the matrix
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 26 of 35 62 The national risk ratings The next two figures (below, and over the page) show pictorially the malicious themes and hazard categories identified in the National Risk Register for comparison. These diagrams are adapted from the National Risk Register21, published by the Cabinet Office, and are designed to show some of the risks we face nationally in a chart. As hazards and malicious risks are assessed in a slightly different way they are shown in separate diagrams.
You will see that our local matrix is very similar to the national diagrams, but our local risk assessments take into account the local context.
Table 3 (below) shows the broad categories of terrorist attacks. The National Risk Register has further detail on these types of risk.
5 Catastrophic terrorist attack
4
3 Cyber attack - Attack on Attacks on Attacks on infrastructure infrastructure crowded places transport systems Non- conventional attack 2 Overall relative impact
1 Cyber attack – data confidentiality
1 2 3 4 5 Overall relative plausibility
Table 3 (above) diagram showing relative plausibility of malicious themes
21 Cabinet Office (2013) National Register of Civil Emergencies, London [online] https://www.gov.uk/government/publications/national-risk-register-for-civil-emergencies-2013-edition (accessed 10 January 2014)
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 27 of 35 63 Table 4 (below) shows the hazard and hazard categories. As there are many hazards that are considered in the national assessment, some are grouped together in categories that describe a broad risk category. These categories are used to help explain the risk in the section ‘The top risks in our area’ on page 13. The details of the hazards we have assessed locally are in Table 2
5 Pandemic influenza
4 Coastal Flooding
Effusive volcanic eruption
3 Major industrial Major transport Other infectious Severe space accidents accidents disease weather
Inland flooding Low temperatures and heavy snow Heatwave 2 Zoonotic animal Explosive
Overall relative impact disease Volcanic eruption Drought Storms and gales
1 Non-zoonotic Industrial diseases Action
1 2 3 4 5 Overall relative likelihood
Table 4 (above) diagram showing relative likelihood of hazards and hazard categories
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 28 of 35 64 Impact category scoring information The Risk Advisory Group considers the impact to the local population based on a number of criteria. The table below shows the descriptions and categories of impact used to help judge the impacts of a given risk.
The following pages show some of the other tables used by the group to decide on a risk rating.
Level Descriptor Categories of Description of impact impact 122 Insignificant Health • Few injuries or impact on health
Social • People not displaced and insignificant personal support required • Little disruption to community services, including transport services and infrastructure Economic • Little impact on the local economy
Environment • Little impact on the environment
2 Minor Health • Small number of people affected, no fatalities, and small number of minor injuries with first aid treatment Social • Minor damage to properties • Minor displacement of a small number of people for < 24 hours and minor personal support required • Minor localised disruption to community services or infrastructure < 24 hours
Economic • Negligible impact on local economy and cost easily absorbed
Environment • Minor impact on environment with no lasting effects
3 Moderate Health • Moderate number of fatalities with some casualties requiring hospitalisation and medical treatment and activation of MAJAX, the automated intelligent alert notification system, procedures in one or more hospitals Social • Damage that is confined to a specific location, or to a number of locations, but requires additional resources • Localised displacement of a moderate number of people for 1–3 days • Localised disruption to infrastructure and community services Economic • Limited impact on local economy with some short-term loss of production, with possible additional clean-up costs Environment • Limited impact on environment with short-term or long-term effects
4 Significant Health • Significant number of people in affected area impacted with multiple fatalities, multiple serious or extensive injuries, significant hospitalisation and activation of MAJAX procedures across a number of hospitals Social • Significant damage that requires support for local responders with external resources • Significant number of people in danger and displaced for longer than 1 week. Local responders require external resources to deliver personal support • Significant impact on and possible breakdown of delivery of some local community services
Economic • Significant impact on local economy with medium-term loss of production • Significant extra clean-up and recovery costs
Environment • Significant impact on environment with medium- to long-term effects
22 Strictly, levels 1 and 2 of the impact scale are likely to fall below the threshold for an emergency. Consequently, there may be no statutory requirement to plan for events that score 1 or 2 on the impact scale. This scale recognises that, to demonstrate a thorough analysis, Category 1 responders will wish to include in their risk assessment certain risks.
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 29 of 35 65 Level Descriptor Categories of Description of impact impact 5 Catastrophic Health • Very large numbers of people in affected area(s) impacted with significant numbers of fatalities, large number of people requiring hospitalisation with serious injuries with longer-term effects Social • Extensive damage to properties and built environment in affected area requiring major demolition • General and widespread displacement of more than 500 people for prolonged duration and extensive personal support required • Serious damage to infrastructure causing significant disruption to, or loss of, key services for prolonged period. Community unable to function without significant support Economic • Serious impact on local and regional economy with some long-term, potentially permanent, loss of production with some structural change • Extensive clean-up and recovery costs Environment • Serious long-term impact on environment and/or permanent damage Table 5 (above) showing the impact descriptions
Explanation of categories of impact The Risk Advisory Group uses the table below to assess impact Category Explanation
Health Encompassing direct health impacts (numbers of people affected, fatalities, injuries, human illness or injury, health damage) and indirect health impacts that arise because of strain on the health service Social Encompassing the social consequences of an event, including availability of social welfare provision; disruption of facilities for transport; damage to property; disruption of a supply of money, food, water, energy or fuel; disruption of an electronic or other system of communication; homelessness, evacuation and avoidance behaviour; and public disorder due to anger, fear, and/or lack of trust in the authorities Economic Encompassing the net economic cost, including both direct (e.g. loss of goods, buildings, infrastructure) and indirect (e.g. loss of business, increased demand for public services) costs
Environment Encompassing contamination or pollution of land, water or air with harmful biological/chemical/radioactive matter or oil, flooding, or disruption or destruction of plant or animal life Table 6 (above) showing the category explanations
Likelihood scoring scale The Risk Advisory Group uses this scale to assist with assessing the likelihood of a given hazard occurring in a five year period. This is shown in table 7 (below). Level Descriptor Probability of event occurring in a five Probability of event occurring in a five year year period period 1 Low >0.005% >1 in 20,000 chance
2 Medium Low >0.05% >1 in 2,000 chance
3 Medium >0.5% >1 in 200 chance
4 Medium High >5% >1 in 20 chance
5 High >50% >1 in 2 chance
Table 7 (above) showing the likelihood scale of a hazard occurring in a five year period
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 30 of 35 66 Membership of the Local Resilience Forum
The organisations which are currently members of the LRF are listed below. If you are viewing this document online, you may click on the organisation name to follow a link to their website (links will open a new browser window).
Category 1 Responders These responders have specific duties under the Civil Contingencies Act and they are required to risk assess, to plan for emergencies, to have business continuity plans, and to be able to warn and inform the public.
Ashfield District Council Bassetlaw District Council British Transport Police Broxtowe Borough Council Doncaster & Bassetlaw Hospitals NHS Foundation Trust East Midlands Ambulance Service Environment Agency Gedling Borough Council Mansfield District Council Newark & Sherwood District Council NHS England Nottingham City Council Nottingham University Hospitals NHS Trust Nottinghamshire County Council Nottinghamshire Fire & Rescue Service Nottinghamshire Police Public Health England Rushcliffe Borough Council Sherwood Forest Hospitals NHS Trust
Category 2 Responders These agencies also have duties under the Act which require them to co-operate with the Category 1 responders and to share information to help the Category 1 responders.
Anglian Water Services Ltd British Telecom Canal and River Trust Cross County Trains East Coast Mainline East Midlands Trains EoN UK Health & Safety Executive Highways Agency Mainline Pipelines National Grid Network Rail Northern Powergrid Northern Rail NHS Bassetlaw Clinical Commissioning Group NHS Mansfield and Ashfield Clinical Commissioning Group NHS Newark and Sherwood Clinical Commissioning Group NHS Nottingham City Clinical Commissioning Group
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 31 of 35 67 NHS Nottingham North & East Clinical Commissioning Group NHS Nottingham West Clinical Commissioning Group NHS Rushcliffe Clinical Commissioning Group Severn Trent Water IGas (formerly Star Energy Oil & Gas) Western Power Distribution
Other members
Other members of the LRF should be aware of the Act and be able to provide support to the Category 1 responders; likewise the LRF should be aware of the services the voluntary sector and the military can provide.
Age UK Armed Forces Benefits Agency British Red Cross CRUSE Bereavement Care Department for Communities and Local Government Girl Guide Association HM Coroner National Association Citizens Advice Bureaux Nottinghamshire Healthcare NHS Trust Religious Organisations Royal Society for Prevention of Cruelty to Animals (RSPCA) Salvation Army Samaritans Scout Association St John Ambulance Victim Support RVS
This list is not exhaustive and other agencies may be involved in emergency response depending on the nature and extent of the emergency.
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 32 of 35 68 Membership of the Risk Advisory Group
The core members of the Risk Advisory Group are as follows:
NHS Bassetlaw Clinical Commissioning Group East Midlands Ambulance Service Environment Agency Public Health England Highways Agency NHS England, Area Team Derbyshire and Nottinghamshire Nottingham City Council Nottinghamshire County Council Nottinghamshire Fire & Rescue Service Nottinghamshire Police
The list is not intended to be exclusive. Membership may change as work evolves and other organisations may be co-opted to advise or assist the group as required. For example, the Health and Safety Executive regularly attends group meetings to provide expert advice and utility companies attend when infrastructure hazards are discussed. However, all permanent members are appropriately trained in risk assessment, as determined by the group.
The Chair of the group considers the membership of the group annually to ensure that the appropriate organisations are attending meetings and are represented.
The agencies listed as Category 1 and Category 2 responders on page 31 are regularly consulted as part of the risk assessment process. Contact Information
As we have mentioned, the Community Risk Register is a document that is regularly reviewed. If you have any comments or suggestions about its content you may contact us at the address below.
Ian Townsend LRF Risk Advisory Group Police Headquarters Sherwood Lodge Arnold Nottingham NG5 8PP Email: [email protected]
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 33 of 35 69 Document information
Document Version Published Summary of changes 1.0 2005 Initial publication. 2.0 November 2006 Revision after national guidance changes.
3.0 March 2010 Major revision following national guidance changes, progress in development of local plans and procedures, and structural changes to the Local Resilience Forum. 3.2 March 2010 Minor revisions following consultation with LRF partners. 3.3 April 2010 Revision following publication of revised National Risk Register. 3.4 May 2010 Minor content revision.
3.5 October 2010 Changes to contact telephone numbers in severe weather section. 3.6 November 2010 Changes to risk matrix.
3.7 March 2011 Minor content revision including changes to risk matrix and hazard table. 3.8 March 2012 Content revision, including revised risk matrix, and addition of information from National Risk Register 2012. 4.0 March 2013 Review and re-structure of whole document.
5.0 June 2013 Re-edit of the plan to enhance its public-focus
5.1 June 2013 Minor content revision.
6.0 January 2014 Incorporation of revised central government guidance and refresh of web resources. 6.1 March 2014 Revision to include local risk matrix table.
Glossary of terms
For a glossary of acronyms and terms used in this document, please refer to the civil contingencies lexicon on the Cabinet Office web site: https://www.gov.uk/government/publications/emergency-responder-interoperability-lexicon Links UK Resilience https://www.gov.uk/government/policies/improving-the-uks-ability-to-absorb-respond-to-and-recover-from-emergencies
National Risk Register https://www.gov.uk/risk-assessment-how-the-risk-of-emergencies-in-the-uk-is-assessed https://www.gov.uk/government/publications/national-risk-register-for-civil-emergencies-2013-edition
Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 34 of 35 70 Nottingham and Nottinghamshire Community Risk Register Version 6.1 March 2014 Page 35 of 35 71 Appendix 4
Bassetlaw District Council’s Approach to Resilience
Emergency Planning and Business Continuity
72 Nottingham & Nottinghamshire Major Incident Response Plan
Provides a Generic Major Incident Response Plan to respond to risks identified within Nottinghamshire*. These include:
Fire, Explosion, Flooding, Transportation Incident, Chemical Release etc.
* Risk Advisory Group > Community Risk Register
73 Additional LRF Plans
• Animal Disease Plan • Flood Response Plan • Local Flood Response Plans • Pandemic Plans • Mass Evacuation & Shelter Plan • Recovery Plan • Etc. etc
74 Nottingham & Nottinghamshire Major Incident Response Plan - Generic Alerting Mechanism
75 Nottingham & Nottinghamshire Major Incident Response Plan
The plan also identifies: • Responsibilities • Command / Control • Casualty Management & Humanitarian Assistance • Communications (Responders & Media) • Training & Exercising
76 Nottingham & Nottinghamshire Major Incident Response Plan
Responsibilities of Local Authorities • Support for Responding Agencies • Temporary Accommodation • Specialist Support • Humanitarian Assistance • Maintain Services – Return to Normality • LEAD THE RECOVERY PROCESS
77 BASSETLAW DISTRICT COUNCIL EMERGENCY PLAN
The Aim of the Plan
“To bring into operation with the minimum of delay, the services required to manage the Council’s role within an emergency incident”
78 BASSETLAW DISTRICT COUNCIL EMERGENCY PLAN
• Roles & Responsibilities • Activation of the Plan • Command & Control Structure • Control Room Arrangements • Communications Arrangements • Incident Management System (AIMS) • Training & Exercising • Recovery from an Incident
79 BASSETLAW DISTRICT COUNCIL EMERGENCY PLAN
Responsibilities • Incident Controller • Safety & Resilience Manager / Officer • Directors / Heads of Service • Elected Members • A1 Housing
80 BASSETLAW DISTRICT COUNCIL EMERGENCY PLAN
Recovery From an Incident • Start as soon as possible • Lead by Director / Head of Service • Identify Recovery Strategy • Guidance included in the Plan • Clear Accurate Documentation
81 BASSETLAW DISTRICT COUNCIL EMERGENCY PLAN
Recovery Strategy Includes / Considers: • Impact Assessment • Concise, balanced, affordable recovery action plan • Involve Community • Re-establish Utilities asap • Framework to support local business • Information & Media Management
82 Bassetlaw District Council Business Continuity
• Identified the 4 Main Threats to disruption of the Councils activities • Identified 20 most critical services • Strategies in place to address the main threats.
83 Bassetlaw District Council Business Continuity
Business Continuity Strategies Include: • Scenario Evaluation (Understanding Threat) • Strategy Evaluation (Can it be implemented?) • Action Plan.
84 Appendix 5 Water Management Consortium
Mr A. McGill, M.A., F.C.M.I. Wellington House, Manby Park, Manby, Chief Executive LOUTH, Lincolnshire, LN11 8UU
Mr D.J. Sisson, B.Eng., C.Eng., MCIWEM Telephone: 01507 328095 Engineer Facsimile: 01507 328097 E-mail: [email protected]
Report on Internal Drainage Board activities for Bassetlaw District Council's Scrutiny Committee
1.0 Introduction 1:1 Internal Drainage Boards (IDBs) within the Bassetlaw District Council (BDC) Area include the Isle of Axholme and North Nottinghamshire Water Level Management Board and Trent Valley Internal Drainage Board. Both are members of the Water Management Consortium.
1:2 The headquarters of the Water Management Consortium are located at Manby Park, Louth in Lincolnshire but each member Board serving the BDC area has local offices at Epworth and Newark serving the Isle of Axholme and North Nottinghamshire Water Level Management Board and Trent Valley Internal Drainage Board respectively.
1:3 Isle of Axholme and North Nottinghamshire Water Level Management Board was formed in April 2011 from an amalgamation of the former Isle of Axholme, Garthorpe, Everton and Rivers Idle and Ryton IDBs. The Board's district extends to 28,737 hectares of which 9,992 hectares lie within the BDC's area. The Board owns and maintains 20 pumping stations and maintains 450 kilometres of watercourse; 4 pumping stations and 154 kilometres of watercourse are located within and serve the Bassetlaw area. The total expenditure of the Board in 2014/2015 is estimated to be £1.182M.
1:4 Trent Valley Internal Drainage Board was formed on the 1st April 2012 from an amalgamation of the former Newark Area, Laneham, Kingston Brook and Fairham Brook IDBs. The Board's district extends to 44,093 hectares of which 6,866 hectares lie within the BDC area. The Board owns and maintains 18 pumping stations and maintains 778 kilometres of watercourse; 10 pumping stations and 168 kilometres of watercourse are located within and serve the Bassetlaw area. The total expenditure of the Board in 2014/2015 is estimated to be £1.519M.
1:5 A map showing the Internal Drainage Districts together with major assets and maintained watercourses within the BDC area is attached at Appendix 1.
2.0 Role and Work of the IDBs 2:1 The IDBs' primary role is to manage water levels and reduce the risk of flooding within their districts.
1 Lindsey Marsh Drainage Board Isle of Axholme and North Nottinghamshire Water level Management Board Trent Valley Internal85 Drainage Board www.lmdb.co.uk Appendix 5 The work involves the maintenance and improvement of watercourses and related infrastructure including pumping stations, weirs, sluices, culverts and embankments within the district.
2:2 Maintenance of watercourses is a continuous process which includes the removal of weedgrowth and accumulated silt to ensure efficient conveyance of flows. It also includes for the periodic (typically 20 to 30 years cycle) reforming of banks to maintain the channel at design capacity.
2:3 Under the Land Drainage Act 1991 and the Flood and Water Management Act 2010, each IDB exercises a general power of supervision over all matters relating to water level management within ordinary watercourses in its district. In pursuance of this role, they prohibit the obstruction of watercourses within the district. Anyone constructing or altering a weir, bridge, embankment, culvert or similar obstruction to flow must first seek the consent of the IDB before undertaking works. IDBs also have a series of Byelaws relating to the management of watercourses and can designate features and structures within their district which relate to managing flood risk.
2:4 IDBs input to the planning system by facilitating the drainage of new and existing developments within their district or wider contributing catchments and advising on planning applications, especially the use of sustainable drainage solutions.
2:5 IDBs conduct their work in accordance with a number of general environmental duties and promote the ecological wellbeing of their districts. They have a specific duty to conduct their work in a manner to further conservation and enhancement of all designated environmental sites within their districts such as Sites of Special Scientific Interest.
2:6 The Boards work to deliver sustainable, efficient and cost effective water level management for the benefit and protection of people, property, business, land and the environment. We believe that local knowledge is essential and wherever possible we work with the local community to ensure a cost-effective, pragmatic approach to water level management.
2:7 With very low lying land most of the tops of our watercourses are at or close to sea level and without the work of the Board, most of the land would either be flooded permanently or seasonally waterlogged. Regular maintenance of the Boards' systems plays a significant role in protecting the local population, their properties and infrastructure both local and national e.g. power stations, the A1, national rail links etc.
2:8 Defra is the Government department responsible for IDBs and the work of an IDB is closely linked with that of the Environment Agency and Lead Local Flood Authorities (and Local Authorities over planning issues).
2:9 IDBs are not, however, responsible for watercourses designated as main rivers within their drainage districts; the supervision of these watercourses is undertaken by the Environment Agency.
2 Lindsey Marsh Drainage Board Isle of Axholme and North Nottinghamshire Water level Management Board Trent Valley Internal86 Drainage Board www.lmdb.co.uk Appendix 5 3.0 Overview of work undertaken in the Bassetlaw Area 3:1 Within the Bassetlaw area the two Boards maintain a total length of 322 kilometres of watercourse and operate 14 pumping stations.
3:2 All watercourses maintained by the Boards are either artificial land drainage dykes or heavily modified streams. For these assets to perform at their design capacity and provide the service level required, regular maintenance is essential. Therefore, the majority of the watercourses are cleared of flow choking vegetation annually. Accumulations of silt are removed within a needs based programme, typically on a 20 to 30 year cycle. Banks of watercourses are also reformed to reinstate the design channel capacity as need dictates. All works are undertaken by a dedicated team of in-house staff using plant and equipment owned by the Boards.
3:3 Pumping Stations are essential to raise water from the low lying lands and communities into the main rivers, including the Rivers Trent and Idle. All are monitored remotely and operated by the Boards' staff through the use of Telemetry Systems that give early warning of faults or high water levels.
3:4 Pumping stations require preventative maintenance and servicing, refurbishment and replacement of worn out parts to ensure they are able to operate and deliver the levels of protection required 24/7. This is achieved within a strategic approach underpinned by the principle of "prevention rather than cure", such is the importance of this operation to the local community.
3:5 Details of expenditure are attached at Appendix 2.
3:6 In addition to the regular maintenance of assets, the Boards also undertake a programme of work that covers asset replacement and improvement together with flood risk reduction schemes for villages, towns, infrastructure and agricultural land areas. These works often benefit from government Flood Defence Grant in Aid (FDGiA) although given the current austere financial climate and rules governing FDGiA, it is increasingly extremely challenging to win central funds to support schemes in Board areas.
3:7 Within this works programme, the Boards also undertake strategic catchment reviews which are required to assess standards of protection afforded, investigate flooding problems and inform the Boards of future investment needs and planning.
3:8 The current and future works programmes include the following projects in the Bassetlaw District:-
Isle of Axholme and North Nottinghamshire Water Level Managenement Board
(a) Heckdyke Pumping Station Refurbishment, West Stockwith in 2021/2022 - Estimated cost £355K (b) Scaftworth Pumping Station Refurbishment, Scaftworth in 2022/2023 - Estimated cost £176K (c) Wiseton Pumping Station Refurbishment, Wiseton in 2021/2022 - Estimated cost £463K. 3 Lindsey Marsh Drainage Board Isle of Axholme and North Nottinghamshire Water level Management Board Trent Valley Internal87 Drainage Board www.lmdb.co.uk Appendix 5 Trent Valley Internal Drainage Board
(a) Beckingham Pumping Station Replacement, Beckingham Marshes in 2014 to 2016 - Estimated cost £1.3M (b) Burton Round Pumping Station Pump Refurbishments, West Burton in 2015/2016 - Estimated cost £25K (c) Cottam Pumping Station Pump Refurbishment, North Leverton in 2015/2016 - Estimated cost £16.5K (d) Moor Lane Pumping Station Pump Refurbishments, Laneham in 2016/2017 - Estimated cost £40K (e) Bole Pumping Station Pump Refurbishments, Bole in 2017/2018 - Estimated cost £20K (f) Weir Dyke Pumping Station Pump Refurbishments, Misterton in 2017/2018 - Estimated cost £10K (g) Low Marnham Catchment Review in 2015/2016 - Estimated cost £15K (h) Misterton Village Flood Investigations in 2015/2016 - Estimated cost £10K
4.0 Areas that have been identified as at risk or in need of works 4:1 IDB districts are by definition "at risk areas" as they are only established in areas of special drainage need. The way this risk is managed has been described more fully earlier in this report but relies on close management of water levels and systems.
4:2 However, flooding occurs periodically and Bassetlaw area is no exception. Notably during the summers of 2007 and 2013 and the winter of 2012/2013 a number of areas requiring investigation were identified.
4:3 In Low Marnham and Normanton on Trent, large areas of land were inundated, together with a small number of properties. These areas are drained by gravity to the River Trent and are wholly reliant on the ability of the watercourses in the district to evacuate flows. In 2012/2013 the capacity of the system was completely overwhelmed, exacerbated by overtopping of the banks of Grassthorpe Beck (EA main river) at Grassthorpe Mill.
4:4 In response, TVIDB instigated an enhanced maintenance programme for the area and is to commission a full catchment review in 2015/2016 to inform potential future improvement schemes.
4:5 Flooding also occurred in Misterton and Trent Valley Internal Drainage Board is working with partners including Bassetlaw DC to investigate potential improvement works to lower flood risk. This area relies on the Board's Weir Dyke Pumping Station for the evacuation of flows which is planned for refurbishment in 2017/2018.
4:6 A major area of concern for the Boards in Bassetlaw is the River Idle Valley. The River Idle, an EA main river, is widely recognised to be in need of urgent dredging to restore capacity and flow conveyance that will also assist the river to achieve a good ecological status. The Board is participating fully and leading on some work-streams, the objectives of which are to deliver a fully functioning river and environmental gain.
4 Lindsey Marsh Drainage Board Isle of Axholme and North Nottinghamshire Water level Management Board Trent Valley Internal88 Drainage Board www.lmdb.co.uk Appendix 5 The impact of reduced channel capacity and conveyance has raised concerns for flood management in Retford, health issues related to insect infestations and waterlogging of large tracts of agricultural land in the lower Idle Valley.
5.0 IDBs working in Partnership 5:1 The Flood and Water Management Act 2010 re-defined the key authorities involved in flood risk management as Risk Management Authorities. These include the Environment Agency, Lead Local Flood Authorities (in this case Nottinghamshire County Council), District Councils, Water Service Companies and Internal Drainage Boards.
5:2 Duties were imposed on all to co-operate and to operate in line with both the National and Local Flood Risk Management Strategies. This approach was not new to Bassetlaw as a very proactive and effective partnership approach to drainage and flood risk management had been delivered for some years through BDC's own drainage team. The Boards welcomed this at inception and have remained active partners throughout.
5:3 Some key successes involving the IDBs include:-
x Agreement for TVIDB to maintain the proposed Walkeringham Flood Relief Scheme system on behalf of the local communities under a Public Sector Co-operation Agreement. x Collaboration to deliver improved management of the River Idle to benefit all Idle Valley communities. x Joint or complementary ongoing investigations of flooding and potential improvement works in and around Misterton. x Ongoing joint action in the Goosemoor Lane Area of Ordsall to clear blockages and flow restrictions. x In addition there are numerous ad-hoc examples of collaborative working that have restored flows in watercourses where blockages have occurred.
It is hoped that the foregoing provides a brief context within which IDBs operate and an overview of the type of work we undertake on behalf of taxpayers in the Bassetlaw District Council area. Should there be any questions or further clarification regarding our operations please do not hesitate to contact the undersigned.
A McGill Chief Executive Water Management Consortium
29th August 2014.
Enclosures 1. Appendix 1 - Map showing Internal Drainage Districts, major assets and maintained watercourses within the Bassetlaw District Council area. 2. Appendix 2 - IDB Contributions and Expenditure - 2014/2015
5 Lindsey Marsh Drainage Board Isle of Axholme and North Nottinghamshire Water level Management Board Trent Valley Internal89 Drainage Board www.lmdb.co.uk Appendix 5 o Board maintained pumping stations --- Board maintained watercourses
Bassetlaw District Trent Valley I.D.B c=J Trent Valley I.D.B (within Bassetlaw district) Isle of Axholme & N. Notts. W.L.M.B. c=J Isle of Axholme & N. Notts. W.L.M.B. (within Bassetlaw district)
© Crown Copyright & Database Right 2014. All Rights Reserved. II Ordnance Survey Licence Number 100002524. ~
Bassetlaw Lincolnshire LN11 BUU District Overview t: 01507 328095 f: 01507 328097
www.lmdb.co.uk 90 Appendix 5
Bassetlaw District Council
Internal Drainage Board- Contributions and Expenditure - 2014/15
Isle of Axholme and N Notts Income from the Bassetlaw Di st rict Trent Valle~ IDB WLMB Total
Special levy Contribution- Bassetlaw District 351,823 87,126 438,949
Agricultural Rate Income- Basset law District 46,791 100,936 147,727
Total Income from the Bassetlaw District 398,614 188,062 586,676
Expenditure i n the Bassetlaw District
Drains Maintenance 152,41S 63,191 21S,606
Pumping Station Running Costs 124,168 6S,340 189,508
Environment Agency Precept/Net of Highland Water 34,9S2 -18.487 16.46S
Capital Schemes and Projects Reforming of Watercourses 2S,OOO 2S,OOO Beckingham Pumping Station Replacement - Net Expenditure 10,000 10,000 Mother Drain Weir H&S Improvements s.ooo s.ooo Partnership Working 10,000 10,000 Access Improvements- Idle and Ryton area 30,000 30,000
Share of Support Services 89,064 34,9S6 124,020
Share of Workmen's/Piant Expenses S,879 22,048 27,927
Total Expenditure in the Bassetlaw District 441,478 212,048 653,S26
Net lncome/(Expenditure) in the Bassetlaw Region -42,864 -23,987 -66,850
To tal Board Area
Internal Drainage Board - Contributions and Expenditure - 2014/15
Isle of Axholme and N Notts Trent Va ll e~ IDB WLMB Total
Special Levy Income 1,140,446 683,32S 1,823,771
Agricultural Ra t e Income 342,SOS 412,349 754,8S4
Total Income 1.482,9S1 1,09S,674 2,S78,62S
Expenditure
Drains Maintenance 618,7S2 174,012 792,764
Pumping Station Running Costs 203,SS1 218,283 421,834
Environment Agency Precept/Net of Highland Water 18S,634 60,619 246,2S3
Capital Sch emes and Projects - Net expenditure • 166,SOO 373,049 S39,S49
Support Services 283,369 193,0S4 476,423
Workmen's/Piant Expenses 20,000 98,376 118,376
Plant Purchases -(Net of Depreciation) 40,894 64,488 10S,382
Total Expenditure 1,S18,700 1,181,881 2,700,S81
Net lncome/(Expenditure) -3S,749 -86,207 -121,9S6
Capital Expenditure is Net of Loan and Grant Income plus loan repayments.
91 Appendix 6
LAND DRAINAGE RESPONSIBILITIES
1) OUTLINE OF ROLES AND RESPONSIBILITIES
Riparian Owners
You are known as a riparian owner if you own land or property adjacent to a watercourse. By virtue of being a riparian owner you have rights and responsibilities.
Your rights as a riparian owner are:
• You are presumed to own the land up to the centre of the watercourse, unless it is known to be owned by others. • You have the right to receive flow of water in its natural state, without undue interference in quantity or quality. • You have the right to protect your property from flooding, and your land from erosion. You will in most cases need the prior consent of the Environment Agency and Local Authority for any works, however. • You have the right to fish in your watercourse, although this must be by legal methods and with an Environment Agency rod licence. • Without needing a licence, you can abstract a maximum of 20 cubic metres of water per day for the domestic purposes of your own household or for agricultural use, excluding spray irrigation, from a watercourse at a point that directly adjoins your land. Most other types of abstraction will require a licence from the Agency.
Your responsibilities
• You have the responsibility to pass on flow without obstruction, pollution or diversion affecting the rights of others. • You have the responsibility to accept flood flows through your land, even if caused by inadequate capacity downstream, as there is no common law duty to improve a watercourse. • You are responsible for maintaining the bed and banks of the watercourse (including trees and shrubs growing on the banks), and for clearing any debris, natural or otherwise, including litter and animal carcasses, even if it did not originate from your land. We can give you advice on the removal of animal carcasses. • You must not cause any obstructions to the free passage of fish. • You are responsible for keeping the bed and banks clear of any matter that could cause an obstruction, either on your land or by being washed away by high flow to obstruct a structure downstream. Watercourses and their banks must not be used for the disposal of any form of garden or other waste. • You are responsible for keeping clear any structures that you own such as culverts, trash screens, weirs and mill gates. • You may have flood defences such as walls and embankments on your property, which are vital for the protection of both yourself and others. You should discuss the maintenance of such defences with the Environment Agency office. • You are responsible for protecting your property from seepage through natural or man-made banks. Where such seepage threatens the structural integrity of a flood defence, it may become the concern of the Agency.
92 • Before starting any work on or adjacent to a watercourse, you must submit the plans of any work to the Council and/or the Environment Agency to determine whether you require a land drainage consent and/or planning permission. Environmental issues, including flood risk, wildlife conservation, fisheries, reshaping of the river and landscape, must all be considered.
• Failure to carry out your responsibilities could result in possible civil action from others.
Local Authorities (Bassetlaw DC)
Local authorities have certain permissive powers to undertake flood defence works and powers of enforcement under the Land Drainage Act 1991 and Public Health Act on watercourses which have not been designated as Main Rivers and which are not within Internal Drainage Board areas.(i.e. Ordinary watercourses)
The Highway Authorities (N.C.C.)
The local highway authority (Nottinghamshire County Council) has responsibility for effectual drainage of roads on the local road network, in so far as ensuring that drains, including gullies, which are their responsibility are maintained.
The Highways Agency
The Highways Agency is responsible for managing road drainage from the trunk road network in England, including the slip roads to and from trunk roads.
Internal Drainage Boards
Internal Drainage Boards (IDB’s) are independent bodies, created under various statutes to manage land drainage in areas of special drainage need. These areas include not only agricultural land but also large urban areas. Each Board operates within a defined area in which they have permissive powers under the Land Drainage Act 1991 to undertake flood defence works, other than on watercourses that have been designated as ‘Main’.
The Environment Agency
The Environment Agency is the principal flood defence operating authority. Under the Water Resources Act 1991, the Environment Agency has permissive powers for the management of flood risk arising from designated Main Rivers and the sea. The Environment Agency is also responsible for flood forecasting and flood warning dissemination, and for exercising a general supervision over matters relating to flood defence. The Environment Agency is required to arrange for all its flood defence functions (except certain financial ones) to be carried out by Regional Flood Defence Committees (RFDCs). In order to carry out these functions, the Environment Agency through the RFDCs has various statutory powers including the following: • to maintain or improve any watercourses which are designed as Main Rivers; • to maintain or improve any sea or tidal defences; • to install and operate flood warning equipment; • to control actions by riparian owners and occupiers which might interfere with the free flow of watercourses; and
93 • to supervise internal drainage boards. The RFDCs are required to take an interest in all flood matters in their area and in particular to take decisions about the annual programmes of improvement and maintenance work to be carried out by the Environment Agency.
Sewerage Undertakers – (Severn Trent Water Company for B.D.C. Area)
Sewerage Undertakers are responsible for surface water drainage from development via adopted sewers. Public sewers should not be used for land drainage purposes. Such sewers are indicated on the public sewer record maps, copies of which are held by the Local Authority.
Emergency Services and Multi-Agency Emergency Planning
The Civil Contingencies Act 2004 and associated Regulations sets out an emergency preparedness framework, including planning for and response to emergencies. Local Resilience Forums, which include representatives from the Emergency Services, Local Authorities and the Environment Agency, should ensure that risks from flooding are fully considered, including the resilience of emergency infrastructure that will have to operate during floods. Emergency Services should be consulted during the preparation of LDD’s and the consideration of planning applications where emergency evacuation requirements are an issue. The lead Authority for Emergency Planning within Nottinghamshire (including Bassetlaw) is Nottinghamshire County Council.
Operating Authorities are any body, including the Environment Agency, Internal Drainage Board, County Council and Local Authority, which has power to make or maintain works for the drainage of land.
2) DUTIES AND POWERS OF THE COUNCIL TO PROTECT AGAINST FLOODING
Land Drainage Act 1991 : (LDA)
The duties and responsibilities of the Local Authority and the Environment Agency are set out in the Land Drainage Act 1991. Local Authorities include all levels of councils.
It is not generally understood that the Council has no responsibilities (except when it is a land owner) for land drainage. The Council, along with other public bodies, only has permissive powers to act in certain circumstances, to mitigate the effects of flooding.
Land Drains/ Watercourses are divided into Main Rivers and Ordinary Watercourses. Ordinary Watercourses are the responsibility of the riparian land owner, i.e. the owner of property adjoining a water course etc. Therefore BDC would only be responsible for all land in council ownership.
Their responsibilities include accepting natural flows from upstream and maintaining the system to allow water to pass on without obstruction.
94 District Councils have permissive powers to ensure that riparian owners discharge their duties under S14 of the Act. County Councils can only undertake this task where the District Council has asked them to do so or if the District Council fails to do so, (following not less than 6 weeks notice) (s16).
If a riparian land owner fails to carryout maintenance on an ordinary watercourse then the Council can use powers under the Land Drainage Act 1991 to serve notice requiring them to undertake the necessary works. Failure to comply with such a notice may result in the Council undertaking the work and recharging the owner the costs of so doing. LDA, S25 provides the local authority, which includes the County Council with the power to require works for maintaining flow of watercourse (unless the problem is due to mining operations). However under S26 before exercising this power the local authority shall, according to whether or not the watercourse or part is in an internal drainage district, notify either the drainage board for that district or the Environment Agency.
County Council's responsibilities as a Highways Authority
As the Highways Authority, Nottinghamshire County Council has responsibility for all flooding issues affecting County Highways (excluding trunk roads) i.e. they must deal with the causes of highway flooding where these concern blocked culverts and/or gullies that cause water to flood the road and affect property on either side.
BDC as a Planning Authority - Planning Policy Statement 25(PPS25)
Planning Policy Statements (PPS) set out the Government’s national policies on different aspects of land use planning in England. PPS 25 replaces Planning Policy Guidance Note 25: Development and Flood Risk. The policies in this PPS should be taken into account by regional planning bodies in the preparation of Regional Spatial Strategies; and, in general, by local planning authorities in the preparation of local development documents. They may also be material to decisions on individual planning applications.
Regional Flood Risk Appraisals (RFRAs) Regional Planning Bodies should prepare RFRAs in consultation with the Environment Agency to inform their Regional Spatial Strategies (RSSs) on flood risk issues. By undertaking a strategic analysis of flood risk, RFRAs should inform RSS consideration of regionally significant uses, including the identification of broad locations and establishing locational criteria to highlight flooding issues that local planning authorities should address through their SFRAs. RFRAs should be informed by the Flood Map and appropriate plans prepared by the Environment Agency and other operating authorities (such as River Basin Management Plans, Catchment Flood Management Plans and Shoreline Management Plans). A RFRA should be used to inform the Sustainability Appraisal (incorporating the SEA Directive) of the RSS.
Strategic Flood Risk Assessments (SFRAs) Local planning authorities (LPAs) and other decision-makers should prepare SFRAs in consultation with the Environment Agency, LPAs own functions of emergency response and drainage authority under the Land Drainage Act 1991, and where appropriate Internal Drainage Boards. Initially the SFRA will be used to refine information on the areas that may flood, taking into account other sources of flooding
95 and the impacts of climate change, in addition to the information on the Flood Map. Decision-makers should use the SFRA to inform their knowledge of flooding, refine the information on the Flood Map and determine the variations in flood risk from all sources of flooding across and from their area. These should form the basis for preparing appropriate policies for flood risk management for these areas.
Site-specific Flood Risk Assessments (FRAs) At the planning application stage, an appropriate FRA will be required to demonstrate how flood risk from all sources of flooding to the development itself and flood risk to others will be managed now and taking climate change into account. Policies in LDDs should require FRAs to be submitted with planning applications in areas of flood risk identified in the plan. The FRA should be prepared by the developer in consultation with the LPA. The FRA should form part of an Environmental Statement when one is required by the Town and Country Planning (Environmental Impact Assessment) (England and Wales) Regulations 1999 as amended.
J Bowler
Principal Engineering Services Manager Bassetlaw DC
Oct 20007
96 BASSETLAW DISTRICT COUNCIL FACILITIES MANAGEMENT
The Floods of 2007 and beyond --- Over 600 properties in Bassetlaw flooded internally
97
98 Initial response post 2007
Following the severe flooding in June 2007 and the subsequent publication of The Pitt Review, Bassetlaw District Council stated its commitment to meet the requirements of the review and reduce the risk of flooding in Bassetlaw wherever possible.
99 Actions by BDC to address flooding 2008 - 2014
1. Appointed permanent Drainage Engineer.
2. Set up and chair Bassetlaw Drainage Coordination Group - Qtr. meet. includes EA, IDB's, Severn Trent Water, Nottinghamshire County Council, British Waterways.
3. Attend Parish Council meetings to address local issues.
4. Flood Resilience Packs provided to 17 worst affected villages.
5. BDC Capital funding of £100k year on year 2009 -2014 for Flood Alleviation (small schemes) Initial work included a route and condition survey of main watercourses in the most severely hit areas.
100 Flood Resilience Packs
PARISH FLOOD RESILIENCE PACK Each agreed parish location has been The equipment is stored in a provided with the following to 3m x 2.4m (10’ x 8’) steel container enable fast response to flooding emergencies. Parish Councils being responsible for • 100 absorbent “ Floodbags”or sighting of the storage cabin, “Aquasacs”. maintenance of equipment, security • 400 Sandbags. and related insurances together with • 1-ton bag of sand. determination and organization of • 2 Wheelbarrows distribution during flooding events. • 2 Shovels. • 1 Roll 1200g polythene sheeting. Bassetlaw District Council will provide • 2 rolls Duct Tape. further prioritized action and support in • 4 Hi-Viz vests accordance with its Emergency Procedures
101 Small Schemes by BDC • Many areas of action including:- • Culvert improvements, Station Rd., Sutton cum Lound. • Watercourse improvements and culvert clearance, High St., Walkeringham. • Investigation and watercourse improvements/culvert clearance, Low Pasture Lane, North Wheatley • Surface Water Culvert repair and culvert outfall re-build, Main Street, Milton • Watercourse, Dyke and Culvert clearance A631 and Main St., Rockley in conjunction with Nottinghamshire County Council.
102 Small Schemes by BDC • Flood alleviation and watercourse clearance, Mary St, Rhodesia. • Flood mitigation, Windsor Rd, Carlton in Lindrick. • Culvert location and clearance, Whitehall Court, Retford. • Flooding investigation and mitigation works, Claters Close, Retford. • Various topographical surveys and flooding investigations at Everton, Misterton, East Markham, East Drayton,Shireoaks, Nether Langwith etc. • Improvement and clearance of main watercourses in the worst affected villages of North Leverton, Walkeringham, Sturton le Steeple, Clarborough • Other numerous smaller schemes across the district proposed for 2014/15 include Newells Terrace, Misterton, Shireoaks Common & Cartwright Street Shireoaks , Main Street Hayton, Bevercotes Lane Tuxford, Queens Walk Nether Langwith and Water Lane Carlton to name but a few.
103 Church Lane - Clarborough
104 Smeath Lane, Clarborough
105 List of Actions : Cont’d
6. Successful bid to EA for Grant in Aid funding for 3 flood reduction nschemes i Bassetlaw - total £480k - 2010/2012
7. Produced SFRA document to address planning issues - PPS25.
8. Purchased towable pump units to provide emergency response.
9. Coordination with riparian land owners for clearance of watercourses in accord with responsibilities under Land Drainage Act 1991.
10. Continued Liaison with Parish Councils on flooding issues
106 List of Actions : Cont’d
11. Various small schemes undertaken funded by revenue budget £20k to alleviate and reduce flood risk.
12. Commissioned Water Cycle study to address planning issues in areas of development and growth.
13. Promotion of SUDS designs for surface water disposal in new developments. Working closely with Planning and Development Control to ensure new Housing and commercial developments are adequately drained.
14. Partnership working with EA to address flood mitigation.
107 North Wheatley Existing twin 600 mm dia. culverts during average rainfall event
108 North Wheatley
Excess flows out of bank into school
109 North Wheatley
110 North Wheatley
111 Treswell Overflow – Cottam Road Triple 675 mm Overflow Pipes being laid
112 Treswell Overflow – Cottam Road Upstream Headwall Completed
113 Treswell Overflow – Cottam Road Downstream Headwall Outfall to Catchwater Drain
114 RIVER RYTON/CANCH FLOOD ALLEVIATION SCHEME TO PROTECT PRIORSWELL RD & TOWN CENTRE WORKSOP
NEW ACTUATED PENSTOCK FLOOD CONTROL, RIVER RE-PROFILING AND BIO-DIVERSITY IMPROVEMENTS
115 Current Work 2014 and the future :- • In conjunction with NCC, a jointly funded scheme to improve the culvert under Beckland Hill, East Markham has been completed • A successful GIA application for funding of Walkeringham Flood Alleviation Scheme to the value of £598,000 was initially given EA funding to commence late 2014 for completion early 2016. • This scheme, now estimated circa £1m to enable essential channel improvements downstream of the original proposal, is the subject of a review to gain addition partnership funding and an extended contract period to 2017/18 • Bids for future funding in the Governments 6yr spending review have recently been submitted to the EA/DEFRA for the village of Clarborough and Retford Beck - these were unsuccessful in previous bidding rounds but BDC/NCC have endeavoured to secure improved funding and they are now included on the indicative list
116 Current Work :Cont.
Clarborough FAS - This scheme is on the EA indicative list for delivery 2020/21with total cost £336k. £25k to be spent in 2015/16 for preparation and submission of the project appraisal report (PAR). Depending on 3rd party funding there may be scope for earlier delivery. Retford Beck FAS – This is a major scheme to alleviate long standing flooding in East Retford with 110 properties at risk. Emergency pumps have to be deployed every time there are heavy prolonged rainfall events. Total estimated scheme cost £1.1million on the indicative list for delivery 2020/21. £30k to be spent this year in preparing an engineered option report to progress the bid. This embraces true partnership working across the spectrum with all our flood risk partners and relies heavily on funding from many sources.
117 Other Partnership Working
Nottinghamshire LRF • The quarterly meetings of the LRF are attended by Jim Moran (Emergency Planning Officer) and Ian Davies (Drainage Engineer) and this ensures BDC are key players in the development of future flood planning.
• A County flood response plan has been prepared and Bassetlaw are being asked to develop its local flood response plan. This is work in progress in line with the agreed template but no completion date is fixed.
• Bassetlaw District Council has the capability to open up it’s own incident room incorporating Aims Software for message and task handling. This also involves partnership working with NCC .
118 FUTURE AIMS
1. Maximise the capacity of the existing land drainage network and surface water sewer capacity wherever possible working with our partners. 2. Identify areas at risk, reduce the risks and improve the service level with whatever funding is available. 3. Designating 3rd Party FCERM Structures and mapping critical watercourses on the Councils GIS system 4. Work within the planning framework and SUDS legislation to ensure new development either does not increase the risk of flooding or indeed reduces the risk. A significant increase in planning applications for large scale development is placing additional pressures on skeleton Engineering staff to vet and approve complex drainage systems. Engagement with Neighbourhood Plan Groups is another growth area but essential to address local needs.
119 THE TASK AND CHALLENGE AHEAD
BASSETLAW DISTRICT COUNCIL, WORKING WITH ITS FLOOD RISK PARTNERS, HAS REDUCED FLOOD RISK IN MANY CRITICAL AREAS ACROSS BASSETLAW BUT WITH EVER INCREASING AND INTENSE RAINFALL PATTERNS OTHER AREAS STILL REMAIN AT RISK.
WHILE EVER WE HAVE THE STAFF, RESOURCES AND FUNDING WE WILL RISE TO THE CHALLENGE AND COMMIT TO THE MITIGATION OF FLOODING IN BASSETLAW !
120 Appendix 8
121 Bassetlaw District Council Overview & Scrutiny Committee
Flood Resilience Review
Paul Lockhart Area FCRM Manager October 2014
122 Environment Agency Role A Risk Management Authority, as defined in the Flood & Water Management Act 2010 To have a strategic overview of Flood Risk in England To provide a flood warning service to Professional Partners and the general public To manage Flood Risk on Main River watercourses To construct and maintain assets that provide protection against flooding of property from Main River watercourses
123 Strategic Overview
National strategy for flood & coastal erosion risk management produced with Defra Shows how communities, the public sector and other organisations can work together to manage flood risk Includes the development of local Flood Risk Management Strategies with Lead Local Flood Authorities (LLFA) – county and unitary councils Through LLFAs, working with third tier councils to inform their emergency plans and preparation for major incidents
124 Flood Warning Service
Information from weather radar and network of automatic rain gauges, operated jointly with Met Office Provides staged alerts and warnings, issued progressively, to enable Professional Partners and general public to prepare for flooding and activate emergency plans Supported by: Preparation for flood events by carrying out regular exercises with LLFAs, Local Councils and Emergency Services Raising community awareness by means of drop-in sessions and engagement events arranged with Parish Councils and others
125 Alerts and warnings for Nottinghamshire
126 Alerts and warnings for Bassetlaw
Alerts and warnings: River Trent • High Marnham and Low Marnham • Dunham on Trent • Cottam • Beckingham marsh • Fledborough and Ragnall • Laneham and Church Laneham • West Stockwith and Gunthorpe River Maun • Haughton, Hilton and West Drayton River Idle • Retford, Ordsall, Eaton and Gamston • Communities from Bawtry to West Stockwith, including Misson River Ryton • Worksop • Blyth • Scrooby • Serlby
127 Bassetlaw preparedness
128 Managing Flood Risk Programme of maintenance work to ensure channel conveyance through Worksop, Retford and Lower River Idle valley Significant assets to provide protection against Main River flooding: • Floodwalls and maintained channel in Worksop • Maintained channel in Retford • Floodbanks alongside Lower River Idle • West Stockwith Pumping Station Working with Internal Drainage Boards to evaluate future management needs and appropriate delivery for rural watercourses in their catchment areas
129 Managing Flood Risk
Engagement with Bassetlaw DC, through Drainage Coordination Group, to identify and develop solutions to issues arising from flooding from all sources Working with all partners to promote sustainable solutions that can be delivered by others as part of development proposals
130 Reducing Flood Risk
Through FCRM Grant-in-Aid funding, assisting Bassetlaw DC to deliver solutions to flooding issues in: • Tresswell Completed 2011 • North Wheatley Completed 2011 • Worksop Completed 2011 • Walkeringham In delivery, completion due 2016 Through FCRM Grant-in-Aid funding, assisting Bassetlaw DC to prepare solutions to flooding issues in: • Clarborough Funding projected for 2020 • Retford, Grove Lane Optioneering 2014 Funding projected for 2020
131 Reducing Flood Risk
Working with landowners, Natural England, IDBs and others to investigate alternative management of the lower River Idle so as to reduce flood damage to productive land Working with Bassetlaw DC and property owners to investigate whether an improved standard of protection can be offered to properties in Worksop that suffered from flooding in 2007
132 Conclusion
Bassetlaw DC is a very active and cooperative partner in the management of flood risk Bassetlaw DC is very proactive in the promotion of sustainable solutions to flooding problems Bassetlaw DC has an excellent record in the timely and effective delivery of projects to reduce flood risk throughout its area
133 134 135 136 How to help Useful contacts Is your home
Check your home Water and Sewerage Companies connected is connected right. Anglian Water...... 08457 919 155 Are the drains in your home connected to the Dwr Cymru Welsh Water...... 0800 085 3968 right? Northumbrian Water...... 0845 604 7468 right sewer? If not fix them. Scottish Water...... 0845 601 8855 Severn Trent Water...... 08456 016 016 Only rain down the drain! South West Water...... 0844 346 1010 Southern Water...... 0845 278 0845 Use your local household waste site to Thames Water...... 0845 920 0800 dispose of chemicals, paints, cooking and United Utilities Water...... 0845 746 2200 Wessex Water...... 0845 600 4600 motor oils. Yorkshire Water...... 0845 124 2424
Bin it, don’t block it! Other useful contacts Dispose of cooking fats, oils and grease in Environment Agency Enquiry line...... 03708 506 506 the bin to avoid pollution from blocked drains Environment Agency Incident hotline....0800 80 70 60 and overflowing sewers. Natural Resources Wales...... 0300 065 300 Local Authority Building Control...... 020 7091 6860 Chartered Institute of Bag it and bin it! Environmental Health...... 020 7928 6006 Dispose of household items such as nappies, Consumer Council for Water...... 0121 345 1000 Chartered Institute of Plumbing cotton buds, wet wipes, razors, tampons and and Heating Engineering...... 01708 472791 syringes in the bin, as these block drains and cause overflowing sewers. To find out more visit www.connectright.org.uk Report it, don’t ignore it! Report water pollution to the Environment Agency’s incident hotline on 0800 80 70 60.
Connect with your local environment and do the right thing. Help keep your local rivers and beaches clean and healthy.
137 To find out more visit
We’re working hard to reduce water pollution in your local rivers and beaches to make them cleaner Correct Drainage and safer for people and wildlife. But we need your help. To prevent pollution, we need you to check the Connections Illustrated plumbing in your home.
How could my home be causing pollution? The dirty water in your home could be draining straight into your local river or beach. This can happen when a new appliance is plumbed in, when a property is being extended or renovated, or even when it was originally built.
How does this happen? For most houses built after 1920, the waste water drains into a separate sewer system allowing clean rainwater to drain to the surface water sewer and into a local river or beach. If any dirty water pipes from appliances, sinks, baths, showers or toilets are connected to the surface water system, this pollutes your local river or beach. Similarly, if gutters and gulleys are wrongly connected, they will be sending clean rainwater into the foul water sewer, overwhelming it and causing flooding.
Who is responsible? As the property owner you are responsible for fixing any misconnections, even if these were in place prior to you owning the property. It is often simple and cheap to fix.If you do not fix a misconnection, you’re directly affecting your local environment and could face a fine of up to £50,000.
What can I do? In houses built after 1920 drains Check you have the right connections in your home for all generally connect to separate surface water and foul water plumbing. If you are unsure sewer systems (pipe colours are what to do, please visit www.connectright.org.uk for for illustration only). more information and to find contact details for your water Surface water: company or a trusted plumber near you. for clean rainwater from roofs and ground runoff Foul water: for dirty water from toilets, sinks, washing machines etc. Connect with your local environment and do the right thing. Visit www.connectright.org.uk Check your plumbing today.
138 Agenda Item No. 11(b) BASSETLAW DISTRICT COUNCIL
OVERVIEW AND SCRUTINY COMMITTEE
21 October 2014
REPORT OF THE DIRECTOR OF CORPORATE SERVICES
OVERVIEW AND SCRUTINY COMMITTEE ANNUAL REPORT
Portfolio: Policy and Community Engagement Contact: Gillian Blenkinsop Ext: 3142
1. Public Interest Test
1.1 The author of this report has determined in preparing this Report that the contents are not of a confidential nature.
2. Purpose of the Report
2.1 To provide members of the Overview and Scrutiny Committee with an annual overview of the work programme of the Committee during 2013/14, and the key areas for review for the year 2014/15, in accordance with functional responsibilities of the Committee as detailed in Part 2, Article 6 of the Council’s Constitution.
3. Background and Discussion
3.1 The terms of reference of Overview and Scrutiny Committee as outlined in the Council’s Constitution (Part 2, Article 6) is to:
(i) exercise the right to call in for reconsideration, decisions made but not yet implemented by the Cabinet; (ii) co-ordinate the work of the Audit and Risk Scrutiny Committee, Health and Public Services Committee and the Standards Sub-Committee.
3.1.1 The general role of the Committee is to:
(i) review and/or scrutinise decisions made or actions taken in connection with the discharge of any of the Council’s functions; (ii) make reports and/or recommendations to the full Council and/or the Cabinet and/or any joint committee in connection with the discharge of any functions; (iii) consider any matter affecting the area or its inhabitants.
3.1.2 Functions of the Committee
The Committee has both a scrutiny and policy development function.
139 3.2 Scrutiny of Crime and Disorder Partnerships
3.2.1 Section 19 of the Police and Justice Act requires every local authority to have a Crime and Disorder Committee with the power to review or scrutinise decisions made or other action taken in connection with the discharge by the responsible authorities of their crime and disorder functions. (Responsible authorities are effectively the statutory partners within a community safety partnership i.e. Police, local authorities (county and district), Fire and Rescue Authority, Probation Trusts and Clinical Commissioning Groups.
3.2.2 As Bassetlaw is part of a merged Community Safety Partnership with Newark and Sherwood a joint meeting of the two District Council scrutiny committees is held each year. The 2013 meeting was hosted by Bassetlaw District Council at Retford Town Hall on 12 November 2013. Elected Members of both Bassetlaw and Newark and Sherwood District Councils were present alongside a number of partner agencies.
3.2.3 The Council’s Director of Corporate Resources delivered a presentation outlining:
• Role of the Partnership • Partnership Plus approach – looking at case studies and other key activities • Performance of the partnership in 2012/13 and a review of performance for the first part of 2013/14 • Successes of the Partnership and future challenges
3.2.4 Key partners actively participated in the meeting covering case studies on Street Drinkers, Operations to tackle prolific offenders, work to tackle medium risk domestic violence homicides, peer mentoring work with medium risk perpetrators, cycle project targeting young people at risk of school exclusion, In Your Hand project working with young people disengaged from school and their families that involved visiting the Holocaust Centre and production of a DVD (which was also shown at the meeting).
3.2.5 The Partnership could demonstrate a positive year in terms of activities and delivery of key projects but they faced the ongoing challenges of adjustment to the role of the Police and Crime Commissioner, budget cuts, significant re-organisations within partner organisations e.g. Probation, intervention/prevention work being reduced, conflict between short term funding and action requiring a long-term approach and the impact of other legislative changes e.g. welfare reform.
3.2.6 Although the Partnership could report reductions in crime and anti-social behaviour in 2012/13 the current performance report that they were able to present at the November 2013 meeting showed increases in crime in both Newark and Bassetlaw. Business crime and violence were particular areas of concern in Bassetlaw. Anti-social behaviour was reporting an 11% reduction as at September 2013 in Bassetlaw. Newark and Sherwood was also showing this level of reduction.
3.3 Committee Programme 2013/14
3.3.1 The following topics were agreed for review during 2013/2014: -
Overview and Scrutiny o Bassetlaw District Council’s IT Strategy and Service Development (to include Big Data, Transparency Agenda, Transactional Web Project). o BPL Leisure Contract o Empty Homes (success of the Council’s new approach) o Income Generation/Asset Disposal o Quarterly Performance – giving an organisational view of performance and the delivery of the Corporate Plan o Council Approach to Welfare Reform
140 o Complaints and the Local Government Ombudsman Annual Report
Health and Public Services o The Future of Services at Bassetlaw Hospital (update) o Health and Well-Being Board/New Public Health arrangements and Patient Advocacy o Non-Emergency Patient Transport Service – Arriva o Renal Patient Transport Service o EMAS – update on the previous review including Community Paramedic trial and Being the Best)
3.3.2 As part of the Committee programme for 2013/14, Members of the Overview and Scrutiny Committee received a number of presentations and written reports. These included: Applications for New Homes from Bassetlaw District Council’s Planning, and Bars Contract update from Bassetlaw District Council’s Finance.
3.3.3 The Health and Public Services Committee also received updates on the role and the work of the Police and Crime Commissioner and the Bassetlaw Newark and Sherwood Community Safety Partnership
3.4 Key Successes from 2013/14 – General
• Meeting our statutory responsibilities
Overview and Scrutiny fulfilled its responsibilities in accordance with the Council’s Constitution including acting as the Council’s parent scrutiny committee, the Council’s crime and disorder committee and overseeing the work programme of the Health and Public Services Sub-Committee.
• Improving processes and scrutiny support
o The process of undertaking reviews within the Committee is now more embedded with elected Members, external partners and Bassetlaw District staff. o The shorter style final reports, the smaller number of robust recommendations and the reduced amount of background information provided for Committee makes the scrutiny process easier to understand and should be more effective. o Less and more focussed recommendations means that we apply our resources on the most important issues and put less demands on our internal and external partners. o Gathering responses to Members questions prior to the night of a Committee Review allows for more targeted questioning on the night of a review.
• Delivering the work programme
The work programme for 2013/14 was completed apart from a planned update on Dementia Friendly Communities which was deferred awaiting a report on the outcomes and progress since the Dementia Summit in February 2013 which had been due to be reported to the Health and Public Services Sub-Committee. Applications for New Homes were not required to be reported quarterly after an initial update was delivered to the Overview and Scrutiny Committee. Both Committees continued to monitor the outcomes of previous scrutiny reviews.
• Consultation and engagement
Renal Patient Transport – Doncaster and Bassetlaw Kidney Association members were invited to complete a survey which asked what they thought of the Renal Transport Service provided for the Bassetlaw renal out-patient services. This direct patient insight was very useful. The other reviews did not require additional public consultation.
141
• Learning from others
Extensive use of external witnesses and research has informed the scrutiny process. The close links we have forged with key health providers and commissioners in health are particularly valued.
3.5 Outcomes/service developments following scrutiny reviews in 2013/14
This section highlights examples of outcomes from the 2013/14 Scrutiny Programme to date/service improvements that have taken place since the time of the reviews. The majority of reviews are monitored for one year unless Members feel the issues are so significant they need to be monitored for longer. The Overview and Scrutiny Committee did not generate the same type of formal recommendations arising from the external reviews.
Review Title Outcomes to date from 2013/2014 reviews Future of Service at • Members were advised of improvements that had been made Bassetlaw Hospital at the Hospital at the time of the review. • Since then staff morale has improved and more staff wish to remain working at the Hospital (85%% of staff responded to an annual staff survey) • Increased transparency – NHS Clinical Commissioning Group now produces briefings for the public following the Governing Body’s monthly meetings • Consultant led maternity service is in place – and there are no plans to change • 20% more Consultants in the Hospital • 30 more nurses recruited and working in the Hospital. • Increase in the number of beds at Bassetlaw Hospital • Assessment and Treatment Centre streamlining the diagnosis, admission and onward referral/discharge of patients • A&E working well – with plans to add additional admission bays for quick turnaround from ambulance staff. • Seven day Consultants’ rota for A&E • Integrated Paediatric Services with Doncaster Royal Infirmary • Wait times in A&E being exceeded. 95.5% of people do not wait more than four hours to be seen • New clinical governance structures in place to reflect recommendations of the Francis (post mid-Staffs NHS Trust) and Keogh report • Mothers who have suffered miscarriages are now re-located away from the maternity ward. They have specialist care between 9.00 am and 4.00 pm. • Major plans for capital investment in the hospital – which will follow a land sale. • 91st largest provider of research and development (rising from 163rd previously) – when compared with other NHS Trusts in England. 16 specialities involving 58 studies that involve 2,385 patients in these studies e.g. rheumatology and cancer. • The Council has continued to promote the health agenda e.g. elected Members have recruited volunteers to act as consultees with health service providers • Surgery is taking place in Doncaster Royal Infirmary – unless this is planned surgery which can take at Bassetlaw Hospital.
142 Review Title Outcomes to date from 2013/2014 reviews Renal • Ongoing commitment to have a dedicated Renal Service • Out of hours contact now sorted so that after 6.00 pm nursing staff can contact the transport provider to arrange transfers to Doncaster, also allows for cancellations and alter pick up times • More user friendly, low loading vehicles have been purchased EMAS • As at April all targets were showing signs of improvement – however these have not been sustained • The review highlighted issues of staff morale and there has been significant investment in staff engagement • Improved governance arrangement in place and project management for key improvement schemes to ensure the targeted improvement is achieved and sustained • Recruitment now taking place for Paramedics • Investment in training and development for Emergency Care Assistants and Technicians • Re-instatement of the Technician role • Stabilising of the organisation with the Interim Chief Executive • Sickness levels are at an average level • Overall performance is at mid-table when compared with other Ambulance services
Non-Emergency • A new telephony system has been installed by ATSL which Patient Transport can provide information on call, volume, response times etc. • Vehicles can be tracked in and out of District – allowing a larger pool of vehicles to be called upon to meet Bassetlaw’s needs • A new management structure includes new Operational Managers covering the north and south of the County • Staff are encouraged to escalate issues that they cannot deal with and where there is a risk that target response times cannot be met – the aim is to try and solve the problem when it happens • ATSL are now involved in “on the ward” daily discharge meetings with the Hospital in the mornings to allow greater notice of “on the day” discharge patients • Performance levels remain a concern for the commissioners and for the hospital
3.6 Scrutiny Work Programme 2014/15
3.6.1 Overview and Scrutiny Committee Council’s Approach to Local Resilience Council’s Approach to Welfare Reform Annual Review of the Bassetlaw Newark and Sherwood Community Safety Partnership Review of the Council’s Planning Approach to Renewable Energy/Sustainable Energy (Wind, Solar, Shale Gas Extraction)
3.6.2 Health and Public Services Fire and Rescue Service EMAS – Phase 2 Non-Emergency Patient Transport – monitoring update
143 3.6.3 In addition, Members agreed a series of topics for presentation/briefing reports to go to future Overview and Scrutiny Committee meetings and to Health and Public Services. This programme is updated and refined as the Committees go through the municipal year. For Overview and Scrutiny Committee this includes an update on Enforcement activity by the Council, BPL Annual update, Update on the Leisure offer by Bassetlaw District Council and key partners and an update on the Town Hall, Bars Contract. For Health and Public Services Sub-Committee we expect to receive updates on Nottinghamshire County Council’s (NCC) Redefining your Council, NCC Transport services, and on the NCC New Substance Misuse Policy and Service Provision service.
4. Implications
a) For service users
None from this report.
b) Strategic & Policy
The Overview and Scrutiny Committee has stated its commitment to fulfilling its role and remit as determined in the Council’s Constitution.
c) Financial – 15/85
None from this report.
d) Legal - 254/10/14
The Overview and Scrutiny Committee function is a statutory requirement pursuant to s.21 of the Local Government Act 2000 and subsequent legislation which added to/amended these powers e.g. the Local Government and Public Involvement in Health Act 2007.
e) Human Resources
None from this report.
f) Community Safety, Equal Opportunity, Environmental
The Overview and Scrutiny Committee is committed to equality in undertaking its statutory responsibilities.
g) Whether this is a key decision, and if so the reference number.
No
5. Options, Risks and Reasons for Recommendations
5.1 This report has been prepared on behalf of the Overview and Scrutiny Committee with a view to informing Council of the Committee’s undertaking of its statutory responsibilities.
5.2 Members are required to report to Council on an annual basis as determined in the Constitution.
144 6. Recommendations
6.1 That Members note the annual report of the Overview and Scrutiny Committee’s activities and refer this report to Council in accordance with the Council’s Constitution.
Background Papers Location Notes of meetings and supporting papers Policy and Scrutiny Unit Office
145
146 Agenda Item No. 11(c) BASSETLAW DISTRICT COUNCIL
OVERVIEW AND SCRUTINY COMMITTEE
21 OCTOBER 2014
REPORT OF DIRECTOR OF CORPORATE RESOURCES
OVERVIEW AND SCRUTINY COMMITTEE PROGRAMME 2014/15
Portfolio Holder: Policy and Community Engagement/Performance and Strategy Contact: Gillian Blenkinsop Ext: 3142
1. Public Interest Test
1.1 The author of this report has determined in preparing this report that the contents are not of a confidential nature.
2. Purpose of the Report
2.1 To provide members of the Overview and Scrutiny Committee with an overview of the meeting programme of the Committee for 2014/15.
3. Background and Discussion
3.1 The main purpose of the report is to inform members of the meeting programme for the year 2014/15 and planned agenda items (Appendix A).
3.2 This programme may be subject to change should additional reports/presentations be required, or if presentations need to be re-arranged for alternative dates.
3.3 Review Scopes will be submitted in advance of the designated meeting for Member approval to ensure that there is sufficient time to gather the information required by Members and to enable forward planning of questions.
3.4 Members may raise queries about the programme at the meeting or at any time with the Policy and Scrutiny Unit should they have any queries regarding future meetings.
4. Implications
a) For service users
None from this report.
b) Strategic & Policy
None from this report.
147 c) Financial – 15/33
None from this report.
d) Legal – 255/10/14
In carrying out scrutiny reviews the Council is exercising its scrutiny powers as laid out in s.21 of the Local Government Act 2000 and subsequent legislation which added/amended these powers e.g. the Local Government and Public Involvement in Health Act 2007.
e) Human Resources
None from this report.
f) Community Safety, Equal Opportunity, Environmental
The Overview and Scrutiny Committee is committed to equality and diversity in undertaking its statutory responsibilities and ensures all Panel Reviews undertake an Equality Impact Assessment.
g) Whether this is a key decision, and if so the reference number.
No
5. Options, Risks and Reasons for Recommendations
5.1 This report has been prepared on behalf of the Overview and Scrutiny Committee with a view to informing members of the Committee’s meeting programme for the forthcoming year.
5.2 Members are required to agree the Review Scopes in advance to enable planning of questions/information gathering.
6. Recommendations
6.1 That Members note this report. All Members are advised to contact the Policy and Scrutiny Unit should they have any queries regarding future meetings.
Background Papers Location Committee Programme (archive copies) Policy and Scrutiny Unit, Corporate Services, QB
148 Appendix A
Overview & Scrutiny Committee Programme 2014/15
Date of Meeting Report/ Presentation Contact Officer 19.06.14 • Overview and Scrutiny Committee Programme 2014/15 Policy and Scrutiny Unit • Report on Review of Welfare Reform (Phase 1) Policy and Scrutiny Unit • Q4 Performance 2013/14 Policy & Scrutiny Unit • Q4 Complaints 2013/14 Director of Corporate Resources 15.07.14 • Overview and Scrutiny Committee Programme 2014/15 Policy and Scrutiny Unit • Agreement of Scope for Review of Council’s Approach to Local Resilience • BPL Annual Update BDC Leisure and Culture BPL • Update on Enforcement activity by the Council Policy and Scrutiny Unit 16.09.14 • Overview and Scrutiny Committee Programme 2014/15 Policy and Scrutiny Unit • Agreement of Scope for Review of Council Approach to Welfare Reform (Phase 2) • Q1 Complaints 2014/15; BDC Complaints Annual Report 2013/14; LGO Annual Review Director of Corporate Letter 2013/14 Resources 21.10.14 • Overview and Scrutiny Committee Programme 2014/15 Policy and Scrutiny Unit • Overview & Scrutiny Committee Annual Report 2013/14 Policy and Scrutiny Unit • Review of Council’s Approach to Local Resilience Finance and Property Emergency Planning
1 149 Appendix A
Date of Meeting Report/ Presentation Contact Officer 18.11.14 • Overview and Scrutiny Committee Programme 2014/15 Policy and Scrutiny Unit • Agreement of Scope for Review of Council’s Planning Approach to Renewable Energy/Sustainable Energy (Wind, Solar, Shale Gas Extraction) • Q2 Complaints 2014/15 Director of Corporate Resources • Review of Council Approach to Welfare Reform (Phase 2) Benefits/Revenue Services A1 Housing 16.12.14 • Overview and Scrutiny Committee Programme 2014/15 Policy and Scrutiny Unit • Annual review of the Bassetlaw, Newark and Sherwood Community Safety Ros Theakstone/Gillian Partnership Blenkinsop • Report on Review of Council’s Approach to Local Resilience Policy and Scrutiny Unit 20.01.15 • Overview & Scrutiny Committee Programme 2013/14 Policy & Scrutiny Unit • Review of Council’s Planning Approach to Renewable Energy/Sustainable Energy Planning (Wind, Solar, Shale Gas Extraction) TBC • Report on Review of Council Approach to Welfare Reform (Phase 2) Policy and Scrutiny Unit 26.02.15 • Overview and Scrutiny Committee Programme 2014/15 Policy and Scrutiny Unit • Update on progress of Town Hall Bars Contract (written report) Mike Hill • Q3 Complaints 2014/15 Director of Corporate Resources • Review Report from Health and Public Services Sub-Committee (Referral from HPS Sub- Policy and Scrutiny Unit Committee) – EMAS
2 150 Appendix A
Date of Meeting Report/ Presentation Contact Officer 17.03.15 • Overview and Scrutiny Committee Programme 2014/15 Policy and Scrutiny Unit • Written update on Empty Homes – new approach Environmental Health (Neighbourhoods) • Update on Leisure Offer by Bassetlaw District Council and key partners Head of Neighbourhood Services Leisure & Culture Manager • Report on Review of Council’s Approach to Renewable Energy/Sustainable Energy (Wind, Policy and Scrutiny Unit Solar, Shale Gas Extraction) TBC 05.05.15 • Overview and Scrutiny Committee Programme 2014/15 Policy and Scrutiny Unit • Q4 Complaints 2014/15 Director of Corporate Resources • Review Report from Health and Public Services Sub-Committee (Referral from HPS Sub- Policy and Scrutiny Unit Committee) – Substance Misuse
3 151 Appendix A
Review/Update Timetable (reviews highlighted in bold)
Review Title Review Scope Review Feedback
Update on Enforcement activity by the Council July 2014 December 2014 (written report)
BPL Annual Update July 2014
Review of Council’s Approach to Local July 2014 October 2014 December 2014 Resilience
Review of Council Approach to Welfare Reform September 2014 November 2014 January 2015 (Phase 2)
Annual review of the Bassetlaw, Newark and December 2014 Sherwood Community Safety Partnership
Review of Council’s Planning Approach to Renewable Energy/Sustainable Energy (Wind, November 2014 January 2014 March 2014 Solar, Shale Gas Extraction)
Update on progress of Town Hall Bars Contract February 2015 (written report)
Update on Leisure Offer by Bassetlaw District March 2015 Council and key partners
4 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254